HomeMy WebLinkAboutWashington State Administrative Office of the CourtsDocuSign Envelope ID: D5A20067-F7B8-4D8F-8060-116A42A4F83D
DocuSign Envelope ID: D5A20067-F7B8-4D8F-8060-116A42A4F83D
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INTERAGENCY AGREEMENT
1AA23893
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
Mason County Superior Court
REGARDING THE UNIFORM GUARDIANSHIP, CONSERVATORSHIP AND OTHER
PROTECTIVE ARRANGEMENTS ACT
THIS AGREEMENT is entered into by and between the Administrative Office of the Courts
(AOC) and Mason County Superior Court
IT IS THE PURPOSE OF THIS AGREEMENT for the AOC to provide reimbursements to the
(Court) related to attorney appointments and court visitor appointments under the Uniform
Guardianship, Conservatorship and Other Protectives Arrangement Act (UGA) as defined by
RCW11,130.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained
herein, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as
follows:
1. DEFINITION
a) "UGA appointment services" means attorney appointments and court visitor
appointments pursuant to RCW 111130.
2. DESCRIPTION OF SERVICES TO BE PROVIDED
a) The Court will ensure that the funding under this contract is used only for
reimbursement of costs paid to attorneys appointed for a minor, parent or an adult, or
court visitor appointments for a minor or an adult. Other costs are not eligible for
reimbursement, including but not limited to: judicial officer time, administrative costs
(overhead or indirect), court staff time, etc. No prepayment will be made under this
Agreement.
b) The Court agrees to provide a completed checklist in a format provided by AOC with
each reimbursement request. The Court agrees to provide supporting documentation
as required by AOC
c) In addition, the Court agrees to report any expected surplus for revenue sharing to
AOC by May 1, 2023, and to provide any request for revenue sharing by May 1, 2023
for prioritization by the SCJA.
d) The Court may elect to pay for UGA appointment services that are not in accordance
with the provisions of this agreement; however, such payments will not be reimbursed.
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3. PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2022, regardless of the date of
execution, and ends on June 30, 2023,
4. COMPENSATION
a) The Court may be reimbursed a maximum of $29,558 for UGA appointment services
costs incurred during the period of July 1, 2022 to June 30, 2023. No reimbursement
will be made under this Agreement for UGA appointment services incurred after June
30, 2023, and any reimbursement beyond this amount will be denied,
b) If this agreement is terminated, the Court will only receive payment for performance
rendered or costs incurred in accordance with the terms of this agreement prior to the
effective date of termination.
c) The Court will submit its A-19 invoices monthly or bimonthly to:
payables courts.wa,gov. Forms A-19 submitted under this agreement must include:
1) Billing reports from attorneys and court visitors whose costs are being
reimbursed, including service dates with hours billed and services provided; and
2) Payment documents from the Court indicating case number; amount and date of
payment, and payee.
d) Data required in 3c above must be submitted electronically to the AOC in conjunction
with the invoice.
e) Payment to the Court for approved and completed work will be made by warrant or
account transfer by AOC within 30 days of receipt of a properly completed invoice and
the completed checklist with supporting documentation,
The Court must maintain sufficient backup documentation of expenses under this
Agreement.
The AOC, upon consultation with the SCJA and after May 1, 2022, may initiate
revenue sharing and reallocate funding among courts as prioritized by the SCJA. If
such adjustments are made, Court will be notified by letter and e-mail from AOC, and
such a letter will be attached to this agreement as Addendum A.
g)
5. TREATMENT OF ASSETS AND PROPERTY
The AOC is the owner of any and all fixed assets or personal property jointly or
cooperatively, acquired, held, used, or disposed of pursuant to this Agreement.
6. RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement are "works for hire"
as defined by the U.S. Copyright Act of 1976 and are owned by the AOC, Data includes,
but is not limited to: reports, documents, pamphlets, advertisements, books, magazines,
surveys, studies, computer programs, films, tapes, and video and/or sound reproductions.
Ownership includes the right to copyright, patent, register, and the ability to transfer these
rights, In the event that any of the deliverables under this Agreement include material not
included within the definition of "works for hire," the Court hereby assigns such rights to the
AOC as consideration for this Agreement.
Data which is delivered under this Agreement, but which does not originate therefrom,
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must be transferred to the AOC with a nonexclusive, royalty -free, irrevocable license to
publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so;
provided, that such license is limited to the extent which the Court has a right to grant such
a license, The Court must advise the AOC, at the time of delivery of data furnished under
this Agreement, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Agreement.
The AOC must receive prompt written notice of each notice or claim of copyright
infringement received by the Court with respect to any data delivered under this
Agreement. The AOC reserves the right to modify or remove any restrictive markings
placed upon the data by the Court.
7. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement continue to be employees or agents of that party and are not considered for
any purpose to be employees or agents of the other party.
8. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments
are not binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
9. RECORDS, DOCUMENTS, AND REPORTS
The Court must maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs
of any nature expended in the performance of this Agreement. These records are subject
at all reasonable times to inspection, review, or audit by personnel duly authorized by the
AOC, the Office of the State Auditor, and federal officials so authorized by law, rule,
regulation, or Agreement. The Court will retain all books, records, documents, and other
material relevant to this Agreement for six years after settlement, and make them available
for inspection by persons authorized under this provision.
10. RIGHT OF INSPECTION
The Court will provide right of access to its facilities to the AOC, or any of its officers, or to
any other authorized agent or official of the state of Washington of the federal government
at all reasonable times, in order to monitor and evaluate performance, compliance, and/or
quality assurance under this Agreement.
11. DISPUTES
Disputes arising under this Agreement will be resolved by a panel consisting of one
representative from the AOC, one representative from the Court, and a mutually agreed
upon third party. The dispute panel will thereafter decide the dispute with the majority
prevailing. Neither party has recourse to the courts unless there is a showing of
noncompliance or waiver of this section.
12. TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
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party. If this Agreement is so terminated, the parties are liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination,
13. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of
the state of Washington and any applicable federal laws. The provisions of this
Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and
any applicable statute or rule, the inconsistency will be resolved by giving precedence in
the following order
a. Applicable state and federal statutes and rules;
b. This Agreement; and
c. Any other provisions of the agreement, including materials incorporated by reference.
14. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising hereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent may not be unreasonably withheld,
15. WAIVER
A failure by either party to exercise its rights under this Agreement does not preclude that
party from subsequent exercise of such rights and is not a waiver of any other rights under
this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
16. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by
reference is held invalid, such invalidity does not affect the other provisions of this
Agreement which can be given effect without the invalid provision and to this end the
provisions of this Agreement are declared to be severable.
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17. AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people for all
communications and billings regarding the performance of this Agreement:
__ _
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ourt:Program:.Manager.
Kay King
Project Manager
PO Box 41170
1112Quince St SE
Olympia, WA 98504-1170
Kay King@courts.wa.gov
JQQ>705-5302
James Madsen
Court Administrator
419N4thSt, F12, PO Box
Shelton, WA 98584-0078
Jamesma@masoncountywa.gov
(360) 427-9670 Ext, 206
18. ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties and
supersedes all prior agreements, contracts, or representations between the parties with
respect to the reimbursement of Uniform Guardianship Act expenses, including but not
limited to the Original Agreement, No other understandings, oral or otherwise, regarding the
subject matter of this Agreement are considered to exist or to bind any of the parties to this
agreement unless otherwise stated in this Agreement.
AGREED:
Administrative Office of the Courts
DocuSigned by:
,,•
AAF4FF6410.
Signature
Christopher Stanley
Name
Director, MSD
8/22/2022
Date Signature
Title
evtaffle ed" m deem P.
Name
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Contractor
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Date
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UCLA Reimbursement Submission Checklist FY 2023
Reimbursements can only be approved for services performed during this contract period of
July 1, 2022 - June 30, 2023
In order to process the reimbursement request, the following information is required:
A-19s — must include:
i
u
Contract # (anywhere on the A-19)IAA23893
Dates of Services Month/year (from the invoice) when services were provided, Please
verify the dates of service are within this contract period.
Case Number
Type of Case and Service* - see case type and service information below
Name of Service Provider billing attorney or court visitor's name
Quantity •- Number of hours (or flat fee)
Unit Price •• Amount paid per hour (or flat fee)
Reimbursement Request Total Amount ^ The total should correspond to the invoice
total. If payment was Tess than the invoice total, provide the explanation on the invoice,
Signature - A-19 must be signed by the PJ or court administrator.
Tips: Please see sample A--19, Multiple invoices can be included on one A-19. You can use multiple
pages of an A-19. One A-19 per PDF reimbursement request.
Required Documentation M Attachments to the A-19:
Billing invoices - must include the service dates
Proof of payment from court with required information:
ri Amount paid
LJ Payment date
■
Payee name
Please note: Mileage reimbursement is not covered under this appropriation. Interpreter services
that are required in the courtroom are covered.
*Types of case and Service must be indicated with each case number on the A-19:
Minor Guardianship:
Attorney for Minor, or
Court Visitor, or
Attorney for Parent
Adult Guardianship:
■
n
Attorney, or
Court Visitor
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