HomeMy WebLinkAbout2020/10/12 MASON COUNTY LODGING TAX ADVISORY COMMITTEE
Meeting Minutes
Commissioners' Chambers
411 North 5t" Street, Shelton, WA 98584
Monday, October 12, 2020 10 * 00 a . m .
Members in Attendance : Chair Sharon Trask, Nathan Welch , Patti Tupper for Duane Wilson , Heidi
McCutcheon , Pam Voltz and Shaun Tucker via Zoom . Also in attendance was Rachel Hansen .
Chair Trask called the meeting to order at 10 : 09 a . m .
Approval of Minutes
Heidi/Nathan moved and seconded to approve the February 26, 2020 meeting minutes. Motion carried.
Recommendations for 2021 Contracts
Northwest Event Organizers — Tourism Development & Marketing Services/Small Festival Support
Staff recommendation is to continue the contract at the same funding level as the 2020 contract . There
was discussion about lodging tax revenues which are coming in at about same level as in 2018 . Shaun ,
Patti and Nathan are supportive of staying conservative with funding for 2021 . Rachel pointed out she
doesn ' t anticipate spending all of the small festival support contract in 2020 . She may reprint some
pamphlets . Heidi is hopeful that things will open up semi - normally by June 2021 and we may need to
ramp up the tourism effort .
Shaun/Heidi moved and seconded to recommend funding the 2021 NEO tourism contract at the 2020
funding level. Motion carried.
Northwest Event Organizers — Concierge Handbook
Rachel reported she has been working on gathering information for the handbook but COVID has made
it difficult to reach out to the vendors . She intends to have the handbook ready in 2021 . LTAC agreed to
extend the contract into 2021 with the intent to not pay more than the $ 38, 500 . Rachel may bill for
some of her work in 2020 .
Pam/Nathan moved and seconded to recommend extending the contract to 2021 with NEO for the
Concierge Handbook for up to $38, 500, Motion carried.
Visitor Information Centers
After a discussion , LTAC agreed to continue the VIC contracts in 2021
Shaun/Patti moved and seconded to recommend extending the 2020 contracts for the Visitor
Information Centers with the North Mason Chamber of Commerce, Shelton Mason County Chamber of
Commerce and the Historical Society Museum to 2021 at the same funding amounts as 2020. Motion
carried. Shaun — aye; Nathan-aye; Patti-aye; Heidi — abstain; Pam- abstain .
Discussion — Should there be a Request for Proposals for 2021 Services that Support Tourism
LTAC took no action to call for RFP' s at this time although Nathan noted that it could stimulate a
business . They could consider calling for a RFP in 2021 and this will be added to the January agenda .
Other Business
Rachel will email her presentation to LTAC .
Public Comment " none
LTAC October 12, 2020 meeting minutes
Calendar
The members established the 2021 meeting calendar as the 3rd Wednesday, 9 a . m ., in January, April ,
July, and October .
Adiourn
The meeting adjourned at 11 : 45 a . m .
LODGING TAX ADVISORY COMMITTEE
MASON COUNTY, WASHINGTON
ATTEST:
LTAC Clerk Chair