HomeMy WebLinkAbout2022/07/19 - Regular COL..
} Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
July 19, 2022
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Sheriff Casey Salisbury led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin;Commissioner District 2—
Kevin Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Washington State Liquor
Control Board notice to licensees on firearms,notice of cannabis license approval for PT
Enterprises LLC,and notice of cannabis license application for WA Green Peak LLC.
4.1.2 Virtual Site Walk LLC sent in a request to lease land for SBA Communications facility on 2100 E
Johns Prairie Road.
4.1.3 Mason County Fire Chief s Association sent in a request to allow Emergency Service agencies to
independently charge impact fees for new development.
4.1.4 Cheryl Plattsmier sent in a road paving suggestion for E Rasor Road in Belfair.
4.1.5 Ken VanBuskirk sent in an email regarding the Sweetwater Creek Park Project briefing and
support letters from July 11,2022.
4.1.6 Tamra Ingwaldson sent in an application for the Area Agency on Aging Advisory Board.
4.2 Michael MacSems read the Mason County Historic Preservation Commission News Release.
4.3 Loretta Swanson read the Transportation Improvement Program Citizens Advisory Panel News
Release.
5. Open Forum for Citizen Input
Steve Bloomfield discussed two items. First,he invited all to visit the Mason County Historical Society
Museum. Second,he sits on the Trustee Board for Juvenile Court. With the reformation of the Board due
to new laws,the time dedicated to listen and help the children went from over an hour to just twenty
minutes. This has eroded due to staffing and money. Volunteers are willing to dedicate more time but
more funds,resources,and staff are needed.
6. Adoption of Agenda
Cmmr.Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Neatherlin/Trask moved and seconded to adopt the June 27,2022 Briefing Minutes;June 21,
2022 and July 5,2022 Regular Minutes; and January 31,2022,June 23,2022,and June 30,2022 Special
Meeting Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasurer Electronic Remittances
Claims Clearing Fund Warrant# $ -
Direct Deposit Fund Warrant#88449-88854 $ 834,989.70
Salary Clearing Fund Warrant#7006750-7006785 $ 1,108,120.48
Treasurer Electronic Remittance $ 484,547.72
8.2 Approval to sign the letter of support for the Sweetwater Creek Waterwheel project application for
funding through the Recreation and Conservation Office(RCO)and to establish the framework and
mutual collaboration necessary to bring the park forward.
8.3 Approval of the Olympic Health and Recovery Services(OHRS)Rural Communities Opioid
Response Plan(RCORP)Amendment# 1 to increase the Certified Substance Use Disorder Peer
Navigator position by an additional 0.5 FTE.
8.4 Approval of contract#K3177 Amendment#2 between Washington State Department of
Agriculture and Mason County Noxious Weed Control Board.
8.5 Approval to update the Enterprise motor vehicle lease signature authority to: Kevin Shutty as Board
Chair,Mark Neary as County Administrator,Diane Zoren as Central Services Manager,and
Jennifer Beierle as Budget and Finance Manager, and for permission for Jennifer Beierle to sign the
authorized signers form on behalf of Mason County.
8.6 Approval to award the Belfair Water Reclamation Facility sewer extension project to the apparent
low bidder,Pape and Sons Construction out of Gig Harbor, Washington with a bid of$4,231,500.
8.7 Approval to execute the agreement with Kennedy/Jenks Consultants Inc for construction
management and engineering services for the Belfair Water Reclamation Facility sewer project.
Only approved if the Belfair Water Reclamation Facility sewer extension project is awarded.
8.8 Approval for the Chair to sign the RCO Landowner Agreements between Mason County and the
Mason Conservation District for implementing the salmon habitat improvement activities on lands
owned by Mason County within the Skokomish watershed.
8.9 Approval of the County Road closure on Belfair Tahuya Road from milepost 6.50 to milepost 7.47
beginning at 7:00 a.m. Monday,August 22,2022 to approximately 4:00 p.m. Friday,August 26,
2022.
8.10 Approval of the Resolution amending Resolution no. 53-14 for the Transportation Improvement
Program Citizen Advisory Committee Panel(TIP-CAP)to redefine the membership section.
(Exhibit A,Resolution#2022-044)
8.11 Approval of the letter of support of Skookum Rotary's request to the Washington State Liquor and
Cannabis Board for the ability to have an open campus for liquor consumption at the 2022
Oysterfest event.
Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.11 with the
removal of item 8.2 and 8.6 for separate discussion and vote. Motion carried unanimously. N-aye; S-
aye; T-aye.
Item 8.2
Mark Neary shared that the Board asked for additional information on the letters of support for the Sweetwater
Creek Waterwheel project. This information was provided by Mendy Harlow from the Salmon Enhancement
Group. In 1997 this property was acquired for future development and funds were raised for the conceptual
design and 30%of the construction design. Project elements include a picnic shelter,natural playground,
public restroom,waterwheel with interpretive building,ADA accessible fishing dock,emergency call boxes,
and a potential barrier to prevent school visibility. The project will provide both educational and recreational
opportunities.
Ken VanBuskirk read his email opposing the Sweetwater Creek Waterwheel project from correspondence into
record.
Cmmr.Trask/Neatherlin moved and seconded to approve to sign the letter of support for the Sweetwater
Creek Waterwheel project application for funding through the Recreation and Conservation Office
(RCO)and to establish the framework and mutual collaboration necessary to bring the park forward.
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Motion carried unanimously. N-aye; S-aye;T-aye.
Cmmr.Neatherlin clarified that per RCW 53.08.060, improvement of waters and waterways,a district may
improve all waterways whether they be navigable or not. RCW 53.08.255 gives port districts the ability to do
parks and recreation facilities for tourism. RCW 53.08.260 specifies all the different things a port may do to
fully utilize landings,harbors,wharves and piers,air,land,and water passenger and transfer terminals,and
waterways. Previously it was established that waterways do not have to be navigable. RCW 53.08.270 gives the
same premise of what ports can and cannot do. This proposal is in the Parks Comprehensive Plan which states
that if it is not rejected within 60 days,it is automatically approved by the County. This project is not in conflict
with any of the aforementioned RCWs and it is not the Commissioners responsibility to determine that.
Cmmr.Trask shared her thanks for the letters of support. As this project moves forward,all are included to
make this a team project and allows the community to work together.
Cmmr. Shutty initially had reservations and outlined those concerns in the Briefings and in conversations with
Mendy Harlow and one of her board members. They were willing to add important language around the removal
of fish passage barriers and two dams on Sweetwater Creek. The other concern was the recently secured funding
for widening State Route 3 (SR-3)in the area of Sweetwater Creek and making the concerted effort to work
collaboratively with Fish and Wildlife,Department of Transportation, and the County. The Port of Allyn and
Salmon Enhancement Group is responsible for ensuring project partners work together. County support is tied to
the value and merit of this project.
Item 8.6
Loretta Swanson shared the bids for the Belfair Water Reclamation Facility sewer extension project are good
until July 26,2022 and recommends the approval of the Public Works Board loan. Loan repayment would begin
in 2024. The period for construction is about 1 year and will cost about$235k-$251k per year out of Real Estate
Excise Tax(BEET)2. This project was submitted for American Rescue Plan Act(ARPA)funds. The last
payment for current debt will be made in 2027. Payments would be about$1.18 million per year for that four-
year period and about$235k-$250k per year after that.
Richard Dickinson added that the amount of REET and.09 funds for 2022-2048,at the worst option to pay the
current loan off,with no extension or rate increases would be about$13 million from REET and about$3.789
million from.09 funds. The deficit would be about$2.2 million even with the factors of the General Sewer Plan
and Capital Improvement Programs. Funding option`B"to extend the sewer,the Public Works 20-year loan at
0.54%interest and no rate increases,would be about$17 million from REET,$3.6 million from.09 funds,and a
$3.35 million deficit. 2,000 Equivalent Residential Units(ERUs)will be created. If you increase the rate by 1%
greater than inflation,$5.7 million from REET,$2.7 million from.09 funds,and a$279k surplus. The max
tolerable rate with an annual CPI rate increases$4.8 million from REST,$2.8 million from.09 funds,and nearly
$500k surplus. Option"A",a 22-year loan,had a$3.1 million deficit. Option"C"was created with no
extension and no new ERUs. The additional ERUs are based on hydraulic capacity north of the railroad
crossing.
Greg Sypnicki asked with Olympic View and Olympic Ridge being developed, if we do nothing,would
Operations and Maintenance(O&M)be covered by the ratepayers once all the units are"online"? What if
periodic rate increases were allowed? Richard answered,without rate increases,inflation would cause a deficit
over time. With rate increases,it still would not meet the current debt payment. The scope of the loan is only
for the extension.
David Overton reviewed a majority of the documents and was happy to see the State,local jurisdictions,and
County staff recommending preferred alternatives to move forward this project. The Olympic Ridge project is
bringing in 144 homes and Olympic View is bringing in 230 apartments to the Urban Growth Area(UGA). If
there are no utilities,the County cannot compete with other jurisdictions for opportunities. The County partners
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with the Economic Development Council(EDC)to recruit businesses and grow existing business in Mason
County. There are very few areas in North Mason that you can do this.
Cmmr.Trask/Shutty moved and seconded to award the Belfair Water Reclamation Facility sewer
extension project to the low bidder,Pape and Sons Construction out of Gig Harbor,Washington with a
bid of$4,231,500. Motion carried. N-nay; S-aye; T-aye.
Cmmr. Trask commented that it is the responsibility of local government to provide infrastructure to the
community. Sitting on the Public Works Board for the State allows her to help communities provide amenities
to local residents,understand more of the role of local government, as well as understand concerns for the future,
for debt,for obligation,and for responsibility.
Cmmr.Neatherlin shared concerns about going further into debt without a true benefit analysis and reason for
choosing this location. Taxing districts are often created to pay this type of debt back. Historically,constituents
pay to hook up to an existing facility. This"investment"will benefit one particular property by improving the
land value. Others will eventually be able to hook up. The finding from the State Auditor showed that the
County already owes more than it can payback. Mason County needs anew jail more. This particular loan can
only be used fora sewer. Currently there are 421 ERUs,thousands are needed to payoff this loan. Cmmr.
Neatherlin does not support this project unless the money can be recouped. The County is five years from being
debt free from the current debt.
Cmmr. Shutty shared that comments were received that were misinformed regarding a rate increase. The
legislature accepted the changes and staff have been diligent in answering questions. 10 years the County has
been unable to solve this problem. Partners are needed to accomplish this. The County received more than$1.5
million in debt and loan forgiveness. $500k was received this legislative session to retire a Department of
Ecology loan and to allow the County to build up reserves. The Freight Corridor was an$80 million investment
and came with a large gas tax increase. Other ideas were considered,however this one made the most sense
from a feasibility perspective,financial perspective,and potential growth perspective. 344 single and multi-
family homes are being built on the ridge. This is not the last step in the plan to grow Belfair and Mason County
responsibly.
9. Other Business(Department Heads and Elected Officials)
Sheriff Casey Salisbury shared that the Sheriffs Office received the Employer Support of the Guard and
Reserve Above and Beyond Award for its outstanding service and continuing support for its reservists and
military. Also discussed was the Interlocal Agreement between Squaxin Island Tribe and the Sheriff's
Office on the prosecution of cases on both tribal and non-tribal lands.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider the six 2021 Open Space Taxation Agreement applications. Staff:Diane
Zoren
Diane shared this is to consider six Open Space applications for the 2021 Open Space Current Use
Taxation Program received by the Assessor's Office and recommended for approval. Planning staff
reviewed the applications. These applications were received from John and Kimberly Becker,Zachary
Schmidt,Tiffany Somers,Charles Somers,JM Resources,and Lewis and Mike Metcalf and Carol
Booth.
Cmmr.Trask/Neatherlin moved and seconded to approve the following 2021 Open Space
applications pursuant to the recommendations of the County Assessor:John and Kimberly
Becker,parcel no. 12329-11-00010; Zachary Schmidt,parcel no.22304-75-00080; Tiffany
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Somers,parcel no. 12232-31-00020; Charles Somers,parcel no. 12232-34-00000;JM Resources,
parcel no.32016-50-00013; and Lewis and Mike Metcalf and Carol Booth,parcel no.42107-41-
00000. Motion carried unanimously. N-aye; S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:31 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
I
McKenzie Smitli,Cler of the Board Kevin Shutty, Ch r
�—ZO/
Sharon Tras ,Vice-Chair
R dy Neather in, ommissioner
51July 19 , 2022 Commission Minutes
MASON COUNTY
RESOLUTION NO. t?2 -U44
AMENDING RESOLUTION 53-14
TRANSPORTATION IMPROVEMENT PROGRAM—CITIZEN ADVISORY PANEL(TIP-CAP)
A Resolution of the Board of County Commissioners(Board)of Mason County,State of Washington,
setting forth the mission,goals, scope and membership for the Transportation Improvement Program -Citizens
Advisory Panel (TIP-CAP).
WHEREAS,a public hearing to adopt the 6-Year Transportation Improvement Program (TIP}is required
in accordance with RCW 36.81.121 and WAC 136.16.010; and
WHEREAS,the Board recognizes the need and added value associated with public involvement during
the preparation of the 6-Year Transportation Improvement Program; and
WHEREAS,the Board established a citizen advisory panel by Resolution No.93-99 to assist in the
preparation of the 6-Year TIP; and
WHEREAS,the Board amended Resolution No.93-99 with Resolution No. 35-10 to better clarify the
mission and goals of TIP-CAP; and
WHEREAS,the Board further refined and clarified the membership, mission,goals and charge of TIP-
CAP with Resolution 53-14;and,
WHEREAS,the Board would like to revise the membership terms in order to stagger appointment
expirations, revise membership.
BE IT RESOLVED by the Board of County Commissioners of Mason County,State of Washington,as
follows:
SECTION 1: MISSION
The mission of TIP-CAP is to represent citizen transportation interests throughout Mason County for all modes
of travel during the development of the 6-Year TIP.
SECTION II:GOALS
The goal of TIP-CAP is to make transportation improvement investment recommendations to the Board of
County Commissioners in an advisory capacity that strives to balance community priorities,county future land-
use planning,safety and financial constraints.
SECTION III:SCOPE
TIP-CAPs scope of work includes:
A. Gather input from others on potential transportation projects and needs.
B. Align projects and needs with the County Comprehensive Plan.
C. Develop,at a minimum, a bi-annual list for inclusion in the Priority Array.
D. Review all projects, at a minimum,on a bi-annual basis and make recommendations to be presented
to the Board of County Commissioners.
E. Provide testimony during the public hearing process adopting the Annual and 6-Year TIP.
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SECTION IV: MEMBERSHIP
Membership shall be comprised of nine voting positions. The Board of County Commissioners will strive to
seek balanced representation on the advisory panel when appointing new members and consider the
following:
Three (3) from Commissioner District 1
■ Two (2) representing the rural area, and
• One (1) representing either the Belfair or Allyn Urban Growth Areas(UGAs)
Three (3)from Commissioner District 2
■ Two(2) representing the rural area, and
• One (1) representing either the Hoodsport or Union Rural Activity Centers(RACs)
Three (3)from Commissioner District 3
■ Two(2) representing the rural area, and
• One (1) representing either the incorporated City of Shelton or Shelton Urban Growth Area (UGA)
A. Selection of Members:All members shall be appointed by the Mason County Board of Commissioners.
B. Terms of Membership: Committee membership shall serve three years terms. Membership terms shall be
staggered so that as near as one-third of the advisory memberships shall expire each year;this may require
randomly selected members to serve for only two(2)years so that appointments expiring in a given year
balance. Designation of terms shall be determined randomly or by years of successive terms.
C. There shall be no limit to the number of terms a member may be appointed.
SECTION V: MEETINGS
Meetings will be held three to six times per year generally from January through June, and October. Meetings
will be supported by Mason County Public Works staff.
Dated this 'vt day of 2022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Sm h, Clerk of the Board
Kevin Shutty,Ch r
APPROVED AS TO FORM:
Sharon Trask, Vice Chair
Tim Whitehead, Ch. D.P.A. e
Randy IN46atherlin, Commissioner
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