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Home My WebLink AboutUnited States Department of Homeland Security Amendment # 1Washington State Military Department AMENDMENT 1 SUBRECIPIENT NAME/ADDRESS County of Mason Emergency Management 100 West Public Works Drive, Building 1 Shelton, WA 98584-9714 2 GRANT NUMBER E22-098 3, AMENDMENT NUMBER. 1 Revised 4. SUBRECIPIENT CONTACT, PHONE/EMAIL: Tammi Wright, 360-427-9670 ext 800 TammiW@co.mason.wa.us 5, DEPARTMENT CONTACT, John Hollingsworth, john.hollingsworth@mil.wa.gov # & TITLE. PHONE/EMAIL: 253-512-7044 8. FEDERAL AWARD ID # (FAIN): EMW-2021-SS-00083-501 6 EIN: 91-6001354 7. ASSISTANCE LISTINGS 97.067 - 21 HSGP (SHSP) 9. FUNDING AUTHORITY: The Washington State Military Department (Department) and the US Department of Homeland Security (DHS) 10. DESCRIPTION/JUSTIFICATION OF AMENDMENT: The Subrecipient reviewed project status and due to the increase cost of a generator for Project #1, CMFE Secondary Power, and a cost savings on the portable radios from Project #2, SORT Radios, the workplan and budget need adjusting. Changes to the Workplan include adding Project #3, ZOLEO Satellite Communication System. The Budget is adjusted to move funds from Project #2 to Project #1 and #3. And the end date is extended to accommodate the adjusted activities. Changes are noted in red font, strikethrough, and grey highlig_ht. 11 AMENDMENT TERMS AND CONDITIONS: 1. The Grant Agreement Amount of $17,176 remains unchanged. 2. Change the Grant Agreement End Date from January 31, 2023 to July 31, 2023, as described on Page 2 of this Amendment. 3. Change Attachment A, SPECIAL TERMS AND CONDITIONS, Article I -Key Personnel, as described on Page 2 of this Amendment. 4. Change original Work Plan, Attachment D-2, as described on Page 2 of this Amendment. 5. Change the original Budget, Attachment E, as described on Page 2 of this Amendment. 6. Change the original Timeline, Attachment F, as described on Page 2 of this Amendment. This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub -Recipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to execute this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment: FOR THE DEPARTMENT: �.�, > 4.-µ4 Acting CFO 8/9/2022 FOR THE SUBRECIPIENT: et ZCEL Signature Date Regan Anne Hesse, Chief Financial Officer Washington State Military Department BOILERPLATE APPROVED AS TO FORM: /Signature on file/ Signature ate ifl-Glfirrir "'At 41n� l Mason aunty Baerd-af-Ga �^°"^�5" 4W APPROVED AS +issieeeFs TO FORM (if applicable): �J /"/ 7 V David B. Merchant, Assistant Attorney General 10111/2021 Applicant s-I : i Dat DHS-FEMA-HSGP-SHSP-FY21 Page 1 of 7 County of Mason, E22-098, Amendment 1 Revised Washington State Military Department Amendments to Agreement E22-098 1. Change the Grant Agreement End Date from January 31, 2023 to July 31, 2023. a. Agreement Face Sheet, Box 6. dater--3-1, 2023 July 31, 2023. 2. Change Attachment A, Article 1-Key Personnel. a. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1-Key Personnel, under SUBRECIPIENT: i. Add John M. Taylor (see below). SUBRECIPIENT DEPARTMENT Name Tammi Wright Name John Hollingsworth Title Sr. DEM Coordinator Title Program Coordinator E-Mail TammiW@masoncountywa.gov E-Mail john.hollingsworth@mil.wa.gov Phone 360-427-9670 ext. 800 Phone 253-512-7044 Name John M. Taylor Name Reagan Bush Title Emergency Management, Parks & Recreation Manager Title Program Manager E-Mail jtaylor@masoncountywa.gov E-Mail reagan.bush@mil.wa.gov Phone 360-427-9670, ext. 806 Phone 253-512-7463 Name Diane Zoren Name Courtney Bemus Title Central Services Manager Title Program Assistant E-Mail dlz@co.mason.wa.us E-Mail courtney.bemus@mil.wa.gov Phone 360-427-9670 ext. 747 Phone 253-316-6438 3. Change the original Work Plan, Attachment D-2. a. Original Work Plan, Attachment D-2, with Revision 1 Work Plan, Attachment D-2. 4. Change the original Budget, Attachment E. a. Original Budget, Attachment E, with Revision 1 Budget, Attachment E. 5. Change the original Timeline, Attachment F. a. Original Timeline, Attachment F, with Revision 1 Timeline, Attachment F. DHS-FFMA-HSGP-SHSP-FY21 Page 2 of 7 County of Mason, E22-098, Amendment 1 Revised Revision 1 21SHSP Sustainment Work Plan Mason County Emergency Management Attachment D-2 AMOUNT $17,176 Investment #1: WA SHSP Sustainment The State is divided into 9 Regions which differ in geography (marine to desert), major industry (large business to agricultural}, and population (dense urban settings to rural). Each region develops projects to address their specific risks and hazards which sustain previously built capabilities or close identified gaps. Most initiatives can be tied back to building regional capability to respond and recover and be in a state of readiness should a natural or human -caused catastrophic incident occur. Gaps identified in: -Planning: ESF plans are out of date, LEP plans are incomplete, more robust COOP -Operational Comms: Aging equipment and infrastructure, changes in technology and the inability to keep pace, mountainous terrain; amateur radio capability; differing responder radio technologies -Interdiction & Disruption: Lack of equipment -Public Information & Warning: More people sign up for emergency notifications, translations for emergency messaging, lack of personnel, in person training, and engagement with marginalized populations -Cybersecurity: Resilience strengthened, training, and formal capabilities assessments -Mass SAR Operations: Train responders to the Structural Collapse Tech Level, lack of equipment and PPE, maintain equipment and training -Operational Coord: Training on new plans, partner and build relationships, not all jurisdictions have necessary equipment, map and coordinate plans, document procedures and update plans, increase frequency of contacts, inadequate supply of radios for rural community response -On-Scene Security, Protection, & LE: Aging and/or expiring equipment and PPE and/or insufficient for surge capacity use, specialized tactical team equipment -Screening, Search, & Detection: Better equipment to improve response quality and times, very little or no formal capabilities -Mass Care Services: Lack of sheltering supplies, plans minimal -Access Control/ID Verification: Swipe card entry doors, standard credentials for EOC personnel, plans or procedures for credentialing on a large-scale -Supply Chain Integrity & Security: More local suppliers for critical needed materials, PPE supply, exercise standing up CPODs -Intelligence & Information Sharing: Limited resources and lack of staff, challenge to build and sustain this core capability -Threats & Hazards Identification: Lack of resources to conduct an assessment PROJECT #1 SHSP Region 3 - Homeland Security Project (Investment 1, Project 3) Region 3 will address priorities based on regionally identified gaps. The region is challenged by persistent capability gaps within: Operational Communications due to the inability of emergency responders to effectively communicate, Operational Coordination due to lack of incident management training, -On-Scene Security, Protection, and Law Enforcement, due to lack of physical protective measures for response and mitigation activities, and Cybersecurity due to vulnerability of county government IT infrastructure, Furthermore, the region will focus on sustaining Operational Coordination through regional collaboration and first responder communications, sustaining On -Scene Security, Protection and Law Enforcement through specialized emergency team preparedness, and enhancing Access Control/ID Verification by aligning the regional credentialing program with the state credentialing program. Addressing the gaps and sustaining these core capabilities will ensure that the region is prepared during a terrorist attack. Through planning, organization, equipment, training, and exercise, activities will include Operational Communications: Establish and improve ability to communicate among first responders. -Operational Coordination: Further develop the planning, training, and exercise programs for Region 3. On -Scene Security, Protection, and Law Enforcement: Provide equipment and training for specialized technical response teams, regional Incident Management Team, and local response agencies. - Cybersecurity: Provide a vulnerability management tool to protect county IT infrastructure from cyber threats or attacks. By investing in these core capabilities, regional partners and stakeholders will understand roles and responsibilities for response and recovery to terrorist -related incidents. The region will be better prepared to facilitate coordination through communications systems, coordinate data and information, maintain situational awareness and safety of responders, and coordinate an DHS-FEMA-HSGP-SHSP-FY21 Page 3 of 7 County of Mason, E22-098, Amendment 1 Revised intergovernmental approach to disaster recovery which will improve the region's ability to identify, prevent, and respond to a terrorist incident. SUBPROJECT #1 CMFE Secondary Power PRIMARY CORE CAPABILITIES Mass Care Services Infrastructure Systems Core Capability #1 Core Capability 42 (optional) SOLUTION AREA PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0.00 $6,270.00 $0.00 $0.00 $6,270,00 WHY I5 THE WORK NEEDED? GAP identified 2020 THIRA/SPR: Mass Care Services- Lack of sheltering supplies. There is a need for secondary power at three fire stations so that they can be used for community Points of Distribution {PODS) and medical sheltering in case of a disaster. Without the secondary power, these stations could not provide heat, lighting, and emergency food/water distribution services for the local community. CAPABILITY (Indicate sustained or enhanced) This will enhance the capability of three local fire stations to become areas where PODs for medical and disaster supplies can be distributed. ACTIVITIES TO BE PERFORMED Purchase portable generators to use when Public Utility District power is out in those areas. ASSOCIATED DELIVERABLES/OUTPUTS Three generators at three separate Central Mason Fire and EMS (CMFE} fire stations will be ready and available for immediate use. DESIRED OUTCOMES In case of emergency or disaster when power is interrupted, the generators will provide power to maintain PODS and medical sheltering capabilities, resulting in better outcomes for the community. SUBPROJECT #2 SORT Radios PRIMARY CORE CAPABILITIES Operational Communications Mass Search & Rescue Operations Core Capability #1 Core Capability #2 (optional) SOLUTION AREA PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0.00 $6,400.00 $0.00 $0.00 $6,400.00 WHY IS THE WORK NEEDED? GAP identified In the core capability of Operational Coordination, the 2020 5PR cites a gap in communication interoperability. The SPR recommends continuing to pursue grant opportunities and purchase additional equipment as funds become available as a way to close the gap and sustain the capability. Law Enforcement and Fire Services are not on the same radio band (UHF/VHF) and work together on the Special Operations Rescue Team (SORT) under the Mason County Sheriffs Office. CAPABILITY (Indicate sustained or enhanced) This will enhance the communications for SORT operations under the guidance of the Mason County Sheriff's Office. DHS-FEMA-HSGP-SHSP-FY21 Page 4 of 7 County of Mason, E22-098, Amendment 1 Revised ACTIVITIES TO BE PERFORMED Purchase APX 8000 Series Motefe-la BKR5000 Series portable radios, chargers, and remote microphones and distribute to the SORT team. ASSOCIATED DELIVERABLES/OUTPUTS The SORT team will have the ability to go from UHF to VHF frequencies as needed while performing special rescue operations. DESIRED OUTCOMES The SORT team will be able to better communicate during missions, resulting in better coordination and outcomes. SUBPROJECT tt3 ZOLEO Satellite Communication System PRIMARY CORE CAPABILITIES Operational Communications Situational Assessment PLANNING Core Capability qi Core Capability ft2 {optional) SOLUTION AREA ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0,00 $4,506.00 $0.00 $0.00 $4,506.00 WHY IS THE WORK NEEDED? GAP identified Mason County has a population of approximately 65,000 people dispersed over varying lake, bay, ocean and land topography where WiFi, Internet, and cellular data is not universally available, The varying land and water features are loosely connected (geographically} via road, rail, trail systems, and waterways. These lines of travel are easily fragmented during certain types of disasters. Due to the land and water variations that complicate current communications, Law Enforcement and Fire & EMS do not have reliable, consistent, readily available methods of mobile communications in rural areas during fire, medical emergencies, or reporting suspected terrorist incidents. Volunteer CERT and SAR groups do not have consistent communications among themselves, or to leadership. CAPABILITY (Indicate sustained or enhanced) Enhance the communication for leadership, SAR, CERT, LE and Fire & EMS. ACTIVITIES TO BE PERFORMED Purchase 5 Zoleo units and a year subscription to each and distribute as needed. ASSOCIATED DELIVERABLES/OUTPUTS Access to a communications system in the field where normal means of communication do not work; affordable and designed to be used (practiced and battery maintained) daily for communication and situational awareness. Ability to train all users on the use of the ZOLEO unit and test the communication system daily as to incorporate into standard operating procedures. DESIRED OUTCOMES A consistent and reliable way to communicate throughout the county, especially in the "dead zones." Mason County has huge life safety concerns when responders are out in areas where there is no reliable means of communication, These units can provide that ability, so nobody is ever out there alone. In the song -term, it is hoped to expand this capability to provide units to all responders {or encourage other agencies to purchase on their owns and make this a standard communication system countywide. OIS-FEMA-HSGP-SHSP-FY211 Page 5 of 7 County of Mason, E22-098, Amendment 1 Revised Attachment E Revision 1 21SHSP Budget Mason County Emergency Management AGREEMENT AMOUNT $17,176 AMOUNT MODIFICATION AMENDED AMOUNT LETPA $12,000.00 -$3,347.00 $8,653.00 50% of the agreement total PERSONNEL $0.00 $0.00 $0,00 0% of the agreement total M&A $0.00 $0.00 $0.00 0% of the agreement total Sustainment Subproject(s) AMOUNT MODIFICATION AMENDED AMOUNT SUBPROJECT 41 Secondary Power X3 $5,176.00 $1,094.00 $6,270,00 SUBPROJECT#2 SORT Portable Radios $12,000.00-$5,600.00 $6,400.00 SUBPROJECT 43 ZOLEO Satellite Communication System $0.00 $4,506.00 $4,506.00 SUBTOTAL $17,176.00 $0.00 $17,176.00 INDIRECT $0.00 $0.00 $0.00 TOTAL $17,176.00 $0.00 $17,176.00 UHS-FEMA-HSGP-SHSP-FY21 Page 6 of 7 County of Mason, E22-098, Amendment 1 Revised DATE September 1, 2021 October 2021 NLT February 28, 2022 January 31, 2023 April 30, 2023 rmary 31, 2023 July 31, 2023 March 17, 2023 September 14, 2023 Attachment F Revision 1 21SHSP TIMELINE Mason County Emergency Management TASK Grant Agreement Start Date Estimated date work scheduled for one or more subprojects/projects Complete Nationwide Cybersecurity Review (NCSR) - NCSR system closes February 28, 2022 Submit Reimbursement Request and Progress Report Submit Reimbursement Request and Progress Report Grant Agreement End Date Submit Final Reimbursement Request and Closeout Report HSGP Performance Period: September 1, 2021 to August 31, 2024 ❑HS-FEMA-HSGP-SHSP-FY21 Page 7 of 7 County of Mason, E22-098, Amendment 1 Revised SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on reverse side before completing this form. NAME OF ORGANIZATION Mason County Emergency Mangement DATE SUBMITTED 7/19/2022 PROJECT DESCRIPTION FY21 SHSP CONTRACT NUMBER E22-098 Amendment 1-Revised 1, AUTHORIZING AUTHORITY SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE .47--2-- ), 1— ct1 Kevin Shutty Commissioner Chair 71 Sharon Trask Commissioner 4,,, Y7 Randy Neatherlin Commissioner 2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS SIGNATURE PRINT OR TYPE NAME TITLE ' ai,..._,rL John Taylor Emergency Manager County Administrator Mark Neary 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT SIGNATURE PRINT OR TYPE NAME TITLE ►-----� John Taylor Emergency Manager flh , ( 1 4 Tammi Wright Sr. EM Coordinator S\NAC-11VOL 11HOME\KAREN BI....1 SGNAUTH Revised 3/03