HomeMy WebLinkAbout50-08 - Res. Amending Res. 75-01 Risk Management Policy for Convention Center/FairgroundsRES OLU T ON O0 50-08
AMI D_ G I CDV . Il ON 75= ` D THE aa SK MANAG :CIVEV I O TL
10-7\ CONVENTION CENTER/AT AI GR DU1\DS T{S AGREE W T1
ORGAN _ A 1T1O N AL CCILII \ GES EN TILTSE VAN GEM` ► 'Y, r\. 1 07 L
CC O\ V N T IO k C NrJIRLIT AIRGROUTC S
Po
HE
WHEREAS , on „ y 24, 200 Mason o minty estab' ish e d a is Vanagement
icy for the CCorvettion Center/Fa
0
wounds to assure ha.;. every effort wibe made to
enable the pub- ie and Mason CCo inty personnel
ConventionCenter/Fairgrounds lo: specia_ ever
W}Il EAS9 changes in o
that risk management policy;
o sa e-y use the Mason County
,s, meetings, and other occasions;
ganizatio-i s truc i
re an staffing requi- e
a
a revis-
on to
N ow TIETERE7CRE, BE 1? 1' . SOLVED, that he Mason Comity Board of
County Commissioners does hereby approve the amended Risk Management Policy for
Convention Cente-± airg sounds (Attacrnent A which is hereby incorporated as part
of this resoau Tony o
PROVED this 22n6
TTEST:
Rebecca S a Rogers, C ;erk of
APPROVED AS TO FO1f' 1\
Moray Cob'
c1zy of A o r i l 2008Q
BOARD OF COUN
Absent
Y COMM
S SIO� \T ERS
Tim Sheldon, C
airperson
te"
lynda Ring Kri n, Commissioner
oss Galla
rosee,
er, Co issioner
:�o:r
'RISK AGEMENT POLICY FOR CONVENTION
CENTER/FAIRGROUNDS
Convention Center/Fairgrounds Facility & Grounds Use Policy
Responsible individuals or groups are eligible to use the convention center/fairgrounds
facilities during the annual Mason County Fair and other times of the year
• All reservations for public and non-public meetings and events will be on a first -
come, first -served basis.
• Both public and non-public agencies or individuals will reserve the facilities by
contacting the Convention Center/Fair Office
All person(s), groups, or organization(s) must sign a standard Mason County Use
Agreement as provided and reviewed by the Convention Center/Fair Manager and the
County Risk Manager.
•
Prohibited Activities:
• Serving of alcoholic beverages, except in those facilities specially provided and
allowed by the Convention Center/Fair Manager and state statutes.
Smoking.
•
• Access shall not be allowed to person(s) while under the influence of alcohol or
drugs.
Convention Center/Fairgrounds Safety
It is the Convention Center/Fairground staffs' responsibility to provide the visiting public
a safe environment. That responsibility is shared with other county employees, even if
they are not directly assigned to the Convention Center/Fairgrounds By maintaining a
clean and secure convention center/fairgrounds the visiting public and Mason County
will continue to enjoy successful and pleasurable events now and in the years to come.
Inspections:
To assure that the facilities and grounds are in a condition capable of safely
accommodating anticipated crowds; the Convention Center/Fairgrounds shall be
inspected and approved by the Inspection Team no more than 24 hours prior to the
opening of any major event.
The Inspection Team shall consist of the local Fire Marshal, the local Fire District, the
County Facility & Grounds Manager and the Convention Center/Fair Manager.
Persons with expertise in fair management or other pertinent areas may also be a part of
1 Amended 4/2008
Risk Management Policy for Convention Center/Fairgrounds
the Inspection Team as deemed necessary, appropriate and/or requested by the Risk
Manager and/or the Convention Center/Fair Manager.
The inspection will focus on three primary areas:
Public Safety, Employee/Exhibitor Safety, and Fire Protection
The Inspection Team will tour the Convention Center/Fairgrounds. Using inspection
checklists, the team will identify areas of concern or non-compliance with safety
standards, e.g. fire, electrical, signage, building codes, licenses, slips, trips, and falls, and
any other area deemed necessary The Inspection Team will recommend corrective
action when necessary and appropriate.
If during the initial inspection non-compliance with safety standards is discovered, a
representative of the team will re -visit the facilities and grounds to confirm that corrective
action was taken.
The Inspection Team will also conduct at least an annual post -use evaluation to assess all
of the activities at the fairgrounds/convention center and to ascertain that all risk
management and safety issues are addressed.
Security:
The Convention Center/Fair Manager shall provide for adequate security at all county
sponsored events at the Convention Center/Fairgrounds. Sponsors of non -county events
shall arrange for adequate secunty as directed and approved by the Convention
Center/Fair Manager.
Traffic Control:
The Convention Center/Fair Manager shall coordinate with the Sheriffs Office, the
State Patrol, or other local law enforcement in designing and directing a traffic control
program for the thoroughfares adjacent to the Convention Center/Fairgrounds.
County Risk Manager's Responsibilities:
The County Risk Manager's primary role is one of support, education, and training. The
Risk Manager will:
• Assist the Convention Center/Fair Manager with training and the development of
safety, communication, and emergency response and evacuation plans.
Assist the Convention Center/Fair Manager in determining insurance requirements
for non -county sponsored special events, and review contracts and insurance
documents for accuracy and compliance as needed and necessary.
Assist the Convention Center/Fair Manager in identifying areas of exposure and
concern and in developing programs, which address those areas and concerns.
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