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Home My WebLink About2022/06/27 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 27,2022 Monday,June 27,2022 9:00 A.M. Office of the Washington State Auditor—Vinny Shiel,Tammy Lane,and Darcy Williams Commissioners Shutty and Trask were in attendance via Zoom. • Vinny,Tammy,and Darcy gave a PowerPoint presentation for the Office of the Washington State Auditor. Topics included: audits that matter,responsibilities,financial statement audit— major programs selected,staying connected,levels of reporting,important information,and peer reviews. 9:30 A.M. Superior Court—Judge Goodell Commissioners Shutty and Trask were in attendance via Zoom. • Judge Goodell shared that on July 1,2022 the current Superior Court Commissioner Cadine Ferguson-Brown will become Judge Ferguson-Brown and that Tirsa Butler was selected to fill the vacated Commissioner position. Approved to move forward. 9:40 A.M. Indigent Defense—Peter Jones Commissioners Shutty and Trask were in attendance via Zoom. • Peter discussed the contract with Taschner Law dba Sound Defenders for District Court Therapeutic Services. Approved to move forward. 9:50 A.M. WSU Extension—Dan Teuteberg Commissioners Shutty and Trask were in attendance via Zoom. • Dan gave the 2022 Spring Report. The Clover Kids program finished for both winter and spring. 4-H resumed in person activities and partnered with Master Gardner's for free community gardening. A family robotics class is offered twice a month. Archery was completed and through local fundraising and grants additional archery equipment was gained. A new archery range has been put up at Panhandle. The fishing derby brought in over 300 people. SNAP-Ed Nutrition is working with the Farmer's Market for individuals to be able to use their EBT credits on faits and vegetables. Therapeutic Courts helped families use their resources wisely. Small Farms completed its Cultivating Success course. Master Gardner's opened their clinic back up and has seven new interns. Catalyst Park has been lively! The plant sale was moved to Lynch Creek which was a tremendous blessing. The Noxious Weed program shared a new plant—perennial pepperweed. 4-H Summer Camp is up and coming and already has 80 campers registered. 4-Her's are also preparing for the Fair. 10:05 A.M. Support Services—Director Commissioners Shutty and Trask were in attendance via Zoom. • Mark Neary shared that Nathan Welch resigned from the Generator position with the Mason County Lodging Tax Advisory Committee(LTAC)and Greg Oldham applied for the vacant position. Approved to move forward. • Jennifer Beierle gave the May 2022 Financial Report. Current Expense revenue$20,012,382 at 49%,last year$18,993,895 at 48%. Treasurer's revenue$14,711,492 at 55%,last year $13,297,530 at 51%. Current Expense expenditures$16,257,662 at 37%,last year $15,338,777 at 38%. Six-Year Specific Revenue Streams—Community Development revenues$985,418;Detention&Correction Services$33,233;Current Expense property taxes$6,489,304;Road Diversion property tax$615,531;County Road property tax $5,300,109;Current Expense sales tax$3,486,777;Criminal Justice taxes/entitlements $828,445;Rural Sales&Use tax$423,759;Homelessness Prevention filings$321,604; Lodging tax$309,655;and REET 1 &2$759,619. Sales tax had a record collection at $819,079.72;total this year$3,486,777.32;projected to be$8,753,398.57. Six-Year Current Page I 1 Expense cash$25,539,377; Special Fund cash$47,706,835. Motor Pool$1.5 million budgeted,$834k expended at 55.47%. Over in upfits and fuel. Special and Other Funds revenue$23,126,052 at 32%;last year$23,772,566 at 55%. Special and Other Funds expenditure$17,936,390 at 22%;last year$20,605,969 at 40%. • Jennifer reviewed the rates for the 2023 Budget for Internal Cost Allocations,Information Technology(IT),State Auditor's Office(SAO)Charges,Unemployment,and Motor Pool. Internal Cost allocations receivable$1,835,981;Information Technology rates$1,151,133; SAO budgeted rates$140,000;Unemployment rates$76,204;and Motor Pool rates $1,508,894. IT had an increase due to upgrades,Microsoft,and Multi-Factor Authentication. • Mark added that IT was able to hire a new employee. • Jennifer discussed the replacement vehicle order requests from Enterprise for 2022/2023. The request is for seven vehicles: 3 Police Pursuit Vehicles(PPV)—Ford Interceptor utility vehicle and two Chevrolet Tahoe canine units;4 white fleet vehicles—Ford Escape 4x4 for the Sheriff's Office,Ford F 150 for Sheriff's Office litter pick up,Ford Ranger Supercab 4x4 for Facilities,and Ford Transit cargo van for Coroner's Office. If ordered now,some vehicles may come in for 2022. • Mark shared a request from the North Mason Soccer Club to extend their season to the end of November. The typical season for soccer ends October. The break between soccer and baseball seasons can be a challenge due to wet conditions. Diane added that staff is unable to prep fields during the soccer season. To prevent issues in the spring for baseball,hold off. • Mark discussed the 2022 Project Priority list. Departments included the Budget Office, Central Services,Community Development,Emergency Management,Facilities and Grounds,IT,Parks and Trails,Public Health,and Public Works. • Mark shared two purchase offers on the Public Works Drive lots. Peizer Commercial Real Estate offered to purchase lot 8 for$675k cash with$5k earnest money and would like the option at closing to deposit an additional$25k earnest money to purchase lot 7 for$600k all cash no later than 12 months from date of closing. Island Enterprises offered$2.5 million for all six lots with$30k earnest money and an addendum for two 90-day extensions to the feasibility timeline with$5k earnest money for each extension. Commissioners would like to hold a Closed Session for discussion. • Cmmr. Shutty proposed to rename the Public Works facility to honor Senator Tim Sheldon for his decades of service to both the County and the State. • Cmmr. Shutty also proposed to do an honorary road name at Hurley-Waldrop and Highway 101 for Deputy Rachael Stuhlmiller. • Cmmr. Shutty would like to issue a Proclamation for Senator Tim Sheldon. • Cmmr.Trask discussed putting together an agriculture committee. 10:40 A.M. Community Services—Dave Windom Commissioners Shutty and Trask were in attendance via Zoom. • Dave shared a Request for Proposals(RFP)for the completion of the Squaxin Island Tribe and Mason County Memorandum of Understanding(MOU)for current and future water use by drainage within the Water Resource Inventory Area(WRIA) 14 related specifically to the Goldsborough and Johns Creek drainages. Approval to move forward. • Kell Rowen gave an update on permit processing times. • Melissa Casey shared the ABCD Dental contract amendment to extend the contract an additional two years effective July 2,2022 through June 30,2024 for$50,314. Approved to move forward. • Haley Foelsch discussed the Eviction Rent Assistance Program(E-RAP)2.0 to reallocate unspent Mason County Administration funds of$100k and unallocated funds of$50,368. New applications close June 30,2022. Approved to move forward. • Haley shared the Profile on Homelessness in Mason County. Topics included program data, grants,system coordination,reasons for being unhoused,solutions,community resources, coordinated entry,emergency shelters,housing and essential needs,and more. Approved to publish on the County website. Page 12 11:05 A.M. Public Works—Loretta Swanson Utility&Waste Management Commissioners Shutty and Trask were in attendance via Zoom. • Loretta shared regarding the Belfair project,they are waiting on information on appraisals for property needed to begin construction. One property owner is willing to grant temporary construction easements. Appraisals are about two months out and under$10k. Construction management for engineering services and inspections is also needed should the project move forward,about$800k. There is a grant from Commerce with the remaining amount of about $1.1 million that can cover that cost. Plans have been approved by the Navy for the railroad crossing. A record of survey,legal description,and compensation for the Navy is still needed. For construction it is estimated to be$5.1 million. To use the grant for funds other than land, a scope change must be done. The grant expires midyear and would require reauthorization to extend through the end of the year. The Public Works loan assumes a.54%and.79%interest rate at 20 and 22 years respectively. American Rescue Plan Act(ARPA)funds may be used as well. • Richard Dickinson requested to procure materials/services,advertise,set bid openings,and award contracts for the Rustlewood Water System upgrades project. The Department of Commerce appropriated$550k for this project. Net grant award of$533,500. Approved to move forward. • Mike Collins shared a Private Line Occupancy permit request from Joey Maneman for a new underground sewer transport line under W Lost Lake View Dr. Application fee has been paid. Approved to move forward. • Loretta requested to authorize an agreement with Teresa D Johnson,CPA,to provide technical accounting assistance for the amount of$81,510. Approved to move forward. • Loretta and Richard shared that there was a small sewage spill in Lake Anderson due to a pump failure. The emergency repair and pump replacement are underway. Delayed parts have prevented the pump from being replaced sooner. The amount of the spill is still being determined. • Loretta is preparing a series of outreach efforts on the Skokomish projects. The first outreach is scheduled for June 28,2022 at the Skokomish Community Church from 5:30 p.m.to 6:30 p.m.and is to give an overall update on the variety of projects that will be happening. A follow up meeting will be held July 26,2022 to review the Vance Creek assessment. The Conservation District will be discussing flood mitigation target setting. August 30,2022 from 5:30 p.m.to 6:30 p.m.an update will be given on the Skokomish Valley Road project and habitat improvement project,FEMA,and FEMA mapping. In mid-October a status update will be done on the Skokomish Army Corps restoration projects. • Loretta shared the Annual Construction Program spreadsheet to show the detail of projects. • Agate Loop Road is closed and Redline is beginning construction. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS 14�4' K vin SYutty `Sharon Trask R dy Neathdin Chair Vice-Chair Commission Page 13