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Home My WebLink About2022/07/19 - Commission Retreat PacketPriority No.Item Implementation Timeline Cost Estimate Included in 2022 Budget Notes 1 ARPA funding distributed 9/6/2023 6,500,000.00$ Yes Federal grant money; need to have all grant funding obligated by 2024 & spent by 2026 2 Chart of Account revision/crosswalk 1/1/2023 28,000.00$ Yes Allow to implement other Munis modules & make it more efficient; original timeline of 7/1/2022 was too optimistic; new goal is 1/1/2023 to implement such a large project 3 Position control 3/1/2023 -$ Needs Chart of Accounts revision done before position control implementation; no more manual position tracking 4 Consolidate MP dept into Facilities 2023 -$ Less depts; for 2023 budget 5 Consolidate Murder Exp dept into Non-Dept 2023 -$ Less depts; for 2023 budget 6 Revisions to Purchasing Policy 9/1/2022 -$ Helps with grant funding; includes suspension/debarment process 7 Motor Pool written policy & procedures 10/1/2022 -$ Documented process & procedures; started - group process 8 Executime purchase & implement 7/1/2023 125,000.00$ No Takes place of paper timesheets & help depts fully transition to Munis; need to purchase module, implement position control, fund, and BARS Crosswalk implementation can begin 9 Help PW & Health transition to Munis modules 2023/2024 200,000.00$ No Helpful to have all depts on same financial system; huge undertaking and will require PWs buy-in 1 Streamline the agenda process < one month -$ Yes Will brief in June to amend Operating Guidelines 2 Public Records management -$ Yes Continue purging/archiving paper and electronic records 3 Expand use of Laserfiche -$ Yes 4 Train backup for Lodging Tax process -$ Yes 5 Succession planning -$ Plan for Staff retirements in 2023/2024 6 Create policy & procedures for all Central Service's depts -$ 1 Provide monthly reports to Commission -$ Permits, financials, turnaround times; hoping to brief 3rd or 4th Monday of each month 2 Scanning project - phase 1 Identify record types, retention schedule, retention location, and naming conventions 3 Scanning project - phase 2 Clean out parcel files, place names on document to tell scanner what/where/when 4 Scanning project - phase 3 Scan 5 Revise & adopt Capital Facilities Plan & 6-Year Capital Improvement Plan Will flow into 2023 before adoption 6 Continue in-house training with Building dept 7 Begin in-house training with Permit Assistance Center 8 Continue Process Improvement Group From the Lean team 9 Start formal SmartGov improvement group Include IT, EH, PW, & DCD 10 Bring in SmartGov services in-house Assist with clean-up and full implementation of SmartGov 1 EOC upgrade 9,400.00$ Grant funding could be reallocated after Alert System is funded 2 CMFE standby generator 6,270.00$ SHSP-E22-098 funded 3 WM fire radios (MCSO SORT)6,320.00$ SHSP E22-098 funded 4 DEM Zoleo (5 units & subscription)4,680.00$ SHSP partial funding ($94 not funded) 5 DEM emergency/disaster communications trailer 19,000.00$ Not funded - mandatory by State and Federal law 6 DEM antennas for comm. Trailers 2,100.00$ Not funded 7 NMRFA radio tower fiber connection 1,500.00$ Not funded 8 NMRFA water tower generator 1,628.00$ Not funded 9 MCSO Autel Robotics Evo II (UAT)4,161.00$ Not funded 10 DEM smart TVs & stands 1,970.00$ Not funded 1 Building 10 phase 2 1,500,000.00$ Yes Exterior in process, when COVID requirements for jury no longer require distancing the interior needs completed for District Court; when DC is relocated move Therapeutic Courts out of bldg 6 to CH; locate Facilities office space in bldg 6; make front area of bldg 6 training/meeting area for all 2 Relocate Facilities/fleet Need office space for staff to use; tool/equipment storage; fleet downfit & equipment storage 3 Security system for all downtown County campuses Use same security system as PW; will work with current door system - Stanley Security is current security buttons; Dan Dan is HR security 2022 Project Priority Lists Budget Office Emergency Management Facilities & Grounds Central Services Administration Community Development 4 New roofs - bldg 8, 7, 6, Sheriff rectory roofs 200,000.00$ Yes In prioritized order 5 Create downtown training room Could be accomplished in bldg 6 when bldg 10 interior complete and District Court relocated opening up space in CH for Therapeutic Court 1 Replace Information System Technician Yes Rex's last day was June 3, 2022 2 Backbone switch upgrade Purchased - TJ is working on installation 3 Multifactor authentication 13,000.00$ Yes Purchased 365 for IT staff & DUO for County-wide; implement to be in compliance with Risk Pool requirements 4 Computer replacement deployment Computer replacement rates developed with Budget Manager 5 Internet redundancy 7,000.00$ Interlocal agreement w/ PUD3 adopted; staff implementing 6 Develop policies Response to CISA cyber audit; TJ drafted cyber security response policy which needs DEM review 7 Computer management system No $1,000 a month; will provide efficiencies 8 Cybersecurity testing & training (KnowBe4)Yes Purchased; ongoing 9 Continue migration of services to .gov -$ Ongoing 1 Latimers dock replacement Will need to go to bid; pursue RCO boating grant? 2 MCRA lean to @shop 10,000.00$ REET2 funding; staff can build 3 Mason Lake replace dock deck 10,000.00$ REET2 funding; staff will replace 4 Oakland Bay rebuild road 20,000.00$ Staff will regrade gravel road from parking lot to caretaker's res. 5 Oakland Bay speed bump installation 2,000.00$ Staff will install 6 Sunset Bluff entry gate 5,000.00$ REET2 funding; in progress 7 Field groomer 18,000.00$ $50k budgeted in REET2 for Parks Capital Equipment; current equipment 26 years old; plan to place at Sandhill 8 Pitching machine replacement (4 pitching machines & 1 ball elevator)25,000.00$ REET2 funding; current equipment 23 years old; cost to fix is more expensive than replacement 1 Bring WIC & Women's Health Clinic back to south Mason County 2 Evergreen Estates Connection to City water project grant application complete; construction to begin 2023 3 Explore options for Capital projects Community Development & Public Health are running out of room; possibly build one large building incorporating DCD, PH, IT, and HR 4 SmartGov staffing Help with current issues and get online permitting filing up and running; requested a quote from SmartGov 5 Eliminate briefing for filling openings in existing positions Eliminate the need to brief the Commission; change to approval from County Administrator 6 Create code enforcement section Maybe get a code enforcement supervisor whose sole role is to handle all County enforcement cases 7 Build new County website More modern and interactive 8 Re-brand Public Health post-COVID 9 Create employee recognition program 10 Implement County-wide electronic employee evaluation process 11 Analyze all non-rep positions Compare to the current market area 12 Review, adjust, and adopt 2015 drought response plan 13 Review and adopt organization of the Board of Health 14 Transition staffing COVID-19 response to expansion of local Public Health while maintaining a COVID response team 15 Inventory public water systems and incorporate into Capital Facilities section of the Comprehensive Plan 16 Implement a drinking water section into County code 1 Improve efficiences Budgeted items (approved, ok to purchase), budgeted positions (approved, ok to fill), surplus procedures, road vacations, private line occupancy permits (administrative), contract amendments (no change to scope/budget, dept approval), grant applications (approval required before submittal?), headway on public record improvements, briefing and action agendas (spend 2.5 days per week preparing materials) Public Works Information Technology Parks & Trails Public Health 2 Roads Annual construction program, agate paver, Cady (Jul 18), Great Bend (Aug 15), Harstine deck overlay (Aug 9 due to winds), Uncle Johns upper (Jul 1), gravel road conversions, clear zone (summer/fall), Romance Hill connector (go or no go), Skokomish Valley reconstruction, North Island Drive, Old Belfair Highway, Trails Road alternative ($100k ROW), WSDOT coordination, safety (PE) 3 Operations & Maintenance Chip seal and pre-level (Skokomish cleaning catch basins, signing, should paving Mason Lake Road, Oak Park main line paving), pave OBH shoulders, bridge repair (Goldsborough timber cap, Upper Vance girder repair), Elfendahl Pass (DNR removing trees in clear zone), Belfair-Tahuya (culvert replacement past Collins Lake), vegetation management (cont. concentrated effort on North Shore), shoulder widening improvement (Harstine fall/winter) 4 Skokomish Make significant real estate headway by year end (80-90%) 5 ER&R About $400k remaining, GoFleet 6 Solid Waste Landfill closure (mow brush, decommission gas monitoring wells, buy-off on monitoring questions), Belfair logging 7 Utilities Code revamp, Beard's Cove (AC pipe replacement, meters and rates - quantify meters), Belfair (ad and build, lift stations 1 and 3 upgraded and rebuild pumps, replace second set of membranes, update UV, pond maintenance for dam inspections), Rustlewood (meters, PRV project, water quality improvements, electrical upgrade), North Bay (scope GSP update, Lakeland pump station 2 pumps and panel update, seal manhole, new construction inspection, Trailer Park improvements) 8 Administration & Finance Timber harvest complete, security upgrades complete (HVAC TBC), scoping for conference room upgrades, procedure updates, electronic paper filing, connect to city reclaimed sewer, hire Finance Manager, Title VI continued report improvements, position request, website improvements, road standards