HomeMy WebLinkAbout86-09 - Res. Amending Res. 114-07 County Code Chapter 3.48 Competitive BiddingRESOLUTION NO,
AMENDING RESOLUTION 114-07, AMENDING CHAPTER 3,48, COMPEITIVE BIDDING
MASON COUNTY CODE
WHEREAS, RCW 36.32.250 specifies competitive bidding requirements;
WHEREAS, Engrossed Substitute House Bill 1847 increased the competitive bid limits for the
purchase of materials, equipment, or supplies;
WHEREAS, RCW 39.80 governs selection of architects, engineers, suryeyors and landscape
architects;
WHEREAS, these amendments will bring the Mason County Code into compliance with state
law;
NOW, THEREFORE BE IT HEREBY RESOLVED, by the Board of Mason County Commissioners to
amend Chapter 3.48 as follows:
3.48.010 Required when.
(a) All contracts/purchases of materials, equipment, or supplies where the total value will
amount to more than fofty thousand dollars must be put out to competitive bidding except
for purchases that are clearly and legitimately limited to a single source of supply;
purchases involving special facilities or market conditions; purchases in the event of an
emergency; purchases of insurance or bonds; and public works contracts in the event of an
emergency.
(b) An emergency is defined as unforeseen circumstances beyond the control of Mason
County that either: (1) presents a real, immediate threat to the proper performance of
essential functions; or (2) will likely result in material loss or damage to propefi, bodily
injury, or loss of life if immediate action is not taken.
3.48.020 Post-for-quotes/telephone bid procedures.
If the total value of the purchase of materials, equipment, or supplies is between five thousand
and fortv thousand dollars, the following post-for-quotes/telephone bid procedures shall apply:
(1) Approval for post-by-quotes/telephone bids by motion by the board of county
commissioners (See second page for exemptions to this process and the resolution
establßhÌng the small works roster process);
(2) The notice of intent to purchase materials, equipment, or supplies shall be posted on the
bulletin board in courihouse annex I (commissioners office) not less than three days prior to
obtaining bid quotations;
(3) Telephone or written bid quotations must be secured from at least three suppliers (unless
less than three suppliers or a sole source of supply exists);
(a) The agreement/purchase must be awarded to the lowest bid quotation unless there is good
and sufficient cause for not so awarding.
(5) Immediately after the award is made, the department head/elected official shall
record/keep the bid quotations and make the bid quotations open to public inspection and
telephone inquiry. The department head/elected official shall also announce the award at a
regularly scheduled meeting of the board of county commissioners.
Resolution No6b'on
Page 2 of 2
Adveftisement and formal sealed bidding may be dispensed with for purchases of less than five
thousand dollars.
3.48. O40 Exception--Cefta i n a g reements/ contracts.
The above requirements do not apply to agreements/contracts which are governed by their own
statutory requirements such as Equipment Rental and Revolving Fund purchases (RCW 36,77);
Public Works Contracts (RCW 39.0С and Performance Based Contracts (RCW 39.35A).
Effective this 6th day of October,2009.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
-T; SLp¿.
Tm Sheldon, Chair
All Depaftments
ATTEST:
H :\Office Manager\WP1O\RESOLUTIONS\Competitive BiddingRes.doc