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Home My WebLink About2022/06/06 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 6,2022 Monday,June 6,2022 9:00 A.M. Pacific Mountain Workforce Development Council—William Westmoreland,CEO Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • William discussed upcoming changes and goals of PacMtn: shifting to a demand-driven system,focusing on the primary six sectors,providing more engagement and resources to workplaces,highlighting the Workforce Innovation and Opportunity Act()VIOA), reducing barriers and inefficiencies,focusing on outcomes as the top-line performance measure,removing duplicated services,encouraging education,and bringing more resources and support to Mason County. 9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Negotiations Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiations with Mark Neary,Nichole Wilston,Lindsay Smith,and Cabot Dow from 9:30 a.m.to 10:30 a.m. 10:30 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin,Shutty,and Trask met in executive session for litigation with Travis Adams,Mike Dorcy,Tim Whitehead,Mark Neary,Nichole Wilston,and Chuck Boyd from 10:30 a.m.to 11:00 a.m. 10:45 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Diane Zoren requested to set a Public Hearing for Tuesday,July 29,2022 at 9:15 a.m.to consider the 2021 Open Space applications. Approved to move forward. • John Taylor shared a request from Bill Long for an off-leash dog park at Foothills Park and for support to apply for a$25k grant. The Friends of Lake Cushman Dog Park,a 5016,has raised$10k. Supplies needed include 600' of chain-link fencing,two maintenance gates,and$20k. Approved to move forward. • Mark asked to schedule the Commissioner's Retreat for July 19,2022 from 10:00 a.m.to 3:00 p.m.to discuss priorities and projects for 2022 and beyond. Approved to move forward. • Diane gave a reminder that there are no Briefings on June 13 and June 20,2022 and there will not be a full quorum until July 11,2022. • Jennifer Beierle shared the draft 2023 budget guidelines and 2024 shadow budget. Small changes include better organization. The Congressional Budget Office is estimating slow growth of about 1.6%from 2023 to 2026 and recommends a conservative approach to the budget. Approved to move forward. • Jennifer discussed the update to the American Rescue Plan Act(ARPA)of 2021. The Treasury will send an email notification thirty(30)days prior to the County receiving the second round of funding. A link for ARPA funds and the funding request questionnaire was added to the County website. These requests are due back by June 30,2022. Under the interim final rule,each County is allowed to submit a blanket$10 million revenue loss. • Mark shared there has been a challenge retaining individuals within the Corrections department and potentially looking into a retention bonus for current Corrections Officers. For example,$5k for individuals three years and less and$10k for over three years paid out over a one-year period. Approved to move forward. Page I 1 • Mark shared that two offers were received on the Johns Prairie parcel no.32007-13- 00050. Cmmr.Neatherlin recommended the realtor request the highest and best offers with a three-day window for the individuals to respond. • Cmmr. Shutty asked about finding an alternate space for the Humane Society to host their spay and neuter clinics. • Cmmr.Neatherlin discussed retired law enforcement providing protection at schools and the purchase of entry ballistic shields in the amount of$2-5k. • Cmmr.Neatherlin asked about the applications from Dale Edmunds for the Mason County Housing Authority and from Jeff Carey for the Planning Advisory Committee. 11:15 A.M. Sheriffs Office—Chief Hanson Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Chief Hanson asked to install cuff ports in every inmate living unit to allow better flexibility to house inmates in other areas. Jennifer added that it would be possible to use ARPA funding for this. Approved to move forward. 11:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Melissa Casey asked for approval for the Community Development Director,Dave Windom,to sign the letter of intent for WIC and Family Planning Clinics in the Shelton area. The letter is a placeholder for the application which is due later in June. There is no financial obligation at this time and the budget impact is unknown. Approved to move forward. • Mark discussed the News Release for the Mason County to seek applicants to fill two open positions on the Board of Health. The two open positions are in the category of "Consumers of Public Health". Approved to move forward. 11:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson discussed the grant that was received from the State in the amount of $550k for the Rustlewood Water System upgrades project. The Department of Commerce will retain 3%leaving the net grant amount to be$533,500. This project includes replacing and relocating a pressure valve,rewiring and replacing electrical components in the well house,and addressing water quality issues. Approved to move forward. • Richard discussed the grant that was received from the State in the amount of$500k for the Belfair Water Reclamation Facility debt relief project. The net grant amount is$485k. This will pay off two Department of Ecology loans—the loan for the Puget Sound Energy design and the loan for the Get Connected Program for design,engineering,permits,and construction—in the total amount of$241,116. The remaining balance of$283,084 for the Limited Tax General Obligation Bond(LTGO)that is currently paid using Real Estate Excise Tax(REET)2 funds. • Mike Collins requested the sole-source procurement of a special made asphalt cutter"pizza cutter"for the John Deere excavators. Approved to move forward. • Loretta shared two"Adopt a Road"agreement and asked to allow the County Engineer to execute those agreements. Approved to move forward. • Richard discussed the bid opening results for the Belfair Water Reclamation Facility sewer extension project. The apparent low bidder is Pape and Sons Construction of Gig Harbor with a bid of$4,231,500. A total of five responsive bids were received. The Engineer's estimate was$3,920,000 with a range of$3,730,000 to$4,510,000. The loan from Commerce includes financial incentives if the project is completed one or two years prior to April 9,2025. The second lowest bid was nonconforming. Page 12 • Loretta shared that for the"Fill a Public Works Truck"event, Shelton received 589 pounds of food,six bags of toiletries, and$235 in cash. • Loretta met with TDJ CPA Firm to discuss contracting for services to assist Public Works. A scope of work is expected shortly. • Loretta shared that the Transportation Improvement Program Citizens Advisory Panel(TIP- CAP)was request to attend a town hall meeting in July to take additional comment on Agate Loop Road Lower Uncle Johns project. • Mike shared that Redside got the Upper Uncle Johns contract and would like to begin work on June 27,2022. Approved to move forward. • Cmmr. Shutty asked about the staffing issues at the Hoodsport transfer station and asked the updates on Facebook be sent out when possible. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Abstmk 'e,�1.� Kevin Shutty `Sharon Trask d—dy)Nqea-t'h—erlin Chair Commissioner Commission Page 13