HomeMy WebLinkAboutOffice of Juvenile JusticeOFFICE
OF
JUVENILE
JUSTICE
(OJJ)
CONTRACT
NUMBER
FOR
OJJ
USE
ONLY
Departure
ilt
Social
Juvenile
Detention
Alternatives
1-501-00812
DATE
STAMP
7
&Health
Services
Transforming
lives
Initiative
Grant
Application
Please
read
all
instructions
carefully.
PROGRAM
AREA
For
assistance,
contact
the
Department
of
Social
902-7526
and
Health
FAX
Services
(DSHS)
Office
of Juvenile
Justice
at
(360)
or
(360)
902-7527
1.
APPLICANT:
DO
NOT
USE
PERSON'S
NAME
AGENCY
Mason
NAME
County
Juvenile
Court
Services
TELEPHONE
360.-427-9670
NUMBER
FAX
360-427-7785
NUMBER
STREET
426
W.
ADDRESS
Cedar
Street
CITY
Shelton
STATE
WA
ZIP
98584
CODE
MAILING
PO
BOX
ADDRESS
368
CITY
Shelton
STATE
WA
ZIP
98584
CODE
2.
IMPLEMENTING
AGENCY:
ENTER
AGENCY,
DEPARTMENT
OR
CONTRACTOR
DIRECTLY
IMPLEMENTING
THE
PROJECT
(DO
NOT
USE
PERSON'S
NAME)
NAME
Mason
County
Juvenile
Court
Services
TELEPHONE
360-427-9670
NUMBER
STREET
426
W.
ADDRESS
Cedar
Street
FEDERAL
SOCIAL
FEDERAL
91-60013554
SECUIRTY
EMPLOYER
TAX
PURPOSES)
NUMBER
IDENTIFICAITON
(MANDATORY
NUMBER
FOR
OR
CITY
Shelton
STATE
WA
ZIP
98584
CODE
3.
PROJECT
TITLE:
ENTER
BRIEF,
DESCRIPTIVE
PROJECT
TITLE
(LIMITED
TO
THREE
LINES)
JDAI
Implementation
Plan
in
Mason
County,
WA
4.
APPLICANT'S
AGREEMENT
,
The
identified
AND
applicant
CONDITIONS
in
this
is
applying
application.
AND
for
CERTIFICATIONS
a
By
grant
signing
award
and
Department)
in
submitting
the
(Attachment
amount
this
shown
A
application,
of
this
in
the
application),
proposed
the
binds
applicant
becomes
BUDGET
agrees
an
SUMMARY
that
offer
to
the
this
to
document,
contract
following:
(Section
with
8
together
of
Washington
this
application)
with
the
State
GENERAL
Department
for
the
purposes
TERMS
of
Social
The
together
a.
b.
In
to
the
Special
unless
Upon
applicant
the
the
and
special
with
event
applicant
acceptance
rejected
Health
Conditions,
an
agrees
terms
Approved
any
Services
in
budget
that
and
writing
of
that
this
this
conditions.
(DSHS
Budget
category
amount
within
offer/counteroffer,
offer
or
becomes
and
30
shall
the
amount
days
Special
be
considered
after
a
differs
binding
Conditions
the
the
applicant
from
date
which,
contract
to
the
form
of
be
shall
amount
mailing
if
a
accepted,
when
provided,
counteroffer.
be
of
shown
referred
a
such
copy
however:
of
in
counteroffer
to
The
this
Section
the
as
Department
applicant
page
the
8
"Contractor"
is
of
by
signed
this
the
shall
application,
Office
by
consider
and
the
of
the
Juvenile
OJJ
as
Contractor
the
Director
modified
counteroffer
Justice
and
agrees
by
(hereinafter
returned
the
accepted
to
Approved
accept
to
referred
the
by
and
budget
the
applicant
abide
to
applicant
and
as
by
OJJ)
NAME
MANAGER,
Mason
AND
County
TITLE
AGENCY
OF
Commissioners
AUTHORIZED
DIRECTOR)
OFFICER
(PERSON
WITH
LEGAL
AUTHORITY:
COUNTY
COMMISSIONERS'
CHAIRMAN
OF
THE
BOARD,
MAYOR,
CITY/TOWN
APPLICANT'S
SJGNATURE
1
DATE
/2
020
I
ACCEPTAN
OF
OFFER
COUNTEROFFER
FOR
DSHS
OJJ
CONTRACTING
OFFICER'S
SIGNATURE
DATE
❑
Acceptance
❑
Non
-acceptance
5.
PROJECT
DIRECTOR:
PERSON
IN
DIRECT
CHARGE
OF
PROJECT
(DAY-TO-DAY
OPERATIONS
AND
PREPARATION
OF
REQUIRED
PROGRESS
REPORTS)
NAME
Jim
Madsen
TELEPHONE
360-427-9670
NUMBER
ext.
332
STREET
426
W.
ADDRESS
Cedar
Street
FAX
360-427-7785
NUMBER
CITY
Shelton
STATE
WA
ZIP
98584
CODE
,jamesmagco.mason.wa.us
E-MAIL
ADDRESS
6.
FINANCIAL
REPORTS)
OFFICER:
PERSON
IN
CHARGE
OF
FISCAL
MATTERS
(ACCOUNTING,
FUNDS
MANAGEMENT,
EXPENDITURE,
VERIFICATIONS,
FINANCIAL
NAME
Paula
Thale
TELEPHONE
360-427-9670
NUMBER
ext.
338
STREET
426
e.
Cedar
ADDRESS
Street
FAX
360-427-7785
NUMBER
CITY
Shelton
STATE
WA
ZIP
98584
CODE
E-MAIL
paulat@a,co.mason.wa.us
ADDRESS
Omission
action
Department
on
of
all
any
applications
shall
required
not
consider
information
within
an
90
application
days
or
certification
of
receipt
conforming
by
may
the
be
Department
unless
cause
the
for
applicant
denial
of
a
conforming
of
has
the
completed
application.
application,
all
The
items
together
Department
in
accordance
with
all
shall
required
with
take
instructions
a
certifications.
final
approval/disapproval
and
The
has
submitted
the
necessary
certifications.
The
applicant
must
submit
two
signed
completed
applications
to:
OFFICE
OF
JUVENILE
JUSTICE,
DEPARTMENT
OF
BOX
OLYMPIA
WA 98504-5828.
SOCIAL
AND
HEALTH
SERVICES,
PO
45828,
DSHS 05-180C (REV. 05/2018)
Page 1
JDAI GRANT APPLICATION
AGENCY
Mason
NAME
County
Juvenile
Court
Services
DATE
06/07/2018
.
PROJECT
TITLE
TDAI
7.
PROJECT
PERIOD
A
project
Proposed
period
project
is
one
year
period
and
is
from
may
not
July
exceed
1, 2018
one
year except
by
prior
to
agreement
June
30,
2019
with
the
Department.
8.
BUDGET
SUMMARY
form
o
o
0
e
®
The
The
Travel
Local
Detention
Data
Indirect
proposed
following
supersedes
Coordination
Collection
(JDAI
(up
Alternatives
items
to
project
Quarterly
10%
the
and
are
proposed
budget
to
of
Analysis
allowable
implement
direct
Meetings,
Programs
is
budget
charges),
shown
costs
the
State
shown
below.
eight
under
as
and
noted
(8)
below.
this
If
National
JDAI
the
contract:
below.
proposal
strategies
Conferences,
is
accepted
Model
for
Site
contracting,
Visits)
the
budget
on
the
Approved
Budget
and
Special
Conditions
BUDGET
CATEGORIES
A.
Personnel
$18,000
Enter
the
category
totals
from
Section
10.
B.
Supplies
$500
BUDGET
DETAILS.
The
sum
of
categories
A
-
F
is
entered
as
TOTAL
DIRECT
CHARGES.
in
If
C.
Other
services
and
charges
$1,500
indirect
G.
These
costs
may
are
not
claimed,
exceed
enter
ten
(10)
the
amount
percent
of
D.
Capital
outlay/equipment
$500
the
DIRECT
TOTAL
CHARGES
DIRECT
CHARGES.
and
INDIRECT
Add
CHARGES,
TOTAL
E
Travel
$3,200
and
COSTS
enter
line.
the
sum
on
TOTAL
PROJECT
F.
Contractual
services
$800
TOTAL
DIRECT
CHARGES
G.
Indirect
charges
TOTAL
PROJECT
COST
$24,500
>OURCE
OF
FUNDS
1.
Federal
1.
May
Washington
not
exceed
State
amount
Partnership
approved
Council
by
the
on
2.
Match
Juvenile
Justice.
2.
Must
project
be
in
funds
applicant's
specifically
budget
appropriated
for
Project
income
must
be
applied
to
project
operational
award.
It
is
costs
important
or
deducted
that
all
anticipated
from
the
grant
project
income
be
included
in
the
budget.
TOTAL
PROJECT
FUNDS
9.
PROJECT
SUMMARY:
GIVE
A
BRIEF
NARRATIVE
SUMMARY
OF
THE
PROJECT.
Mason
alternative
alternatives.
the
reduce
youth
County
disparities
being
to
detention
We
Juvenile
sentinced
also
and
plan
implent
programming.
Court
to
to
detention
focus
Services
a
tiered
in
on
in
During
warrant
has
what
our
opened
Intervention
we
this
system
really
grant
our
to
completed
are
cycle
Center.
reduce
using
it
is
our
unnecessary
Intervention
our
We
secure
plan
goal
to
to
for
build
develop
warrant
Center
detention
upon
a
space
arrests.
data
this
facility
and
informed
success
begun
for
and
and
sanctions
using
if
grow
we
the
can
our
grid
space
better
to
for
serve
DSHS 05-180C (REV. 05/2018)
Page 2
JDAI GRANT APPLICATION
AGENCY NAME
Mason County Juvenile Court
DATE
06/07/2018
PROJECT TITLE
!DAI
10. BUDGET DETAILS: CATEGORY A. PERSONNEL
This category is for services rendered by all personnel employed by the project. Costs incurred include salaries, benefits, uniforms, and special clothing.
SALARIES AND WAGES: Payment for personal services rendered in accordance with rates, hours, terms and conditions as authorized by law or
stated in employment contracts.
OVERTIME, HAZARDOUS DUTY, ETC.
PERSONAL BENEFITS: FICA, retirements, insurance, etc.
UNIFORMS AND CLOTHING: Only uniforms for special clothing required by the nature of the employment and paid for by the employer may be listed
NOTE Project funds may not be used to pay a percentage of the compensation of any person who was employed by the implementing agency before
the project starting date without prior specific authorization from the Department separate from the grant approval. Specific authorization is not required
if a person currently employed by the applicant or the implementing agency is transferred from his/her prior position to the project if the transfer creates a
personnel vacancy to be filled by hiring a new employee.
LIST POSITION TITLES
Program Support Specialist
ANNUAL SALARY
PERCENT OF
TIME TO
PROJECT
22.5%
ITEM TOTAL
$18,000
0/0
CATEGORY TOTAL
0/0
$18,000
JUSTIFICATION AND EXPLANATION: Justify all positions in terms of days and/or hours required to perform the GOALS, OBJECTIVES, AND TASKS
set forth. Calculate fringe benefits for each position or class of positions.
Salary and benefits for approximately 22.5% of the Program Supports Specialist position. Position is used to collect and
analyze data as well as provide detention alternative programming in the Intervention Center.
DSHS 05-180C (REV. 05/2018) Page 3
JDAI
GRANT
APPLICATION
AGENCY
Mason
NAME
County
Juvenile
Court
DATE
06/07/2018
PROJECT
TITLE
TDAI
10.
BUDGET
DETAILS:
CATEGORY
B. SUPPLIES
This
OFFICE
OPERATING
category
SUPPLIES:
is
SUPPLIES:
for
articles
For
example,
and
For
example,
commodities
office
chemicals,
stationery,
which
are
forms,
drugs,
consumed
small
medicines,
items
or
materially
of
laboratory
equipment,
altered
supplies,
and
when
maps,
cleaning
used.
films,
The
and
books,
following
sanitation
periodicals,
are
supplies,
types
and
of
fuel,
supplies.
tapes.
household
and
institutional
REPAIR
AND
supplies,
MAINTENANCE
and
clothing.
SUPPLIES:
Food
for
Steering
For
example,
Committee
building
meetings
materials
is
permitted
and
supplies,
as
outlined
paints
and
under
painting
8.
Budget
supplies,
Summary
plumbing
on
Page
supplies,
2.
electrical
supplies,
motor
vehicle
repair
materials
and
supplies,
other
repair
and
maintenance
supplies,
and
small
tools.
ITEMIZED
LISTING
(DESCRIPTION
OF
THE
ITEM)
UNIT
UNIT
COST
ITEM
TOTAL
Office
and
Operating
Supplies
$500
CATEGORY
TOTAL
$500
10.
BUDGET
DETAILS:
CATEGORY
C.
OTHER
SERVICES
AND
CHARGES
This
agency
COMMUNICATION:
TRANSPORTATION:
ADVERTISING
category
of
the
is
government
for
services
For
For
unit
example,
example,
other
or
by
than
telephone,
private
freight
PERSONNEL
business
and
telegraph,
express
which
organizations.
charges,
and
are
postage.
required
and
The
messenger
in
following
the
administration
service.
are
types
of
of
services
the
project.
and
Such
charges
services
classified
may
under
be
provided
this
category.
by
some
PUBLIC
UTILITY
SERVICE
PRINTING
REPAIRS
INSURANCE
RENTALS:
AND
AND
For
MAINTENANCE
example,
BINDING
buildings,
and
equipment
and
machinery.
MISCELLANEOUS:
For
example,
tuition
and
other
training
fees,
dues,
subscriptions
and
memberships,
and
taxes.
ITEMIZED
LISTING
POSTAGE)
UNIT
UNIT
COST
ITEM
TOTAL
Copier
(WORD
OR
WORDS
DESCRIBING
THE
COST
ITEM,
I.E
,
$100
Equipment
Revolving
Rental
(ER&R)
Vehicle
Lease
$200
Cell
Phone
12
$60
$720
Case
Load
Pro
software
rental
12
40
$480
CATEGORY
TOTAL
$1,500
DSHS 05-180C (REV. 05/2018)
Page 4
JDAI GRANT APPLICATION
AGENCY NAME
Mason County Juvenile Court
PROJECT TITLE
IDAI
DATE
06/07/2018
10. BUDGET DETAILS: CATEGORY D. CAPITAL OUTLAY/EQUIPMENT
This category is for nonexpendable outlays which result in the acquisition of, rights to, or additions to fixed assets, other than structures. The following
are some of the types of charges under this category. NOTE Exclude small tools.
MACHINERY AND EQUIPMENT: For example, communications equipment (typewriter, microcomputer), janitorial; laboratory, office furniture and
equipment, heavy duty work equipment, and other machinery and equipment.
ITEMIZED LISTING (DESCRIBE THE COST ITEM)
Office furniture and equipment
UNIT
UNIT COST
ITEM TOTAL
$500
10. BUDGET DETAILS: CATEGORY E. TRAVEL
CATEGORY TOTAL
$500
Travel costs are for domestic travel. Contractors may follow their own established rate for staff travel as long as the rate does not exceed the allowable
state rate.
The allowable state rate for mileage will be used. Airfare should be the lowest coach fare.
ITEMIZED LISTING
2 staff to National Conference
1 staff to Fall Coordinator Conference
Travel to 4 statewide quarterly JDAI meetings
UNIT
UNIT COST
ITEM TOTAL
$2,000
$1,000
$200
CATEGORY TOTAL
$3200
DSHS 05-180C (REV. 05/2018) Page 5
FDAI GRANT APPLICATION
AGENCY
Mason
PROJECT
JDAI
NAME
County
TITLE
Juvenile
Court
DATE
06/07/2018
10.
BUDGET
DETAILS:
CATEGORY
F.
CONTRACTUAL
SERVICES
The
EVALUATION/RESEARCH
LEGAL
ACCOUNTING
MEDICAL
AUDITING
SOCIAL
following
SERVICES
AND
types
HEALTH
of
personal
SERVICES
services
may
be
contracted:•
UNIT
UNIT
COST
ITEM
TOTAL
ITEMIZED
LISTING
Interpreter/Translation
services
16
$50
$800
CATEGORY
TOTAL
$800
10.
BUDGET
DETAILS:
CATEGORY
G. INDIRECT
CHARGES
Indirect
this
project
costs
(e.g.,
may
maintaining
not
exceed
physical
10%
of
the
plan,
total
depreciation,
direct
charges.
receptionist,
Indirect
agency
costs
include
administration
costs
of
operating
salaries,
etc.)
the
agency
which
are
not
directly
attributed
to
UNIT
UNIT
COST
ITEM
TOTAL
ITEMIZED
LISTING
(DESCRIBE
THE
COST
ITEM)
N/A
CATEGORY
TOTAL
N/A
DSHS 05-180C (REV. 05/2018)
Page 6
JDAI GRANT APPLICATION
AGENCY NAME
Mason County Juvenile Court
DATE
06/07/2018
PROJECT TITLE
TDAI
11. STATEMENT OF WORK AND IMPLEMENTATION PLAN
The contractor agrees to perform the following minimum statement of work.
1. Each jurisdiction will have a JDAI Coordinator to participate in monthly Coordinator calls with the State Coordinator.
2. Submit the AECF-JDAI Quarterly Report and annual Results Report, no later than 30 days after the end of each quarter to include:
® Detention Population Report
® Alternative Programs Report
® Detention Referrals Screened Report
a Detention Risk Assessment Instrument Override Report
3. Attend JDAI Quarterly Meetings, State and National JDAI Conferences (as held/applicable)
4. Conduct regular Stakeholder or Steering Committee meetings each year.
5. Conduct a Detention Self -Inspection as identified by the Local and State JDAI Coordinator or as directed by local management.
6. Submit quarterly progress and financial reports to the Office of Juvenile Justice on reporting forms provided by OJJ.
7. Submit a Racial and Ethnic Disparities Reduction Plan to include local data identifyingthe target population, objectives regarding specific changes
to policy and practice with identified outcomes and any technical assistance needed in order to implement proposed objectives. A Racial and
Ethnic Disparities Reduction Plan template will be provided for sites to use at their discretion.
Attach the County JDAI Implementation Plan to include a minimum of three (3) goals for the contract period July 1, 2018 through June 30, 2019. It is
expected that implementation plans will include objectives, strategies, and tasks targeted at achieving the identified goals as well as the timeframe and
responsible party for completion of the tasks. Please also identify which of the eight (8) Core Strategies is being addressed within each goal. An
Implementation Plan Template will be provided for sites to use at their discretion.
Attached
DSHS 05-180C (REV. 05/2018) Page 7
Racial and Ethnic Disparities Reduction Plan
Fiscal Year: 2O18-2019
County: Mason
Total Admissions to Detention
2015
2016
2017
American
Indian
or
Alaska
Native
13
29
7
Asian
0
3
4
Black
or
African
American
3
6
2
Hispanic
18
21
6
White
137
97
61
0
Unknown/Other
0
0
Total
171
157
80
Population Totals for Ages 10 017 Years
2015
2016
2017
American
Indian
or
Alaska
Native
265
302
Asian
115
125
Black
or
African
American
92
114
Hispanic
668
852
White
3539
4086
0
Unknown/Other
0
5479
Total
4575
Rates of Admission
2015
2016
2017
American
Indian
or
Alaska
Native
49.05
96.20
23.17
Asian
0
24
32
Black
or
African
American
32.60
52.63
17.54
Hispanic
26.94
24.64
7.04
White
38.71
22.27
14.68
Unknown/Other
0
0
0
Total
Top emographic Group(s) to Focus Efforts Towards: Native American and Black or
African American.
Top Offense Reasons Resulting in Detention for Identified Group(s)
2015
2016
2017
Ex:
Native
American
PV:
DV
Runaway
Assaults
(23)
(55)
DV
PV:
Assaults
Truancy
(43)
(22)
DV
PV:
Assaults
Truancy
(35)
(32)
Black
American
or
African
Court
FTA
Warrant
Civil
Ordered
(1)
(1)
(1)
New
FTA
Warrant
Charge
(2)
(2)
Probation
Violation:
(2)
NFTA
(4)
Native
American
FTA
Warrant
(5)
Probation
FTA
Warrant
Violation
(5)
(15)
Probation
Court
New
NFTA
Charge
Ordered
Violation
(1)
(2)
(3)
(1)
NFTA
(5)
NFTA
(4)
New
Charge
(7)
List Policies that Govern Detention Admission for Top Offense Reasons
Lack of sanction grid and current warrant system.
Racial Impact Assessments to be conducted on all identified policies by
November ft, 2018.
Amended Racial and Ethnic Disparities Reduction Plans due by January rt, 2019
are to include:
• Steps to make policy and practice changes in response to completed
Racial Impact Assessments
• Deadlines identified for when changes are to be fully implemented
• Resource or Technical Assistance needs to be identified
MASON COUNTY IMPLEMENTATION PLAN
2018-2019 Grant Cycle
Creation and implementation of Sanction Grid
•.
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