HomeMy WebLinkAboutCity of SheltonINTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES
This interlocal agreement is made and entered into by and between Mason County ("County"), a
political subdivision of the State of Washington, and the City of Shelton ("City"), a Washington
municipal corporation.
RECITALS
WHEREAS, Chapters 39.34 and 70.48 of the Revised Code of Washington authorize the
County and the City to enter into a contract for jail services that specifies the responsibilities of
each party; and
WHEREAS, the City wishes to designate the County's jail as a place of confinement for
the incarceration of one or more inmates lawfully committed to the City's custody; and
WHEREAS, the County is amenable to accepting and keeping inmates received from the
City in the County's custody at its jail for a rate of compensation mutually agreed to herein; and
WHEREAS, the County and City have considered the anticipated costs of incarceration
services and potential revenues to fund such services and determined it is in each of their best
interests to enter into this Agreement as authorized and provided for by RCW 39.34.080, RCW
39.34.180, Chapter 70.48 RCW, and other Washington laws.
NOW, THEREFORE, for and in consideration of the mutual covenants, conditions, and
promises contained herein, the parties agree as follows:
1. PURPOSE
It is the purpose and intent of this Agreement that the County, through the Mason County
Sheriffs Office Corrections Division ("Sheriff's Office"), and the City, through its Police
Department or City Administrator, shall cooperate for the care and custody of male and female
jail prisoners pursuant to the authority of Chapters 3 9.3 4 and 70.48 RCW. This Agreement
provides for the use by the City of the County's jail facilities and services at the County's jail
located at the 411 North 4th Street, Shelton, Washington 98584 ("Jail").
2. CONTROL OF JAIL
The City acknowledges the County's statutory responsibility for, ownership of, and operational
control over the Jail. The County shall administer, manage, maintain, and operate its facilities
consistent with all applicable federal, state, and local laws, policies, procedures, rules, and
regulations. The City hereby consents and agrees that inmates committed to the Jail by the City
are subject to all rules and regulations applicable to County inmates incarcerated therein,
including but not limited to all terms and conditions of this Agreement. It is further understood
by the parties that the County shall be solely responsible for operational decisions regarding the
appropriate level of security, inmate management, and housing of all inmates. The Sheriff will
reasonably consult with the City's Police Chief regarding issues concerning City Inmates, as
defined in Section 4.
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3. AVAILABILITY OF JAIL FACILITIES AND SERVICES PROVIDED
(a) At the request of the City and subject to the capacity provisions below, the County will
accept and keep inmates and provide inmate services for gross misdemeanor or
misdemeanor cases initiated by the City and felony cases referred to the County for those
offenses alleged to have been committed by adults within the City. The County
guarantees that a particular number of innate beds, as specified in Appendix A, shall be
available at the Jail for City Inmates each day, except as otherwise provided herein. In the
event that the guaranteed number of beds is not available for the City's use, the City will
not be billed the full amount of the guaranteed bed rate as specified in Appendix A but
will instead be billed only for those beds at the Jail that are actively being used by City
Inmates. Upon transfer of custody to the County as provided in Section 8, the County
shall be responsible for confining, supervising, disciplining, and controlling the inmate
and for administering the inmate's sentence pursuant to the order of the committing court.
(b) Daily Report on Innates. Each day, at the beginning of the Jail's first shift but no later
than 10 a.m., the County shall provide the City with a report documenting, at minimum,
the names of the City Inmates currently held in the Jail, the names of the City Innates
currently held in other facilities on behalf of the County, all active case numbers assigned
to that inmate, referencing the reason for custody. The report shall be provided online or,
if unavailable online, by fax to the Jail's Contract Administrator.
(c) Capacity. The County will no longer accept City Inmates in the event that the Jail is
declared at or near capacity by court order or in the event that the County, in its sole
discretion, determines the Jail's inmate population is at capacity or so near capacity that
there is a risk that the reasonable operational capacity limits of the Jail might be reached
or exceeded if the County does not begin to refuse or request removal of inmates.
Wherever possible, the County will provide a minimum of thirty (30) days' notice of
possible reductions in capacity unless specific circumstances require more immediate
action.
i. Removal of Inmates from County custody. In the event that the County must request
removal of inmates based upon capacity, the County shall confer with the City to
determine which City Inmate(s) shall be removed. If the Jail has sufficient capacity
for any City Inmate(s) to remain in the Jail, the City shall have the discretion to
determine which City Inmates will remain in the Jail.
(d) Alternative Housing. The County shall house City Inmates at the Jail, except as otherwise
expressly provided by this Agreement. The County is permitted to relocate City Inmates
to another jurisdiction's jail facility only (a) if the Jail does not have capacity, as
described above; (b) in the event of a catastrophe, as described in Section 10; or (c) with
the City's written perrnission. However, the County is not per-rnitted to relocate an inmate
when the order of the committing court requires that the innate be incarcerated at the
Jail, except in the event of a catastrophe.
i. Costs. If City Inmates are relocated by the County to another jurisdiction's jail
facility under this Agreement, the City will continue to pay applicable bed rate
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costs to the County and the County will be responsible for all costs associated
with housing those City Inmates at the other facility, including the costs of
transporting those City Inmates to and from the other facility, except that
expenses for non -routine health care shall be billed to and paid by the City as
provided in Section 6(d).
11. Notice. In the event that the County intends to relocate a City Inmate to another
jurisdiction's jail facility, the County must notify the City at least twenty-four
(24) hours prior to relocation, providing the City with the option to resume
custody of the City Inmate or to make its own arrangements with another
jurisdiction rather than have the inmate relocated by the County.
iii. Selection. In the event that the County intends to transport some but not all City
Inmates to be incarcerated in another jurisdiction's jail facility, the City shall have
the discretion to determine which City Inmates will remain in the Jail.
iv. Female Inmates. The City recognizes that the County does not currently house
female inmates. Therefore, the County need not notify the City that the County
intends to relocate a female City Inmate to another jurisdiction's jail facility.
However, if the County houses female inmates in the Jail, then Sections 3(d)(ii)
and 3(d)(iii) shall apply equally to male and female City Inmates.
(e) Release or Transfer. The County will not release a City Imnate or transfer custody of a
City Inmate to an agency other than back to the City, except as authorized by this
Agreement.
i. City Inmates may be released from the Jail for the following reasons:
1. Request by City. The County shall release or transfer a City Inmate upon the
County's receipt of a written request by the City. When requesting a custody
transfer, the City may request return of a City Inmate in order for the City to
resume custody or may request transfer of a City Inmate to the custody of
another jurisdiction. Any necessary transport shall be by the City or another
jurisdiction or by the County with expenses to be paid as provided in Section
7.
2. Court Order. The County shall release or transfer a City Inmate upon the
County's receipt of an order directing the inmates release or transfer when the
order is issued by a court having jurisdiction over a City Inmate. Any
necessary transport will be according to the terms expressed in the court order
or will be by the City or the County, with expenses to be paid as provided in
Section 7. If the City's municipal court judge orders that a City Inmate's
sentence is to be carried out in another facility or jurisdiction, the order shall
be honored by the County to the extent possible, although the County may
take into consideration whether another jurisdiction has charges outstanding
against the inmate.
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(0
(g)
3. Permission froni City. The County may release or transfer a City Inmate if the
County obtains the City's written permission, with necessary transportation
expenses to be paid by the County.
11. In the event that the County releases a City Inmate without written authorization
from a court of competent jurisdiction or from the City, the City will not be
responsible for paying any further booking fees for the individual on any arrest
warrant, detainer, probable cause affidavit, citation, other charging document, or
judgment and sentence existing at the time of the unauthorized release.
Standards. The County shall provide inmate services to City Inmates in the same manner
and to the salve extent as the County furnishes for the confinement of its own gross
misdemeanor or misdemeanor offenders.
Video In -Custody Hearings. The County shall continue to make available the Jail's
facility space, equipment, and security personnel in order to facilitate in -custody video
hearings by the Shelton Municipal Court for City Inmates incarcerated at the Jail. By no
later than July 1, 2017, a City Inmate's attorney or City staff shall be present at the Jail to
facilitate the administrative court functions of each hearing, unless otherwise agreed to by
the County. The City will continue to provide video equipment for such purposes. The
scheduling of video court services shall be mutually agreed upon by the County and the
City.
4. INMATES DEFINED
(a) "City Inmate" means those inmates charged in the City's municipal court; those inmates
confined and being held by reason of a warrant, order, or judgment issued by the City's
municipal court; those inmates arrested by a City law enforcement officer for a
misdemeanor or gross misdemeanor offense while held prior to charging or to release
without charges; and those inmates who are originally arrested for a felony offense once
they are referred to the City's prosecutor for filing in the City's municipal court as
described below in Section 4(c). "City Inmate" does not include those inmates arrested by
a City law enforcement officer solely based on an outstanding warrant from another
jurisdiction, those inmates arrested by a City law enforcement officer for a felony
offense, or a County Inmate.
(b) "County Inmate" means those inmates arrested by a County law enforcement officer
while held prior to charging or to release without charges; those inmates charged in
Mason County Superior Court or Mason County District Court; and those inmates
confined by reason of a warrant, order, or judgment issued by Mason County Superior
Court or Mason County District Court.
(c)
Determination of Case Status. The Mason County Prosecuting Attorney ("Prosecuting
Attorney") shall have the sole authority to determine which felony arrest cases submitted
by the City shall be charged as felonies and which as gross misdemeanors or
misdemeanors. If the Prosecuting Attorney determines that a case should not be charged
in Mason County Superior Court or Mason County District Court, the case shall be
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referred to the City's prosecutor for possible filing in municipal court with inmate
services charged to the City. Following determination of case status by the Prosecuting
Attorney, the City shall not be responsible, financially or otherwise, for any County
Inmate. If the Prosecuting Attorney determines that a City case originally charged as a
gross misdemeanor- or misdemeanor in municipal court will be charged in Mason County
Superior Court or Mason County District Court, then all inmate services will be charged
to the County.
(d) When a material witnesses is held in the Jail, inmate days arising solely from a material
witness warrant shall be allocated to the party issuing the material witness warrant.
5. COMPENSATION FOR SERVICES
(a) Compensation. The City shall pay the County for bed space and services, including
booking services, at the rates established in Appendix A to this Agreement, which is
incorporated herein by this reference. If the City uses less than the guaranteed inmate bed
days in a calendar year and all guaranteed beds were available, there shall be no reduction
or refund unless otherwise provided in this Agreement. However, in the event that all
guaranteed beds are or were not available for the City's use, for example if the County no
longer accepts City Inmates due to capacity issues or otherwise, the County shall reduce
the amount of the City's guaranteed flat rate payment accordingly, using the equivalent
daily rate for each bed that was unavailable.
(b) Calculating Time. The time period for billing purposes shall be measured starting from
the time the City Inmate is transferred to the custody of the County and ending either
when an innate is released or when the innate is no longer considered a City Inmate.
(c)
Allocation. In the event that an inmate is held on multiple charges or sentences and is not
included in one of the guaranteed beds, the following procedure will apply to determine
charges assessed to the City:
i. Costs for persons incarcerated on a City charge or sentence who is also being held
in custody on the County's or another jurisdiction's charge or sentence shall be
the shared responsibility of all charging or sentencing jurisdictions.
ii. For these shared inmates, the City shall be billed the proportionate percentage
share of the additional bed rate and the non -routine health care expenses for the
shared incarceration period, but such inmates shall not count against the City's
number of guaranteed beds. Furtherrnore, the proportionate percentage share of
costs depends on the number- of jurisdictions that have charged or sentenced the
inmate; for example, if an inmate is incarcerated on both a County sentence and a
City sentence, the additional bed rate and non -routine health care expenses will be
split equally between the County and the City.
iii. The County will provide the City with notice by telephone or email when a shared
inmate's status changes from a shared innate to that of a City Inmate exclusively,
for example when an inmate completes another jurisdiction's sentence but
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continues to be held by the County solely on a City charge or sentence. This
notice will be provided at least two (2) business days prior to the change in status
when practicable and otherwise within a reasonable time.
iv. Nothing in this section prevents the City from releasing or furloughing its hold on
an inmate under its court's jurisdiction. However, if the City voluntarily releases
or furloughs an inmate and then reinitiates the hold on the same booking number
during the same course of incarceration, the City shall pay the administrative
booking fee outlined in Appendix A, except that the City shall not pay the
administrative booking fee for a reinitiated hold if the City released or furloughed
the inmate in order to conform to the cap on the guaranteed number of beds or
because there was insufficient space at the Jail.
(d) Billing and Payment. By the fifteenth (l5th) day of each month, the City shall pay the
monthly equivalent of the flat rate fee identified in Appendix A for the seven (7) inmate
beds guaranteed the prior month. The County shall transmit billings to the City quarterly,
invoicing the City for all services, including the guaranteed flat rate, daily bed rates,
booking fees, and any non -routine health care expenses not billed directly to the City.
Within forty-five (45) days after receipt of a timely billing invoice, the City shall pay the
full amount billed (reduced by the applicable monthly amounts previously paid toward
the guaranteed flat rate) or withhold a portion thereof and provide the County written
notice specifying the total amount withheld and the ground(s) for withholding such
amount, together with payment of the remainder of the amount billed (if any amount
remains). If the County does not provide timely billings and instead provides more than
one bill during the same month, the City shall have additional time to respond, namely an
added forty-five (45) days for each late billing; for example, if the County transmits two
. (2) bills during the same month, the City shall have ninety (90) days from the latest dated
bill to respond to both bills. Account balances overdue thirty (30) days or more will be
subject to a service charge of 1% per month (12% per annum). Should collection become
necessary, the City will pay all collection costs associated with late payments.
Withholding of any amount billed shall constitute a dispute, which shall be resolved in
accordance with Section 19.
i. Charges for services rendered shall be made as they accrue each quarter and shall
be substantiated with documentation. In conjunction with each quarterly invoice,
the County agrees to provide the City with quarterly reports providing a tally of
the total inmate days used for the quarter and documenting the names of all City
Inmates held in the Jail that quarter, the names of all City Inmates held in other
facilities on behalf of the County that quarter, the number of inmate days
attributed to each City Inmate, and all active case numbers assigned to each City
Innate, referencing the reason for custody.
6. HEALTH CARE AND ASSOCIATED COSTS
(a) Health Care Services. Inmates shall receive medical, mental health, and dental treatment
when medically necessary to safeguard their health while in custody as required by law.
Upon transfer of custody of a City Inmate to the County, the County will provide or
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arrange for the City Inmate to receive necessary medical, mental health, and dental
services in accordance with applicable law and Jail standards.
(b) Inmates' Ability to Pay. As required by RCW 70.48.130(4), the County, as part of the
screening process upon booking or preparation of a City Inmate into the Jail, shall
identify general information concerning the inmate's ability to pay for health care,
including insurance or other medical benefits or resources to which an inmate is eligible
or entitled. The inmate shall be evaluated for Medicaid (or its equivalent) eligibility and,
if deemed potentially eligible, enrolled in the program. This information shall be made
available to the City and to any provider of health care services, among others. Nothing
in this Agreement prohibits or otherwise restricts the City from conducting its own
evaluation of a City Inmate's ability to pay for health care, including but not limited to
Medicaid eligibility, or from enrolling City Inmates in appropriate programs.
(c)
Cost of Routine Health Care. As between the City and the County, the County shall be
responsible for the costs of providing City Inmates with routine health care. Such health
care will include those health care services routinely delivered within the facility at
normal cost by County staff, contracted practitioners, or nursing staff.
(d) Cost of Non -Routine Health Care. As between the City and the County, the City shall be
responsible for the costs of providing City Inmates, and inmates confined as part of the
guaranteed daily 7 beds, with emergency, exceptional, or non -routine necessary health
care. Non -routine necessary health care shall include practitioner -ordered health care or
medical services delivered to City Inmates outside of the facility, specialized care
provided by non -contract health care providers in or out of the facility, emergency
treatment, including EMS and the local hospital emergency department, and related
emergency or specialized medical transportation costs. However, the County shall be
responsible for the payment of non -routine health care costs when City Inmates are
assaulted while in the County's custody, unless a City Inmate instigates the action where
he or she is injured, or when those costs are incurred as a result of conditions in the Jail.
Notice. Except in situations deemed an emergency by the County, the County
shall notify the City prior to a City Inmate receiving medical, mental health, or
dental services from an outside provider or institution, and upon request will work
with the City to investigate the possibility of release from custody. In emergency
situations, the County shall notify the City, as soon as reasonably possible, when
the County becomes aware that a City Inrriate is in need of emergency care.
11. Change in Custody. When health care or medical services are delivered to a City
Innate outside of the facility, the County shall be responsible for the first four (4)
hours of off -site custody. Following notice from the County, the City shall assume
custody of the inmate at the start of the 5th hour.
111. Billing. The City shall be billed directly by the medical care provider(s) or
institution(s) for all non -routine health care costs. However, if a circumstance
arises where direct billing is prohibited by law or otherwise not possible, then
those non -routine health care costs will be billed in the same manner and subject
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to the same requirements and rights as quarterly invoices for inmate housing
provided in Section 5(g). When the County receives invoices from third -party
medical institutions or offsite providers for services provided to any City Inmates,
the County shall send those invoices to the City as they are received by the
County, including invoices received for non -routine health care expenses incurred
for a shared inmate as described in Section 5(c).
(e) Felony Offenders and Allocation. The City is obligated to pay for non -routine health care
costs, as described above. In addition, the City shall be responsible for non -routine
healthcare costs for inmates arrested and incarcerated by a City law enforcement officer
on a felony offense, until that charge is filed in Superior Court. Health care costs for
persons held under charges or sentences from multiple jurisdictions including the City
shall be allocated as provided in Section 5(c).
(f) Cost Reduction Efforts. The County agrees to utilize existing agreements with medical
practitioners and organizations to mitigate medical costs, to make its best efforts to
negotiate additional favorable agreements, and to seek out all eligible third -party
reimbursement for medical costs (including health or auto insurance, DSHS/Medicaid,
and/or the State of Washington), in the same manner and to the same extent as the
County does for offenders held on its own charges. Specifically regarding prescription
medication, the County agrees to use the DOC Formulary, whenever possible, when it or
its agents prescribes medication to City Inmates.
7. TRANSPORTATION OF CITY INMATES
(a) In -Person Court Appearances. The City will provide transportation for City Inmates to
and from the Mason County Jail for all in -person Municipal Court appearances on City
charges. Consistent with Section 7(b), if the County is housing a City Inmate in an off -
site location, the County will transport the inmate to the Mason County Jail pending pick-
up by the City. The City will notify the County no later than 2 p.m. the day before a City
Inmate has a scheduled court appearance, unless the City Inmate was incarcerated after 2
p.m. and is required to appear in court by the close of business the next day.
(b) Alternative Housing. The County is responsible for transporting City Inmates to and from
any alternative housing facilities the County uses to place City Inmates pursuant to
Section 3(d). The City will not reimburse the County for any costs associated with such
transportation. However, in the event that a City Inmate needs to be transported for an in -
person court appearance and the City did not provide timely notice, the City will be
responsible for the costs of transportation. If the County fails to timely transport a City
Inmate from any alternative housing facilities, the County will reimburse the City for any
staffing and fuel costs incurred in transporting the City Inmate.
(c)
Additional Transports. For additional transportation by the County required by court
order or made at the City's request, the City shall reimburse the County for staffing and
fuel costs associated with the City Inmate's transport. Such transports shall be approved
by the City prior to the transport, and the County may agree to permit the City to provide
partial staffing for the transport in order to reduce costs. In the event that the City
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requests release of a City Inmate to either the City or another jurisdiction, the inmate will
be transported by the City or another jurisdiction or by the County at City expense,
except that the County shall be responsible for first returning the inmate to the Jail if the
inmate is being held in an alternative housing facility pursuant to Section 3(d).
8. TRANSFER OF CUSTODY FROM THE CITY TO THE COUNTY
(a) Arrest Warrant or Citation. City law enforcement officers placing an arrested person in
the custody of the County shall, in every instance, furnish an arrest warrant, probable
cause affidavit, citation, or other charging document to the County's receiving officer on
duty.
(b) Commencement of Custody by County. A City Inmate shall be deemed transferred to the
custody of the County when Corrections Officers from the Sheriff's Office take physical
control of the inmate and accept lawful charging documents.
(c) Right to Refuse an Inmate. The County shall have the right to refuse custody of a City
Inmate under any one of the following circumstances:
Lack of Appropriate Records. The County may refuse custody of an inmate until
the City has delivered copies of any records pertaining to the inmate's
incarceration by the City. If a City Inmate has received or refused medical, mental
health, or dental treatment from the City before confinement in the Jail, the City
shall provide to the County written verification of any authorization of or refusal
to authorize care or treatment for such inmate. If the County requests additional
information regarding records, the parties shall mutually cooperate to obtain such
information. In the absence of documentation and information satisfactory to the
County, the receiving officer may refuse to accept custody of the City Inmate.
ii. Pending Medical Needs. The County shall have the right to refuse to accept any
City Inmate who, at the time of presentation at the Jail for initial confinement,
appears in need of medical, psychiatric, or dental attention, until the City has
provided necessary medical, mental health, or dental treatment to the inmate.
(d) Inmate Property. A City Inmate's property shall be limited to the amount that can be
stored in a locker. City law enforcement officers delivering a City Inmate to the County's
custody shall be responsible for ensuring property allowed to be transported with the
inmate is properly packaged.
9. INMATE RIGHTS AND PROGRAMS
(a) Early Release Credit and Discipline. City Inmates confined under this Agreement shall
earn early release credits under the policies and rules prescribed by the County and state
law for all inmates at the Jail. The County shall maintain and manage City Inmate
disciplinary issues and will administer sanctions as per facility rules. No discipline
prohibited by federal or state law will be permitted. The disciplinary policies and rules of
the Jail will apply equally to inmates confined pursuant to this Agreement and to those
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otherwise confined. If the County finds removal of earned early release credits is
appropriate, the County will provide the City with hearing results and remove earned
early release credits.
(b) Programs. The County shall provide City Inmates with access to all educational,
recreational, and social service programs offered at the Jail under the terms and
conditions applicable to all other inmates in the Jail.
10. UNUSUAL CIRCUMSTANCES
In the event of one of the following circumstances, the City's Police Chief or an on -duty Shelton
Police Department Supervisor shall be promptly notified by telephone with a follow-up
notification in writing.
(a) Escape. In the event of a City Inmate's escape from the County's custody, the County
will have the primary authority to direct the investigation and to pursue the inmate within
its jurisdiction. Costs related to the investigation and pursuit within its jurisdiction will be
the responsibility of the County. The County will not be required to pursue and return an
escaped City Inmate from outside the County, except if the County relocates an inmate to
another jurisdiction's facility outside of the County, then the County must ensure the
other jurisdiction investigates and pursues the escaped inmate.
(b) Death. In the event of a City Inmate's death in the Jail, the Sheriff's Office and the
Mason County Coroner will investigate the circumstances. In the event of a City Inmate's
death in another jurisdiction's facility following relocation by the County, the County
must ensure the other jurisdiction investigates the circumstances. The City may, if it
wishes, join in the investigation and receive copies of all records and documents in
connection with the investigation. The County shall, subject to the authority of the Mason
County Coroner, follow the written instructions of the City regarding the disposition of
the body. Such written instructions shall be provided within three (3) working days of the
City's receipt of the notice of death. The City shall be responsible for expenses related to
necessary preparation of the body and transport charges. With written consent from the
City, the County may arrange burial and matters related or incidental thereto, and the City
shall pay such expenses. This paragraph deals with relations between the parties of this
Agreement and is not intended to relieve any relative or other person from responsibility
for the disposition of the deceased or associated expenses.
(c) Catastrophe. In the event of any catastrophic condition presenting, in the sole discretion
of the County, an imminent danger to the safety of the inmate(s), the County shall
exercise all reasonable care for the safekeeping and custody of such inmates(s) and shall
notify the City of the whereabouts of City Irunates in the event relocation was required.
11. CITY ACCESS TO FACILITY AND INMATES
(a) Access to Facility. City personnel shall have the right to inspect, at mutually agreeable
times, the Jail in order to confirm the Jail maintains standards acceptable to the City and
City Inmates are treated appropriately.
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(b) Access to Inmates. City personnel, including law enforcement officers, prosecutors, and
others, and criminal defense attorneys shall have the right to interview inmates at
reasonable times within the Jail, subject only to necessary security rules. City personnel
and criminal defense attorneys shall be afforded use of Jail interview rooms in equal
priority with any other department, including the County.
12. RECORD KEEPING
(a) Type and Form of Records. The County agrees to maintain a system of record keeping
relative to the booking and confinement of each City Inmate consistent with the record
keeping by the County for all other inmates and in accordance with all statutory
requirements. The County shall keep records of all medical, mental health, or dental
services it or its agents provides to an inmate. Upon resumption of custody by the City,
and in accordance with applicable law, the City shall receive a copy of a City Inmate's
medical, mental health, or dental records held by the County or the contract medical
provider for the County.
(b) City Access to Records. The County shall make copies of records available to the City
within five (5) days of the City's request or as otherwise agreed. In the event that a
release of records is expressly prohibited by applicable law concerning the confidentiality
of medical records (including the federal Health Insurance Portability and Accountability
Act, "HIPAA"), the County agrees that it will enter into a business associate agreement
under the HIPAA as necessary to implement the intent of this Agreement.
13. INDEMNIFICATION
(a) Indemnification of City. The County shall indemnify and hold harmless the City, its
officers, agents, and employees from and against all claims, actions, suits, liability,
losses, costs, expenses, and damages of any nature whatsoever, including but not limited
to costs and reasonable attorney's fees, by reason of or arising out of any intentional or
negligent act or omission of the County, its officers, agents, or employees.
(b) Indemnification of County. The City shall indemnify and hold harmless the County, its
officers, agents, and employees from and against all claims, actions, suits, liability,
losses, costs, expenses, and damages of any nature whatsoever, including but not limited
to costs and reasonable attorney's fees, by reason of or arising out of any intentional or -
negligent act or omission of the City, its officers, agents, or employees.
(c) Joint Liability. To the extent that any claims, damages, losses, and expenses are caused
by the concurrent negligence or intentional acts of either of the parties, its officers,
agents, or employees, the other party's indemnification obligation hereunder shall be
limited to that party's proportionate share of liability as deterrnined by a court of
competent jurisdiction or as agreed to by the parties to this Agreement.
14. LEGAL STATUS
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(a) No Separate Legal Entity. This Agreement is executed in accordance with the authority
of Chapter 39.34 RCW. It is not the intention of the parties to create a new or separate
legal entity by this Agreement. This Agreement does not establish or create a joint
venture or partnership between the parties, and no party shall be responsible for the
liabilities and debts of the other party.
(b) Independent Contractor. In providing services to the City under this Agreement, the
County is an independent contractor and County officers, agents, and employees are not
employees of the City for any purpose, including responsibility for any federal or state
tax, industrial insurance, or Social Security liability. No provision of services under this
Agreement shall give rise to any claim of career service or civil service right that may
accrue to a City employee under any applicable law, rule, or regulation.
15. INSURANCE
(a) Insurance Requirement. Each party shall obtain and maintain liability coverage in
minimum liability limits of Two Million Dollars ($2,000,000) per occurrence and Three
Million Dollars ($3,000,000) in the aggregate for its conduct creating liability exposures
related to confinement of inmates, including general liability, errors and omissions, auto
liability, and police professional liability. The insurance policy or policies shall provide
coverage for those events that occur during the term of the policy, despite when the claim
is made.
(b) Certificate of Insurance/Proof of Coverage. Each party to this Agreement agrees to
provide the other with evidence of insurance coverage in the form of a certificate or its
equivalent from a solvent insurance provider confirming coverage from a solvent
insurance pool that is sufficient to address the insurance obligations set forth above.
16. EFFECTIVE DATE AND DURATION
(a) Effective Date. This Agreement shall be effective when both parties have duly executed
this Agreement. Prior to its entry into force, this Agreement must be filed with the Mason
County Auditor or, alternatively, listed by subject on the County's or the City's website
or other electronically retrievable public source. Once this Agreement becomes effective,
it shall replace and supersede any and all previous agreements between the parties
regarding use of the Jail.
(b) Duration. This Agreement shall continue through December- 31, 2018, unless terminated
earlier in accordance with the provisions of this Agreement. At the end of the term, if
neither party gives notice of termination, this Agreement shall automatically renew in one
(1) year increments from January 1 through December 31. Nothing in this Agreement
shall be construed to make it necessary for the City to continuously house inmates with
the County.
Page 12 of 16
17. TERMINATION
(a) Notice. Termination of this Agreement by either party may be accomplished on ninety
(90) days' written notice to the other party and to the Washington State Office of
Financial Management as required by RCW 70.48.090 stating the grounds for said
termination and specifying plans for accommodating the affected prisoners.
(b) Termination by County. In the event of a notice of termination from the County, it shall
be the County's obligation to transport the City Inmates at its own expense, on the
effective date of such termination. Until such removal, the parties shall retain all rights
hereunder, notwithstanding such termination, until all City Inmates are removed or
released from the County's custody.
(c) Termination by City. In the event of a notice of termination from the City, it shall be the
City's obligation to transport the City Inmates at its own expense, on or before the
effective date of such termination. Until such removal, the City shall pay the daily rate
compensation and costs set forth herein related to inmate housing and services, plus an
additional five dollars ($5.00) per inmate for every 24-hour period or part thereof that a
City Inmate remains in the Jail; and the parties shall retain all rights hereunder,
notwithstanding such termination, until all City Inmates are removed from the Jail.
(d) Effect on Guaranteed Flat Rate Payments. Effective upon termination, the City shall no
longer be responsible for paying any subsequent monthly installments of the guaranteed
flat rate remaining in the year. For example, notice provided on July 1 to terminate as of
October 1 would mean that the City has zero (0) beds reserved beginning October 1 and
is, therefore, relieved from making any flat rate payment for any bed days in October,
November, or December.
18. SEVERABILITY, SURVIVAL, AND NON -WAIVER
(a) Severability. In the event any term or condition of this Agreement or application thereof
to any person or circumstances is held invalid by a court of competent jurisdiction, such
invalidity shall not affect other terrns, conditions, or applications of this Agreement
which can be given effect without the invalid term, condition or application. To this
extent and purpose the terms and conditions of this Agreement are declared severable.
(b) Survival. The provisions of Sections 13, 18, 19, and 20 shall survive the termination of
this Agreement.
(c) Non -Waiver. No waiver of any right under this Agreement shall be effective unless made
in writing by an authorized representative of the party to be bound thereby. Failure to
insist upon full performance on any occasion shall not constitute consent to or waiver of
any continuation of nonperformance or any later nonperformance; nor does payment of a
billing or continued performance after- notice of a deficiency in performance constitute
acquiescence thereto.
Page 13 of 16
19. GOVERNING LAW, DISPUTE RESOLUTION, AND VENUE
(a) Governing Law. The parties hereto agree that, except where expressly provided
otherwise, the laws and administrative rules and regulations of the State of Washington
shall govern in matters relating to this Agreement and an inmate's confinement under this
Agreement.
(b) Dispute Resolution. Either party may notify the other in writing of a dispute involving the
interpretation or execution of the Agreement. Within thirty (30) days of this notice, the
parties shall meet to resolve the dispute. If the dispute is not resolved, then at the request
of either party, it shall be referred to non -binding mediation. The mediator will be
selected in the following manner: The City shall propose a mediator and the County shall
propose a mediator; in the event the mediators are not the same person, the two proposed
mediators shall select a third mediator who shall mediate the dispute. Alternatively, the
parties may agree to select a mediator through a mediation service mutually acceptable to
both parties. The parties shall share equally in the costs charged by the mediator(s) or
mediation service. If mediation is not successful in resolving the dispute, either party may
seek court action.
(c)
Waiver of Arbitration Rights. Both parties acknowledge and agree that they are familiar
with the provisions of RCW 39.34.180(3) and that of their own free will they hereby
expressly waive any and all right to arbitrate the level of compensation for incarceration
services charged under this Agreement, or any renewal thereof, that either party may
possess under RCW 39.34.180(3). Instead, such issues shall be resolved as disputes in
accordance with Section 19(b). The parties further agree that such level of compensation
and all other issues related to the purpose of this Agreement will only be as agreed to
• herein or as otherwise agreed to in a writing executed by the parties or ordered by a court
of competent jurisdiction.
(d) Venue. The parties agree that any action relating to this agreement shall be instituted in
accordance with RCW 36.01.050 and Chapter 4.12 RCW.
20. NO THIRD -PARTY BENEFICIARIES
This Agreement is not intended to benefit any person, entity, or municipality not a party to this
Agreement, and no other person, entity, or municipality shall be entitled to be treated as a
beneficiary of this Agreement. This Agreement is not intended to nor does it create any third -
party beneficiary or other rights in any third person or party.
21. NON-DISCRIMINATION POLICY
The County and the City agree not to discriminate in the performance of this Agreement because
of race; color; national origin; sex; sexual orientation; age; religion; creed; marital status;
disabled or Vietnam -era veteran status; the presence of any physical, mental, sensory handicap;
or any other status protected by law.
Page 14 of 16
22. MAILING AND CONTACT ADDRESSES
All written notices, reports, and correspondence required or allowed by this Agreement shall be
sent to the following:
County:
City:
Mason County Jail
Attn: Chief Deputy of Corrections
P.O. Box 1037
411 North 4th1 Street
Shelton, Washington 98584
Facsimile: (360) 427-9197
Telephone Number: (360) 427-9670 Ext. 369
City of Shelton
Attn: Court Administrator/Jail Contract Administrator
525 West Cota Street
Shelton, Washington 98584
Telephone Number: (360) 426-9772 Ext. 0
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
DATE:
z18
Kevin S rutty, Commissioner
e_A
Terri J�€reys; ommissioner
er
Randy Neatherlin, Chair
Attest:
Mel. ss D : " ry, Cl rk of the Board
Approved as to Form and Content:
Tim Whftehead, Chief Deputy Prosecuting
Attorney
CITY OF SHELTON, WASHINGTON
DATE:
oh ‘8) 20I�
24_ anx.t
Kevin Dorcy, Commissioner
M 0'04
Kathy McLZ,bwell, Commissioner
Attest:
' Jam'e Ogg, City
Approved as to Form and Content:
Kristin French, City Attorney
Page 15 of 16
Appendix A
Costs and Fees
1. Guaranteed Beds
In return for the County's housing of a guaranteed seven inmate beds per day per year (2555
inmate bed days), the City shall pay the County a flat rate fee of $260,610 per year (the
equivalent of approximately 21,717.50 per month) billed quarterly in the amount of
$65,152.50, which is equivalent to the rate of $102.00 per bed/per day.
2. Additional Beds
In Addition to the seven (7) guaranteed inmate bed per day, the County may agree to house
additional City Inmates on a given day, so long as there are adequate beds available in the
Jail. However, if the City uses more than 2,555 inmate bed days in a given year, the County
will bill each additional inmate bed day at the jail rate of $102.00 per bed/per day.
3. Exceptional Bookings
In the event that there are available beds per this contract, and an arrest is made by a Shelton
Police Officer for an offense that is not a misdemeanor or municipal court warrant, such as:
fresh felony arrest, warrant arrest from any agency or court outside of Shelton Municipal, or
other lawful arrests that are deemed a risk to public safety, the Shelton Police Officer may
book the subject in the Mason County jail using the available bed space. This shall only
apply to two (2) of the seven (7) contracted beds. The arrest and subsequent booking must
have prior approval from the Chief of Police or his designee. All other terms of the Original
IGA shall apply to these "exceptional" bookings.
4. High Needs Inmates
"High needs inmates" means those who require extra staffing to adequately and safely
supervise either because they present a danger to staff or other inmates or because of
significant medical or mental health concerns. Upon an inmate being designated as high
needs, the jail staff shall make notification to Municipal Court. City Inmates classified as
"high needs inmates" shall be counted in the City's guaranteed daily allotment of 7 beds.
These high needs inmates will be billed at an additional daily rate of $23.00 totaling, $125.00
per bed/per, day. The additional daily rate shall be billed on a quarterly basis.
5. Booking Fees
The City agrees to pay the County forty dollars ($40.00) for each administrative booking.
If an offender is being booked on charges from multiple local jurisdictions, the booking fee
will be split evenly between those jurisdictions to the extent possible. The booking fee is
intended to compensate the County for the costs of registering, fingerprinting, photographing,
and initial screening and examining of persons presented for confinement. Administrative
bookings are those which are temporary in nature, where the inmate does not get housed in
general population within the facility, and does not occupy one of the 7 contract beds. The
administrative booking fee shall only apply to administrative bookings as defined herein.
Page 16 of 16