HomeMy WebLinkAboutCGI Communications2016 County Video Program
CGI Communications, Inc.
130 East Main Street, 5th Floor
Rochester, NY 14604
(800) 398-3029 phone
(866) 429-8611 fax
Name: Terri Jeffreys
Title: COMMISSIONER CHAIR
Address: 411 N 5th St
City, State, Zip: Shelton WA 98584
Phone: 360-427-9670 ext. 419
Email: Terrij@co.mason.wa.us
Website: www.co.mason.wa.us
This agreement is between CGI Communications, Inc. ("CGI") and Mason County (the "County") and shall remain in effect from the date it is
signed by both parties until the third anniversary of the date that the completed and approved County Video Program is made available for
viewing via a link on the www.co.mason.wa.us homepage, including any alternate versions of that homepage, for viewer access on different
devices.
During the term of this Agreement, CGI shall:
• Produce video content with subject matter that includes but is not limited to: Welcome, Education, Healthy Living, Homes / Real Estate
• Provide one Community Organizations chapter to promote charities, nonprofits and community development organizations
• Provide script writing and video content consultation
• Have a videographer come to County locations to shoot footage for the videos
• Reserve the right to use still images and photos for video production
• Provide all aspects of video production and editing, from raw footage to final video including professional voiceovers and background music
• Provide a final draft of County Video Program content subject to your approval (up to 3 sets of revisions allowed). CGI's request for approval
of content or revision, including final draft, shall be deemed approved if no response received by us within thirty (30) days of request
• Provide our patented OneClickTM Technology and encode all videos into multiple streaming digital formats to play on all computer systems,
browsers and Internet connection speeds; recognized player formats include WindowsMedia_> and QuickTime—>
• Store and stream all videos on CGI's dedicated server
• Be solely responsible for sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution
• Facilitate viewer access of the County Video Program from County website, including any alternate versions of County's homepage, for
different devices, by providing HTML source code for a graphic link to be prominently displayed on the www.co.mason.wa.us website
homepage as follows "Coming Soon" graphic link designed to coordinate with existing website color theme to be provided within 10 business
days of execution of this agreement. "County Video Program' graphic link to be provided to replace the "Coming Soon" link upon completion
and approval of videos
• Grant to County a license to use CGI's Line of Code to link to and/or stream the videos
• Own copyrights of the master County Video Program
• Assume all costs for the County Video Program
• Honor any request for termination of the agreement upon 30 day notice and only if the County continues to provide the County Video Program
linkage from its homepage for the duration of this agreement
• Represent and warrant that any and all photographs, videos, and other content CGI uses in any video or other production does not infringe on
any third party s copyrighted material, trademark or other intellectual privacy or publicity rights and CGI shall defend and indemnify Mason
County from any such claim or action
• Mason County and CGI will adhere to existing federal requirements as set forth under Section 508 and 504 of the Rehab Act of 1990 and
further defined standards as outlined by the W3C, the %Web Content Accessibility Guidelines" (WCAG), to WCAG 2.0 Level AA. These
standards involve details such as using font size and not just color to differentiate topics, descriptive hyperlinks and transcribed videos.
Transcripts for audio and video features are important design considerations that are needed from CGI for compliance. CGI agrees to
promptly respond to, resolve and remediate any complaint regarding accessibility of its products or services in a timely manner and provide an
updated version to Customer at no cost. Mason County reserves the right to request, from CGI, a timeline by which accessibility standards will
be incorporated into the video programing and CGI shall provide such a timeline within a commercially reasonable duration of time. CGI
further agrees to indemnify and hold harmless Mason County from any claims arising out of its failure to comply with the requirements of this
section. Failure to comply with these requirements shall constitute a material breach of this Agreement and shall be grounds for termination of
this Agreement by Mason County so long as the Video Tour remains available until all sponsor obligations have been fulfilled.
During the term of this Agreement, the County shall:
• Provide a letter of introduction for the program on County's letterhead
• Assist with the content and script for the County Video Program
• Grant CGI the right to use County's name in connection with the preparation, production, and marketing of the Program
• Display the "Coming Soon" graphic Zink prominently on the www.co.mason.wa.us homepage within 10 business days of receipt of HTML
source code
• Display the "County Video Program" Zink prominently on its www.co.mason.wa.us homepage, including any alternate versions of your home
page, for viewer access on different devices for the entire term of this agreement
• Feature business sponsors around the perimeter of video panels
• Allow businesses to purchase various digital media products and services from CGI and its affiliates
• Ensure that this agreement remains valid and in force until the agreed upon expiration date, regardless of change in administration
• Grant full and exclusive streaming video rights for CGI and its subsidiaries, affiliates, successors and assigns to stream all video content
produced by CGI for the County Video Program only
• Represent and warrant that any and all photographs, videos, and other content it submits to us for use in any video or other production does
not infringe on any third party's copyrighted material, trademark or other intellectual privacy or publicity County rights and shall defend and
indemnify us from any such claim or action
This Agreement constitutes the entire agreement of the parties and supersedes any and all prior communications, understandings and agreements, whether
oral or written. No modification or claimed waiver of any provision shall be valid except by written amendment signed by the parties herein. County
warrants that it is a tax exempt entity. The undersigned, have read and understand the above information and have full authority to sign this
agreement.
Mason County, WA CGI Communications, Inc.
Signature:
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Title:
Date:
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Name (printed): Nicole Rongo
,Title: Vice President of Marketing and Acquisitions
61` Nev.,April 12, 2016