HomeMy WebLinkAboutDepartment of Emergency Management & Public Healthutualree ent o onsieration
Mason County Division of Emergency Management (DEM) and Department of Public
Works has developed an agreement that allows the inter -departmental use of services
and resources to provide a cost effective method of doing business.
This agreement is to memorialize the mutual consideration and benefit that DEM and
Public Works shares to the benefit of each other, the citizens and residents of Mason
County and, specifically, the Public Works roads and utilities services.
It is long recognized in FEMA and all other federal and state organization charged with
Emergency and Disaster preparation and management activities that Public Works is
very uniquely situated and has a very unique role in emergency management.
This is particularly true in Mason County which is hugely dependent upon our road and
utilities network and our natural resources In acknowledging this, it is also necessary
to acknowledge that in a disaster or emergency situation County roads, streams, rivers
and channels, etc. are most at risk from the types of events most likely for the area.
While Public Works is only one of the initial responders (also including law enforcement,
fire and medical etc.), especially in rural communicates, Public Works carries the
primary burden in the Recovery and Mitigation phases. As described by FEMA; "...one
of the first on scene and one of the last in the field after the event."
With this unique role, the Public Works Department is also most singularly benefitted by
having a Division of Emergency Management, a Comprehensive Emergency
Management Plan, an Emergency Operations Center and all associated resources and
activities in place.
Given this synergy and mutual benefit, the parties enter into this agreement to
acknowledge mutual consideration.
As general consideration, DEM agrees not to charge Public Works any per incident
charges for services provided or supported during an emergency or disaster situation.
Further, as part of this agreement, DEM will provide services and equipment to the
Department of Public Work in lieu of any monetary charges for space rental provided by
Public Works to DEM Correspondingly, Public Works recognizes the value of such
service to its mission, roads and utilities and will waive any space rental provided by
Public Works. Public Works, however, will be the recipient of any third party rental
payments for use of Public Works lands or facilities during an emergency situation.
DEM will continue utilization of Office Space within Building-1 as currently occupied,
which includes offices, EOC and common areas (approximately 2089 square feet).
DEM will, however, reimburse Public Works all actual cost of utilities (PUD-Electric,
Natural Gas) and Insurance (prorated) for the space used in Building-1, which results in
a payment of between $.90 and $.99 (cents) per square foot annually based upon
current utilization and cost. This actual cost of utilities and insurance will be reassessed
annually or upon any reallocation of costs for the Building-1. The parties agree to
commence this payment based upon a utility rate of $.98 (cents) per square foot
annually.
Further, DEM agrees to vacate Building-6 (approximately 2184 square feet of storage)
which has been historically utilized as a storage unit for emergency supplies.
Public Works reserves the right to move the covered parking currently utilized by
communication vehicle(s) and/or pick-up truck to an area mutually agreeable on the
compound.
Mason County Division of Emergency Management further provides the following
specific services to Public Works:
a) Emergency Management provided the backbone telephone system used
for the Public Works compound.
b) Emergency Management purchased the intrusion and fire alarm systems
for Public Works building #1.
c) Emergency Management provides a 40 kilowatts emergency power
generator for portions of Public Works building #1.
d) Emergency Management provides two over head projectors and two
power projection screens for use in the Public Works training rooms.
e) Emergency Management provides integrated computer WiFi for the
Emergency Operations Center and the Public Works training rooms.
f)
g)
Emergency Management purchased and stores 45,000 empty sandbags
for use on public roadways, public infrastructure, and emergency diverting
of hazardous material spills that may possibly contaminate fish habitat.
Emergency Management provides the equipment and outfits employees
with Legend ID security badges.
Mason County Department of Public Works provides the following specific services to
Emergency Management:
a) Provide space in Public Works Building-1 for Division of Emergency
Management for offices and Emergency Operations Center.
c)
rivncic non= ssentia0 staff to assist on the Eme
du Tong an emergercy event.
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des ed, to slot leoca Lion to be m
gency OO pe rations came
es and reQocatc :he cu
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rent cover, if
1 ne tern ns of this agreement wi [ coinue iru affect unto i terminated in a wro'ten
providing at east 30 (thirty) days rotificatior
odor
hip 1c�ter of agreemmen cola ns tre en ire agreement between us. \o parry of this ette
of agreement ray be chanted, nnodffied, amended or supp e'nemed excep in a wru e
document, signed by botr par oes which specie ica 0 y states that the document is being
signed for the purposes of rnodofying the Ag reams to
THs s \greemort she 1 be interpreted in accordance with the' ws of Wasp n ton n
aorta rpreu ig tr s cortract, the parities hereby acknow edge that m uttu a agreerrent to the
terms o this Agreement.
Hxcept as otherwse spechricany provodcd9 fo
s in de u
P f [ t
itsAg
eeenrend::, ian the event either party
t of any of the materiaD pr"visnons of this agreement nd fall s to cure the
default within to
defau Ling party s
ha
0) days after mitten notice of such de auit by t
i have the nog to termon to this Agreement.
he of
or, the ro
Ot is understood and agreed tb arc this Agree lc nt does create a pa ncno rsi ip and °oirit
venture betweer the par es, and that each is actirg as independent departments with
aespect Ito each other.
Accepted and ag
In 0
Mas
Sre
reed to on isiC Cat M
by
Kenny, Director
n County Support S& vic
North Vl Street
'on, W sninggton 9858
Accep':ed and ag
reed to on
Broan Matthews, ®i actor
Mason Co,,onty Pub Works & ,ti
100 Pub orKs Dive
She t.n, Washington 98584
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