HomeMy WebLinkAbout70-16 - Res. Amending Res. 06-13 Updating County Office Closure Procedure Due to Weather or Natural DisasterRESOLUTION NO. � 1 �' Le'
RESOLUTION AMENDING RESOLUTION 06-13 UPDATING THE PROCEDURE FOR COUNTY OFFICE
CLOSURE DUE TO WEATHER CONDITIONS OR NATURAL DISASTER
WHEREAS, the County Commissioners shall establish the hours of most county offices for the
transaction of business;
WHEREAS, during times of inclement weather or natural disaster it is essential that the County continue
to provide vital public services and it is expected that employees make every reasonable effort to report
to work without endangering their personal safety;
WHEREAS, a procedure was established in the event County offices are closed and that procedure needs
to be updated to include the involvement of the Emergency Management and Information Technology
Departments;
NOW THEREFORE BE IT HEREBY RESOLVED to adopt the amended County Office Closure Procedure as
outlined in Attachment A.
DATED this 18th day of October, 2016.
ATTEST:
W5G
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Julie Almanzor, Clerk of the Boa
APPROVED AS TO FORM:
Tim Whitehead Chief DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Terri Jeffreys`
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Tim Sheldon, Commissioner
Randy Neatherlin, Commissioner
J:\RESOLUTIONS & ORDINANCES\RESOLUTIONS -ORDINANCES Word Files\2016\amended Office Closure due to Inclement
Weather.docx
Attachment A
County Office Closure Procedure
(October 2016)
❑ When a major snow, ice or storm event is taking place or appears to be imminent,
the road operations manager or their designee, shall collect information from a variety of
community sources to prepare a road condition report as early as possible, but no later
than 4:45 a.m. if possible.
❑ On or about 4:45 a.m. the designated road operations manager shall contact the
Public Works Director or their designee to discuss the road and weather conditions and
latest weather forecast.
❑ On or about 5:00 a.m. the Public Works Director or designee calls the Commission
Chair to advise them of road conditions throughout the county and latest weather
forecast and makes recommendation regarding suspending standard operations.
❑ The Chair shall decide that:
1 Situation does not merit suspending standard operations: The County will
observe normal business operations because road conditions in most areas of
the County are not hazardous; all County operations will be conducted to
facilitate justice and commerce. Staff may use leave as provided in the
Personnel Policy 4.5 Unusual Weather Conditions/Extreme Circumstances; or
2. Opening standard operations will be delayed until specified time later in the
day (preferably 10:00 a.m. or 12:30 p.m.) [or closed early if conditions
merit] because extremely hazardous conditions currently exist and the
safety risks of travel for employees and the public and the associated County
liability outweigh the benefit of commencing designated standard operations at
the normal time. or
3. Extremely hazardous conditions exist and are likely to persist throughout
the day and the safety risks of travel for employees and the public and the
associated County liability outweigh the benefit of conducting designated
standard operations this day. Conduct of standard operations is suspended
until a specified time the following day.
❑ The Chair will contact the Presiding Judges of Superior and District Courts to
determine if it is necessary to make special accommodations for any of their operations
during the suspension of standard operations.
❑ By 6:00 a.m. the Chair calls Support Services staff to update the County closure
information message number (360-427-9670 ext. 678) with information regarding the
duration of the suspension. Support Services will contact the media and the Emergency
Management/InformationTechnology Manager or designee.
❑ The Emergency Management/Information Technology Manager or designee shall
update the County website with the closure information and broadcast an AlertSense
message
❑ If closure occurs during regular work hours, Support Services staff updates the
County closure information message number (x678), contacts each county office, sends
out an "all county" email, sends notice to website and the media. Emergency
Management shall broadcast an AlertSense message.
j:\policies\county office closure procedure - revised 2016.doc