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HomeMy WebLinkAbout42-16 - Res. for Formal Application to the Recreation and Conservation Funding Board for Grant - Youth Athletic FacilitiesiRecreation and Conservation Office Youth Athletic Facilities (YAF) Application Resolution/Authorization COUNTY Resolution # �� l LEa DISTRICResolution #05-1516 Mason County, Washington (COUNTY) and the Hood Canal School District No. 404 (DISTRICT) have partnered on the Hood Canal Multi -purpose Field Improvements project and have applied for funding though the Washington State Recreation and Conservation Office. This form authorizes submitting application(s) for grant funding assistance for Youth Athletic Facilities (YAF) project(s) to the Recreation and Conservation Funding Board as provided in 79A.25 RCW, WAC 286, and other applicable authorities. WHEREAS, under provisions of the YAF program, state grant assistance is requested to aid in financing the cost of development; and WHEREAS, COUNTY and DISTRICT considers it in the best public interest to complete the project described in the application(s). NOW, THEREFORE, BE IT RESOLVED that: 1. The Mason County Board of Commissioners and the Hood Canal School District No. 404 Board of Directors are authorized to make formal application to the Recreation and Conservation Funding Board for grant assistance. 2. Staff and representatives of COUNTY and DISTRICT has reviewed the sample project agreement on the Recreation and Conservation Office's web site at: http://www.rco.wa.gov/documents/manuals&forms/SamplePro greement.pdf and authorizes Terri Jeffreys, County Commissioner and Chair of the Board to enter into such a project agreement, if funding is awarded. We understand and acknowledge that the project agreement will contain the indemnification and other terms and conditions that are contained in the sample project agreement. The sample project agreement may be revised periodically by the Recreation and Conservation Office. Our organizations recognize that such changes might occur prior to our authorized representative signing the actual project agreement, and we accept the responsibility and the presumption that our authorized representative shall have conferred with us as to any such changes before he/she executes the project agreement on behalf of our organization and so executes with our authorization. 3. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 4. DISTRICT expects our matching share of project funding will be derived from State Forest Revenue in our Debt Service Fund and that pursuant to WAC 286-13-040 we must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non -cash commitments to this project should they not materialize. 5. COUNTY and DISTRICT acknowledge that if the Recreation and Conservation Funding Board approves grant assistance for the project(s), the Recreation and Conservation Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request, payment from the Recreation and Conservation Office after we incur eligible and allowable costs and pay them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. 6. DISTRICT acknowledges that any property owned by our organization that is developed, renovated or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity after the project is complete unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board in the project agreement or an amendment thereto. 7. COUNTY and DISTRICT acknowledges that any property not owned by our organization that is developed, renovated or restored with grant assistance must be dedicated for the purpose of the grant for at least twenty-five (25) years after the project is complete unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board in the project agreement or an amendment thereto. 8. COUNTY and DISTRICT agree that this application resolution becomes part of a formal application to the Recreation and Conservation Funding Board for grant assistance. 9. COUNTY and DISTRICT provided appropriate opportunity for public comment on this application. 10. COUNTY and DISTRICT certify that this application authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. COUNTY: This application authorization was adopted bytour Boa d of County Commissioners meeting held at 411 N 5th Street, Shelton, Washington on , )0\1' Board to-1-6 ATTEST: y � tti IP !Almanzor, Clerk of thee Board APPROVED AS TO FORM: • Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Terri Jeffreys, (chair aeTual Tim Sheldon, Commissioner RanNeatherlin, Commissioner c DISTRICT: ADOPTED at the regular meeting of the Board of Directors of the Hood Canal School District No. 404 on the 9th of July, 2016. 4)(9,o4vil Board Member District No. 1 aCtt0�l,Gf�i Board Member District N Board Member Dis rict No. 3 Approved as to form Board Member District No. 4 4 L Member At -Large Washington State Attorney General's Office: March 18, 2016 Assistant Attorney General Date