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Home My WebLink About22-16 - Res. Amending Res. 21-15 Revising Mason County Emergency Evacuation ProceduresRESOLUTION NO. PL_ , AMENDING RESOLUTION 21-15, REVISING MASON COUNTY EMERGENCY EVACUATION PROCEDURES WHEREAS, The purpose of these procedures is to provide information necessary for the emergency notification and evacuation of the Mason County downtown campus for employees and visitors during an emergency; WHEREAS, persons maybe injured and property may be damaged unless standard procedures for response to an emergency evacuation are established; WHEREAS, the Courthouse Security Committee reviewed the Emergency Evacuation Procedures and made recommendations and corrections to the Procedures; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners to adopt the March 24, 2016 Mason County Emergency Evacuation Procedures (Downtown Campus) as outlined in Exhibit A. Adopted this 12th day of April, 2016 ATTEST: ittS Juli Almanzor, Clerk of the Board APPROVED TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy'Neatherlin, Commissioner Tim Sheldon, Commissioner Exhibit A It .8.- •r• OM • Jar• • Fa, Mason County Downtown Campus Emergency Evacuation Procedures Created and Approved on April 23, 2015 By Courthouse Security Committee Revised 03-24-2016 Emergency Evacuation Procedures The purpose of these procedures is to provide information necessary for the emergency notification and evacuation of downtown campus Mason County employees during an emergency. From time to time, it is necessary that we evacuate downtown campus county government buildings for any number of emergency reasons: fire, earthquake, hazardous material spills/leaks, terrorist threat/workplace violence (active shooter, hostage situation, and bomb threats), etc. In recent years, bomb threats have become a method by many individuals to harass or devastate both private industry and government agencies. No bomb threat should be overlooked or simply dismissed as a crank call. Each threat shall be treated as a valid threat to the safety of the people in the downtown campus. All Mason County departments are responsible for planning/training/exercising evacuation plans of their respective building/facility/work areas. The County Division of Emergency Management (DEM) can assist in developing your evacuation plan. The overall effort will be accomplished under the auspices of the County Safety Committee in order that evacuation assembly areas are coordinated among other county departments. ACTIONS TO BE TAKEN WHEN A BOMB THREAT IS RECEIVED! 1. Remain Calm 2. If possible, keep the caller talking. Use the attached "Bomb Threat" checklist (Enclosure III). Fill in as much information as possible while receiving the call. Add relevant information later as you remember it. Give the document to the responding law enforcement officer and remain available for debriefing. 3 Notify your supervisor of the threat. 4 Call or direct someone to call MACECOM (Dispatch) at 9-1-1 to notify them of the threat. MACECOM will make the initial notifications to responders and Mason County Emergency Management (DEM). See County Alert Notification System (Enclosure I). 5 Once DEM is notified they will contact Building #1 telephone receptionist who will notify the following county Offices within the building: • Commissioners Office ext 419 • Human Resources / Risk Management ext 268 DEM will follow up the telephone alert notifications by sending a county wide e-mail message reference the evacuation. See County alert notification system (Enclosure I) and County Emergency Contact List (Enclosure II) 6 Once notified of the evacuation order, each elected official/appointed department head or their designated alternate representative is responsible for the orderly evacuation of their respective work areas including selecting the assemble area location to be used. 7 The above procedures (minus paragraph 2 above) will be used during other emergency events (hostage situation, active shooter, earthquake, fire, etc.) affecting any county building/facility. EVACUATION Upon the receipt of a credible bomb threat to a specific building, the building may become a crime scene and be evacuated until Law Enforcement deems it safe for re- entry. A credible bomb threat or other emergency situation will be determined by the Incident Commander. After being instructed to evacuate a building: 1. All. employees and visitors will safely evacuate the effected building(s) to the instructed assemble area. 2. If time permits: a. Turn off power to all machines (computers, printers, etc.). b. Leave open doors to lessen damage in the event of a blast. Close doors in the event of fire. c. Take your outer garments (coats, jackets, sweaters, etc.) and personal belongings (purses, backpacks, briefcases, etc.). Plan to not re-enter the building. d. Do not touch or examine any unusual or suspicious packages, bags, or other items. Immediately report anything strange to your supervisor. e. Designated individuals in effected buildings, when safe to do so, will post signage on their respective building entrances indicating "Building Closed Due to Evacuation" (Enclosure IV). 3. All persons are to walk calmly to the nearest stair exits. Do not use the elevators. Elevators are to be used for persons in wheel chairs or others having difficulty using the stairs. 4. Employees working in the County Downtown Campus will leave their building and proceed to one of the County's designated assembly areas, as directed by their supervisor or his/her designated alternate representative. Recommended assembly areas are located at: • City of Shelton Civic Center, 525 W. Cota Street, Shelton • Memorial Hall, 210 Franklin Street, Shelton • Evergreen Elementary School, 900 West Franklin Street, Shelton 5. Once at the assemble area employees will report to their supervisor or his/her designated alternate representative and wait for further instructions. Supervisors will furnish a "roll call" sheet for accountability to their department liaison, who then will go to the Mason County Sheriff's Office. 6. In accordance with the Mason County Continuity of Government plan the County Commissioners will evacuate their building immediately. 7. During an evacuation, DO NOT attempt to move your car (especially if it is parked in a county government parking lot) unless instructed to do so. The streets around the Downtown Campus will need to be kept open for first responder vehicles (fire engines, ambulances, etc.) and to assure personnel accountability. 8. The County Sheriff s Office will evacuate the County Jail if it is determined to be necessary. 9. For a bomb threat, each department from the involved building will designate one individual to assist the search team in answering questions and providing other relevant information regarding immediate work areas. That designee will go to the Mason County Sheriffs Office and remain available until relieved by the Incident Commander. 10. After the building has been cleared of the emergency situation, county employees will be advised as to when they may re-enter the building or retrieve their vehicles to depart the area. 11. In the event you were away from the Downtown Campus when your building was evacuated and upon returning there are barricades up and streets have been blocked off, do not enter the barricaded area. Employees shall report to one of the designated assembly areas for employee accountability and to receive further instructions. 12. If the building remains closed for the remainder of the work day each elected official/appointed department head or their designated alternate representative will determine if their employees are release from duty. 13. If the emergency event causes a county building/facility to be closed for an extended period of time the affected department(s) will activate their Continuity of Operations Plan (COOP). RESPONSE 1. The County Division of Emergency Management (DEM) will activate the County Alert Notification System and will prepare for the activation of the County Emergency Operations Center (EOC) if needed. The EOC is located in the Public Works building, 100 W. Public Works Drive, Shelton. 2. Should the County EOC be activated, designated department EOC workers will be contacted and should report to the EOC to represent their respective department and to perform EOC staff positions. 3. All media inquiries will be coordinated through the designated Incident Commander and the assigned County Public Information Officer (PIO). ENCLOSURE I County Alert Notification System RECEIVER GETS CALL* (Fill Out Form and Ca11 9-1-1) Notification of Supervisor MACECOM (9-1-1) SWITCHBOARD GETS CALL (Fill Out Form and Ca119-1-1) • SHELTON POLICE DEPARTMENT • MASON COUNTY SHERIFF'S OFFICE • WSP DISPATCH • CENTRAL MASON FIRE • COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT (1)EM) • COUNTY FACILITIES DEPARTMENT COUNTY DEM (Countywide Alert Notification System) COUNTY BUILDINGS/FACILITIES/ DEPARTMENTS (Department Alert System) *This may be any County employee ENCLOSURE II COUNTY EMERGENCY CONTACT LIST County Downtown Campus, Shelton Building #1— 411 N. 5th Street Assessor ext 492 Treasurer ext 475 Auditor ext 468 Support Services ext 419 Building #2 -- 410 N. 4th Street Commissioners Office ext 419 Public Defender Ext 598 Building #3 - 426 W. Cedar Street Juvenile Probation Services ext 337 Building #4 — 303 N. 4th Street Coroner Ext 752 Juvenile Court WSU Extension ext 680 Building #5 — 521 W. Alder Street Information Services ext 558 Building #6 — 414 N. 5th Street Modular Courtroom ext 597 Building #7 — 521 N. 4th Street Prosecutor ext 417 or 418 Building #8 — 615 W. Alder Street Public Health ext 400 Building #8 (floor 2) — 615 W. Alder Street Environmental Health ext 400 Building Department ext 352 Building #9 — 423 N. 5th Street Board of Equalization Ext 397 Planning Department ext 352 Human Resources Ext 268 Risk Management Ext 422 COUNTY EMERGENCY CONTACT LIST County Downtown Campus, Shelton Courthouse — 419 N. 4th Street Civil Services ext 422 County Clerk ext 246 District Court ext 278 or ext 339 Facilities & Grounds — 305 First Street, ext 519 Juvenile Detention Center — 317 N. 5th Street, ext 739 County Jail — 411 N. 4th Street, ext 372 County Sheriff's Office — 322 N. 3rd Street, ext 313 Other County Buildings/Facilities Superior Court ext 348 or ext 206 County Public Works Facility —100 W. Public Works Drive, Shelton County Public Works ext 450 County Emergency Operations Center (EOC) ext 811 Utilities/Waste Management ext 207 ER&R ext 384 Division of Emergency Management (DEM) 360-427-7535 Parks and Trails — East 2100 Johns Prairie Road, ext 669 Central Mason County Fire & EMS 110 W. Franklin Street, 3 60-426-3 3 48 City of Shelton Civic Center — 525 W. Cota Street, 360-426-4491 Police Department — 525 W. Cota Street, 360-426-4441 City Public Works — 525 W. Cota Street, 360-426-9731 'f Department of the Treasury Bureau of Alcohol, Tobacco & Firearms BOMB THREAT CHECKLIST L When is the bomb going to explode? L mere is the bomb right now? 3. What does the bomb look like? d. What kind of bomb is it? S. What will cause the bomb to explode? d. Did you place the bomb? ?. Why? 8. That is address? 9. What is your name? EXACT WORDING OF BOMB THREAT: ENCLOSURE III ui limos Sec of calms: Age: Race: Length of call.: Telephone number at Bch call is receive& Time call receiive& Date call receive& CALLER'S VOICE Calm Salt Stag Excited Laughter Rasp Rapid Normal ■ ■ ■ ■ ■ ■ ■ ■ Nasal AMU Load Lisp Stow Crying Deep Distinct ATF F 1613.1(Fotw*y ATE f 1Tal, which ,th mry be ) (647) ■ ■ ■ ■ ■ Slurred Ragged Veep Breathing Dis ed ■ ■ ■ ■ Whispered Clearing Throat Cracking Voice Accent Familiar apace ism, who dad it some like?1 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ BACKGROUND SOUNDS: Street noises Voices Anal noises PA System Music Long distance Motor Booth ■ ■ ■ ■ ■ ■ ■ ■ Factory machinery Crockery Clear Static House noises Local Office machinery Other Mean specify) BOMB THREAT LANGUAGE: Well spoken (education) Foul Taped RElIARRS- ■ ■ ■ Incoherent Message read by threat maker Irrational Your name: Your po Your telephone number: Date checklist compheted: Alf F Thal (FannedyA1F F 113O.1) (6 9i) 1 4 0* • • ENCLOSURE IV rz- • • • • • • •.:.. ...-:-.....:eaa ::-::::-.— .......: • ......:::-.-. _ .. 0r ..................... • • ...... •• ................. 0. .............................................. ....•••• ....... .....:.• •...... • •--•--- -- - ................... 4.66 • ..... .-•••••••••••••••..•......... ............................... .._.._... _..__. r......_ ----- .. - - - ----- .CAL ............. V. • • • .....•••.•........ • .................... ......................... .............. ...................... • • _• = • m:._ • • ................. Courthouse Security Committee Members 2016 Judge Amber Finlay Judge Toni Sheldon Judge Victoria Meadows Judge Daniel Goodell Court Commissioner Robert Sauerlender Robyn Lockwood Patsy Robinson Clerk Ginger Brooks Chief Deputy Clerk Vicki Rodgers Prosecutor Michael Dorcy Chief Deputy Prosecutor Tim Whitehead Darci Ward Public Defender Susan Sergojan B O C C Randy Neatherlin Juvenile Court Administrator James Madsen Sheriff Casey Salisbury Undersheriff Jim Barrett Chief Theresia Ehrich Chief Tom Haugen Lt. Cindy Kasten Chief Darren Moody (Shelton PD) Kelly Frazier Ross McDowell