Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022/06/07 - Regular Packet
MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Cassidy Perkins Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: June 7, 2022 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor License Application for Hood Canal Market Fresh, Liquor License Application for Home Meat Service, Liquor License Application for The Fjord Oyster Bank, Temporary Discontinuation of Cannabis License for M and R Distributing, Liquor License Application for Salmon for Soldiers. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Trask Clerk 1\'I(W ON Washington State �V Q,wv�1 mkv�IRS �kg wrb 41 Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://lcb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov RE: NEW APPLICATION DATE: 5/23/22 UB1: 601-553-377-001-0009 License: 403894 -2N County: 23 APPLICANTS: Tradename: HOOD CANAL MARKET FRESH KIRBY CO Loc Addr: 24151 N US HIGHWAY 101 BRAME, BRIAN HOODSPORT WA 98548-9482 1976-08-30 COULTER, DAVID MARC Mail Addr: PO BOX 310 1965-03-17 TOLEDO WA 98591-0310 KIRBY, DAVID MICHAEL 1955-02-10 Phone No.: 503-312-5214 BRIAN BRAME Privileges Applied For: Growlers Curbside/Delivery HAY 2 3 tit GROCERY STORE-BEERMINE tit SPIRITS RETAILER Mason Coon BEER AND WINE TASTING tY Cor;missior;crs As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE Cc:CMMRS Neatherlin, Shutty, Trask Clerk Wty`L wk \(fin a sw,�j) �� Washington State Licensing ana Keguiation 04, PO Box 43098 �n Liquor and Cannabis Board Olympia (3 98504-3098 � ,�,�� a l� D Phone—(360) 664-1600 Fax—(360) 753-2710 May 23, 2022 HOME MEAT SERVICE INC. 341 SE TAYLOR RD STE 100 SHELTON, WA 98584 MAY ?3 2022 Re: HOME MEAT SERVICE Mason CountyCor rnissic,ners 341 SE TAYLOR RD STE 100 SHELTON, WA 98584 LICENSE # 430755 - 2N U B I: 601-383-475-001-0001 Your application for a GROCERY STORE - BEER/WINE SNACK BAR license has been approved. This license is valid through April 30, 2023. Upon renewal, the expiration date of the license may subsequently be prorated as necessary in accordance with chapter 19.02 RCW (Business Licensing). For questions regarding the issuance of your liquor license, please contact our customer service unit at (360) 664-1600. For questions regarding the renewal process, please contact Business Licensing at (360) 705-6741. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with liquor endorsements in 15 days, please contact the Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. License information and requirements: Allows a licensee to sell beer by the opened bottle or can (no taps permitted) for on- premises consumption only. • Beer sold under this license must be purchased from a beer distributor or brewery. • Snack food as defined in WAC 314-02-010(15) must be available whenever beer is sold or served. Snack Bar Decisions 03/2020 Page 2 of 3 License No.-430755 • Snack bars must have designated seating for on-premises consumption of beer. Service and consumption may only take place in the designated seating area as shown on your approved floor plan. The designated seating area: o Must be contiguous to the point of sale; o Must be monitored by an employee while beer is sold, served or consumed; o May not be located in a different room from the point of sale; and, o May not be out of direct sight of the point of sale (cameras or other monitoring devices are not considered direct sight). • All employees involved in the sale and service of alcohol, their supervisors, and managers of the liquor licensed establishment must have a valid MAST permit within 60 days of employment. General information about your license type: • State liquor laws and rules for Snack Bars can be found in RCW 66.24.350; WAC 314-02-065; and WAC 314-02-010(15). When applicable, you are obligated to meet all other requirements of state, county, and city laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.). Your request to provide service in your outside area is approved subject to the following conditions: 1. You must own or have leasehold rights to the area where liquor will be served. 2. If food service is required, it must be available in the outside area when liquor is being served. 3. The outside service area must be enclosed with a 42" barrier. Entrances to the outside area may not be wider than ten feet. If a licensee has more than one entrance along one wall/side, the total of all entrance areas on that side may not exceed ten feet. If the interior access into the premises is restricted (bar/lounge) or the entire premises is restricted, minor restriction signs must be posted. 4. Alcoholic beverages must be prepared in the liquor service area of the premises. 5. An employee must be responsible for control of the area when liquor is being served and consumed. 6. Lighting in the outside service area must comply with WAC 314-11-055. 7. The Board may withdraw this approval if problems arise. Licensees must comply with the requirements in the consumer orders, internet sales, and delivery rules in WAC 314-03-020 through 314-03-040. Delivery by third-party service providers is only allowed for manufacturer sealed containers with approval by the board's licensing division of an added activity. Persons making the delivery must verify that the person receiving the delivery is at least 21 years of age using an acceptable form of identification. If no person at least 21 years of age Snack Bar Decisions 03/2020 Page 3 of 3 License No.-430755 is present, the product must be returned and must not be left unattended at the delivery location. Delivery of an alcohol product must not be made to any person who is showing signs of intoxication. If an alcohol product is enclosed in a bag, box, or other packaging the exterior of the packaging must be clearly marked or labeled with the words "CONTAINS ALCOHOL, FOR PERSON 21+". Signs provided by the board regarding public consumption and transportation of alcohol products sold through curbside, takeout, and delivery service must be posted in plain view of the main entrance to the area where alcohol products are sold and the areas where alcohol products are picked up for takeout and curbside service. The temporary Curbside/Delivery Endorsement allows the sale of sealed alcohol products by curbside, takeout and/or delivery. This endorsement is valid through July 1, 2023. • Alcohol products must be sold in closed, factory or manufacturer sealed packages or containers such as cans, bottles, and kegs. • Only products authorized for sale under the terms of your license may be sold by curbside, takeout, or delivery service. • The sale of bottles or kegs of spirits is not authorized through this endorsement. Maintaining your license Changes in ownership and location require prior Board approval. If you wish to make such changes, please contact our office for assistance. Contact Department of Revenue's Business Licensing Service for information on renewing your license. EmiCy XohCer/smo Liquor Licensing Specialist 360-664-1640 cc: Southwest Enforcement Mason County Commissioners Fle Snack Bar Decisions 03/2020 Cc:CMMRS Neatherlin, Shutty, Trask Washington State Clerki��Vlti VQ IJh f�J YIQGGI'�J Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov RE: NEW APPLICATION DATE: 5/25/22 UB1: 604-907-226-001-0001 APPLICANTS: License: 433480 -2N County: 23 Tradename:THE FJORD OYSTER BANK THE FJORD LLC Loc Addr: 24341 N US HIGHWAY 101 BLDG 1 HANSEN,JOHN HOODSPORT WA 98548-9643 1965-05-28 HANSEN, SUSAN Mail Addr: 213 SE STOTSBERY RD 1972-03-07 SHELTON WA 98584-9327 HANSEN,ZACH 2000-02-27 Phone No.: 360-427-5599 JOHN HANSEN Privileges Applied For: DIRECT SHIPMENT RECEIVER-IN WA ONLY 16. BEER/WINE REST-BEER/WINE Mason County Cnrr,rn.;,'~ As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days, with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ (See WAC 314-09-010 for information about this process) 4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE Cc:CMMRS Neatherlin, Shutty, Trask Clerk, Or) 1"(l Washington State Licensing and Regulation PO Box 43098 Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360) 664-1600 Fax—(360) 753-2710 Emailed to: bbecker10@hotmail.com May 25, 2022 L b M AND R DISTRIBUTING MAY 2`-, 2022 SHELTON, WA 98584 Mason County LICENSE # 412258 - 7A Commissioners U B I: 603-344-577-001-0001 The temporary discontinued business issued on your cannabis license number 412258 has been extended and will expire on July 15, 2022. You many not engage in the production, sale, or service of cannabis at the above location. You must remain in compliance with all license fees and tax reporting requirements, and report any changes in circumstance to your Enforcement Officer. You may not resume business without authorization from Washington State Liquor and Cannabis Board. Sincerely, Customer Service /JMA Licensing & Regulation T: 360 664-1600 cc: Mason County Silverdale Enforcement Finance LIQ1298 9/17 Cc:CMMRS Neatherlin, Shutty, Trask ClerkNyY t..gpA_i 1AR iSl1Q,VIf�q(M f WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P 0 Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS MAY 31, 2022 SPECIAL OCCASION #: 075188 !AlAY 31 2022 SALMON FOR SOLDIERS Mason County 41 E RHODODENDRON LN UNION, WA 98592 Ccr tmissinners DATE: JULY 16, 2022 TIME: 7AM - 3PM PLACE: ALDERBROOK GOLF AND YACHT CLUBS FIRST TEE - 330 E COUNTRY CLUB DR E, UNION CONTACT: PENNY SHELTON (DOB: 12.17.1948) 253-227-2917 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE NEWS RELEASE June 7,2022 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Health The Mason County Commissioners are seeking applicants to fill two open positions on the Mason County Board of Health. The two open positions are in the category"Consumers of Public Health". "Consumers of Public Health" means the category of persons consisting of County or health district residents who have self-identified as having faced significant health inequities or as having lived experiences with Public Health-related programs. Persons with a fiduciary obligation to a health facility or other health agency, or a material financial interest in the rendering of health services,may not be selected as a non-elected member of a local Board of Health representing consumers of Public Health. Board of Health members serve three-year terms and meet bi-monthly during business hours at the County offices in Shelton. During COVID,these meetings are being held via Zoom. Applicants must be residents of Mason County. Interested persons are encouraged to apply for this commission by completing an Advisory Board Application form that can be downloaded from the County website at: https://masoncognlywa.gov/forms/advisory/Advisoryboardgpp.pdf or by calling the Commissioners' Office at (360) 427-9670 ext. 419. Completed applications should be submitted to the Commissioners' Office located at 411 N 51' Street, Shelton, WA 98584. Positions are opened until filled. If there are any questions about these positions, please contact David Windom at (360) 427-9670 ext. 260 or by email at dwindom(a,masoncountywa. og_v. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Commissioner Chair Commissioner BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of May 23,2022 Monday,May 23,2022 9:00 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Mark Neary reviewed the Computer Replacement Policy and Procedures which outlines replacing computers every six years in a way to avoid interruptions,maximize efficiency, prepare for financial outlay,and maintain records. Approved to move forward. • Diane Zoren discussed the 2021 Oath of Inventory for equipment$5k and more in purchase cost. Approved to move forward. • Diane asked about the upcoming Commission schedule. Briefings will not be scheduled for May 30,June 13,June 20,and July 4,2022. Diane will find potential dates for the Board retreat. • Jennifer Beierle reviewed the American Rescue Plan Act(ARPA)contracts. The Arc of the Peninsulas contract is ready. The Port of Allyn Water Company and the Belfair Water District No. 1 filled out their questionnaires. Approved to move forward. • Jennifer shared the 2022 Take-Home Vehicle assignment for John Ronald,Sign Shop Foreman. Approved to move forward. • John Taylor presented the Reallocated Emergency Management Performance Grant (EMPG)for$17,275. Two projects were submitted and the project selected was to purchase three Community Emergency Response Team(CERT)cargo trailers. These trailers will be located in Shelton,North Mason,and west Mason. The grant has a 50% match that will come out of the Department of Emergency Management budget revenue. Approved to move forward. • Nichole Wilston shared the Memorandums of Understanding for AFSCME,Teamsters Appraisers,Teamsters Community Family Health,Woodworkers Local Corrections and Support Staff,Woodworkers Local Prosecuting Attorney,Woodworkers Local Public Defense,Mason County Sheriffs Office Deputies Guild,Engineers' Guild,Teamsters General Services,and Teamsters/Operating Engineers Public Works. Approved to move forward. • Mark discussed the contract with Cabot Dow for up to$30k for labor negotiations and up to $20k for the salary survey of non-represented staff. • Cmmr.Shutty shared an offer by a constituent in Union to paint a mural at Union Park where the graffiti was done. Diane added that a light fixture has been installed and the graffiti painted over. Once the restroom is replaced,if there is the availability,the constituent could do the mural then. It has also been noted the lack of park rules signage. • Cmmr.Trask clarified information regarding the Community Action Council. 9:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Marissa Watson discussed the contract with The Watershed Company in response for to the Request for Proposals(RFP)for the Shoreline Master Program website and user guide. Approved to move forward. • Dave announced the All Staff meeting being rescheduled from May 26 to June 1,2022. 9:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. Page I 1 • Mike Collins shared a road closure for two roads. North Shore Road from July 25 to July 29,2022 and Belfair Tahuya Road June 13 to June 17,2022 for culvert projects. This work will be done by County forces. Approved to move forward. • Mike discussed the County Road Administration Board's(CRAB)Rural Arterial Trust Account(RATA)funds for Shelton Valley Road—Winter Creek. Estimated project cost is $557k. Authorized RATA funds are$429,872 leaving the amount of$127,128 to be taken out of County Road funds. Approved to move forward. • Loretta shared County Road Project(CRP)2041 —Mason Lake Road Improvement project no.2. The preliminary estimated cost is$1,835,000 and will be fully funded with Surface Transportation Program(STP)funding. Approved to move forward. • Loretta announced that the Chamber held its annual construction luncheon. Mike,the Department of Transportation,and the City of Shelton gave a presentation on construction activity and potential traffic impacts for the year. • Loretta discussed the"Fill a Public Works Truck"event. Belfair received half a ton of food to donate. Shelton's results will be weighed this afternoon. • Loretta shared that the Transportation Improvement Program Citizens Advisory Board (TIP-CAP)discussed the processes behind making more formal recommendations to present to the Commission. • Loretta announced that the Belfair sewer extension bid opening is this Friday,May 27, 2022 at 1:00 p.m. An inspection tour with the Department of Ecology for the Belfair reclamation pond will be done today at 10:30 a.m. • Loretta shared that funding was received for the debt on the Belfair facility and for making improvements in the Rustlewood water system. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Chair Commissioner Commission Page 12 rrQ�� c(u;tirr Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51' St, Shelton, WA 98584 May 10, 2022 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Steve Dunkel led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—Kevin Shutty;Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license application for adding privilege to Home Meat Service. 4.1.2 Ken VanBuskirk sent in correspondence regarding the Washington State Department of Transportation letter regarding State Route 3/Sweetwater Creek to Hood Canal. 4.1.3 Paddy McGuire,Mason County Auditor,sent in a revision to the Administrative Rules for Measures in the Mason County's Voters' pamphlet. 4.1.4 Larry Coppola sent in a response to Ken VanBuskirk's correspondence to both Mason County and the Port of Allyn. 4.1.5 Federal Energy Regulatory Commission sent in the 2021 Emergency Action Plan Annual Status Report. 4.2 Cmmr.Neatherlin read the National Public Works Week Proclamation. 4.3 Loretta Swanson read the Fill a Public Works Truck News Release. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr.Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Trask/Neatherlin moved and seconded to adopt the April 11,2022 Briefing Minutes and April 12,2022 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T- aye. 8. Approval of Action Agenda 8.1 Approval of the Resolution adopting the 2022-2023 Comprehensive Economic Development Strategy(CEDS)project list as recommended by the Mason County Economic Development Council(EDC). (Exhibit A,Resolution No.2022-031) 8.2 Approval to authorize Public Works to purchase one used 2006 Peterbilt tractor and 2005 3-axle pup trailer from J&D Enterprises NW,LLC as a special market condition purchase in the amount of$107,500 plus sales tax and licensing. (Exhibit B,Resolution No.2022-032) 8.3 Approval to set a Public Hearing for Tuesday,June 7,2022 at 9:15 a.m.to consider approval of budget supplemental appropriations and amendments to the 2022 budget. Total requests for adjustments to authorized expenditure appropriations in the General Fund are$395,719. Total requests to authorized expenditure appropriations in funds other than the General Fund are $4,673,822. (Exhibit C,Resolution No.2022-035) 8.4 Approval of Warrants&Treasurer Electronic Remittances Claims Clearing Fund Warrant#8087607-8087867 $ 1,480,679.76 Direct Deposit Fund Warrant#86447-86843 $ 785,373.05 Salary Clearing Fund Warrant#7006605-7006628 $ 516,997.83 Treasurer Electronic Remittance $ 180,433.47 8.5 Approval to implement the Cisco Duo Security Standard Multi-Factor Authentication program for the amount of$13,342.25. 8.6 Approval to appoint David Mallory as an alternate member to the Board of Equalization for a three-year term expiring May 31,2023. 8.7 Approval of the Resolution establishing the County Administrator's level of authority. (Exhibit D,Resolution No.2022-033) 8.8 Approval of the Resolution establishing a Facility/Parks naming policy. (Exhibit E, Resolution No.2022-034) 8.9 Approval to set a Public Hearing for Tuesday, June 7, 2022 at 9:15 a.m. to amend the 2022 Annual Construction Program and 2022-2027 Six-Year Transportation Improvement Program. 8.10 Approval to reappoint Janice Loomis to fill a regular member position on the Board of Equalization for a term ending May 31, 2025. Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.10. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business(Department Heads and Elected Officials) Kell Rowen introduced the new Fire Marshal,Randy Collins. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to approve the amendments to Title 16—Plats and Subdivisions administrative requirements. Staff.Kell Rowen Kell requested to move the public hearing to May 24,2022 at 9:15 a.m. due to the Ordinance not being reviewed by legal. Cmmr.Neatherlin/Trask moved and seconded to continue this hearing to approve the amendments to Title 16—Plats and Subdivisions administrative requirements until May 24,2022 at 9:15 a.m.to reopen for public comment,deliberation,and discussion. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to approve the application for the proposed project for Evergreen Mobile (formally known as Evergreen Estates)which includes a city water main extension along Blevins Road in Mason County. Staff.Malissa Paulsen Malissa shared that Community Development,Public Works,and the City of Shelton are proposing a project with Evergreen Estates to,as the first phase,extend the water main. The plan is to apply for the Community Development Block Grant for 2022 for construction and planning funds for the next phase of the process. Cmmr.Trask/Neatherlin moved and seconded to approve the application to the 2022 Community Development Block Grant for phase one of the project for Evergreen Mobile 21 May 10 , 2022 Commission Minutes Park Motion carried unanimously. N-aye; S-aye;T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:30 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith,Clerk of the Board Kevin Shutty,Chair Sharon Trask,Commissioner Randy Neatherlin,Commissioner 3 1 May 10 , 2022 Commission Minutes ♦ Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5" St, Shelton, WA 98584 May 24, 2022 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Bill Long led the flag salute. 3. Roll Call—Present:Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2 —Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Christine Vincent wrote in regarding her termination from the Timberland Regional Library. 4.1.2 Washington State Liquor and Cannabis Board sent in the following:marijuana application for The Dab Lab,change of location for OLY BOI,special occasion liquor license for the Humane Society of Mason County,marijuana and liquor licenses due to expire,and a discontinued cannabis license for Wicked Delights. 4.1.3 Jeff Carey sent in an application for the Planning Advisory Commission. 4.2 Katie Arnold presented the Public Utility District No. 1 Recognition of Mason County Public Health for Leadership during the COVID-19 Pandemic. 4.3 Cmmr. Shutty presented the Certificate of Good Practice from the County Road Administration Board. 5. Open Forum for Citizen Input Bill Long represented the Friends of Lake Cushman Dog Park Association and shared that they have identified Foothills County Park as an idea location for a quality dog park. Mason County has two other dog parks,both some distance from the Hoodsport area. The 2021 Capital Improvement Plan has a dog park identified at Foothills within the next six years. The Friends of the Lake Cushman Dog Park would like to partner with Mason County on the development of this area and has the opportunity to apply for a $25k grant to help accomplish this goal. 6. Adoption of Agenda Cmmr.Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Neatherlin/Trask moved and seconded to adopt the April 18,2022;April 25,2022; May 2, 2022; May 9,2022;and May 16,2022 Briefing Minutes and April 26,2022 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants&Treasurer Electronic Remittances: Claims Clearing Fund Warrant#8087868-8088149 $ 1,118,319.03 Direct Deposit Fund Warrant#86844-87235 $ 748,364.90 Salary Clearing Fund Warrant#7006629-7006663 $ 1,028,644.73 Treasurer Electronic Remittance $ - 8.2 Approval for the Chair to sign the Hood Canal Regional Septic Loan Program Agreement to Terminate the Interlocal Agreement between Clallam County,Jefferson County,Kitsap County,Mason County, and the Kitsap Public Health District. 8.3 Approval for the Chair to sign the Letter of No Objection for a Special Occasion Liquor License application for United Angels 4 Pets to host an event on May 27,2022;July 29,2022;August 26, 2022;and September 30,2022 at the White Barn Home and Decor in Belfair. 8.4 Approval of the following American Rescue Plan Act(ARPA)items:Mason County Jail Elevator and Doors and ARPA Temporary Staff until December 31,2026. 8.5 Approval to authorize Public Works to procure a deckover equipment trailer from Olympic Trailer& Truck Accessories off of the Washington State Contract for$16,874.92. 8.6 Approval for Superior Court to create,post,and fill the Administrative Secretary/Judicial Assistant position. 8.7 Approval of the culvert replacement project road closures on North Shore Road from milepost 6.90 to milepost 7.00 on Monday,July 25,2022 to Friday,July 29,2022 and on Belfair-Tahuya Road from milepost 6.5 to milepost 7.47 on Monday,June 13,2022 to Friday,June 17,2022. 8.8 Approval for the Chair to sign the contract between Mason County and The Watershed Company in order to employ the services of Watershed to complete the work outlined in the contract under Exhibit A—Scope of Work. 8.9 Approval to adopt the Career Incentive Pay Policy as Chapter 12 into the Mason County Personnel Policy. (Exhibit A,Resolution No.2022-035) 8.10 Approval for the County Administrator to sign the Professional Services Agreement with Cabot Dow Associates Inc for labor employment services not to exceed$50,000. 8.11 Approval to accept a resignation in lieu of termination from Christina Mink and Kenneth Oberg effective May 17,2022 and to approve the Separation,Release,and Hold Harmless Agreement to release and forever discharge Mason County, its officers,agents,employees,agencies,and departments from any and all existing and future claims, damages,and causes of action foreseen and unforeseen of any nature whatsoever arising out of their employment and to waive the 10-day written notice provision in 12.4 of the Collective Bargaining Agreement. 8.12 Approval for the Chair to sign the Memorandum of Understanding between Mason County and AFSCME,Teamsters Appraisers,Teamsters Community Family Health, Woodworkers Local Corrections&Support Staff,Woodworkers Local Prosecuting Attorney,Woodworkers Local Public Defense,Mason County Sheriff s Office Deputies Guild,Engineers' Guild,Teamsters General Services,and Teamsters/Operating Engineers Public Works to include Juneteenth as a paid holiday Cmmr.Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.12 with the removal of items 8.3 and 8.9 for separate vote. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.3 Cmmr.Neatherlin clarified that he is not affiliated with the location nor the organizations involved with this event although his food truck will be there. He would like to abstain from the vote. Cmmr.Trask/Shutty moved and seconded to approve the Chair to sign the Letter of No Objection for a Special Occasion Liquor License application for United Angels 4 Pets to host an event on May 27,2022; July 29,2022;August 26,2022; and September 30,2022 at the White Barn Home and Decor in Belfair. Motion carried. N-abstained; S-aye; T-aye. Item 8.9 Mark Neary shared that numerous individual briefings and conversations have been held on how to move forward with this item. The intent is to encourage individuals who work for Mason County to follow a career path for certain skillsets. To begin,the plan is to identify individuals in the engineering and accounting trades to provide an incentive for PE and CPA licenses. In order to not create salary compression,it is required to 21 May 24 , 2022 Commission Minutes provide the same incentive to positions that already require those certifications. Mark has received some responses from Elected Officials and Department Heads on how to create incentive program within other individual departments. For example,for the Prosecutor's Office,an incentive for staff to obtain paralegal status or Juris Doctor degree. This could allow their office to handle different types of court cases. For Community Development,there are numerous certifications and educations for planners. Cmmr.Trask would like to do the salary survey first and have this opened up to the entire County at once. Once the salary survey is done,then move forward with the incentives. She worked with previous director for three years and agrees that improvements need to be done for non-represented staff. How many licenses and certificates do other departments have? Without more equality she cannot move forward at this time. Cmmr.Neatherlin knows this has been worked on for a long time and agrees that it is the best thing the County has started. He supports pay raises through the salary survey as well as incentive pay. It is important to compensate staff for new modalities,furthering their education,and gaining more experience. This is a great place to start and will help retain staff. Cmmr.Neatherlin shared his thanks for Mark working on this and providing a better framework. Cmmr. Shutty is also supportive of policy and appreciates the work done so far. The Commission is unified regarding a more comprehensive salary survey and he appreciated the advocacy on that. This is a first step and is responsive to concerns. The plan is to pilot this, see how works,and continue to build on it. Cmmr.Neatherlin/Shutty moved and seconded to approve to adopt the Career Incentive Pay Policy as Chapter 12 into the Mason County Personnel Policy. Motion carried. N-aye; S-aye;T-nay. 9. Other Business(Department Heads and Elected Officials) Loretta Swanson thank for incentives,encourage and grow staff. Thank Dave for and Human Resources, Risk,and Finance team. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to adopt the revisions to Mason County Code Title 16—Plats and Subdivisions Code. Staff:Malissa Paulsen(Exhibit B,Ordinance No.2022-036) Malissa shared that the Planning Department is proposing amendments to Title 16—Plats and Subdivisions,which address changes to the procedural review ad requirements for application of regulations and application content. This is regarding boundary line adjustments, lot combinations, short subdivisions,and large lot subdivisions. The Planning Advisory Commission reviewed and accepted the revisions as proposed. Cmmr.Trask/Neatherlin moved and seconded to adopt the revisions to Mason County Code Title 16—Plats and Subdivisions Code. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to inform citizens of the availability offunds and eligible uses of the 2022 Public Services Community Development Blog Grant(PS-CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason, and Thurston Counties (CAC)as well as receiving comments on the 2021 program. Staff.Mark Neary Mark shared that this is for the CDBG grant. In 2021,as with subsequent years,the funding of approximately$100k was used to provide service referrals for minimum of 6,430 individuals in Mason and Lewis counties of which a minimum of 3,279 must meet HUD's 51%income qualification and provide direct services and referrals for a minimum of 350 child victims. This year's allotment is 3 1 May 24 , 2022 Commission Minutes $102k,of which$3.5k will be used to off-set a portion of our administration costs. Cmmr.Neatherlin/Trask moved and seconded to approve the submission of the Community Development Block Grant(CDBG)application and authorize the County Administrator to act as the Chief Administration Official for the CDBG program. Motion carried unanimously. N- aye; S-aye;T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:50 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Kevin Shutty, Chair Sharon Trask,Commissioner Randy Neatherlin,Commissioner 41 May 24 , 2022 Commission Minutes MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Cassidy Perkins Action Agenda: _x_ Public Hearing: Other: Department: Support Services Ext: 419 Date: June 7, 2022 Agenda Item # S.\ Commissioner staff to complete) Briefing Date: Briefing Presented By: [ x ] Item was not previously briefed with the Board Please provide an explanation of urgency Item: Approval of Warrants & Electronic Remittances Claims Clearing Fund Warrant# 8088150-8088406 $ 1,177,060.60 Direct Deposit Fund Warrant# 87236-87635 $ 798,267.54 Salary Clearing Fund Warrant# 7006664-7006688 $ 528,965.12 Treasurer Electronic Remittance $ 1,558,207.10 Macecom 5/5/2022 $ 135,850.85 Mental Health 5/10/2022 $ 80,907.28 Dispute Resolution Surcharge 5/31/2022 $ 875.00 2013 LTGO Bond B Interest 5/31/2022 $ 29,187.30 LGTO REF BD '17 North Bay-Int 5/31/2022 $ 70,162.50 Mason County Public Works Bond Princ 5/31/2022 $ 760,000.00 Mason County Public Works Bond Int 5/31/2022 $ 128,750.00 Mason County LTGO REF BD, 2021 INT 5/31/2022 $ 27,070.00 MC LTGO Refunding BD INT 2020A 5/31/2022 $ 18,265.90 MC LTGO Refunding BD INT 2020A 5/31/2022 $ 44,741.70 Mental Health Transfer Out to 5/6/2022 $ 33,077.70 Jail 5/6/2022 $ 33,077.70 Mental Health Transfer Out to 5/6/2022 $ 6,701.25 Clerk 5/6/2022 $ 6,701.25 Mental Health Transfer Out to 5/6/2022 $ 13,073.11 Juv. Probation 5/6/2022 $ 13,073.11 Mental Health Transfer Out to 5/6/2022 $ 11,995.03 Prosecutor 5/6/2022 $ 11,995.03 Mental Health Transfer Out to 5/17/2022 $ 46,450.58 Therapeutic Courts 5/17/22 $ 46,450.58 Mason County LTGO REF BD, 2020 B INT 5/31/2022 $ 14,613.93 Mason County LTGO 2013 B (JAIL) 5/31/2022 $ 29,187.30 Refund Interest Earned 5/31/2022 $ 155.93 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 16,035,328.03 Direct Deposit YTD Total $ 7,938,922.09 Salary Clearing YTD Total $ 7,958,360.82 Approval of Treasure Electronic Remittances YTD Total $ 6,716,673.40 Recommended Action: Approval to: Move to approve the following warrants Claims Clearing Fund Warrant# 8088150-8088406 $ 1,177,060.60 Direct Deposit Fund Warrant# 87236-87635 $ 798,267.54 Salary Clearing Fund Warrant# 7006664-7006688 $ 528,965.12 Treasure Electronic Remittance $ 1,558,207.10 Attachment(s): Originals on file with Auditor/Financial Services (copies on file with the Clerk of Board) 5/5/2022 Payment approval of Macecom: TO r�� , 1Z0 Account FUND # Remittance RECEIPT # Macecom 001.000000.300.300 $ 135,850.85 M-83858 $ - 5/10/2022 Payment approval of Mental Health: Account FUND # Remittance RECEIPT # MENTAL HEALTH 164.000000.000.000 $ 80,907.28 M-83961 $ - 5/10/2022 Account FUND # Remiittance RECEIPT # Dispute Resolution Surcharge 001.000000.100.000 $ 875.00 M-83962 5/31/2022 Account FUND # Remiittance RECEIPT # 2013 LTGO BOND B PRINCIPAL 215.000000.000.000 - M- 2013 LTGO BOND B INTEREST 215.000000.000.000 29,187.30 M-84484 2013 LTGO BOND B ADMIN FEES 215.000000.000.000 - 5/31/2022 Account FUND # Remiittance RECEIPT # LTGO REF BD '17 NORTH BAY-PRINC 403.000000.000.000 $ - M- LTGO REF BD '17 NORTH BAY-INT 403.000000.000.000 $ 70,162.50 M-84484 LTGO REF BD '17 NORTH BAY-ADMIN FEES 403.000000.000.000 $ - 5/31/2022 � D �O i I�Aow03. y 0 REFUND INTEREST EARNED ��� •�� Account FUND # Remiittance RECEIPT # CURRENT EXPENSE 001.000000.260.000 $ 77.82 Multiple Rec ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $ 7.98 Multiple Rec Veterans Assistance 190.000000.000.000 $ 0.93 Multiple Rec COUNTY ROAD 105.000000.000.000 $ 67.69 Multiple Rec MENTAL HEALTH 164.000000.000.000 $ 1.51 Multiple Rec 5/31/2022 Account FUND # Remiittance RECEIPT # MASON COUNTY PUBLIC WORKS BOND PRINC 205.000000.000.000 $ 760,000.00 M-84484 MASON COUNTY PUBLIC WORKS BOND INT 205.000000.000.000 $ 128,750.00 M-84484 MASON COUNTY PUBLIC WORKS BD ADMIN FEES 205.000000.000.000 $ - 5/31/2022 Account FUND # Remiittance RECEIPT # MASON COUNTY LTGO REF BD, 2021 PRIN 413.000000.000.000 $ - M- MASON COUNTY LTGO REF BD, 2021 INT 413.000000.000.000 $ 23,070.00 M-84479 MASON COUNTY LTGO REF BD, 2021 ADMIN FEES 413.000000.000.000 $ - 5/31/2022 Account FUND # Remiittance RECEIPT # MC LTGO REFUNDING BD PRIN 2020A 250.000000.000.000 $0.00 MC LTGO REFUNDING BD INT 2020A 250.000000.000.000 $18,265.90 M-84483 MC LTGO REFUNDING BD PRIN 2020A 413.000000.000.000 $0.00 MC LTGO REFUNDING BD INT 2020A 413.000000.000.000 $44,741.70 M-84483 5/6/2022 Account FUND # Remiittance RECEIPT # Mental Health Transfer Out 164.000000.100.000 33,077.70 M-83875 Jail 001.000000.205.270 1 33,(�`77,7b M-83876 5/6/2022 Account FUND # Remiittance RECEIPT # Mental Health Transfer Out 164.000000.100.000 6,701.25 M-83882 Clerk 001.000000.070.000 1 6,701.25 M-83883 5/6/2022 Account FUND # Remiittance RECEIPT # Mental Health Transfer Out 164.000000.100.000 13,073.11 M-83877 Juvenile Probation 001.000000.170.000 1 13,073.11 M-83878 5/6/2022 Account FUND # Remiittance RECEIPT # Mental Health Transfer Out 164.000000.100.000 11,995.03 M-83888 Prosecutor 001.000000.180.164 1 11,995.03 M-83889 5/17/2022 Account FUND # Remiittance RECEIPT # Mental Health Transfer Out 164.000000.100.000 1 46,450.58 M-84123 Therapeutic Courts 001.000000.256.000 46,450.58 M-84124 5/31/2022 Account FUND # Remiittance RECEIPT # MASON COUNTY LTGO REF BD, 2020 B PRIN 411.000000.100.010 $ - M- MASON COUNTY LTGO REF BD, 2020 B INT 411.000000.100.010 $ 14,613.93 M-84481 MASON COUNTY LTGO REF BD, 2020 B ADMIN FEE 411.000000.100.010 $ - 5131/2022 Account FUND # Remiittance RECEIPT # REET 1/FACILITIES 350.00000.300.000 $0.00 OPERATING EXPENSES 001.000000.310.000 $0.00 MASON COUNTY LTGO 2013 B (JAIL) 215.000000.000.000 $0.00 MASON COUNTY LTGO 2013 B (JAIL) 215.000000.000.000. $29,187.30 M-84484 Respectfully submitted by Julie Richert, Chief Deputy Treasurer 5/31/2022 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 COMMISSION MEETING DATE: June 7, 2022 Agenda Item # 8.2 Commissioner staff to complete) BRIEFING DATE: May 23, 2022 BRIEFING PRESENTED BY: Diane Zoren [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the 2021 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56 Background: The Oath of Inventory includes equipment that cost $5,000 or more and other capital assets. RECOMMENDED ACTION: Approval of the 2021 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56 Attachment: Oath of Inventory 5/23/2022 MASON COUNTY OATH OF INVENTORY AS OF DECEMBER 31, 2021 As required by RCW 36.32.210, and in compliance with Chapter 3.56 of the Mason County Code, we, the Commissioners of Mason County, do solemnly swear that this is the full and complete inventory, to the best of our knowledge of all capitalized machinery and equipment and capital assets for Mason County as of December 31, 2021 . Supporting documentation for this inventory is on file in the Mason County Support Services Department and Public Works Department. Current Expense & Sheriff Special Funds $ 5,051,123.52 Information Technology Fund (#500) $ 528,887.57 Reserve for Tech Fund (#119) $ 547,306.34 County Road $ 403,503.87 Public Health Fund $ 27,126.44 Equipment Rental & Revolving Fund (#501)* $ 14,336,318.02 Total Machinery and Equipment $20,894,265.76 Capital Assets*: Land $ 8,563,446.87 Other Improvements - Land $ 9,027,816.46 Buildings with Improvements $ 33,678,190.92 Construction in Progress $ 324,733.98 Public Works Road Land $ 4,433,623.56 Road Infrastructure $ 186,684,870.48 Road - Bridges $ 13,556,055.60 Road - Construction in Progress $ 2,364,663.41 LandFill/Transfer Stations (#402) $ 2,349,923.46 North Bay/Case Inlet Sewer Utility (#403) $ 23,144,853.98 Rustlewood Sewer & Water (#411) $ 3,055,834.13 Beard's Cove Water (#412) $ 416,377.52 Belfair WW & Water Reclamation (#413) $ 43,377,967.03 *Source: Auditor's Report See attachment A J:\Capital Assets\2021 Equipment Lists\2021 Oath and Attach A with capital assets 1 of 2 2021 Oath of Inventory Subscribed and sworn this date: BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty, Chair Randy Neatherlin, Commissioner Sharon Trask, Commissioner Attachment A Inventory Balance Department/Fund As of 12/31/2021 Auditor Recording 63,191 .61 Assessor 6,957.11 Facilities & Grounds 215,417.59 Clerk 82,240.34 Central Operations 7,604.18 District Court 7,702.67 Emergency Management 45,227.00 Public Defense 13,500.00 Juvenile Facility 21,970.32 Parks 378,148.01 Prosecuting Attorney 16,411.74 Sheriff 1,654,298.74 Superior Court 45,398.51 Treasurer 96,836.50 Motor Pool Vehicle & Equipment 2,396,219.20 Total Current Expense Fund, Sheriff Special Funds $5,051 ,123.52 Information Technology Fund (#500) 528,887.57 Reserve for Tech Fund (#119) note: in 2020 Fund 119 merged with Fund 500 547,306.34 County Road Fund 403,503.87 Public Health Fund 27,126.44 ER&R Fund 14,336,318.62 Total Other Funds- $15,843,142.84 Total ac inery & Equipment, Inventory as of 12/31/21 $ 20,894,266.36 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 7, 2022 Agenda Item # 8.3 Commissioner staff to complete) BRIEFING DATE: May 23, 2022 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the Computer Replacement Policy and Procedures Background: It is necessary to establish a computer replacement policy and procedures to provide a clear outline of how and when computer systems and hardware throughout the County should be replaced to avoid interruptions, maximize efficiency, prepare for financial outlay and maintain records. The Mason County Information Technology Steering Committee reviewed the policy and recommends approval. Budget Impacts: Computer equipment replacements will be anticipated in the budget adoption process. RECOMMENDED ACTION: Approval of the Computer Replacement Policy and Procedures Attachment: Computer Replacement Policy Resolution A Resolution Establishing the Mason County Computer Replacement Policy & Procedures in Title 2 of the Mason County Code WHEREAS, it is necessary to establish a computer replacement policy and procedures to provide a clear outline of how and when computer systems and hardware throughout the County should be replaced to avoid interruptions,maximize efficiency, prepare for financial outlay and maintain records; WHEREAS, the Mason County Information Technology Steering Committee reviewed the Computer Replacement Policy and Procedures and recommend approval; NOW, THEREFORE BE IT RESOLVED by the County Commissioners to adopt the Mason County Computer Replacement Policy and Procedures (attachment A) and add to Title 2 of the Mason County Code. Dated this 7th day of June, 2022 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM: Sharon Trask, Commissioner Im Whitehea Randy Neatherlin, Commissioner Chief Deputy Prosecuting Attorney J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2022\Computer Replacement Policy.docx Attachment A PROCEDURE RELATING TO COMPUTER REPLACEMENT POLICY Desktop and Laptop Replacement Desktop and laptop computers should be purchased with the intention of providing acceptable performance for no less than three years,with the goal of replacement by the sixth year. The on-going procedure is that 1/6 of the County's computers will be replaced annually. The Budget Manager will consult with IT on an annual basis to determine which computers are due to be replaced in the following budget year. During the preparation of the annual budget, the Budget Manager will notify the departments/offices that need to include computer replacement funding in their budget request. All computer hardware and software purchases shall be made through IT, unless directed by IT to make the purchase elsewhere. The cost of all purchases is the responsibility of the requesting department/office. While computer configurations should remain relatively consistent across the County to minimize the time required for deployment and maintenance, IT recognizes that some users need unique applications. Computers should be replaced in the event that they are no longer able to run required software adequately. Systems that require replacement earlier than anticipated need to be evaluated and approved by both the department head/elected official of the user requesting the replacement,IT and Budget Manager. All costs are the responsibility of the requesting department/office. Whether to replace computers with a desktop or laptop computer will be evaluated and approved by both the department head/elected official of the user and IT. Because they are both more expensive and less robust, laptops should only be purchased for users who havejob duties that require their primary workstation to be portable. Server Replacement Servers should be purchased with the intention of providing acceptable performance for no less than five years, with the goal of replacement by the sixth year. To maximize compatibility and longevity, servers should only be purchased from top-tier manufacturers providing full support for the expected lifespan of the hardware, and should not contain consumer-grade components like SATAdisks. Because server downtime affects the work of many people at once, resiliency during hardware failure should always be considered. Hot-swappable and redundant components should be purchased whenever possible. Servers should be purchased with at least a five-year hardware warranty and with response times of at most one business day by the manufacturer or representative. IT will maintain a supply of replacement components, especially for server hardware that is nearing end-of-life. Replacement Strategies Hardware replacement requires different strategies in different areas to minimize inconvenience for end users. Staff will be given adequate notice prior to workstation replacement and IT personnel will attemptto work around individual end user schedules. Server replacement typically requires software migration, which often requires an interruption of service. Migrations should take place outside of normal business hours and,when feasible,on days that minimize impact to end users. The County will annually replace outdated workstations according to the six-year replacement schedule.lhe replacement schedule may be completed earlier if technology and funding opportunities are available. J:\Policies\Computer Replacement Pol icy\Com puter-Hardware-Replacement-Policy final.docx Page 2 Attachment A MASON COUNTY COMPUTER REPLACEMENT POLICY&PROCEDURE POLICY STATEMENT It is the policy of Mason County to provide computer-related equipment to all Mason County Departments/Offices(County)in a cost-effective and efficient manner, subject to available funding. PURPOSE The purpose of this policy is to provide a clear outline of how and when computer systems and hardware throughout the County should be replaced to avoid interruptions,maximize efficiency, prepare for financial outlay and maintain records. SCOPE The scope of this policy applies to all workstations, laptops, peripherals and servers within the County. BACKGROUND The sheer number of devices managed by the Information Technology Department (IT)requires a well- defined and transparent strategy to ensure that all County elected officials, staff, and public are provided the most efficient tools to complete their duties and inquiries. An Information Technology Fund is established to pay for technology costs that are spread across the entire County. Individual department/office technology costs are the responsibility of the department/office. The Budget Manager, in consultation with IT, shall determine the annual internal cost of the Information Technology Fund to Current Expense and Other Funds. DESKTOP AND LAPTOP REPLACEMENT While replacement of computing hardware is an expensive and often labor-intensive process, it is necessary to ensure continuity of the County's business. And while computers of any age can have hardware problems, older computers are significantly more likely to fail, resulting in lost time, increased employee and public dissatisfaction, potentially lost information and cybersecurity issues. The intention of this policy is to provide a clear outline of how and when computer systems throughout the County should be replaced to avoid interruptions. Desktop and laptop computers should be purchased with the intention of providing acceptable performance for no less than three years, with the goal of replacement by the sixth year. RESPONSIBILITY It is the responsibility of IT to administer this policy, under the general direction of the Budget Manager and Mason County Administrator. DEFINITIONS Hardware -Physical computing equipment such as workstations, servers, and the subsystems they contain. Software -Non-physical programs, data suites, or operating systems used by hardware. Equipment -Physical accessories, components, or mechanisms that compliment or supplement hardware. Replacement -The removal of outdated hardware, software, or equipment for a more productive solution. Performance -The efficiency of which the hardware, software, or equipment allows for workplace production. Deployment -Installation of hardware, software, or equipment in the workplace. Maintenance -Manufacturer level support, repair, or replacement of covered item. J:\Policies\Computer Replacement Policy\Com puter-Hardware-Replacement-Policy final.docx Page 1 Attachment A Maximizing Workstation Lifespan The County uses a rolling replacement strategy to ensure that computers purchased by the County are utilized to their fullest extent before decommissioning. When new computers are purchased, IT first evaluates the current hardware being used to run resource intensive applications. Any substandard computers being used for such applications are replaced first. While the computers being replaced may no longer be suitable for intensive use, they may be acceptable for normal business and may be redeployed. The remaining newcomputers andthe reclaimed computers arethen deployed to locations with typical application use, with the oldest computers taking the highest priority for replacement. The computers being replaced may then be redeployed to a location with very conservative usage(e.g.email and Internet access), or may bedisposed of if they are deemed too old to be reliable. Peripherals The usable lifespans of monitors and other peripheral hardware can vary significantly from the usable lifespan of a desktop computer. It is the responsibility of individual departments/offices to purchase keyboards, mice, speakers and other peripheral hardware for their employees. It is advised to confer with IT if unsure of the type of equipment that is needed. Disposal When a workstation or server reaches the end of its usable life, IT decommissions and disposes of the equipment. Exceptions may be made, at the discretion of IT. If a department/office wishes to retain ownership of the obsolete system, they are responsible for the proper disposal and destruction. Priorto disposal,all fixed disks musteither be removed for physical destruction or securely erased using an algorithm approved by IT. An asset disposal form must be filled out by IT and once destroyed, the equipment is removed from IT's inventory. If the equipment was purchased with grant funds, it is the responsibility of the department to provide any required documentation to the granting agency. Reusable components should be reclaimed as needed. All equipment must be recycled or disposed of in accordance with applicable laws. IT should keep a small number of standard workstations, monitors,and standard peripherals on hand for new employees or unexpected needs. J:\Policies\Computer Replacement Policy\Computer-Hardware-Replacement-Policy final.docx Page 3 MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Jennifer Beierle Action Agenda: _X_ Public Hearing: Other: Department: Support Services Ext: Date: June 7t" 2022 Agenda Item # 8.4 Commissioner staff to complete) Briefing Date: May 23rd 2022 Briefing Presented By: Jennifer Beierle [ ] Item was not previously briefed with the Board Please provide an explanation of urgency Item American Rescue Plan Act (ARPA) of 2021 review Background: On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319). The $1.9 trillion package, based on President Biden's American Rescue Plan, is intended to combat the COVID-19 pandemic, including the public health and economic impacts. As a result of the passage of this plan Mason County will receive $12,949,242 in grant funding. The county has completed the Government Application process and received the first tranche of funding of$6,484,451 on 6/25/21. The second tranche will be made no earlier than 12 months after the first. Budget Impact(s): None Recommended Action: Approve for Mark to sign The Arc of the Peninsulas contract Sign contract for Mason County Housing Authority Attachment(s): ARPA Spreadsheet Contract for The Arc of the Peninsulas Contract for Mason County Housing Authority Mason County ARPA Prioritization List of Projects Review 6/6/2022 Balance Obligated by Remaining of ARPA category Mason County Project Name District Confirmed Requests BOCC Approved Contract Expended Approved Amt A Support Public Health Response/Negative Economic Impacts PUD 1 Customer Arrearages due to COVID 2 125,000 125,000 125,000 12,734 112,266 Reallocate from PUD Arrearages to HCC Eldon Fiber Buildout 2 (100,000) (100,000) (100,000) (100,000) HCC Customer Arrearages due to COVID 2 110,000 110,000 110,000 22,445 87,555 Mason County Treasurer Property Tax Reim-individual households All 125,000 125,000 125,000 89,203 35,797 Mason County Treasurer Property Tax Reim-small businesses All 75,000 75,000 75,000 24,635 50,365 EDC Small Business Grants All 500,000 500,000 500,000 500,000 - CrossroadsHousingforAssistancetoHomelessVeterans All 10,000 10,000 10,000 1,148 8,852 Mason County Housing Authority Rent Arrearages All 2/2o/22 Funk A- 123,545 100,000 100,000 The Arc of the Peninsulas All ./s/2o22 wb Tibbs 35,000 35,000 35,000 Camp Sluys Youth Camp All snon022 30,000 A Support Public Health Response/Negative Economic Impacts Subtotal 1,033,545 980,000 845,000 650,165 329,835 B Premium pay for Essential Workers Signing Bonus for Corrections Deputies-u to$30ka roved All 74,266 30,000 ti.xane 30,000 B Premium a for Essential Workers Subtotal 74,266 30,000 - 30,000 C Replace Public Sector Revenue Loss Up for government services up to$10 Million MCSO Body Cameras All 702,364 702,364 in Hame 702,364 MCSO Body Camera Install All 40,000 40,000 in xane 25,790 14,211 PUD 3 Belfair Substation 1 1,500,000 1,500,000 1,500,000 Public Records Software GOVOA All 2/35/2022 Dune 22,700 22,700 mxa,s. 17,783 4,917 DCD Records Archival Image All 2/11/22 x.nR 500,000 - Prosecutors office 2nd floor expansion(Originally 700,000) All 2/18/2o22 KdIrF 75,000 75,000 in xame 75,000 MCSO 2nd floor expansion All 2/1a/204H0WKMIyF 800,000 Ballot sorter machine B ofA Bldg All xrnn2/10/22 1,200,000 - JailElevatorandDoom All snnW2"IVF 80,000 80,000 in Han. 61,218 C Replace Public Sector Revenue LonSubtotal 4,920,064 2,340,064 - 745,937 1,594,127 D Water,Sewer,and Broadband Infrastructure PUD 1 Agate Beach Water System Mainline 3 sRmains 1.2o23 559,000 559,000 559,000 559,000 PUD 1 Vuecrest Storage Upgrade 2 158,284 158,284 158,284 132,548 25,736 CEDS Belfair Water New Well for Commercial Core UGA 1 450,000 450,000 450,000 450,000 HCC Colony Surf Fiber Buildout 2 313,SS6 313,556 313,556 313,556 HCC Eldon Fiber Buildout 2 501,932 501,932 501,932 200,000 401,932 Reallocate from PUD#1 Customer Arrearages to HCC Eldon Fiber Buildout 100,000 100,000 100,000 100,000 - Mason County IT Infrastructure Backbone/Storage upgrade All 136,261 136,098 u,xaae 136,098 - PW Rustlewood Water Well&Reservolr Electrical Control System 1 2/17/22u,bardor,. 200,000 200,000 in Han. 200,000 PW Beards Cove AC Mainline Replacement 1 2/17/22 Richard o Y. 100,000 100,000 i,Hans 100,000 PW Belfair PS#1 Improvement Project 1 2/17122ffl-dor.. 150,000 150,000 in Han. 150,000 PW Belfair PS#3 Improvement Project 1 2/27/22-fdc,Yn 180,000 180,000 in Han, 180,000 PW Lakeland Pump Station 1 2/17/22artirdor.s 42,000 42,000 mxan, 42,000 City of Shelton-Water line from 101 to Prison 2 2/13/22 Eocra 1,000,000 - Belfair Water Backup Generators 1 2123/22 uaa w.bb Y. 197,000 City of Shelton-Sewer line extension from High School to Basin 3 2/23122 Eocre 2,500,000 City of Shelton-Wallace Kneeland Substation 3 2/23/22Eocrn 3,200,000 PUD 3 Rural Broadband Cloquallum Community 2 Had-Wrk 2/10/22 500,000 - cityofSheitonGateway 3 -(C"2/1o/22 250,000 - PW70 Grinder Pumps All 2/23/22.-,dYa 151,273 151,273 in Han, 151,273 Mason County Courts Building 10 All rd 2/1op2 750,000 Port Of Allyn Water Company 1 r...rono2:WAN 100,000 D Water Sewer,and Broadband Infrastructure Subtotal 11,539,306 3,042,143 2,082,772 468,646 2,573,497 E Administration Washington State Association of Counties 2022 Dues All 4,000 4,000 4,000 - TempCountyStafftoaddressCOVID All 250,000 92,078 157,922 14,796 77,282 E Administration Subtotal 254000 96,078 157,922 18,796 77,282 Grand Total 17 821 181 6,488,285 3,085 694 1,883,544 4,604,741 Total APRA Funds Available 12,949,242 Total ARPA Funds Received in 2021-First Round 6,484,451 Total ARPA Funds Expected in 2022-Second Round 6,484,451 Total ARPA Funds Available for BOCC Approval in 2021&2022 6,224,506 Approved by BOCC during Board Briefings-w/b on upcoming Action Agendas-Included in BOCC Approved Amts 256,273 Completed projects with unexpene tied ARPA funds returned 163 Total ARPA Funds Available for BOCC Approval In 2021 (259,944) AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And THE ARC OF THE PENINSULAS This American Rescue Plan Act("ARPA")Recipient Agreement("Agreement")is dated as of the day of , 2022, by and between Mason County, a Washington political subdivision ("County"), and The Arc of the Peninsulas, a Washington state non-profit ("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027,under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF")for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule("IFR")or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency,such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency; 2)necessary expenses, 3)not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IFR and Program Guidelines (collectively "Reimbursements"). WHEREAS, the County desires to allocate portions of the ARPA Funds to The Arc of the Peninsulas to administer a program for the intellectual and developmental disabled who would be otherwise alienated resulting from the COVID-19 emergency.This is identified in the"Attachment A Scope of Work" to avoid further endangerment of the health and well-being of such impacted individuals, with such allocation of funds to be consistent with the Reimbursement requirements. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant ARPA Funds for appropriate and qualifying funds reimbursed to the Recipient by the County for provisions of education and training for the intellectual and developmental disabled individuals of Mason County. 1 NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until July 31,2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds.The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative impacts, b) Provide Government services to the extent of the reduction in revenue, c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking reimbursement of ARPA funding under the IFR, the Recipient will submit an A-19 equivalent report to the County, on or before June 30, 2024, detailing the expended funds for office space, wages, utilities and education materials. Such schedule may be modified with the prior approval of the County.Failure to provide any of the required documentation may result in termination of the Agreement and no Reimbursement of funds paid to the Recipient by the County. 5. ARPA Funds. The County agrees to Reimburse the Recipient a total sum not to exceed $35,000 by July 31, 2024 provided that the COVID-19 Reimbursement request support is received as stated in Section 4 of this Agreement. The County will not provide the funds up front to the Recipient upon Execution of this Agreement. 6. Termination. The County may terminate this Agreement, for convenience or otherwise and for no consideration or damages,upon prior notice to the Recipient. If the County terminates this Agreement prior to July 31,2024,the County will issue a reimbursement for all eligible expenditures of Recipient under this Agreement that occur prior to the effective termination date. Upon notice of termination,Recipient will promptly report its expenditures to the County using the procedure set forth in Section 2 of Attachment A. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor. Nothing contained herein will be deemed to create an association, a 2 partnership,a joint venture,or a relationship of principal and agent,or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County,its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Recipient shall comply with all federal, state, and local laws and all requirements (including certifications and audits) of the IFR and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IFR and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any,the Recipient agrees to promptly reimburse the County for such payments upon request. 11.Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service,postage fully prepaid, certified mail,return receipt requested,and addressed to the parry to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient The Arc of the Peninsulas 3243 Perry AVE Bremerton, WA 98337 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ,retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 3 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect,which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assi nmmeent. The Recipient shall not assign or transfer any of its interests in obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right,action,or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the 4 remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 23. Counterparts, This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each parry signing below warrants to the other party,that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2022. RECIPIENT,The Arc of the Peninsulas By: Print Name: Its: DATED this_day of ,2022• COUNTY ADMINISTRATOR Mark Neary, County Administrator ATTEST: McKenzie Smith, Clerk of the Board Zite"I�Z�:K' Tim 5 ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to $35,000 to The Arc of the Peninsulas who will be responsible for completing the tasks and activities below as well as others detailed throughout this AGREEMENT,using federal ARPA funding. These funds must be fully distributed by The Arc of the Peninsulas by June 30, 2024. The intent of this grant is to provide education and training to the intellectual and developmental disabled residents of Mason County who have been severely adversely impacted by the COVID-19 public health emergency. The Arc of the Peninsulas will be responsible for overseeing the program based upon the eligibility criteria, funding uses and process and deadline for distribution shown below. 1. Program Funding and Award Amount Mason County shall make $35,000 of ARPA funds available to The Arc of the Peninsulas program following receipt of COVID-19 Reimbursement request support as stated in Section 2 of this Agreement. 2. Reporting The Arc of the Peninsulas shall submit a final report on expenditures, and provide an A-19 equivalent report and signed certification detailing funds disbursed for the use of office space, wages,utilities and education materials. The Arc of the Peninsulas shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. All funds are to be disbursed by the Recipient no later than June 30,2024. 6 AMERICAN RESCUE PLAN ACT of 2021 AGREEMENT Between MASON COUNTY And MASON COUNTY HOUSING AUTHORITY This American Rescue Plan Act("ARPA")Recipient Agreement("Agreement")is dated as of the day of , 2022, by and between Mason County, a Washington political subdivision ("County"), and Mason County Housing Authority a Washington state non-profit ("Recipient"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding, CFDA Number 21.027,under an amended Title VI of the Social Security Act to add section 602 and 603, Subtitle M, Section 9901 of the Act,referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF")for the limited purposes identified in the Interim Final Rule between U. S.Treasury and Mason County,identified as the Interim Final Rule("IFR')or 31 CFR Part 35 RIN 1505-AC77 WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain costs for projects in response to the COVID-19 public health emergency during the period of March 3,2021,obligated by December 31,2024 and expended by December 31,2026,which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19,related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency; 2)necessary expenses, 3)not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IFR and Program Guidelines (collectively "Reimbursements"). WHEREAS,the County desires to allocate portions of the ARPA Funds to Mason County residents experiencing severe financial hardship due to job loss, layoff, reduction of work hours or other circumstances resulting from the COVED-19 emergency that need payment assistance to avoid eviction and thereby endanger the health and well-being of such impacted residents, with such allocation of funds to be consistent with the Reimbursement requirements. WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may grant ARPA Funds for appropriate and qualifying funds advanced to the Recipient by the County for provision of rental arrearages assistance grants to be made by the Recipient to eligible residents who are clients of the Recipient under the IFR. 1 NOW,THEREFORE,in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until June 30,2024,unless terminated by the County in writing. 2. Recipient's Use of ARPA Funds.The Recipient shall ensure that the ARPA Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) Response to mitigate the public health emergency with respect to the COVID-19 emergency or its negative impacts, b) Provide Government services to the extent of the reduction in revenue, c)respond to workers performing essential work, d)make necessary investments in water, sewer or broadband infrastructure. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d)expenses that have been or will be reimbursed under any federal program, such,as the reimbursement by the federal government pursuant to the ARPA Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking reimbursement of ARPA funding under the IFR, the Recipient will submit an A-19 equivalent report to the County, on or before June 30, 2024, detailing the rental arrearage assistance grants disbursed by the Recipient. Such schedule may be modified with the prior approval of the County. Failure to provide any of the required documentation may result in termination of the Agreement and no Reimbursement of funds paid to the Recipient by the County. 5. ARPA Funds. The County agrees to Reimburse the Recipient a total sum not to exceed $100,000 by July 31, 2024 provided that the COVID-19 Reimbursement request support is received as stated in Section 4 of this Agreement. The County will not provide the funds up front to the Recipient upon Execution of this Agreement. 6. Termination.The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages,upon prior notice to the Recipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Recipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 2 8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its officers,officials,employees, agents and volunteers harmless from and against any and all claims,injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Recipient, its officers, directors, employees, and/or agents relating to the Recipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Recipient shall comply with all federal, state, and local laws and all requirements(including certifications and audits)of the IFR and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Recipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee,the Washington State Auditor's Office and as required by the IFR and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Recipient was reimbursed for unallowable costs under this Agreement or any, the Recipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Recipient Mason County Housing Authority PO BOX 1982 Shelton, WA 98584 Mason County Attn: Jennifer Beierle 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 3 14. Time. Time is of the essence in this Agreement. 15. Survival.The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law;Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Recipient shall not assign or transfer any of its interests in obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action,or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of ARPA funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 4 23. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party,that they have the full power and authority to,execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2022. RECIPIENT,Mason County Housing Authority By: Print Name: Its: DATED this_day of , 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Kevin Shutty, Chair Sharon Trask, Commissioner ATTEST: Randy Neatherlin, Commissioner McKenzie Smith, Clerk of the Board APP S TO FORM: T' to 5 ATTACHMENT A SCOPE OF WORK The Board of Commissioners is directing up to $100,000 for residential rental assistance for residents of Mason County who request assistance from Mason County Housing Authority using federal ARPA funding. These funds must be fully distributed by Mason County Housing Authority by June 30,2024. The intent of this grant is to provide rental assistance to Mason County residents who have been severely adversely impacted financially by the COVID-19 public health emergency due to job loss,reduction in work hours, layoff, illness or other circumstance that resulted in a significant loss of income that places them at risk of eviction, and who meet the eligibility criteria outlined below. Mason County Housing Authority will be responsible for overseeing the program based upon the eligibility criteria,funding uses and process and deadline for distribution shown below. 1. Eligible Residents Individuals seeking ARPA funding through this program must: • Be a Mason County resident; • Have incurred a financial hardship due to the COVID public health emergency, such as a job loss,reduced work hours,lay off,illness or other circumstance leading to a significant reduction in household income or increase in expenses; • Priority will be given to customers subject to eviction for non-payment; • Consent to disclosure and release by Mason County Housing Authority to Mason County of all information gathered during the application process and details of award granted under this program; • Grant limitations: one rental arrearages assistance grant will be awarded per Household; 2. Program Funding and Award Amount Mason County shall make up to $100,000 of ARPA funds available to the program that will be reimbursed to Mason County Housing Authority by the County following receipt of COVID-19 Reimbursement request support as stated in Section 4 of this Agreement. The grant will be based on the time period of the household's financial hardship due to the COVID public health emergency, and will be an arrearage-forgiveness program for charges incurred during that time period. Customers will be required to provide documentation of the financial hardship. All funds are to be disbursed by the Recipient no later than June 30, 2024. 6 3. Application,Review and Distribution Process: a. Application Submission--Applicants are required to provide proof of: 1. Loss of income(such as a layoff notice or determination letter from the Employment Security Department); and/or 2. Increase in household expenses incurred due to the COVID-19 emergency (such as costs of medical testing or treatment, care of sick or dependent household member,or costs incurred due to quarantine of a household member). b. Review Process--Mason County Housing Authority will review the application, gather any additional documentation, and make a determination whether the applicant is eligible for AR-PA Act Funding. c. Award and Disbursement—Based on review of the application, Mason County Housing Authority will determine the amount of the award based on the need. 4. Reporting Mason County Housing Authority shall submit a final report on applications received, and provide an A-19 equivalent report and signed certification detailing funds disbursed to each applicant outlining the applicant address, applicant's city, brief description of applicant's COVID-19 related financial hardship (i.e. job loss, reduction in work hours, layoff, etc), amount awarded, and award disbursement date Mason County Housing Authority shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. ATTACHMENT B 7 COMPENSATION In order to maximize the amount of rental arrearages assistance available to eligible residents financially impacted by the COVID-19 public health emergency,Mason County Housing Authority has agreed to waive any compensation under this agreement to cover its administrative costs. 8 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, PE, PLS, County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 7, 2022 Agenda Item # (3 5 BRIEFING DATE: May 23, 2022 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: CRABoard Rural Arterial Trust Account (RATA) Funds for Shelton Valley Road (Winter Creek) BACKGROUND: Attached is a Rural Arterial Program (RAP) project agreement from the County Road Administration Board (CRAB) which set forth approved funding for the following project: Shelton Valley Road ($429,872) Winter Creek — Culvert Replacement Project MP 1.940 to MP 2.060 CRAB Project No. 2322-01 Final processing, if accepted, will be completed by the CRAB after they receive the signed agreements. The total estimate cost, authorized RATA funds and budget impacts to the County Road Fund are listed below: Shelton Valley Road Estimated Project Cost: $ 557,000 Authorized RATA Funds: $(429,872) County Road Funds: $ 127,128 The project is listed on the updated 2022-2027 Six-Year Transportation Improvement Program (#26) and will be added to next year's Annual Construction Program. RECOMMENDED ACTION: Recommend the Board of County Commissioners authorize the Chair to execute a County Road Administration Board RAP Contract for Shelton Valley Road — Winter Creek (CRAB Project No. 2322-01). ATTACHMENTS: 1. Project Agreement 2. Map STATE OF WASHINGTON-COUNTY ROAD ADMINISTRATION BOARD RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL Submitting County: Mason Project Number:2322-01 Date Approved:04/21/2022 AUTHORIZED RATA FUNDS: $42M72 Road Road Name(s) BMP(s) EMP(s) Segment# 05930 Shelton Valley Road Culvert 1.940 2.060 1 The State of Washington County Road Administration Board(CRABoard)and Mason County(County)mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges—rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account(RATA) funds. If the County is found not to be in compliance with these provisions,such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction,the County shall gain approval from WSDOT(chapter 43.32 RCW)for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R(resurfacing restoration and rehabilitation),the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard,and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started,and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard,set forth above, and the required matching funds and other funds represented by the county to be-committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. RAP Project Number:2322-01 Page 1 of 2 (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated,and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six(6)years from the date of final payment by the CRABoard,the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records,accounts,documents,or other data pertaining to the agreement will be furnished upon request. If any litigation,claim,or audit is commenced,the records and accounts along with supporting documentation shall be retained until said litigation,claim,or audit finding has been resolved even though such litigation,claim,or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above,the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project,it accepts and will comply with the terms of this agreement,including the terms and conditions set forth in Chapter 49,Laws of 1983, 1st Ex. Sess.(chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement,although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD: MASON COUNTY: By: By: Date: Date: RAP Project Number:2322-01 Page 2 of 2 I STATE OF WASHINGTON-COUNTY ROAD ADMINISTRATION BOARD RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL Submitting County: Mason Project Number:2322-01 Date Approved:04/21/2022 AUTHORIZED RATA FUNDS: $429,872 Road Road Name(s) BMP(s) EMP(s) Segment# 05930 Shelton Valley Road Culvert 1.940 2.060 1 The State of Washington County Road Administration Board(CRABoard) and Mason County(County)mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges—rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account(RATA)funds. If the County is found not to be in compliance with these provisions,such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction,the County shall gain approval from WSDOT(chapter 43.32 RCW)for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R(resurfacing restoration and rehabilitation),the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard,and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started,and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard,set forth above, and the required matching funds and other funds represented by the county to be committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. RAP Project Number:2322-01 Page 1 of 2 (Ia) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated,and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six(6)years from the date of final payment by the CRABoard,the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records,accounts,documents,or other data pertaining to the agreement will be furnished upon request. If any litigation,claim,or audit is commenced,the records and accounts along with supporting documentation shall be retained until said litigation,claim,or audit finding has been resolved even though such litigation,claim,or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above,the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project,it accepts and will comply with the terms of this agreement,including the terms and conditions set forth in Chapter 49,Laws of 1983, 1 st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement,although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD: MASON COUNTY: By; By: Date: Date: RAP Project Number:2322-01 Page 2 of 2 STATE OF WASHINGTON-COUNTY ROAD ADMINISTRATION BOARD RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL - Submitting County: Mason Project Number:2322-01 Date Approved:04/21/2022 AUTHORIZED RATA FUNDS: $429,872 Road Road Name(s) BMP(s) EMP(s) Segment# 05930 Shelton Valley Road Culvert 1.940 2.060 1 The State of Washington County Road Administration Board(CRABoard) and Mason County(County) mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges—rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account(RATA) funds. If the County is found not to be in compliance with these provisions,such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction,the County shall gain approval from WSDOT(chapter 43.32 RCW)for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R(resurfacing restoration and rehabilitation),the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard,and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started,and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard,set forth above, and the required matching funds and other funds represented by the county to be committed to the project,shall be paid by the County as necessary to complete the project as submitted to the CRABoard. RAP Project Number:2322-01 Page 1 of 2 (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six(6)years from the date of final payment by the CRABoard,the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records,accounts,documents,or other data pertaining to the agreement will be furnished upon request. If any litigation,claim,or audit is commenced,the records and accounts along with supporting documentation shall be retained until said litigation,claim,or audit finding has been resolved even though such litigation,claim,or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount seCout above,the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project,it accepts and will comply with the terms of this agreement,including the terms and conditions set forth in Chapter 49,Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement,although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD: MASON COUNTY: By: By: Date: Date: RAP Project Number:2322-01 Page 2 of 2 Rural Arterial Program Project #2322-01 Shelton Valley Rd — Winter Creek — MP 1 .940 to MP 2.060 Shelton Vallev Rd Z S eab&* HELTN MATLOCK R _ °G j 0 SHELTON VALLEY RD > m i t I P I D y Wlnter Creek a Lilliwaup Culvert Replacement ss i , I adfair` Tah"SRd alto Rd 1 ©OpenStreetMap�(and) ' contributors,CC-BY-SA oodsport I 1 I ' I Tahuya Allyn I Unirn loll, `� I a'c Grapivi 1 � � / I ? � 1 w / I � i1 j Ipl E �Rd Sn a mn,ya V iMidOdt Har Stine Island li a a�c . SE Arc adu,� o S ' ! 1 F ' R I �e Io�' 1 I a ' Legend iw S,t.w CIo9'.a1S�n'� T' •,0g �► ��'' i--- V --- 0 2.5 5 10 Culvert Replacement Miles ,g a T Y MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, PE, PLS, County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 7, 2022 Agenda Item # BRIEFING DATE: May 23, 2022 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: County Road Project 2041 — Mason Lake Road Improvement Project 2 BACKGROUND: County Road Project (CRP) 2041 is a road improvement project from milepost 6.23 to milepost 10.13 that will consist of resurfacing the existing roadway, upgrading the shoulders with hot mix asphalt, roadway striping and any other necessary safety improvements. This project is on the proposed amended 2022 Annual Construction Program as item No. 26. The hearing to amend is set for 9:15am on June 7, 2022. The preliminary estimated cost of the project is $1,835,000 and would be fully funded with Surface Transportation Program (STP) funding. RECOMMENDED ACTION: Recommend the Board execute a resolution for County Road Project (CRP) No. 2041, Mason Lake Road Improvement Project 2 and authorize the Chair to sign all pertinent documents and Public Works to advertise, set bid opening date/time, award contract. Only approved if the revised 2022 Annual Construction Program and Six-Year TIP are approved at the 9:15am, June 7, 2022 public hearing. ATTACHMENTS: 1. Resolution 2. Map Briefing Summary MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2041 WHEREAS,on Mason County Road No.52210,known locally as the Mason Lake Road and more specifically located in Sec.3,4,8.9,17,18 T.21N,R 2W,WM at approximately mile post 6.23 to mile post 10.13;work defined as"construction"in the BARS Manual,Page II-63,et seq,is determined to be necessary and proper;and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Roadway re-surfacing and shoulder improvements,roadway striping and other necessary safety improvements(project also known as Mason Lake Road Improvement Project 2). SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 35,000 Right of Way $ -0- Construction $ 1,800,400 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this day of 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Kevin Shutty,Chair ATTEST: Sharon Trask,Vice Chair McKenzie Smith,Clerk of the Board Randy Neatherlin,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch. Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Pub].It: 6/16/2022 CRP 2041 - Mason Lake Rd Improvements C ;10-01 MP 10.13 ^e o� �y Aa n P��G� E Bensor� �Ile o �vQ p.Rtl�P5O P� �O P 2 co c. m O �Q. MP 6.23 e� u0m t. EB 0 0.75 1.5 Miles MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: David Windom Action Agenda: Public Hearing: ❑ Other: ❑ Department: Community Services Ext: 260 Date: June 7,2022 Agenda Item# 8.-- (Commissioner staff to complete) Briefing Date: June 6,2022 Briefing Presented By: David Windom [ ] Item was not previously briefed with the Board Please provide an explanation of urgency Item• WIC Clinic Background: Last October, the WIC and Family Planning Clinics ceased operations in south Mason County. Mason Matters has identified this as a significant gap in service delivery and will have detrimental effects, especially among our most vulnerable populations. Public Health is seeking to partner with Mason Health to explore the possibility of bringing these services back to the community. A letter of intent will need to be submitted no later than Wednesday, June 8, 2022 as a placeholder for an application due later in June. Initial estimates show that a start date for these clinics would be around January 1,2023. Budget Imnact(s): Unknown. As this process is explored,a budget will be developed with the revenue sources identified and expenses forecast. Recommended Action: Approval to sign and submit a Letter of Intent to partner with Mason Health to explore the possibility of bringing WIC and Family Planning Clinics back to south Mason County. Attachment(s): Letter MASON COUNTY • COMMUNITY SERVICES Building,Planning,Environmental Health,Community Health June 7,2022 Terri Tresler WIC Program terri.tresler@doh.wa.gov Dear Terri, On behalf of the Mason Matters, Mason County Community Services Public Health, and Mason Health, I would like to register a notice of intent to apply to provide WIC services in the Shelton area, Mason County. Mason County Public Health and Mason Health will be exploring how to provide services and finding an appropriate location and building the business plan and application for later in June. Thank you for your time and consideration. Sincerely, David Windom, MSHS Director Public Health Community Development (Community Health/Environmental Health) (Permit Assistance Center/Building/Planning) 415 N.U1 Street—Shelton,WA 98584 615 W.Alder Street—Shelton,WA 98584 Shelton:360-427-9670,Ext.400 Shelton:360-427-9670,Ext.352 Belfair:360-275-4467,Ext.400 Belfair:360-275-4467,Ext.352 Elma:360-482-5269,Ext.400 Elma:360-482-5269,Ext.352 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins RE, PLS, County Engineer Hearin DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 7, 2022 JAgendaltern # i0. BRIEFING DATE: May 10, 2022 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public Hearing to Amend 2022 Annual Construction Program BACKGROUND: Mason County adopted the 2022 Annual Construction program and 2022- 2027 Six-Year Transportation Improvement Program (TIP) on November 9, 2021. At this time, Public Works would like to amend the 2022 Annual Construction Program to add the following project that qualifies for new Surface Transportation Program (STP) funding (projects are required to be obligated and approved for construction this year). • ITEM #26 Mason Lake Rd Improvement Project 2 Roadway re-surfacing and shoulder improvements, roadway striping and other necessary safety improvements. MP 6.23 -10.13 Engineering $35,000; Construction $1,800,400. The project is estimated to cost $1,835,400 and fully funded with STP funding. This project would be an extension to the same project on Mason Lake Road (County Road Project No. 2031, from milepost 5.23 to milepost 6.23); together these two projects will improve almost 5-miles of roadway. RECOMMENDED ACTION: Recommend the Board of Commissioners approve to amend the 2022 Annual Construction Program. ATTACHMENTS: 1. Resolution 2. Amended 2022 Annual Construction Program RESOLUTION NO. 2022- REPLACING RESOLUTION 2021-70 AMENDING 2022 ANNUAL CONSTRUCTION PROGRAM WHEREAS,Chapter 136-16 WAC, sets forth the procedures for the adoption of the Annual Construction Program; and, WHEREAS,Resolution 2021-70 approved November 9, 2021 adopted the 2022 Annual Construction Program; and WHEREAS,unanticipated funding has resulted in a need to amend the Annual Construction Program in order to comply with the requirements of WAC 136-16 and maintain our Standard of Good Practice with the County Road Administration Board; and, WHEREAS,in compliance therewith,the Board of County Commissioners has held a public hearing on the Annual Construction Program this 7th day of June, 2022. NOW THEREFORE,BE IT RESOLVED by the Board of Mason County Commissioners, in regular session hereby, replaces resolution 2021-70 with the attached Annual Construction Program for 2022 be adopted as set forth in detail, which are incorporated and made part of this Resolution. ADOPTED this day of , 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON KEVIN SHUTTY,Chair ATTEST: MCKENZIE SMITH,Clerk of the Board SHARON TRASK,Vice Chair APPROVED AS TO FORM: RANDY NEATHERLIN,Commissioner TIM WHITEHEAD,Ch.D.P.A. Cc: Cmmr Public Works Community Development County Road Admin.Board WSDOT/ransAid ANNUAL CONSTRUCTION PROGRAM FOR 2022(9128/21) TOTAL$'S COUNN» MASON A TOTAL COSTRUCTION DONE-columns(13)*(14) $ 9,357A36 DATE RECOMMENDED FROG.SUBMITTED B COMPUTED COUNTY FORCES LIMIT $ 12GA95 DATE OF FINAL ADOPTION C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 982,500 ORDINANCE/RESOLUTION NO. DATE OF AMENDMENT 1 2 3 4 (5) 6 7 8 9 10) (11) 12 13 14 15 w S F G g SOURCES OF FUNDS ESTIMATED EXPENDITURES ¢ PROTECT NAME ROAD SEGMENT INFORMATION ,z„ p1 i OTHER FUNDS CONSTRUCTION COUNTY z �j$ j f 6 ROAD a G °Jj PE&CE RIGHTOFWAY GRANDTOTAL �c `d' COUNTY i AMOUNT PROGRAM (595.10) (595.20) CONTRACT (ALL 595) ( ) a FUNDS SOURCE FORCES BOA c ROAD NAME BMP I EMP FFC Mlw Ol la E.Agate Road Resurfacing Project 23930 E.Agate road 3.10 3. -78 07 0.68 D E 61,542� 395,297_ STP 30�- 0 426,838 0 156,838 02 2 Shelton Springs Road Improvement Project 50810 Shelton Springs 0,00 0.62 18 0.62 0 E 57,192� 366,453 STP _ _ 20,000, 0 403,645 0 423,645 00 4 Sunny Sltle Rd.Resurfacing Project 42360Sunrry Side Rd. 0.55�3.��5 09 2.90 RC E 145,000'. 575,950 STP 30,000 0 695,558 725,558 03 3 Mason Lake Rd Im t Pro ect 52210 (Mason Lake Road 5.23 23 07 1.00 D E 149,608i0 0 0 145,000 145,000 05 5 California Road Resurface Project ;�.. CalRomia Rd 0.000 D9 1.30 RC E 65,000 0 0 0 65,OD0 65,000 06 6 Kelley Hall Rd Resurfacing Project 1300 Kelley Nall Rd. 0.00 1.95 09 1.95 RC E 97,500 D 0 0 97,500 97,500 07 7 Programmatic Bridge Repair Various 1 0.00 E 65,000' 0 10000 S,OD 00 D 25,000 25,000 65,0 08 B county-Wide Small Capital Projects Various 0.00 other E 100,000 0 10,000 5,000 45,000 40,000 SDO,OOD 09 9 Neighborhood Roadway Safety Grants various _ 0.00 Other I E 10,000 0 10,000 10,000 10 30 North Shore Rd Cady Cr.Culy.Repl. _ 70390 .North Shore Rd. 6.90 7.00 OB 0.30 A,B,D,G I 50,000 250,000 RAP 5,000 15,010 280,000 300,000 I 11 11 Uncle Johns Upper C.N.n 235DO Agate Loop Rd. 0.- BE. 09 0.00 L,A 1 74,171 1 420,304 FBRB(RCO 35,000 15.000 444,475 494,475 12 13 Uncle Johns Lower Culvert 2350D Agate Loop 1.02 1.02 09 OA0 L,A I 10,000 50,000 FBRB(RCO) 60,000 0 0 0 60,009 13 13 Sunny Slope road R.surfacing Project _ 61950 (Sunny Slope Rd.. 0.00 0.55 09 0.55 RC E 30,000_ 0 I _ 30,000 30,000 nd Road 0.12- 14 14 Hars[Ine Island Polyester Improvements - 3�� AradlBCHiia land,MadockKamRche 0.40 07 0.00� G I121,500 1,093,00__HSAG 749�O 0 2,260,000 0 3,000,000 IS 15 Clear Zone gh 22,000 1,094,000 0 1,215,000 16 16 Bell-Connector-Log yard Road New 'Log Yard Rea!E 0.00 A,B,DG S 250,000 0 200AW 50,000 0 0 250,O1XJ 17 17 Be 1,Connector-Romance Hill 865W Romance Hill 0.00 A,B,D,G. S 300,000 0 50,000 50,000 0 0 100,000 SB U Skokom61 Valley Rd Rec 11-11on 41640 Skokomish Valley Road 3.80 0.60 08 0.80 A,B,D, 1 0 10,000 FbD 10,000 0 0 0 10,000 19 19 North Island Dr Culvert Replacement 3963D North Island Drive 3.46 ! 3.47 07 0.01 L,A 1 6,000 34,000 RAP 40,0D0 0 0 0 40,000 20 20North Shore Rd-Great Bend Culv.Repl. 70990 North Shore Rd 16.60 16.70 DB 0.10 L,A I 50,000 250,000 5'C)001 I5,000 280,000 300,000 21 21 _Old Belfa r Highway impr.project 98250 Old Belfau Highway 1.20 1_.60 , 07 y 0.40 LA 1 232,000. 1,188,000 RAP 120,000 100,0D0 1,200,000 _ 0 1_,420,000 I 22 22 Trails Road Alternate Route-Razor Rd 62310 Razor Road ! 09 0.00 Other S 150,000 0 0, 150,000 0 0 150,ODD 23 23 _ WSDO7/County Intersection Feasablilty_ Johns Pralrk/SR3,OIfton,OBH/SR300,N.Bay/SR3 Other S 40.000: 0 40,OOo _ 40,000 24 24 County Safety Program Br.Guardrail Retrofit Varies 0.00 G i 52,000 HSIP 49D00 13,000 0 61,000 25 25 Cunty Safety Program Horzontal Curve Analysis _ Varies 0.00 G I 73000 HSIP 73WO 0 73,DDO ....�.._.. ._T. _ -... -� ------- _-- .. .._ 26 26 County Safety Program-Sign Post ReFlec[ive panels Varies 0.00 G 1 ' 4,000i HSIP 4000 0 0 4,000 -.-.1 y�..�...._ 26 32 1 Mason Lake Rd Improvement Project 52210 Mason Lake Road am 10.13 7.00 3.90 D E 0 1,835,400 STP 35000. 0 1,80D,400F 0 1835400 PAGE/PROGRAM TOTALS,CONSTRUCTION 2,269,513 9,202,904 1415,000 "O'clo0 8,394,916 962,500 11,472,416 CRAB FORM 93,MC REVISED 6/1/2022 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins RE, PLS, County Engineer Hearin DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 7, 2022 Agenda Item # BRIEFING DATE: May 10, 2022 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public Hearing to Amend 2022-2027 Six-Year Transportation Improvement Program BACKGROUND: Mason County adopted the 2022 Annual Construction program and 2022- 2027 Six-Year Transportation Improvement Program (TIP) on November 9, 2021. At this time, Public Works would like to amend the 2022-2027 TIP to add the following project that qualifies for new Surface Transportation Program (STP) funding (projects are required to be obligated and approved for construction this year). • ITEM #26 Mason Lake Rd Improvement Project 2 Roadway re-surfacing and shoulder improvements, roadway striping and other necessary safety improvements. MP 6.23 -10.13 Engineering $35,000; Construction $1,800,400. The project is estimated to cost $1,835,400 and fully funded with STP funding. This project would be an extension to the same project on Mason Lake Road (County Road Project No. 2031, from milepost 5.23 to milepost 6.23); together these two projects will improve almost 5-miles of roadway. RECOMMENDED ACTION: Recommend the Board of Commissioners approve to amend the 2022 Annual Construction Program. ATTACHMENTS: 1. Resolution 2. Amended 2022-2027 6-Yr TIP RESOLUTION NO.2021- REPLACING RESOLUTION 2021-71 AMENDING 2022-2027 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS,in compliance with 136-15 WAC,Mason County has prepared the attachment Six-Year Transportation Improvement Program for the period January 1,2022 through December 31, 2027;and, WHEREAS,the Board of County Commissioners hereby certifies that the priority array of potential projects on this County's road system,including bridges,was prepared by the County Engineer during the preparation of the said Six-Year Transportation Improvement Program;and, WHEREAS,the Board of County Commissioners reviewed the current bridge condition report as prepared by the County Engineer on March 21,2022;and, WHEREAS,unanticipated funding has resulted in a need to amend the Six-Year Transportation Improvement Program in order to comply with the requirements of WAC 136-15 and maintain our Standard of Good Practice with the County Road Administration Board;and, WHEREAS,the Board of County Commissioners find that the proposed Amended Six-Year Transportation Improvement Program is consistent with the County Comprehensive plan;and, WHEREAS,in compliance therewith,the Board of County Commissioners has held a public hearing on amending the 2022 through 2027 Six-Year Transportation Improvement Program this Th day of June,2022. NOW,THEREFORE,BE IT RESOLVED,by the Board of Mason County Commissioners, in regular session hereby,replaces 2021-71 with the attached Amended Six-Year Transportation Improvement Program for 2022 through 2027 be adopted,which is hereby incorporated and made part of this Resolution. ADOPTED this day of 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: KEVIN SHUTTY,Chair MCKENZIE SMITH,Clerk of the Board SHARON TRASK,Vice Chair APPROVED AS TO FORM: RANDY NEATHERLIN,Commissioner TIM WHITEHEAD,Ch.DPA cc: Commissioners Public Works Community Development County Road Admin.Board WSDOT Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only N o C. Project Title J N Federal FundingR/W c :3 D. Street/Road Name of Number Phase Federal Federal State Required a z «° L L 4th thru Envir Type 9 u- E. Beginning MP or road-Ending MP or road F a o- Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP PE 10/1/2021 STP 25.95 4.05 30 30 E.Agate Road Resurfacing Project RW 07 1 Rd.No.: 23910 0.68 CN 6/1/2022 STP 369.347 57.491 426.838 426 E N/A From: MP 3.10 To: MP 3.78 Total 2022 Project Cost $11,440,535 TOTALS 395.297 61.541 11440.535 456 CRP PE 10/1/2021 STP 17.3 2.7 20 20 Old Belfair Highway Resurfacing Project RW 07 2 Rd.No.: 98250 1.00 CN 6/1/2022 STP 332.162 51.84 384.002 384 E N/A From: MP 0.20 To: MP 1.20 Total 2022 Project Cost $404,002 TOTALS 349.462 54.54 404.002 404 CRP PE 1/1/2022 STP 25.95 4.05 30 30 Mason Lake Rd Improvement Project RW 07 3 Rd.No.: 52210 1.00 CN 6/1/2022 STP 550 145.56 695.558 695 E N/A From: MP 5.23 To: MP 6.23 Total 2022 Project Cost $725,558 TOTALS 6943.569 149.61 725.558 725 CRP PE Sunny Side Resurfacing Project RW 09 4 Rd.No.: 42360 2.90 CN 6/1/2022 145 145 145 E N/A From: MP 0.55 To: MP 3.45 Gravel to HMA Total 2022 Project Cost $145,000 TOTALS 145 145 145 CRP PE California Rd Resurfacing Project RW 09 5 Rd.No.: 41100 1 30 CN 6/1/2022 65 65 65 E N/A From: MP 0.00 To: MP 1.30 Gravel to Chip Seal Total 2022 Project Cost $65,000 TOTALS 65 65 65 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only o y.c E C. Project Title J 5 y Federal FundingR/W c D. Street/Road Name of Number m •o t Phase Federal Federal State Required ii o Z E. Beginning MP or road-Ending MP or road o n o7rd Envir Type g g g F Start Fund Cost by Fund State Local Total 1st 2nd Date F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP PE Kelly Hall Rd Resurfacing Project RW 09 6 Rd.No.: 013000 1.95 CN 6/1/2022 97.5 97.5 97.5 E N/A From: MP 0.00 To: MP 1.95 Gravel to Chip Seal Total 2022 Project Cost $97,500 TOTALS 97.5 97.5 97.5 07 PE 10 10 10 08 Programmatic Bridge Program RW 5 5 5 09 7 _ CN 50 50 50 17 18 19 Total 2022 Project Cost $65,000 TOTALS 65 65 10 5 50 07 PE 10 10 10 10 10 30 08 County-Wide Small Capital Projects RW 5 5 5 5 5 15 09 8 CN 85 85 85 85 85 255 17 18 19 Total 2022 Project Cost $100,000 TOTALS 100 100 100 100 100 300 07 PE 10 10 10 08 Neighborhood Roadway Safety Grants RW 09 9 CN 17 18 19 Total 2022 Project Cost $10,000 TOTALS 10 10 10 CRP PE 1/1/2022 RAP 5 5 5 North Shore Rd Cady Cr.Culy.Repl. RW 2/1/2022 15 15 15 O8 10 Rd.No.: 70390 0.10 CN 7/1/2022 RAP 245 35 280 280 DCE 2/21 From: MP 6.9 To: MP 7.0 Clear Zone Project Total 2022 Project Cost $300,000 TOTALS HSIP 250 50 300 20 280 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 2 of 7 Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification L Project Costs in Thousands of Dollars Federally Funded o A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only o E C. Project Title J N Federal FundingR/W = D. Street/Road Name of Number o M Phase Federal Federal State Required a z 4th thru Envir Type LL E. Beginning MP or road-Ending MP or road �o a o_ Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP 2022 PE 12/1/2021 RCO 29 6 35 35 Uncle Johns Upper Culvert RW 2/1/2022 10 5 15 15 09 11 Rd.No.: 23500 _ CN 7/1/2022 RCO 369.48 75 444.475 430 From: MP 0.64 To: MP 0.64 Replace existing culvert with a new structure Total 2022 Project Cost $494,475 TOTALS 408.48 86 494.475 35 445 CRP 2023 PE 4/1/2022 RCO 298 52 350 350 Uncle Johns Lower Culvert RW 5/1/2022 09 12 Rd No.:23500 CN 7/1/2022 From MP 1.02 To:MP 1.02 Remove existing culvert and replace as needed Total 2022 Project Cost $350,000 TOTALS 298 52 350 350 CRP PE Sunny Slope Road Resurfacing Project RW 07 13 61950 CN 6/1/2022 30 30 30 From MP 0.00 To:MP 0.55 Gravel surface to chip seal Total 2022 Project Cost $30,000 TOTALS 30 30 30 PE 2/1/2022 STPR 730.01 9.99 740 740 Harstine Island Polyester Overlay RW 07 14 Rd.No.: 30000 0.10 CN 6/1/2022 1954.9 305.1 2260 2260 From:0.12 To: 0.40 Deck Repair Total 2022 Project Cost $3,000,000 TOTALS 2684.91 315.09 3000 740 2260 Clear Zone Improvements PE 5/1/2022 HSIP 89.1 9.9 99 99 07 Rd.No.:91100-Arcadia Road RW 7/1/2022 HSIP 19.8 2.2 22 22 07 15 Rd.No: 04450-Highland Road 14.76 CN 1/31/2023 HSIP 984.6 109.4 1094 1094 07 Rd.No.: 90100-Shelton Matlock Road 08 Rd.No.: 14880-Kamilche Point Road Total 2022 Project Cost $1,215,000 TOTALS 1093.5 121.5 12151 1211 1094 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 3 of 7 Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification L Project Costs in Thousands of Dollars Federally Funded m A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Projects Only 4 C. Project Title mt m Federal Funding R/W c D. Street/Road Name of Number Y o z Phase Federal Federal State Required ri z 4th thru Envir Type u- E. Beginning MP or road-Ending MP or road d a Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP PE 1/1/2022 200 200 200 200 Belfair Connector-Log Yard Road E RW 10/1/2022 50 50 50 100 16 Rd.No.: CN From: SR3 To: Belfair Freight Corrido Design for new construction Total 2021 Project Cost $250,000 TOTALS 250 250 250 300 CRP 2019 PE 6/1/2022 50 50 50 Belfair Connector-Romance Hill RW 7/1/2022 50 50 50 09 17 Rd.No.: 86500 _ CN From: SR 3 To: Belfair Freight Corrido Design for new construction Total 2022 Project Cost $100,000 TOTALS 100 100 100 PE 1/1/2022 FbD 10 10 10 Skokomish Valley Road Reconstruction RW 1/2/2022 08 18 Rd.No.:41640 0.40 CN 3/1/2023 FLAP 1600 1600 1600 TBD From: MP 3.8 To: MP 4.6 Road reconstruction partner w/Mason Cons Dist$8M total project cost Total 2022 Project Cost $1,610,000 TOTALS 1610 1610 10 1600 CRP 2011 PE 1/1/2022 RATA 34 6 40 40 North Island Drive Culvert Replacement RW 5/2/2022 20 Rd.No.: 39630-North Island Drive CN 7/15/2023 RATA 720 07 19 From: MP 3.46 To: MP 3.47 0.01 Replace existing culvert with a new structure Total 2022 Project Cost $40,000 TOTALS 34 6 40 60 720 CRP 2021 PE 3/1/2022 RATA 5 5 10 North Shore Road-Great Bend Culvert Replacement RW 5/2/2022 15 15 15 08 20 Rd.No.: 70390 0.10 CN 7/1/2022 RATA 245 35 280 280 From: MP 16.6 To: MP 16.7 Replace existing culvert with a new structure Total 2022 Project Cost $300,000 TOTALS 250 50 300 305 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 4 of 7 Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification Project Costs in Thousands of Dollars Federally Funded c A. Federal Aid No. B. Bridge No. m Fund Source Information Expenditure Schedule Projects Only g v c a C. Project Title m Federal Funding R/W D. Street/Road Name of Number J d m Phase Federal Federal State Required a Z L r 4th thru Envir Type u- E. Beginning MP or road-Ending MP or road o 0 o Start Fund Cost by Fund State Local Total 1 st 2nd 3rd 6th Date F. Describe Work to be Done ~ (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 171 18 19 20 21 CRP 2020 PE 3/1/2022 RATA 120 120 240 Old Belfair Hwy RW 5/1/2023 100 100 100 08 21 Rd.No.: 98250 0.40 CN 4/1/2024 RATA 1080 132 1212 1432 From: MP 1.2 To: MP 1.6 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2022 Project Cost $1,432,000 TOTALS 1200 232 1432 340 1432 Trails Road Alternate Route-Rasor Road PE Rd.No.62310 RW 9/3/2022 150 150 150 22 CN From: MP. To: MP. ROW acquisition Total 2022 Project Cost $150,000 TOTALS 150 150 150 WSDOT/County Intersection Feasability Study PE 7/1/2022 40 40 Johns Prairie/SR3:Clifton,Old Belfair Hwy/SR300:N.Bay Rd/SR3 RW 07 23 Rd.No.: 0.10 CN From: MP To: MP Feasability Study Total 2022 Project Cost $40,000 TOTALS 40 40 CRP PE 6/1/2022 HSIP 49 49 49 County Safety Program-Guardrail Bridge Retrofit RW 8/1/2022 HSIP 13 13 13 07 24 Rd.No.: varies 0.12 CN 2/1/2023 HSIP 323 323 323 From: MP To: Add/upgrade bridge rail and guardrail Total 2022 Project Cost $385,000 TOTALS 385 385 62 323 CRP PE 6/1/2022 HSIP 73 73 73 County Safety Program-Horizontal Curve Analysis-Data Improvemen RW 9/1/2022 HSIP 07 25 Rd.No.: varies 0.12 CN 11/1/2022 HSIP From: MP To: Collect curve data county wide Total 2022 Project Cost $73,000 TOTALS 73 73 73 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 5 of 7 Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification L Project Costs in Thousands of Dollars Federally Funded m A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only 3 n � C. Project Title m a Federal Funding R/W c ).4 = D. Street/Road Name of Number J Phase Federal Federal State Required a Z ° L 4th thru Envir Type LL E. Beginning MP or road-Ending MP or road F° o- o Start Fund Cost by Fund State Local Total Is 2nd 3rd 6th Date F. Describe Work to be Done (mmlddlyy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 1 14 15 16 17 18 19 20 21 CRP PE 6/1/2022 HSIP 126 126 73 County Safety Program-Sign Post Reflective Panels RW 11/1/2022 HSIP 13 13 13 07 26 Rd.No.: varies 0 12 CN 4/1/2023 HSIP 373 373 373 From: MP To: Upgrade Signing with reflectorized sign posts panels Total 2022 Project Cost $512,000 TOTALS 512 512 86 373 PE RAP 36.9 4.1 41 41 Shelton Valley Culvert WINTER CREEK RW 10 10 10 07 27 Rd.No.: 05930 0.12 CN 455.4 50.6 506 506 From: MP 1.94 To: 2.06 Replace existing culvert with new structure(winter creek) Total 2022 Project Cost $557,000 TOTALS 492.3 64.7 557 557 PE 1/1/2025 400 Trails Road Realignment RW 10/1/2025 50 07 28 Rd.No.:62310 0.40 CN 4/1/2026 From: MP 0.5 To: MP 1.6 Curve Realignment Total 2022 Project Cost TOTALS 450 PE 6/1/2023 210 Log Yard Road W Freight Upgrade RW 7/1/2024 50 29 CN 4/1/2025 1325 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2022 Project Cost TOTALS 1585 Mason Benson Intersection Safety PE 6/1/2021 40 RW 10 Rd.No.63010 CN 300 30 From:MP 2.5 To:MP 2.6 0.10 Improve sight distance Total 2022 Project Cost TOTALS 350 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 6 of 7 Six Year Transportation Improvement Program Agency: Mason County 9/28/2021 From 2022 to 2027 Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date: City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.: Project Identification t Project Costs in Thousands of Dollars Federally Funded m A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only o 15 m.o E C. Project Title J N Federal Fundin R/VV —' = D. Street/Road Name of Number Phase Federal Federal State Required Z °L 4th thru Envir Type u_ E. Beginning MP or road-Ending MP or road r o- o_ Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 PE 6/1/2021 120 Frieght Corridor Trail Multimodal trail RW 31 -- CN 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2022 Project Cost TOTALS 120 PE 7/1/2022 STP 35 35 35 Mason Lake Rd Improvement Project 2 RW 32 Rd.No.52210 3.90 CN 9/1/2022 STP 1800.4 1800.4 1800.4 E N/A From:MP 6.23 To:MP 10,13 Total 2022 Project Cost $11 5, 000 TOTALS 1835.4 1835.41 1835.4 TOTALS 14.92 14272.138 4542.8 2295.5 25686.47 6258.9 8687 876 3242 Future Considerations/Wishlist 'Completion of Trails road Alternate Route-Rasor Road in phases Log Yard Port of Bremerton Industrial Loop Connectivity Planning Cloquallum Road MP 4.6 to 5.2 curve realignments Gravel Road Conversions Cloquallum Road MP 6.6 to 7.2 widening Shelton Matlock Road MP 15.36 to 16.5 realign pave shoulders Johns Prairie Road add paved shoulders RR tracks to old capital hill rd Eells Hill Road Guardrail upgrades-Brockdale,McReavy,and Johns Prairie North Shore Road Terrace Blvd Road and Hwy 101 intersection-partner project with WSDOT Webb Road Brockdale and Island Lake Road intersection-partner project with City of Shelton Illumination intersections county wide Union Boat Launch Resurfacing Trail near Roessel Road New Roads Consideration McEwan Prairie to Brockdale 101 connection 14272.138 4542.8 2295.5 25686.47 Johns Prairie and Hwy 3 connection Connection between Cloquallum and City Center exit Page 7 of 7 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing Other DEPARTMENT: Support Services EXT: 532 DATE: June 7, 2022 Agenda Item # \0.3 Commissioner staff to complete) BRIEFING DATE: April 25 & May 2, 2022 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Hold a Public Hearing on June 7, 2022 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2022 budget. Background: Requests for 2022 budget supplemental appropriations and amendments. Total Adjustments to authorized expenditure appropriations in the General Fund: $395,719 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $4,673,822 J:\Budget Office\Briefing, Agenda,&Public Hearing Items\Budget Hearings\2022\6.7.22 Budget Hearing\Public Hearing Cover Sheet 6.7.22.docx RESOLUTION NO. 1011- 035 2022 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2022,it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds,as listed in Attachments A&B to this Resolution,are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2022 authorized expenditure appropriations in the General Fund is an increase of$395,719;and WHEREAS, the net total of adjustments to 2022 authorized expenditure appropriations in funds other than the General Fund is an increase of$4,673,822;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 7"'day of June,2022 at the hour of 9:15 a.m.,in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2022 Budget as provided in Attachments A&B to this Resolution. Contact person:Jennifer Beierle,Budget Manager,(360)427-9670 ext.532 A copy of this resolution and the proposed amendments to the 2022 budget is available by contacting Toni Monnier at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 10`h day of May,2022 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON rn p .Q 'McKenzie Smith lerk o e Board Kevin Shutty,Chair APPROVED AS TO FORM: Sharon //Tras ,Commissioner WNtehea , �- Tim A l� CC: Auditor—Financial Services Ray Neatherlin, ommissioner Publish 2x 5/19&5/26 bill to Commissioners, 411 North 5ch Street,Shelton Printed From Mason County DM Printed from Mason County DMS ATTACHMENT A TO RESOLUTION NO. 2022.-D35 2022 BUDGET AMENDMENT#1 DETAIL 2022 2022 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION ALL CHANGE BUDGETED BEG FUND BALANCES TO 1 FUNDS ALL FUNDS 1,300,299 (1,605,627) ACTUAL CASH BALANCE AMOUNTS AT 1/1/2022 DEPT OF AG GRANT EXTENSION&NEW INTERLOCAL AGREEMENT TO FUND EXTRA HELP 2 001 GENERAL FUND WSU 18,600 18,600 &MOTOR POOL PURCHASE OF VEHICLE#188 FROM ER&R FOR 3 001 GENERAL FUND WSU 3,922 WSU NOXIOUS WEED USE EQUIPMENT RENTAL 4 501 &REVOLVING 3,922 SALE OF VEHICLE#188 TO WSU EXTENSION CONTRACT AMENDMENT FOR UGA EIS& COMMUNITY UNEXPENDED 2021 AMT MOVED TO 2022 5 001 GENERAL FUND DEVELOPMENT 57,930 BUDGET COMMUNITY DOE SHORELINE DIGITAL USERS GUIDE GRANT& 6 001 GENERAL FUND DEVELOPMENT 50,000 50,000 INC TO PROFESSIONAL SERVICES PARKS PLAN CONTRACT$86,430&MOVING EMPLOYEE FROM REET 2 TO PARKS&TRAILS 7 001 GENERAL FUND PARKS&TRAILS 123,930 $37,500 REALLOCATE DEM/PARKS/IT MANAGER TO DEM DEM&PARKS& & PARKS ONLY,&LEAD PAY FOR DEM EMPLOYEE 8 001 GENERAL FUND TRAILS 57,778 &PARKS EMPLOYEE INFORMATION REALLOCATE DEM/PARKS/IT MANAGER TO DEM 9 500 TECHNOLOGY (44,431) &PARKS ONLY ADD 1 FTE FOR THE NORTH PRECINCT$53,000,& AMMUNITION&LESS THAN LETHAL EQUIPMENT 10 001 GENERAL FUND SHERIFF 109,859 PURCHASE$56,859 AUDITOR, BOE, REDUCE DEPARTMENT BUDGETS BYATOTAL CLERK,WSU, $82,000 FOR IT COMPUTER REPLACEMENT FOR CORONER, DCD, COMPUTERS 2014 AND OLDER ADDED TO BOTH DISTRICT CT, 2021&2022 BUDGETS&REPLACED IN 2021, FACILITIES,& AND ADD$24,000 FOR 16 SHERIFF DESKTOPS TO 11 001 GENERAL FUND SHERIFF (58,000) BE REPLACED IN 2022 TRANSFER FROM MENTAL HEALTH TO PROSECUTOR& PROSECUTOR&PUBLIC HEALTH FOR NEW 12 001 GENERAL FUND PUBLIC DEFENSE 11,880 4,500 THERAPEUTIC COURT TRANSFER FROM MENTAL HEALTH TO PROSECUTOR&PUBLIC HEALTH FOR NEW 13 164 MENTAL HEALTH TAX 11,880 THERAPEUTIC COURT INCREASED COURT COMMISSIONER, BAILIFF, 14 001 GENERAL FUND SUPERIOR COURT 27,200 INTERPRETER&WITNESS FEE NEEDS COMMUNITY 15 117 SUPPORT SERVICES 5,800,000 5,800,000 NEW ERAP CONTRACT COMMUNITY LEAD GRANT SIGNED IN JANUARY$350K& 16 150 SERVICES HEALTH 450,000 450,000 COVID TEST KITS GRANT$100K CORRECTION TO MOVE EXCAVATOR#620 PURCHASED BY ER&R FOR SOLID WASTE PUT 17 105 COUNTY ROAD (234,409) INTO ROADS RATES IN ERROR CORRECTION TO MOVE EXCAVATOR#620 PURCHASED BY ER&R FOR SOLID WASTE PUT 18 402 ,SOLID WASTE 234,409 INTO ROADS RATES IN ERROR CORRECTION TO MOVE VEH#125 FROM SOLID lb T (10,137) WASTE TO UTILITIES ER&R RATES Page 1 of 2 Printed from Mason County DMS ATTACHMENT A TO RESOLUTION NO. 202a-035 2022 BUDGET AMENDMENT#1 DETAIL 2022 2022 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION NBCI SEWER UTILITY, CORRECTION TO MOVE VEH#125 FROM SOLID 403, RUSTLEWOOD, WASTE TO UTILITIES ER&R RATES:NBCI$5,575, 411, BEARDS COVE,& RUSTLEWOOD$1,724, BEARDS COVE$710,& 20 412,413 BELFAIR SEWER 10,137 BELFAIR SEWER$2,128 RUSTLEWOOD SEWER TRANSFER IN FROM REET 2 FOR LTGO BOND 21 411 &WATER 62,000 PRINCIPLE&INTEREST TRANSFER OUT TO RUSTLEWOOD FOR LTGO 22 351 REET 2 62,000 BOND PRINCIPLE&INTEREST GENERAL FUND TOTAL 80,480 395,719 OTHER FUNDS TOTAL 7,616,221 4,673,822 ALL FUNDS GRAND TOTAL 7,696,701 5,069,541 Printed From Mason County DMS Printed from Mason County DMS Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. 2o`L2-035 2022 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE FB TOTAL DESCRIPTION 1 001.000000.000.000.308.91.300000.0000.00. 1 1 194,824 9,105,772 BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00. 1 1 194,824 6,234,359 END FUND UNASSIGNED__ 1 103.000000.000.000.308.31.300000.0000.00. 1 1 353,351 1,194,107 BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00. 1 1 353,351 1,399,692 END FUND RESTRICTED 1 104.000000.000.000.308.31.300000.0000.00. 1 1 30,989 430,989 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00. 1 1 30,989 463,165 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00. 1 D 1 2,962,239 1,277,919 BEG FUND RESTRICTED 1 105.000000.000.000.333.20.320000.0000.00. 1 1 1,300,000 3,563,630 FED FHWA VIA WS ST DOT 1 105.000000.000.000.595.50.541000.0000.00. 1 D 555,066 PROFESSIONAL SERVICES 1 105.000000.000.000.508.31.500000.0000.00. 1 D 1,107,173 (234,409) END FUND RESTRICTED 1 106.000000.000.000.308.31.300000.0000.00. 1 1 857 288,610 BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00. 1 1 857 296,523 END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00. 1 I 6,628 248,130 BEG FUND RESTRICTED - - 1 109.000000.000.000.508.31.500000.0000.00. 1 I 6,628 238,599 END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00. 1 1 85,137 213,227 BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00, 1 1 85,137 155,711 END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00. 1 D 334 13,983 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00. 1 D 334 14,031 END FUND RESTRICTED 1 117.000000.000.200.308.31.300000.0000.00. _;_1 1 163,915 578,915 BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00. 1 1 1 163,915 681,257 END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00. 1 1 _ 45,436 277,694 BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00. 1 1 45,436 231,318 END FUND RESTRICTED 1 120.000000.000.000.308.31300000.0000.00. 1 1 14,229 89,218 BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.000-0.00. 1 1 14,229 14,229 END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00. 1 D 4,932 5,068 BEG FUND RESTRICTED 1 134.000000.000.000.521.22.512000.0000.00. 1 D 4,932 REIMB.DEP FED FOREST OT 1 134.000000.000.000.508.31.500000.0000.00. 1 D END FUND RESTRICTED 1 135.D00000.000.000.308.31.300000.0000.00. 1 D 1,569 92,323 BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00. 1 D 1,569 60,762 END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00. 1 1 36,201 155,723 BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00. 1 1 36,201 151,990 END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00. 1 1 7,598 97,843_BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00. 1 1 7,598 96,174 END FUND RESTRICTED _ - 1 150.000000.000.000.308.31.300000.0000.00. 1 1 918,322 1,352,527 BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00. 1 1 918,322 918,322 END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00. 1 D 1,043,121 5,056,879 BEG FUND RESTRICTED 1 155.000000.000.000.594.18.564000.0000.00. 1 D 1,043,121 CAPITAL EQUIPMENT 1 155.000000.000.000.508.31.500000.0000.00. 1 D - END FUND RESTRICTED 1 160.000000.000.000.308.31.300000.0000.00. 1 D 792 49,208 BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00. 1 D 792 37,801 END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00. 1 1 400,108 1,100,108 BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00. 1 1 400,108 827,708 END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00. 1 1 60,995-1,488,244 BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00. 1 1 60,995 1,310,435_END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00. 1 D 35,313 56,673 BEG FUND RESTRICTED 1 180.000000.000.000.341.42.301000.0000.00. 1 1 299 TREAS.FEES-FORECLOSURE COSTS 1 180.000000.000.000.508.31.500000.0000.00. 1 D 35,014 END FUND RESTRICTED 1 60 _ 160,786 BEG FUND RESTRICTED190.000000.000.000.308.31.300000.0000.00. 1 I ,786 - - 1 190.000000-000.000.508.31.500000.0000.00. 1 1 60,786 _ 60,786 END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00. 1 D 78,792 j 15,370 BEG FUND RESTRICTED 1 192.000000.000.000.554.90.541000.0000.00. 1 D 1,485 PROFESSIONAL SERVICES 1 192-000000.000.000.508.31.500000.0000.00. 1 D 77,307 _ - END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00. 1 D 1,023 68,977 BEG FUND COMMITTED 1 194.000000.100.000.553.60.541010.0000.00. 1 D 1,023 PROFESSIONAL SERVICES END FUND COMMITTED 1 195.000000.000.000.308.41.300000.0000.00. 1 ID 397} 7,189 BEG FUND COMMITTED 1 195.000000.000.000.508.41.500000.0000.00. 1 I 397 397 END FUND COMMITTED 1 199.000000-001.000.308.41.300000.0000.00. 1 1 9,108 - 29,108 BEG FUND COMMITTED 1 199.000000.000.000.-508.41.500000.0000.00. 1 1 9,108 9,108 END FUND COMMITTED 1 350.000000.000.000.308.-31.300000.0000.00. 1 1 1,110,195 2,010,195 BEG FUND RESTRICTED 1 350.000000.000.000.508.31.500000.0000.00. 1 I 1,110,195 1,470,217 END FUND RESTRICTED 1 351.000000.000.000.308.31300000.0000.00. 1 I 1,430,432 3,030,432 BEG FUND RESTRICTED 1 351.000000-000.000.508.31.500000.00,00.00. 1 I 1,430,432 2,493,601 END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00. 1 1 1,083,469 2,074,206 BEG FUND COMMITTED 1. 4 2. _ .000.508.4 .0000. 1 I c 1,083,469 1,754,187 END FUND COMMITTED D V 372,367 1,777,042 BEG FUND COMMITTED Printed from Mason County DMS Page 1 of 3 ATTACHMENT B TO RESOLUTION NO.�0�'�-035 2022 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE FB TOTAL DESCRIPTION 1 403.000000.100.020.508.41.500000.0000.00. 1 1 372,367 2,064,936 END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00. 1 D 59,246 133,014_BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00. 1 D 59,246 (52,246) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00. 1_ 1 16,066 604,335 BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00. 1 1 16,066 608,105 END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00. 1 1 582,028 1,194,294 BEG FUND COMMITTED 1 413.000000.000.000.508.41.500000.0000.00. 1 I 582,028 4,796,961 END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00. 1 D 480 443,520 BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00. 1 D 480 142,623 END FUND COMMITTED 1 429.000000.000.000.308.41.300000.0000.00. 1 1 6,962 215,405 BEG FUND COMMITTED 1 429.000000.000.000.508.41.500000.0000.00. 1 1 6,962 221,697 END FUND COMMITTED 1 480.000000.000.000.308.41.300000.0000 00. 1 qD 78 17,882 BEG FUND COMMITTED 1 480.000000.000.000.508.41.500000.0000.00. 1 78 178,749 END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00. 1 2,288 217,712 BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00. 1 D 2,288 109,027 END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00. 1 1 1,713,530 4,104,167 BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00. 1 1 1,713,530 2,952,554 END FUND COMMITTED 1 502.000000.000.000.308.41.300000.0000.00. 1 1 35,228 196,228 BEG FUND COMMITTED 1 502.000000.000.000.508.41.500000.0000.00. 1 1 35,228 35,228 END FUND COMMITTED 2 001.000000.010.003.334.02.310337.0000.00. 2 1 1,200 GIANT HOGWEED-DEPTAG GRANT 2 001.000000.010.003.334.02.310177.0000.00. 2 1 3,400 PERENNIAL PEPPERWEED GRANT 2 001.000000.010.003.345.16.300001.0000.00. 2 1 14,000 PROF CONTRACT-10,000 YEARS 2 001.000000.010.003.553.60.510600.0000.00. 2 1 17,100 EXTRA HELP/SEASONAL 2 001.000000.010.003.553.60.548777.0000.00. 2 1 1,500 MOTOR POOL MAINT-MONTHLY 3 001.000000.010.003.594.53.564000.0000.00. 1 1 3,922 CAPITAL VEHICLE EQUIP 3 001.000000.320.000.508.91.500000.0000.00. 1 D 3,922 6,230,437 END FUND UNASSIGNED 4 501.000000.000.000.369.10.300000.0000.00. 2 1 3,922 SALE OF SCRAP AND JUNK 4 501.000000.000.000.508.41.500000.0000.00. 2 1 3,922 END FUND COMMITTED 5 001.000000.125.146.558.60.541021.0000.00. 1 1 57,930 BELFAIR UGA EIS 5 001.000000.320.000.508.91.500000.0000.00. 1 D 57,930 6,172,507 END FUND UNASSIGNED 6 001.000000.125.146.334.03.310000.0000.00. 2 1 50,000 GRANT REVENUE 6 001.000000.125.146.558.50.541020.0000.00. 2 1 50,000 PROFESSIONAL SERVICES 7 001.000000.146.000.576.80.510600.0000.00. 1 1 37,500 PROFESSIONAL SERVICES 7 001.000000.146.000.576.80.541010.0000.00. 1 1 86,430 PROFESSIONAL SERVICES 7 001.000000.320.000.508.91.500000.0000.00. 1 D 123,930 6,048,577 END FUND UNASSIGNED 8 001.000000.050.000.525.10.510010.0000.00. 1 1 22,999 DEM MANAGER 8 001.000000.050.000.525.10.510020.0000.00. 1 1 2,280 ADMINISTRATIVE COORDINATOR 8 001.000000.146.000.576.80.510010.0000.00. 1 1 8,154 MAINTENANCE 8 001.000000.146.000.576.80.510780.0000.00. 1 1 24,345 PARKS&TRAILS MANAGER 8 001.000000.320.000.508.91.500000.0000.00. 1 D 57,778 5,990,799 END FUND UNASSIGNED 9 500.000000.000.000.518.80.510780.0000.00. 1 D 44,431 INFORMATION SERV MANAGER 9 500.000000.000.000.508.41.500000.0000.00. 1 1 44,431 155,746 END FUND COMMITTED 10 001.000000.205.265.521.10.510050.0000.00. 1 1 53,000 SUPPORT SPECIALIST 10 001.000000.205.267.521.22.535010.0000.00. 1 1 18,738 TACTICAL EQUIPMENT 10 001.000000.205.267.521.22.531030.0000.00. 1 1 31,062 AMMUNITIONS 10 001.000000.205.265.521.10.535010.0000.00. 1 1 7,059 SMALL TOOLS&MINOR EQUIPMENT 10 001.000000.320.000.508.91.500000.0000.00. 1 D 109,859 5,880,940 END FUND UNASSIGNED 11 001.000000.010.000.571.21.535098.0000.00. 1 D 10,000 IT TRACKABLE EQUIPMENT 11 001.000000.030.031.514.23.535098.0000.00. 1 D 2,000 IT TRACKABLE EQUIPMENT 11 001.000000.030.033.514.81.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT 11 001.000000.030.034.514.40.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT 11 001.000000.050.000.525.10.535098.0000.00. 1 D 2,000 IT TRACKABLE EQUIPMENT 11 001.000000.055.000.518.30.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT it 001.000000.057.200.514.24.535098.0000.00. 1 D 8,000 IT TRACKABLE EQUIPMENT 11 001.000000.070.000.512.30.535098.0000.00. 1 D 14,000 IT TRACKABLE EQUIPMENT 11 001.000000.100.000.512.40.535098.0000.00. 1 D 14,000 IT TRACKABLE EQUIPMENT _ __-. - ,�17..g}041.000000 f00gg177352333.813� + (� 4,000 IT TRACKABLE EQUIPMENT 1 €}0011.�uxxXX1.�25tOD0. 59�0� 8 V 4,000 IT TRACKABLE EQUIPMENT Printed from Mason County DMS Page 2 of 3 ATTACHMENT B TO RESOLUTION NO. 1Cr1.2-035 2022 BUDGET AMENDMENT f#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED A ACCOUNT TYPE I/D REVENUE EXPENDITURE i CHANGE F13TOTAL DESCRIPTION 11 001.000000.190.000.563.10.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT 11 001.000000.205.000.521.10.535098.0000.00. 1 1 24,000 IT TRACKABLE EQUIPMENT 11 001.000000.3 20.000.508.91.500000.0000.00. 1 1 58,000 5,938,940 END FUND UNASSIGNED 12 001.000000.180.164.397.00.300164.0000.00. 2 1 7,380 TRANSFER IN MENTAL HEALTH 12 001.000000.240.000.397.00.300164.0000.00. 2 1 4,500 TRANSFER IN MENTAL HEALTH 12 001.000000.240.000.515.93.541010.0000.00. 1 1 4,500 ADULT MISDEMEANOR CONTRACT 12 001.000000.320.000.508.91.500000.0000.00. 1 1 7,380 5,946,320 END FUND UNASSIGNED 13 164.000000.100.000.597.00.500180.0000.00. 2 1 7,380 TRANFER OUT:PROS MENTAL HEALTH 13 164.000000.100.000.597.00.500240.0000.00. 2 1 4,500 TRANSFER OUT:OPD 13 164.000000.100.000.508.31.500000.0000.00. 1 D 11,880 1,298,555 END FUND RESTRICTED 14 001.000000.250.000.512.21.510023.0000.00. 1 1 8,000 MISC COURT COMMISSIONER 14 -0O1.000000.250.000.512.21.510610.0000.00. 1 1 3,500 BAILIFF 14 001.000000.250.000.512.21.541053.0000.00. 1 1 10,000 INTERPRETER 14 001000000.250.000.512.21.549050.0000.00. 1 1 5,700 WITNESS FEES-CRIMINAL 14 001.000000.320.000.508.91.500000.0000.00. 1 D 27,200 5,911,740 END FUND UNASSIGNED 15 117.000000.000.200.333.21.302702.0000.00. 2 1 5,800,000 ERAP 2.0 GRANT 15 117.000000.000.200.565.40.541000.0000.00. 2 1 5,800,000 PROFESSIONAL SERVICES 16 150.000000.200.000.333.93.395620.0000.00. 2 1 350,000 LEAD GRANT 16 150.000000.100.000.333.93.333210.0000.00. 2 1 100,000 COVID TEST KITS 16 150.000000.200.000.562.20.541030.0000.00. 2 1 350,000 PROFESSIONAL SERVICES 16 150.000000.100.000.562.10.531020.0000.00. 2 1 100,000 COVID TEST KITS - 17 105.000000.000.000.542.10.545951.0000.00. 1 D 234,409 ER&R VEHICLES 17 105.000000.000.000.508.31.500000.0000.00. 1 1 234,409 END FUND RESTRICTED 18 402.000000.000.000.537.80.545951.0000.00. 1 1 234,409 ER&RVEHICLES 18 402.000000.000.000.508.41.500000.0000.00. 1 D 234,409 1,519,778 END FUND COMMITTED 19 402.000000.000.000.537.80.545951.0000.00. 1 1 10,137 ER&R VEHICLES 19 402.000000.000.000.508.41.500000.0000.00. 1 D 10,137 1,509,641 END FUND COMMITTED 20 403.000000.100.020.535.83.545951.0000.00. 1 D 5,575 ER&R VEHICLES 20 403.000000.100.020.508.41.500000.0000.00. 1 1 5,575 2,070,511 END FUND COMMITTED 20 411.000000.100.000.535.81.545951.0000.00. 1 D 862 ER&R VEHICLES 20 411.000000.200.000.534.81.545951.0000.00. 1 D 862 ER&R VEHICLES 20 411.000000.000.000.508.41.500000.0000.00. 1 1 1,724 (50,522) END FUND COMMITTED 20 412.000000.000.000.534.82.545951.0000.00. 1 D 710 ER&R VEHICLES 20 412.000000.000.000.508.41.500000.0000.00. 1 1 710 608,815 END FUND COMMITTED 20 413.000000.000.000.535.84.545951.0000.00. 1 D 2,128 ER&R VEHICLES 20 413.000000.000.000.58.41.500000.0000.00. 1 1 2,128 4,799,089 END FUND COMMITTED 21 411.000000.000.000.397.00.300351.0000.00. 1 1 62,000 TRANSFER IN:REET 2 21 411.000000.000.000.508.41.500000.0000.00. 1 1 62,000 9,754 END FUND COMMITTED 22 351.000000.000.000.597.00.500411.0000.00. 1 1 62,000 TRANSFER OUT:RUSTLEWOOD 22 351.000000.000.000.508.31.500000.0000.00. 1 D 62,000 2,431,601 END FUND RESTRICTED General Fund Total: 80,480 395,719 (120,415) Other Funds Total: 7,616,221 4,673,822 7,296,682 All Funds Grand Total: 7,696,701 5,069,541 7,176,267 Printed From Mason County DMS Page 3 of 3 Printed from Mason County DMS