HomeMy WebLinkAbout2022/04/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 11,2022
Monday,April 11,2022
9:10 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jennifer Beierle gave the March 2022 Financial Report. Current Expense revenue
$9,718,661 at 24%;last year$8,236,027 at 21%. Treasurer revenue year to date$1,243,464
at 11%;last year$1,271,841 at 11%. Treasurer revenue this month$4,232,421 at 24%;last
year$2,653,497 at 19%. Current Expense expenditure$9,853,511 at 23%;last year
$9,507,602 at 23%. Six-Year Specific revenue streams comparison:Community
Development$634,612;Detention&Correction$39,637;Current Expense Property Taxes
$1,243,464;Road Diversion Property Tax$109,357;County Road Property Tax$1,032,205;
Current Expense Sales Tax$2,019,489;Criminal Justice$464,356;Rural Sales&Use Tax
Fund$247,977;Homelessness Prevention Filings$198,328;Lodging Tax$160,215;and
REET 1 and REET 2$410,531. Sales tax$2,019,489.41 projected$8,587,552.21. March
total$605,844.73. Six-Year Financial Recap Current Expense cash$21,565,097 and Special
Fund cash$43,521,700. Total General Fund&Special Fund used 21.77%. A few
departments need budget amendments. Special&Other Funds revenue$13,479,562 at 18%;
last year$9,639,279 at 22%. Special&Other Funds expenditure$11,479,264 at 14%;last
year$10,545,023 at 20%.
• John Taylor discussed the Recreation and Conservation Office(RCO)Applicant Resolution
/Authorization document. Sections 9, 11, 13,and 14 are not applicable. Robert W.Droll
submitted his figures for the grant which were higher than expected due to figured in costs
based on future inflation. The project likely will not be built until 2024. Overall,Droll has
$5.15 million for the owner's match. This includes the two grant awards for$350k plus
$500k and the Land and Water Conservation Fund(LWCF)grant for potentially$2 million.
This brings the cost to$4,653,000.
• Mark shared the 2022 Department of Commerce Public Services Community Development
Block Grant(CDBG)grant amounts for the grant period of July 1,2022 through June 30,
2023. This is fully funded by the CDBG grant and a Public Hearing will be set for Tuesday,
May 24,2022 at 9:15 a.m. Approved to move forward.
• Mark asked to issue a Request for Qualifications(RFQ)for Architectural and Engineering
Professional Services. This would solicit qualifications from qualified individuals/firms for
as-needed services for design and construction including all civil engineering and permitting
requirements for County-owned property located throughout Mason County. Approved to
move forward.
• Mark discussed a Letter of Support for potential development in Mason County to be used
by the Economic Development Council(EDC). This would be an opening letter to invite
developers to build in Mason County. Cmmr.Neatherlin shared his support if it is a generic
letter. Jennifer Baria added that this would allow for a faster turnaround for projects.
Approved to move forward.
• Cmmr.Neatherlin discussed opportunities for advertising and marketing for new staff and
compensating and rewarding current staff. Prior to COVID-19,Frank Pinter had begun
looking into incentives for staff who further their education or get certifications that enhance
their scope of work. Mark will bring options forward.
• Mark gave an update on The Arc of the Peninsulas American Rescue Plan Act(ARPA)
request for$35k. The funds would be for wages,office space,utilities,and education
materials. Jennifer Beierle added that an agreement is needed from both The Arc of the
Peninsulas and the Mason County Housing Authority. Cmmr.Neatherlin asked if the
funding for the Housing Authority can be moved forward to the agenda to be allocated to
prevent families from being evicted. Cmmr. Shutty suggested to move it forward pending
scope of work development and contract.
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• Cmmr. Shutty shared a request from Public Utility District No. I for a Letter of Support to
Senator Patty Murray for funding for the fiber project along the canal on Highway 101.
Approved to move forward.
• Cmmr.Shutty requested to do a Proclamation honoring local 911 dispatchers. Approved to
move forward.
• Cmmr. Shutty suggesting looking into using ARPA funds for design work for the Belfair
Sewer project west of State Route 3. Loretta met with Kennedy-Jenks on Friday to double
check dates,advertising details,and to potentially look at preliminary designs for servicing
other parts of the Urban Growth Area(UGA).
9:35 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Justin Phelps gave an update on the Belfair Water Reclamation Facility Reclaimed Water
Discharge Permit Renewal application. The Belfair Water Reclamation Facility operates
under State permit which needs renewed every 5 years and is currently operating under the
original permit. Department of Ecology is requiring that Mason County send a permit
renewal June 1,2022. The application covers effluent flows,water quality,and operations.
There are no proposed changes and monitoring requirements should be the same with no
budget impacts.
• Loretta shared that Public Works would like to give a quarterly report that provides account
status on all utilities and begin tracking trends.
• Richard Dickinson discussed the impacts to the Belfair Transfer Station from the closure of
the Olympic View Transfer Station in Kitsap County. Kitsap was able to operate enough for
commercial traffic,but not residential. On Saturday the Belfair Transfer Station had to shut
down at 2 p.m.due to being full. Very few"Free Dump Day"vouchers were used and those
were not a factor for that weekend.
• Mike Collins reported on the Open House for Agate Loop Road. 800 notices were sent out
to the surrounding neighborhood and 50 signups were received but more residents showed
up. For the signups,44 were against and 6 were for opening up the channel and closing the
road. Two options were presented:open the channel($200k)or install a 65'bridge($3
million). A main concern was emergency response,it would take an additional 1 minute and
17 seconds to go around if the road is closed. Another concern is the hill from the Sunset
intersection to the top of the grange. The first 300' is a 100' elevation which is about a
12.7%grade. Potentially they could do a 20' cut to create a 6.5%grade. The intersection
itself has poor alignment due to the hill. On another project similar to this they may be able
build a smaller structure than a bridge. 2 are supportive if there is a foot bridge.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON C UNTY COMMISSIONERS
evin Shutty baron Tragk dy Neath in
Chair Commissioner ommission
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