HomeMy WebLinkAbout2022/05/09 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
May 9, 2022
In the spirit of public information and inclusion,the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Daniel Goodell, Presiding Judge
Amber Finlay, Judge
Monty Cobb, Judge
Jim Madsen Chief Administrator
DEPARTMENT: Superior Court EXT: 206
BRIEFING DATE: 5Rj22- may 9 2022
PREVIOUS BRIEFING DATES: 7/12/21; 7/26/21; 10/5/21 and 11/1/21
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply):
❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain
ITEM: Creating an Administrative Secretary/Judicial Assistant position in Superior Court
EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions)
Previously, the Superior Court requested the approval of a proposed reorganization of its administrative
structure in order to better manage the three divisions of the Court. This request was laid out in a
three phase approach. The BOCC approved Phase one which included the creation of the Chief
Superior Court Administrator and Juvenile Detention Manager positions. We are currently in Phase 2
which includes analysis of the staffing and leadership roles within the general Superior Court Division.
Phase 3 will include a comprehensive look at the Juvenile Court Division.
Mason County Superior Court's historical staffing pattern included 3 Judicial Assistants for the two
Superior Court Judges and part time Court Commissioner with the Superior Court Administrator position
assisting as a "4t' Judicial Assistant". Since 1/1/2015 Mason County has added a third Superior Court
Judge, increased the Court Commissioner to nearly full time in order to accommodate expanding
judicial caseloads, and added multiple additional therapeutic courts. During this timeframe no
additional Judicial Assistant/administrative support has been added with the increase in work.
Although we are continuing to evaluate the needs in the second phase of the reorganization, we have
reached a critical point in the need for additional administrative support to manage the workflow in the
Superior Court Administrative office. The new Chief Superior Court Administrator is managing the three
departments of the Courts (Juvenile, Therapeutic and Superior Courts) and is unable to regularly assist
with Judicial Assistant duties as the previous Superior Court Administrator did.
This request creates a 1.0 FTE position reporting to the Chief Court Administrator providing office
support for the Superior Court Administration office.
Briefing Summary 4/26/2022
BUDGET IMPACT:
1 FTE's with benefits at Non-Represented Range 13. The range would be $44,887.38 for"Entry" level
up to $54,636.64 for an employee at Step 10.
PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
Approve the Superior Court's request to create, post and fill the Administrative Secretary/Judicial
Assistant position.
ATTACHMENTS:
Administrative Secretary/Judicial Assistant Position Description
Briefing Summary 4/26/2022
ors .yTF
POSITION DESCRIPTION
J.Y:!
Title: Department:
Administrative Secretary/Judicial Assistant Superior Court
Affiliation: Reports to:
Non-Represented Chief Superior Court Administrator
Salary Range: Supervises/Directs:
According to current Non-Represented salary None
scale
Job Class: Risk Class: 5306-07 Exempt: Non-Exempt: X
Elected Official Approval Date: Human Resources Approval Date:
JOB SUMMARY:
Provides legal secretarial and office support, along with support for Court dockets and trials, by
assisting in the management of court proceedings, generating routine correspondence and
paperwork.
WORK/RESPONSIBILITIES: (Any one position may not include all duties listed, nor do the examples include all tasks that may be
performed in positions of this class.)
Hosts virtual Court proceedings, through the Zoom platform or other related platforms. Review and
monitor the quality of the court record.
Works with the IT Department and Facilities Department to insure that Court proceedings are
adequately supported.
Sets up virtual Court proceedings, including contacting participants in order to work through
evidentiary/procedural challenges, working with the Clerk's office to insure that its requirements are
met, working with the judicial officer to insure that the appropriate protocol is established and
communicated to the parties.
Works with parties involved in virtual Court proceedings to insure that exhibits are prepared in the
appropriate manner.
Assists Administrative Staff by: preparing general correspondence and paperwork as needed,
answering incoming calls, assisting visitors, taking messages, determining needs, answering general
questions and furnishing information regarding established procedures, policies and services;
developing and maintaining court schedules; monitoring cases and adjusting caseloads and
courtrooms as necessary; scheduling trials, conferences and hearings; reviewing files and
correspondence to assure readiness for court; verifying data and preparing notices for appropriate
parties; assisting in the maintenance of the law library, drafting orders, letters, memoranda or other
correspondence; preparation of jury instructions for the court, maintaining non-court calendars and
office files to ensure a smooth flow of work through the department; obtaining judge's signature on all
Est.09.22.2020
documents requiring court's review; tracking files and obtaining information and files for review and
processing by the judge.
Works as a Bailiff and/or assists Bailiffs in the performance of their duties during jury trials.
Assists individuals attending court by instructing participants about court protocols as needed.
Maintains confidentiality of all sensitive reports, correspondence, conversations, special inquiries,
closed proceedings or other confidential matters.
Maintains reliable and punctual attendance.
Performs other related duties as assigned by Chief Superior Court Administrator.
DISTINGUISHING FEATURES:
The Administrative Secretary is primarily responsible for working with Court Administration, Judicial
Officers, and parties to facilitate Court Proceedings.
WORKING CONDITIONS:
Work is performed primarily in an office or courtroom environment. Required to sit, talk, and hear;
frequently required to use hands-to-finger, feel or handle writing utensils, computers and office supplies
which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with
arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include
close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is
occasionally required to lift or move up to 30 pounds.
Position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced
environment. Employee is required to maintain confidentiality of information within the department.
The employee may be required to deal with irate, disgruntled and sometimes hostile individuals
requiring the use of conflict management skills. Employee is frequently required to perform work in
confidence and under pressure for deadlines, and is required to maintain professional composure and
tact, patience and courtesy at all times.
QUALIFICATIONS:
Knowledge, Skills & Abilities:
Knowledge of:
➢ Law office practices, legal forms and terminology.
➢ Court practice and rules.
➢ Fluent in Microsoft Office products, including Word and Excel.
Zoom meeting platform.
Ability to:
➢ Professionally represent the Court to the participants.
Est.09.22.2020
➢ Type 30 words per minute.
➢ Establish and follow priorities, problem solve while working with other staff and judicial officers
to promote the function of the Court.
Establish and maintain effective working relationships with the public, participants, judicial
officers and administrative staff.
Physically perform the essential functions of the job.
EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience that
provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way
to obtain the knowledge and abilities would be:
Two years of college level coursework and two years legal/administrative secretarial experience, or
equivalent; OR High school diploma or G.E.D. and five years legal/administrative secretarial
experience, or equivalent, OR any combination of education and experience that provides the required
skills, knowledge and abilities.
LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS:
A valid Washington State drivers' license.
REQUIRED TRAINING FOR THIS POSITION
Sexual Harassment & Discrimination-Annually
Smart Risk Management-Once
Slip, Trip and Fall-Annually
Safe Lifting Practices-Annually
FEMA IS 100 and 700 — Once
FEMA 907 - Annually
REGULAR MONITORED DRIVER:—No—
Additional job specific trainings may be issued at a later date.
Human Resources Signature of Approval:
Date:
Elected Official Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Est. 09.22.2020
Signature:
Est.09.22.2020
04i
Mason County Community Services — Briefing
May 9, 2022
Briefing Items
• Monthly update on permit processing times—Kell
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen, Todd Cunningham, Ian Tracy
DEPARTMENT: Community Development/EH EXT: 286
BRIEFING DATE: 5/9/2022
PREVIOUS BRIEFING DATES: None
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM: Monthly update of Permit processing times.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Department of Community Development and Environmental Health to update the
Commission on permitting timelines:
• Submittal Appointment availability
• Inspection requests and availability
• Permit turnaround times for SWG, SFR and Commercial
• Any Staffing updates(related to permitting)
BUDGET IMPACT: None
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.) None
RECOMMENDED OR REQUESTED ACTION: No action required. Update and discussion.
ATTACHMENTS: None
Briefing Summary 5/4/2022
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
May 9,2022
Briefing Items
• Procure new flatbed equipment trailer off Washington State Contract
• Set Hearing for June 7, 2022 at 9:15am to amend the 2022 Annual and 2022-2027 Six-
year Transportation Improvement Program. (Requesting this moving forward at the May 10,
2022 Commission Meeting)
• News Release: County/City Fill the Public Works Truck Event—Thursday, May 19`h
(Requesting this moving forward at the May 10, 2022 Commission Meeting)
Discussion Items
• County Road Improvement District(RID)process and cost participation
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 9, 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Purchase of a flatbed equipment trailer off Washington State Contract
EXECUTIVE SUMMARY:
Public Works wishes to acquire a flatbed equipment trailer to haul the smaller road
maintenance equipment to job sites with fleet vehicles (F550 trucks). A tilt trailer is
currently used which can only be towed by our 10-yard truck. Purchasing this trailer
frees up our larger trucks to haul pup trailers and larger equipment to job sites,
making for more efficient operations.
Budgetpacts:
Olympic Trailer &Truck Accessories of Olympia, WA and off of Washington State
Contract No. 00816 provides the most competitive price of $16,874.92.
With the savings realized on other equipment purchases this year, we remain under budget
with this purchase (see attached spreadsheet.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners authorize Public Works to procure a
deckover equipment trailer from Olympic Trailer &Truck Accessories off of the
Washington State Contract for $16,874.92.
Attachments:
1. 2022 Equipment Budget
2. Sales Quote
2022 Public Works Road Operations
Equipment Budget
Budgeted Purchased
Equipment Description Quantity Condition Unit Price Total Quantity Condition Unit Price Total
Front-End Loader 1 New $ 230,000.00 $ 230,000.00 1 New $ 122,318.00 $ 122,318.00
Chipper 1 New $ 75,000.00 $ 75,000.00 $ -
F-550 w/sander, plow and dump bed 4 New $ 80,000.00 $ 320,000.00 $ -
Tractor and lowboy trailer 1 Used $ 130,000.00 $ 130,000.00 1 Used $ 107,500.00 $ 107,500.00
3 Axle Pup Trailer 3 Used $ 75,000.00 $ 225,000.00 2 New $ 101,601.00 $ 203,202.00
Flatbed Equipment Trailer 1 New $ 16,874.92 $ 16,874.92
Automated Flag Assist Device 0 1 New $ 33,998.00 $ 33,998.00
Plate Compactor 0 1 New $ 12,640.00 $ 12,640.00
2022 Approved Budget= $ 980,000.00 YTD= $ 496,532.92
REMAINING BUDGET= $ 483,467.08
360-357-3065
• (te1:+13603573065)
9 7830 MARTIN WAY E OLYMPIA,WA
Search Stock# Q
MON-FRI 8:00 AM-5:30 PM
SATURDAY 8:00 AM-4:00 PM
(/) SUNDAY CLOSED
FOLLOW US: f (https://%vww.facebook.com/Olymp!cTrailersAndTruckAccessories/)
HOME VIDEOS PARTS SERVICE FINANCING HIRING REVIEWS CONTACT,
LIST) SERVICE) HIRING) SHOWROOM VIRTUAL TO
(/HOME) INVENTORY BRANDS (fVIDEOS- (/PARTS) (/SCHEDULE- (/FINANCING) (/NOW- (/REVIEWS) US (/SHOWROOM) (HTTPS://GC
SPECIALS DUMP USED TRAILERS ENCLOSED CARGO UTILITY
(/all-inventory/specials) (/all-inventory/dump-trailers) (/all-inventory/used-trailers) (/all-inventory/enclosed-cargo-trailers) (/all-inventory/utility-trailers)
ATV SNOWMOBILE FLATBED CAR
(/all-Inventory/atv-tra!lers) (/allAnventory/snowmobile-trailers) (/all-inventory/Flatbed-trailers) (/all-inventory/open-and-enclosed-car-trailers)
Home(/)/2022 PJ 8X24 21 K Deckover w/Monster Ramps
2022 P18X24 21K Deckover w/Monster Ramps Go Back
Request More Info
Apply For Financing(/financ
item ID=2771942&year=2022&model=F8242&stock=7692&item5tock=7692&trailerStock=7692&productInquiry=7692&trailerName=2022+PJ+8X24+21 K+Deckover4
pj-8x24-21 k-deckover-w-monster-romps-Kg Dl.htm l&im ageLocation=https%3A%2 F%2Fdea ler-cdn.com%2Ffe]CV3%2FHycNOq%2F2022_PJ_f
Print Unit Info(https://dashboard.trailercentral.com/print-unit-info.html?id=2771942)
ITEM LOCATION
Olympic Trailer&Truck Acc.
sa lesoolympictrailer.com
7830 Martin Way E
Olympia,WA,98516
(360)357-3065
Stock No:7692
Our Price:$15,999.99
VIN: 1381669
`¢ Condition: new
L
Year: 2022
Manufacturer: PJ Trailers
r" Model: F8242
Floor Length: 24'9'or 297.00"
Width: W 6'or 102.00"
Weight: 4240 Ibs
G V W R: 21000 Ibs
Payload Capacity: 16760lbs
Axle Capacity: 7000 lbs
Color. Black
REQUEST P
2022 Pj 8X24; Have a question?Text us here!
(https://dealer-
cdn.com/feJCV3/HycNOq/2022_PJ_8X24_21K_Deckover_wMonster_Pamps_)(f6d6Gi27917jpg) Ramps
Please enter your contact information a-
representatK/es representatives will get back to you wit.
information.
Printed:5/3/2022 12:27:49 PM Sales Order#16710
Store: 1
Ordered: 5/3/2022
Associate: Steve
Page 1
Aft
T�i1eirr A Tr0r,
Olympic Trailer&Truck Accessories
7830 Martin Way E
Olympia,WA 98516
(360)3 57-306 5
(360)459-1418 Fax
Website www.olympictrailer.com
Bill To: MASON COUNTY PUBLIC WORKS
MASON COUNTY PUBLIC WORKS
100 WEST PUBLIC WORKS DRIVE
SHELTON,WA 98584
360-432-1565
INSTRUCTIONS: PETER MASON COUNTY PUBLIC WORKS
Order Status: Open
Item N Lookup ITEM COLOR SIZE Sold Price Ext Price
7692 4P51C3134N1381669 2022 PJ F8243 1381669 BLACK 8.5X24 0 $15.423.00 $15.423.00
21K/4'DOVE W14FTMONSTER RAMPS/102"
755 TRIP PERMIT/3 DAY 0 $33.00 $33.00
303 STATE CONTRACT 800816 0 $0.00 $0.00
303 FOB OLYMPIA STORE 0 $0.00 $0.00
Total Oty Ordered: 4 0 4
Percent Unfilled: 100
Subtotal: $15.456.00
OLYMPIA TAX 9.2% Tax: + $1.418.92
TOTAL:$16,874.92
Deposit Balance: $0.00
Balance Due: $16,874.92
Price quotes are valid for 30 days III
Deposits on Custom Order Trailers are NON-REFUNDABLEI Minimum $500.00
Deposits on Trailers and Parts are NON-REFUNDABLEI
Deposits rec'd for Held Trailers will be FORFEITED if TRAILER is not picked up within 10 days of Sales Order
Date!
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 9, 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Information Technology ❑ Other- please explain
ITEM: Set Hearing to Amend
2022 Annual Construction Program and
2022 - 2027 6-Year Transportation Improvement Program (TIP)
EXECUTIVE SUMMARY:
Mason County adopted the 2022 Annual Construction program and 2022 - 2027 Six-Year
Transportation Improvement Program (TIP) on November 9, 2021.
The Federal Surface Transportation Program released an additional $50-million of Surface
Transportation Program (STP) funding for various transportation projects for local agencies.
The project must be obligated and approved for construction this year.
Public Works has a project that meets the criteria for the STP funding on Mason Lake Road
(from MP 6.23 to MP 10.13, just passed Mason Lake Drive West to Mason Benson Road).
The project consisted of resurfacing the existing roadway, upgrading the shoulder with hot
mix asphalt, roadway striping and any other necessary safety improvements. This project
would be an extension to the same project on Mason Lake Road (County Road Project No.
2031, from milepost 5.23 to milepost 6.23). The two projects will improve almost 5-miles of
roadway.
At this time, Public Works is recommending to amend both the 2022 Annual Construction
Program and the Six-year TIP to add Mason Lake Road Project 2.
BUDGET:
The project is estimated to cost $1,835,400 and fully funded with STP funding.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of Commissioners authorize, at the May 10, 2022 Commission
Meeting to set a public hearing for June 7 2022 at 9:15am to amend the 2022 Annual
Construction Program and 2022-2027 Six-Year Transportation Improvement Program.
ATTACHMENTS:
1. Amended 2021 Annual Construction Program
2. Amended 2021-2026 6-Year TIP
3. Notice of Public Hearing
Briefing Summary
ANNUAL CONSTRUCTION PROGRAM FOR 2022(9/28/21)
TOTAL$'S COUNTY» MASON
A TOTAL COSTRUCFION DONE-columns(13)+(14) $ 9,357,416 DATE RECOMMENDED PROD.SUBMITTED
B COMPUTED COUNTY FORCES LIMIT $ 126,495 DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 962,500 ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
1) (2) (3) (4) 5 (6) (7 8 9 30 11 12 13 14 IS
G i ri p SOURCES OF FUNDS ESTIMATED EXPENDITURES
o.
O PROJECT NAME ROAD SEGMENT INFORMATION wz w 2i OTMER FUNDS CONSTRUCTION
o.
g1
i z Y C+ COUNTY
PROGRAM PE&CE RIGHT OF WAY GRAND TOTAL
O COUNTY Z AMOUNT (595.10) (595,20) CONTRACT (ALL 595)
a: ~ (Min) a FUNDS SOURCE FORCES
ROAD R ROAD NAME BMP VIP FFC
a
ct _
01 1 _E.Agate Road Rezurtadng Project 23910 E.Agate road_ _ 3.10 3.78 ! 07 O.® D E 61,542 395,297 STP 30,000 D 426,83a O 456,838
02 2 Shelton Springs Road Improvement Project 50810 Shelton Springs 000(_0.62 18 0.62 D E 57,192 366,453 STP 20,000 0 403,645' 0 423,645
03 3 Mason Lake Rd Improvement Project 52230 Mason Lake Road 5.23 6.23 07 1.00 0 E 149,608 575,950 STP 30,000. 0 695,558, 725,558
04 4 Sunny Side Rd.Resurfacing Project 42360 Sunny Side Rd. 0.55 3.45 I 09 2.90 RC E 145,000 0 0 0 145,000 145,000
05 5 California Road Resurface Project 4110D GlMomia Rd 0.00 1.30 09 1.30 RC E 65,000 0 0 0 650D0 65,000
06 6 Kelley Hall Rd Resurfa=ng Project 01300 Kelley Hall Rd. 0,00 1,95 09 _ 1.95 RC E 97.5001 0 0 0 97,50D 97,500
07 7 Programmatic Bridge Repair Vaflous 0.00 1 E 65,000 0 10,000 5,000 75,000 25,003 65000
08 8 County-Wide Small Capital Projects Various 0.00 Other E 100,000 0 10,000 5,ODD 45,OD0 40,ODO 100,000
09 9 Neighborhood Roadway Safety Grants I _ Various 0.00 Other E 10,000 0 10,000 10AW
10 10 North Shore Rd Cady Cr,Culy.Repl. _ 70M North Shore Rd. 6.90 7.00 08 0.10 A,B,D,G 1 50.000 250,ODO RAP Sim 15,000 280,000 300,000
11 11 Uncle Johns Upper Culvert 23500 Agate Loop Rd. 0.64 0.64 09 1 0.00 LA 1 74,171 420,304 FBRS(RCO) 35,000 35,000 444,475 494,475
12 12 Uncle Johns tower Culvert 23500 Agate Loop 1.02 1.02 09 0.00 L,A I IOODO 50,000 FBRB(RCO) 60,000 0 0 0 60,000
13 13 Sunny Slope road Resurfacing Project 61950 Sunny Slope Rd. 0.00 0.55 09 0.55 RC E 30,000 0 30,000 30,000
14 14 Harstine Island Polyester Overlay 30000 Harstlne Island Road 0.12 0.40 07 0.28 D 1 405,000 2,595,ODO BRAC 740,000 0 2,260,00D 0 3,000,000
15 15 Clear Zone Improvements Arcadia,Hlghland,Metlock,Kamliche 0.00 G 1 121,5001 1,093,500 HSIP 99000 22'" 1,094,000 0 1,215,DDO
16 16 BeHair Connector-Log Yard Road _ New Log Yard RoadE 0.00 A,B,D,G S 250,000 0 200,ODO 50,000 0 0 250,000
17 17 Belfair Connector-Romance Hill 86500 t1ml1ce Hlll_ _ D.00.A,B,D, S 100,000 0 50,000 50,000 0 0 100,000
18 18 Skokomish Valley Rd Reconstruction 43640mish Valley Road 3.80 4.60 08 0.. A,B,D, 1 0 10,D00 FbD 10,000 0 0 0 50,000
m 19 19 North Island Dr Culvert Replaceent 39630 '_North Island Drive 3.46 3.47 07 0.01 LA 1 6,000 34,000_ RAP 40,000!! 0 0, 0 40,000
20 20 North Shore Rd--Great Bend Culy.Repl. 70390 North Share Rd 16.60.16.70 08 0.10 IA 1 50,0001 250,000 5,000 15,000 280,000 300,000
0 1, 0,000
22 22 Trafls Road Alternate Route-Rasor Rd 62310 Rads.,Ff oadni hwa __09 0.. Other. 5 1S0,000 1,388,000 RAP 1,2 0 _ 120,000 150,oDO o0,000 15
g y pr.project _ g y 1 20 I.fiO 0 150,000
23 23 WSOOT/County Intersection Feasablllty Johns Prairle/SR3,Clifton,OSH/SR300,N.Say/SR3 Other S 40,000 0 b,000 40,000
_ .......
----.- +_ _
.. ...24 24 County Safety Program Br.Guardrail Retrofit _ Varies _ 0.00 G 1 62,000 HSIP 49000, 13,OOp. 0 62,000_
25 25 County Safety P g Horizontal Curve Analysis Varies 0.00 G I 73t000 _HSIP 73000 0 73,000
26 26 County Safety Program-Sign Post Reflective panels Varies 0.00 G I 4,OC6 HSIP 4000 0 0 4,000
26 32 Mason Lake Rd Im rov ment Pro ect 2 52230 Mason Lake Road 6.23 10.13 7.00 3.90 D E 0 1835 b0 STP 35000 0 1,800 400: 0 895400
PAGE/PROGRAM TOTALS,CONSTRUCTION 2,269,513 9,202 904 1,415,000 440,000 8,394,916 962,500 11,472,416
CRAB FORM 43,MC REVISED
5/4/2022
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only
o o C. Project Title J 16 N Federal Fundin R/W
ig °' Phase Federal Federal State Required
a � D. Street/Road Name of Number 6 o= 73rdth thru Envir Type
Z E. Beginning MP or road-Ending MP or road r a` o- Start Fund Cost by Fund State Local Total 1st 2nd 6th Date
F. Describe Work to be Done (mm/dd(yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 12 13 1 14 15 16 171 181 19 20 21
CRP PE 10/1/2021 STP 25.95 4.05 30 30
E.Agate Road Resurfacing Project RW
07 1 Rd.No.: 23910 068 CN 6/1/2022 STP 369.347 57.491 426.838 426 E N/A
From: MP 3.10 To: MP 3.78
Total 2022 Project Cost $11,440,535 TOTALS 395.297 61.541 11440.535 456
CRP PE 10/1/2021 STP 17.3 2.7 20 20
Old Belfair Highway Resurfacing Project RW
07 2 Rd.No.: 98250 1.00 CN 6/1/2022 STP 332.162 51.84 384.002 384 E N/A
From: MP 0.20 To: MP 1.20
Total 2022 Project Cost $404,002 TOTALS 349.462 54.54 404.002 404
CRP PE 1/1/2022 STP 25.95 4.05 30 30
Mason Lake Rd Improvement Project RW
07 3 Rd.No.: 52210 1.00 CN 6/1/2022 STP 550 145.56 695.558 695 E N/A
From: MP 5.23 To: MP 6.23
Total 2022 Project Cost $725,558 TOTALS 6943.569 149.61 725.558 725
CRP PE
Sunny Side Resurfacing Project RW
Rd.No.: 42360 290 CN 6/1/2022 145 145 145 E N/A
09 4 From: MP 0.55 To: MP 3.45
Gravel to HMA
Total 2022 Project Cost $145,000 TOTALS 145 145 145
CRP PE
California Rd Resurfacing Project RW
09 5 Rd.No.: 41100 1.30 CN 6/1/2022 65 65 65 1 E N/A
From: MP 0.00 To: MP 1.30
Gravel to Chip Seal
Total 2022 Project Cost $65,000 TOTALS 65 65 65
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
Project Identification r Project Costs in Thousands of Dollars Federally Funded
c A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only
4 v= a C. Project Title a Federal FundingR/W
T o_ E w
i' . D. Street/Road Name of Number o Phase Federal Federal State Required
i o Z E. Beginning MP or road-Ending MP or road 0 o- Start Fund Cost by Fund State Local Total 1st 2nd 3rd 4th tsTh Envir Type Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
CRP PE
Kelly Hall Rd Resurfacing Project RW
09 6 Rd.No.: 013000 1.95 CN 6/1/2022 97.5 97.5 97.5 E N/A
From: MP 0.00 To: MP 1.95
Gravel to Chip Seal
Total 2022 Project Cost $97,500 TOTALS 97.5 97.5 97.5
07 PE 10 10 10
08 Programmatic Bridge Program RW 5 5 5
09 7 CN 50 50 50
17
18
19 Total 2022 Project Cost $65,000 TOTALS 65 65 10 5 50
07 PE 10 10 10 10 10 30
08 County-Wide Small Capital Projects RW 5 5 5 5 5 15
09 8 CN 85 85 85 85 85 255
17
18
19 Total 2022 Project Cost $100,000 ITOTALS 100 100 100 100 100 300
07 PE 10 10 10
08 Neighborhood Roadway Safety Grants RW
09 9 CN
17
18
19 Total 2022 Project Cost $10,000 TOTALS 10 10 10
CRP PE 1/1/2022 RAP 5 5 5
North Shore Rd Cady Cr.Culy.Repl. RW 2/1/2022 15 15 15
O8 10 Rd.No.: 70390 0.10 CN 7/1/2022 RAP 245 35 280 280 DCE 2/21
From: MP 6.9 To: MP 7.0
Clear Zone Project
Total 2022 Project Cost $300,000 TOTALS HSIP 250 50 300 20 280
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 2 of 7
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
Project Identification L Project Costs in Thousands of Dollars Federally Funded
m A. Federal Aid No. B. Bridge No. a Fund Source Information Expenditure Schedule Projects Only
c
g 0 ) C. Project Title m Federal Funding R/W
E D. Street/Road Name of Number Y o t Phase Federal Federal State Required
a` Z 4th thru Envir Type
LL E. Beginning MP or road-Ending MP or road o Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mml
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
CRP 2022 PE 12/1/2021 RCO 29 6 35 35
Uncle Johns Upper Culvert RW 2/1/2022 10 5 15 15
09 11 Rd.No.: 23500 CN 7/1/2022 RCO 369.48 75 444.475 430
From: MP 0.64 To: MP 0.64
Replace existing culvert with a new structure
Total 2022 Project Cost $494,475 TOTALS 408.48 86 494.475 35 445
CRP 2023 PE 4/1/2022 RCO 298 52 350 350
Uncle Johns Lower Culvert RW 5/1/2022
09 12 Rd No.:23500 --- CN 7/1/2022
From MP 1.02 To:MP 1.02
Remove existing culvert and replace as needed
Total 2022 Project Cost $350,000 TOTALS 298 52 350 350
CRP PE
Sunny Slope Road Resurfacing Project RW
07 13 61950 _ CN 6/1/2022 30 30 30
From MP 0.00 To:MP 0.55
Gravel surface to chip seal
Total 2022 Project Cost $30,000 TOTALS 30 30 30
PE 2/1/2022 STPR 730.01 9.99 740 740
Harstine Island Polyester Overlay RW
07 14 Rd.No.: 30000 0.10 CN 6/1/2022 1954.9 305.1 2260 2260
From:0.12 To: 0.40
Deck Repair
Total 2022 Project Cost $3,000,000 TOTALS 2684.91 315.09 3000 740 2260
Clear Zone Improvements PE 5/1/2022 HSIP 89.1 9.9 99 99
07 Rd.No.:91100-Arcadia Road RW 7/1/2022 HSIP 19.8 2.2 22 22
07 15 Rd.No: 04450-Highland Road 14.76 CN 1/31/2023 HSIP 984.6 109.4 1094 1094
07 Rd.No.: 90100-Shelton Matlock Road
08 Rd.No.: 14880-Kamilche Point Road
Total 2022 Project Cost $1,215,000 TOTALS 1093.5 121.5 12151 121 1094
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 3 of 7
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date. Resolution No.:
Project Identification r Project Costs in Thousands of Dollars Federally Funded
c A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only
4 m U C. Project Title m u Q) Federal Fundin R/W
c � D. Street/Road Name of Number Y o L Phase Federal Federal State Required
n` Z 4th thru Envir Type
u- E. Beginning MP or road-Ending MP or road F o o Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
CRP PE 1/1/2022 200 200 200 200
Belfair Connector-Log Yard Road E RW 10/1/2022 50 50 50 100
16 Rd.No.: CN
From: SR3 To: Belfair Freight Corrido
Design for new construction
Total 2021 Project Cost $250,000 TOTALS 250 250 250 300
CRP 2019 PE 6/1/2022 50 50 50
Belfair Connector-Romance Hill RW 7/1/2022 50 50 50
09 17 Rd.No.: 86500 CN
From: SR 3 To: Belfair Freight Corrido
Design for new construction
Total 2022 Project Cost $100,000 TOTALS 100 100 100
PE 1/1/2022 FbD 10 10 10
Skokomish Valley Road Reconstruction RW 1/2/2022
08 18 Rd.No.:41640 040 CN 3/1/2023 FLAP 1600 1600 1600 TBD
From: MP 3.8 To: MP 4.6
Road reconstruction partner w/Mason Cons Dist$8M total project cost
Total 2022 Project Cost $1,610,000 TOTALS 1610 1610 10 1600
CRP 2011 PE 1/1/2022 RATA 34 6 40 40
North Island Drive Culvert Replacement RW 5/2/2022 20
Rd.No.: 39630-North Island Drive CN 7/15/2023 RATA 720
07 19 From: MP 3.46 To: MP 3.47 0.01
Replace existing culvert with a new structure
Total 2022 Project Cost $40,000 TOTALS 34 6 40 60 720
CRP 2021 PE 3/1/2022 RATA 5 5 10
North Shore Road-Great Bend Culvert Replacement RW 5/2/2022 15 15 15
O8 20 Rd.No.: 70390 010 CN 7/1/2022 RATA 245 35 280 280
From: MP 16.6 To: MP 16.7
Replace existing culvert with a new structure
Total 2022 Project Cost $300,000 TOTALS 250 50 300 305
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 4 of 7
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
Project Identification L Project Costs in Thousands of Dollars Federally Funded
m A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only
4 " a C. Project Title a m Federal Fundin R/W
c 'g D. Street/Road Name of Number o NfOc Phase Federal Federal State Required
U_ n_ Z E. Beginning MP or road-Ending MP or road F a o- Start Fund Cost by Fund State Local Total 1st 2nd 3rd 4th ts?h Envir Type Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
CRP 2020 PE 3/1/2022 RATA 120 120 240
Old Belfair Hwy RW 5/1/2023 100 100 100
O8 21 Rd.No.: 98250 0.40 CN 4/1/2024 RATA 1080 132 1212 1432
From: MP 1.2 To: MP 1.6
3R Improvement-Resurfacing,Restoration and Rehabilitation
Total 2022 Project Cost $1,432,000 TOTALS 1200 232 1432 340 1432
Trails Road Alternate Route-Rasor Road PE
Rd.No.62310 RW 9/3/2022 150 150 150
22 CN
From: MP. To: MP.
ROW acquisition
Total 2022 Project Cost $150,000 TOTALS 150 150 150
WSDOT/County Intersection Feasability Study PE 7/1/2022 40 40
Johns Prairie/SR3:Clifton,Old Belfair Hwy/SR300:N.Bay Rd/SR3 RW
07 23 Rd.No.: 0.10 CN
From: MP To: MP
Feasability Study
Total 2022 Project Cost $40,000 TOTALS 40 40
CRP PE 6/1/2022 HSIP 49 49 49
County Safety Program-Guardrail Bridge Retrofit RW 8/1/2022 HSIP 13 13 13
07 24 Rd.No.: varies 0.12 CN 2/1/2023 HSIP 323 323 323
From: MP To:
Add/upgrade bridge rail and guardrail
Total 2022 Project Cost $385,000 TOTALS 385 385 62 323
CRP PE 6/1/2022 HSIP 73 73 73
County Safety Program-Horizontal Curve Analysis-Data Improvemen RW 9/1/2022 HSIP
07 25 Rd.No.: varies 0.12 CN 11/1/2022 HSIP
From: MP To:
Collect curve data county wide
Total 2022 Project Cost $73,000 ITOTALS 73 —737 1 73
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 5 of 7
Six Year Transportation Improvement Program
Agency: Mason County 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
Project Identification Y Project Costs in Thousands of Dollars Federally Funded
m A. Federal Aid No. B. Bridge No. m Fund Source Information Expenditure Schedule Projects Only
0 y m Federal Fun in R/W
0 0 C. Project Title -J o N
tv m Phase Federal Federal StateRequired
a` D. Street/Road Name of Number iS r 4th thru7EnvrTypeLLL Z E. Beginning MP or road-Ending MP or road ° a o Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6thDate
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 1 12 1 13 14 15 16 171 181 19 201 21
CRP PE 6/1/2022 HSIP 126 126 73
County Safety Program-Sign Post Reflective Panels RW 11/1/2022 HSIP 13 13 13
07 26 Rd.No.: varies 0.12 CN 4/1/2023 HSIP 373 373 373
From: MP To:
Upgrade Signing with reflectorized sign posts panels
Total 2022 Project Cost $512,000 TOTALS 512 512 1 86 373
PE RAP 36.9 4.1 41 41
Shelton Valley Culvert WINTER CREEK RW 10 10 10
07 27 Rd.No.: 05930 0.12 CN 455.4 50.6 506 506
From: MP 1.94 To: 2.06
Replace existing culvert with new structure(winter creek)
Total 2022 Project Cost $557,000 TOTALS 492.3 64.7 5571 557
PE 1/1/2025 400
Trails Road Realignment RW 10/1/2025 50
07 28 Rd.No.:62310 0.40 CN 4/1/2026
From: MP 0.5 To: MP 1.6
Curve Realignment
Total 2022 Project Cost TOTALS 450
PE 6/1/2023 210
Log Yard Road W Freight Upgrade RW 7/1/2024 50
CN 4/1/2025 1325
29 --
3R Improvement-Resurfacing,Restoration and Rehabilitation
85
Total 2022 Project Cost TOTALS 15 40
Mason Benson Intersection Safety PE 6/1/2021 40
RW 10
Rd.No.63010 CN 300
30 From:MP 2.5 To:MP 2.6 0.10
Improve sight distance P4 -
Total 2022 Project Cost TOTALS 350
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 6 of 7
Six Year Transportation Improvement Program
Agency: Mason county 9/28/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO: Peninsula Amend Date: Resolution No.:
76 Project Identification L Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only
C
N C. Project Title m m Federal FundingRIW
c '� n
) D. Street/Road Name of Number w o t Phase Federal Federal State Required
ri a Z E. Beginning MP or road-Ending MP or road o a. a 4th thru Envir Type
g g g Start Fund Cost by Fund State Local Total 1st 2nd 3rd 6th Date
F. Describe Work to be Done (mm/dd/yy) Code Phase Source Funds Funds Funds mm/
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
PE 6/1/2021 120
Frieght Corridor Trail Multimodal trail RW
31 CN
3R Improvement-Resurfacing,Restoration and Rehabilitation
Total 2022 Project Cost TOTALS 120
PE 7/1/2022 STP 35 35 35
Mason Lake Rd Improvement Project 2 RW
32 Rd.No.52210 3.90 CN 9/1/2022 STP 1800.4 1800.4 1800.4 E N/A
From:MP 6.23 To:MP 10.13
Total 2022 Project Cost $1.835.400 TOTALS 1835.4 1835.41 1835.4
TOTALS 14.92 14272.138 4542.8 2295.5 25686.47 6258.9 8687 876 3242
Future Cons iderations/Wishlist
'Completion of Trails road Alternate Route-Rasor Road in phases Log Yard Port of Bremerton Industrial Loop Connectivity Planning
Cloquallum Road MP 4.6 to 5.2 curve realignments Gravel Road Conversions
Cloquallum Road MP 6.6 to 7.2 widening
Shelton Matlock Road MP 15.36 to 16.5 realign pave shoulders
Johns Prairie Road add paved shoulders RR tracks to old capital hill rd Eells Hill Road
Guardrail upgrades-Brockdale,McReavy,and Johns Prairie North Shore Road
Terrace Blvd Road and Hwy 101 intersection-partner project with WSDOT Webb Road
Brockdale and Island Lake Road intersection-partner project with City of Shelton
Illumination intersections county wide
Union Boat Launch Resurfacing
Trail near Roessel Road
New Roads Consideration
McEwan Prairie to Brockdale 101 connection
Johns Prairie and Hwy 3 connection
Connection between Cloquallum and City Center exit
Page 7 of 7
NEWS RELEASE
May 10, 2022
MASON COUNTY COMMISSIONERS
411 NORTH 5T" STREET
SHELTON, WA 98584
(360) 427-9670 EXT. 747
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: FILL A PUBLIC WORKS TRUCK
In celebration of National Public Works Week, Mason County Public Works is
partnering up with the City of Shelton Public Works Department and will be
collecting new, unopened toiletries and non-perishable food items.
You can find the Trucks at the following four locations on Thursday,
May 19, 2022 from 9.00am to 2:30pm:
SHELTON OUTFITTERS
707 Cascade Ave
OCCU UPTOWN BRANCH
2948 Olympic Hwy North
NORTHWEST CORNER OF 7TH & RAILROAD AVE
8
BELFAIR QFC
201 NE State Route 300
All items collected in Shelton will be donated to the Saints Pantry Food Bank and
Turning Pointe Survivor Advocacy Center in Shelton.
All items collected in Belfair will be donated to the North Mason Food Bank in
Belfair
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shutty Sharon Trask Randy Neatherlin
Chair Vice Chair Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 9 2022
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Information Technology ❑ Other— please explain
ITEM: Road Improvement District (RID)
EXECUTIVE SUMMARY:
The Road Improvement District (R.I.D.) is a method established in 1951 by the State Legislature for
improving roads and streets. It is modeled after the L.I.D. (Local Improvement District) law which
has been used by the cites for street, water, and sewer improvements for years. The R.I.D. statutes
(RCW 36.88) provide for improvements paid by an assessment on the lots, tracts, or parcels specially
benefited by the improvement
There are two methods of RID formation authorized under statute RCW 36.88
1. Resolution of Intention method (in addition Commissioners may opt to use ballots or protest
procedures with this method).
2. Petition method
The cost estimate usually consists of three components: engineering, construction, and right-of-way
acquisition.
• Engineering and Construction cost estimate is prepared by the Engineering Department
after a field examination.
• Right-of-way acquisition costs depend on whether all of the right of way is donated by
the owners, or if it must be purchased. If all agree to donate, this cost is zero. However, if any
have not agreed, the cost will be based on negotiated settlements or condemnations for any
and all parcels. By law, the County may assess the district for the purpose of paying all or any
part of the cost of the improvement, including cost overruns on the original design. However,
the design and/or scope of the project may not be changed in a way that increases the cost
more than 10% over that stated in the original notice without a second notice and hearing.
Though counties may participate in the cost of an R.I.D. on an existing county road, it is not
required. Mason County does not include any R.I.D. funds in the current 6-year program.
RECOMMENDED OR REQUESTED ACTION:
Requesting discussion and Board guidance on County RID process and cost participation
ATTACHMENTS: Outline Mandatory steps after RID formation
Briefing Summary
The outline that follows contains the statutory reference for those steps that
are mandatory after the RID Formation.
❑ Prepare and consider State Environmental Policy Act (SEPA) review (RCW 43.12C) or
formally determine absence of need for it. This step may be required prior to
adopting the resolution of creation if adoption of formation resolution is a final
decision to undertake construction.
❑ Authorize and undertake the final engineering and design work.
❑ Publish call for bids for construction once a week for two consecutive weeks before
bid opening. (RCW 36.88.320 and 36.77.020)
❑ Board receives bids and obtains analysis of bids and recommendation from the
county engineer.
❑ Board accepts best bid and awards contract. (RCW 36.77.040) OR
❑ Board authorizes construction by county's own crews to proceed as 'day labor'.
(RCW 36.77.065 and RCW 36.77.070)
❑ Upon completion of the project, obtain when necessary state clearances, accept
work and determine total RID costs. (RCW 60.28.040, 51.12.050 and 36.88.300)
❑ County engineer prepares proposed final assessment roll based upon total actual
costs and files it with the clerk of the board. (RCW 36.88.090)
❑ The board adopts a resolution setting time, date, and place of final assessment roll
hearing before the board of county commissioners who will be sitting as a board of
equalization. (RCW 36.88.090) OR
❑ RCW 36.88.095 allows board to appoint a committee or officer to hear final
assessment roll and forward recommendations to the board.
Local and Road Improvement Districts Manual for Washington State Sixth Edition 81
❑ Mail notice of date, time, and place of the final assessment roll hearing along with
information on an owner's right to object the proposed assessment. The notice must
be mailed to all property owners within the RID at least fifteen days before date
fixed for hearing. The notice shall state that all objections must be in writing and
must be filed with the clerk of the board at or prior to the hearing. This notice will
also include the proposed individual parcel assessment along with the parcel number
identifier and legal description. (RCW 36.88.090)
❑ Publish notice of hearing at least two times in a newspaper of general circulation in
The county with the first publication at least fifteen days before the hearing date.
(RCW 36.88.090)
❑ Siting as a board of equalization, the board conducts assessment roll hearing,
considers written objections, and either overrules the protest or modifies assessment
based upon the protest information. (RCW 36.88.090)
❑ If any assessments are to be raised, a new hearing must be set and notice given by
publication and mailing in the same manner as for the original final assessment roll
hearing. (RCW 36.88.090)
❑ The board adopts a resolution confirming and levying assessments as finally
approved. (RCW 36.88.090)
❑ Expiration of appeal period ten days after the effective date of the confirming
resolution. (RCW 36.88.100 and 35.44.190 through 35.44.210)
❑ The county treasurer publishes (once a week for two weeks in a weekly paper or two
consecutive issues of daily paper) and mails (to all property owners) notice that roll
is filed for collection. (RCW 36.88.270)
❑ Interest free prepayment period expires thirty days after first publication of the
county treasurer's notice. (RCW 36.88.270)
❑ The board adopts bond related resolutions. (RCW 36.88.200 and 36.88.210) (see
Chapter 4 for more detailed explanation)
❑ Sell bonds at public or private sale. (RCW 36.88.210) (see Chapter 4 for more
detailed explanation)
G The county road fund is reimbursed from the bond sale for public funds that were
used to finance the assessment portion of the RID costs.
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold two(2)public hearings in the Commissioners Chambers of Mason County
Courthouse Building I,411 North Fifth Street, Shelton, Washington 98584, on Tuesday,
June 7, 2022, at 9:15am.
SAID HEARINGS will be to consider adopting:
1) Mason County's amended 2022 Annual Construction Program.
2) Mason County's amended Six Year Transportation Improvement Program for years
2022 to 2027.
Public testimony will be accepted in-person or via Zoom. The URL is available on the
County website https://www.co.mason.wa.us/to sign into the meeting. Please use the"raise
hand"feature to be recognized by the Chair to provide your testimony. You can also email
testimony to msmithgco.mason.wa.us or mail to the Commissioner's Office,411 N 5d'St,
Shelton, WA 98584; or call (360)427-9670 ext. 589.
If special accommodations are needed,please contact the Commissioners' office,
(360)427-9670 (Shelton), (360)482-5269 (Elma)or(360)275-4467 (Belfair),Ext. 419.
DATED this 10'day of May, 2022.
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton,WA 98584
cc: Commissioners
Community Development
Public Works
Shelton Journal: Publ.2t:5/19/22&/526/22
Mason County Administrator
6C� COU
411 North 5t" Street
Shelton, WA 98584
360.427.9670 ext. 419
S
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM ADMINISTRATOR
May 9, 2022
• Specific Items for Review
o April Financial Statements—Jenn
o Review of American Rescue Plan Act (ARPA) Projects—Jenn
o Reappointment of Janice Loomis to the Board of Equalization — Becky
o Reorganization of Community Services Department— Mark
o Draft Incentive Pay Policy— Mark
o Request for Proposals for a Total Compensation Study for all Classifications— Mark
o Recommendation for labor/employment services— Mark
• Commissioner Discussion
JADLZ\Briefing Items\2022\2022-05-09.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: May 9, 2022
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: April 2022
EXECUTIVE SUMMARY: Review of Cash Balances, and Budget to Actual Revenues and
Expenditures for all County Funds through April 2022.
BUDGET IMPACTS: Budget to Actual Comparison of 2021 & 2022
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: April 2022
J:\Budget Office\Briefing, Agenda,&Public Hearing Items\2022\13riefing Summary 5.9.2022 -April 2022
Financial Report.doc
aON COUN
y _
MASON COUNTY MONTHLY
FINANCIAL REPORT APfUL 2022
J:\Financials\2022 Financials\2022 April Financial Report.xlsx
W" cot,NA
A
MASON COUNTY MONTHLY FINANCIAL
REPORT
APRIL 2022
2021 vs 2022 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2021 Budget Collected Uncollected %2021 2022 Budget Collected Uncollected % 2022 Actual dif 2021
Through End Through End vs 2022
of Month Revenue of Month Revenue
WSU Extension 23,500 11,925 (11,575) 51% 22,000 11,268 (10,732) 51% (657)
Assessor 7,000 12,688 5,688 181% 9,000 6,090 (2,911) 68% (6,599)
Auditor 1,130,017 396,679 (733,338) 35% 1,142,750 493,589 (649,161) 43% 96,910
Emergency Management 118,762 1,020 (117,742) 1% 75,912 16,967 (58,945) 22% 15,947
Facilities&Grounds - 226 226 0% - 1,065 1,065 0% 839
Human Resources - - - 0% - - - 0% -
Clerk 366,348 69,552 (296,796) 19% 378,377 86,985 (291,392) 23% 17,433
Commissioners - - - 0% - - - 0% -
Support Services 700 - (700) 0% 92,078 98 (91,980) 0% 98
District Court 1,010,757 333,872 (676,885) 33% 1,080,400 289,008 (791,392) 27% (44,865)
Community Development 2,177,600 1,108,276 (1,069,324) 51% 2,384,000 805,627 (1,578,373) 34% (302,649)
Historical Preservation 76,000 57,063 (18,937) 75% 24,000 1 7,037 (16,963) 29% (50,026)
Parks&Trails 44,000 6,521 (37,479) 15% 44,000 8,153 (35,847) 19% 1,632
Juvenile Court Services 1,161,438 420,648 (740,790) 36% 1,255,805 453,019 (802,786) 36% 32,371
Prosecutor 248,575 56,330 (192,245) 23% 232,091 54,052 (178,040) 23% (2,279)
Child Support Enforcement 159,126 51,154 (107,972) 32% 159,679 69,551 (90,128) 44% 18,397
Coroner 35,000 21,280 (13,720) 61% 35,000 24,180 (10,820) 69% 2,900
Sheriff 1,000,835 304,902 (695,933) 30% 953,505 247,370 (706,135) 26% (57,532)
Indigent Defense 240,767 76,895 (163,872) 32% 240,767 100,265 (140,502) 42% 23,371
Superior Court 68,350 67,098 (1,252) 98% 69,650 32,739 (36,911) 47% (34,358)
Family Court 2,500 648 (1,852) 26% 2,500 720 (1,780) 29% 72
Therapeutic Court 636,507 145,236 (491,271) 23% 811,347 67,105 (744,242) 8% (78,130)
Murder Expenditures - - 0% - - 0% -
Treasurer 26,206,041 10,711,459 (15,494,582) 41% 26,983,596 12,179,873 (14,803,723) 45% 1,468,414
Non Departmental 1 4,303,486 1 1,044,129 (3,259,357) 24% 4,619,977 1,321,007 (3,298,970)1 29% 1 276,878
Motor Pool 447,202 314,145 (133,057) 70% 72,000 - (72,000) 0% (314,145)
Totals $ 39.464.511 S 15,211,745 $ (24.252.766) 39% $ 40,688,434 $ 16,275.769 $ (24,412,665) 40% 1,064,024
Unaudited *Benchmark for Month is 33.33%
J:\Financials\2022 Financials\2022 April Financial Report.xlsx 2
MASON COUNTY MONTHLY FINANCIAL APR� IL
REPORT 2022
Treasurer Department Receipts
Treasurer#001-260-000 2021 Budget 2021 YTD This Month %2021 2022 Budget 2022 YTD This Month %2022
REAL&PERSONAL PROPERTY TAXES 11,546,496 5,414,146 4,139,305 47% 11,331,824 5,388,054 4,144,590 48%
SALES TAX TITLE PROPERTY - - 0 0% - - 0 0%
LOCAL RETAIL SALES&USE TAX 6,250,000 2,393,494 561,429 38% 7,200,000 2,667,698 648,208 37%
LOCAL PUBLIC SAFETY-CITY 37,000 16,268 3,481 44% 50,000 16,127 3,627 32%
CRIMINALJUSTICE 750,000 285,127 65,242 38% 800,000 308,084 73,396 39%
LEASEHOLD EXCISE TAX 26,000 8,396 687 32% 30,000 10,908 716 36%
FOREST EXCISE TAX 100,000 - 0 0% 100,000 23,847 0 24%
FRANCHISE FEES 500,000 122,181 0 24% 500,000 188,274 71,095 38%
PAYMENT IN LIEU OF TAX/B OF L 315,000 - 0 0% 340,000 - 0 0%
PUD PRIVILEGE TAX 735,000 - 0 0% 750,000 797,422 0 106%
DNR OTHER TRUST 2 100 23 0 23% 100 19 0 19%
LE&CJ LEG 1 TIME COSTS 0% - - 0 0%
CITY-COUNTY ASSISTANCE 1,415,000 496,212 0 35% 1,750,000 1,189,636 0 68%
DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0%
CRIMINALJUSTICE-COUNTIES 700,000 383,183 191,570 55% 775,000 386,231 193,114 50%
ADULT COURT COST-JUVENILE OFFE 5,000 1,606 402 32% 5,000 1,525 381 30%
CRIMINAL JST-MARIJUANA ENFORCE 85,000 21,410 0 25% 85,000 31,000 0 36%
DUI-OTHER CRIMINALJUSTICE A 14,500 8,550 4,275 59% 17,000 8,814 4,407 52%
LIQUOR/BEER EXCISE TAX 125,000 83,848 44,953 67% 165,000 84,777 44,807 51%
LIQUOR CONTROL BOARD PROFITS 200,000 50,071 0 25% 200,000 49,691 0 25%
IN LIEU OF-CITY OF TACOMA 190,000 68,830 18,220 36% 210,000 51,622 0 25%
TREASURER'S FEES - 15 0 0% 30 - 0 0%
PAYMNT FOR SRVCS-MASON LK DIST 360 - 0 0% 360 0 0%
PAYMNT FOR SRVCS-SPENCER LK FND 100 0 0% 100 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 100 0 0%
CHARGES FOR SRVCS-MACECOM 1,325 - 0 0% 1,375 - 0 0%
RETURNED REMITTANCE(NSF)FEES 2,500 480 280 19% 2,500 600 320 24%
REET COLLECTION FEES 100,000 47,220 14,109 47% 125,000 53,275 15,013 43%
REST COLLECTIONS COSTS 9,000 2,995 830 33% 10,000 2,973 751 30%
TREAS.FIRE PROTECTION ASSESSM 15,000 7,795 5,190 52% 15,000 7,617 5,156 51%
3
Treasurer Department Receipts
Treasurer#001-260-000 2021 Budget 2021 YTD This Month %2021 2022 Budget 2022 YTD This Month %2022
TREAS OTHER WORD PROCESSING 425 78 5 18% 200 27 17 64%
PUBLIC DISCLOSURE CHGS SRVCS - 0 0% 0 0%
DATA PROCESSING SERVICES 100 0 0% - 0 0%
GAMBLING TAX PENALTY - 100 0 0% - 100 0 0%
REAL&PERSONAL PENALTY 350,000 119,419 37,800 34% 150,000 102,015 30,173 68%
PERSONAL PROP FILING PEN 20,000 10,359 6,834 52% 20,000 8,347 5,402 42%
PENALTY ON REAL&PERSONAL PRO - 2,790 1,788 0% - - 0 0%
FAILURE TO LIST PERSONAL PROP - 19 0 0% - - 0 0%
INTEREST&OTHER EARNINGS 500,000 49,259 16,248 10% 250,000 55,711 31,677 22%
INVESTMENT SERVICE FEES(TREAS. 20,000 1,879 432 9% 6,000 1,979 765 33%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 3,366 743 40% 8,500 3,183 624 37%
LEASEHOLD EXCISE TAX INTEREST - 2 1 0% - 2 0 0%
EXCISE INTEREST 50 7 7 14% 50 (136) (186) -272%
INV PURCHASED INT - (812) (601) 0% - - 0 0%
INTEREST ON DELINQUENT PR TAX 600,000 207,611 87,401 35% 600,000 177,601 64,700 30%
RENTS/LEASES-DNR TRUST 10,000 4,484 222 45% 10,000 3,846 703 38%
RENTS/LEASES-DNR TMBR TRUST 1 250,000 199,305 81,929 80% 250,000 50,676 0 20%
UNCLAIMED MONEY/PROCEEDS-SALES 225,000 177,935 0 79% 100,877 102,188 0 101%
TREASURER TAX FORECLOSURE TRUST - - 0 0% - - 0 0%
CASH ADJUSTMENTS/OVER-UNDER 10 178 6 1782% 10 177 27 1772%
TAX DISTRIBUTION ROUNDING 10 - 17 0% 10 (39) (32) -389%
MISCELLANEOUS-OTHER REVENUE 100 26 0 26% 100 227 89 227%
ROAD DIVERSION 1,080,000 520,017 401,266 48% 1,080,000 505,699 396,343 47%
SALE OF TAX TITLE PROPERTY - - 0 0% - (87) 0 0%
LEASEHOLD EXCISE TAX 2,000 (1,511) 59 -76% 2,000 (229) 61 -11%
TIMBER EXCISE TAX 10,000 - 0 0% 10,000 (22,773) 0 -228%
DNR PILT NAP/NRCA 0 0% 900 - 0 0%
DNR OTHER TRUST 2 900 (915) 0 -102% 50 889 0 1777%
OTHER INT-DNR INTEREST 50 11 8 21% 10 (413) 7 -4129%
RENTS&LEASES/DNR OTHR TRST 1 10 5,902 5,446 59017% 2,500 (2,390) 73 -96%
SPACE AND FACILITIES LEASES 2.500 3,262 0% 25,000 (75,022) 0 -300%
Grand Total $26,206,041 $10,711,459 5,692,846 41% $26,983,596 $12,179,873 5,736,024 45%
Unaudited *Benchmark for Month is 33.33%
4
MASON COUNTY MONTHLY FINANCIAL ANUL 2022
H REPORT
2021 vs 2022 Current Expense Expenditure Comparison
Expenditures Expenditures Unexended
2021 Budget through End of Unexended °%2021 2022 Budget through End of Budget %2022 Actual dif 2021
Department Name g g g g g vs 2022
Month Budget Authority Month Authority
WSU Extension 313,520 62,799 250,721 20% 334,722 83,214 251,508 25% 20,416
Assessor 1,420,286 467,790 952,496 33% 1,453,707 519,535 934,172 36% 51,744
Auditor 1,705,618 505,513 1,200,105 30% 1,901,225 601,500 1,299,725 1 32% 95,988
Emergency Management 309,069 99,864 209,205 32% 330,143 91,733 238,410 28% (8,132)
Facilities&Grounds 1,372,654 414,183 958,471 30% 1,448,148 425,497 1,022,651 29% 11,314
HR/Risk Mngt 608,086 171,847 436,239 28% 687,310 181,692 505,618 26% 9,845
LEOFF 100,044 24,451 75,593 24% 100,000 30,447 69,553 30% 5,996
Clerk 1,108,730 388,697 720,033 35% 1,142,716 385,946 756,770 34% (2,751)
Commissioners 355,610 114,331 241,279 32% 357,704 118,196 239,508 33% 3,865
Support Services 745,933 238,168 507,765 32% 1,005,923 342,670 663,253 34% 104,502
District Court 1,351,019 441,454 909,565 33% 1,476,412 431,380 1,045,032 29% (10,074)
Community Development 2,700,009 865,444 1,834,565 32% 2,872,143 892,797 1,979,346 31% 27,353
Historical Preservation 16,000 2,810 13,190 18% 24,000 2,335 21,665 10% (475)
Parks&Trails 563,621 177,026 386,595 31% 638,707 221,324 417,384 35% 44,298
Juvenile Court Services 2,028,280 620,719 1,407,561 31% 2,022,773 572,783 1,449,990 28% (47,936)
Prosecutor 1,876,838 503,950 1,372,888 27% 2,080,150 533,871 1,546,279 26% 29,921
Child Support Enforcement 160,462 35,697 124,765 22% 161,447 35,649 125,798 22% (48)
Coroner 345,276 113,405 231,871 33% 351,914 115,338 236,576 33% 1,933
Sheriff 13,475,735 3,941,058 9,534,677 29% 13,833,350 4,071,062 9,762,288 29% 130,004
Traffic Policing 1,080,000 661,538 418,462 61% 1,080,000 571,217 508,783 S3% (90,321)
Courthouse Security 170,740 62,422 108,318 37% 303,755 88,464 215,291 29% 26,042
Indigent Defense 1,261,101 378,262 882,839 30% 1,267,347 402,788 864,559 32% 24,526
Superior Court 1,017,332 335,947 681,385 33% 1,105,610 335,230 770,380 30% (716)
Family Court 2,500 - 2,500 0% 2,500 - 2,500 0% 0
Therapeutic Court 640,495 172,312 468,183 27% 816,662 151,068 665,594 18% (21,243)
Murder Expenditures 50,000 5,566 44,434 11% 50,000 979 49,022 2% (4,587)
Treasurer 872,579 318,022 554,558 36% 878,239 322,567 555,672 37% 4,545
Non Departmental 4,884,779 1,215,496 3,669,283 25% 5,316,129 1,324,496 3,991,633 25% 109,000
Motor Pool 55,968 9,393 46,575 17% 50,829 8,903 41,926 18% (490)
Transfers Out to Other Funds 91,339 79,993 11,346 88% 466,282 78,717 387,565 17% (1,276)
Totals $ 40,683,623 $ 12,428,155 $ 28,255,468 31% $ 43,559,847 $ 12,941,398 $ 30,618,449 30% 513,243
Unaudited "Benchmark for Month is 33.33%
J:\Financials\2022 Financials\2022 April Financial Report.xlsx rJ
a'
APB 2022
Six Year Specific Revenue Streams Comparison
4/30/2017 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022
Community Development Revenues 488,399 546,502 584,056 669,555 1,108,276 805,627
Detention &Correction Services 14,683 9,932 51,390 41,433 44,047 49,227
Current Expense Property Taxes 4,293,142 4,348,568 4,584,391 4,360,527 5,414,146 5,388,054
Road Diversion Property Tax 6695235 967,737 984,254 927,800 520,017 505,699
County Road Property Tax 3,657,852 3,855,930 4,036,932 3,895,168 4,422,468 4,383,487
Current Expense Sales Tax 1,431,068 1,547,301 1,722,611 1,922,741 2,393,494 2,667,698
Criminal Justice Taxes/Entitlements 538,961 575,863 585,481 643,869 699,877 735,655
Rural Sales & Use Tax Fund 189,221 203,208 238,727 257,503 301,585 325,775
300.000
150,000
Com Srvcs-Homelessess Preven Filings 134,650 132,092 191,661 230,663 312,642 261,183
300,000 -- - -W
200,000 -- - - --
10a,000
Lodging (Hotel/Motel)Tax 98,266 104,726 125,751 126,249 169,600 227,177
300,000 -- ----- ------
200,000 ------
100,000 - _-- --- -
REET 1 Excise Tax Only 286,595 297,111 333,303 322,840 528,373 582,622
REET 2 Excise Tax Only 286,595 297,111 333,303 322,840 528,373 582,622
600,000
400 000
200.000 L7
- - - -
J:\Financials\2022 Financials\2022 April Financial Report.xlsx 6
COLNTA
MASON COUNTY MONTHLY
-x=J FINANCIAL REPORT APfUL 2022
REVENUE MONTH 12021 REVENUE 1 2022 REVENUE DIFFERENCE
JANUARY $ 571,994.75 $ 678,071.10 $ 106,076.35
FEBRUARY $ 705,713.58 $ 735,573.58 $ 29,860.00
MARCH $ 554,356.28 $ 605,844.73 $ 51,488.45
APRIL $ 561,429.19 $ 648,208.19 $ 86,779.00
MAY $ 740,012.36 $ (740,012.36)
JUNE $ 724,550.39 $ (724,550.39)
JULY $ 754,454.16 $ (754,454.16)
AUGUST $ 800,707.00 $ (800,707.00)
SEPTEMBER $ 772,689.33 $ (772,689.33)
OCTOBER $ 741,525.90 $ (741,525.90)
NOVEMBER $ 749,235.68 $ (749,235.68)
DECEMBER $ 723,458.79 $ (723,458,79)
TOTAL COLLECTED REVENUE $ 8,400,127.41 $ 2,667,697.60 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 6,250,000.00 $ 7,200,000.00 $ 8,674,331.21
YET TO BE COLLECTED $ (4,532,302.40)
ANTICIPATED INCREASE $ 1,527,640.82
RNIEW ROLLING AVE , E CHANGE
PRIOR MONTH 92.MQ. ROLLING AVG CHANGE
J:\Financials\2022 Financials\2022 April Financial Report.xlsx 7
6'��N cauN�P
!s! APRIL 2022
Six Year Financial Recap
Current Expense Recap 4/30/2017 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022
Account Receivable from Belfair Sewer 1,200,000
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 200,000 264,295
Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475
Accrued Leave Reserve 520,000 530,805 347,742 347,742
Current Expense Unreserved Cash 1,363,159 4,344,407 7,005,220 12,440,143
This Month Current Expense Cash 5,567,459 5,754,921 10,128,950 13,417,814 19,122,501 25,029,195
Adopted Budget on December 31st 38,548,029 36,930,990 41,404,349 49,581,229 53,464,511 62,188,434
Supplemental Appropriations 2,866 30,000 - 109,432 - -
Total Budget including Supplementals 38,548,029 36,960,990 41,404,349 49,690,661 53,464,511 62,188,434
Budgeted Beginning Fund Balance 7,309,944 3,061,750 5,786,719 11,636,958 14,000,000 21,500,000
Budgeted Ending Fund Balance 3,196,819 3,261,456 5,738,194 11,491,930 12,780,888 18,628,587
Revenue Budgets 31,238,085 33,899,240 35,617,630 38,053,703 39,464,511 40,688,434
Revenues thru This Month of each year 12,638,138 12,084,756 12,916,849 12,946,050 15,211,745 16,275,769
Budgeted Revenues Received 40% 36% 36% 34% 39% 40%
Expenditure Budgets 35,270,322 33,669,534 35,666,155 38,198,731 40,683,623 43,559,847
Expenditures thru This Month of each year 10,542,387 10,635,870 10,713,550 11,799,730 12,428,155 12,941,398
Budgeted Expenditures Expended 30% 32% 30% 31% 31% 30%
8
J:\Financials\2022 Financials\2022 April Financial Report.xlsx
Special Fund Cash Balances 4/30/2017 4/30/2018 4/30/2019 4/30/2020 4/30/2021 4/30/2022
Rural County Sales&Use Tax Fund (.09) 201,096 234,884 775,986 533,640 836,595 1,655,487
Auditor's O&M 191,146 220,393 237,510 255,345 314,569 406,939
County Roads Fund 12,075,523 11,155,940 11,843,622 12,872,645 13,206,922 12,306,084
Paths&Trails 236,250 249,828 261,661 274,865 282,772 291,497
Election Equipment Holding 266,948 300,199 169,197 187,825 239,055 282,988
Crime Victims 220,774 229,110 183,831 204,129 213,033 206,588
Victim Witness Activities 73,868 26,740 24,415 33,137 21,736 7,528
Historical Preservation Fund 35,008 36,411 34,832 34,121
Community Support Services Fund 345,896 530,571 719,974 909,240 1,001,293 1,715,684
Abatement/Repair/Demolition Fund 266,991 270,527 275,348 279,303 278,506 277,526
Reserve for Technology Fund 102,125 133,158 48,505
REET&Property Tax Admin Asst 68,346 62,495 67,779 68,366 74,534 84,812
National Forest Safety 62,835 31,418 58,162 45,002 27,304 26,942
Trial Court Improvement Fund 69,682 94,687 109,543 122,759 82,703 103,174
Sheriff Special Funds 282,923 280,622 253,396 244,598
Sheriff's Boating Program 27,437 146,969 154,021
Narcotics Investigation 1,518 93,136 98,163
Mason County Clean Water District 87,922
Public Health Fund 366,538 160,679 158,082 635,989 1,273,087 1,611,786
American Rescue Plan Act 4,865,963
Law Library 83,592 79,860 74,723 67,832 54,742 45,805
Lodging(Motel/Hotel)Tax Fund 344,089 408,178 592,107 746,964 850,206 1,203,369
Mental Health Tax Fund 1,583,135 1,455,171 1,438,341 1,434,075 1,657,108 1,934,700
Treasurer's M&O Fund 137,379 147,590 170,483 201,937 98,632 197,608
Veterans Assistance 218,106 199,924 84,429 76,545 135,539 189,864
Skokomish Flood Zone 196,082 133,611 26,618 71,901 22,297 14,301
Mason Lake Management District 115,574 127,852 150,862 126,985 89,737 84,777
Spencer Lake Management District 7,608 14,245 14,575
Island Lake Management District 20,449 21,778 24,516 33,393 34,821 33,869
Capital Improvement/Reet 1 Fund 1,123,339 1,367,967 1,700,519 1,806,902 1,281,108 1,805,344
Capital Improvement/Reet 2 Fund 2,202,362 2,429,108 2,115,220 2,725,016 3,274,375 4,792,624
Mason County Landfill 742,313 904,047 297,999 641,028 1,471,861 2,503,403
N. Bay/Case Inlet Utility 607,695 775,129 771,998 1,257,853 1,697,092 2,002,209
N. Bay/Case Inlet Utility Reserve 718 725 547
Wastewater System Development 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 371,188 285,022 338,013 122,648 78,849 137,585
Beards Cove Water 307,366 383,090 423,867 499,224 563,224 643,965
Belfair WW&Water Reclamation 68,892 186,264 384,172 884,920 1,299,095 1,738,202
Reserve Landfill 511,115 500,326 475,247 452,346 444,580 443,301
Reserve Beards Cove Ulid 331,971 346,705 193,735 204,187 211,227 218,066
Storm Drain System Development 87,973 225 187,439 181,156 179,534 178,727
Information Technology 244,071 278,215 94,920 419,246 424,181 304,368
Equipment Rental&Revolving Fund 3,572,408 4,073,137 4,228,902 3,182,512 2,413,652 4,113,853
Unemployment Fund 117,705 195,400 119,085 119,916 134,328 178,413
inancia s manias\zuz;e April Financial27,867,457 28 320 971 29 119 572 31,998,100 34 526 634 46,962,029
MONTHLY
FINANCIAL
REPORT APRIL 2022
2022 Current Expense and Health Fund Motor Pool Budget to Actual Expenditures
FUND OR DEPARTMENT ORIGINAL REVISED YTD MP AVAILABLE % USED
APPROP BUDGET EXPENDED BUDGET
WSU 0 0 667 -667 0%
ASSESSOR 29,963 29,963 9,444 20,519 31.52%
EMERGENCY MANAGEMENT 990 990 302 688 30.48%
FACILITIES&GROUNDS 27,731 27,731 5,535 22,196 19.96%
COMMUNITY SERVICES 47,254 47,254 15,334 31,920 32.45%
PARKS&TRAILS 57,615 57,615 4,776 52,839 8.29%
JUVENILE COURT SERVICES 8,006 8,006 3,455 4,551 43.15%
PROSECUTOR 6,691 6,691 2,062 4,629 30.82%
CORONER 14,250 14,250 6,170 8,080 43.30%
SHERIFF ADMIN 1,202,975 1,202,975 455,247 747,728 37.84%
MOTOR POOL 50,829 50,829 8,903 41,926 17.52%
Total 001 GENERAL FUND 1,446,304 1,446,304 511,8951 934,409 35.39%
SHERIFF'S BOATING PROGRAM 0 0 26 -26 0%
COMMUNITY SERVICES HEALTH 57,077 57,077 18,237 38,840 31.95%
AMERICAN RESCUE PLAN ACT 0 0%
TOTAL SPECIAL FUNDS 57,077 57,077 18,263 38,814 32.00%
Total GENERAL FUND&SPECIAL FUNDS 1,503,381 1,503,381 530,158 973,223 35.26%
TOTAL MOTOR POOL EXPENDITURES BY ORIGINAL REVISED YTD MP AVAILABLE
OBJECT CODE APPROP BUDGET EXPENDED BUDGET a/OF TOTAL
MOTOR POOL SALARIES&BENEFITS 39,689 39,689 8,371 31,318 21.09%
MOTOR POOL SUPPLIES 80,150 80,150 11,394 68,756 14.22%
MOTOR POOL FUEL 245,045 245,045 98,874 146,171 40.35%
MOTOR POOL LEASE 226,180 226,180 167,383 58,797 74.00%
MOTOR POOL MAINT-MONTHLY 15,730 15,730 3,952 11,778 25.13%
MOTOR POOL REPAIRS&MISC. 62,100 62,100 14,686 47,414 23.65%
MOTOR POOL INSURANCE 20,170 20,170 1,246 18,924 6.18%
MOTOR POOL CAPITAL LEASE 406,717 406,717 1,414 405,303 0.35%
MOTOR POOL CAP UPFIT 407,600 407,600 222,838 184,762 54.67%
Total GENERAL FUND& HEALTH FUND 1,503,381 1,503,381 530,158 973,223 35.26%
Unaudited *Benchmark for month is 33.33% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT APRIL 2022
2021 vs 2022 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2021 Budget Collected Uncollected %2021 2022 Budget Collected Uncollected %2022 Actual dif 2021
No. Through End Through End vs 2022
of Month Revenue of Month Revenue
103 Sales&Use Tax 728,500 302,021 (426,479) 41% 866,000 326,349 (539,651) 38% 24,328
104 Auditor's 0&M 127,500 29,402 (98,098) 23% 140,250 24,606 (115,644) 18% (4,796)
105 lCounty Road 17,402,782 61714,685 (10,688,097) 39% 20,067,763 7,030,314 (13,037,449)1 35% 315,630
106 Paths&Trails 12,695 3,142 (9,553) 25% 10,136 3,360 (6,776) 33% 218
109 Election Equipment Holdings 65,850 11,820 (54,030) 18% 42,250 35,228 (7,022) 83% 23,409
110 Crime Victims 41,910 34,331 (7,579) 82% 41,910 21,514 (20,396) 51% (12,817)
114 Victim Witness Activities 55,683 1,243 (54,440) 2% 55,683 5,895 (49,788) 11% 4,652
117 Community Support Services 1,675,600 924,211 (751,390) 55% 2,772,928 1 4,130,645 1,357,717 149% 3,206,435
118 Abatement 7,920 119 (7,801) 2% 7,920 113 (7,807) 1% (6)
120 REET&Property Tax Admin 20,250 7,970 (12,280) 39% 25,600 7,351 (18,249) 29% (618)
134 National Forest Safety 21,457 20,996 (461) 98% 21,457 25,638 4,181 119% 4,642
135 Trial Court Improvements 22,672 11,326 (11,346) 50% 22,652 11,342 (11,310) 50% 16
141 Sheriff's Boating Program 38,979 31,212 (7,767) 80% 38,800 - (38,800) 0% (31,212)
142 Narcotics Investigation Fund 7,500 5,591 (1,909) 75% 6,000 1,095 (4,905) 18% (4,496)
145 Mason County Clean Water District 0% 190,000 87,922 (102,078) 46% 87,922
150 Community Services Health 2,340,630 2,164,678 (175,952) 92% 2,948,154 1,555,523 (1,392,631) 53% (609,155)
155 American Rescue Plan Act - 0% 6,484,450 1,882 (6,482,568) 0% 1,882
160 Law Library 24,900 6,653 (18,247) 27% 24,900 6,803 (18,097) 27% 150
163 Lodging Tax(Hotel/Motel) 392,000 169,653 (222,347) 43% 500,500 227,228 (273,272) 45% 57,575
164 Mental Health 1,231,968 457,641 (774,327) 37% 1,243,736 466,837 (776,899) 38% 9,196
180 Treasurer's M&0 Fund 199,210 36,651 (162,559) 18% 338,700 181,479 (157,221) 54% 144,828
190 Veterans Assistance 140,060 68,720 (71,340) 49% 141,340 66,708 (74,632) 47% (2,012)
192 Skokomish Flood Zone 20,500 859 (19,641) 4% 10,020,250 - (10,020,250) 0% (859)
194 Mason Lake Mngmt Dist#2 36,500 16,527 (19,973) 45% 37,900 16,371 (21,529) 43% (157)
195 Spencer Lake Mngmt Dist#3 14,500 7,451 (7,049) 51% 15,225 7,470 (7,755) 49% 19
199 Island Lake Mngmt Dist#1 10,000 4,599 (5,401) 46% 10,000 4,910 (5,090) 49% 311
350 REET 1 Capital Improvements 1,220,000 528,998 (691,002) 43% 1,562,000 583,318 (978,682) 37% 54,320
351 REET 2 Capital Improvements 1,210,000 647,387 (562,613) 54% 1,505,000 584,394 (920,606) 39% (62,993)
402 Mason County Landfill 4,694,521 1,530,117 (3,164,404) 33% 5,868,714 1,968,584 (3,900,130) 34% 438,467
403 N.Bay/Case Inlet Utility 2,072,857 822,107 (1,250,750) 40% 2,404,398 731,577 (1,672,821) 30% (90,531)
411 Rustlewood Sewer&Water 376,725 85,678 (291,047) 23% 482,257 98,853 (383,404) 20% 13,174
412 Beards Cove Water 232,793 70,079 (162,714) 30% 332,230 77,602 (254,628) 23% 7,523
413 Belfair WW&Water Reclamation 4,307,203 1,422,736 (2,884,467) 33% 11,209,208 802,124 (10,407,084) 7% (620,612)
428 Reserve Landfill 6,000 191 (5,809) 3% 700 181 (519) 26% (10)
429 Reserve Beards Cove ULID 11,500 3,656 (7,844) 32% 10,800 3,788 (7,012) 35% 132
480 Storm Drain System Development 500 - (500) 0% 500 - (500) 0% -
500 Information Technology Dept 962,574 482,452 (480,122) 50% 922,819 461,360 (461,460) 50% (21,093)
501 Equipment Rental&Revolving 3,620,291 76,825 (3,543,466) 2% 2,836,265 160,598 (2,675,667)1 6% 83,773
502 Unemployment Fund 73,805 - (73,805) 0% 73,420 - (73,420) 0% -
Totals $43,428,335 $16,701,728 1 $(26,726,607)1 38% 1 $73,282,815 19,718,962 $ (63,663,863) 27% 3,017,234
J:\Financials\2022 Financials\2022 April Financial Report.xlsx 11
4' MASON COUNTY MONTHLY FINANCIAL REPORT ANUL 2022
2021 vs 2022 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures
Actual 0 2021
Fund Name 2021 Budget through End of Unexpended %2021 2022 Budget through End of Unexpended °/2022
No. Month Budget Authority Month Budget Authority vs 2022
g
103 Sales&Use Tax 663,051 474,580 188,471 72% 660,415 24,213 636,202 4% (450,367)
104 Auditor's 0&M 88,667 42,806 45,861 48% 108,074 48,656 59,418 45% 5,850
105 County Road 20,791,930 4,539,832 16,252,098 22% 23,638,929 4,331,724 19,307,205 18% (208,108)
106 Paths&Trails 2,238 476 1,762 21% 2,223 474 1,749 21% (2)
109 Election Equipment Holdings 52,040 457 51,583 1 1% 51,781 370 51,411 1% (87)
110 Crime Victims 98,649 27,159 71,490 28% 99,426 28,152 71,274 28% 993
114 Victim Witness Activities 63,345 3,646 59,699 6% 55,635 12,350 43,285 22% 8,704
116 Historical Preservation 60,000 48,147 11,853 80% - - - 0% (48,147)
117 Community Support Services 1,787,561 968,520 819,041 54% 2,450,242 3,453,976 (1,003,734) 141% 2,485,456
118 Abatement 54,336 288 54,049 1% 54,296 282 54,014 1% (6)
120 REET&Property Tax Admin 64,672 10,738 53,934 1 17% 100,589 11,757 88,832 12% 1,020
134 National Forest Safety 41,457 10,488 30,969 25% 31,457 3,764 27,693 12% (6,724)
135 Trial Court Improvements 51,380 138 51,243 0% 54,213 491 53,722 1% 354
141 Sheriff's Boating Program 38,890 3,195 35,695 8% 42,533 1,702 40,831 4% (1,492)
142 Narcotics Investigation Fund 8,204 3,404 4,800 41% 7,669 776 6,893 10% (2,629)
145 Mason County Clean Water District 100,000 - 100,000 0%
150 Community Services Health 2,756,733 913,855 1,842,878 33% 3,382,359 1,296,264 2,086,095 38% 382,409
155 American Rescue Plan Act - 0% 12,584,450 192,798 12,391,652 2% 192,798
160 Law Library 36,272 10,032 26,240 28% 36,307 10,206 26,101 28% 174
163 Lodging Tax(Hotel/Motel) 762,548 130,406 632,142 17% 772,900 123,967 648,933 16% (6,439)
164 Mental Health 1,500,623 196,833 1,303,790 13% 1,479,258 166,200 1,313,058 11% (30,632)
180 Treasurer's M&0 Fund 293,195 32,869 260,326 11% 395,672 40,544 355,128 10% 7,675
190 Veterans Assistance 191,422 33,453 157,969 17% 241,340 37,630 203,710 16% 4,177
192 Skokomish Flood Zone 53,319 2,693 50,626 5% 10,037,105 1,069 10,036,036 0% (1,624)
194 1 Mason Lake Mngmt Dist#2 145,500 435 145,065 0% 107,900 571 107,329 1% 136
195 Spencer Lake Mngmt Dist#3 19,650 - 19,650 0% 22,017 84 21,933 0% 84
199 Island Lake Mngmt Dist#1 40,650 46 40,605 0% 30,000 149 29,851 0% 104
350 REET 1 Capital Improvements 1,727,776 1,545,246 182,530 89% 2,101,978 788,419 1,313,559 38% (756,827)
351 REET 2 Capital Improvements 2,090,995 520,299 1,570,696 25% 2,041,831 22,203 2,019,628 1% (498,095)
402 Mason County Landfill 4,876,235 1,463,826 3,412,409 30% 6,188,733 1,539,387 4,649,346 25% 75,560
403 1 N.Bay/Case Inlet Utility 2,092,382 549,215 1,543,167 26% 2,116,504 506,410 1,610,094 24% (42,805)
405 Wastewater System Development 3,986 - 3,986 0% - - - 0% -
411 Rustlewood Sewer&Water 482,065 83,355 398,710 17% 667,517 94,282 573,235 14% 10,927
412 Beards Cove Water 218,444 52,010 166,434 24% 328,460 37,972 290,488 12% (14,038)
413 Belfair WW&Water Reclamation 4,447,667 533,280 3,914,387 12% 7,606,541 258,216 7,348,325 3% (275,064)
428 Reserve Landfill 301,780 445 301,335 0% 301,597 399 301,198 0% (46)
429 Reserve Beards Cove ULID 4,286 1,072 3,215 25% 4,508 1,127 3,381 25% 56
480 Storm Drain System Development 1,029 237 792 23% 571 93 478 16% (144)
500 Information Technology Dept 961,722 266,072 695,650 28% 1,031,504 374,704 656,800 36% 1 108,631
501 Equipment Rental&Revolving 4,567,323 1,846,660 1 2,720,663 40% 3,987,878 848,838 3,139,040 21% (997,822)
502 Unemployment Fund 230,005 46,060 1 183,945 20% 234,420 17,815 1 216,605 8% (281246)
Totals $ 61,672,027 $ 14,362,271 1 $ 37,309,756 28% $ 83,158,832 $ 14,278,034 1$ 68,880,798 17% (84,237)
J:\Financials\2022 Financials\2022 April Financial Report.xlsx 12
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Jennifer Beierle
Department: Support Services Ext:
Briefing Date: 5/9/2022
Previous Briefing Dates:
If this is a follow-up briefing, please provide only new information
Internal Review (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Information Technology ❑ Other— please explain
Item: American Rescue Act (ARPA) of 2021 review
Executive Summary: (If applicable, please include available options and potential solutions)
On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319). Mason
County will receive a total of$12,949,242 in grant funding. The US Treasury continues to update guidelines and
compliance requirements. Addendums are required for each of the subrecipient agreements in place to address
the updates guidelines for enforcement of Tile VI, Civil Rights Act of 1964.
Budget Impact•
None
Public Outreach: (Include any legal requirements, direct notice, website, community meetings, etc.)
N/A
Recommended/Requested Action:
Review Updates on BOCC Approved projects
Request Jail Elevator and Doors for $80,000
Attachments:
ARPA Briefing Support Spreadsheet
Update on ARPA Projects
PUD #1 Update
HCC Updates
Mason County ARPA Prioritization List of Projects Review 5/9/2022
Balance
Obligated by Expended thou Remaining of
ARPA Category Mason County Project Name District Confirmed Requests BOCCApproved Contract 4 30 2022 Approved Amt
A Support Public Health Response/Negative Economic Impacts
PUD 1 Customer Arrearages due to COVID 2 125,000 125,000 125,000 12,733 112,267
Reallocate from PUD Arrearages to HCC Eldon Fiber Bulldout 2 (100,000) (100,000) (100,000) (100,000)
HCC Customer Arrearages due to COVID 2 110,000 110,000 110,000 22,445 87,555
Mason County Treasurer Property Tax Reim-individual households All 125,000 125,000 125,000 89,203 35,797
Mason County Treasurer Property Tax Reim-small businesses All 75,000 75,000 75,000 24,635 50,365
EDC Small Business Grants All 500,000 500,000 500,000 475,000 25,000
Crossroads Housing for Assistance to Homeless Veterans All 10,D00 10,000 10,000 10,000
Housing Authority of Mason County Rent Arrearages All 2/10122 e.nk Nn- 123,545 100,000 100,000
The Arc of the Peninsulas All 1/1/2.22 cbri.xbn, 35,000 1 35,000 1 35,000
A Support Public Health Response/Negative Economic Impacts Subtotal 1003 545 980,000 845,000 624,016 355,984
B Premium pay for Essential Workers
Signing Bonus for Corrections Deputies-u to$30kapproved All 1 74266 300D0 u,Haa. 30000
B Premium pay for Essential Workers Subtotal 74,266 30,000 - - 30,000
C Replace Public Sector Revenue Loss Up for government services up to$10 Million
MCSO Body Cameras All 702,364 702,364 In H..:. 702,364 0
MCSO Body Camera install All 40,000 40,000 I.Home 25,790 14,211
PUD 3 Belfair Substation 1 1,500,000 1,500,000 1,500,DD0
Public Records Software GwQA All 2/1s/2022 a... 22,700 22,700 In H.- 17,783 4,917
DCD Records Archival Image All 2AV22 WI R 500,000 -
Prosecutors Office 2nd floor expansion(Originally 700,000) All 2/1s/2022 R.IIr F 75,000 75,000 In H.- 75,D00
MCSO 2nd floor expansion Alt 2/18/200H0-IIyF 800,000 -
Ballot sorter machine B of A Bldg All Ho1D2/10/22 1,200,000 -
laliElevatorandDoom All 5/2A022 WyF 80000
C Replace Public Sector Revenue Loss Subtotal 4920064 2340054 - 745937 1594,127
D Water,Sewer,and Broadband Infrastructure
PUD 1 Agate Beach Water System Mainline 3 sp..dins In 2023 559,000 559,000 559,0D0 559,000
PUD 1 Vuecrest Storage Upgrade 2 158,284 158,284 158,284 111,645 46,639
CEDS Belfair Water New Well for Commercial Core UGA 1 450,000 450,000 450,000 450,000
HCC Colony Surf Fiber Bulldout 2 313,556 313,556 313,556 313,556
HCC Eldon Fiber Bulldout 2 501,932 501,932 501,932 501,932
Reallocate from PUD#1 Customer Arrearages to HCC Eldon Fiber Bulldout 100,000 100,000 100,000
Mason County IT Infrastructure Backbone/Storage upgrade All 136,261 136,098 a Han. 136,098 -
PW Rustlewood Water Welt&Reservoir Electrical Control System 1 2/17/22 wrwrd Dyer 200,000 200,0D0 In H.... 200,000
PW Beards Cove AC Mainline Replacement 1 2/17/22 Rlcb.ra D ye. 100,000 100,000 In H...e 100,000
PW Belfair PS#1 Improvement Project 1 2/17/22 M,N,d D ye. 150,000 150,000 In Hour. 150,000
PW Belfair PS#3 Improvement Project 1 ZA7122 M,h.rd D- 180,000 180,000 In..v.. 180,000
PW Lakeland Pump Station 1 U17/22 wch.rd 0 ye. 42,000 42,000 In H...e 42,000
City of Shelton-Water line from 101 to Prison 2 2/23/22 EDC ye. 1,000,000 -
Belfair Water Backup Generators 1 2/2a/22 D.Iewebb Y. 197,000
City of Shelton-Sewer line extension from High School to Basin 3 2/23/22 Eoeyee 2,500,000 -
CityofShelton-Wallace Kneeland Substation 3 2/23/22 EX V. 3,200,000 -
PUD 3 Rural Broadband Cloquallum Community 2 N.M.M.,k 2/1o/22 500,000 Shelton Gateway 3 M.rk Latyl 2/10/22 250,DD0
PW 70 Grinder Pumps All 2n3/22 w.h.rd yn 151,273 151,273 mxaa. 151,273
Mason County Courts Building 10 All 1.2/10/22 750,000 -
Port Of Allyn Water Company 1 Y.4/s/2o22 WrkN 100,000
D Water,Sewer,and Broadband Infrastructure Subtotal 11,539,306 3,042,143 1992 772 247,743 2,794,400
E Administration
Washington State Association of Counties 2022 Dues All 4,000 4,000 4,000 -
Teto Coun Staff to address COVID All 250000 92078 157922 17472 74,606
E Administration Subtotal 254 000 96,078 157 922 2 472 74,606
Grand Total 17791,181 6,488,295 2,995,694 4639,169 4849,117
Total ARPA Funds Received in 2021-First Round 6,484,451
Total ARPA Funds Expected in 2022-Second Round 6,484,451
Total ARPA Funds Available 12,968,901
Approved by BOCC during Board Briefings-w/b on upcoming Action Agendas-Included in BOCC Approved Amts
Completed projects with unexpeneded ARPA funds returned 163
Total ARPA Funds Available for BOCC Approval in 2021&2022 6,480,779
UPDATES ON BOCC APPROVED ARPA PROJECTS AS OF 5/2/2022
PUBLIC WORKS:
Rustlewood water well & Reservoir- Reached out to DoH and haven't received a phone call yet.
Weighing the options of switching to a phase 3 power and upgrade booster/well pumps and put VFD's
and get rid of pressure tank if DoH does not need engineered approved plans. If DoH needs engineered
approved plans then we will replace electrical components with new panel and have the current pumps
operate in redundancy.
Beards Cove AC Mainline Replacement- Have location of what areas are needing to get lines replaced.
Will have to work with Road crew and figure out good timeline for digging up road and replacement.
Will have to go out to bid for the work that needs done.
Belfair PS#1 Improvement- Pump tech site visit was on 4/15.They were going to work on getting all the
logistics figured out for everything we need to get the job done.
Belfair PS#3 Improvement- Pump tech site visit was on 4/15.They were going to work on getting all the
logistics figured out for everything we need to get the job done.
Lakeland Pump Station- Parts should be coming in around the beginning of May. Hope to have the
install done by the middle of May.
70 Grinder Pumps- Purchased and have no received and invoice yet from Correct Equipment
MASON COUNTY TREASURER PROPERTY TAX:
-HOUSEHOLD-will use the remaining$35,797
-SMALL BUSINESS—will not need the remaining$50,365.
*The Treasurer would like to ask to move this amount to the Household tax relief funds.
PROSECUTORS OFFICE 2ND FLOOR EXPANSION:
Almost complete,will be turning in invoices and receipts for reimbursement
EDC SMALL BUSINESS GRANTS:
Will be using the$25,000 for the Admin cost
MASON COUNTY SHERIFFS OFFICE BODY CAMERAS & INSTALL:
The $25,790 left from install will be used on the new vehicles
PUBLIC RECORDS SOFTWARE GOVQA:
This is a yearly subscription, we will be asking to cover this cost of$72,000 for the next four years.
MASON COUNTY IT INFRASTRUCTURE BACKBONE/STORAGE UPGRADE:
This project is done. $163 leftover moved back into available funds
HOUSING AUTHORITY OF MASON COUNTY:
Approved by the Board, contract is ready. But still waiting on information from them to move forward.
The Arc of the Peninsulas:
Approved by the Board, contract is ready. Only waiting on a SAM's number.Then can sign and move
forward.
PUD #1
Customers Arrearages-
Have you started your project?-Yes, started
How much of the project is done? 50%or Less, 50%or More, Complete-50%or more complete
What is your project completion date?- before the end of 2023
When do you expect to send in the documentation for reimbursement?—Ongoing
Have there been any changes in your contact information?- No
Agate Beach-
Have you started your project?-Yes, Started
How much of the project is done? 50%or Less, 50%or More, Complete- less than 50%,
What is your project completion date? - before the end of 2022
When do you expect to send in the documentation for reimbursement?-Ongoing
Have there been any changes in your contact information?- No.
Vuecrest-
Have you started your project?-Yes, Started
How much of the project is done? 50%or Less, 50%or More, Complete-almost completed
What is your project completion date?-in the next few months
When do you expect to send in the documentation for reimbursement?- also, in the next few months
Have there been any changes in your contact information?- No
e9e Hood Canal
• COMMUNICATIONS
Keeping our community connected since 1934.
April 26, 2022
ARPA Agreement between Mason County and Hood Canal Communications
Residential Utility Assistance
MC Contract#21-088
Update on Project Status
1. Have you started your project?
Yes, Hood Canal Communications (HCC) has completed a reach out campaign to all
customer with past due pandemic balances. We have encouraged and assisted our
account holders with the form and spent many hours helping them collect and remit the
required documentation.
2. How much of the project is done?
Approximately 90%of the project is completed. HCC still have residential customers that
carry pandemic balances, but they have not provided the necessary documentation to
clear their balances.
3. What is your project completion date?
HCC estimates that we will complete all customer connections by 12/31/22.
4. When do you expect to send in documentation for reimbursement?
HCC has previously submitted 2 funding requests for 1"and 2nd quarter of 2022. We
anticipate completing this by 12/31/22.
5. Have there been any changes in your contact information?
No,there have been no changes.
360.898,2481 phone PO Box 249 2218 Olympic Hwy N www.hcc.net
360.898.2244 fax Union, WA 98592 Shelton, WA 98592 Broadband • Video • Voice
HoodCanal
• COMMUNICATIONS
Keeping our community connected since 1934.
April 26, 2022
ARPA Agreement between Mason County and Hood Canal Communications
Eldon Fiber Buildout
MC Contract#21-087
Update on Project Status
1. Have you started your project?
Yes, Hood Canal Communications (HCC) has completed all engineering and design work.
This project requires joint co-ordination with Mason County PUD#1. We have worked
with them to identify and schedule the pole replacements needed for the project. We are
currently waiting for this to be completed before moving to the second project phase.
2. How much of the project is done?
Approximately 10%of the project is completed. Mason County PUD#1 has awarded the
contract for pole replacement and is scheduled to start soon.Aerial construction cannot
begin until the pole replacements are completed. HCC has awarded a contract to an
Aerial contractor and they will begin work as soon as PUD#1 is complete.
3. What is your project completion date?
HCC estimates that we will complete all customer connections by 09/30/22.
4. When do you expect to send in documentation for reimbursement?
HCC anticipates that we will request reimbursement of project funds by 09/30/22 and
the final funding by 12/31/2022.
5. Have there been any changes in your contact information?
No,there have been no changes.
360.898.2481 phone PO Box 249 2218 Olympic Hwy N www.hcc.net
360.898.2244 fax Uilon, WA 98592 Shelton, WA 98592 Broadband • Video • Voice
. .;: HoodGanal
�;• COMMUNICATIONS
Keeping our community connected since 1934.
April 26, 2022
ARPA Agreement between Mason County and Hood Canal Communications
Colony Surf Fiber Buildout
MC Contract#21-086
Update on Project Status
1. Have you started your project?
Yes, Hood Canal Communications (HCC) has completed all engineering and design work.
We are currently in the second phase of the project and are diligently working on the
construction of the underground main line fiber installation. HCC crews are working with
a local Contractor to increase the buildout speed. We estimate that phase two will be
completed in approximately three weeks.
2. How much of the project is done?
HCC has completed approximately 75%of the project. Construction is currently in phase
two with mainline completion estimated at 05/16/22. Phase three of the project will
begin immediately after and entails the connection from the main line to the customer's
home. Phase four of the project will follow and consists of activating service for
customers.
3. What is your project completion date?
HCC estimates that we will complete all customer connections by 06/30/22.
4. When do you expect to send in documentation for reimbursement?
HCC anticipates that we will request reimbursement of project funds in 06/30/22 and the
final funding by 09/30/22.
5. Have there been any changes in your contact information?
No, there have been no changes.
360.898.2481 phone PO Box 249 2218 Olympic Hwy N www.hcc.net
360.898.2244 fax Un(on, WA 98592 Shelton, WA 98592 Broadband • Video • Voice
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Becky Rogers
Department: Support Services/Human Resources Ext: 268
Briefing Date: May 9, 2022
Previous Briefing Dates: N/A
If this is a follow-up briefing, please provide only new information
Internal Review (please check all that apply): L Budget/Finance L Human Resources
L Legal l- Information Technology C Other— please explain
Item:
Approval to place on the May 10, 2022 Action Agenda the reappointment of Janice Loomis to
fill a regular member position on the Board of Equalization with a term that will end on
5/31/2025.
Executive Summary: (If applicable, please include available options and potential solutions)
Janice Loomis is currently serving on the Board of Equalization (BoE). She has been a member for
over three years and currently serves as the BoE Vice-Chair.
Budget Impact:
None.
Public Outreach: (Include any legal requirements, direct notice, website, community meetings, etc.)
A News Release was circulated on January 18, 2022 and March 1, 2022 seeking applicants to fill a
regular member and alternate member positions on the Board of Equalization. Three applications
were received.
Recommended/Requested Action:
Approval to place on the May 10, 2022 Action Agenda the reappointment of Janice Loomis to fill a
regular member position on the Board of Equalization with a term that will end on 5/31/2025.
Attachments:
Janice Loomis Application
K:\BOCC Action Agendas-Resolutions\Briefings\2022Wgnda Cvr-BOE Alternate Member Appointment 20220509.doc
oeo� co op . MASON COUNTY COMMISSIONERS
411 NORTHFIF HSTREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext.419;275-4467 or 482-5269
ks4
I AM SEEKING APPOINTMENT TO
NAME: Janice Loomis
ADDRESS: ON= PHONE:
CITYIZIP: VOTING PRECINCT: WORK PHONE:
�WOR AREA IN THE COUNTY YOU LIVE) E-MAIL:
COMMUNITY SERVICE EMPLOYMENT;(IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: kittitas county commissioners YRS
POSITION: boe clerk duties within the office,the 90's
COMPANY: then housewife YRS
POSITION:
--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The primary role of the Board of Equalization is to hear taxpayers petitions regarding their propery tax
assessmen s. a are a quasi-judicial oard that Is governed y the rules set forth In RCW 84.
What Interests, skills do you wish to offer the Board,Committee,or Council?
I have served my first three year term with the BOE and would like to continue. I very much like serving on this board.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
none
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? Yes
Realistically,how much time can you give to this position?
Quarterly Monthly Weekly Daily
Office Use Only
04/4/2022 Appointment Date
nature Data
Term Expire Date