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HomeMy WebLinkAbout2022/02/28 - Briefing f: BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 28,2022 Monday,February 28,2022 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Negotiation Commissioners Neatherlin,Shutty,and Trask met in closed session from 9:00 a.m. to 9:30 a.m. Mark Neary,Debbie Gould,Nichole Wilston,and Frank Pinter were also in attendance. 9:30 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Todd Cannon gave an update on the recent email spoofs and internet outages. The County firewall has been taking a lot of denial service attacks which causes it to drop all connections and reboot. The firewall will be upgraded to handle a higher load of attacks;however,the County will need to be taken otlline for a few hours. Two weeks ago,"attack"emails were sent out to County employees and about thirty of these emails were opened. The antivirus blocked all infections and IT staff verified that nothing was left behind. The"squirrel waffle"is an older attack that is not super dangerous but can allow more Trojans to infect computers. Last week,two machines were relaying emails. An outside source has set up an email system to impersonate County employees and send out emails. The biggest concern is that a full week passed between the two events. IT will continue to monitor and is deploying a tool to search for that specific infection. • Deb Gould requested Out of Class Pay for Araceli Witz in the Treasurer's Office performing Finance Deputy I duties due to a five month leave of absence. This will be effective March 1,2022 and end July 31,2022. Approved to move forward. • Jennifer Beierle discussed the comparison of Equipment,Rental,and Revolving (ER&R)and Motor Pool cost analysis and projection. This will be presented each year per the agreement when the County switched to Motor Pool through Enterprise. Actuals from 2018 and 2019 were used with the Bremerton Consumer Price Index for All Urban Consumers(CPI-U)inflator of 7.6%. Assumptions made in this analysis include fuel for$150k through ER&R calculated by the average cost of fuel in 2021 of$2.97/gallon for unleaded. For Enterprise,the fuel was an average of$3.67/gallon for unleaded. The cost difference is due to a lag for ER&R while Enterprise is paid in real time. There were three wrecked Personal Patrol Vehicles(PPVs)which will be replaced in 2022 and a payout will be made to Enterprise for two of them in the amount of about$50k per vehicle. In this analysis the County is saving about$834k over a ten-year period. • Jennifer shared a citizen inquiry to purchase parcel no.32007-13-00050. Mark Kamin owns the two adjacent parcels to this triangular-shaped property. Mendoza currently has a picnic area and other items on the land but no permanent structures. The parcel can be surplussed at the same time a Public Hearing is set. Richard Beckman of Richard Beckman Realty added that,due to different factors,the parcel is difficult to value. Patti McLean shared that the omitted parcel was created in 2021 and the property lines may need adjusted. Mike Mclrvin shared he found no reason for this parcel being purchased or needing to be kept. Cmmr.Neatherlin asked to look into if an appraisal needs done. • John Taylor requested an additional$37,500 for funding of Parks staff. Real Estate Excise Tax(REET)2 does not allow for normal maintenance of parks and fields during ball season. Additional money is needed to fund maintenance staff for routine Page I 1 operations,specifically for Sandhill Park. The County maintains 19 parks and additional funding will allow the ability to maintain the fields in a safe manner. Approved to move forward. • Diane Zoren discussed amending the contract with Bob Droll for an additional$1,500 and approving the County Administrator to sign the amendment for work done to complete the Parks,Recreation,Open Space,and Trail(FROST)Plan. The original quote was for$50k. Bob Droll agreed to the sum of$48,500 and a reserve of$1,500 as a contingency. Approved to move forward. • Diane shared a request from the Humane Society to use Memorial Hall on March 7 and 8,2022 to hold a spay and neuter clinic. Pete Laserinko, lead Veteran Service Officer,was supportive of this request. Other locations were considered but not feasible. Approved to move forward. • Diane discussed a request from the Washington State Association of Counties (WSAC)to organize an in-person annual meeting for April 6,2022. Cmmr. Shutty shared that he would like to stay consistent with the Governor's rule and current policy. A Zoom meeting will be scheduled. • Mark gave an update on the purchase offers for the Public Works and Dayton Airport parcels. For Public Works lots 7 and 8,Mark met with the developers and Planning to discuss the permitting process. There was an agreement through January 31,2022 to purchase and close the sale by February 15,2022 and earnest money has been placed at$5k per parcel. Mark recommends to not accept the addendum submitted by the developer waiving the feasibility contingency and extending the close to no later than 60 days from building permit approval. This says the County will accept a purchase agreement that is dependent upon the issuance of a building permit. A pre-planning meeting is set up with Planning today for the developer to gather more information for their financer. The developer would really like to move forward. On February 13 an offer was received for$2,058,210 on all six lots(3,4,5,6,7,and 8)for half of the asking price of$3,984,651. Mark is requesting the Board give Cmmr.Neatherlin the authority to counteroffer at full asking price based on the recommendation from Richard Beckman,Realtor. The last offer was received on February 17 for a full price offer on lot 4 in the amount of$730,719 and has a 60-day contingency. Richard Beckman requested a pre-approval letter which has not be received as of yet. Cmmr. Neatherlin commented that the first offer is expired and he is not in favor of the addendum. Counteroffer with full price on the second offer with a contingency of the offer only being good for three days. If that falls through,accept the full price offer on lot 4 with pre-approval letter. Richard Beckman ensures that the counteroffer is not official until the Board meets and votes. The offer on lots 7 and 8 has expired and the earnest money should be forfeited. The County would need a new offer or an addendum. For the offer on all six lots,the developer may be looking at doing a motel,campgrounds,storage units,or 55 and older park. There was a miscommunication and the developer thought they were putting in a full price offer, but it is a full price offer on just three lots. Cmmr.Neatherlin requests that Mark asks Tim Whitehead what percentage of flexibility does the County have on a yellow book appraisal. • Mark reviewed the American Rescue Plan Act(ARPA)project funding. Staff reached out to each project for an update. A request was confirmed with Frank Pinter for the Housing Authority of Mason County rent arrearages in the amount of$123,545 on February 10 which has not been approved by the Board. Other projects pending approval include:signing bonus for Corrections Deputies$74,266;GovQA Public Records software$22,700;Public Health message board$15,000;design work for 21 floor of Prosecutor's Office$100,000 is not necessary per Kelly Frazier;Community Development records archival imaging$500,000;21 floor expansion for Prosecutor's Page 12 Office$75,000;2°d for expansion for Sheriffs Office$800,000;ballot sorter machine for Auditor's Office$1.2 million;Economic Development Council(EDC)water line from Highway 101 to the Prison$1 million;Belfair water backup generators $197,000;EDC sewer line extension from High School to basin$2.5 million;EDC Wallace Kneeland substation$3.2 million;PUD 3 rural broadband Cloquallum community$500,000;Shelton gateway$250,000;Building 10$750,000;and Port of Allyn$400,000. • Cmmr. Shutty shared a letter for funding for the State Route 3 Freight Corridor project. Approved to move forward. 10:05 A.M. Superior Court—Judge Goodell/Jim Madsen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jim discussed the amendment to the Interlocal Agreement with Thurston-Mason Behavioral Health Organization for the Involuntary Treatment Act funds received for holding those hearings. Approved to move forward. • Jim shared the Electronic Home Monitoring contract between Mason County Juvenile Probation and the Washington Association of Sheriffs and Police Chiefs (WASPC)amendment to receive an additional$3,500 a year for this State fiscal year and next. Approved to move forward. 10:15 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Dave shared the Consolidated Homeless Grant(CHG)Amendment B. There are no budget impacts and the amended amount is an increase of$86,628 for Crossroads Housing. Approved to move forward. • Alex Paysse requested to rehire for a full-time Environmental Health Specialist position. This position was temporary and CWD funding will fully fund the position. Approved to move forward. • Marissa Watson shared a Request for Proposals(RFP)for Consultant Services for the Shoreline Master Program Competitive Grant—Shoreline Development website and user guide. Approved to move forward. • Dave shared that Washington,Oregon,and California are on a shorter timeline to lift the masking requirement due to recommendation from the Centers for Disease Control(CDC). After March 11 there will no longer be masking requirements; however,masks will still be required in healthcare facilities and will still be a federal requirement. 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson discussed a Special Use Permit with the Department of Natural Resources(DNR). On March 12,2002 the County entered into a 20-year lease agreement with DNR which permitted the County to lease about 50 acres adjacent to the North Bay plant to construct and operate an irrigation system. The lease will expire March 31,2022. Richard would like to renew the lease for an additional 20- year period. Rent would be$9,267.27 with an annual 3%rent increase each year. Approved to move forward. • Richard shared a contract with Parametrix to provide Post Closure Monitoring and On-Call Services for the Mason County landfill not to exceed$7,602. Approved to move forward. Page 13 • Mike Collins requested to purchase a plate compactor for$12,639.17 through Washington State Contract no.2915. The plate compactor will aid in shoulder widening and road repairs. Approved to move forward. • Mike requested to purchase a John Deere 5449 Wheel Loader for a total of $122,318.14 through the NJPA(Sourcewell)joint cooperative purchasing contract no.03211-JDC with Pape Machinery with the trade in of old equipment in the amount of$77,500. Approved to move forward. • Mike requested to purchase two Automated Flagger Assistant devices for$16,999 each for a total of$33,998 plus sales tax from the current 2022 Road Fund Budget. This device allows the flaggers to be mobile and out of harms way. Approved to move forward. • Loretta shared that Skokomish Valley Road is closed this morning due to maintenance issues from recent rainfall. • Loretta discussed the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)would like to discuss with Commissioners to"clean up"the Resolution establishing TIP-CAP. Approved to move forward. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS 4.� dy �rfinSharon Trask Kevin Shu Commissioner Commissioner Chair Page 4