HomeMy WebLinkAbout2022/04/05 - Belfair Sewer Packet BOARD OF MASON COUNTY COMMISSIONERS
SPECIAL MEETING AGENDA
411 North Fifth Street, Shelton, WA 98584
6:00 p.m., Tuesday, April 5, 2022
Our Commission meetings are live streamed at http://www.masonwebtv.com/
In-person attendance is restricted. During this time,we will accept public comment and testimony using Zoom.Please
click the Zoom meeting link posted on the Mason County homepage and use the"raise hand"feature to be recognized by
the Chair to provide your comments and testimony.
You can also e-mail msmith(a)masoncount w�a.,,gov;mail in to the Commissioners'Office at 411 N 5`h St,Shelton,WA
98584;or call(360)427-9670 ext.230.
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Please see above options to provide public testimony. These options are available only while COVID-19 OPAM
meeting restrictions are in place.
4.1 Public Hearing continued from March 1, 2022 to consider the proposed extension
of the Belfair sewer. Staff. Mark Neary
5. Adjournment
Agendas are subject to change,please contact the Commissioners'Office for the most recent version.
Last printed 03/31/22 at 12:40 PM
If special accommodations are needed,contact the Commissioners'Office at(360)427-9670 ext.419
MASON COUNTY
HEARING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Director and Richard Dickinson, Deputy Director
DEPARTMENT: Public Works EXT: 652
HEARING DATE: April 5, 2022
CONTINUATION: from March 1, 2022
INTERNAL REVIEW (please check all that apply): 4 Budget/Finance ❑ Human
Resources L Legal ❑ Other — please explain
ITEM: Belfair Sewer Extension — Hearing Continuation and Action
EXECUTIVE SUMMARY:
Mason County received the Commerce grant to design a sewer extension for the Belfair Water
Reclamation facility. The bid package is complete and ready to advertise.
BUDGET IMPACT:
A Public Works Board Loan to finance project costs has been executed and amended. The
amendments include:
• Identifying the loan security as a General Obligation of Mason County;
• Removing the requirement to adopt a rate increase or demonstrate increased ERUs
prior to project completion; and
■ Revising the Scope of Work to reflect that construction stops in the Log Yard Road
vicinity.
The Commerce Loan has a project completion date of no later than April 9, 2025.
Performance incentives are offered if a Certified Project Completion Report is submitted by
April 9, 2023 (36 months after contract execution) or April 9, 2024 (48 months after
execution). Incentives for 36-month completion are no longer being considered. The loan also
includes a 5% loan forgiveness provision, which equates to $250,000 on a $5 million project.
RECOMMENDED OR REQUESTED ACTION:
Move that the Board select one of the following actions
1. Take no action authorizing ad to invite bids.
2. Authorize advertising the invitation to bid.
Attachments:
Commerce Loan/Grant Amendments
Schedule and Critical Dates
DocuSign Envelope ID:4B78F43B-B144-4OC4-BA74-B4A7EA9ECAOB
CONTRACT FACE SHEET
Contract Number: PG20-96103-001
Amendment: B
PUBLIC WORKS BOARD
CONSTRUCTION LOAN CONTRACT
1. Contractor 2. Contractor Doing Business As (optional)
Mason County N/A
100 W Public Works Dr.
Shelton, WA 98584
3. Contractor Representative 4. Public Works Board Representative
N/A N/A
5. Contract Amount 6. Amendment 7. New Contract Amount
$2,000,000.00 Amount $2,000,000.00
8. Amendment Funding Source 9. Amendment Start Date 10. Contract End Date
Federal: ❑ State: 0 Other: ❑ N/A: ❑ Amendment Execution Date June 30, 2023 (subject to
re-appropriation)
11. Federal Funds (as applicable) Federal Agency CFDA Number
N/A N/A N/A
12.Tax ID# 13. SWV# 14. UBI # 15. DUNS#
0001893-03 232-002-101 n/a
16. Amendment Purpose
The purpose of this amendment is to revise the Scope of Work.
The Board, defined as the Washington State Public Works Board and Borrower/Contractor acknowledge and
accept the terms of this Agreement/Contract As Amended and have executed this Agreement/Contract
Amendment on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment
and the following other documents incorporated by reference: Amendment Terms and Conditions. A copy of
this Agreement/Contract Amendment shall be attached to and made a part of the original Agreement/Contract
between the Board and the Borrower/Contractor. Any reference in the original Agreement/Contract to the
"Agreement" or the"Contract"shall mean the"Agreement As Amended"or"Contract As Amended,"
respectively.
FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD
s4mdW •+W.
4 SWwt,SdH. F,A 1 7
Signs ure Ka ryn artlow, Public Works Board Chair
Loretta Swanson 3/17/2022 1 1:53 PM PDT
Print Name Date
Public Works Director
Title APPROVED AS TO FORM ONLY
3/17/2022 1 9:50 AM PDT
This 141h Day of March, 2013
Date Bob Ferguson
Attorney General
Signature on File
Kathryn Wyatt
Assistant Attorney General
DocuSign Envelope ID:4B78F43B-B144-4OC4-BA74-B4A7EA9ECAOB
DECLARATIONS
CLIENT INFORMATION
Legal Name: Mason County
Loan Number: PG20-96103-001
Amendment: B
PROJECT INFORMATION
Project Title: Belfair Sewer Extension
Project City: Belfair
Project State: Washington
Project Zip Code: 98528
LOAN INFORMATION
Grant Amount: $2,000,000.00
Total Estimated Cost: $12,600,000.00
Total Estimated Funding: $12,600,000.00
Appropriation Number: SHB 1102 Section 1031
Grant End Date: June 30, 2023 (subject to re-appropriation)
Grant Earliest Date for Construction
Reimbursement: May 21, 2019
SPECIAL TERMS AND CONDITIONS GOVERNING THIS GRANT AGREEMENT
N/A
SCOPE OF WORK
Acquire necessary property rights to design and construct a sewer lift station, gravity sewer and pressure main
extending from the northernmost terminus of the existing sanitary sewer system to Log Yard Road just east of SR 3.
Create a collection system crossing underneath the Navy Rail line and a point of future connection to the Puget Sound
Industrial Center(PSIC).
The project costs may include, but are not limited to: engineering, cultural and historical resources, environmental
documentation, review, permits, public involvement, easements, and bid documents. The project needs to meet all the
applicable Local, State, and/or Federal standards.
2
DocuSign Envelope ID:4B78F43B-B144-4OC4-BA74-B4A7EA9ECAOB
AMENDMENT TERMS AND CONDITIONS
Washington State Department of Commerce
PUBLIC WORKS BOARD
CONSTRUCTION LOAN CONTRACT
Contractor/Borrower: Mason County
Contract Number: PG20-96103-001
Amendment Number: B
The purpose of this amendment is to revise the Scope of Work of the above referenced Public Works Board
Program.
The Public Works Board (or its successors), a department of the State of Washington, (hereafter referred to as
the"Board") and the Contractor, listed above and on the attached Face Sheet, agree to amend the declared loan
as described below.
The SCOPE OF WORK is amended to delete the original declared Scope of Work and replace it with the SCOPE
OF WORK as shown on the attached Declarations Page. The Scope of Work, where referenced in the Contract's
Special Terms and Conditions section, shall refer to this amended text.
3
DocuSign
Certificate Of Completion
Envelope Id:4B78F43BB1444OC4BA74B4A7EA9ECAOB Status:Completed
Subject:Please DocuSign:PG20-96103-001_PWB_Construction_Grant_Amend_Scope_Change.DOC
Division:
Local Government
Program:PWB
ContractNumber:PG20-96103-001
DocumentType:
Contract Amendment
Source Envelope:
Document Pages:3 Signatures:2 Envelope Originator:
Certificate Pages:5 Initials:0 Jason Freeze
AutoNav:Enabled 1011 Plum Street SE
Envelopeld Stamping:Enabled MS 42525
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
jason.freeze@commerce.wa.gov
IP Address: 147.55.149.193
Record Tracking
Status:Original Holder:Jason Freeze Location:DocuSign
3/17/2022 8:21:43 AM jason.freeze@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:DocuSign
Signer Events Signature Timestamp
Kathryn A Gardow o—Signed by: Sent:3/17/2022 8:29:09 AM
a,' .
pwbgardowk@gmail.com '"�T . Viewed:3/17/2022 1:52:57 PM
Security Level:Email,Account Authentication ET245D4=B7D42E Signed:3/17/2022 1:53:45 PM
(None)
Signature Adoption:Uploaded Signature Image
Using IP Address:75.172.120.186
Electronic Record and Signature Disclosure:
Accepted:3/17/2022 1:52:57 PM
ID:a432eac3-1068-4673-84b3-8daf2489bfba
Loretta Swanson by: Sent:3/17/2022 8:29:09 AM
LorettaS@masoncountywa.gov ED—Signed
6klAa Sw#.VSsm Viewed:3/17/2022 9:50:30 AM
Security Level:Email,Account Authentication A25NDA740004BD Signed:3/17/2022 9:50:53 AM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:216.235.103.241
Electronic Record and Signature Disclosure:
Accepted:3/17/2022 9:50:30 AM
ID:74165e55-9512-468d-badb-f4e5fd941 fe 1
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/17/2022 8:29:09 AM
Certified Delivered Security Checked 3/17/2022 9:50:30 AM
Signing Complete Security Checked 3/17/2022 9:50:53 AM
Completed Security Checked 3/17/2022 1:53:45 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Kathryn A Gardow,Loretta Swanson
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From time to time, Washington State Department of Commerce(we, us or Company)may be
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DocuSign Envelope ID:42408F8A-7103-4AEE-86CD-77FCA10781377
CONTRACT FACE SHEET
Contract Number: PC20-96103-157
Amendment: B
PUBLIC WORKS BOARD
CONSTRUCTION LOAN CONTRACT
1. Contractor 2. Contractor Doing Business As (optional)
Mason County N/A
100 W Public Works Dr.
Shelton, WA 98584
3.Contractor Representative 4. Public Works Board Representative
N/A N/A
5. Contract Amount 6. Amendment 7. New Contract Amount
$8,000,000.00 Amount $8,000,000.00
8. Amendment Funding Source 9. Amendment Start Date 10. Contract End Date
Federal: ❑ State: Q Other: ❑ N/A: ❑ Amendment Execution Date June 1, 2039
11. Federal Funds (as applicable) Federal Agency CFDA Number
N/A N/A N/A
12. Tax ID# 13. SWV# 14. UBI # 15. DUNS#
0001893-03 232-002-101 n/a
16. Amendment Purpose
The purpose of this amendment is to revise the Scope of Work.
The Board, defined as the Washington State Public Works Board and Borrower/Contractor acknowledge and
accept the terms of this Agreement/Contract As Amended and have executed this Agreement/Contract
Amendment on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment
and the following other documents incorporated by reference: Amendment Terms and Conditions. A copy of
this Agreement/Contract Amendment shall be attached to and made a part of the original Agreement/Contract
between the Board and the Borrower/Contractor. Any reference in the original Agreement/Contract to the
"Agreement" or the"Contract"shall mean the"Agreement As Amended"or"Contract As Amended,"
respectively.
FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD
Deeuskmd by: ned by
*90L SWAWS&A. ,,.y
Signature Kathryn ardow, Public Works Board Chair
Loretta Swanson 3/17/2022 1 1:54 PM PDT
Print Name Date
Public Works Director
Title APPROVED AS TO FORM ONLY
3/17/2022 1 9:44 AM PDT
This 141h Day of March, 2013
Date Bob Ferguson
Attorney General
Signature on File
Kathryn Wyatt
Assistant Attorney General
DocuSign Envelope ID:42408F8A-7103-4AEE-86CD-77FCA1078B77
DECLARATIONS
CLIENT INFORMATION
Legal Name: Mason County
Loan Number: PC20-96103-157
Amendment: B
PROJECT INFORMATION
Project Title: Belfair Sewer Extension
Project City: Belfair
Project State: Washington
Project Zip Code: 98528
LOAN INFORMATION
Grant Amount: $8,000,000.00
Total Estimated Cost and Funding: $12,600,000.00
Loan Forgiveness % (if applicable) 5%
Loan Term: 20
Interest Rate: 0.79%
Payment Month: June 1s'
Loan Reimbursement Start Date: August 2, 2019
Time of Performance: 60 months from Execution Date of this Contract to Project
Completion.
SPECIAL TERMS AND CONDITIONS GOVERNING THIS LOAN AGREEMENT
N/A
LOAN SECURITY CONDITION GOVERNING THIS LOAN AGREEMENT
This loan is a general obligation of the LOCAL GOVERNMENT.
SCOPE OF WORK
Acquire necessary property rights to design and construct a sewer lift station, gravity sewer and pressure main
extending from the northernmost terminus of the existing sanitary sewer system to Log Yard Road just east of SR 3.
Create a collection system crossing underneath the Navy Rail line and a point of future connection to the Puget Sound
Industrial Center(PSIC).
The project costs may include, but are not limited to: engineering, cultural and historical resources, environmental
documentation, review, permits, public involvement, easements, and bid documents. The project needs to meet all the
applicable Local, State, and/or Federal standards.
2
DocuSign Envelope ID:42408F8A-7103-4AEE-86CD-77FCA1078B77
AMENDMENT TERMS AND CONDITIONS
Washington State Department of Commerce
PUBLIC WORKS BOARD
CONSTRUCTION LOAN CONTRACT
Contractor/Borrower: Mason County
Contract Number: PC20-96103-157
Amendment Number: B
The purpose of this amendment is to revise the Scope of Work of the above referenced Public Works Board
Program.
The Public Works Board (or its successors), a department of the State of Washington, (hereafter referred to as
the"Board") and the Contractor, listed above and on the attached Face Sheet, agree to amend the declared loan
as described below.
The SCOPE OF WORK is amended to delete the original declared Scope of Work and replace it with the SCOPE
OF WORK as shown on the attached Declarations Page. The Scope of Work, where referenced in the Contract's
Special Terms and Conditions section, shall refer to this amended text.
3
DocuSign
Certificate Of Completion
Envelope Id:42408F8A71034AEE86CD77FCA1078B77 Status:Completed
Subject:Please DocuSign:PC20-96103-157_PWB_Construction_Loan_Amend_Scope_Change.DOC
Division:
Local Government
Program:PWB
ContractNumber:PC20-96103-157
DocumentType:
Contract Amendment
Source Envelope:
Document Pages:3 Signatures:2 Envelope Originator:
Certificate Pages:5 Initials:0 Jason Freeze
AutoNav:Enabled 1011 Plum Street SE
Envelopeld Stamping:Enabled MS 42525
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
jason.freeze@commerce.wa.gov
IP Address: 147.55.149.193
Record Tracking
Status:Original Holder:Jason Freeze Location:DocuSign
3/17/2022 8:29:23 AM jason.freeze@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:DocuSign
Signer Events Signature Timestamp
Loretta Swanson by: Sent:3/17/2022 8:31:37 AM
LorettaS@masoncountywa.gov ED—Signed
eO& SWau.SDu. Viewed:3/17/2022 9:41:46 AM
Security Level:Email,Account Authentication A2509DA74000180. Signed:3/17/2022 9:44:15 AM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:216.235.103.241
Electronic Record and Signature Disclosure:
Accepted:3/17/2022 9:41:46 AM
ID:83d137b6-9c50-4397-afff-c5f8b16a591d
Kathryn A Gardow ED-819ned by; Sent:3/17/2022 9:44:17 AM
pwbgardowk@gmail.com Viewed:3/17/20221:54:11 PM
Security Level:Email,Account Authentication 72450402eB7D42E... Signed:3/17/2022 1:54:31 PM
(None)
Signature Adoption:Uploaded Signature Image
Using IP Address:75.172.120.186
Electronic Record and Signature Disclosure:
Accepted:3/17/2022 1:54:10 PM
ID:b2d92ac1-1801-4572-8cb9-e63e6da422c7
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/17/2022 8:31:37 AM
Certified Delivered Security Checked 3/17/2022 1:54:11 PM
Signing Complete Security Checked 3/17/2022 1:54:31 PM
Completed Security Checked 3/17/2022 1:54:31 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Loretta Swanson,Kathryn A Gardow
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce(we, us or Company)may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
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If you decide to receive notices and disclosures from us electronically, you may at any time
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Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein,we will provide
electronically to you through the DocuSign system all required notices,disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us.Thus,you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you,you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address,your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account,you may update it with your new email address through your
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To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name,mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent,or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address,and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
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Schedule and Critical Dates
4/15/22—6/1/22 Advertise
6/15/22 Award (we have up to 60 days)
7/1/22 Agreement executed and bonds submitted
8/01/22 Material submittals complete/approved
Navy Easement secure
4/9/23 Commerce Incentive Options C and D expire
11/01/23 Project Complete
3/1/24 Project Certification to Commerce
4/9/24 Commerce Incentive Options A and B expire
4/9/25 Project must be complete