The URL can be used to link to this page

Home My WebLink About2022/03/28 - Briefing Packet In-person attendance is restricted. Our Commission meetings are live streamed at W://www.masonwebtv.com/and we will accept public comment via email msmithamasoncountywa.gov;or mail to Commissioners Office,411 North 5'Street, Shelton,WA 98584;or call 360427-9670 ext.419. If you need to listen to the Commission meeting via your telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 28,2022 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday 8:00 A.M. Area Command Meeting* Public Works Meeting Room A 100 Public Works Way *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings Monday,March 28,2022 Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 9:45 A.M. Sheriff's Office 9:55 A.M. Support Services—Mark Neary 10:15 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/24/22 at 8:53 AM If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Travis Adams,Ryan Spurling, Sheryl Hilt DEPARTMENT: Mason County Sheriff's Office EXT: 636 BRIEFING DATE: 28 March 2022 PREVIOUS BRIEFING DATES: If this is a follow-up briefing,please provide only new information ITEM: Request for funds for less lethal hardware and ammunition. EXECUTIVE SUMMARY: (If applicable,please include available options and potential solutions): ESHB 1054 enacted in the 2021 legislative session specifies,"Any law enforcement agency in possession of military equipment as of the effective date of this section shall return the equipment to the federal agency from which it was acquired, if applicable, or destroy the equipment by December 31,2022." ESHB1054 further defines military equipment as,""Military equipment"means firearms and ammunition of.50 caliber or greater,machine guns, armed helicopters, armed or armored drones,armed vessels,armed vehicles, armed aircraft,tanks, long range acoustic hailing devices,rockets,rocket launchers,bayonets,grenades,missiles,directed energy systems,and electromagnetic spectrum weapons."To meet this requirement,the MCSO pulled all less lethal shotguns with bean bag rounds in its inventory since they are larger than the caliber allowable. ESSHB1310 enacted in the same 2021 legislative session specifies the permissible uses of force by law enforcement. One of those specifications is to, "act with reasonable care when carrying out their duties, including using de- escalation tactics and alternatives to deadly force. Further,the legislature intends to address public safety concerns by limiting the use of deadly force to very narrow circumstances where there is an imminent threat of serious physical injury or death.It is the intent of the legislature that when practicable,peace officers will use the least amount of physical force necessary to overcome actual resistance under the circumstances.It is the fundamental duty of law enforcement to preserve and protect all human life."The assumed intent of this law is to ensure law enforcement continue to use less lethal responses.Another aspect of this law addresses de-escalation techniques. These tactics require the officer to be able to control situations and circumstances as much as possible using the least amount of force possible. During the 2022 legislative session the Attorney General's office issued an opinion and the legislature passed HB 1735 which made changes to clarify the use of less lethal rounds.The size of the rounds purchased will be smaller than is currently in inventory. The conclusion of the MCSO is to purchase 40 mm less-lethal bean bag rounds and the hardware to fire them. This acquisition should help to ensure Mason County Sheriff's Deputies have more tools required to address difficult circumstances,protect themselves, each other,and the public. BUDGET UvWACTS: Hardware, ammunition,holders,and targets not to exceed-$57,000 This line item was not foreseen for 2022.This is not in the MCSO budget. RECOMMENDED OR REQUESTED ACTION: Approve the purchase of the requested equipment from county funds. ATTACHMENTS: HB 1735 Draft purchase orders Briefing Summary 3/23/2022 CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1735 Chapter 4, Laws of 2022 67th Legislature 2022 Regular Session PEACE OFFICERS—USE OF FORCE EFFECTIVE DATE: March 4, 2022 Passed by the House January 28, 2022 CERTIFICATE Yeas 90 Nays 5 I, Bernard Dean, Chief Clerk of the House of Representatives of the LAURIE JINKINS State of Washington, do hereby Speaker of the House of certify that the attached is Representatives SUBSTITUTE HOUSE BILL 1735 as passed by the House of Representatives and the Senate on the dates hereon set forth. Passed by the Senate February 25, 2022 Yeas 49 Nays 0 BERNARD DEAN Chief Clerk DENNY HECK President of the Senate Approved March 4, 2022 11:41 AM FILED March 4, 2022 Secretary of State JAY INSLEE State of Washington Governor of the State of Washington SUBSTITUTE HOUSE BILL 1735 Passed Legislature - 2022 Regular Session State of Washington 67th Legislature 2022 Regular Session By House Public Safety (originally sponsored by Representatives J. Johnson, Rule, Wicks, Bateman, Callan, Goodman, Macri, Orwall, Ramel, Ramos, Santos, Shewmake, Wylie, Simmons, and Stonier) READ FIRST TIME O1/25/22 . 1 AN ACT Relating to modifying the standard for use of force by 2 peace officers but only with respect to providing that physical force 3 may be used to the extent necessary, clarifying that deadly force may 4 be used in the face of an immediate threat, authorizing the use of 5 physical force to take a person into custody or provide assistance in 6 certain circumstances involving a civil or forensic commitment, 7 authorizing the use of physical force to take a minor into protective 8 custody, authorizing the use of physical force to execute or enforce 9 a court order, defining de-escalation tactics, clarifying when de- 10 escalation tactics and less lethal alternatives must be used by a 11 peace officer, specifying that the standard does not limit or 12 restrict a peace officer' s authority or responsibility to perform 13 lifesaving measures or perform community caretaking functions, and 14 specifying that the standard does not prevent a peace officer from 15 responding to requests for assistance or service; amending RCW 16 10 . 120. 010 and 10 . 120 . 020; creating a new section; and declaring an 17 emergency. 18 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 19 NEW SECTION. Sec. 1. (1) In 2021, the legislature passed 20 Engrossed Second Substitute House Bill No. 1310, codified as chapter 21 10 . 120 RCW, with the goal of establishing a uniform statewide P. 1 SHB 1735 .SL 1 standard for use of force by peace officers . The standard emphasizes 2 the importance of exercising reasonable care and preserving and 3 protecting human life. However, the complexities and nuances of 4 police practices and applicable laws, both in statute and common law, 5 have posed implementation challenges for some police agencies. For 6 that reason, the legislature hereby recognizes the urgent need to 7 provide clarification and guidance for police agencies and the 8 public. 9 (2) The legislature intends for peace officers to continue 10 performing the critical role of supporting those in crisis and 11 assisting vulnerable members of our communities. The legislature does 12 not intend to prevent or prohibit peace officers from protecting 13 citizens from danger. The legislature recognizes that peace officers 14 can and do perform these responsibilities while also maintaining the 15 highest standards of safety and reasonable care expressed in RCW 16 10. 120. 020. 17 (3) While the newly established civil standard in RCW 10. 120. 020 18 is unique insofar as it is codified in state law, it represents 19 national best practices developed by police leaders across the 20 nation. The legislature does not intend to abrogate the criminal 21 liability protections afforded to peace officers in chapter 9A. 16 22 RCW. Instead, the legislature hereby reaffirms its intent to 23 establish RCW 10. 120.020 as a distinct and more restrictive civil 24 standard to inform the policies and practices applicable to all peace 25 officers operating within state agencies and local governments . The 26 legislature recognizes the profoundly important role peace officers 27 have in protecting communities, and further recognizes that 28 implementing and enforcing these best practices will improve public 29 safety for all persons across the state. 30 Sec. 2. RCW 10. 120. 010 and 2021 c 324 s 2 are each amended to 31 read as follows: 32 The definitions in this section apply throughout this chapter 33 unless the context clearly requires otherwise. 34 (1) "De-escalation tactics" refer to actions used by a peace 35 officer that are intended to minimize the likelihood of the need to 36 use force durina an incident. Depending on the circumstances, "de- 37 escalation tactics" may include, but are not limited to: Using clear 38 instructions and verbal persuasion; attempting to slow down or 39 stabilize the situation so that more time, options, and resources are p. 2 SHB 1735.SL I available to resolve the incident; creating physical distance by 2 employing tactical repositioning to maintain the benefit of time, 3 distance, and cover; when there are multiple officers, designating 4 one officer to communicate in order to avoid competing commands; 5 requesting and using available support and resources, such as a 6 crisis intervention team, a designated crisis responder or other 7 behavioral health professional, or back-up officers . 8 (2) "Law enforcement agency" includes any "general authority 9 Washington law enforcement agency" and any "limited authority 10 Washington law enforcement agency" as those terms are defined in RCW 11 10 . 93 . 020 . 12 ( (4-2+) ) 3) "Less lethal alternatives" include, but are not 13 limited to, verbal warnings, de-escalation tactics, conducted energy 14 weapons, devices that deploy oleoresin capsicum, batons, and beanbag 15 rounds . 16 ( (+- +) ) (4) "Peace officer" includes any "general authority 17 Washington peace officer, " "limited authority Washington peace 18 officer, " and "specially commissioned Washington peace officer" as 19 those terms are defined in RCW 10 . 93 . 020; however, "peace officer" 20 does not include any corrections officer or other employee of a jail, 21 correctional, or detention facility, but does include any community 22 corrections officer. 23 Sec. 3. RCW 10 . 120 . 020 and 2021 c 324 s 3 are each amended to 24 read as follows : 25 (1) ( (+a+) ) PHYSICAL FORCE. Except as otherwise provided under 26 this section, a peace officer may use physical force against a person 27 ( (men) ) to the extent necessary to: 28 (a) Protect against criminal conduct where there is probable 29 cause to make an arrest; ( (eat) ) 30 (b) Effect an arrest; ( (fit) ) 31 (c) Prevent an escape as defined under chapter 9A. 76 RCW; ( (ems 32 jai-etee ) ) 33 (d) Take a person into custody, transport a person for evaluation 34 or treatment, or provide other assistance under chapter 10 . 77, 71 . 05, 35 or 71 . 34 RCW; 36 (e) Take a minor into protective custody when authorized or 37 directed by statute; 38 (f) Execute or enforce a court order authorizincr or directing a 39 peace officer to take a person into custody; p. 3 SHB 1735 . SL 1 (a) Execute a search warrant; 2 (h) Execute or enforce an oral directive issued by a judicial 3 officer in the courtroom or a written order where -the court expressly 4 authorizes a peace officer to use physical force to execute or 5 enforce the directive or order; or 6 (i) Protect against an imminent threat of bodily injury to the 7 peace officer, another person, or the person against whom force is 8 being used. 9 ( ( (b) (2) DEADLY FORCE. Except as otherwise provided under 10 this section, a peace officer may use deadly force against another 11 person only when necessary to protect against an ( (Immi:nent) ) 12 immediate threat of serious physical injury or death to the officer 13 or another person. For purposes of this subsection 14 ( ( ( ) "I-Ffffnine t) ) "Immediate threat of serious physical injury or 15 death" means that, based on the totality of the circumstances, it is 16 objectively reasonable to believe that a person has the present and 17 apparent ability, opportunity, and intent to immediately cause death 18 or serious bodily injury to the peace officer or another person. 19 ( ({4}) ) "Necessary" means that, under the totality of the 20 circumstances, a reasonably effective alternative to the use of 21 deadly force does not exist, and that the amount of force used was a 22 reasonable and proportional response to the threat posed to the 23 officer and others. 24 ( ( (ill)) ) "Totality of the circumstances" means all facts known 25 to the peace officer leading up to and at the time of the use of 26 force, and includes the actions of the person against whom the peace 27 officer uses such force, and the actions of the peace officer. 28 ( (+2}) ) (3) REASONABLE CARE. A peace officer shall use reasonable 29 care when determining whether to use physical force or deadly force 30 and when using any physical force or deadly force against another 31 person. To that end, a peace officer shall: 32 (a) When possible, ( ( 3 3 es ea-l-at-ie n taeties pi-ie r to trs i ng any physleal- f e r ee, sideh as! 34 CL-eatings-ieal: dist-anee 19yempleying taetreal repesltieRiRg and 35 repes-itlening—as—eften as necessary terra-intain the benefit- f tire, 36 dist-aec nel eeveiap when the =arm}ltiple—ef-fieers, designating 37 ene efflee,' to cvffa:ndnie te—In e1-Ei ,—to—ayeld eempetin nd , 3 8 e al l i n g €e r add-it-ieeal r e surf ees- s u eh—as--a e r i si s—I n tern entree—teat 39 of mental hea-ith pL-e€ess-ienal: when pessible eall-ing---€eL- baek-up 40 effieei—s when enee�dntti-ing desistnee; taking as fliaei time as p. 4 SHB 1735.SL 1 neeessaf;--tiatreidt usring--physreal feree eL- weapenst and 1eaV4:REJ the 2 3 eeffffaitted, Is being eeRnitted, eL Is abeut te- be—eeffffarrttems) ) use all 4 de-escalation tactics that are available and appropriate under the 5 circumstances before using physical force; 6 (b) When using physical force, use the least amount of physical 7 force necessary to overcome resistance under the circumstances. This 8 includes a consideration of the characteristics and conditions of a 9 person for the purposes of determining whether to use force against 10 that person and, if force is necessary, determining the appropriate 11 and least amount of force possible to effect a lawful purpose. Such 12 characteristics and conditions may include, for example, whether the 13 person: Is visibly pregnant, or states that they are pregnant; is 14 known to be a minor, objectively appears to be a minor, or states 15 that they are a minor; is known to be a vulnerable adult, or 16 objectively appears to be a vulnerable adult as defined in RCW 17 74 . 34 . 020; displays signs of mental, behavioral, or physical 18 impairments or disabilities; is experiencing perceptual or cognitive 19 impairments typically related to the use of alcohol, narcotics, 20 hallucinogens, or other drugs; is suicidal; has limited English 21 proficiency; or is in the presence of children; 22 (c) Terminate the use of physical force as soon as the necessity 23 for such force ends; 24 (d) When possible, use ( (avallabl ) ) less lethal 25 alternatives that are available and appropriate under the 26 circumstances before using deadly force; and 27 (e) Make less lethal alternatives issued to the officer 28 reasonably available for ( (di-) ) his or her use. 29 ( (+( }) ) _(4) A peace officer may not use any force tactics 30 prohibited by applicable departmental policy, this chapter, or 31 otherwise by law, except to protect his or her life or the life of 32 another person from an imminent threat. 33 ( (+4+) ) (5) Nothing in this section ( (pie) )_ 34 (a) Limits or restricts a peace officer's authority or 35 responsibility to perform lifesaving measures or perform community 36 caretaking functions to ensure health and safety including, but not 37 limited to, rendering medical assistance, performing welfare checks, 38 or assisting other first responders and medical professionals; 39 (b) Prevents a peace officer from responding to requests for 40 assistance or service from first responders, medical professionals, p. 5 SHB 1735 .SL 1 behavioral health professionals, social service providers, designated 2 crisis responders, shelter or housing providers, or any member of the 3 public; 4 (c) Permits a peace officer to use physical force or deadly force 5 in a manner or under such circumstances that would violate the United 6 States Constitution or state Constitution; or 7 (d) Prevents a law enforcement agency or political subdivision of 8 this state from adopting policies or standards with additional 9 requirements for de-escalation and greater restrictions on the use of 10 physical and deadly force than provided in this section. 11 NEW SECTION. Sec. 4 . This act is necessary for the immediate 12 preservation of the public peace, health, or safety, or support of 13 the state government and its existing public institutions, and takes 14 effect immediately. Passed by the House January 28, 2022 . Passed by the Senate February 25, 2022 . Approved by the Governor March 4, 2022 . Filed in Office of Secretary of State March 4, 2022 . --- END --- p. 6 SHB 1735 . SL R�DpItY �? ,, Supply Requisition - Purchase Order gass><r�, xc Purchase Order Form 11/1/2021.Older forms are obsolete and shall NOT be used. i� WA 9PCCf 1D6 Mason County Sheriff PO BOX 1037 Date: 322 North 3rd Street PO#: Shelton, WA 98584-1304 Email ebrock @masoncountywa.gov Name of Purchaser: 360-427-9670 Ext. Edward Brock Vendor Name: Federal Eastern International DIVISION ACCOUNT DESCRIPTION ACCOUNT CODE Patrol Less Lethal Shipping Method TERMS Delivery Date Person Receiving UPS 'W ❑✓ On AM ❑ Credit Card ❑ Other Qty. Item# Description jUnit Price Line Total Rcvd. 11 CTSL1403CER Single 40mm Orange Launcher w/collaps stoc $ 1,302.00 $ 14,322.00 ❑ 300 CTS4557 40mm sponge $ 22.00 $ 6,600.00 ❑ 300 CTS4556 40mm OC powder $ 29.50 $ 8,850.00 ❑ 7 CTS4505 Training rounds reloadable 250 shots $ 1,450.00 $ 10,150.00 ❑ 1 CTSP5403 40mm pump multi launcher $ 2,900.00 $ 2,900.00 ❑ 100 CTS4550 40mm Orange marking round $ 29.50 $ 2,950.00 ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ Sub-Total $ 45,772.00 Shipping Chief Approval Date Sales Tax $ 4,027.94 Total $ 49,799.94 Finance Manager Approval Date All non-disposable items over$250 inclusive of working components must be tracked. Undersheriff Approval Date Please contact the Inventory Manager when (Over$10,000 Total) received. Supply Requisition - Purchase Order ♦� 'S6T MLIOBQ�Y %its jrF 0 N COS' Od9,°!Ot WA +e6M Mason County Sheriff PO BOX 1037 Date: 322 North 3rd Street PO#: Shelton, WA 98584-1304 Email ebrock @co.mason.wa.us Name of Purchaser: 360-427-9670 Ext. Edward Brock Vendor Name: Misc. venders DIVISION ACCOUNT DESCRIPTION ACCOUNT CODE Patrol 'W Less Lethal Shipping Method TERMS Delivery Date Person Receiving UPS ' ❑ On Acct ❑ Credit Card ❑ Other Qty. Item # Description jUnit Price Line Total Rcvd. 12 Single point Slings on Amazon $ 15.99 $ 191.88 ❑ 12 Streamlight 88066 Protac lights $ 114.67 $ 1,376.04 ❑ 12 Bandolier Pantel Tactical Tacoma Pounch $ 45.00 $ 540.00 ❑ 3 L.L. Targets from Action Target L.L. $ 1,460.00 $ 4,380.00 ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ $ - ❑ Sub-Total $ 6,487.92 Shipping Chief Approval Date Sales Tax $ 570.94 Total $ 7,058.86 Finance Manager Approval Date All non-disposable items over$250 inclusive of working components must be tracked. Undersheriff Approval Date Please contact the Inventory Manager when (Over$10,000 Total) received. co Mason County Administrator e0� 411 North 5th Street Shelton, WA 98584 360.427.9670 ext. 419 } MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM ADMINISTRATOR March 28, 2022 • Specific Items for Review o Fertilizer supplies for Parks—John o Lead pay request—John o Request to rename Union Community Park—John o Use of Latimer's Landing for Public Works parking—John o Credit Card Oath of Inventory—Jenn o Board of Equalization appointments— Deb o Public Works Lots 7 & 8 proposed addendum to offer—Mark • Commissioner Discussion J:\DLZ\Briefing Items\2022\2022-03-28.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks & Trails Ext: 806 Briefing Date: March 28, 2022 Previous Briefing Dates: If this is a follow-up briefing,please provide only new information Internal Review (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other—please explain Item• Parks&Trails budget shortfall based on rising prices of fertilizer. Executive Summary: Mason County Parks & Trails fertilize four times a year—once in the spring, twice in the summer, and once in the fall. Commercial fertilizer production uses ammonia-nitrates produced in Russia and Ukraine. The cost of purchasing fertilizer has increased 10%and continues to increase. Parks&Trails currently has 80 bags on hand and requiring another 240 bags to be purchased to accommodate the four fertilizing applications this year. Budeet Impact• Each application consumes 80 commercial-size bags costing approximately $25.53 each totaling $18,000 and fertilizer is estimated at $4,000 of the total $18,000. Based on current prices,the budget shortfall is $4,170.92. The current shortfall could potentially be more than projected depending on the actual purchase date and increase in fertilizer costs. Public Outreach: (Include any legal requirements,direct notice,website,community meetings,etc.) Recommended/Requested Action: 1. The current Operating Supplies line item be increased by$4,170.92. 2. Realizing the current projected shortfall could be more depending on the date of purchase. 3. Next year's budget for fertilizer will increase by a minimum$8,170.28 at the current rate. Attachments: Current Parks&Trails budget MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks &Trails Manager Ext: 806 Briefing Date: March 28, 2022 Previous Briefing Dates: March 7, 2022 If this is a follow-up briefing, please provide only new information Item: The extension of Carl Olson's Lead Worker Pay for 12 months Executive Summary: (If applicable, please include available options and potential solutions): Carl Olson's lead worker pay was authorized to be effective until hiring the new Parks & Trails Manager. Once filed, his 10% lead pay would end on April 1, 2022. However, after careful consideration and consultation with leadership, the request is to continue Carl Olson's lead pay for the next 12 months. During this time, the manager is focused on writing/managing two RCO grants for parks projects at Union Community Park and Sandhill Park and Carl will be needed for day-to-day management of the 19 county-owned parks. Budget Impact: The annual impact is $7,548. Public Outreach:(Include any legal requirements, direct notice, website, community meetings, etc.) Recommended or Requested Action: The Commission review and approve the proposal. Attachments: None Briefing Summary 3/23/2022 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: John Taylor Department: Parks&Trails Ext: 806 Briefing Date: March 28, 2022 Previous Briefing Dates: If this is a follow-up briefing,please provide only new information Internal Review (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other—please explain Item• Notification of Authorization for contractors of Latimer's Landing overflow parking. Executive Summary: (If applicable,please include available options and potential solutions) Mason County Harstine Island Bridge Deck Resurfacing Project is scheduled for the summer of 2022 (dates to be determined). Public Works has asked for approval to utilize the overflow parking at Latimer's Landing as an equipment staging area for the project contractor. In compliance with the Washington State Department of Transportation (WSDOT) requirements, the Mason County Parks & Trails manager issued a formal letter of approval to Public Works for WSDOT. Budget Impact• No projected budget impacts. Public Outreach: (Include any legal requirements,direct notice,website,community meetings,etc.) Approval letter provided by the Mason County Parks&Trails manager. Recommended/Requested Action: 1. Follow-up briefing to be conducted once the Harstine Island Bridge Deck Resurfacing Project is officially scheduled. 2. Develop a contingency plan with Parks&Trails and Public Works addressing the seasonal use of Latimer's Landing depending on the timeline for the completed project. Attachments: Copy of the letter of approval written by the Parks&Trails Manager per WSDOT's request C0U MASON COUNTY DIVISION OF SUPPORT SERVICES DEPARTMENT OF EMERGENCY MANAGEMENT 100 W PUBLIC WORKS DRIVE,BUILDING I SHELTON,WASHINGTON 98584 �xsr Phone(360)427-7535 Fay(360)427-7756 March 17,2022 Washington State Department of Transportation Headquarters 310 Maple Park Avenue SE Olympia, WA. 98504 Mason County Department of Parks and Trails 2100 E Johns Priarie Rd. Shelton, WA. 98584 SUBJECT: Mason County Harstine Island Bridge Deck Repair using Latimers Landing Park. Greeting: After careful consideration,research,and meeting with the project contractor, I approve the use of the overflow parking located at Latimers Landing Park,to be used by the contractor as a staging area for the Harstine Island Bridge Deck Repair Project.The conditions of thus approval are based upon the mutual understanding gained between all stakeholders. However,any changes to the project scope,construction delays in project completion,or reallocation of more project resources, will require a re-assessment and approval. Sincerely, -, L Joh M. Taylor. Ph.D.,MPPPA,MBA, BCSP Ma n Co ty Parks and Trails Manager (360)427-9670 Cell-(360)463-9448 j taylorn,masoncountvwa.gov Appendix D Section 4(f) Temporary Occupancy Approval (per 23 CFR 774.13(d)) Su►tttttat_}.'`fable Date: November 03,2021 WSDOT Region: Olympic Project: Mason County Harstine Island Bridge Deck Repair Project Description: The anticipated project elements include removal and installation of a new deck overlay and miscellaneous repairs to the existing structural elements.This project is a maintenance project with the intent of extending the life of the existing structure.No additional impervious surface,no land disturbance,no-in water work and no increase in structure square footage is anticipated. Section 4(f)Resource: Latimers Landing Park Type of 4(f) Resource: Recreation Area Impact on 4(f)Resource: The existing parking area for Latimers Landing Park will be utilized as a temporary staging area. Official with Jurisdiction: Mason County Parks t?escribe how the conditions for Tetnporas y Occut-ancv are met 1. Duration must be temporary,i.e.,less than the time needed for construction of the project, and there should be no change in ownership of the land. Occupancy is only needed for temporary staging and will be limited to less than the duration of the overall construction activity. 2. Scope of the work must be minor,i.e.,both the nature and the magnitude of the changes of the Section 4(f)property are minimal. The project proposes to utilize some of the parking area within Latimers Landing Park as a staging area for the project.This will be restricted to vehicle and material storage on asphalt and concrete covered surfaces. 1 3. There are no anticipated permanent adverse physical impacts, nor will there be interference with the protected activities,features,or attributes of the property,on either a temporary or permanent basis. The vehicle and material storage will be restricted to asphalt and concrete covered surfaces farthest from the picnicking and beach access areas of the park,significantly limiting the physical impacts and restricting any interference to protected activities. 4. The land being used must be fully restores,i.e.,the property must be returned to a condition which is at least as good as that which existed prior to the project. No restoration will be required given the usage of asphalt and concrete covered surfaces. S. There must be documented agreement of the official(s)with jurisdiction over the section 4(f) resource regarding the above conditions. Agreement is pending and will be attached to the final CE document before construction activity begins. Re€,u.cst for Approval Based upon this analysis we request FHWA concurrence that this projecVs temporary occupancy of the section 4(f)resource described above satisfies the conditions set forth in 23 CFR 771.13(d)and is so minimal as to not constitute a use within the meaning of Section 4(f). WSDOT Olympia Region Date IMA Approval FHWA Washington Division Date 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Toni Monnier for Jennifer Beierle DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: March 28, 2022 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: 2022 Oath of Credit Card Inventory pursuant to RCW 43.09.2855 and Mason County Resolution 10.18 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): As required by RCW 43.09.2855 and Mason County Resolution 10.18, the Commissioners of Mason County approve the annual inventory of credit cards as part of the system of authorization and control adopted for the use of credit cards. BUDGET IMPACT: N/A PUBLIC OUTREACH:(Include any legal requirements, direct notice, website,community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Request Approval from the Board of County Commissioners to sign the annual Oath of Credit Card Inventory. ATTACHMENTS: 2022 Oath of Credit Card Inventory RCW 43.09.2855 Resolution 10.18 Briefing Summary 3/14/2022 OATH OF CREDIT CARD INVENTORY 2022 As required by RCW 43.09.2855 and in compliance with Mason County Resolution 10.18, we, the Commissioners of Mason County, do solemnly swear that this is the full and complete inventory, of all credit cards with US Bank for Mason County as of April 5, 2022 DEPARTMENT BUDGET DEPARTMENT#(S) Limit Assessor 001-020-000 2,000.00 Auditors 001-030-000 7,000.00 Clerks 001-070-000 2,000.00 Commissioners 001-090-000 2,000.00 Human Resources 001-090-000 5,000.00 Commissioners 001-090-000 10,000.00 Mason County- IT 001-090-000 10,000.00 Commissioners 001-080-000 2,000.00 Coroners 001-190-000 5,000.00 DCD 001-125-000 2,000.00 District Court 001-100-000 4,000.00 Emergency Management 105-000-120 10,000.00 Health Department 150-000-000 20,000.00 Prosecutor 001-180-000 10,000.00 Facilities 001-055-000 10,000.00 Parks 001-146-000 4,000.00 Public Defense 001-240-000 3,000.00 Mason County ER&R 501-000-000 20,000.00 Public Works 105-000-000 10,000.00 Public Works 105-000-000 10,000.00 Sheriff 001-205-000 10,000.00 Sheriff 001-205-000 20,000.00 Sheriff 001-205-000 10,000.00 Sheriff- Boating 141-000-000 2,000.00 Sheriff- Boating 141-000-000 2,000.00 Sheriff- N&S Precincts 001-205-000 2,000.00 Treasurers 180-000-000 10,000.00 Utilities 402-000-000 5,000.00 403-100-020 406-000-000 411-100-000 411-200-000 412-000-000 480-000-000 Superior Court 250-000-000 10,000.00 Juvenile Probation 170-000-000 10,000.00 171-000-000 172-000-000 2022 Oath of Credit Card Inventory with US Bank Subscribed and sworn this day of 2022 BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Chair Kevin Shutty, Commissioner Sharon Trask, Commissioner J:\Credit Card\2022 Annual Oath of Credit Card Inventory\2022 Credit Card Annual BOCC Information F 3/12/2019 RCW 43.09.2855:Local governments—Use of credit cards. i RCW 43.09.2855 F Local governments—Use of credit cards. (1) Local governments, including counties, cities, towns,special purpose districts, municipal and quasi-municipal corporations, and political subdivisions, are authorized to use credit cards for official government purchases and acquisitions. (2)A local government may contract for issuance of the credit cards. (3)The legislative body shall adopt a system for: (a)The distribution of the credit cards; (b)The authorization and control of the use of credit card funds; (c)The credit limits available on the credit cards; (d) Payment of the bills; and E (e)Any other rule necessary to implement or administer the system under this section. (4)As used in this section, "credit card" means a card or device issued under an arrangement pursuant to which the issuer gives to a card holder the privilege of obtaining credit from the issuer. (5)Any credit card system adopted under this section is subject to examination by the state auditor's office pursuant to chapter 43.09 d RCW. (6) Cash advances on credit cards are prohibited. [ 1995 c 30§2. Formerly RCW 39.58.180.] NOTES: Findings-1995 c 30: "The legislature finds that (1)the use of credit cards is a customary and economical business practice to improve cash management, reduce costs, and increase efficiency; and (2) local governments should consider and use credit cards when appropriate." [1995 c 30 § 1.] . i i i. i i i https.//apps.leg.wa.gov/row/defauit.aspx?cite=43.09.2855 111 I RESOLUTION NO. /Q A A Resolution to update the Mason County Credit Card Policy&P-rocedures by amending Resolution 96-05: WHEREAS, RCW 42,24.115 authorizes counties to provide for the issuance and use of charge cards to employees for the purpose of covering expenses incident to authorized travel; and WHEREAS, RCW 43.09:2855 authorizes counties to use charge cards for official government purchases and acquisitions; and WHEREAS,the Mason County Board of Commissioners believe that the use of credit cards can improve cash management, reduce costs, and increase efficiency when used appropriately; and WHEREAS, it Is necessary to provide proper controls over the distribution, authorization,and administration for the use of credit cards for transacting County business; NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF MASON COUNTY COMMISSIONERS to. update the Mason County Credit Card Policy and Procedures as set forth in Attachment A. Dated this 20t' day of February,2018. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randf Ne her in,Chairperson Mel s D ry, Clerl f the Board APPROVED A—S`TO FORM: Terri Drexler, Corrinissioner hea , eputy Prosecuting Attorney Kevin utty Commissioner C: All Departments 1\Credit Card\Resolution to update the Mason County Credit Card Policy&Procedures.doc Mason County Credit Card Policy& Procedures Resolution No. /d-1 9 Mason County Credit Card Policy References: RCW 42.24.080 RCW 42.24.115 RCW 43.09.2855 Purposes: To comply with State Laws on the use of credit cards for travel,purchases and acquisitions. (RCW 43.09.2855 (1)) To provide opportunities for cost savings available only with the use of credit cards. To provide an economical business practice that will increase efficiency, 1.Issuance and Inventory of Credit Cards (a) The County authorizes the issuance of credit cards to departments for the purpose of covering authorized travel expenses incurred by government officials and employees as well as for official authorized government purchases or acquisitions. (RCW 43.09.2855) (b) Elected officials,department heads,and County administrators who feel their department's operations would benefit from having a credit card shall make a formal request to the County Commissioners, or their designee. The formal review of these requests implements a systems of controls, and allows for better tracking of the number of cards issued County-wide and by department, authorized credit and single purchase limits, and to ensure that bills are paid in accordance with the RCWs pertaining to credit card usage and County policy(RCW 42.24.080,RCW 42.24.115, RCW 43.09.2855).All requests for new credit cards will be submitted using the Mason County Credit Card Request Form(Exhibit A)and will include the following documents: a. A list detailing the specific types of transactions the department anticipates for the credit card. (RCW 43.09.2855 (3a)) b. A list of authorized users of the card.The decision as to whom will be authorized to use the card will be at the discretion of the elected official or department head. (RCW 43.09.2855 (3b)) c. A signed Mason County Credit Card Use Agreement(Exhibit B)by the authorized user(s) acknowledging that they have read the County's credit card policy and procedures and that they will use the card in accordance with this policy. These statements will be kept and maintained by each Issue Date: Page 1 of 7 Mason County - Credit Card.Policy &Procedures" Resolution No. department's designated Card Custodian. The Card Custodian will also sign a statement acknowledging their understanding of the policy and their responsibilities as the Card Custodian(Exhibit C). (RCW 43.09-2855 (3e)) _. d. A request for the credit limit of each card that is being requested. (RCW 43.09.2855 (3c)) (c) The Commissioner's Office shall maintain an active listing of credit card users,cards issued, and credit limits. (RCW 43.09.2855 (3c)) (d) Departments that have credit cards with retailers (charge card/account cards)must adhere to the same credit•card policies and procedures as with a bank credit card.No special permission is needed for these cards,except if a fee is charged to obtain the card. The Board of County Commissioners has approved vendor specific credit cards with no fees for use in all offices and departments. Charge cards with fees require permission from the Board of County Commissioners.A list of all active retailer credit cards and an active listing of authorized users must be on file with the County's Commissioner's office. (RCW 43.09.2855 (3e)) (e) Each Elected Official or Department Head is responsible for the distribution, retrieval, and tracking of each card issued within their office or department.Monthly reconciliations are the responsibility of the department that holds the-credit card and is required for each department. (RCW 43.09.2855 (3e)) 2.Use of Credit Cards (a) All purchases made with these cards must be in compliance with the County's purchasing, contracting,vendor list and other applicable policies. (RCW 43.09.2855 (3e)) (b) When a County credit card is used for the purpose of covering expenses related to authorized travel,the government official or employee must submit a fully itemized travel expense voucher with original receipts attached.This is to be submitted within five (5) days of authorized travel. Charges against the credit card that are not properly identified on the travel expense voucher or are found to be not allowed following the County's purchasing, contracting,vendor list, and other applicable policies, as well as the audit required under RCW 42.24.080, shall be paid by the official or employee by check or salary deduction. (RCW 42.24.115) (c) If, for any reason, disallowed charges are not repaid by the official or employee before the credit card billing is due and payable,the County shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee,up to an amount of the disallowed charges and any interest and/or late fees incurred, as charged by the issuing credit card company. (RCW - 42.24.115) Issue Date: Page 2 of 7 Mason County Credit Card Policy & Procedures Resolution No. (d) Credit cards will be assigned in the name of the office or department, and not in the name of an individual. (RCW 43.09.2855 (3e)) (e) The County's Financial Services Auditors shall establish and implement a written procedure for the payment of all credit card bills.All departments must adhere to this written procedure in order to maintain efficiency,timeliness, consistency, and accuracy of the County's credit card payments. (RCW 42.24.080) See Exhibit E for the current credit card voucher procedures established by Financial Services. (f) Immediate surrender of a credit card(s)may be required if an elected official, employee, or department uses their credit card in a manner that is inconsistent with the County's code,policies, and procedures. (RCW 43.09.2855 (3e)) 3. Liability (a) The individual office or department is responsible for the liability incurred by the use of their credit cards. Payment is due immediately upon receipt of monthly statement. Balances on all cards must be paid so no late fee is incurred. (RCW 43.09.2855 (3d)) See Exhibit E 4. Spending Limits (a) Each Elected Official or Department Head will seek approval by the Board of Commissioners for their department's spending limits, and/or pre-authorization for credit cards issued in their office or department. Such limits will be consistent with office or department spending levels established by the Board of County Commissioners in the annual budget process. The Elected Official or Department Head is responsible for communicating the limit to each user. Subsequent requests for credit limit increases must be submitted to the Board of Commissioners, or their designee,via the Mason County Credit Card Request Form(Exhibit A). (RCW 43.09.2855 (3c)) S. Unauthorized uses (a) Under no circumstances may an employee or elected official use a government credit card for personal expenses, even if they reimburse the County before the bill is due. (RCW 43.09.2855) (b) Cash advances on all County credit cards are prohibited. (RCW 43.09.2855 (6)) (c) Money orders/Travelers Checks/Gift Cards purchased with County credit cards are prohibited. (RCW 43.09.2855 (3e)) Issue Date: Page 3 of 7 Mason County Credit Card Policy & Procedures Resolution No. (d) Meal and beverage purchases on all County credit cards are prohibited, except under special circumstances as defined by the Mason County Travel Policy. (Exhibit F) (RCW 43.09.2855 (3e)) (e) If an authorized departmental official or employee has charges that are disallowed and are not repaid prior to the credit card billing date,the office or department shall have a prior lien on the employee's wages,including final pay. (RCW 42.24.115 (3)) (f) Failure to repay disallowed charges shall result in a penalty of ten percent per annum from the date of default until repaid. The interest will be computed as simple interest on the outstanding balance. This penalty is payable to the County and is in addition to interest and penalty charges imposed by the credit card company. (RCW 43.09.2855 (3e)) Mason County Credit Card Procedures Definitions: Credit Cards (Bank Cards):Mason County uses the credit card offered through the State of Washington contract. Departments may not use other bankcards. Charge Cards/Account Cards: Cards issued through specific vendors showing an established account. Not a credit card. No special permission is needed for these cards, except if a fee is charged. Charge cards'with fees require permission from the Board of County Commissioners. For example, Costco charges a fee for their cards, and they can only be used at Costco stores. Credit Card System Administrator: An individual within the Commissioners' Office is responsible for providing training, advice, direction, consultation and assistance to Approving Managers and-Card Custodians. Approving Manager: The Elected Official,Department Head or designee responsible for designating card custodians and requesting purchasing card limits. They will advise custodians of applicable limits and ensure that proper card usage,security, controls, timely bank statement reconciliation and approval,reception of transaction documentation and other related responsibilities are followed. Card Custodian:A Regular Employee,as defined in the Mason County Personnel Policy, within each office or department is responsible for card security and use. Custodians may designate employees within their office or department to use the credit card to purchase specific items or use a credit card for travel purposes. Approving Authority:A Commissioner or their designee Issue Date: Page 4 of 7 Mason County Credit Card Policy.& Procedures Resolution No. I. Charge or Vendor Specific Cards: 1. Elected Official or Department Heads make arrangements with individual vendors for charge or vendor specific cards. 2. If a fee is charged for the card,prior permission must be obtained from the Board of -Commissioners. Please contact the Commissioners' office. 3. Keep all cards and account numbers safe. 4. Report inventory of all charge and/or vendor specific cards to the Board of Commissioners' annually. A form,provided by the Commissioners' Office,will be submitted annually by each department,listing the inventory and custodian(s) of all charge and/or vendor credit cards (Exhibit D). H. Credit Cards (Bank Cards) 1. Contact credit card system.administrator Contact the Credit Card System Administrator in the Commissioners' Office. That person will help your office/department complete the Implementation Form and Letter of Request. The Administrator will establish an account through the Procurement Card contact through the State of Washington. 2. Designate a credit card custodian To designate a new credit card custodian,the Approving Manager completes the Mason County Credit Card Request Form(Exhibit A)and sends it to the Credit Card System Administrator in the Commissioners' Office, along with a signed Credit Card Custodian Agreement(Exhibit C). Custodians are responsible to: a. Pick up the credit cards from the Credit Card System Administrator in the Commissioners' Office. b. Keep all the credit cards safe and locked when not assigned to an employee. c. Maintain a log of credit cards checked out,to whom, date,purpose, date returned, sales slip returned,etc. d. Maintain the signed Mason County Credit Card Agreements (Exhibit B)from all authorized users of the department's credit card(s). Issue Date: Page 5 of 7 Mason County Credit Card Policy & Procedures Resolution No. e. Report Credit Card Fraud to the Credit Card System Administrator and file a claim with the credit card company.The credit card company will send a form to the department with reported fraud,which will be filled out and a copy submitted with the credit card statement to Financial Services. 3. Using the Credit Card(RCW 43.09.2855 (3)) a. The credit cards must be kept safe and secure at all times. When not in use by an individual,it is required that all credit cards be stored in a locked drawer or safe, with limited access. b. When needed for use,the custodian completes the information on the log and has the employee sign the log. If the custodian is the one to use the card,have another employee initial the log. c. The Approving Manager must set the boundaries for credit card use and must communicate this to the employee before they use the credit card. (Prohibited: meals, cash advances,and personal items.) Proof of communication may be done by a signature on a use agreement, etc. d. The card user must obtain and return all charge slips regardless what is purchased, to the custodian or departmental accountant. e. An itemized receipt must be obtained for all purchases when possible. £ Government officials and employees are expected to return the card to the card custodian promptly after each authorized us.Under no circumstances shall the card'information be stored by a government official or employee. g. To raise or lower a spending limit on a credit card, complete the Mason County Credit Card Request Form(Exhibit A) and send it to the Credit Card System Administrator in the Commissioners' Office. 4. Credit Card Billing Statements (R.CW 43.09.2855 (3)) a. The Credit Card Administrator will receive a master statement of all credit card accounts,for review and audit purposes only. b. The Credit Card Custodian in each department will receive a detailed bill each month for the cards they are responsible for. c. It is the Credit Card Custodian or departmental accountant's responsibility for submitting payment in the proper amount of time each month,pursuant to the Issue Date: Page 6 of 7 Mason County Credit Card Policy &Procedures Resolution No. procedures established by the Auditors in the Financial Services office. (R.CW 42.24.080) d. For each purchase made by a charge card,a signed supplier sales receipt/charge slip that clearly describes the items purchased,price, and any applicable tax should be retained by the custodian and attached to the log during the reconciliation process. Documents: • Mason County Credit Card Request Form—see Exhibit A • Mason County Credit Card Agreement—see Exhibit B • Credit Card Custodian Agreement—see Exhibit C • Department Credit Card Inventory List—see Exhibit D Credit Card Vouchers Procedures—See Exhibit E 0 Travel Policy—See Exhibit F Issue Date: Page 7 of 7 MASON COUNTY CREDIT CARD REQUEST FORM ExhibitA Please forward requestto:Mason County Support Services r Type of Request: 0 New Card(Sections A:9,C,E) Change or Add credit Card Custodian(Sectlons A,E) O Increase/Decrease Credit Limit(Sgctions A,H,D,E) A.Department information Department Name Department Physieal Address Phone Number Ext Department Authorized Credit Card CdAodianis Names) Phone#&Ext.(if differentfronn above) B.Please prtivide'a brief description of the reason for and a list of example transactions of the requested card. The list of required documents to bq-submitted-with.this request is in Section 1:•of the Credit Card Policy, I I C.F,or Ww c.Yedit Card Request; b.For Credit Lirrifincreaseffietmase:• i Lie artment'sCurrentb ditllrr jit Departinerit's Credit limit Request P I Approved Credit Urnit(to tie determined by eOCC New Credit Limit Request or their designee Appmvetil Credit Limit(to be determined by POCC or their designee) Q RegUestApprdVed E. Department Head Signature&Date O Request Denied Reason(s)for denial pfrequests Approving Authority Signature&Date Mason County Credit Gard Use Agreement Exhibit B I hereby acknowledge the receipt of my Mason County, US Bank Purchase Card. In consideration of Mason.Gouhty obtaining the Card and providing it to me, 1. agree to the hollowing: 1. The credit card is for Mason County business related purchases only; personal charges are not to be made. 2., Meals are not allowed to be charged to the credit card. You may submit for reimbursement after yourtravel to cover your meal allowance, based on per diem rates. 3. 1 will promptly submit travel expense reports covering amounts charged to the Card and will attach a detailed copy of each Card transaction. 4. Improper use of the Card is considered misappropriation of county funds, which may result in corrective action, up to and may include termination: 5. 1 will promptly return the.Card to Mason County if requested to do so or if my employment with Mason County is terminated. 6, if Mason County pays US Bank any un-.authorized amounts charged to the Card, .1 authorize Mason County to take such actions, as it deems necessary to recover the amounts paid, including withholding such amounts from my wages or from any other surris payable to me by Masan County. 7. A lost,or stolen card should be reported immediately to the Card Custodian and by telephone to US Bank Customer Service at 1-877-846-9302. Your signature verifies that you understand and agree to comply with Mason County's charge card guidelines listed above. Employee Signature Card Custodian Date bate C:\Users\jsweet\Documents\GroupWiseWason County Credit Card Use Agreement Fozm.doc i I Mason County Credit Card Custodian Agreement Exhibit C I hereby acknowledge the receipt of my Mason County, US Bank Credit Card. Account Number: (the"Card") In consideration of Mason County obtaining the Card and providing it to me, I agree to the following: 1. The credit card is provided to Mason County's employees based on their need to purchase business related goods and services, 2. Credit card custodians are expected to comply with internal control proceduiios in ord@rto protect Mason Cbunty's assets. 'his includes keeping receipts, reconciling monthly statements, and following proper card security measures. 3. All charges are billed directly to and paid by Mason County. Personal charges can't be paid to the bank directly and therorfore are considered misappropriation of county funds. 4. I understand that my departmerit's card privileges may be suspended or cancelled if I am delinquent in paying US Bank. 5, A cardholder must surrender his or her Card upon term.ination of employment(i.e. retirement, voluntary or involuntary terrnination). At this point, no further use of the account is authorized. 6. A lost or stolen card should be reported'immediately by telephone to US Bank Customer Selltice 01 1-877,-846-0302.. The custadlan wili also rep' t the lost or stolen card to the program administrator. Your signature verifies that you understand and agree to comply with Mason County's charge card guidelines listed above. Card Custodian Credit Card System Administrator Date Date i C:\Users\jsweet\AppData\Lbral\Temp lXPgrpwiselMasoA County Credit Card Oistodian agreement Forin.doc Credit Card.inventory byDepaftment Exhibit D DEPARTMENT: Elected_Official/Department Head: NONE CREDIT CARDTYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE:. CREDIT"CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: Person submitting this form: Date: C:\Osers\jsweet\Documents\GroupWise\Department Credit Card Inventory form.doc Created on 1/22/20iB 9:45:00 AM Exhibit.E Credit Card Vouchers: Within five (5) days receipt of your monthly credit card statement you need to enter your payment on a.separates batch from your other accounts payable invoices in Muhis. Financial Services will bo doing special AP.runs to accommodate the credit card payments should they not f 0! within the current published AP Run schedule; PURCHASE QRDER..USERS: If you are ohe of-the departMents using a Munis PO entry, please continue to do so. The PO should have all ent les for the entire credit card payment. If you have a credit on account on your current nt statement please contact Financial Services before entering this credit on a PO. INVOICE ENTRY-SCREEN USERS:-If you aren't using a Munis PO, please enter your total payment due on the Gross Amount line and utilizing separate lines in the occourit field on your entry screen, allocate your purchases by fund and BARS. If you have q credit on account on your current urrent statement enter the credit on or! account line as a negative number. The fund and BARS should be the sump as the original purchase that was mode for which you are receiving credit or refund. ALLU8ERS.: the batch must inclUdo: Payment in full amount as shown on the credit Qardd. Include any late fees. Original OS Bank statement and all detail with remit coupon. All original receipts and invoices noted on your credit card statement: All supporting documentation requited for1he purchase, such as 0 signed travel voucher and back up documents of capital asset form. If another department used your credit card and you don't have Munis permission to enter their fund information into a batch, we can assist yQ0. After you have entered your fund expenditures on an invoice entry screen, oontaef Financial 5ervice§., We will enter the other department data for you on the some batch. You will then be able to print an edit showing a complete payment for all funds. You will be responsible for obtaining the proper 8.igrtofures required on your batch Exhibit E edit for all funds being used before turning the batch into Financial Services. The goal is to produce one Warrant showing a complete payment for that credit card, regardless of the fund using the card. For the data in the Invoice cell, please enter the following: Invoice CCU#9999 JULY 2017 ------- -L This is the last four digits of the credit card, the month and year. If you only use the last four digits and the month, next year you Will receive a duplicdte entry yarning when you attempt to pay. Under no circumstances should you put in your full credit card number either in this field or the descrlpfion field. In the Desciipflon cell, you may put as much as yo>J can. Normally the place of purchase works well. You have limited space. If-you are using a PO you have a great deal of space to capture detail for each purchase. DO NOT uptick the Separate Check box. This is set in the vendor master default file. US Bank does not want multiple payments from different cards on the same warrant: Separate check Keep it like this. if you have a grant expenditure please remember fo check the PA jri,;P.............. applied box. Please do not tick the Include Documentation box. ❑•include documentation This causes the warrant to print out of order. Attach your statement and credit card detail to a blahk piece of paper with the Munis Top of Form imprint On the fop. Attach your receipts, invoices and-back up documentation in the some order as noted on your credit card statement: Staple these together. Paperclip the remit coupon, with the amount filled in, to the back of this entire stack. Print your batch edit and have if signed. Place the batch in the green voucher box in Financial Services. CREDIT CARD TRANSACTION LOG All Auditor,credit card purchases must be-n.oted on the.transaction log. When the-credit card,statement arrives, please enter your purchases in.Munis,and send to Financial*Services; Your voucher must include the actual credit card statement and original.remit coupon, all purchases.and,detailed original receipts/invoices and this-fransaction log. The.transacfion log must be signed by.a.n authorized signer for the funds being used and included with your voucher. DATE DATE DATE EMPLOYEE USING CARD, VENDOR NAME AMOUNT RETURNED VO.UCHERED All'-purchases noted above have been:authorized by the Auditor':s department. All purchases are for official County,use. All purchases.have an original'invoice or'an emailed invoice attached. DATE AUTHORIZED SIGNATURE PLEASE ATTACH THIS TRANSACTION LOG TO YOUR CREDIT CARD'VOUCKER Exbibit F TRAVEL POM Masan County reeognizes that out of town travel and related business expenses can be an integral and necessary component of-the operation bf local governmernt. Thispblicy.Is intended to establish•*equltable standards and to provide consistent and fair treatment to all employees who Incur such expenses. It is also intended tp establish and maintain effective controls over those expenses, County officials(department heads and elected officials)and County employees are expected to exerclse prudent judgment when.lft Ltrrtn.g,trayei oxpenses on behalf of the County doing officlai tCdunty business. The failure of employees to follow tills policy,or Incur excessive expenses, may be cause for dlsciplinary action. Non business related expenses and/or expenses not made in accordance with this policy wit(not be approved or reimbursed. All travel and associated expenses must be approved.in advance by the department head or elected official,.Employees will be reimbursed!for reasonable and.customary expenses actually incurred In connection with doing bus(neSS on behalf of the County. These may include: meats; lodging,transportation and other necessary expenses White away from the office. These expenses may riot include:alcoholic b.everoges;tobacco;tips exceeding 15/a; meats, lodging or transportatton provided for the employee by an outside entity as part of the employees participation; any expenses fora persons) traveling with the employee;any expenses incurred that are not in connection with the business of the County All requests for payment of travel must be submitted to the Auditor's Financial services department on forms approved and provided by the Auditor. All required documentation must also be submitted on the approved travel document form. Required travel documents Include ail itemized recetpts, conference/s.em.inar agendas, and all proof of costs incurred while doing business on behalf of the County.,Travel do.Ulrlents should be presented to the Auditor's Ftnanc'talServices department In,the month the charges occur, If an employee chooses td travel to a destination in advance of the necessary time for arrival, or remain at the destination following the official closing of the event,tliei'e will be no additional per diem, lodging or miscellaneous expenses paid to the employee. All requests for payment must be signed by the department head or elected official and the employee that is requesting reimbursement. An employee may clot request rell-iburs.ement on behalf of another employee. If,an employee N td mp.ents ted by an outside entity foi-any travel costs while traveling on behalf cif Mason County,the emplayee wilt d.e.'posit those funds with the Mason County Treasurer. The employee will provide the Auditor's Financial Seryices department with a copy of the Trea$urer's deposit receipt and a detail of the expenses covered. Any member of a board, committee or commisslon that o not a Mason County.employee, but is an appointed member to do business.on behalf of Mason County is subject to all travel rules and dotumentatto.n noted herei►i, Exhibit F PER DIEM (ineal relmbursernenil All requested meal relmburse)-nent must Dave a detailed receipt. Meals will be reimbursed, minus any alcohol or a tip exceeding 15%, using the Washing#on State Office of Financial i Management(OFM) per diem rates arid,for out of state travel,the 11,5,General Services Admin.lstration (GSA) per them fates, The meals will be retmbursed up to the allowable rate for the area and meal on those rate maps, .Per diem will be reduced for any meals provided through colifewice registration,seminars or slmllar events. lteirribursement will not be made if the employee chooses not to eat the meal provided and eats elsewhere. Sin_le Day Per Diem meal rbLmbursement ; Single day per diem occurs when jib overnight stay is required. Single day meat reimbursements are considered to be taxable wages accbrding to the IkS and whit be included as gross taxable income of the employee. An employee must use the stngle day per diem form and include it with their payroll thrmesheet Information. The department supervisor will forward the per diem foi!M to the Auditor's Financial Services departnient. The meal will be added to their taxable gross wages and taxed.accordingly. Per.Dlem meal reimbursement while In overnight traveL status; If an overnight stay is required,per diem will be based on either OFM(in state) or GSA (out of state) rates for each day the employee is in futl travel status, The per diem rate will be based on the Incatlon the employee is in forthat meal. On days of departure and return an employee will apply the Th;'ee Hour Rule(see rule below). Three Hour Rule for per diem (meal reimbursement); If an employee is in travel status for three hours beyond their regular work schedule for a single day,they may receive meal reimbursement. The three hours may consist of hours occurring before,'after or a Combination of both before and after the employee's regular work schedule for the day, The employee may not stop for a meal Just to meet the three hour rule: Special circumstances: During emergency situations such as, but not limited to, initial crime scene Westhgathons, major crimes, emergency Weather situation, natural.disasteFrs, etc,when ernpl.oyees are working extended hours and stopping for a meal break could worseh the emergency or iricrease costs to the County, departments may provide aii on-scene.Meal of lio►Ytinal cost, A detailed receipt,including naives of all employeesJvolunteers involved, must be provided. All receipts and pertinent lnformathon lnVoly ng the emergency situation must be included on the claim for payment voucher submitted to the Auditor's Financial Serviee5 department. An employee may not.ctahm a per them meal►;eimb.ursement if tlieIr county department is also submitting a claim for payment voucher for the same incident. LODGING All lodging is to be reserved using a government, or most economical, rate whenever possible, county credit cards may be used to secure lodging fora Country employee, Exhibit F Reimbursement for lodging is allowed when the temporary duty station is located mo►'e than fifty(50) miles, using the most direct route;of the closer of either the traveler's official residence or official work station. Reimbursement will be made for the actual lodging expense and any applicable taxes. If there are additional charges for a persons)(raveling with the employee,who is not traveling on behalf of County business, the employee is responsible for all charges for that adclUtonal person.(s)and it will ngt be reimbursed. An iternited statementlts required for all charges. p to ee of If an employee shares an accomrhodatton with another employee ee or an eir►p .y another entity Who is attending the same event, an equal 511are of the Double room rate will be paid on behalf of the Mason county employee. Each employee must submit an original invoice showthg the lodging charge for their portion of the room rate. Not eligible for retmbursemerit on a lodging receipt are, but not lirntted to;laundry services; valet service; entertainment expenses;athletic room (gym)•charges, internet charges(unless required by their supervisor), TRANSPORTATION Any.employee drtving.avehtcle(etther County car or personal vehicle) must have and must be able to provide proof of valid car insurance, Employees are encouraged to reserve and use a pool car from ER&R as much as possible, All county vehicles shill be used In accordance with Mason County ER&R Use poltcy, If.a personal ve.htcle is used,the mileage wilt be based on the cucrent IRS standard POV rate. Mileage will be prohibited for normal travel between the usual place of business and employee's main place of residence. When traveling on behalf of the County, mileag&wilt be paid from etther the official work station or the employee's main residence,whichever is the closer and most direct route of the two,to the travel destination. Mileage shall not exceed Wliat the sum of a round trip coach a6fare from a common carrier, any needed local ground transportation and other related costs for that destination. Airfare(coach rate), car rentals,trains,ferry, tolls, shuttle/taxt, etc will be reimbursed with a receipt and paid at actual costs. Personal travel insurance will not be reimbursed, Tickets purchased with an employee's individual frequent flyer miles will not be reimbursed. Referehces: IRS,OFM SAAM rules,SAO BARS manual,County resolutions:#37-07 &4tiso-07 MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Becky Rogers Department: Human Resources Ext: 268 Briefing Date: March 28, 2022 Previous Briefing Dates: n/a If this is a follow-up briefing, please provide only new information Internal Review (please check all that apply): I_ Budget/Finance L Human Resources L Legal L Information Technology L Other — please explain Item Approval to place, on the March 29, 2022 Action Agenda, the appointment of Carl Soper to fill an alternate member position on the Board of Equalization with a term that will end on May 31, 2024. Executive Summary: (If applicable, please include available options and potential solutions) Carl Soper and David Mallory submitted applications for consideration to fill the vacant positions on the Board of Equalization. Carl Soper has previous experience as a member of the Board of Equalization. Budget Impact: None. Public Outreach: (Include any legal requirements, direct notice, website, community meetings, etc.) A News Release was circulated on January 18, 2022 and March 1, 2022 seeking applicants for two alternate positions. Recommended/Requested Action: Approval to place, on the March 29, 2022 Action Agenda, the appointment of Carl Soper to fill an alternate member position on the Board of Equalization with a term that will end on May 31, 2024. Attachments: Carl Soper Application y ,.-• Cc:CMMRS Neatherlin, Shutty, Trask RECi� :4 `� , Clerk AiarlC, �e6/e- / Oe-eky �esoN coal� S MAR 0 i /� 411 NORTH FIFTH STREET SHELTON WA 98584 Mason County Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 Commissioners 1 AM SEEKING APPOINTMENT TO NAME: --- ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUSS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: , /tIGUT-` xJG/U'�/!iX�`• YRS�w 6 POSITION: COMPANY: YRS POSITION: ------------ --------------------------------------------------- ------------------------------ In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: /.lJ�,/��/�f./11_//��p'L'�.IJTy� ail/G;�,'.��TZ� .�S�L•�/�.�<�'•��'� What interests skills do you wLsh to offer t4e Board, Committee, or Cou il? Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) , ,, Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Aced Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? _ Realistically, how much time can you give to this position? Qua y Monthly Weekly Office Use Only (�fk -- 3 Z Appointment Date Signature Datea Tema Expire Date MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Mark Neary Department: County Administrator Ext: 530 Briefing Date: March 28, 2022 Previous Briefing Dates: If this is a follow-up briefing,please provide only new information Internal Review (please check all that apply): ❑ Budget/Finance ❑Human Resources ❑ Legal ❑ Information Technology ❑ Other—please explain Item• Proposed Addendum#4 for purchase of lot# 7 and# 8 Dayton Airport Road Executive Summary: (If applicable,please include available options and potential solutions) We received an updated proposed addendum from Mickelson Industries Inc.,potential purchasers of Lots 7& 8 on Dayton Airport Rd. The purchaser would like to secure approval for an RV Park within the next 105 days. Mickelson cannot develop the hotel without having the RV Park. Budget Impact: Public Outreach: (Include any legal requirements,direct notice,website,community meetings,etc.) Recommended/Requested Action: Receive direction from the Board of County Commissioners regarding the acceptance/decline of proposed addendum. Attachments: Shelton Hotel Site—Addendum 4 3222022(Lot 7) ADDENDUM 4 This Addendum 4 pertains to that certain Vacant Land Purchase And Sale Agreement dated August 2, 2021 between Mickelson Industries, Inc and/or Assigns (Buyer) and Randy Neatherlin on behalf of Mason County (Seller) concerning 7 W. Public Works Drive, Shelton, WA 98584. This sale is subject to Buyer securing approval for a RV Park no later than 105 days from mutual acceptance of this Addendum 4. Buyer agrees to close no later than ten (10) days from Buyer's waiver of the above mentioned approval contingency. AGREED & ACCEPTED: L L 03/22/2022 Authorized Signator -- BUYER Date Authorized Signator -- SELLER Date MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING March 28,2022 Briefing Items • News Release: 2022 Herbicide Program • Setting Hearing with Hearings Examiner to consider public comment on Road Vacation No. 412 for Wednesday, May 25, 2022 at 1:00pm on vacating a portion of unopened right of way on E. Mason Lake Drive West and require the property owner dedicate a 60ft. wide easement centered along the existing road instead of compensation. • Changing Solid Waste Utility fee rates to the August to August Consumer Price Index. Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items • Continuation of Belfair Sewer Extension Hearing—April 5, 2022 @ 6pm. Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson —Mark Neary _Other(list below): NEWS RELEASE April 4, 2022 MASON COUNTY COMMISSIONERS 411 NORTH 5T" STREET SHELTON, WA 98584 (360) 427-9670 EXT. 747 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: COUNTY ROAD HERBICIDE PROGRAM NOTICE Mason County Department of Public Works will begin the spring application of herbicides for vegetation control along county roads on or after Monday, May 2, 2022, weather permitting. For a detailed list of the roads effected by the herbicide application program, please contact the Mason County Department of Public Works at(360) 427-9670, Ext. 450 or visit the county website: www.co.mason.wa.us. Property owners that are adjacent to the areas to be sprayed, that do not want the spraying to take place, may enroll in our"Owner Will Maintain" program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray,"will not need to contact the Public Works office -- their property will not be sprayed. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Chair Vice Chair Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 12, 2022 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other— please explain ITEM: Road Vacation No. 412—Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a request from Daniel Hite, owner of 4030 E. Mason Lake Drive West, Grapeview, WA (also known as Lot 7 of Plat of Madding's Sunny Shore Addition No. 3) to vacate an original platted right of way, approximately 86 x 60ft in size (5160sq ft) that lies northerly of Mr. Hite's property (see attached maps). Public Works sees no value or future use of this right of way and propose a requirement for the property owner to dedicate a 60-foot wide easement centered along the existing road that is a similar land size to the proposed vacation. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress or any other purpose, if any, and, in accordance with RCW 36.87.170, retaining an easement in the vacated area would still be subject to existing easements for ingress and egress or for any other purpose, if any. BUDGET IMPACTS: Petitioners have paid the required administrative fee of $1,000 for the Petition for Vacation of County Road. This road is classified as"Class A" per MCC 12.20.040 and MCC 12.20.060. Required compensation is fifty percent of the appraised value. However, with the proposed dedication requirement of land similar in size and value to the proposed vacation, no additional compensation would be required. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date for Road Vacation No. 412 with the Hearings Examiner for Wednesday, May 25, 2022 at 1:00 pm. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: March 22, 2022 TO: Mason County Hearings Examiner FROM: Mike Mclrvin, County Surveyor, for Mike Collins, County Engineer and Deputy Director Cc: David Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 412 Vacation of an un-opened portion of E Mason Lake Drive W, as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, dedicated January 22, 1951 in Mason County Washington. BACKGROUND: Daniel Hite owns Lot 7 of the Plat of Mading's Sunny Shore Addition No. 3 located at 4030 E Mason Lake Drive W, Grapeview, Washington. Mr. Hite has petitioned for the vacation of the deeded right of way that lies Northerly of, Lot 7 (Exhibit B). The requested area to be vacated is the original platted right of way and is approximately 86 x 60 feet in size (5160 sq. ft.). It has never been maintained or used as a public roadway as the existing roadway was constructed south of the platted right of way. Vacating this area would create more usable land north of the physical location of E. Mason Lake Drive W. Lots 8 and 9, which lie adjacent to Lot 7 on the West, have already vacated the platted right of way. These are noted as Vacations# 339 and #403. Public Works sees no value to opening the proposed vacation area at any point in the future given the existing road alignment and previously approved adjacent vacations. In compliance with RCW 36.87,40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of- way requested to be vacated and solicited cornments on the proposed vacation. Our findings are the following: 1 1. The road is presently in use by the public but not located within the platted right-of- way. 2. The road is classified as "Class A" per MCC 12.20.040 and per MCC 12.20.060 the compensation for fee simple interest is fifty percent of the appraised value and payment is due prior to recording the vacation. 3. As a condition of vacation approval, Mason County requires dedication of a 60-foot strip of land through Lot 7 with the centerline of said strip being the centerline of East Mason Lake Drive West road. 4. The required dedication is of similar land size to the proposed vacation and of similar value. Therefore, Public Works proposes no additional compensation other than dedication of the 60-foot strip. The proposed vacation area is deemed not necessary to preserve for the County road system for future use. 5. The public will benefit by this action, since it will add the vacated area to the tax rolls and relieve the county of liability. 6. The petitioners have paid in full the required administrative fee of$1000.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends to swap easements by vacating a portion of the unopened right of way of E Mason Lake Drive West as platted in Mading's Sunny Shore Add. No. 3 as recorded in 1951 and requiring the property owner to dedicate a 60' feet wide easement centered along the existing road instead of compensation. The vacated area would still be subject to existing easements for ingress and egress or for any other purpose, if any. Attachments: • Petition: Exhibit A pages 1 -4 • Aerial Plat Map: Exhibit B • Vicinity Map: Exhibit C • Legal Description: Exhibit D 2 Mason County Public Works DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No: 21924 Date: 12/21/2021 Payment Type: Check: #1243 Name: Daniel Hite 16025 77th Ave Ct E Puyallup, WA, 98375 Description Amount Road Vacation 4412 1,000.00 TOTAL $1,000.00 Recelpted by: Braakman, Amy EXHIBIT A'PG 1 OF 4 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners ��v c/o:Mason County Public Works Department DEC 14 2M 100 W.Public Works Drive Shelton,WA 98584 � Applicant Name: MAS(�Pd COUf�Y PUBLIC WORKS Mailing Address: 16045 774"1 ^uc- C-'C- E Phone Number: 206-776- 0 66 S Email Address: c n r`�e111��e amps c,oVY� Parcel Number: ?_Z_t 0 5- S 1- Ooco 7 We, the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: (:—:: N•o•6co L.is Or W Road Number: Description of road right of way to be vacated: Tke- c orr`r't k E 10,a5oyx We- Or W" Cur\-::, '1-1lrvv4k oor of 76- pr?9inak ` E f u4o^Lkt�rV" ?U4i %T-vf-k>f-Y Von O-Aiaeun`t' fo one proau'tY ev ro55 Ae- <-urrr. 1 r'oo-d• ''II__ n�.3 P1atName: /�a��►RQS �JUr1hy �►/prG • Recording Date:ka 22"( t�tSl Section: 32- Township: Zl N Range: Zw Attached herewith is a map secured fiom the Mason County Engineer or fiom the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information, signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 1 `�aniL\ l�ikc. I,ot '7 Made" " Z06 -728 16oz5 A" GT E 5vnnY 5kae- add. No.3 _ c66s Nyo-"io, t,Wp, `78375 22105 a 9'i6O Wig �h u ill S oc x PETITION FOR VACATION OF COUNTY ROAD' EXHIBIT A PG 2 OF 4 LEGAL DESCRIPTION OF PHONE FAWYADDRI SIGNATURE PROPERTY/PARCEL# 3 4 X (Additional petitioners are listed on the attachment hereto.) III That,if the plat was recorded prior to March, 12, 1904, and,if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: /N/,A IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: 1 i /I l S 5GG`�i cNl p'E 4AIA- j&'gkt-0-(-W C.r d S I OG LL"FG�i� �j�t W t eVl a�ol�i,�c.ch`t prop cr�i�S C.o hhcrt toe_ G&Cc,GSSGd- -from " F— luG�6on t1,k- GY �O�a'�aq �{�115 �+4 -oF—Wv-Yt - amount wtl� ytr� �0�/19t.Y' �O.Vt.. AX1�! fG�j�OC�5;l0i 1 i t y for j+ V t That this road vacation is requested for the following purpose: l f roU�dCS uS A-6t� IOe'&Ce' b"E MiNd *Ick;u "(5 6CG' Vn &t- Uxoot (5 our5 0'v+d- o'tkows u5 -ko ero'taet^ i-t- �'rorn i t(-r'qu.l Aum airs , r't"e,. VI That this petition is accompanied by an Administrative fee of One Thousand Dollars ($1,000.00), payable to Mason County Public Works,pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A(50%)and Class B (100%)of appraised value. DATED this t O44, day of 1�ec,e kv la ter- ,20`:f1 PETITION FOR VACATION OF COUNTY ROAD pa"" EXHIBIT A PG 3 OF 4 XS F413 EY '� 11 be used Totprivo MADIN SUNNY SHORE: ADDITION NO r '• ��; wI±5-r NO E CF MASON K M SO CCU inclusive which may - ' �s bins. I,CGATt0 1?4 SEGTI N 5 TWP.21 M.,*AH E W1,rt. '� a • t� ace shall be permiHed AND $2. z2 N., w. W ,r any.porfiorn of any AI-E-• IN =Zoo, • a ``"� k ;� lic se roan d ac t ally em- a s �� 6 3 w N '` ' ' IM17 sped info Me Lake,and 6 /'� r •s 8 Z �'^ � �, ° � ��` � °" ty Inio Sepf/c Tanks. as �p 9 z 77. _ N l N ` :.�so rs and assigns,aI!(od �'�• � po � f C -° ��• ;;o � a, ,; _ .. r -fy hereon shown. ro 22 nor¢h, Range 2 wesf, and G o - 47 ,•� a 0 2 wesf, W. M., beinef / �+5 R1,o „ tipm 4p ,�,gypp $ec f/Or1S 32•and33, �� `.-- -� ��,. �• •,� M � , •-S 9 . r thence SO•A536L fit z , ' 9a �•99y\�6` ° 5hore Addn.03drld �23 Z •tI �• ~ `yo 5� \a �1'�0�' ' - . _. _ . OW 142.0 fe�f, ^ �► _ : �o � �; `ee f, (hence ro�, •� _N , 2 7 A , -o G) .A O n 4030 E Mason Lake Dr West Proposed Vacation 222324400000 Requested easement to ,r--' oMt 00�,1 vacate J �''w pNot• 0�� l5 9` 69 j _ 0 Road 0 9 Vacation / "mac p�„x��.(l o y l 50,09 o a s EQve Road *eni #339 t0'�\' � G� TM-` M 0, � case P 5` s Vaca •.' �„o�. t #403tion ,,✓'y �� P a�sedva�ed0ry 109 o Plot B 00, / of 5` 96' �,,yY ed R�gr _ }�' � i / ___ 8 — - r, �•� ,;��IsIM9 Lake Or PVa`,� i 1396'0 5. ° R'`� ROAD DEDICATED 60' O�W t 519,E _ SON LAKE WIDE TO COUNTY FOR t 1 ROAD AND UTILITIES in p N N%A 221055100004 tt 40701EIM 'SON LAKE!!DR'WEST \ 221055100007 • 40 1221055100006 221055100005: \ n 221055100008 . ©4030,EiMASONILAKEIDR'WEST 221055100009 ` Z 2 4040'EIMASON ILAKEIDR"WEST 40MEWASONILA.KE DR WEST 221055100010 \ \ 4020 E MASON LAKEIDR'WEST � n g 80-42'11'w oundary 59.961 Plct B I, 3990)NMASONILAKEiD EST 221055100011, \ I� � p N 3970 E MASON'LAKE' • Feet 0 20 40 80 120 160 EXHIBIT B 4030 E Mason Lake Dr West Proposed vacation EXHIBIT C e GD 2340 RD ao Mh �. 4030 E MASON LAKE DR WEST r ....,1 Unim t � � rxura � f T ;,g �jr ♦ s,a,,,, Sources:Esri,HERE,Garmin, USGS,Intermap,INCREMENT NRCan,Esri Japan,METI, Esri China(Hong Kong),Esri 0 375 750 1,500 2,250 3,000 Korea,Esri(Thailand),NGCC, EXHIBIT D LEGAL DESCRIPTION OF VACATION#412 DANIAL HITE PARCEL NO. 22105-51-00007 All that portion of Government Lot 1. In the Southeast quarter of the Southeast quarter of Section 32 North, Range 2 West, W.M. Mason County, Washington, described as follows: BEGINNING at the Northeast corner of Lot 7 of the Plat of Mading's Sunny Slope Addition No. 3, as recorded in Volume 4 of Plats at Pages 89 and 90,Mason County Washington; thence North 25°33'50"West 60.00 feet to the Northerly boundary of the platted right of way of said Plat; thence South 64'26'10"West 85.96 feet to a point on said Northerly boundary of the platted right of way; thence South 25°33'50" East 60.00 feet to the Northwest corner of said Lot 7; thence North 64'26'10" East along the Northerly line of said Lot 85.96 feet to Northeast corner and the terminus of this description. Containing 0.12 acres more or less RESOLUTION NO. VACATION FILE NO. 412 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: All that portion of Government Lot 1. In the Southeast quarter of the Southeast quarter of Section 32 North, Range 2 West, W.M. Mason County, Washington, described as follows: BEGINNING at the Northeast corner of Lot 7 of the Plat of Mading's Sunny Slope Addition No. 3, as recorded in Volume 4 of Plats at Pages 89 and 90, Mason County Washington; thence North 25133'50" West 60.00 feet to the Northerly boundary of the platted right of way of said Plat; thence South 64126'10" West 85.96 feet to a point on said Northerly boundary of the platted right of way; thence South 25133'50" East 60.00 feet to the Northwest corner of said Lot 7; thence North 64126' 1 0" East along the Northerly line of said Lot 85.96 feet to Northeast corner and the terminus of this description. Containing 0.12 acres more or less. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, May 25, 2022 1:00 p.m.via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report, and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier(abco.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at mfrazier(abco.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Sharon Trask, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Randy Neatherlin, Commissioner County Engineer Petitioner Post no later than 5 5 22 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 412 JOURNAL— Publish 2t: 4 21 22—4 28 22 (Bill Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Richard Dickinson, Deputy Director/U&W Action Agenda DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 28, 2022 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other — please explain ITEM: Changing Solid Waste Utility fee rates to the August to August Consumer Price Index (CPI) BACKGROUND: Per Resolution 61-13, Mason County Solid Waste Utility fee rates currently increase each year by the amount of the October to October CPI for the Olympia Metropolitan area. Per RCW 70A.205.160 and 35A.21.152. the County is required to provide seventy-five days' notice to collection companies before effective date of rate increase and least forty- five days to public rate payers. For the County to meet these requirements by the first of every year, staff is proposing the County change fee rates to increase each year by the amount of the August to August CPI for the Seattle - Tacoma - Bellevue area. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute a resolution, replacing Resolution 61-13, updating the Solid Waste Utility Fees to increase each year by the amount of the August to August Consumer Price Index for the Seattle - Tacoma - Bellevue area. ATTACHMENT: 1. Resolution w/Exhibit A 2. Resolution 61-13 RESOLUTION NO. REPLACING RESOLUTION 61-13 SOLID WASTE UTILITY FEE RATES WHEREAS,RCW 36.32.120 states"...the board of County Commissioners...have the care of the county property and the management of the county funds and business." WHEREAS,the Mason County Solid Waste Utility Fund(No. 402-000-000)is an enterprise fund and generally accepts account principles required that fees for goods and services in an enterprise fund be adequate to cover the costs of the operations of the enterprise; and WHEREAS,Resolution No. 61-13, adopted November 5, 2013, increased Solid Waste Utility fees each year by the amount of the October to October Consumer Price Index(CPI U)for the Olympia Metropolitan Area; and, WHEREAS,as required by RCW 70A.205.160,the County shall provide seventy-five days' notice to collection companies of changes in tipping fees; and, WHEREAS,as required by RCW 35A.21.152,the County shall provide at least forty-five days' notice to public ratepayers prior to proposed effective date of the rate increase; and, WHEREAS,to meet these requirements, staff is recommending to increase each year hereafter by the amount of the August to August Consumer Price Index(CPI)for the Seattle—Tacoma— Bellevue Area; and, NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners does hereby: 1. Replaces Resolution Number 61-13 and all previous resolutions relating to Solid Waste Utility fee rates. 2. Confirms current 2022 Solid Waste Utility fee rates are shown in Exhibit A-1 and A-2. 3. Provides approval of Solid Waste Utility fee rates shall increase each year by current year rates hereafter by the amount of the August to August Consumer Price Index (CPI U)for the Seattle—Tacoma—Bellevue Area. EFFECTIVE this day of 2022. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: MCKENZIE SMITH, KEVIN SHUTTY, Chair Clerk of the Board APPROVED AS TO FORM: SHARON TRASK,Vice Chair TIM WHITEHEAD RANDY NEATHERLIN, Commissioner Ch. Civil Prosecutor Exhibit A-1 Resolution No: 2022- 2022 AT THE MASON COUNTY SOLID WASTE TRANSFER STATION RATES IS AS FOLLOWS: WITHOUT TAXES Solid Waste (Per Ton) $ 110.27 / TON Minimum Fee (340 lbs) $ 17.89 1 Can/Bag (32 Gal) $ 5.97 2 Can/Bag (32 Gal) $ 11.90 3 Can/Bag (32 Gal) $ 13.72 4 Can/Bag (32 Gal) $ 15.46 Tire with Rim $ 5.97 Tire without Rim $ 4.44 Misc large bulky items $ 5.97 Appliance w/Refrigerant $ 11.90 Auto Battery $ 2.31 Recyclable Scrap Metal $ 66.76 / TON Separated, clean yard $ 79.94 /TON Trimmings Construction Debris $ 110.27 /TON 55 Gal Drum (s) $ 110.27 /TON Cubic Yard Waste $19.06 These service rates will increase each year by the August to August Consumer Price Index (CPI). County will follow Solid Waste Collection — Rate Increase Notice, per RCW 35A.21.152. Exhibit A-2 Resolution No: 2022- 2022 MASON COUNTY SOLID WASTE FACILITIES RATES IN BELFAIR, HOODSPORT, AND UNION ARE AS FOLLOWS: WITHOUT TAXES Solid Waste (Per Cubic Yard) $ 22.61/ CY Minimum Fee (more than six 32gal bags less than 1 cy) $ 22.61 1 Can/Bag (32 Gal) $ 5.97 2 Cans Bags (32 Gal) $ 11.90 3 Cans Bags (32 Gal) $ 13.72 4 Cans Bags (32 Gal) $ 15.46 5 Cans Bags (32 Gal) $ 17.89 6 Cans Bags (32 Gal) $ 19.68 1 55-gal drum $ 11.92 2 55-gal drums $ 16.11 3 55-gal drums $ 19.68 Misc. large bulky items $ 22.61 Appliance w/Refrigerant $ 29.83 Tire with Rim (1 only) $ 20.75 Each additional Tire with Rim $ 5.97 Tire without Rim (1 only) $ 5.97 Each additional Tire without Rim $ 3.5 8 Auto Battery $ 2.31 Recyclable Scrap Metal $ 5.97 /per 32 gal These service rates will increase each year by the August to August Consumer Price Index (CPI). County will follow Solid Waste Collection — Rate Increase Notice, per RCW 35A.21.152. RESOLUTION NO. TO AMEND RESOLUTION 128-06 SOLID WASTE UTILITY FEES WHEREAS, the Mason County Board of Commissioners has the responsibility to manage the Countyfunds and business per36.32.201 RCW;and WHEREAS, the Mason County Solid Waste Utility Fund (no.402-000-000) is an enterprise fund, and generally accepted accounting principles require that fees forgoods and services in an enterprise fund be adequate to cover the costs of the operations of the enterprise;and WHEREAS, the Mason County Solid Waste Utility fees shall continue to be increased each year by the amount of the October to October Consumer Price Index(CPI U)for the Olympia Metropolitan Area; and WHEREAS, these CPI increases have not been adequate to provide for the costs and services to complete necessary renovations of the facilities to meet user needs and protect public and environmental safety and health;and WHEREAS,a capital reserve should be established within the Solid Waste Utility Fund for the purposes of setting aside revenues to complete needed current and future renovations; and WHEREAS, certain classes of facility users are unfairly subsidizing other classes of users;and WHEREAS,the County desires to charge users based on the actual cost of service;and WHEREAS,the county desires to encourage recycling rather than disposal of scrap metal and clean yard-trimmings; and WHEREAS,there has not been an increase in the Mason County Solid Waste Utility fees since_20D7,., and the current cost of operations exceeds the revenue received. NOW THEREFORE BE IT RESOLVED, the fee schedule as shown in Attachment"A" is hereby adopted to replace the existing fee schedule,effective January 1,2014. ADOPTED this day of MN-e, 2013. Board of County Commissioners Mason County, Washington i/ Randy Neatherlin, Chair c ATTEST: Diane Zoren, Clerk of the Board Tim Sheldon, Commissioner Dist.#2 APPROVED AS TO.FORM: ...... Terri Jeffreys, Commisst ner Dist.#3 Tim Whitehead, Chief Deputy Prosecuting Attorney Cc: Public Works, Utilities and Waste Management 2014 SoNd Waste Utility Rates 7 Eells Hill, Belfair, Union & Hoodsport Facilities" customer customer Solid Waste category charge" charge''" Solid Waste category , * 1 bag/can (32 gal. size) expressbag/can $ 4.83 3 bags/cans (32 gal. size) $ 11.10 2 bags/cans (32 gal.size) express $ 9.65 4 bags/cans (32 gal, size) $ 13.03 bag/can Auto Batteries (each) $ 1.47 ------ _ __.___. _ .__..__. _....------- . 1 Ee!!s Hill Trpnsfer,5tatron I Belfa,,r, Union & Hoadspod Drop Box Facilities" customer customer Solid Waste category charge"-* charge"' Solid Waste category * Weight per ton 89 20/ton bulk per cubic yard $ 18.30/cy (loose refuse OR more than 6, 32 gal. bags/cans) I 1, 55 gal. drum $ 9.65 min fee (160 lbs. or less loose refuse) f $ 14.48 2, 55 gal drums _ I $ 13.03 , 55 gal drum(s) *WEIGHT 5 bag/can (32 gal) $ 14.48 cubic yard rate i $ 15.44 6 bag/can (32 gal) $ 15.93 3, 55 gal drums $ 15.93 tire with rim $WEIGHT + {�$ 5.00/ea tire w/rim (ft only) $ 16.80 _..._...........--... Each after 15t $ 5.00 tire without rim *WEIGHT + $ 3.00/ea tire w/o rim (15t only) Each after 15t $ 3.00 misc large bulky items i *WEIGHT. + 1 $ 5.00/ea misc large items (each, approx. 1 cy size) $ 18.30 r � appliance with refrigerant *WEIGHT + 0.00/ea appliance with refrigerant(each) $ 24.13 recycled scrap metal _$ 54.05/ton separated scrap metal $ 12.00/cy (recycling rate r y ( separated, clean yard trimmings f $ 64.67/ton yard trimmings applies$ 18.30/c at Eells Hill only) construction debris $ 86.20/ton_ construction debris not accepted ** a 3.6%State Refuse tax will be added to all transactions *all weighed loads are charged actual weight on a prorated basis of$89.20/ton Public Works, Utilities and Waste Management Whittaker,09/11/2013