Loading...
HomeMy WebLinkAbout2022/02/07 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 7,2022 Monday,February 7,2022 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Negotiation Commissioners Neatherlin,Shutty,and Trask met in closed session from 9:00 a.m. to 9:26 a.m. Mark Neary,Debbie Gould,Nichole Wilston, and Frank Pinter were also in attendance. 9:30 A.M. Blue Zones Presentation—Jean Clark,Choice&Lynn Richards,Blue Zones Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Lynn gave a PowerPoint presentation on Blue Zones. Jean added that Blue Zones has contracted with Choice Regional Health Network and selected Mason County to assist and help augment the good work that has already happened. Blue Zones and Choice are collaborating to develop a list of stakeholders such as the County and City of Shelton. The first onsite visit for stakeholder interviews is scheduled for the beginning of April. A public meeting will be held in Mason County,Grays Harbor County,and Lewis County—each County acting as a standalone. Dave Windom added that Mason Matters and Community Forum has a built-in quadrant of invested stakeholders that can be used as a"launch pad". A summit will be held around July/August for stakeholders and interviewees to discuss recommendations and how to move forward. 10:00 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle gave an update on the Chart of Accounts(COA)update and Munis financial system expansion. Currently the focus is on special purpose districts and the Treasurer's Office. Originally it was hoped to be completed and implemented by the end of December 2021. The new timeline estimates a draft COA done by April 1 and subsidiary systems and programming implemented by July 1. Jennifer will meet with departments in March for more input. COA is simplifying. If there is specific tracking that needs to be done,a project code will be created. Position control can be implemented around September 1,as long as the COA is done. Estimated timeframe to implement the Executive Time Keeping System is January 1,2023 then Open Finance in 2024. Other modules necessary for Public Works will be implemented in 2024,the cost is unknown at this time. • Jennifer shared the Sheriffs Office request for a full-time Community Service Officer. The median budget impact is$53k for 2022 if hired on April 1 and$75k for 2023 based on the current contract. The Sheriff's Office has plenty of budget authority to add the position in June. Last year the Sheriff's Office had about$700k in wages,salaries,and benefits that did not get expended. Chief Hanson added that there were 11-12 applicants for the Civil Service position and he anticipates hiring two. Approved to move forward. • Diane Zoren shared the agreement with Corrections Technology Group(CTG)for the maintenance and repair of the security system at the Jail. Approved to move forward. • Nichole Wilston requested approval to amend the resolution updating appointing officers for the Washington Counties Risk Pool representatives. This includes updates to email addresses and adding herself as the open alternate director position. Approved to move forward. • Deb Gould requested to extend lead pay for Nichole Wilston which began during the vacancy of a Human Resources Director. Nichole is a great resource and relied upon Page I 1 for historical data and personnel issues. This would end on March 1,2022. Approved to move forward. • Cmmr. Shutty shared his discussion with Undersheriff Adams regarding Senate Bill 5919 relating to the standard for law enforcement authority to detain or pursue persons. This bill would help clarify roles,responsibilities,and job function for law enforcement and is a legislative fix to last year's police reform bills. Cmmr.Trask would like a list of priority bills from Undersheriff Adams. 10:20 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Kell Rowen discussed the final Environmental Impact Survey(EIS)for the Belfair Planned Action. A formal presentation was done January 10,the final EIS was published February 3,and a two-page mailer was sent to all residents in Belfair. At the Public Hearing set for February 15,the Commission will be voting on the Planned Action EIS,Comprehensive Plan updates,Sub-Area Plan updates,and the development regulation amendments. Other discussion items include setting the fee per trip for the traffic impact fee. Outreach to the community included in 2019 BERK Consulting directly reached out to several individuals in Belfair for one-on- one interviews;published the website with an online survey; in November a workshop was held;2,500 postcards were distributed throughout the Belfair community;a direct postcard mailing was sent to individuals within the Belfair Urban Growth Area boundary limits;several workshops and public hearings were held with the Planning Advisory Committee(PAC);briefings and workshops were held with the Commission;and updated information was sent out to all individuals who have been actively engaged as well as through the SEPA register. In the"no action alternative"table for housing shows projects currently in queue. The"no action"and"alternative two"are very similar while"alternative three"and "alternative three hybrid"are slightly higher. Staff and PAC recommend alternative three hybrid. Kevin Gifford,BERK Consulting,shared that approximately 750 mailings went out. For the"no action"and alternatives the planning target for growth had to be accounted for. BERK developed a land capacity model based on the parcel data available in the area. Lisa Grueter included that it is a blend of the County's target and the pipeline development. Cmmr.Trask shared that she joined several PAC meetings and all questions were answered by BERK. Cmmr. Neatherlin is receiving a lot of questions regarding information on this and suggested to slow down the process and have open houses to engage more public. • Dave will send the Commissioners the legislation around building permit processes and timelines. 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Mike Collins discussed the Small Works Guardrail Repair Project change order. An additional eight(8)locations have been added for Peterson Brothers to repair estimated to be around$41k. The project amount awarded was$68,710.02 at the end of December. Approved to move forward. • Justin Phelps requested a sole-source purchase from Correct Equipment of 70 grinder pumps and conversion kits for a total of$151,594.36. The County already has a service agreement with Correct Equipment to provide service for grinder pumps in North Bay and Belfair which includes a price list of pumps and parts through the age of the equipment. Correct Equipment is still honoring the bulk price for purchases over 50 pumps. Without the discount the cost is$3,117.21;with the discount the cost is$2,161.04 which is a savings of about 30.67%. The average for the last three years is replacing about 72 dry well pumps and 8 wet well pumps per year. This will Page 12 approve the purchase of 65 dry well pumps and 5 wet well pumps. Approved to move forward with American Rescue Plan Act(ARPA)infrastructure funding. Cmmr.Neatherlin would like a roster put together to call. • Mike requested to set a Public Hearing date to surplus two tax parcels(31917-22- 91043 and 31917-22-91044)in the Lynch Road/Taylor Town vicinity. These right- of-way easements were acquired in 2011 and were not used. The Department of Transportation did the improvements off of Lynch Road for the acceleration and deceleration lanes. The property owners reached out to reacquire the easements as the County no longer has use for them. The Mason County Code allows direct negotiation with the property owners if the Board approves the surplus. Cmmr. Neatherlin would like to know the actual value of the parcels. Loretta added that the property owners plan to build a business and there is an existing well site with a variance approval to reduce the well setback radius from the standard 100'. • Richard Dickson discussed the multi-year trends spreadsheet that show tonnage going into the solid waste facility. Pre-flow control for 2016 was 34.5k tons,2017 was over 36k tons,and 2018 and 2019 were about 38.5k tons. In summer of 2020 flow control was brought in. 2020 was up to 44k tons and 2021 was just under 49k tons which was a 28%increase from 2019. In 2017 the average train cars filled per day was 3.78,now the average is 5.19 with no increase in staffing. Kevin Guijosa shared that some days his crew can do 10 train cars. A schedule change was implemented so that there are always two operators all day,every day. There is no longer on-call help,instead an additional position was added. Flow control is when all commercial garbage is brought to the landfill. Richard added that the booth attendants work a 10-hour shift and that he is looking at a trial run opening for Sundays. • Loretta shared that Equipment Rental&Revolving(ER&R)and operators from Solid Waste collaborated on equipment operations and attention to the equipment. • Loretta discussed the contract with Republic Services which allows for four days of free disposal and up to three days of disposal of debris when the Governor declares an emergency. Every year the County coordinates with United Way and the Health department to maximize utilization. Kevin discussed the old vouchers,upping the new vouchers to one ton a piece,and only dumping at the Shelton transfer station. The new vouchers will expire October 31,2022. In 202171 tons were collected and 2021 161 tons were collected. The transfer station is allowed a capacity of 537 tons. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS R dy Ne rlin Sharon Trask Kevin ShUK Commissioner Commissioner Chair Page 3