HomeMy WebLinkAbout03/04/2022 In compliance with Proclamation by the Governor 20-28.15 and Order of the
Secretary of Health 20-03.6, in person attendance is restricted.
The meeting will be held online/telephone via the Zoom platform.
To listen to the meeting via your telephone, please contact Becky Rogers at 360-427-
9670, ext. 268, no later than 4:00 p.m. the day before the meeting.
These options are available while COVID-19 Open Public Meetings Act (OPMA) meeting
restrictions are in place.
DRAFT Special Meeting Agenda
Mason County Civil Service Commission
Friday, March 4, 2022
2:00 p.m.
Call Meeting to Order:
Roll Call: Susan Ickes, William Kendrick and Mark Nault
Business:
1. Consider approval to use CSR 8.15 Extra Help Employment to fill a
vacant Support Specialist position. Action
2. Consider approval to move the June 8 written test date to May 25 for
the Patrol Corporal and Patrol Sergeant promotional test. Action
3. Adjourn
Next regular meeting is Thursday, March 17, 2022
Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations,
please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a�co.mason.wa.us twenty-four(24)hours prior to the meeting.
Mason County Civil Service Commission
Notice of Special Meeting
NOTICE IS HEREBY GIVEN that the Mason County Civil Service Commission
will hold a special meeting on Friday,March 4, 2022 at 2:00 p.m.
SAID meeting will be to consider the following:
1) Consider approval to use CSR 8.15 Extra Help Employment to fill a vacant
Support Specialist position.
2) Consider approval to move the June 8 written test date to May 25 for the
Patrol Corporal and Patrol Sergeant promotional test.
If questions prior to the hearing,please contact the Chief Examiner at(360) 427-
9670, Ext. 268.
DATED this 2nd day of March, 2022
MASON COUNTY CIVIL SERVICE COMMISSION
Becky Rogers, Chief Examiner
c: Mason County Sheriff
Mason County Civil Service Website
Building 1 (Administration)Bulletin Board
Building 9(Human Resources)Bulletin Board
Shelton-Mason County Journal
iFiber One
If special accommodations are needed,please contact the Human Resources office,427-9670,
Ext. 422.
8 . 13 Provisional Employees : Provisional employees may be appointed temporarily to
vacant positions pending establishment of an eligibility list .
A. Hiring of: Prior to hiring a provisional employee, the sheriff shall obtain
approval from the commission . Following such approval , the sheriff shall
forward to the chief examiner a completed application form for the employee
together with salary and hire date .
B . Performance Requirements : Provisional employees must meet the civil
service requirements as well as applicable physical and educational standards
set by the commission .
C . Performance Tests : When considered necessary by the chief examiner, a
performance test will be given to prospective provisional employees .
Performance requirements for typing , stenography, spelling , etc . must be met
before approval of the provisional appointment .
D . Extension of Appointment : A provisional appointment expires after four (4 )
months of service . The appointing authority may extend the provisional
appointment beyond the four (4 ) month period up to one year if the
commission continues to advertise and test for the position . Each extension
beyond the initial appointment must be reported to the commission . If, after
one year from the date the initial provisional appointment was first made, less
than three ( 3 ) persons are on the eligibility list for the class, then the appointing
authority may fill the position with any person or persons on the eligibility list .
8 . 14 Emergency Appointment : Emergency appointments may be made by the
appointing authority in case of a serious emergency that threatens life, property, or the
general welfare of the county, but such appointments may not continue longer than
thirty ( 30 ) calendar days . Emergency appointees need not be taken from eligibility
lists .
8 . 15 Extra Help Employment : If the sheriff believes that an upcoming situation will
require extra help, the sheriff may request a name from the current extra help list for
the appropriate classification in writing from the chief examiner. The sheriff may use
the appropriate extra help list to make emergency appointments . Any classified
position may be hired as extra help .
A . No extra help appointment shall continue for a period longer than four ( 4 )
months nor shall any individual serve more than four ( 4 ) months as an extra
help appointee in any fiscal year.
B . Based on the facts in any particular case, the commission may specifically limit
an extra help appointment to a specific period shorter than the four (4 ) month
maximum .
7 . ELIGIBLITY LISTS
7 . 1 Establishment of Eligibility Lists : The chief examiner shall establish and maintain
such eligibility lists for the various classifications as are necessary to meet the needs of
the sheriff's office . The names of applicants who receive passing scores on
examinations shall be placed on the proper eligibility list in order of relative scores .
When tie scores exist, persons shall occupy the same relative position .
Types of eligibility lists that may be established in accordance with these rules include :
A . Entry Level
Be Lateral Entry for corrections officer and deputy sheriff only
Co Rehire
D . Recall
E . Extra Help
F . Promotional
7 . 2 Duration : Each list shall remain in effect until it has fewer than three ( 3 ) names on it
or one ( 1 ) year unless extended by the Commission or unless stated otherwise in these
rules . However, a new eligibility list may be established pursuant to Civil Service Rule
7. 6 .
A . Eligible persons not certified on expired eligibility lists are rendered no longer
eligible when a list expires .
Be Eligible persons certified prior to expiration for a vacant position ( s ) shall
continue to remain eligible for that vacant position ( s ) until filled . When that
position ( s ) has been filled , certified names not selected from the expired list
shall expire with the list .
C . Continuous Testing : The Commission may adopt continuous testing for the
creation of entry level or lateral Deputy Sheriff or Corrections Officer lists . If
continuous testing is adopted for the creation of any of these eligibility lists the
list shall be a rolling list with each eligible remaining on the list for one year
from the date their name was placed on the list Each eligible shall bed ranked
based on their examination scores and their position on the list will change as
additional eligible are added and removed from the list .
Be No eligibility list shall be established until the commission issues its
determination .
63 Notification of Results : Each applicant taking an examination shall be given written
and/or electronic notification of the results thereof, and if successful , of the total
earned rating and relative position on the eligibility list .
6 . 8 Error in Scoring : An error in scoring or rating , if called to the attention of the chief
examiner within the ten ( 10 ) day review period , shall be corrected . Corrections shall
not impact any appointments made prior to the corrections .
6 . 9 Credit Applied to a Passing Examination : These credits may not be combined .
A. Veterans Scoring Criteria : Veterans, as defined in RCW 41 , 04 , 005 , who obtain
a passing score on an examination for original appointment, shall receive credit in
accordance with Chapter 41 . 04 RCW. To receive such credit, a Department of
Defense Certification Number DD 214 must be presented prior to or on the day of
examination . In addition , applicants must certify that they have not previously
obtained employment using such veteran ' s preference .
Be Service Credit for Reserve Deputies : Applicants who are current reserve
deputies for the Mason County Sheriffs Office and who obtain a passi ff ng score on
an examination for original appointment, shall receive an additional 10 (ten )
percent preference points .
C . Service Credit for Employees of the Mason County Sheriff's Office :
Applicants, who are current employees in good standing and off probation within
the Mason County Sheriff's Office and who obtain a passing score on an
examination for original appointment shall receive an additional 10 (ten ) percent
preference points .
D . Credit for Mason County Residents : Applicants who have a physical address in
Mason County and who obtain a passing score on an examination for original
appointment shall receive an additional 10 (ten ) percent preference points .
6 . 10 Promotional Examinations : Vacancies may be filled through promotional
examination . When the commission determines that there will be a promotional
examination , the commission shall .
A . Establish , in addition to other eligibility requirements, the required minimum
period of service in the lower classification or classifications , which shall not be
less than one year,
Be Approve the examination plan for each promotional examination process , which
shall include the date of a single examination , or each date of a multiphase
examination process ;
REVISED/UPDATED
Promotional Announcement - Patrol Corporal
Opens: February 18, 2022 Closes: March 4,2022
The Mason County Civil Service Commission will establish a promotional eligibility list for
the position of Patrol Corporal in the Mason County Sheriff's Office.
Minimum Qualifications
Two years of experience working as a Deputy ➢ Prepares reports including statistical data
Sheriff, which includes completion of the collection and evaluation. Reviews
probationary period for Mason County. reports, logs, and other records prepared
Candidates must not have any pending by assigned personnel to assure accuracy,
disciplinary action. adequacy and content, compliance with
General Description applicable policies, rules and laws and
Corporals provide guidance and assistance to proper disposition.
entry-level deputies in the performance of their ➢ Handles citizen inquiries/complaints
duties. Under the general directions of the including interviews, making oral
Sergeant, assists the Sergeant as directed; presentations and participation in
assumes the duties of the Sergeant in their discussion at community events in the
absence; and may provide backup for a absence of the Sergeant.
supervisor in another unit.
Works within an organizational unit and ➢ Counsels subordinates and makes
performs related work in accordance with recommendations to the Sergeant on
established policies and procedures. performance appraisal, training,
recognition and disciplinary actions.
Examples of Duties (duties include but are not
limited to the following) ➢ Establishes and maintains effective
working relationships with department
➢ Supervises in the absence of the personnel, other agencies and the general
Sergeant, observes, and instructs public. Serves as a communication link
subordinates in the enforcement of laws between the staff and management.
and ordinances, the prevention of crime,
and the protection of life and property. ➢ Maintains a standard of conduct, which
promotes respect and confidence from all
➢ Disseminates information as directed. department personnel.
➢ Conducts shift briefing and equipment and ➢ Testifies in court.
safety inspections.
➢ Performs other duties as assigned.
Page 1 of 2 Promotional Announcement Patrol Corporal
Exam Process Each candidate will be notified of
Submit letter of intention to test no their score and their place on the
later than March 4, 2021 to Civil eligibility list within one week of the
Service via email civilservice@ promotional exam. Mason County is
masoncountywa.gov. You will receive an equal opportunity employer.
a confirmation. If you do not receive Candidates go through the Civil
a confirmation it is your responsibility Service testing process and will be
to follow up with Civil Service and promoted using the rule of five
show that you did send your intention concept.
to test within the timeframe allowed.
➢ Written test will be held,
Wednesday, Jae-8,z-022 May 25,
2022 at 2:00 p.m. at Mason County
Public Works (Conference Room), 100
W. Public Works Drive, Shelton, WA
➢ Assessment Center Exam will be the
week of June 13, 2022. (Keep your
calendar open during this week) at St.
Edward Catholic Church, 601 W C. St,
Shelton, WA.
➢ The names of the top 8 (eight)
candidates, based on their written
exam score will advance to the work
performance rating and assessment
center exam to be considered for the
position of corporal.
NOTE: Mason County Civil Service
will utilize the services of an outside
agency to develop and administer the
promotional test.
Page 2 of 2 Promotional Announcement Patrol Corporal
REVISED/UPDATED
Promotional Announcement - Patrol Sergeant
Opens: February 18, 2022 Closes: March 4, 2022
The Mason County Civil Service Commission will establish a promotional eligibility list for
the position of Patrol Sergeant in the Mason County Sheriff's Office.
Minimum Qualifications ➢ Reviews investigation requests,
Thirty six (36) continuous months of crime reports, writes and assigns
experience working as a full time paid appropriate staff to cases.
Deputy Sheriff with
the Mason County Sheriff's Office. This ➢ Adjusts and/or supplements staffing
time includes the probationary period. as needed.
Candidate must not have any pending
disciplinary action. ➢ Assumes primary operational control
of a program, special unit, team, or
General Description substation.
The Sergeant is the first line supervisor in
the Mason County Sheriffs' Office. The ➢ Responds to crime scenes, accident,
Sergeant under the general direction of and other serious or sensitive
the Chief, supervises a shift of sworn incidents and, assumes command or
officers, and civilians; assists the Chief assists the officer in charge.
with other duties as directed; assumes the Requests assistance from the
duties of the Chief in their absence; and department and other agencies.
may provide back-up for a supervisor in
another organizational unit. The Sergeant ➢ Directs the detection, collection,
can be assigned primary operational control and preservation of physical
control of a program, unit or team. evidence.
Examples of Duties (duties include but are Supervise the investigation of
not limited to the following) criminal complaints. Reviews and
Supervises, observes, and instructs
inspects the investigative procedure
subordinates in the enforcement of followed by subordinates to
laws and ordinances, the prevention determine competency and
of crime, and the protection of life thoroughness of investigation.
and property. Instructs subordinates on proper
Conducts shift briefing and application of laws and interview
➢
equipment and safety inspections. techniques.
Disseminates information.
Page 1 of 2 Promotional Announcement—Patrol Sergeant
Exam Process Each candidate will be notified of
Submit letter of intention to test no their score and their place on the
later than March 4, 2022 to civil eligibility list within one week of
the promotional exam. Mason
service via email at County is an equal opportunity
civilservice@masoncountywa.gov. employer. Candidates go through
You will receive a confirmation. If the Civil Service testing process and
you do not receive a confirmation it will be promoted using the rule of
is your responsibility to follow up five concept.
with Civil Service and show that you
did send your intention to test within
the timeframe allowed.
Written test will be held,
Wednesday, 3une 8, 2022, May
25, 2022 at 2:00 p.m. at Mason
County Public Works (Conference
Room), 100 W. Public Works Drive,
Shelton, WA
➢ Assessment Center Exam will be the
week of June 13, 2022 (Keep your
calendar open during this week) at
St. Edward Catholic Church, 601 W
C. St, Shelton, WA.
The names of the top 8 (eight)
candidates, based on their written
exam score will advance to the work
performance rating and assessment
center exam to be considered for the
position of sergeant.
NOTE: Mason County Civil Service
will utilize the services of an outside
agency to develop and administer
the promotional test.
Page 2 of 2 Promotional Announcement—Patrol Sergeant