HomeMy WebLinkAbout02/17/2022 In compliance with Proclamation by the Governor 20-28.15 and Order of the
Secretary of Health 20-03.6, in person attendance is restricted.
The meeting will be held online/telephone via the Zoom platform.
To listen to the meeting via your telephone, please contact Becky Rogers at 360-427-
9670, ext. 268, no later than 4:00 p.m. the day before the meeting.
These options are available while COVID-19 Open Public Meetings Act (OPMA) meeting
restrictions are in place.
DRAFT Meeting Agenda
Mason County Civil Service Commission
Thursday, February 17, 2021
5:00 P.M.
Call Meeting to Order: 5:00 PM
Roll Call: Susan Ickes, William Kendrick and Mark Nault
Business:
1. Approval of Minutes: January 20, 2022 regular meeting minutes. Action
2. Chief Examiner Update
2.1. Position Tracking - 9 vacant funded positions: Community Service
Officer-2; Corrections Deputy-4; Deputy Sheriff-1; and Support
Specialist 2 (aka Records Specialist)-2
2.2. Community Service Officer Eligibility List - Status
2.3. Approval of Promotional Announcement - Patrol Corporal and Patrol
Sergeant Action
3. Sheriff's Office Update
3.1. Corrections
3.2. Patrol
3.3. Support Staff
4. Adjourn
Next regular meeting is Thursday, March 17, 2022
Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations,
please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the
meeting.
Mason County Civil Service Commission
Meeting Minutes
January 20, 2022
The regular meeting was called to order at 5:00 p.m. virtually by Chairperson Ickes.
Attendance: Sue Ickes, Chair; William Kendrick, Vice-Chair; and Mark Nault,
Commissioner
Others: Tami Beyer, Kevin Hanson, Ryan Spurling, Nichole Wilston, and Becky Rogers.
Business:
1. Selection of 2022 Chair & Vice-Chair
Commission Member Nault nominated Sue Ickes for Chair.
Commission Members Nault/Kendrick moved and seconded to elect Sue Ickes as Chair for 2022.
Motion carried unanimously.
Commission Member Kendrick nominated Mark Nault for Vice-Chair.
Commission Members Kendrick/Ickes moved and seconded to elect Mark Nault as Vice-Chair for 2022.
Motion carried unanimously.
2. 2022 Meeting Schedule was reviewed with meetings set for the third Thursday of
each month at 5:00 p.m. The meetings will continue online/telephone via the Zoom
platform until further notice, due to the pandemic.
Cmmr. Kendrick/Nault moved and seconded to approve the 2022 meeting schedule. Motion carried
unanimously.
3. Approval of Minutes: December 16, 2021 regular meeting minutes and January 10,
2022 special meeting minutes.
Cmmrs. Nault/Kendrick moved and seconded to approve the December 16, 2021 regular meeting
minutes and the January 10, 2022 special meeting minutes. Motion carried unanimously.
4. Chief Examiner Update
4.1. Position Tracking - 9 vacant funded positions: Community Service Officers-2;
Corrections Deputy-4; Deputy Sheriff-1; and Support Specialist 2 (aka Records
Specialist)-2.
4.2. Community Service Officer (CSO) - The job posting for the CSO position
closes today. Currently there are eleven applicants. A written test and oral
board will follow to establish the eligibility list for the CSO position.
4.3. Approval to double fill a Deputy Sheriff Sergeant position when there are
qualified candidates and documented notice of retirement.
Mason County Civil Service Commission Meeting Minutes
January 20,2022
Page 2
Chief Spurling notified the Commission that a sergeant will retire in May 2022.
The Sheriff's Office would like to promote a corporal to sergeant before the
May retirement date which would double fill the sergeant position.
This will create a vacant corporal position. An entry level corrections deputy
would then be promoted to the corporal position.
Commission Members Kendrick/Nault moved and seconded to approve double filling a Deputy
Sergeant position, when there are qualified candidates and documented notification of
retirement. Motion carried unanimously.
5. Sheriff's Office Update
5.1. Corrections - Chief Hanson reported on the following items.
Civil Service Commission - He thanked each member of the Civil Service
Commission for their service. The volunteerism and commitment are greatly
appreciated.
Recruitment -Several of the Sheriff's Office electronic reader boards have
been placed strategically around the County announcing the hiring of
Corrections Deputies which includes a signing bonus.
A draft revision was made to the Waiver and Authorization To Release
Information Form with added language to state candidates are not entitled to
obtain copies of the background information. The draft was sent to the
Prosecutor's Office for review and approval.
Corrections Officer Academy (COAL - One newly hired corrections deputy is
attending the Criminal Justice Training Commission's COA. The COA has been
extended to ten weeks from the previous six weeks.
5.2. Patrol - Chief Spurling reported they have experienced high call volumes with
multiple shootings, robberies and violent crimes. However, the deputies are
doing great work.
Chair Ickes shared her positive experience with her recent Ride-Along. Cmmr.
Kendrick stated he would like a Ride-Along and will reach out to schedule that.
5.3. Support Staff - Chief Beyer reported that two candidates for Support
Specialist 2 were placed in backgrounding. One candidate has withdrawn, due
to obtaining a job offer elsewhere. They are determining who the next
candidate will be.
6. Adjourn - The meeting adjourned at 5:21 p.m.
Approved: MM/DD/2022
Mason County Civil Service Commission Meeting Minutes
January 20,2022
Page 3
Susan Ickes Mark Nault William Kendrick
Chair Vice-Chair Commissioner
Becky Rogers
Secretary/Chief Examiner
r
. '° Mason County Support Services Department
411 North S'h Street
Shelton,WA 98S84
360.427.9670
MEMORANDUM
To: Civil Service Commission
From: Becky Rogers, Secretary/Chief Examiner
Date: 2/3-7/2022
Subject: Civil Service Position Tracking
Listed below are the 2022 Civil Service positions, which are funded and vacant*:
Vacant Positions
2 FTE—Community Service Officer(Eff.12/21/2021)
1 FTE—Corrections Deputy(Eff.11/28/2021)
1 FTE—Corrections Deputy(Eff 10/2]/2021)
1 FTE—Support Specialist 2(aka Records Specialist)(Eff 10/1/2021)
1 FTE—Corrections Deputy(Eff 8/12/2021)
1 FTE—Deputy Sheriff(Eff 8/1/2021)
1 FTE—Corrections Deputy(Eff 5/31/2021.)
1 FTE—Support Specialist 2(aka Records specialist)(Eff.1/30/2019)
9 FTE Vacant Funded Positions
*Per MUNIS 2/9/2022
Support Services
Budget Commissioner Emergency Human Information Labor Risk
Manager Administration Management Resources Services Relations Management
Promotional Announcement - Patrol Corporal
Opens: February 18, 2022 Closes: March 4, 2022
The Mason County Civil Service Commission will establish a promotional eligibility list for
the position of Patrol Corporal in the Mason County Sheriff's Office.
Minimum Qualifications ➢ Prepares reports including statistical data
Two years of experience working as a Deputy collection and evaluation. Reviews
Sheriff, which includes completion of the reports, logs, and other records prepared
probationary period for Mason County. by assigned personnel to assure accuracy,
Candidates must not have any pending adequacy and content, compliance with
disciplinary action. applicable policies, rules and laws and
p
General Description roper disposition.
Corporals provide guidance and assistance to ➢ Handles citizen inquiries/complaints
entry-level deputies in the performance of their including interviews, making oral
duties. Under the general directions of the presentations and participation in
Sergeant, assists the Sergeant as directed; discussion at community events in the
assumes the duties of the Sergeant in their absence of the Sergeant.
absence; and may provide backup for a
supervisor in another unit. ➢ Counsels subordinates and makes
Works within an organizational unit and recommendations to the Sergeant on
performs related work in accordance with performance appraisal, training,
established policies and procedures. recognition and disciplinary actions.
Examples of Duties (duties include but are not ➢ Establishes and maintains effective
limited to the following) working relationships with department
personnel, other agencies and the general
➢ Supervises in the absence of the public. Serves as a communication link
Sergeant, observes, and instructs between the staff and management.
subordinates in the enforcement of laws
and ordinances, the prevention of crime, ➢ Maintains a standard of conduct, which
and the protection of life and property. promotes respect and confidence from all
department personnel.
➢ Disseminates information as directed.
➢ Testifies in court.
➢ Conducts shift briefing and equipment and
safety inspections. ➢ Performs other duties as assigned.
Exam Process
Submit letter of intention to test no Each candidate will be notified of
later than March 4, 2021 to Civil their score and their place on the
Service via email civilservice@ eligibility list within one week of the
masoncountywa.gov. You will receive promotional exam. Mason County is
an equal opportunity employer.
a confirmation. If you do not receive Candidates go through the Civil
a confirmation it is your responsibility Service testing process and will be
to follow up with Civil Service and promoted using the rule of five
show that you did send your intention concept.
to test within the timeframe allowed.
Written test will be held,
Wednesday, June 8, 2022 at 2
p.m. Location to be announced.
➢ Assessment Center Exam will be the
week of June 13, 2022. (Keep your
calendar open during this week) You
will be notified of the exact
date/time/location no later than
June 8, 2022.
The names of the top 8 (eight)
candidates, based on their written
exam score will advance to the work
performance rating and assessment
center exam to be considered for the
position of corporal.
NOTE: Mason County Civil Service
will utilize the services of an outside
agency to develop and administer the
promotional test.
Promotional Announcement - Patrol Sergeant
Opens: February 18, 2022 Closes: March 4, 2022
The Mason County Civil Service Commission will establish a promotional eligibility list for
the position of Patrol Sergeant in the Mason County Sheriff's Office.
Minimum Qualifications ➢ Reviews investigation requests,
Thirty six (36) continuous months of crime reports, writes and assigns
experience working as a full time paid appropriate staff to cases.
Deputy Sheriff with
the Mason County Sheriff's Office. This ➢ Adjusts and/or supplements staffing
time includes the probationary period. as needed.
Candidate must not have any pending
disciplinary action. ➢ Assumes primary operational control
of a program, special unit, team, or
General Description substation.
The Sergeant is the first line supervisor in
the Mason County Sheriffs' Office. The ➢ Responds to crime scenes, accident,
Sergeant under the general direction of and other serious or sensitive
the Chief, supervises a shift of sworn incidents and, assumes command or
officers, and civilians; assists the Chief assists the officer in charge.
with other duties as directed; assumes the Requests assistance from the
duties of the Chief in their absence; and department and other agencies.
may provide back-up for a supervisor in
another organizational unit. The Sergeant ➢ Directs the detection, collection,
can be assigned primary operational control and preservation of physical
control of a program, unit or team. evidence.
Examples of Duties (duties include but are ➢ Supervise the investigation of
not limited to the following) criminal complaints. Reviews and
➢ Supervises, observes, and instructs
inspects the investigative procedure
subordinates in the enforcement of followed by subordinates to
laws and ordinances, the prevention determine competency and
of crime, and the protection of life thoroughness of investigation.
and property. Instructs subordinates on proper
Conducts shift briefing and application of laws and interview
➢
equipment and safety inspections. techniques.
Disseminates information.
K:\Civil Service\Job Announcement&Adv\2022 Testing Announcements\Patrl Sergeant\2022 Patrol Sergeant-Internal Announcement-20220218.pdf.docx
Exam Process Each candidate will be notified of
➢ Submit letter of intention to test no their score and their place on the
later than March 4, 2022 to civil eligibility list within one week of
service via email at the promotional exam. Mason
civiIservice@masoncountywa.gov. County is an equal opportunity
You will receive a confirmation. If employer. Candidates go through
the Civil Service testing process and
you do not receive a confirmation it will be promoted using the rule of
is your responsibility to follow up five concept.
with Civil Service and show that you
did send your intention to test within
the timeframe allowed.
➢ Written test will be held,
Wednesday, June 8, 2022 at 2
p.m. Location to be announced.
➢ Assessment Center Exam will be the
week of June 13, 2022. (Keep
your calendar open during this
week) You will be notified of the
exact date/time/location no later
than June 8, 2022.
➢ The names of the top 8 (eight)
candidates, based on their written
exam score will advance to the work
performance rating and assessment
center exam to be considered for the
position of sergeant.
NOTE: Mason County Civil Service
will utilize the services of an outside
agency to develop and administer
the promotional test.
K:\Civil Service\Job Announcement&Adv\2022 Testing Announcements\Patrl Sergeant\2022 Patrol Sergeant-Internal Announcement-20220218.pdf.docx