HomeMy WebLinkAbout2022/01/24 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of January 24,2022
Monday,January 24,2022
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Negotiation
Commissioners Neatherlin, Shutty,and Trask met in closed session from 9:38 a.m.
to 9:30 a.m. Mark Neary,Deb Gould,Nichole Wilston,Frank Pinter were also in
attendance.
9:30 A.M. Sheriffs Office—Undersheriff Adams
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Undersheriff Adams thanked the Commissioners for their kind words regarding the
passing of Sheriff Whybark.
• Undersheriff Adams requested a full-time Community Service Officer(CSO)position
at the North Precinct in Belfair. This office is currently run by volunteers. Cmmr.
Shutty shared concerns about a potential trickledown effect on the financial and
management side and asked if this position could be in Hoodsport once a week.
Cmmr.Trask would like to see exact numbers for the budget. Chief Spurling shared
that a kiosk will be going up in the Hoodsport information center.
• Chief Spurling shared that Sergeant Reed will be retiring May 27,2022 and he would
like to backfill that position and have that individual trained by him. Approved to
move forward.
9:45 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mark introduced the new Human Resources Director,Debbie Gould.
• Diane Zoren shared that Mason County Coroner Wes Stockwell submitted his letter
of resignation as elected Coroner effective January 1,2022. Jaime Taylor has been
serving as acting Coroner. The Democratic party submitted three candidates to be
considered by the Commissioners:Jaime Taylor,Ross Gallagher,and John Piety.
Approved to move forward with appointing Jaime Taylor as Mason County Coroner.
• Diane discussed the Parks Comprehensive Plan Update. The County entered into a
services contract with Robert W.Droll,Landscape Architect to produce a 5-year
comprehensive plan which will make the County eligible for Washington State
Recreation and Conservation Office(RCO)grant funding. The information will also
be used to update the County Capital Facilities Plan. The Parks Advisory Board has
met several times to prioritize a list and a parks survey/interactive virtual workshop
was done. The survey had over 700 responses. A Public Hearing will need to be
held February 15,2022 to consider public comment. Dan Penrose,SCJ Alliance,
shared there was a high level of support for parks and interest in maintaining and
improving what the County already has. Approved to move forward.
• Diane shared potential projects that could be eligible for RCO funding. A letter of
intent is needed and she recommends continuing the contract with Robert"Bob"
Droll to go through the RCO process. The deadline for the Comprehensive Plan and
the letter of intent is March 1,2022. Applications are due May 3,2022. Cmmr.
Potential projects include synthetic turf multi-purpose field at Sandhill County Park
and a 30'x 60' community shelter at the Union Community Park. Neatherlin shared
that rocks must be picked from the fields in North Mason,there is no turf or lighting.
Cmmr.Neatherlin asked Mark to look at Real Estate Excise Tax(BEET)funds that
can be set aside for each district to establish and complete projects. Bud Olson
Page I 1
mentioned that Latimer's Landing has an issue with the floats which could be
eligible for an RCO boating grant later in the year. Approved to move forward.
• Diane reviewed the Mason Transit Authority applicants. There are four open Elected
Official positions and seven applicants. Approved to move forward with interviews.
• Jennifer Beierle and Kelly Frazier requested to purchase vehicle# 188,a 2001 Ford
F150,for the WSU Extension Office from Public Works;transfer vehicle# 102 from
ER&R to Current Expense;and to surplus wrecked vehicles#32 and 48.
Commissioner's would like to set the purchase price at average trade-in value.
Approved to move forward.
• Jennifer discussed the December 2021 financials 2020 compared to 2021. 2020 total
Current Expense Revenue collected$44,346,229(108%)versus$43,886,614(101%)
for 2021. 2021 total Treasurer Department Receipts$30,115,907(114%)versus
$26,892,054(102%)for 2020. 2021 Current Expense Expenditure$38,456,162
(89%)versus$40,178,159(93%)for 2020. The difference could be due to CARES
Act funds being included in Current Expense inflating expenditures for 2020. All
funds and departments stayed within their budgets. For the Six-Year Specific
Revenue Streams: Community Development$2,940,665;Detention and Correction
Services$118,148;Current Expense Property Taxes$11,239,794;Road Diversion
Property Tax$1,093,163;County Road Property Tax$9,132,356;Current Expense
Sales Tax$8,400,127;and Criminal Justice Taxes/Entitlements$1,869,425. REET 1
and 2 is$2,137,199. Total collected revenue is$8,400,127.41. The projected end of
year revenue was$8,317,393.12. Six-Year Financial Recap Total Current Expense
cash$21,698,968. Special and Other Fund Cash Balances$41,520,852. Motor Pool
89.82%of total budgeted Motor Pool,expended$1,369,690. 2021 Special and Other
Fund Revenue$61,430,641 (103%)versus$51,387,089(95%)for 2020. 2021
Special and Other Fund Expenditures$52,012,447(74%)versus$48,397,930(75%)
for 2020.
• Jennifer requested permission for Mark,County Administrator,to sign addendums
due to new guidelines for the enforcement of Title VI,Civil Rights Act of 1964 for
the agreements for American Rescue Plan Act(ARPA)funding. Approved to move
forward.
• Jennifer shared that the Treasury came out with their final rule regarding ARPA
funds on January 6,2022. This new guidance gave clarifications,a low-income
calculator tool,definition of beneficiaries versus subrecipients,and a revenue loss
flat rate of$10 million dollars. If the County plans to do capital projects with this,
written justification for capital expenditure projects over$1 million will be
necessary.
• Cmmr.Neatherlin asked,regarding the jail expansion,if Mark could check on the
power consumption with Johnson Controls. There were guarantees given for monies
for savings on energy usage.
• Mark shared a request from Public Utility District No. 1 (PUD 1)to reallocate
remaining ARPA funding for customer arrearages due to COVID to the Fiber
Deployment project along the Highway 101 corridor. On August 3,2021 the Board
awarded PUD1 $125,000 of ARPA funds. PUD1 expended$6,578 leaving a
remaining balance of$118,422. PUD 1,in partnership with Hood Canal
Communications,was awarded a grant from CERB for fiber deployment. Responses
to the call for bids on the project reflected substantial increases in material prices that
exceed the awarded amount through CERB. Cmmr.Neatherlin asked if this was the
proper process to go through to reallocate funds. Kristin Masteller,PUD I,shared
that PUD 1 was using the ARPA allocation to Hood Canal as their match for the
CERB project funding;however,the project came in about$400k higher than the
engineer's estimate due to the demand on materials. This would bridge the gap to
Page 12
allow the project to be completed. Cmmr. Shutty shared this would be a reallocation
of funds already awarded,not a new appropriation and he sees it as a top priority for
his community. Cmmr.Trask added that this process is what was done for the
Treasurer's Office. Approved to move forward.
• Mark discussed the various chat options for Zoom meetings: disabling the chat
option completely,only the host and co-host can send messages to everyone,
participants can only send public messages visible to everyone,and participants can
send public or private messages. Approved to move forward with no chat.
• Mark gave a reminder about the Leadership Breakfast meeting with the City of
Shelton and Port of Shelton on January 28,2022 at 9:00 a.m.at the Ridge
Motorsports Park.
10:15 A.M. Treasurer—Lisa Frazier
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Lisa discussed the Acknowledgment of Receipt for the 2021 Treasurer's Refund
Report. The Treasurer's Office is required to make refunds for property tax
corrections. The number of refunds is 251 for the total amount of$395,740.
Approved to move forward.
• Lisa shared the 2022 Uncollectible Personal Property Taxes—affidavit of Mason
County Treasurer. This list is longer than usual because in 2020 this was not done.
The total cancellation amount is$6,888.31. Approved to move forward.
10:25 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Alex Paysse discussed the Jones Cove Closure Response Plan. On June 29,2021 the
County received notice of a reclassification of a 7-acre expansion of an existing
"prohibited"area due to a failing station which triggered the requirement for a
closure response plan. Approved to move forward.
• Alex also discussed the Anna's Bay Closure Response Plan. On June 29.2021 the
County received a reclassification notice within an existing closed area. An
addendum will be added to the existing Closure Response Plan. Approved to move
forward.
• Alex shared the 2021 review for Code Enforcement. The summary included
Environmental Health and Community Development cases received,closed,and
opened.
• Alex discussed the Drinking Water Code updates. Staff found various gaps with
current policies and services and propose a reconfiguration of Chapter 6.68,Water
Adequacy Regulations relating to well construction,decommission,individual wells,
and two-party water systems. Approved to move forward.
• Dave requested to post and fill a Permit Technician position. Approved to move
forward.
• Dave shared that Lydia Buchheit will be retiring in a few months and he would like
to recruit and fill for the Community Health Division—Personal Health Manager
position to have her train the new individual. Dave is hoping for a month overlap for
job shadowing. Approved to move forward.
• Lydia shared the annual contract with Mason Matters for Community Health
Improvement. The funds would primarily focus on community health improvement
projects. There is no executive director;however,there is a Board. Approved to
move forward.
• Lydia discussed the Mason County Behavioral Health and Recovery Support
Transportation Program subcontracts with Gethsemane Ministries and the Patty
Wagon. The contracts are two-year contracts but the second year is not released
Page 13
until the Commission approves that the first year was successful. Approved to move
forward.
• Lydia shared the Mason County Law Enforcement Assisted Diversion(LEAD)
subcontract with Olympic Health and Recovery Services(OHRS)for$700k for the
next 18 months. The expansion is related to the Blake legislation. Approved to
move forward.
• Lydia shared that,for the last quarter of the LEAD contract,there were not enough
funds to pay OHRS and the December billing has been delayed. The funds needed is
$16,986.72 which is already in the budget. Approved to move forward.
• The Commissioners thanked Abe Gardner and shared their appreciation for all of his
work. They wished him luck in his new position.
• Cmmr.Neatherlin met with an organization with a full spectrum of training for
individuals with mental health disabilities. He asked for advice and resources
regarding housing needs,housing areas specific for those individuals,transportation,
etc.
10:55 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mike Collins shared a Private Line Occupancy Permit application for a new
underground power,water cable,and sewer transport line under W Lost Lake View
Drive. Approved to move forward.
• Loretta discussed two intergovernmental agreements for the Chair to authorize and
execute with Washington State Department of Transportation for response assistance
in emergency events with or without a deemed proclamation with a reimbursement
clause. The agreements are specific to emergency response assistance;one for
declared emergency or proclamation and the other is for pre-declared/pre-
proclamation emergency. Approved to move forward.
• Loretta requested to brief the temporary road closure on Landon Road on January 31
and place it on the February 1 action agenda. This road closure is due to moving a
home from one side of the road to the other.
11:05 A.M. WSU Extension—Dan Teuteberg
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Dan discussed the Appendix A form of the Memorandum of Agreement with the
Washington State University Extension. Approved to move forward.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Rdy Ne rlin Sharon Trask Kevin Shutty
Commissioner Commissioner Chair
Page 14