HomeMy WebLinkAbout2021/12/21 - Regular noBoard of Mason County Commissioners
Proceedings
Commission Chambers
.
411 N 5th St, Shelton, WA 98584
December 21, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance — Mark Neary led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor license for
Summertide Resort and Dayton Store; Change of location for NB Arlington, LLC;
Liquor application for Angel's Share at the Canal; Liquor and Marijuana licenses due
to expire; and a discontinued liquor license for Zech Interiors and Design.
4.1.2 Mason County Fire District No. 11 sent in 2022 Levy Certification documents.
4.1.3 Mary Miller sent in her resignation letter from the Parks and Trails Advisory Board.
4.1.4 Squaxin Island Tribe sent in a letter regarding the status of the County's compliance
with the 2019 Memorandum of Agreement.
4.1.5 International Union of Operating Engineers Local 302 sent in their letter of continued
support for the Highway 3 Belfair Bypass Project.
4.1.6 The Economic Development Council of Mason County sent in a letter of support for
the Belfair Sewer Extension.
4.2 Richard Dickinson read the Free Christmas Tree Recycling News Release.
4.3 Cmmr. Shutty read the Housing and Behavioral Health Advisory Board Updates News
Release.
4.4 Richard Dickinson read the Belfair Sewer Public Hearing News Release.
5. Open Forum for Citizen Input
Ken Van Buskirk discussed the resignation letter from the Parks and Trails Advisory Board
sent in by Mary Miller. The letter was on the Parks and Trails Advisory Board agenda, but
was not discussed. There was also direction given to a consultant during the meeting to put
a non-County project on the County Comprehensive Plan update. It appears that there may
be a conflict of interest. Ken encourages the Board to investigate this as well as the
recommendations given in the resignation letter.
David Overton shared his encouragement to look at public housing options for the Belfair
Urban Growth Area (UGA). Washington State recently announced windfall funding for public
housing and David is aware the County is looking to increase connections to the facility and
increase homelessness options. The UGA would be a good location for sites to accommodate
public housing funded through the State.
Michael MacSems read a news release announcing that applicants are being accepted for the
2022 Heritage Grant cycle. Reimbursement grants up to $2,000 may be awarded.
Marilyn Corrigan announced that the Mason County Democrats is looking for a replacement
Coroner. There was a delay in getting notification to the Shelton Mason County Journal. A
letter of intent is needed from interested candidates by the end of December 2021.
6. Adoption of Agenda
Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Shutty/Trask moved and seconded to adopt the October 18, 2021; November
8, 2021; November 15, 2021; November 22, 2021; November 29, 2021; December, 6,
2021; and December 13, 2021 Briefing Minutes; November 9, 2021; November 23,
2021; and December 7, 2021 Regular Minutes; and November 29, 2021 and
December 6, 2021 Special Minutes as presented. Motion carried unanimously. N-
aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8084501-8085056 $ 3,276,860.22
Direct Deposit Fund Warrant # 82931-83320 $ 1,625,015.69
Salary Clearing Fund Warrant # 7006319-7006353 $ 1,580,712.66
Treasurer Electronic Remittances $ 2,337,210.73
8.2 Approval of Interagency Agreement # IAA22105 between the Washington State Administrative
Office of the Courts and Mason County Juvenile Court Services for BECCA Bill programs and
services utilized to support the processing of Truancy, At-Risk Youth, and Children in Need of
Services.
8.3 Approval of Interagency Agreement # IAA22481 between the Washington State Administrative
Office of the Courts and Mason County Superior Court for interpreter and language access
services reimbursement for costs incurred between July 1, 2021 through June 30, 2022 up to a
maximum of$7,862.
8.4 Approval of the 2021-2026 County Program Agreement—Court Commissioner with the
Washington State Department of Social and Health Services Division of Child Support for
reimbursement of costs related to child support.
8.5 Approval to appoint Jaime Taylor as acting Coroner effective January 1, 2022 until a
replacement Coroner has been appointed.
8.6 Approval of the Interlocal Agreement between Mason County and Mason County Fire Chiefs'
Association for fire investigation services.
8.7 Approval to amend the Interlocal Agreement between Kitsap County and Mason County in the
amount of$87,000 for pathology services.
8.8 Approval of the conversion of two Corrections Deputy positions to two Community Service
Officer positions to run the Jail control room.
8.9 Approval to authorize Mark Neary, County Administrator, to enter into agreements using
American Rescue Plan Act funding for the following: Lakeland Pump Station for $42,000 and
Washington State Association of Counties 2022 Dues for $4,000.
8.10 Approval for the Department of Community Development to accept the 2021-2023 Shoreline
Master Program Competitive Grant from the Washington State Department of Ecology for the
amount of$50,000.
8.11 Approval to authorize Public Works to purchase two Automated Flaggers through the
Washington State contract from Coral Sales Company for$29,998 plus sales tax.
8.12 Approval to authorize the County Engineer to execute the Supplemental Agreement # 1 with
Gibbs&Olson extending the completion date to December 31, 2022 to design the
water/wastewater system that will connect to the City of Shelton mains in the vicinity of Public
Works Drive and State Route 102.
8.13 Approval to authorize the County Engineer to execute the Agreement with Washington State
Department of Transportation to provide bridge inspections on Mason County bridges and any
future amendments extending the agreement.
8.14 Approval of Interagency Agreement # IAA22480 between the Washington State Administrative
Office of the Courts and Mason County District Court for interpreter and language access
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services reimbursement for costs incurred between July 1, 2021 through June 30, 2022 up to a
maximum of$13,863.
8.15 Approval of the Contract extension for the Belfair Urban Growth Area Planned Action
Environmental Impact Statement to extend the date to March 31, 2022.
8.16 Approval of the Treasury Rent Assistance Program(T-RAP) 1.0 and Eviction Rent Assistance
Program(E-RAP)2.0 contract amendments to close out T-RAP 1.0 and amend the E-RAP 2.0 for
the balance from the contract closure.
8.17 Approval of the Resolution permitting the North Mason School District to recertify the levy
amount from$6,523,882.50 to$5,831,125 directly to the Mason County Assessor. (Exhibit A,
Resolution No. 2021-091)
8.18 Approval for Peter Jones to sign the contract with Nexis Nexis for Indigent Defense to mirror
services provided to the Prosecutor's Office also satisfying requirements under the current Union
contract.
8.19 Approval to schedule a Special Meeting for Monday, January 10, 2022 and set a Public Hearing
at 6:00 p.m. to take testimony on the proposed extension of the Belfair sewer.
8.20 Approval to authorize the County Administrator to negotiate the lease at the new location with a
budget of$30,000 for improvements needed to occupy the facility.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.20
with item 8.15 and 8.19 removed for separate vote. Motion carried unanimously. N-
aye; S-aye; T-aye.
Item 8.15
Ken Van Buskirk asked about the cost for the contract extension and where the original $266k
came from. Kell Rowen answered that the cost came from the County's General Budget. There
have been two budget amendments for about $8-9k for cultural resources work and one
amendment for about $50-60k to do the Supplemental Draft Environmental Impact Survey (EIS).
The current extension is at no additional cost. This request is to extend the contract with BERK
Consulting from the end of this month to March 21, 2022. Ken also requested that the final EIS
and Supplemental EIS be written up completely before the Commission makes their decision, for
the Commission to watch the last Planning Advisory Commission meeting, and consider their
recommendation.
Cmmr. Trask/Shutty moved and seconded to approve item 8.15 approval of the
contract extension for the Belfair Urban Growth Area Planned Action Environmental
Impact Statement to extend the date to March 31, 2022. Motion carried
unanimously. N-aye; S-aye; T-aye.
Item 8.19
Greg Sypnicki shared that at the December 13, 2021 Briefing, a public workshop was promised
and has now been changed to a Public Hearing. This change is less user friendly and, due to the
lacking flexibility, will be more difficult for members of the public. The purpose of this meeting is
to make the process of extending the Belfair sewer open and transparent. If the meeting is
structured in a way that the public only has a certain window to ask questions, the meeting will
not be as meaningful to those who have concerns. Greg asks that individuals be able to ask
questions and share concerns and that the meeting be changed back to a public workshop. He
also recommends that the public workshop be hosted by someone who the Commissioners deem
neutral or impartial. Greg asked, if the meeting remains a Public Hearing, if it will be structured
and flexible, if the concerned individuals will know when they can ask questions, and if it will be a
meeting like today.
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Ken Van Buskirk shared that he is unclear of what the proposed extension is and feels it is the
new Phase 2 up onto the plateau. In discussions he has had as recent as last week, the
proposed extension that went down the Old Belfair Highway is still a possibility even though he
thought that had "died" in 2015. Ken believes the sewer needs to stay out of the valley and go
up the hill. Holding a Public Hearing is what he recommends.
David Overton shared that he feels the transition of the meeting into a Public Hearing makes
sense. The Commission and staff have a great mandate and understanding that they work for
the taxpayers, citizens, and voters of Mason County. If the Commission can't be impartial to the
facts and don't have full faith in their staff to be impartial in telling the truth to the County and its
citizens and business owners, there is a much bigger issue. If the Commission has maximum
control over the issue it will save the staff time from having to repeatedly brief the facts over and
over again.
Cmmr. Neatherlin shared the structure of a Public Hearing: the staff will do a presentation, an
opportunity is given to ask staff questions about the presentation for clarification, the public is
able to share their opinion, and then the Commission will then discuss and maybe vote. There is
not a question and answer section in a Public Hearing.
Cmmr. Shutty/Trask moved and seconded to approve item 8.19 approval to schedule
a Special Meeting for Monday, January 10, 2022 and set a Public Hearing at 6:00 p.m.
to take testimony on the proposed extension of the Belfair sewer. Motion carried
unanimously. N-nay; S-aye; T-aye.
Cmmr. Shutty shared that he appreciated the comments. A Public Hearing give the ability to
have a dialogue for comments and questions. He wants to ensure the County hears from people
and envisions that the Public Hearing process is consistent across all hearings regardless of the
issue. That should give people confidence that the process is treated respectfully and that there
isn't special treatment of one issue over the other. There will be a presentation from staff,
opportunity to ask questions of the staff, and present comments both in writing beforehand and
verbally at the hearing. Cmmr. Shutty has a high level of confidence in staff to be able to run a
process well above-board, at the highest integrity, fact-based, and neutral from their perspective.
Cmmr. Trask shared that the Public Hearing will be open, transparent, and on the record. She
would like everyone's questions answered.
Cmmr. Neatherlin shared that he feels a Public Hearing is not a good way of having back and
forth dialogue, but rather a situation where the public talks and then the Commission talks.
There is no opportunity to interact with the Commission regarding Commission conversations.
9. Other Business (Department Heads and Elected Officials)
Ken Van Buskirk, an Elected Official with the Cemetery district, discussed how extending the
Mason Transit Authority applications to all Elected Officials is a great idea and that he looks
forward to seeing more public entities represented on the Mason Transit Authority board.
Mark Neary shared that the intent of the Public Hearing is to answer and educate the public
on any questions that they have and to email him at mneary@masoncountywa.gov with any
specific questions they want answered at the hearing to ensure they are answered.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
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10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to
the 2021 budget. Staff: Jennifer Beierle
Jennifer Beierle shared that this is the third and final hearing to consider approval of
budget supplemental appropriations and amendments to the 2021 budget. The total
adjustments to authorized expenditure appropriations in the General Fund are $1,841,380
and total adjustments to authorized expenditure appropriations in funds other than the
General fund are $2,402,000.
- Revenue increase for WSU $11,197 for new grant revenue for the 2021 budget State
Parks and Washington State Department of Agriculture.
- Revenue and expenditure increase for WSU $18,600 for Department of Agriculture grant
extension and new Interlocal Agreement.
- Revenue and expenditure increase for Auditor $30,000 for Election grant from Center for
Technology and Life.
- Revenue and expenditure increase for District Court $10,435 for dispute resolution civil
($6k) and Administrative Office of the Courts (AOC) revenue for computer replacement
and interpreter costs.
- Revenue and expenditure increase for Community Development $15,000 for increased
plan review fees and services.
- Revenue and expenditure increase for Sheriff$11,018 for off duty patrol contracts.
- Revenue and expenditure increase for Treasurer and Sheriff$255,892 for one-time LE &
CJ revenue receipted into the Treasurer's department and expended out of the Sheriff's
department.
- Revenue and expenditure increase for Superior Court $8,678 for AOC funding for bailiff
and IT equipment.
- Revenue and expenditure increase for Non-Departmental $600,080 for Community
Development Blog Grant (CDBG) Public Service grant ($100,080) and CDBG CV1 and CV2
grant ($500k).
- Revenue and expenditure increase for Community Support Services $1,524,000 for new
Eviction Rent Assistance Program (E-RAP) and ESG-CV grants with pass through
expenditures.
- Revenue and expenditure increase for Community Services Health $295,000 for LHJ
COVID OFM grant with pass through expenditures.
- Revenue and expenditure increase for Landfill $400,000 for increased revenue and
hauling costs.
- Expenditure increase for Auditor, Board of Equalization, Clerk, WSU, Coroner,
Community Development, District Court, Emergency Management, and Facilities $69,000
for IT computer replacement for computers 2014 and older.
- Expenditure increase for Auditor $3,776 for reclass of Financial Analyst to Senior
Financial Analyst.
- Expenditure increase for Support Services $ 85,120 for reclass of Central Services
Administrator and Budget Manager positions, succession and change from Director to
County Administrator.
- Expenditure increase for District Court $64,010 for increased jury trials, IT equipment for
Building 10, and reclass of Court Administrator position.
- Expenditure increase for Community Development $60,000 for fire investigation contract
increase.
- Expenditure increase for Parks &Trails $100,900 for professional service contract ($50k)
and increase in operating costs including extra help, overtime, fuel, cell phones, sanicans,
and water service.
- Expenditure increase for Coroner $12,000 for motor pool fuel and motor pool
maintenance.
5 December 21 , 2021 Commission Minutes
- Expenditure increase for Sheriff$195,000 for motor pool capital upfit fees ($165k) that
may become due in 2021 or 2022 and gloves for the jail due to COVID ($30k).
- Expenditure increase for Non-Departmental $301,871 for insurance, accrued leave
payout, and Housing Authority Memorandum of Understanding for assistance.
- Expenditure increase for Sheriff's Boating Program $5,000 for boating repairs.
- Expenditure increase for Landfill $100,000 for capital machinery.
- Expenditure increase for Information Technology $78,000 for off-site storage ($64k) and
COA re-write ($14k) in 2021.
Total General Fund increase in revenue $960,900 and increase in expenditure $1,841,380.
Total Other Funds increase in revenue $2,219,000 and increase in expenditure
$2,402,000. Grand total in all funds increase in revenue $3,179,900 and increase in
expenditure $4,243,380.
Cmmr. Shutty/Trask moved and seconded to approve the total adjustments to
authorized expenditure appropriations in the General Fund for $1,841,380 and
total adjustments to authorized expenditure appropriations in funds other than
the General Fund for $2,402,000. Motion carried unanimously. N-aye; S-aye;
T-aye.
11. Board's Calendar and Reports —The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:11 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie SmitV, Cler of the Board Ran Neath , Chair
Kevin Shutty, Co missioner
Sharon Trask, Commissioner
6 1 December 21 , 2021 Commission Minutes
txWo4 A
RESOLUTION NO. Oa I
A RESOLUTION PERMITTING NORTH MASON SCHOOL DISTRICT TO RECERTIFY THEIR PROPERTY TAX
LEVY FOR COLLECTION IN 2022 AT A LOWER AMOUNT DIRECTLY TO THE COUNTY ASSESSOR
WHEREAS, the Board of Mason County Commissioners did meet by law (RCW 84.52.070) in 2021 and
certified to the Mason County Assessor the amount of taxes levied upon the property in the county for
county purposes, and the respective amounts of taxes levied by the Board for each city, town and taxing
district, within or coextensive with the County, for city, town or district purposes; and,
WHEREAS, Department of Revenue allows recertifications of levy amounts by junior taxing districts when
the requested levy amount is less than what was originally certified under RCW 84.52.070, and the
recertification is before the county has certified the tax roll to the county treasurer per RCW 84.52.080,
and the local government, in its discretion, allows taxing districts to recertify levy amounts after the
applicable deadline in RCW 84.52.070; and
WHEREAS, North Mason School District sent in an original levy request for the 2022 collection year in the
amount of$6,523,882.50; and
WHEREAS, North Mason School District sent in a revised levy request for the 2022 collection year in the
amount of$5,831,125; and
WHEREAS, the levy recertification request by North Mason School District is less than the amount
originally certified to the county assessor, and the county will not certify the tax roll to the county
treasurer until January of 2022; and
WHEREAS, the Board of Mason County Commissioners will allow North Mason School District to recertify
their levy request at the lower amount requested for the 2022 collection year directly to the Mason
County Assessor.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that North Mason
School District is permitted to recertify their levy request at the lower amount requested for the 2022
collection year directly to the Mason County Assessor.
Dated this 1\"day of OecennbeY, 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
�o�ZQX1NX�P 1.1i`(\ Randy/Neathe'rITK, Chair
McKenzie Smit , Clerk of the Board
APPROVED AS TO FORM: Kevin Shutty, Lmmissioner
Tim Whi ea�-Ctri�f DPA 'Sharon Tr�as , Commissioner