HomeMy WebLinkAbout2021/11/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 8,2021
Monday,November 8,2021
9:00 A.M. County Administrator—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Diane Zoren shared the Resolution for Mason County Parks Department 2022 Field
Rental Rates which has a 5%increase pursuant to the fees and charges policy for
Parks. Approved to move forward.
• Diane discussed the 2022 Lodging Tax award proposals. The recommendation is to
award North Mason Chamber of Commerce,Mason County Historical Society,and
Shelton-Mason County Chamber for the 2022 Visitor Information Services and NW
Event Organizers(NEO)for the 2022 Tourism Services/Festival Support. For the
Development Services of the Welcome Center,it is recommended to brief this again
once review is received back from the County Auditor's Office, State Auditor's
Office,and MRSC. Approved to move forward.
• Jennifer Beierle shared the following requests for American Rescue Plan Act
(ARPA)funds for in-car and body camera related items:one Evidence Technician
full-time position approved on the June 8,2021 agenda for up to$320k;up to$30k
for vehicle installation costs approved on the June 8,2021 agenda;and correction of
the approved amount for Mason County Sheriff s Office vehicle and body cameras
on the August 3,2021 agenda from$700k to$702,365. Approved to move forward
with the vehicle installation costs and correction of the amount for the vehicle and
body cameras.
• Mark shared the amendment to the Subrecipient Agreement with Community Action
Council of Lewis,Mason,and Thurston Counties for the CARES Act Community
Development Block Grant(CDBG)to extend and enhance the Coronavirus Funds to
award$481,296 and benefit approximately 68 households. Approved to move
forward.
• Mark discussed amending Resolution#2021-035 to change the title of Human
Resources Administrator to Human Resources Director and move that position to
Range 36 on the Non-Represented Salary Scale. Approved to move forward.
• Cmmr. Shutty shared that the federal infrastructure bill passed and that it provides a
great opportunity to prioritize the County infrastructure projects list.
9:30 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Alex Paysse shared a contract amendment with the Hood Canal Coordinating
Council(HCCC)to increase the project budget from$174,500 to$191,862 to go
towards program coordination,PIC fieldwork,and purchase of sampling equipment
for staff. Approved to move forward.
• Kell Rowen asked to post and assign a Lead Worker position in the Building
Department per the Union contract. Approved to move forward.
• Kell asked to schedule an interview with Terri Acieri for the Planning Advisory
Commission.
• Dave gave updates on meetings with both the eastside and westside health
administrators and directors. The Washington Rural Health Network is planning
around workforce development and funding rural and remote Emergency Medical
Technician(EMT)services. The Fifth Circuit of Appeals court put an injunction on
the federal mandate. Washington has a state plan through the Washington Industrial
Safety and Health Act(WISHA)that is delegated from the Occupational Safety and
Health Administration(OSHA)meaning the Governor has 30 days to put a state plan
together.
9:45 A.M. District Court—Judge Steele
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Patsy Robinson shared some of the new tasks she has taken on such as monitoring
the language assistance and reimbursement plan,maintaining Zoom meetings,
handling a new case management system project,etc. Approved to move forward
with the effective date of November 16,2021.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Loretta shared a request to authorize Public Works to execute a Supplemental
Agreement with Drayton Archeological Research to extend the completion date to
December 31,2023 for on-call cultural resources services. Approved to move
forward.
• Loretta shared that the transportation bill passed and transportation priorities will be
looked at and contingency planning is being done around COVID.
• Mike followed up on Sandhill illumination,a request was sent to the Department of
Transportation to put street lights up at the intersection. Point Wilson drainage is
being worked on and will be completed soon. Little Mission line of sight on the
North Shore survey will be staking of the right of way soon. South Island Drive,
Harstine Island,for the south intersection the County does not have right of way
there so the property owner will be contacted. North Shore barriers have been
removed and the shoulder returned to the prior width and a permanent sign will be
put up saying"No Shoulder".
10:15 A.M. Public Works 2022 Budget Workshop—Loretta Swanson
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Fund 105 County Roads total revenue budget in maintenance level$32,360,802.
Policy Level Request(PLR)ask is$264,000 but is above the annual that was
submitted. The Highland Road culvert replacement project was planned and
budgeted for 2022,but was completed this year,is already accounted for. This is for
the recent Highway Safety Improvement Plan(HSIP)which is a total of$274,000.
A$10,000 item was identified in the annual construction program for the Skokomish
Valley Road which was not accounted for. Removed to be compliant.
• Fund 106 Paths&Trails total budgeted revenue$297,889.
• Fund 192 Skokomish Flood Zone total budgeted revenue$10,114,412. $5 million
for Floodplains by Design grant reimbursement and$5 million for short term outside
loan. Per the agreement executed with the Army Corps of Engineers,Skokomish
Tribe,and Department of Natural Resources this is the local share of the
approximate$21 million construction project. PLR ask$114,412. Maintenance.
• Fund 402 Mason County Landfill total budgeted revenue$6,859,451.
• Fund 403 North Bay Sewer Utility total budgeted revenue$3,809,073.
• Fund 411 Rustlewood Sewer and Water total budgeted revenue$506,221. PLR ask
is either a$199,800 transfer in from ARPA or$110,000 for electrical and control
upgrades. The ending fund balance was artificially increased to balance with the
expense. Maintenance the$110k if able to use ARPA funding.
• Fund 412 Beards Cove Water total budgeted revenue$820,499. PLR ask$110,888
for an ARPA request for AC waterline replacement. Approved to move forward.
• Fund 413 Belfair Water total budgeted revenue$10,940,174. PLR ask$551,300 for
about fifty new Energy Recovery Units(ERUs). Maintenance.
• Fund 428 Landfill Reserve total budgeted revenue$444,700.
• Fund 429 Beards Cove Reserve total budgeted revenue$219,243.
• Fund 480 Storm Drain System total budgeted revenue$179,242.
• Fund 501 Equipment Rental and Revolving total budgeted revenue$5,703,907.
• Fund 105 County Road total budgeted expenditures$32,360,802. The$264,000 in
the ending fund balance will be adjusted out.
- B1ueBeam Software moved from the capital software line$500. Maintenance.
- Capital Machinery and Equipment Scanner/Plotter$15,000. Maintenance.
- Intergovernmental to City of Shelton for connection fees$70,000;professional
services for construction management$30,000;and construction$550,000 for a
total of$650,000. Maintenance.
- ER&R Vehicles$2,035,567. Maintenance.
• Fund 106 Paths&Trails total budgeted expenditures$297,889.
• Fund 192 Skokomish Flood Zone total budgeted expenditures$10,114,412.
- Intergovernmental transfer to the Army Corps of Engineers$5,000,000 and
$5,000,000 loan repayment for a total of$10,000,000. Maintenance.
• Fund 402 Mason County Landfill total budgeted expenditures$6,859,451.
- Change from Solid Waste Attendant extra help to 1 FTE$16,380 or an increase
in overtime. Maintenance Solid Waste Attendant to 1 FTE,no increase in
overtime.
- Catchup on deferred minor capital improvements$3,501. Maintenance.
- Capital machinery and equipment$290,000 for roll-off and$300,000 for
household hazardous waste unit for a total of$590,000. Maintenance.
• Fund 403 North Bay Sewer Utility total budgeted expenditures$3,809,073.
- Re-roof filter building$25,000. Maintenance.
• Fund 411 Rustlewood Sewer&Water total budgeted expenditures$506,221.
- Contracted work for pump room electrical which is an ARPA funded project
$161,296. Maintenance.
• Fund 412 Beards Cover Water total budgeted expenditures$820,499.
- Increased the fund balance to balance the budgeted revenue by$110,893 and
will change depending on maintenance items.
• Fund 413 Belfair Water total budgeted expenditure$10,940,174.
- Increased the fund balance to balance the budgeted revenue by$2,180,660.
- Engineering construction management($1,500,000). Public Works had
$2,000,000 from last year and are asking for$500,000. Maintenance.
- Construct the sewer extension$4,231,961. Maintenance.
- Revenue coming in will be changed to$4,231,961 plus$551,300 totaling
$4,783,261.
• Fund 428 Landfill Reserve total budgeted expenditure$444,700.
• Fund 429 Beards Cove Reserve total budgeted expenditure$219,243.
• Fund 480 Storm Drain System total budgeted expenditure$179,242.
• Fund 501 Equipment Rental&Revolving total budgeted expenditure$5,703,907.
- Capital machinery&equipment$980,000(was$892,500). This includes a
$625,000 carryover for two dump trucks budgeted in 2020.
10:45 A.M. Review of the 2022 Budget-Jennifer Beierle
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• The beginning fund balance for the General Fund is$21,500,000;total revenue
$40,403,106;salaries and benefits$29,799,190;operating$13,259,917;and ending
fund balance$18,843,999. This budget includes everything approved except for the
District Court reclass. Expenses are$2,656,001 over revenue. The 2021 budget was
adopted out of balance expense over revenue by$1,219,112. The levy shift for the
2021 budget was$1,080,000 and the road diversion was$1,080,000 for a total of
$2,160,000 to help fund traffic policing. Commission is comfortable with this
continuing. In 2020$44,206,843 in actual cash revenue was received and
$40,178,159 was expended. Close to$3.6 million in CARES Act funding that was
billed out for public safety as a one-time revenue was already budgeted for expense.
• Special Funds revenue$100,329,713;salaries and benefits$13,355,676;operating
$86,974,037;and total expenditures$100,329,713. The totals for both General Fund
and Special Funds are revenue$162,232,819;salaries and benefits$43,154,866;
operating$119,077,953;and expenditures$162,232,819.
• $1,133,851 has been added to the Maintenance Level and$1,241,638 has been added
to the approved PLRS both of which are included in the total General Fund
expenditures of$43,059,107. For the Clerk's Office,$14,231 has been approved to
increase their.judicial support specialist from a.5 FTE to 1 FTE the actual amount is
closer to$30,000. Approved to move forward.
• The 2021 adopted budget has a total of 260.29 FTEs, 1 temporary FTE and 4
permanent FTEs were added during the year. 1 temporary FTE and 2.5 permanent
FTEs were added during the budget process. 7.5 total added FTEs. 2 FTEs were
added for succession planning that were not included in the total account.The total
FTEs for all funds is 394.02.
• Cmmr.Neatherlin asked to discuss with the Coroner cleanup options that may be
available to families in the event of suicide and to look into the contracts and funding
being discussed between Judge Steele and Peter Jones.
Tuesday,November 9,2021
10:00 A.M. Mason County Finance Committee Report—Lisa Frazier
• As of September 30,2021,the cash on hand was$19,846,995.13. The General Fund
Reserve and Contingency Policy information was updated between 15%and 25%
earlier in the year and there is still an overage of$8.8 million. This does not include
the$6 million received in ARPA funds. Cash and Investments as of the end of
September,total$220,273,360.30. If all investments were sold there would be a
$25k gain. Benchmark 90-day T-Bill rates are at 0.04%,State Pool Rate is 0.08%,
and the Market Rate Yield Agency/Treasury is 0.87%. Budgeted interest in
collections was$500k for 2021,however the County will be lucky to make$100k in
investment interest.
• As of May 27,2021,the remaining non-voted debt was$107,238,013 and voted debt
was$95,923,650. Voted is sent out to taxpayers and is voted to accept and include
in property tax levies and non-voted is decided by the Commission. County
outstanding debt as of September 30,2021 was$28,215,552.81.
• Loretta gave an update on the Skokomish River restoration. The County entered into
an intergovernmental agreement with the Army Corps of Engineers,the Skokomish
Tribe,and the Department of Natural Resources. The purpose is to undergo
significant environmental restoration along the lower river watershed and consists of
five projects:removal of old agricultural levies,constructing new wetland
embankment berms,constructing engineered log jams,performing side channel
reconnection work,and habitat restoration with the benefit of flood improvement.
Overall project cost is around$21 million and the local share is$8 million. Part of
that amount is the acquisition of real estate necessary to construct the project.
Appraisals are mostly completed and acquisitions are underway. Property rights
acquisition needs to be done by April 2022 so that the Army Corp of Engineers can
advertise in the first half of 2022. A temporary$5 million loan will be needed at the
time of awarding the contract to transfer to the Army Corps of Engineers between
April and June. An invoice will then be sent to the Mason Conservation District who
will process the payment from Floodplains by Design to repay the loan. The$3
million to acquire easements and properties will come out of the Road Fund and
reimbursed by the Conservation.
• Loretta gave an update on the Belfair Wastewater System. The overall project cost is
reducing due to scope and the consultant has been delivering product on time and
underbudget. The Engineer's probable cost estimate is$4.5 million,a$500k and$2
million Commerce grant to perform the design was received. The loan should be
closer to$3 million. Construction is estimated to be about a year.
• Lisa shared there was a technical connectivity issue with Columbia Bank causing a
bond payment delay. This has been taken care of with no additional costs related to
the error.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
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Rap ly Nea lin Sharon Trask K vin Shutty
Chair Commissioner Commissioner