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Home My WebLink About2021/11/15 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 15,2021 Date 9:00 A.M. Interview Terri Arcieri for Planning Commission Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • The Commissioners interviewed Terri Arcieri for the Planning Advisory Commission. Approved to move forward and appoint Terri Arcieri to the Planning Advisory Commission. 9:10 A.M. Support Services—Mark Neary Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Diane Zoren discussed renewing the Park Host contract for Sandhill Park for one year with Clayton Casto. Approved to move forward. • Jennifer Beierle discussed the October 2021 financials. Current expense revenue collected through the end of October$38,003,269. Revenue is at 96%. Treasurer's department year to date$26,280,510. Major increases are from Sales and Use Tax and City-County Assistance from REET. General Fund expenditures$32,421,692 and 79%of budgeted expenditures. The full insurance bill was paid for in Non- Departmental in the amount of about$900k. Six-Year Specific Revenue Streams continue to go up. Total collected revenue from sales tax is$6,927,432.94. The projected end of year will be about$8.3 million. Cash balance in the General Fund is$21,959,947 and in the Special Fund$45,058,022. American Rescue Plan Act contributed$5,577,461. Motor Pool Budget to Actual$1,151,248. Special and Other Funds revenue$51,060,954 which is 89%. Special and Other Funds expenditures$38,109,114 which is 56%. • Jennifer shared updates to the Financial Policy. Included will be a blurb about electronic funds transfers(EFTs),clarification on internal rates and fees,and aligning the County's financial reserve and contingency policy. • Jennifer discussed setting a Public Hearing for requests for Supplemental Appropriations and Amendments to the 2021 budget and a request to transfer$30k between the salaries and operating budget for Public Defense. Total increase to the 2021 authorized expenditure appropriations$3,634,622 and total impact to ending fund balances decrease of$1,063,480. Approved to move forward. • Mark discussed amending the Non-Represented Salary Scale Resolution to show a 1.75%effective January 1,2022 and changing from a 5-step scale to a 10-step scale. Steps 1 to 8 will have a 2.5%increase and steps 8 to 10 will have a 1.25%increase. The grand total budget impact is an increase of$168,793. Approved to move forward. • Nichole Wilston discussed amending the Resolution for the County's 2022 health insurance contributions. Contribution will be at$1,414 per month,per employee. For employee only$979.40 and for an employee with dependents$1,746.86. The contribution for 2021 was$1,362 per month,per employee. Approved to move forward. 9:45 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Casey Bingham shared Amendment 24 to the Consolidated Contract#CLH18253 which will add$150k for COVID-related expenditures,add$1.522k for the Foundational Public Health biennium,and redistribute unspent funds for the Office of Drinking Water Group A program. Approved to move forward. • Lydia already briefed the CHOICE Regional Health Network Youth Marijuana Prevention and Education Program extending the contract from July 1,2021 to June 30,2022. Previously approved to move forward. 10:00 A.M. BREAK 10:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson shared potential American Rescue Plan Act(ARPA)projects for County water/wastewater facilities. Projects include: Rustlewood water well and reservoir electrical and control system upgrade/6"pressure reducing valve replacement$200k;Beards Cove asbestos cement(AC)mainline replacement $100k;Belfair Power Station No. 1 installation of automated sprinkler system, bollards,and submersible pump and necessary electrical components$150k;and Belfair Power Station No.3 replacement of faulty double-mechanical seals, impellers and repacking of bearings,vibration test,and replacement of inlet and exhaust fans and controls$180k. The total is$630k.Two pumps for North Bay were previously approved for ARPA funding. • Loretta shared a Request for Proposals(RFP)for On-Call Sewer Lift Station Pumping,Water Jetting,and Video Inspection of Sewer Lines Services. This is to prepare for equipment failure,weather conditions,and critical response times. Approved to move forward. • Loretta discussed the FEMA Hazard Mitigation Assistance Pre-Application grant for the Skokomish Velley Road and Utility Relocation Project. Approved to move forward. 10:25 A.M. Sheriffs Office—Sheryl Hilt Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Sheryl shared a request for Sole-Source purchase of IA Pro software for internal investigations,citizen complaints,commendations,uses of force,dog tracks,etc. Three quotes are not available because there is no other software with all of these capabilities. IT Steering Committee recommends. Approved to move forward. 10:30 A.M. Economic Development Council—Jennifer Baria Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer shared four requests were received to be added to the Comprehensive Economic Development Strategy(CEDS)list. Port of Allyn main well replacement project$450k,Public Utility District No. 1 Jorstad Substation$6 million;Belfair Water District No. 1 backup emergency generators$197k,and Belfair Water District No. 1 new well for Belfair UGA Commercial Core$550k. The Economic Development Council(EDC)approved the CEDS list unanimously. City of Shelton additions include:7'h Street reconstruction,North diversion lift station,water reclamation plant(WRP)filter replacements,and WRP headworks capacity upgrades. 10:40 A.M. 2022 Budget Workshop—Jennifer Beierle Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer shared the beginning fund balance is$21,500,000;revenues$61,903,106; salaries and benefits$29,815,490;operating$13,259,917;and expenditures $61,903,106. 2022 budget expense over revenue is$2,672,301. Budgeted for next year is$7.2 million. Special Fund revenue and expenditures$111,295,980;salaries and benefits$13,337,023;and operating$97,958,957. The amount of added Maintenance Level 3 (ML3)to the General Fund total$1,133,851. Approved Policy Level Requests(PLRs)total$1,257,938. Total open PLRs$2,586,509. Ending fund balance$18,827,699. The approved Judicial Clerk position from.5 Full Time Employee to 1 FTE amount increased to$30,531. For Human Resources,there are two manager positions that will be changed to one director position. Approved to move forward. Judge Pro-Tem actuals for 2018=$27k,2019=$33k;2020=$35k, and through October 2021 �z$38k. Commission agreed on$45k for Judge Pro-Tem. CV-1 and CV-2 grant for=$500k needs added to Revenue and Expense. Approved to move forward. For the Health Department,clarification is needed for the Public Health Nurse position which is not currently in the budget. Spencer Lake Management beginning fund balance and expenditures will be reduced by$6,792. One-time expenditures for the General Fund include:IT trackables computer replacement,upfit for Sheriff vehicles,and training and classes. For ARPA funding the amount will be changed to$200k for Rustlewood,$100k for Beards Cove,and $330k for Belfair. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy 4eatheriin Sharon Trask Kevin Shutty Chair Commissioner Commissioner