HomeMy WebLinkAbout2021/12/21 - Regular Packet MASON COUNTY
TO: Board of Mason County Commissioners Reviewed
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: December 21, 2021 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor
license for Summertide Resort; Liquor license for Dayton Store; Change of
location for NB Arlington LLC; Liquor application for Angel's Share at the
Canal; Liquor & Marijuana license due to expire; A discontinued liquor license
for Zech Interiors and Design.
4.1.2 Received 2022 Levy Certification Documents from Mason County Fire District
No. 11.
4.1.3 Mary Miller a member of the Parks and Trails Advisory Board emailed her
resignation letter.
4.1.4 Received a letter from Squaxin Island Tribe regarding the status of County's
compliance with 2019 Memorandum of Agreement.
4.1.5 International Union of Operating Engineers Local 302 continues to support
the Highway 3 Belfair Bypass Project.
4.1.6 The Economic Development Council of Mason County sent a letter in support
of the Belfair Sewer Extension.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk bav(. /dfle� A4ez aja S
A4cL/K
on`'TAT Washin t State Licensing and Regulation
g PO Box 43098
WA 98504-3098
liquor and Cannabis Board Olympia
Phone— (360) 664-1600
Fax—(360) 753-2710
December 2, 2021
HOOD CANAL VENTURES LLC
1824 PROSPECT AVE
HOOD RIVER, OR 97031-1365
Re: SUMMERTIDE RESORT
15781 NE NORTHSHORE RD
TAHUYA, WA 98588-9603
LICENSE #079534 - 2N
U B 1604-764-741-001-0001
Your liquor license has been approved for the following: GROCERY STORE - BEER/WINE
This license is valid through December 31, 2022.
Effective January 1, 2020, the Washington State Liquor and Cannabis Board (WSLCB)
will no longer prorate license fees for the original issuance of a liquor
license. Engrossed Substitute House Bill 1557 requires WSLCB to set the expiration
date of the license to the last day of the calendar month that is twelve months from the
calendar month in which final approval of the license is granted. For example, if you
were approved for your license on March 15, 2021, you will pay the full amount of the
license fee and your license will be good until March 31, 2022.
Upon renewal, the expiration date of the license may subsequently be prorated as
necessary in accordance with chapter 19.02 RCW (Business Licensing).
For questions regarding the issuance of your liquor license, please contact our
customer service unit at (360) 664-1600.
For questions regarding the renewal process, please contact Business Licensing at
(360) 705-6741.
You must post this letter in a public service area as your temporary operating permit. If
you do not receive your Business License with liquor endorsements in 15 days, contact
Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744.
(is 13/W Letter Decisions 9/3/14
Page 2
License No.-079534
License Conditions and/or Requirements
• You must maintain a minimum three thousand dollar wholesale inventory of food
products for human consumption, not including pop, beer, strong beer, or wine.
• You may sell wine and/or beer, at retail, in original containers.
• Changes in ownership require prior Board approval. If you wish to make such
changes, please contact the Liquor and Cannabis Board at: 360-664-1600 for
assistance.
Your liquor license can now be renewed online through Department of Revenue's Business
Licensing Service. Information on how to do this will be included on your renewal notice.
When applicable, you are obligated to meet all other requirements of state, county, and city
laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.).
CaroCLoyerlsmo
Liquor License Specialist
360-664-1696
cc: Southwest Enforcement
Mason County Commissioners
File
CC:CMMRS Neatherlin, Shutty, Trask
Washington State
Clerk Dave.) 44"1
�� 1
` ' Liquor and Cannabis Board
NOTICE OF MARIJUANA LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - P.O. Box 43098
Olympia,WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
RETURN TO: localauthority@sp.lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS DATE: 12/07/21
RE: CHANGE OF LOCATION APPLICATION
from NB ARLINGTON LLC
23930 OSO LOOP RD STE J
ARLINGTON, WA 98223-5399 APPLICANTS:
License: 416681 -7A County:23 NB ARLINGTON LLC
UBI:604-239-411-001-0002 BECKER, BRANDON TROY
Tradename: NB ARLINGTON LLC 1972-05-21
New Loc: 450 W ENTERPRISE RD
SHELTON,WA 98584-2807
Mail: 23506 20TH AVE W
BOTHELL,WA 98021-9274
Phone No.: 206-227-2980 BRANDON BECKER
Privileges Applied For:
MARIJUANA PRODUCER TIER 3
MARIJUANA PROCESSOR
As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has
applied for a marijuana license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our Marijuana CHRI desk at(360)664-1704.
YES NO
1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3.If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-55-160 for information about this process)
4.If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE
CC:CM RS Neatherlin, Shutty, Tras
Washington State s
Clerk PQ w I Alex I fit dttf 04dfk
Liquor and Cannabis Board
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - P.O. Box 43098
Olympia,WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov
RE:ASSUMPTION DATE: 12/09/21
From KHA, LTD.
Dba LAURIE'S HOODSPORT GIFT&LIQUOR APPLICANTS:
JRB VENTURES, LLC
License: 409009 -2N County:23 BLY,JENNIFER
U B I: 604-827-273-001-0001 1970-10-24
Tradename:ANGEL'S SHARE AT THE CANAL BLY, ROGER
Loc Addr: 24230 N HWY 101 1970-06-28
HOODSPORT WA 98548
Mail Addr: 150 N DISCOVERY DR
HOODSPORT WA 98548
Phone No.: 503-208-0980 JENNIFER BLY
Privileges Applied For:
DIRECT SHIPMENT RECEIVER-IN WA ONLY
BEER/WINE SPECIALTY SHOP
CLS SPIRITS RETAILER
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360)664-1724.
YES NO
1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk f WF:j Al tV ,G1e4 SQ ,�.
Washington State k1drIc
Liquor and Cannabis Board
NOTICE OF LIQUOR LICENSE APPLICATION
WASHINGTON STATE LIQUOR AND CANNABIS BOARD
License Division - P.O. Box 43098
Olympia,WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710
Website: http://Icb.wa.gov
TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov
RE:ASSUMPTION DATE: 12/02/21
From KIM, YONG KOO
Dba DAYTON STORE APPLICANTS:
YNDH INC
License: 352895 -2N County:23 KIM,YONG KOO
U B I: 604-823-688-001-0001 1954-05-12
Tradename: DAYTON STORE
Loc Addr: W7480 SHELTON-MATLOCK RD
SHELTON WA 98584
t�
Mail Addr: 9601 SOUTH TACOMA WAY STE 104
LAKEWOOD WA 98499-4421
Phone No.: 253-569-3989 KIM YONG KOO
Privileges Applied For:
GROCERY STORE-BEERMINE
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has
applied for a liquor license. You have 20 days from the date of this notice to give your input on
this application. If we do not receive this notice back within 20 days,we will assume you have no
objection to the issuance of the license. If you need additional time to respond,you must submit a
written request for an extension of up to 20 days,with the reason(s)you need more time. If you
need information on SSN,contact our CHRI desk at(360)664-1724.
YES NO
1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
3. If you disapprove and the Board contemplates issuing a license,do you wish to
request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑
(See WAC 314-09-010 for information about this process)
4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board
detailing the reason(s)for the objection and a statement of all facts on which your
objection(s)are based.
DATE SIGNATURE OF MAYOR,CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
Liquor and Cannabis Board
PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600
www.liq.wa.gov Fax #: (360) 753-2710
December 06, 2021
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) .
1 ) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) .
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 12/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20220331
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 JW & JH, CORP SUNSET BEACH GROCERY & DELI 350485 GROCERY STORE - BEER/WINE
17151 E HWY 106
BELFAIR WA 98528 0000
2 MOSQUITO FLEET WINERY LLC MOSQUITO FLEET WINERY 405084 DOMESTIC WINERY < 250,000 LITERS
21 NE OLD BELFAIR HWY B/W ON PREMISES ENDORSEMENT
BELFAIR WA 98528 9602
3 . SEABECK PIZZA, INC. SEABECK PIZZA 410903 BEER/WINE REST - BEER/WINE
23800 HWY 3
BELFAIR WA 98528 9602
4 . YMCK, INC SANDY'S DELI 368496 GROCERY STORE - BEER/WINE
120 NE STATE ROUTE 300 GROCERY STORE - BEER/WINE
BELFAIR WA 98528 9615
5 THRIFTY PAYLESS, INC. RITE AID #6544 404235 GROCERY STORE - BEER/WINE
23940 NE STATE RT 3
BELFAIR WA 98528 9697 WINE RETAILER RESELLER
6 TUG AND CHUGGS, INC TUGGS AND CHUGGS 426549 TAVERN - BEER/WINE
13443 W CLOQUALLUM RD
EL4A WA 98541 9613
7 MORRIS, RENA BURGER CLAIM AND MORE 084392 SPIRITS/BR/WN REST LOUNGE +
DONALD DEAN MORRIS JR 24171 NE STATE ROUTE 3 KEGS TO GO
BELFAIR WA 98557 0000
8 . PAIK'S CORP TAYLOR TOWNE STORE 367088 GROCERY STORE - BEER/WINE
70 LYNCH RD SE GROCERY STORE - BEER/WINE
SHELTON WA 98584 0000
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 12/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20220331
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
9 LAKE LIMERICK COUNTRY CLUB, IN LAKE LIMERICK COUNTRY CLUB 356868 PRIVATE CLUB - SPIRITS/BEER/WINE
790 E ST ANDREWS DR
SHELTON WA 98584 8545 NON-CLUB EVENT
10 . LAKE LIMERICK COUNTRY CLUB, IN LAKE LIMERICK COUNTRY CLUB 359190 BEER/WINE REST - BEER/WINE
811 E ST ANDREWS DR OFF PREMISES
SHELTON WA 98584 8546
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
Liquor and Cannabis Board
P 0 BOX 43098
www.liq.wa.gov Fax #: (360) 753-2710
December 06, 2021
Dear Local Authority:
RE: Marijuana License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of marijuana licensed premises in your jurisdiction whose marijuana licenses will expire in abount 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) .
1 ) Objection to License Renewal
To object to a marijuana license rnewal:
This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division.
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based.
o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (c) .
Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however,
that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections.
Your request for extension will be granted or denied in writing. If the objection is received within thirty days of
the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint
and possible license revocation may be pursued by the enforcement division.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the marijuana license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b) )
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their marijuana license. If the licensee makes
timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the
at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in
support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial
order 9ono0heiBgat_H6irrd9itwio1ffbe Board members have final authority to renew the marijuana license and will enter a final
5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a))
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 12/06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20220531
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 OLY BOI, INC OLY BOI, INC 430625 MARIJUANA PROCESSOR
160 W WESTFIELD CT STE Al
SHELTON WA 98584 4604
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk b4Ve, fey,,
kWK- .
`�� Washington State Licensing and Regulation
' PO Box 43098
��Nl,M�� liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
Emailed to: TAMMIEZECH@GMAIL.COM
December 14, 2021
ZECH INTERIORS AND DESIGN
23299 STATE HWY 3 BLDG A-2
BELFAIR, WA 98528-9324
LICENSE: 426729 - 2N
U B I: 602-746-853-001-0001
This letter is to notify you that your liquor license number 426729 has been discontinued.
You may no longer engage in the production, sale, or service of liquor at the above
location.
If you wish to appeal this action, you have 20 days from the date of this letter to submit
your request in writing to the WSLCB. You may submit your request to:
Email: Licensingappeals@lcb.wa.gov
Or
By mail to: WSLCB
Attention: Licensing Appeals
PO Box 43098
Olympia, WA 98504-3908
Sincerely,
Customer Service / BMS
Licensing & Regulation
T: 360 664-1600
cc: Mason County
Olympia Enforcement
Finance
10/2019
CccCMMRS Neatherlin, Shutty, Trask
Clerk P&K
Date: 12/13/2021
From: Board of Commissioners
Mason County Fire Protection District No. 11
PO Box 743
Shelton, WA 98584
To: Mason County Auditor
Attention: Financial Services
PO Box 400 p., ,r: "r--,,inty
Shelton, WA 98584
Please accept the following budget(s)presented for budget year 2022. The district approved their
budget(s) at an advertised public meeting. The budget was approved by a quorum of our
elected/appointed commissioners.
Date of public meeting and budget approval: 12/13/2021
District resolution number: 21-09
The following budgets for Mason County Fire Protection District No. 11 funds were approved at
the above state public meeting and will be in effect for budget year 2021:
2022 REVENUE: 2022 EXPENDITURES:
FUND NUMBER: BARS 389.00.00.000 BARS 589.00.00.000
Fire District#11 —Expense
665-011010.000 $485,030.31 $485,030.31
Fire District#11 - Reserve
665-011030.000 $0.00 $0.00
Fire District#11 - EMS
665-011040.000 $157,075.84 $157,075.84
Fire District#11 -Bond
665-011060.000 $69,000.00 $69,000.00
Approved and signed below by Mason County Fire Protection District No. 11 Commissioners:
Kevin Ward Pos. 1
Dan Hora Pos. 2
/ ✓ /u� Kelly Frazier Pos. 3
MASON COUNTY FIRE DISTRICT NO. 11
RESOLUTION NO.21-09
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MASON COUNTY FIRE DISTRICT NO. 11 AS FOLLOWS:
1. That the County Assessor has notified the Commissioners of Mason County Fire District No. 11 that the
assessed valuation of real properties lying within the boundaries of said District for the calendar year 2022 is
$261,030,030, EMS assessed valuation for EMS levy only is$ 262,514,147, Bond Levies assessed valuation for
Bond levy only is$257,169,322.
2. That the attached hereto Exhibit"A" (by this reference made a part of this resolution) be and hereby is
adopted as the budget of Mason County Fire District No. 11 for calendar year 2022.
3. That the Honorable Board of County Commissioners of Mason County,Washington,be and are hereby
requested to make a levy for (Year) 2022 for said Mason County Fire District No. 11 of$443,018.78.
4. That the County Treasurer of Mason County,Washington,be and is hereby authorized and directed to deposit
and sequester the monies received from the collection of the tax levy specified in Section 3 above in the
amounts and funds specified below:
A. $276,752.24 into the Expense Fund of said District
B. $ 0.00 into the Reserve Fund of said District
C. $69,000.00 to be used for the sole purpose of paying the interest and principal of said District's
General Obligation Bonds.
D. $ 95,209.19 into the EMS Fund of said District.
E. $ 1,377.57 Expense Fund Refund Levy
F. $466.65 EMS Fund Refund Levy
G. $ 212.63 Bond Fund Refund Levy
S. That one copy of this resolution together with Exhibit"A"be delivered to each of the following:
Board of County Commissioners,Assessor,Treasurer and Auditor of Mason County,Washington.
Adopted at a meeting of the Board of Commissioners, Mason County Fire District No. 11 this. 131h day of
December, 2021.
Kelly Frazi r; Cha irpefson, Dan Hora; Commissl0 Kevin Ward; Commissioner
ATTEST: r
Brandon earles, District Secretary
l
EXIBT"A"
CERTIFICATION
DEPARTMENT OF REVENUE
STATE OF WASHINGTON
COUNTY OF MASON
In accordance with RCW 84.52.020, 1, Kelly Frazier, Commissioner Chair, for Mason County
Fire Protection District No. 11, do hereby certify to the Mason County legislative authority
that the Commissioners of said district requests that the following levy amounts be collected
in 2022 as provided in the district's budget, which was adopted following a public hearing
held on the 8th day of November, 2021.
Regular Levy $ 276,752.24
Emergency Medical Services Levy $ 95,209.19
Bond Levy $ 69,000.00
Regular Refund Levy $1 377.57
Emergency Med.Serv. Refund Levy $466.65
Bond Refund Levy $ 212.63
Total Taxes Required $ 443,018.78
Given under my hand and the official seal of said district on this 81h day of November, 2021.
.4 -4AA-�
�
Kelly Frazi r, Commi sioner Chair
ATTEST:
r
Biqndon Searldls, District Secretary
t t*e'
Department ofvenue Ordinance / Resolution No. 21-06
Washington State RCW 84.55.120
WHEREAS,the Board of Commissioners of Mason County Fire has met and considered
Protection District# 11
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year, 2022 ; and,
WHEREAS,the districts actual levy amount from the previous year was $ 268,134.01 ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑ more than or ® less than 10,000-, and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2022 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ 2,681.34
which is a percentage increase of 1 %from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction,improvements to property, newly constructed wind turbines,
any increase in the value of state assessed property,any annexations that have occurred and refunds made.
Adopted this 8 day of November 2021
If additional signatures are necessary, please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget(levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30'. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: hqp:Hdor.wa.gov/docs/forms/PropTx/Forms/LeyyCertf.doc.
For tax assistance,visit hU:Hdor.wa.gov/content/taxes/property/default aspx or call(360)570-5900. To inquire about the
availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)
users may call 1-800451-7985.
REV 64 010le(w)(11/15/07)
CDepartment of
Ordinance nce / Resolution No. 21-07
RCW 84.55.120
Washington State
WHEREAS,the Board of Commissioners of Mason County Fire has met and considered
Protection District# 11
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 2022 ; and,
WHEREAS,the districts actual levy amount from the previous year was $ 92,256.97 ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑more than or ® less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2022 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ 922.57
which is a percentage increase of 1 %from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction,improvements to property,newly constructed wind turbines,
any increase in the value of state assessed property,any annexations that have occurred and refunds made.
Adopted this 8 day of November 2021
t
Kc\lu FrazLELL pas.
Nm ►aoP<a PC's .
1(acnv�� L"s . 1
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30'. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: http:Hdor.wa.pov/docs/forms/Proj2Tx/Forms/LeyyCertf doc.
For tax assistance,visit httt):Hdor.wa.gov/content/taxes/property/default.aspx or call(360)570-5900. To inquire about the
availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)
users may call 1-800451-7985.
REV 64 0101e(w)(11/15/07)
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk r)otLtC
MARY C. MILLER, J.D., PCC, SPHR, SHRM-SCP
PO Box D I Shelton, Washington 98584
+1434.242.7181
December 2, 2021
Via Email
Mason County Board of Commissioners
Attn: Anne Voice, Program Support
411 North 5th Street
Shelton, WA 98584
Re: Resignation — Parks Advisory Board
Dear Mason County Board:
I regret to inform you that this letter serves as my formal resignation from the Mason County
Parks &Trails Advisory Board. I applied to be a volunteer for the Parks & Trails Advisory Board
because I believe deeply in the need for people to spend time outside, being exposed to and
enjoying nature. I had high hopes for an engaging and impactful volunteer experience.
Overall, this has been a very disappointing volunteer experience for me; I have held many
volunteer positions over the years and this ranked at the bottom by far. Unfortunately, it
quickly became evident to me that the Advisory Board has very little impact of the decisions
about the allocation of resources or promotion of outside activities for Mason County residents
and visitors. As an attorney, I assume the Advisory Board exists simply because the County By-
Laws require some type of citizen input. In reality—other than giving rare input into the
Comprehensive Plan and use of budgeted money—this Board really doesn't do anything. My
suggestion is that it be disbanded (probably not an option, legally) or reconfigured to be more
efficient; for example, the members could meet twice a year to address any questions related
to funding priorities, etc.
In closing, I do wish to convey that Anne Voice has been a delight to work with as I was the
Board Chair for almost the entire time I sat. Thank you for the opportunity to volunteer.
Regards,
Mary C. Mvzr
Mary C. Miller,J.D., PCC, SPHR, SHRM-SCP
cc:file
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
SQUAXIN ISLAND TRIBE
� r
SENT BY ELECTRONIC MAIL
December 8, 2021
Commissioner Randy Neatherlin
Commissioner Kevin Shutty
Commissioner Sharon Trask
411 N. 5th St.
Shelton, WA 98584
randvN@masoncountywa.gov; kshutty@masoncountywa.Rov; strask@masoncountywa.gov
Re: Status of County's compliance with 2019 Memorandum of Agreement
Dear Commissioners:
In February 2019, the Squaxin Island Tribe and Mason County signed a Memorandum of
Agreement ("MOA") that settled Squaxin's challenge to Mason County's updated
Comprehensive Plan and development regulations. In the MOA, the County committed to
completing a list of tasks within prescribed deadlines, tasks that were and remain important to
Squaxin. Attachment A of this letter addresses each of these tasks, the Tribe's understanding of
the status of each task, and seeks specific information from the County about them. We
understand that the County will provide rn status of the tasks in our upcoming
meetings this December. Al
Squaxin and County staff last r r ' ss the County's progress on the
deliverables. The purpose of n �(�SJ� — ,ty and Tribe to understand the
amount of water that is current 4 -)f water that is projected to be
used in the next 20 years. We a 'N� Mom,V4A✓`, s falling short of many of the
MOA's requirements. For exam, GYw ." .,,vie detail in Attachment A:
• The County remains unable fully quantify the existing number of wells/households per
category (Group A, Group B, Two-Party, or private wells), their general locations, and
amount of their water use. MOA, Section 5.2.
• The County remains unable to determine the amount of groundwater that is currently
pumped or will be pumped in the future. MOA, Section 5.2.
Natural Resources Department • 200 SE Billy Frank Jr. Way • Shelton, WA 98584
360-432-3809 • awhitener@squaxin.us
• The County has not prepared initial case reports that refine and make more realistic
water use projections in the Johns and Goldsborough basins. Section 5.4(a).
• The County was to have initiated an update to its Comprehensive Plan and development
regulations as related to water availability and fisheries by June 30, 2021, and is
supposed to approve such updates by December 31, 2021.
In sum, the County appears to have failed to complete many tasks under the MOA in a timely
manner and appears likely to miss upcoming deadlines. Please understand that the Tribe may
need to invoke the MOA's mediation provision. Our hope and goal is to work with the County
to avoid judicial action to enforce the MOA.
Please don't hesitate to contact us if you have any questions. The Tribe's Natural Resources
staff remains available to provide assistance as contemplated in the MOA. We would greatly
appreciate the County's written response on the status and expected completion timeline for
the listed items by December 20, 2021. The Tribe will then evaluate the County's response and
determine next steps.
Sincerely,
i4kAf whl?eev-
Andy WKitener(Dec 8,202108:51 PST)
Andy Whitener, Director
Squaxin Island Natural Resources Department
Enclosure
cc: Dave Windom, Director of Community Services Department
Tim Whitehead, Mason County Prosecuting Attorney
Sharon Haensly, Attorney, Squaxin Island Legal Department
LeeAnne Kane, Attorney, Squaxin Island Legal Department
Erica Marbet, Squaxin Island Natural Resources Department
Letter to Mason County re: 2019 MOA
Page 2 of 11
December 7, 2021
Attachment A
Table of Tasks in the MOA
Section 5.1 The Parties agree to work cooperatively to share information regarding current
water uses and future development activities that may adversely affect anadromous fish
resources and other attributes of watershed planning.
MOA¶ Task Completion status Tribe's comments
5.1 The County will provide Partially Complete-_The The County has taken little
public access information County has provided onsite initiative to bring the work to
to the Tribe regarding a) septic data to Online RME completion. Instead, it has only
inventory current water and provided other data in given access and provided
uses, b) summarize Smartgov. a) and b)The blocks of information yet to be
changes in water use, c) County has provided access connected. The County's only
estimate future water to data, but has not initiative for streamflow
use requirements, and d) completed any inventory, or restoration and enhancement
identify opportunities to summarized changes. c)The and restoration was a rural lot
restore and enhance County worked with Ecology infiltration proposal, untested
aquatic resources to the staff in the WREC process to with unknown political
extent adversely affected estimate future water acceptability to its constituents.
by current and future requirements. d)The County
water uses. allowed the WREC
committee and Ecology staff
to identify opportunities, but
it did not take action on
those opportunities.
Letter to Mason County re: 2019 MOA
Page 3 of 11
December 7, 2021
Section 5.2. No later than June 30, 2020,the County will provide information to the Tribe
about current water uses and future development activities, as follows:
MOA¶ Task Completion status Tribe's comments
5.2.1.1 Inventory of all Partially Complete-The WRIA 14 does not encompass
residential dwellings and County has provided a all of Mason County.
other buildings inside the geodatabase to the Tribe Additional work needs to be
service area of approved that lists Group A systems completed in the rest of the
public water systems. and also parcels in Group B County.
systems in WRIA 14 only. It This is not a complete
is only a list of Group A inventory as described in
system envelopes, not a list Section 5.2.1.1. It is only
of parcels or households separate blocks of information
served. The Group B list is that take additional work to be
provided in a way that completed.
cannot be summarized
without additional work.
5.2.1.2 Inventory of all dwellings Partially Complete-The The County needs to complete
and other buildings County has only provided the inventory of dwellings.
outside the service area information on Group A,
of approved public water Group B, and two-party
systems. wells that would allow the
completion of the inventory.
5.2.1.3 Inventory the number Partially Complete-The The County needs to complete
and location of all County has only provided the inventory of permit-exempt
permit-exempt wells.To information on Group A, wells.
be completed by June Group B, and two-party
30, 2020. wells that would allow the
completion of the inventory.
5.2.1.4 Inventory the number of Almost Complete-The The County needs to identify
shared well agreements County generated a the second parcel associated
geodatabase that lists all with each parcel that has an
two-party shared well agreement.This is one step in
agreements by the source completion of Section 5.2.1.3.
parcel, but it does not
include the second parcel.
5.2.1.5 Inventory the estimated Complete-The WREC Conservative estimates of total
total water use for each Committee voted on use are preferred by the Tribe.
residential dwelling and information in Section 4.3.1
other buildings that use of 2/3/21 Final Draft Plan for
permit exempt wells. WRIA 14.
Letter to Mason County re: 2019 MOA
Page 4 of 11
December 7, 2021
5.2.1.6 Inventory the estimated Complete-The WREC The higher end estimate, based
consumptive water use Committee voted to use 0.16 on the 95% confidence interval
of permit-exempt wells. AFY per well or per for irrigation, is preferred by
household, with a higher the Tribe and is represented in
end estimate of 0.22 AFY per Table 6 and Figure 4 of the
well or per household. 2/3/21 Final Draft plan for
WRIA 14.
5.2.2.1 Establish and maintain a Complete The Tribe's technical staff have
web-based community requested a training on this
access public portal that system and will contact County
will document county staff about sewer adequacy.
permit activity for
Department of
Community Services
Approval/
Acknowledgement.
5.2.2.2 Establish and maintain a Complete The Tribe's technical staff have
web-based community requested a training on this
access public portal that system and will contact County
will document county staff about sewer adequacy.
permit activity for Mason
County Public Health
Approval/
Acknowledgement
5.2.3 County will generate Complete pending receipt of The Tribe will request the
annual reports showing reports.The County states reports from County staff for
the number and location that this report can be 2019 and 2020 if it is unable to
of new permit-exempt generated via the Smartgov generate the reports itself.
wells. system for all permits dating
back to 1998.
5.2.4 County will require a well Complete Pending The Tribe's technical staff will
applicant to provide a Verification-The County verify this change with County
copy of the Ecology Start updated their application staff.
Card for each well to be form to include this
inspected. requirement.
5.2.5 County will document Complete Pending The Tribe's technical staff will
GPS coordinates for all Verification-The County verify this change with County
wells subject to well site reported on March 31, 2021 staff.
inspections. that County staff are
entering the latitude and
Letter to Mason County re: 2019 MCA
Page 5 of 11
December 7, 2021
longitude of each well
construction permit into
Smartgov.
5.2.6 The County has Complete- County is The County should be using the
established and will awaiting Tribe's request for most up-to-date information
maintain a web-based reports from RME database. from this database to back
community access public check location of rural wells. A
portal to its onsite septic parcel that is not connected to
system ("OSS") a public or two-part water
maintenance database. system, but it has a septic
system, is likely on a permit-
exempt well.
5.2.7 County will provide the Complete-The County The County should be using the
Tribe access to its OSS reported on August 10, 2021 most up-to-date information
maintenance database to that the Tribe can contact from this database to back
generate reports. County staff to request these check location of rural wells. A
reports. parcel that is not connected to
a public or two-part water
system, but it has a septic
system, is likely on a permit-
exempt well.
Letter to Mason County re: 2019 MCA
Page 6 of 11
December 7, 2021
Section 5.3. The County will provide long-term localized water use projections for each
Stream Management Unit within WRIA 14a based on the following:
MOA¶ Task Completion status Tribe's comments
5.3.1 OFM population Completed by OFM-The The Tribe urges the County to
allocation for the County reported it will only consider a second planning
County. use the OFM medium scenario with a higher growth
growth rate for this rate. RCW 43.62.035 does not
allocation. The County cites preclude Mason County from
RCW 43.62.035. planning for higher growth
rates.
5.3.2 Estimation of population Incomplete-The County The County must now combine:
growth inside and reported on August 10, 2020 rural growth projections from
outside urban growth that this task was the WREC planning process,
areas. completed. However, the existing Group A water system
population allocation is projections, and estimate
shown in heat maps growth projections for Group B
generated by the consultant systems to produce an
HDR. The County has stated estimation that satisfies Section
this information is difficult to 5.3.2
estimate at a more specific
scale.
5.3.3 Capacity of public water Incomplete-The County More information concerning
systems for growth. completed a FOIA request to the number of connections
the DOH in 2020 for service available and the capacity for
area parcels and queried for public water systems to absorb
matches to a WEC form or population growth is required.
construction application.
The County reported on
March 31, 2021 that this
estimate remains unknown
other than the County staff
believe the growth rate to
be "a small percentage."
5.3.4 County's Land Capacity Neither updated nor used to Update Land Capacity Analysis
Analysis satisfy Section 5.3. Land by subbasin in the County's
Capacity Analysis has neither Comprehensive Plan. Use it to
been updated with growth satisfy Section 5.3.
projections, nor has it been
used to satisfy Section 5.3's
task, which is to "provide
Letter to Mason County re: 2019 MOA
Page 7 of 11
December 7, 2021
long-term localized water
use projections for each
Stream Management Unit
within WRIA 14a based on
the following:"
Section 5.4. No later than January 1, 2021,the County shall:
MOA¶ Task Completion status Tribe's comments
5.4(a) Prepare as initial case Not yet started. Kell Rowen County needs to meet its
reports for Johns Creek and Erica Marbet developed obligations.
and Goldsborough Creek a scope of work draft and
watersheds that refine sent it to Dave Windom for
and make more realistic review and to pass along to
the water use Jeff Dickison and Sharon
projections in Section 5.3 Haensly. 12/6/21- In a
through scrutinizing recent phone call, Dave
potential land Windom let Erica Marbet
subdivisions and know that a new staff
limitations imposed by person had been hired to do
the County's Resource this task, and the scope
Ordinance, MCC Ch. remained the same as when
8.52. Erica originally sent it.
5.4(b) Cooperatively develop Not yet started. County needs to meet its
with the Tribe a obligations.
timetable for the
County's development of
such reports for the
remaining watersheds
with instream flows.
Letter to Mason County re: 2019 MCA
Page 8 of 11
December 7, 2021
Section 5.5.The Tribe shall share with the County data as within WRIA 14a relating to
streamflows and other water measurements, as well as salmon productivity and abundance,
that will assist in the endeavors described in this Agreement.
MOA¶ Task Completion status Tribe's comments
5.5 The Tribe will share with The County has not The Tribe has shared its
the County data relating requested flow data.The relevant data with all who
to streamflows and other Tribe shared all of its flow request and continues to
water measurements data with Ecology during the supplement this data as new
that will assist in the WREC process. Ecology and data is gathered. Data include
endeavors of the the Tribe double-checked streamflow, stream
Agreement. current monitoring locations temperature, and stream
against regulatory points. bacterial concentration.
Ecology formed all raw data
into Exceedence Curves,
which are available within
the WREC WRIA 14 plan.
Section 5.6.The Parties will consult with WDFW and DOE regarding implementation of this
Agreement and adoption of an amended rule for WRIA 14a.
MOA¶ Task Completion status Tribe's comments
5.6 Consult with WFDW and The Watershed Plan for The Tribe expects the Parties
DOE on implementation WRIA 14a was not adopted will remain engaged in this
of Agreement by the Committee. The process, consult with WDFW
Watershed Plan has been and DOE, and continue to work
sent to DOE for its towards an agreeable
consideration and Watershed Plan.
recommendation to the SRF
board.
Letter to Mason County re: 2019 MOA
Page 9 of 11
December 7, 2021
Section 6.1 of the Agreement requires the parties to make best efforts to reach a mutual
agreement on the need for a rulemakine process to amend the DOE WRIA 14a water
management rule.
MOA Task Completion status Tribe's comments
6.1.1 Request, and if Not started.
necessary, petition
Ecology to initiate
rulemaking to amend the
WRIA 14a rule in a
manner consistent with
the watershed
restoration and
enhancement plan.
6.1.2 Support a rule Not started.
amendment consistent
with the approved
watershed restoration
and enhancement plan,
including jointly defend a
rule amendment that is
consistent with the
watershed restoration
and enhancement plan
against a third-party.
Letter to Mason County re: 2019 MCA
Page 10 of 11
December 7, 2021
Section 7.2 The County shall, pursuant to RCW 36.70A.130(6)(a):
MOA¶ Task Completion status Tribe's comments
7.2.1 Take all necessary steps Incomplete.
to initiate review of
those portions of the
Comprehensive Plan and
development regulations
that relate to water
availability and/or
fisheries. This shall occur
no later than June 30,
2021.
7.2.2 Docket and update those Not yet started
portion of the
Comprehensive Plan and
development
regulations. This shall
occur no later than
December 31, 2021.
Letter to Mason County re: 2019 MCA
Page 11 of 11
December 7, 2021
SquaxinLtrMC_MOA_Compliance_08Dec2021
Final Audit Report 2021-12-08
Created: 2021-12-08
By: Kimberly Peterson(kpeterson@squaxin.us)
Status: Signed
Transaction ID: CBJCHBCAABAAD1DRxbrlmmXrDEnIVrXbOBygn_BTOcoF
"SquaxinLtrMC_MOA_Compliance_08Dec2021 " History
Document created by Kimberly Peterson (kpeterson@squaxin.us)
2021-12-08-2:20:18 AM GMT-IP address:97.113.202.4
+ Document emailed to Andy Whitener(awhitener@squaxin.us)for signature
2021-12-08-2:21:05 AM GMT
Email viewed by Andy Whitener(awhitener@squaxin.us)
2021-12-08-4:48:31 PM GMT-IP address:24.17.137.189
t Document e-signed by Andy Whitener(awhitener@squaxin.us)
Signature Date:2021-12-08-4:51:19 PM GMT-Time Source:server-IP address:24.17.137.189
Agreement completed.
2021-12-08-4:51:19 PM GMT
Adobe Sign
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk Wt v K-
f\NG EAQ
���tioA���sla International Union of Operating Engineers
, 6
LOCAL 302 - Washington • Alaska • Idaho • AFL-CIO
y�yB09 "�J\�v�a
CT�NMALpP Daren Konopaski, Business Manager & General Vice President
December 6, 2021
Kevin Shutty, Mason County Commissioner(kshutty@co.mason.wa.us)
Sharron Trask, Mason County Commissioner(STrask@co.mason.wa.us)
Randy Neatherlin, Mason County Commissioner(Randyn@co.mason.wa.us)
Dear Commissioners:
I want to thank you for your efforts in supporting continued growth in Mason County as well as
your efforts on the Highway 3 (Belfair Bypass Project).
We have a number of projects in Mason County that are putting our members to work. We
understand that you have heard from our signatory contractor(s) relating to work on projects in
this region, including,the Olympic Sunset Views, is a 228-unit apartment complex with majestic
views of the Puget Sound and the Olympic Mountain Range. As well as another 144-lot
subdivision right up the hill from this job also has a high potential to put our members to work
in good, family-wage jobs.
The purpose of this letter is to reinforce the message that you are receiving from our
contractors as well as to inform you that we are on the same side as you with respect to the
future construction growth and transportation infrastructure investments in this region. We
would like to offer our continued support and partnership in working toward the future growth
and expansion of forward progress and construction opportunities for this area.
We are excited to be working in Mason County and please let us know if there is anything we
can do to assist in your efforts for construction opportunities and good,family vyage jobs for
the future developments in this region.
Sincerely,
.W2000"'
Eric Arntson
cc: Daren Konopaski, Business Manager
Jeffrey B. Habersetzer, Harbor Custom Developmen
Sean Jeffries,President . Jason Alward, Vice President
18701 120th Avenue NE • Bothell,Washington 98011-9514
Telephone: (425) 806-0302 • Toll-free: 1-800-521-8882 • Fax: (425) 806-0030
Washington Branches:Bellingham•Silverdale•Ellensburg•Spokane•Kennewick•Auburn Alaska Branches:Anchorage•Fairbanks.Juneau Idaho Branch:Pocatello
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk ydrll,
360.426.2276 office Q 310 West Cota Street ® Choosehlason.com
360.426.2868 fax Shelton,WA 98584
EDCMASO N
December 9, 2021
Attn: Mason County Board of Commissioners
Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
Dear Board of Commissioners:
The Economic Development Council of Mason County would like to express our support for the Belfair Sewer
Extension project. Improving the financial viability of the sewer system has been a long-term strategy for Mason
County.The opportunity to extend the sewer mainline to connect additional properties and build a greater
customer base for economy of scale has also been a strategic priority on Mason County's approved CEDS list
that both the EDC's board of directors and you as a commission have approved, on multiple occasions.
In addition to approving the project as part of the CEDS list,you have also taken the important step of approving
the loan with Department of Commerce.You succeeded in maximizing this infrastructure investment for Mason
County by also securing an investment from the Washington State Legislature.You have also secured very
favorable financing terms that include not only an incredibly low interest rate, but also a loan forgiveness
component. A timely execution of the bid documents and contract for this project will help ensure that Mason
County is able to take advantage of this financing package and save all Mason County taxpayers from extra costs
associated with borrowing funds throughout the term of this loan.
Not only will your long-term debt structure be more favorable through the timely execution of this project but
enabling new connections for this system will also help wean the sewer system off subsidization through annual
.09 fund deferments to help stabilize rates. We understand the importance of rate subsidization to this point
due to the potentially crippling rates for the customers currently connected if it were at true cost of service; but
eventually the system needs to be self-sufficient.The only ways to achieve that are to either seek debt
forgiveness or to increase the customer base paying into the ongoing maintenance and operation of the sewer
system. Freeing up that$1.2-$1.4 million in annual subsidization from the .09 fund in the next few years will
help move other important projects forward that are also on the CEDS list and necessary to supporting
economic development for Mason County.
The EDC applauds the efforts that the Mason County Commission has taken to-date to find a workable solution
to the Belfair Sewer dilemma. We realize the amount of due diligence and consideration that you and your staff
have put into the planning and financing for it. We encourage you to move forward with the bidding process.
Please let us know if we can be of any assistance.
Thank you for your time.
J Iniferia, Executive Director
thriving businesses.strong communities
NEWS RELEASE
December 21, 2021
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
(360) 427-9670 EXT. 419
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Free Christmas Tree Recycling
Mason County announces free Christmas tree recycling available at the following
locations starting December 27th to January 10th:
• Shelton Transfer Station located at 501 West Eells Hill Road in Shelton,
business hours are Monday through Saturday from 8.00am to 4:45pm
• Belfair Solid Waste Drop Off Facility located at 2001 NE Sand Hill Road in
Belfair, business hours are Tuesday through Saturday from 9 am to 4pm
Customers of Mason County Garbage and Recycling curbside service can cut up
their trees and stick them in their cart as part of their regular pickup.
Please note that all trees dropped off for free recycling at County facilities must be
free of tinsel, decorations, and flocking. Wreaths and garlands will not be accepted
for free recycling since these items contain wires and can therefore not be
recycled.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Vice Chair Commissioner
NEWS RELEASE
December 21,2021
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Housing and Behavioral Health Advisory Board Updates
The Housing and Behavioral Health Advisory Board began in August of 2018 with the
purpose of strategically aligning housing, homelessness, mental health, and chemical
dependency grant awards to help improve the health of Mason County residents. The
Board meets the fourth Wednesday of each month. A summary of the seven-member
Board's actions and recommendations for 2021 are compiled in an annual report and can
be viewed on the County website at www.masoncoLm a.g_ov.
Annual Report-Housing &Behavioral Health Board
For questions,please call (360)427-9670 ext. 400.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 8,2021
Monday,November 8,2021
9:00 A.M. County Administrator—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Diane Zoren shared the Resolution for Mason County Parks Department 2022 Field
Rental Rates which has a 5%increase pursuant to the fees and charges policy for
Parks. Approved to move forward.
• Diane discussed the 2022 Lodging Tax award proposals. The recommendation is to
award North Mason Chamber of Commerce,Mason County Historical Society,and
Shelton-Mason County Chamber for the 2022 Visitor Information Services and NW
Event Organizers(NEO)for the 2022 Tourism Services/Festival Support. For the
Development Services of the Welcome Center,it is recommended to brief this again
once review is received back from the County Auditor's Office, State Auditor's
Office,and MRSC. Approved to move forward.
• Jennifer Beierle shared the following requests for American Rescue Plan Act
(ARPA)funds for in-car and body camera related items:one Evidence Technician
full-time position approved on the June 8,2021 agenda for up to$320k;up to$30k
for vehicle installation costs approved on the June 8,2021 agenda;and correction of
the approved amount for Mason County Sheriffs Office vehicle and body cameras
on the August 3,2021 agenda from$700k to$702,365. Approved to move forward
with the vehicle installation costs and correction of the amount for the vehicle and
body cameras.
• Mark shared the amendment to the Subrecipient Agreement with Community Action
Council of Lewis,Mason,and Thurston Counties for the CARES Act Community
Development Block Grant(CDBG)to extend and enhance the Coronavirus Funds to
award$481,296 and benefit approximately 68 households. Approved to move
forward.
• Mark discussed amending Resolution#2021-035 to change the title of Human
Resources Administrator to Human Resources Director and move that position to
Range 36 on the Non-Represented Salary Scale. Approved to move forward.
• Cmmr. Shutty shared that the federal infrastructure bill passed and that it provides a
great opportunity to prioritize the County infrastructure projects list.
9:30 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Alex Paysse shared a contract amendment with the Hood Canal Coordinating
Council(HCCC)to increase the project budget from$174,500 to$191,862 to go
towards program coordination,PIC fieldwork,and purchase of sampling equipment
for staff. Approved to move forward.
• Kell Rowen asked to post and assign a Lead Worker position in the Building
Department per the Union contract. Approved to move forward.
• Kell asked to schedule an interview with Terri Acieri for the Planning Advisory
Commission.
• Dave gave updates on meetings with both the eastside and westside health
administrators and directors. The Washington Rural Health Network is planning
around workforce development and funding rural and remote Emergency Medical
Technician(EMT)services. The Fifth Circuit of Appeals court put an injunction on
the federal mandate. Washington has a state plan through the Washington Industrial
Safety and Health Act(WISHA)that is delegated from the Occupational Safety and
Health Administration(OSHA)meaning the Governor has 30 days to put a state plan
together.
9:45 A.M. District Court—Judge Steele
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Patsy Robinson shared some of the new tasks she has taken on such as monitoring
the language assistance and reimbursement plan,maintaining Zoom meetings,
handling a new case management system project,etc. Approved to move forward
with the effective date of November 16,2021.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Loretta shared a request to authorize Public Works to execute a Supplemental
Agreement with Drayton Archeological Research to extend the completion date to
December 31,2023 for on-call cultural resources services. Approved to move
forward.
• Loretta shared that the transportation bill passed and transportation priorities will be
looked at and contingency planning is being done around COVID.
• Mike followed up on Sandhill illumination,a request was sent to the Department of
Transportation to put street lights up at the intersection. Point Wilson drainage is
being worked on and will be completed soon. Little Mission line of sight on the
North Shore survey will be staking of the right of way soon. South Island Drive,
Harstine Island,for the south intersection the County does not have right of way
there so the property owner will be contacted. North Shore barriers have been
removed and the shoulder returned to the prior width and a permanent sign will be
put up saying"No Shoulder".
10:15 A.M. Public Works 2022 Budget Workshop—Loretta Swanson
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Fund 105 County Roads total revenue budget in maintenance level$32,360,802.
Policy Level Request(PLR)ask is$264,000 but is above the annual that was
submitted. The Highland Road culvert replacement project was planned and
budgeted for 2022,but was completed this year,is already accounted for. This is for
the recent Highway Safety Improvement Plan(HSIP)which is a total of$274,000.
A$10,000 item was identified in the annual construction program for the Skokomish
Valley Road which was not accounted for. Removed to be compliant.
• Fund 106 Paths&Trails total budgeted revenue$297,889.
• Fund 192 Skokomish Flood Zone total budgeted revenue$10,114,412. $5 million
for Floodplains by Design grant reimbursement and$5 million for short term outside
loan. Per the agreement executed with the Army Corps of Engineers,Skokomish
Tribe,and Department of Natural Resources this is the local share of the
approximate$21 million construction project. PLR ask$114,412. Maintenance.
• Fund 402 Mason County Landfill total budgeted revenue$6,859,451.
• Fund 403 North Bay Sewer Utility total budgeted revenue$3,809,073.
• Fund 411 Rustlewood Sewer and Water total budgeted revenue$506,221. PLR ask
is either a$199,800 transfer in from ARPA or$110,000 for electrical and control
upgrades. The ending fund balance was artificially increased to balance with the
expense. Maintenance the$110k if able to use ARPA funding.
• Fund 412 Beards Cove Water total budgeted revenue$820,499. PLR ask$110,888
for an ARPA request for AC waterline replacement. Approved to move forward.
• Fund 413 Belfair Water total budgeted revenue$10,940,174. PLR ask$551,300 for
about fifty new Energy Recovery Units(ERUs). Maintenance.
• Fund 428 Landfill Reserve total budgeted revenue$444,700.
• Fund 429 Beards Cove Reserve total budgeted revenue$219,243.
• Fund 480 Stone Drain System total budgeted revenue$179,242.
• Fund 501 Equipment Rental and Revolving total budgeted revenue$5,703,907.
• Fund 105 County Road total budgeted expenditures$32,360,802. The$264,000 in
the ending fund balance will be adjusted out.
- BlueBeam Software moved from the capital software line$500. Maintenance.
- Capital Machinery and Equipment Scanner/Plotter$15,000. Maintenance.
- Intergovernmental to City of Shelton for connection fees$70,000;professional
services for construction management$30,000;and construction$550,000 for a
total of$650,000. Maintenance.
- ER&R Vehicles$2,035,567. Maintenance.
• Fund 106 Paths&Trails total budgeted expenditures$297,889.
• Fund 192 Skokomish Flood Zone total budgeted expenditures$10,114,412.
- Intergovernmental transfer to the Army Corps of Engineers$5,000,000 and
$5,000,000 loan repayment for a total of$10,000,000. Maintenance.
• Fund 402 Mason County Landfill total budgeted expenditures$6,859,451.
- Change from Solid Waste Attendant extra help to 1 FTE$16,380 or an increase
in overtime. Maintenance Solid Waste Attendant to 1 FTE,no increase in
overtime.
- Catchup on deferred minor capital improvements$3,501. Maintenance.
- Capital machinery and equipment$290,000 for roll-off and$300,000 for
household hazardous waste unit for a total of$590,000. Maintenance.
• Fund 403 North Bay Sewer Utility total budgeted expenditures$3,809,073.
- Re-roof filter building$25,000. Maintenance.
• Fund 411 Rustlewood Sewer&Water total budgeted expenditures$506,221.
- Contracted work for pump room electrical which is an ARPA funded project
$161,296. Maintenance.
• Fund 412 Beards Cover Water total budgeted expenditures$820,499.
- Increased the fund balance to balance the budgeted revenue by$110,893 and
will change depending on maintenance items.
• Fund 413 Belfair Water total budgeted expenditure$10,940,174.
- Increased the fund balance to balance the budgeted revenue by$2,180,660.
- Engineering construction management($1,500,000). Public Works had
$2,000,000 from last year and are asking for$500,000. Maintenance.
- Construct the sewer extension$4,231,961. Maintenance.
- Revenue coming in will be changed to$4,231,961 plus$551,300 totaling
$4,783,261.
• Fund 428 Landfill Reserve total budgeted expenditure$444,700.
• Fund 429 Beards Cove Reserve total budgeted expenditure$219,243.
• Fund 480 Storm Drain System total budgeted expenditure$179,242.
• Fund 501 Equipment Rental&Revolving total budgeted expenditure$5,703,907.
- Capital machinery&equipment$980,000(was$892,500). This includes a
$625,000 carryover for two dump trucks budgeted in 2020.
10:45 A.M. Review of the 2022 Budget-Jennifer Beierle
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• The beginning fund balance for the General Fund is$21,500,000;total revenue
$40,403,106;salaries and benefits$29,799,190;operating$13,259,917;and ending
fund balance$18,843,999. This budget includes everything approved except for the
District Court reclass. Expenses are$2,656,001 over revenue. The 2021 budget was
adopted out of balance expense over revenue by$1,219,112. The levy shift for the
2021 budget was$1,080,000 and the road diversion was$1,080,000 for a total of
$2,160,000 to help fund traffic policing. Commission is comfortable with this
continuing. In 2020$44,206,843 in actual cash revenue was received and
$40,178,159 was expended. Close to$3.6 million in CARES Act funding that was
billed out for public safety as a one-time revenue was already budgeted for expense.
• Special Funds revenue$100,329,713;salaries and benefits$13,355,676;operating
$86,974,037;and total expenditures$100,329,713. The totals for both General Fund
and Special Funds are revenue$162,232,819;salaries and benefits$43,154,866;
operating$119,077,953;and expenditures$162,232,819.
• $1,133,851 has been added to the Maintenance Level and$1,241,638 has been added
to the approved PLRS both of which are included in the total General Fund
expenditures of$43,059,107. For the Clerk's Office,$14,231 has been approved to
increase their.judicial support specialist from a.5 FTE to 1 FTE the actual amount is
closer to$30,000. Approved to move forward.
• The 2021 adopted budget has a total of 260.29 FTEs, 1 temporary FTE and 4
permanent FTEs were added during the year. 1 temporary FTE and 2.5 permanent
FTEs were added during the budget process. 7.5 total added FTEs. 2 FTEs were
added for succession planning that were not included in the total account.The total
FTEs for all funds is 394.02.
• Cmmr.Neatherlin asked to discuss with the Coroner cleanup options that may be
available to families in the event of suicide and to look into the contracts and funding
being discussed between Judge Steele and Peter Jones.
Tuesday,November 9,2021
10:00 A.M. Mason County Finance Committee Report—Lisa Frazier
• As of September 30,2021,the cash on hand was$19,846,995.13. The General Fund
Reserve and Contingency Policy information was updated between 15%and 25%
earlier in the year and there is still an overage of$8.8 million. This does not include
the$6 million received in ARPA funds. Cash and Investments as of the end of
September,total$220,273,360.30. If all investments were sold there would be a
$25k gain. Benchmark 90-day T-Bill rates are at 0.04%,State Pool Rate is 0.08%,
and the Market Rate Yield Agency/Treasury is 0.87%. Budgeted interest in
collections was$500k for 2021,however the County will be lucky to make$100k in
investment interest.
• As of May 27,2021,the remaining non-voted debt was$107,238,013 and voted debt
was$95,923,650. Voted is sent out to taxpayers and is voted to accept and include
in property tax levies and non-voted is decided by the Commission. County
outstanding debt as of September 30,2021 was$28,215,552.81.
• Loretta gave an update on the Skokomish River restoration. The County entered into
an intergovernmental agreement with the Army Corps of Engineers,the Skokomish
Tribe,and the Department of Natural Resources. The purpose is to undergo
significant environmental restoration along the lower river watershed and consists of
five projects:removal of old agricultural levies,constructing new wetland
embankment berms,constructing engineered logjams,performing side channel
reconnection work,and habitat restoration with the benefit of flood improvement.
Overall project cost is around$21 million and the local share is$8 million. Part of
that amount is the acquisition of real estate necessary to construct the project.
Appraisals are mostly completed and acquisitions are underway. Property rights
acquisition needs to be done by April 2022 so that the Army Corp of Engineers can
advertise in the first half of 2022. A temporary$5 million loan will be needed at the
time of awarding the contract to transfer to the Army Corps of Engineers between
April and June. An invoice will then be sent to the Mason Conservation District who
will process the payment from Floodplains by Design to repay the loan. The$3
million to acquire easements and properties will come out of the Road Fund and
reimbursed by the Conservation.
• Loretta gave an update on the Belfair Wastewater System. The overall project cost is
reducing due to scope and the consultant has been delivering product on time and
underbudget. The Engineer's probable cost estimate is$4.5 million,a$500k and$2
million Commerce grant to perform the design was received. The loan should be
closer to$3 million. Construction is estimated to be about a year.
• Lisa shared there was a technical connectivity issue with Columbia Bank causing a
bond payment delay. This has been taken care of with no additional costs related to
the error.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 15,2021
Date
9:00 A.M. Interview Terri Arcieri for Planning Commission
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• The Commissioners interviewed Terri Arcieri for the Planning Advisory
Commission. Approved to move forward and appoint Terri Arcieri to the Planning
Advisory Commission.
9:10 A.M. Support Services—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Diane Zoren discussed renewing the Park Host contract for Sandhill Park for one
year with Clayton Casto. Approved to move forward.
• Jennifer Beierle discussed the October 2021 financials. Current expense revenue
collected through the end of October$38,003,269. Revenue is at 96%. Treasurer's
department year to date$26,280,510. Major increases are from Sales and Use Tax
and City-County Assistance from REET. General Fund expenditures$32,421,692
and 79%of budgeted expenditures. The full insurance bill was paid for in Non-
Departmental in the amount of about$900k. Six-Year Specific Revenue Streams
continue to go up. Total collected revenue from sales tax is$6,927,432.94. The
projected end of year will be about$8.3 million. Cash balance in the General Fund
is$21,959,947 and in the Special Fund$45,058,022. American Rescue Plan Act
contributed$5,577,461. Motor Pool Budget to Actual$1,151,248. Special and
Other Funds revenue$51,060,954 which is 89%. Special and Other Funds
expenditures$38,109,114 which is 56%.
• Jennifer shared updates to the Financial Policy. Included will be a blurb about
electronic funds transfers(EFTs),clarification on internal rates and fees,and
aligning the County's financial reserve and contingency policy.
• Jennifer discussed setting a Public Hearing for requests for Supplemental
Appropriations and Amendments to the 2021 budget and a request to transfer$30k
between the salaries and operating budget for Public Defense. Total increase to the
2021 authorized expenditure appropriations$3,634,622 and total impact to ending
fund balances decrease of$1,063,480. Approved to move forward.
• Mark discussed amending the Non-Represented Salary Scale Resolution to show a
1.75%effective January 1,2022 and changing from a 5-step scale to a 10-step scale.
Steps 1 to 8 will have a 2.5%increase and steps 8 to 10 will have a 1.25%increase.
The grand total budget impact is an increase of$168,793. Approved to move
forward.
• Nichole Wilston discussed amending the Resolution for the County's 2022 health
insurance contributions. Contribution will be at$1,414 per month,per employee.
For employee only$979.40 and for an employee with dependents$1,746.86. The
contribution for 2021 was$1,362 per month,per employee. Approved to move
forward.
9:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Casey Bingham shared Amendment 24 to the Consolidated Contract#CLH18253
which will add$150k for COVID-related expenditures,add$1.522k for the
Foundational Public Health biennium,and redistribute unspent funds for the Office
of Drinking Water Group A program. Approved to move forward.
• Lydia already briefed the CHOICE Regional Health Network Youth Marijuana
Prevention and Education Program extending the contract from July 1,2021 to June
30,2022. Previously approved to move forward.
10:00 A.M. BREAK
10:05 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Richard Dickinson shared potential American Rescue Plan Act(ARPA)projects for
County water/wastewater facilities. Projects include: Rustlewood water well and
reservoir electrical and control system upgrade/6"pressure reducing valve
replacement$200k;Beards Cove asbestos cement(AC)mainline replacement
$100k;Belfair Power Station No. 1 installation of automated sprinkler system,
bollards,and submersible pump and necessary electrical components$150k;and
Belfair Power Station No.3 replacement of faulty double-mechanical seals,
impellers and repacking of bearings,vibration test,and replacement of inlet and
exhaust fans and controls$180k. The total is$630k.Two pumps for North Bay were
previously approved for ARPA funding.
• Loretta shared a Request for Proposals(RFP)for On-Call Sewer Lift Station
Pumping,Water Jetting,and Video Inspection of Sewer Lines Services. This is to
prepare for equipment failure,weather conditions,and critical response times.
Approved to move forward.
• Loretta discussed the FEMA Hazard Mitigation Assistance Pre-Application grant for
the Skokomish Velley Road and Utility Relocation Project. Approved to move
forward.
10:25 A.M. Sheriff's Office—Sheryl Hilt
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Sheryl shared a request for Sole-Source purchase of IA Pro software for internal
investigations,citizen complaints,commendations,uses of force,dog tracks,etc.
Three quotes are not available because there is no other software with all of these
capabilities. IT Steering Committee recommends. Approved to move forward.
10:30 A.M. Economic Development Council—Jennifer Baria
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jennifer shared four requests were received to be added to the Comprehensive
Economic Development Strategy(CEDS)list. Port of Allyn main well replacement
project$450k,Public Utility District No. 1 Jorstad Substation$6 million;Belfair
Water District No. 1 backup emergency generators$197k,and Belfair Water District
No. 1 new well for Belfair UGA Commercial Core$550k. The Economic
Development Council(EDC)approved the CEDS list unanimously. City of Shelton
additions include:Th Street reconstruction,North diversion lift station,water
reclamation plant(WRP)filter replacements,and WRP headworks capacity
upgrades.
10:40 A.M. 2022 Budget Workshop—Jennifer Beierle
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jennifer shared the beginning fund balance is$21,500,000;revenues$61,903,106;
salaries and benefits$29,815,490;operating$13,259,917;and expenditures
$61,903,106. 2022 budget expense over revenue is$2,672,301. Budgeted for next
year is$7.2 million. Special Fund revenue and expenditures$111,295,980;salaries
and benefits$13,337,023;and operating$97,958,957. The amount of added
Maintenance Level 3 (ML3)to the General Fund total$1,133,851. Approved Policy
Level Requests(PLRs)total$1,257,938. Total open PLRs$2,586,509. Ending fund
balance$18,827,699. The approved Judicial Clerk position from.5 Full Time
Employee to I FTE amount increased to$30,531. For Human Resources,there are
two manager positions that will be changed to one director position. Approved to
move forward. Judge Pro-Tem actuals for 2018:z:$27k,2019-$33k;2020=$35k,
and through October 2021 =$38k. Commission agreed on$45k for Judge Pro-Tem.
CV-1 and CV-2 grant for::z$500k needs added to Revenue and Expense. Approved
to move forward. For the Health Department,clarification is needed for the Public
Health Nurse position which is not currently in the budget. Spencer Lake
Management beginning fund balance and expenditures will be reduced by$6,792.
One-time expenditures for the General Fund include: IT trackables computer
replacement,upfit for Sheriff vehicles,and training and classes. For ARPA funding
the amount will be changed to$200k for Rustlewood,$100k for Beards Cove,and
$330k for Belfair.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 22,2021
Monday,November 22,2021
9:00 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren asked to renew the lease agreement with North Mason Resources to
provide office space to Veteran Service Officers for$350 per month. Approved to
move forward.
• Jennifer Beierle shared the following changes to the Mason County Financial Policy:
expanded Internal Allocation Costs to Internal Rates Calculate for the Budget,
additional language under Grants and Federal or State Funding,additional language
under Revenue,additional language under Expenditures,change in language under
Fund Balance.
• Jennifer reviewed the American Rescue Plan Act(ARPA)of 2021. Grand total of
ARPA requests$18,346,180;approved so far$6,028,111;funds still available
$456,340;total remaining ARPA funds from 2021 and 2022$6,940,790. The
Treasurer would like to move$75k from their approved$200k to businesses instead
of individual households for property tax help. Approved to move forward.
• Jennifer shared an update for the Resolution setting a Public Hearing for the budget
amendment. $8,678 was added to incoming revenue and expenditures for the AOC
for Superior Court. Approved to move forward.
9:30 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Alex Paysse requested to close Public Health early on December 16,2021 from
12:00 p.m.to 4:00 p.m.for staff training. Approved to move forward.
• Kell Rowen requested to post and fill a Building Inspector/Plans Examiner position.
Approved to move forward.
• Marissa Watson shared a Public Hearing for January 18,2022 to consider
amendments to Title 17—Zoning Code regarding height limits,reduction of standard
side yard setbacks,and accessory dwelling unit requirements within specific zones in
the Rural Lands and Urban Growth Areas of Mason County. Approved to move
forward.
• Cmmr.Trask shared the Coastal Caucus and the Timber Counties met at the WSAC
Leadership Conference and plan to put together a committee regarding the Transfer
of Development Rights(TDRs)and also a separate group called the Wildfire
Neighbors that Mason County should be included in.
9:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Richard Dickinson shared a News Release for the 2022 Solid Waste Rate Increases.
Disposal rates at all Mason County Transfer and Drop Box stations will increase by
6.5%beginning February 1,2022 per Resolution#61-13. Approved to move
forward.
• Loretta gave a quick storm report from last week.
10:00 A.M. Public Works—Loretta Swanson
Belfair UGA/PSIC Sewer Extension Project—Project Bidding
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Michael Lubovich,Project Manager for Kennedy-Jenks,gave a PowerPoint
presentation on the Belfair Sewer Extension Project. Preliminary design,initial
concept,project goals,alternatives,and construction were discussed. Advertising for
construction bids will happen in December,awarded in January,contracted in
March,and be substantially completed by February 2023.
10:30 A.M. 2022 Budget Workshop—Jennifer Beierle
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Jennifer shared the proposed beginning fund balance is$21,500,000;total revenue
less the beginninglend fund balance$40,903,106;salaries and benefits$29,812,716;
operating$13,670,439;and expenditures less the ending fund balance$43,483,155;
ending fund balance$18,919,951. Expenditures over revenue$2,580,049. Special
funds$36,962,796;total revenue with beginning fund balance$111,745,998;
revenue$74,783,202;salaries and benefits$13,444,962;operating$71,122,319;
ending fund balance$27,178,717. Total budget for Special and Other Funds
$111,745,998. Grand total including all funds revenues and expenditures
$174,149,109. For Current Expense,the one-time expenditures total grant revenue
in the General Fund$2,364,789. IT equipment,including all computers being
replaced,$197,509. Capital vehicle up fit$268k which is the estimate if replacing
seven vehicles on a normal year;however,this year more vehicles are needing
replaced due to timing and updating the fleet. Child Support Enforcement Fund 185
$37k,also in the Prosecutor's Office to offset the grant revenue that may or may not
come in. Total$2,867,298. Changes include:replacing the Human Resources(HR)
Administrator and Manager position with the HR Director position—savings of
$64,904;Personnel and Risk Analyst position allocated to Public Works and
supervised by HR;District Court Administrator reclass included for$17,130;District
Court increased Judge Pro-Tem reduced to$45k;Non-Departmental added$500k to
revenue and expense for the Community Development Block Grant CV-1 and CV-2.
Special Fund 117 tentative request from Todd Parker to add$92,765 for a refund;
Fund 141 Sheriffs Boating Program added$8,800 for grant;Fund 150 Community
Services Health added$107,939 to revenue for COVID cares and$107,939 to
expenditures under salaries and benefits for the temporary Public Health Nurse
position;Fund 150 Community Services Health added$7,167 to beginning fund
balance to cover the Non-Union across the board increase;and Fund 411,412,and
413 for utility funds added ARPA expenditures$200k for Rustlewood,$150k for
Beards Cove,and$330k for Belfair Sewer.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 29,2021
Monday,November 29,2021
9:00 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Mark Neary shared the 2022 Budget Hearing is set for Monday,December 6,2021 at
9:00 a.m.
• Diane Zoren shared the final 2021 Briefing meeting is set for December 20,2021
and the final 2021 Commission meeting is set for December 21,2021. Briefings will
continue to be held weekly and Commission meetings will be held every other week.
• Diane requested to replace the temporary position with a permanent position in
Emergency Management and to retain the temporary position until the permanent
position is filled. This position has been budgeted in the past. Approved to move
forward.
• Diane shared the FY21 Emergency Management Performance Grant(EMPG)#E22-
136 for$35,738. 50%match for the grant which comes from the 2021 DEM salaries
and supplies budget lines. Approved to move forward.
• Mark discussed an offer received from the Shelton YMCA. The YMCA is offering
County employees a complementary pass that will grant the employee and their
family a free visit and will waive the joining fee if they sign up for membership.
Approved to move forward.
• Mark discussed hiring an interim Human Resources Director and establish a salary.
Six labor contracts are in negotiation and Frank Pinter has extensive knowledge in
Union contracts and negotiation. This would be effective December 1,2021 at the
Non-Union Salary Range 47 Step 5 plus 5%special pay for a total monthly salary of
$13,869.45. Approved to move forward.
• Cmmr. Shutty shared that Mike Oblizalo from Hood Canal Communications is
actively pursuing significant State broadband office grants and is seeking a letter of
support for their application. Approved to move forward.
10:30 A.M. State Auditor Exit Conference
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Amy Strzalka,Cheryl Friesen,and Tammy Lane gave a presentation on the Exit
Conference for Mason County. Audits increase trust in government,provide
transparent examinations of the operations of local government,and help improve
the efficiency and effectiveness of government. A financial statement audit was
conducted for the period of January 1,2020 through December 31,2020. This issues
an opinion on whether the information included in the financial statements can be
relied upon to make decisions. An unmodified/clean opinion was issued on the
County's financial statements. No deficiencies were found and no uncorrected
misstatements were identified. A finding was issued for the declining financial
condition of the Belfair Sewer Fund and Rustlewood Water and Sewer Fund. It is
recommended that the County strengthen internal controls to ensure that BARS
manual changes are implemented and financial statements and notes are accurate and
complete. These errors were corrected by the County during the audit. The single
audit also covers from January 1,2020 to December 31,2020. This determines if the
County complies with federal grants. No material weaknesses or significant
deficiencies were identified in internal controls. For the Schools and Roads grant,
the County did not have adequate internal controls to ensure compliance with federal
reporting requirements,this issue has since been fully resolved. The major program
selected for audit was the COVID-19 Coronavirus Relief Fund. The County
improperly charged the fund for$121,598 of expenditures incurred outside of the
period of performance. The accountability audit is to ensure the County complied
with State laws,regulations,grants,contracts,its own policies and procedures,and if
the County has adequate controls to safeguard public funds. The County complied
with all applicable laws,regulations,and policies ensuring the safeguarding of public
resources. The following areas were examined for this audit:accounts payable—
general disbursements;payroll—gross wages,overtime,extra pay,retroactive pay,
and accreditation pay;procurement—professional services and public works;
compliance with public works projects—prevailing wages and change orders;jail—
cash receipting;use of restricted funds—hotel/motel taxes;and compliance with
housing and lodging tax contracts. The next audit will be in the summer of 2022 for
accountability for public resources,financial statement,and federal programs.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of December 6,2021
Monday,December 6,2021
10:00 A.M. District Court—Patsy Robinson
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Patsy shared the Interpreter Reimbursement Program for District Court Interagency
Agreement#IAA22480 increased to$13,863 for costs incurred from July 1,2021 to
June 30,2022. Approved to move forward.
10:10 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Diane Zoren shared that Wes Stockwell,Mason County Coroner,submitted his
resignation effective January 1,2022. Pursuant to the Washington State
Constitution,the Commission must solicit from the Mason County Democratic party
three nominees to fill the vacancy. A letter to the Democratic Party will be added to
tomorrow's agenda. Also discussed was special pay for the interim Coroner,Jaime
Taylor. Approved to move forward.
• Jennifer Beierle discussed the deletion of Fund#404 North Bay Case Inlet Sewer
Utility Reserve Fund and Fund#405 Wastewater System Development. Both funds
are no longer necessary. Approved to move forward.
10:40 A.M. Community Services—Dave Windom
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Dave shared the Interlocal Agreement for Fire Investigation Services between Mason
County and Mason County Fire Chiefs Association. This agreement is done on a
biennium basis and covers investigations of fires,trainings, and materials. Approved
to move forward.
• Marissa Watson discussed the 2021-2023 Shoreline Master Program(SMP)
Competitive Grant from the Washington State Department of Ecology for the
amount of$50k. The initial award email is to authorize the grant to Mason County
for the SNIP User Guide project. Approved to move forward.
• Dave shared that back in May a contract that was becoming unduly burdensome with
administrative costs of over 50%of the cost of the grant was cancelled. A new
Youth Drug Prevention Grant for$77,673 per year for five years was applied for.
Approved to move forward.
• Dave gave an update on the Omicron COVID variant and shortening the length of
quarantine time from 14 days to 10 days.
11:00 A.M. Juvenile and Superior Court—Jim Madsen
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jim requested to open recruitment for two fully funded full-time Juvenile Detention
Officer positions,one female and one male. Approved to move forward.
• Jim shared the Interagency Agreement between Washington Administrative Office
of the Courts and Superior Court for interpreter and language access services for
costs incurred between July 1,2021 to June 30,2022 up to a maximum of$7,862.
Approved to move forward.
• Jim shared the DSHS County Program Agreement for Court Commissioner services
related to child support. This will extend the contract an additional five years to June
30,2026 and it is anticipated to receive$11,800 for the 2021-2022 fiscal year.
Approved to move forward.
11:15 A.M. Public Works—Loretta Swanson
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Loretta shared a Supplemental with Gibbs&Olson for the Public Works Facility
Water and Wastewater System Design Contract. This will extend the contract
through December 31,2022 with no changes to the dollar amount. Approved to
move forward.
• Mike Collins discussed the new Bridge Inspection Agreement with the Washington
State Department of Transportation(WSDOT)for the same work for another ten-
year term unless amended. Approved to move forward.
• Richard Dickinson shared a News Release for free Christmas Tree recycling
available at the Shelton Transfer Station and Belfair Solid Waste Drop Off Facility
from December 27,2021 to January 10,2021. Approved to move forward.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of December 13,2021
Monday,December 13,2021
9:00 A.M. Community Services—Kell Rowen
Squaxin Island Memorandum of Agreement
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Erica Marbet, Squaxin Island Natural Resources,shared that in February of 2019 a
Memorandum of Agreement(MOA)was signed between Squaxin Island Tribe and
Mason County. In this agreement the County is to inventory existing water uses in
the county to plan for future water use and put in place protective measures in the
County's comprehensive plan and development regulations. At this time no
complete inventory of water usage has been done. Untested projects as offset for
future well development has been offered,no other water projects have been offered.
Leadership has not given staff direction on modifications to the comprehensive plan
and development regulations to protect instream flows. A new staff person has been
hired to produce initial case report on Johns and Goldsborough creeks. Sharon
Haensly,Attorney with the Squaxin Island Legal Department,added that some tasks
have been completed but wants to know what the County's plan is moving forward.
The MOA is binding and remains in effect until December 31,2022 but can be
extended if there is a lawsuit or appeal. For dispute resolution,one party would give
the other party written notice of the dispute and then go into a non-binding mediation
jointly chosen. A comprehensive line by line response would be preferred. Dave
Windom sat down with Kell Rowen and Alex Paysse to go through the letter from
the Tribe. There is data on hand for a number of the tasks and many already exist in
WRIA 15 which was vetoed by a number of parties including the Squaxin Tribe. A
letter will be drafted for signature at the January 4,2022 meeting.
9:30 A.M. Support Services—Mark Neary
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Jennifer Beierle shared the monthly financial report. Current expense revenue
$41,228,818 which is 104%of the budgeted revenue;Treasurer's revenue
$28,409,502 which is 108%of the budgeted revenue;Current Expense Expenditures
$35,681,349 which is 87%of the budgeted expenditures;six-year specific revenue
streams comparison are all up except Road Diversion Property Tax which is
expected due to it being budgeted less and receiving less on purpose;November
sales tax$749,235.68;total sales tax received so far$7,676,668.62;projected end of
year revenue is closer to$8.35 million;six-year financial recap cash$21,944,960;
Special Fund cash balance$43,545,703;motor pool expense$1,260,664 which is
94.16%;Special and other funds revenue comparison$54,532,445 which is 95%of
total budgeted revenue;and expenditure$43,172,056 which is 64%of total budgeted
expenditures.
• Diane Zoren discussed appointing Jaime Taylor on January 1,2022 as the acting
official for Coroner due to the Democratic Party not having a nomination until mid-
January. Approved to move forward.
• Diane shared a list of Boards,Councils,and Commissions that each Commissioner
currently sits on.
9:45 A.M. Coroner—Jaime Taylor
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Jaime brought forward an amendment to the Interlocal Agreement for Pathology
Services between Kitsap County and Mason County. The compensation amount
increased to$87,000. Approved to move forward.
9:50 A.M. Sheriff s Office—Chief Hanson
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Chief Hanson shared a proposal to aid in hiring Corrections staff by converting the
two existing non-filled and funded Deputy positions to Community Services
Officers. The non-commission position is covered by Civil Service and
Woodworkers Union and is a savings of about$20k per position. Approved to move
forward.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Michael MacSems shared a News Release for the Mason County Heritage Grant
Program for 2022. A budget of$10k was set for a cap of$2k per grant which is
considerably more than previous years due to higher real estate revenue. Approved
to move forward.
• Alex Paysse discussed updating Chapter 6.32 Preliminary Platting Standards which
addresses health requirements for subdivisions and planning. Language needs
changed due to State code or being irrelevant. The timeline estimate for amendment
is 34 months.
• Dave discussed the annual contract with Mason Matters for Community Health
Improvement work in the amount of$25k. Mason Delta said they would match that
amount. Approved to move forward.
• Dave gave an update on the Omicron COVID variant.
10:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Loretta requested to purchase two additional Automated Flagger Assistant Devices.
Approved to move forward.
• Loretta requested approval to advertise,set a bid date and time,and award a contract
for the Belfair Sewer Extension. The new debt range is$4.4 to$5.1 million. The
last payment on existing debt will be made in 2032. In 2023 the current annual loan
repayment amount drops from$1.05 million to$956k. Historically$1.25 million
has been budgeted between$800k from REET2 and$450k from.09 Funds. The
assumed construction cost is$4.5 million. A spreadsheet with different repayment
scenarios was shared. A Belfair Sewer Extension Town Hall meeting will be held
January 10,2022 at 6:00 p.m.
• Kell Rowen will be briefing the Commission on extending the consultant contract for
the Belfair Planned EIS on December 20,2021 and will set a date for the consultants
to give a detailed presentation potentially on January 3,2022.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
+' Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
xu November 9, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Mark Neary led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Notice of Discontinued
Liquor License for Long Road Winery, Approval of Liquor License for Westside Pizza in
Belfair, and Change of Location for 2BUDZ.
4.1.2 Federal Energy Regulatory Commission sent in letters regarding postponement of Functional
Emergency Action Plan Exercise, Cushman and Wynoochee Projects, and planning
requirements for the Twelfth CSIR for the Cushman Hydroelectric Project.
4.1.3 Cheryl Heywood sent in a letter asking the Commissioners to concur with the appointment of
Toni Gwin to the Timberland Regional Library Board of Trustees.
4.1.4 Mason County Public Hospital District No. 2 sent in a Levy Certification.
4.1.5 Mason County Republican Party sent in Resolutions passed regarding elections.
4.2 Cheryl Heywood presented a Timberland Regional Library Update.
4.3 Mark Neary presented a Help Shape the Future of Mason County Parks, Recreation, Open
Space, and Trails News Release.
5. Open Forum for Citizen Input
Mark Golda feels that substantive mistakes have been made in the minutes of the Planning
Advisory Commission (PAC) and the Commission meeting for the rezone of three properties from
residential to commercial owned by the new Hiawatha, LLC, Mark Kamin. On July 19, 2021 PAC
met concerning recommendations to make to the Commissioners because the change from
residential to commercial will severely impact nearby residents. The minutes from the PAC
meeting do not reflect completely what happened in the meeting. In the August 31, 2021
Commission meeting it was stated that those minutes are relied upon for a decision and that the
recommendations were unanimously approved. The minutes are not an exact reflection or
transcript of what happened in the meeting. Transcripts are made by people certified under oath.
Minutes are made by staff. The PAC unanimously recommended a 30'to 50'setback of a physical
and vegetative barrier on Hiawatha Boulevard and prohibiting access for new Hiawatha via
Hiawatha Blvd. Mark pointed out that the new Hiawatha boundary is the centerline of Hiawatha
Blvd. The setback should be counted from the edge of the road, not the centerline. However, if
you look at the minutes from both Commissions, Kell Rowen stated that it is a 15'setback. This
rezone will adversely impact 100 families with young children and senior citizens who use that
road daily. This is a very serious problem that needs to be fixed before the minutes are approved.
The PAC discussed memorializing these restrictions as a deed restriction and Kell Rowen said this
was possible and that there was a precedent for it. Mr. Kamin, whose property has been
residential, put a 45,000 square foot metal frame building on the parcel. His representation
cannot be relied upon.
6. Adoption of Agenda
Cmmr.Trask/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Shutty/Trask moved and seconded to adopt the September 27, 2021 Briefing
Minutes and June 22, 2021 and August 31, 2021 Regular Minutes as presented. Motion
carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8084002-8084228 $ 2,342,613.20
Direct Deposit Fund Warrant # 81741-82142 $ 796,779.55
Salary Clearing Fund Warrant # 7006234-7006258 $ 519,641,83
Treasurer Electronic Remittance $ 205,351.73
8.2 Approval to add James Erwin to the Foothills Park Host Contract with Lara Nelson for a term
ending December 31, 2022.
8.3 Approval of the Sub-Recipient Agreement with Community Action Council of Lewis, Mason, and
Thurston Counties for service provision under a Public Services Washington State Community
Development Block Grant(CDBG) for$100,080 for a term of July 1, 2021 through June 30,
2022.
8.4 Approval of the Resolution for County Road Project (CRP) 2031 — Mason Lake Road
Improvement Project; approval for the Chair to sign all pertinent documents; and approval for
Public Works to advertise, set a bid opening date and time, award contract and any change
orders. The Contract award will be announced during a regular meeting of the board. (Exhibit
A, Resolution # 2021-066)
8.5 Approval to authorize Public Works Utilities and Waste Division to purchase the 360 Compaction
Clamshell Pin on 360 Rotate John Deere attachment from PAPE Machinery as a sole-source
purchase in the amount of$45,256.25. (Exhibit B, Resolution # 2021-067)
8.6 Approval for the Department of Community Development to accept a Local Records Grant in the
amount of$19,620.
8.7 Approval to set a Public Hearing for Tuesday, December 7, 2021 at 9:15 a.m. to consider a
rezone request of an approximately 3.22-acre parcel # 32232-34-90012 from Rural Residential
5 (RR5) to Rural Commercial 2 (RC2).
8.8 Approval of the budget supplement and purchase Off-Site Backup Storage in the amount of
$63,376 for a three-year contract.
8.9 Approval of the Consolidated Homeless Grant Amendment with the Department of Commerce
and approval of Mason County Contract# 21-058 amendment with Crossroads Housing.
8.10 Approval of CHOICE Regional Health Network Youth Marijuana Prevention and Education
Program Contract Amendment No. 6 extending the contract from July 7, 2021 through June 30,
2022 for$25,000.
8.11 Approval for the Chair to sign the 2022 Vehicle Take-Home Assignment Authorization Request
forms for the following individuals: Kelly Frazier, Cynthia Brewer, Jeremy Seymour, Rod LaRue,
Grant Dishon, Pete Medcalf, and Michael Leeberg.
8.12 Approval for the Chair to sign the Out of Class/Lead/Special Pay Authorization Request forms for
the following individuals: Todd Cannon, Josh Luck, Genie McFarland, Grace Miller, and Anna
Smith.
8.13 Approval to amend and have the Chair sign the following Community Development Block Grant
Sub-Recipient Agreements with Enterprise for Equity, Washington State University Extension
Division of Governmental Studies and Services, Economic Development Council of Mason
County, and North Mason Chamber of Commerce.
8.14 Approval of the adjusted Environmental Health Fee Schedule per Resolution 70-13 with an
effective date of January 1, 2022.
8.15 Approval of the following for each of the 2022 County Road Safety Projects: approval of a
Resolution for CRP 2032 Guardrail Retrofit to Existing Bridges, CRP 2033 Horizontal Curve
Analysis and Data Improvement, and CRP 2034 Sign Post Reflective Panels; approval for the
County Engineer to advertise, set a bid date and time and award contract; approval for the
County Engineer to announce Request for Qualifications as needed for consultant services for
the project and enter into contract; and approval for the County Engineer and/or the Chair to
2 1 November 9 , 2021 Commission Minutes
sign all pertinent documents for project and Federally funded Highway Safety Improvement
Program grant. (Exhibit C, Resolution # 2021-068)
8.16 Approval to authorize ER&R to declare vehicles and vehicle equipment as surplus and to allow
ER&R to dispose of said vehicles and vehicle equipment pursuant to Mason County Code and
State laws through the Washington State Surplus Auction.
8.17 Approval to amend Resolution #2021-035 to change the title from Human Resources
Administrator to Human Resources Director and move the range to 46 on the Non-Represented
Salary Scale. (Exhibit D, Resolution # 2021-069)
Cmmr.Trask/Shutty moved and seconded to approve action items 8.1 through 8.17.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COWD-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to execute a Resolution to adopt the 2022 Annual Construction Program. Staff:
Mike Collins (Exhibit E, Resolution # 2021-070)
Mike shared that this is the Annual Construction Program presented each year. Corrections
include: item # 2 the Old Belfair Highway paving project was completed and is now the
Shelton Springs Road Improvement Program; item # 26 the amount was$139,000 but is
actually $4,000 for PE work. Gravel roads that will be converted to chip seal are: Sunny Side
Road, California Road, Kelley Hall Road, and Sunny Slope Road which is a combination of 6.7
miles of gravel road. There may be right of way issues however there are a couple versions of
backup plans. County force work is at $962,500 which is a combination of converting gravel
roads and the two culvert projects at North Shore Road Cady Creek and Great Bend. The
culvert projects will be reimbursed with Rural Arterial Program funding. Items 24, 25, and 26
are the most recent Highway Safety Improvement Program funded projects for the guardrail
retrofit, horizontal curve analysis, and post reflective panels.
Cmmr. Shutty/Trask moved and seconded to approve and execute the Resolution
to adopt the 2022 Annual Construction Program as presented. Motion carried
unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to execute a Resolution to adopt the 2022-2027 Six-Year Transportation
Improvement Program (TIP). Staff: Mike Collins (Exhibit F, Resolution # 2021-071)
Mike shared that the first 26 items on this list match the Annual Construction Program.
Additional items include Shelton Valley Culvert replacement, Trails Road realignment, Log Yard
Road W freight update, Mason Benson intersection safety, and Freight Corridor trail. These
are non-funded projects at this time but most be on the Six-Year TIP to apply for funding.
Cmmr. Trask/Shutty moved and seconded to approve and execute the Resolution
to adopt the 2022-2027 Six-Year Transportation Improvement Program (TIP)as
presented. Motion carried unanimously. N-aye; S-aye; T-aye.
10.3 Public Hearing to consider the proposed amendments to the Mason County Code Chapter 6.76
for On-Site Sewage Regulations with an effective date of January 1, 2022. Staff: Alex Paysse
(Exhibit G, Resolution # 2021-072)
Alex shared that this code update regulates on-site sewage systems, septic contractors, and
enforcement of proper sewage disposal as it relates to public health and State codes. County
3 1 November 9 , 2021 Commission Minutes
staff has received complaints from the public, contractors, realtors, and program staff
regarding various code sections or lack thereof. The On-Site Sewage Advisory Committee,
Board of Health, and Department of Health to prepare the proposed updates. This proposal
was approved unanimously by the Sewage Advisory Committee, approved by the Board of
Health, reviewed by the State Department of Health, and is consistent with WAC 246-272A.
Cmmr. Shutty/Trask moved and seconded to approve the proposed amendments to
Chapter 6.76 with an effective date of January 1, 2022 as presented by staff.
Motion carried unanimously. N-aye; S-aye; T-aye.
10.4 Public Hearing to take comment on the Mason County Commissioner Redistricting Plan as
submitted by the Redistricting Citizen Advisory Committee. Staff: Diane Zoren
Diane shared this is to take comment on the Commission Redistricting Plan. The district lines
are recommended to remain the same per the Redistricting Citizen Advisory Committee. A
series of meetings were held at a Public Hearing. The conclusion was that the population
differences between the districts are small and the Committee concluded unanimously that the
benefit of continuity outweighs the desire to reduce population variance. This redistricting is
done every 10 years after the Census which was done in 2020. This plan has been posted on
the County website. The law states that you cannot adopt the plan until at least one week
after holding the Hearing. Staff recommends placing the adoption of the plan on the
November 23, 2021 agenda.
Cmmr. Shutty/Trask moved and seconded to adopt to move forward with the
recommendation for the redistricting as submitted by the Citizen Advisory
Committee and move it to the November 23, 2021 Regular meeting of the Mason
County Commission and be placed on the action agenda. Motion carried
unanimously. N-aye; S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:08 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
4 1 November 9 , 2021 Commission Minutes
Board of Mason County Commissioners
Proceedings
Commission Chambers
no.'C'
411 N 5th St, Shelton, WA 98584
November 23, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Cmmr. Trask led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 David-Allen Korner sent in a request regarding his property.
4.1.2 Shawn Fontana sent in a Mason County Parks &Trails Advisory Board Application.
4.1.3 Washington State Liquor and Cannabis Board sent in the following: Marijuana Retailer
License for Belfair Cannabis Company and a Temporarily Discontinued License for M and R
Distributing.
4.1.4 Capital Region Educational Service District # 113 sent in their Tax Certification for 2021
Collections.
5. Open Forum for Citizen Input
Greg Sypnicki shared that he had attended the Briefing on Monday, November 15, 2021 about the
proposed maintenance improvements for the existing parts of the Belfair sewer and appreciated
the not extending the sewer at the County's expense. Greg, and many other Mason County
constituents were unhappy with the prospect of the County borrowing money to expand the
sewer and landowners or developers having to pay that debt. It was later heard that a developer
purchased a couple of parcels and were willing to pay for the line extension. At the Monday,
November 22, 2021 Briefing, Michael Lubovich gave a presentation on extending the sewer line
into Kitsap County. There are concerns especially due to not having an agreement from
Bremerton on what costs they are willing to incur. When the Belfair sewer system was initially
constructed, the estimated cost was $14 million but the actual cost was between $52-54 million.
Bremerton should pick up part of the cost.
Andrew Makar shared that he is not inherently opposed of taxation for the public good such as
capital improvements for anticipated growth. He asks that the Commission considers the numbers
and who will benefit from this project as well as provide intellectual honesty regarding this project
and its costs. Taxpayers will be on the hook to pay for this project while the benefits will flow into
the pockets of developers.
6. Adoption of Agenda
Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Trask/Shutty moved and seconded to adopt the October 4, 2021 and October 11,
2021 Briefing Minutes and October 12, 2021 and October 26, 2021 Regular Minutes as
presented. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8084229-8084500 $ 2,039,539.50
Direct Deposit Fund Warrant # 82143-82537 $ 753,104.04
Salary Clearing Fund Warrant # 7006259-7006293 $ 992,341.39
Treasurer Electronic Remittances $
8.2 Approval to appoint Teri Arcieri to the Planning Advisory Commission for a term ending January
31, 2025.
8.3 Approval to amend Resolution # 2021-069 to approve the reclassification of the District Court
Administrator from Salary Range 35 to a Chief District Court Administrator at Salary Range 41
and place the incumbent at Step 5 effective November 16, 2021 on the current 2021 Non-
Represented Salary Scale.
8.4 Approval to amend Resolution # 2021-069 to the proposed new Non-Represented Salary
Alignment Table structure with added steps and a 1.75% general wage increase effective
January 1, 2022 on the provided scale. (Exhibit A, Resolution # 2021-073)
8.5 Approval for the Chair to sign the contract with FCS Group to conduct a housing needs
assessment for Mason County in the amount of$50,000 from December 1, 2021 to July 30,
2022.
8.6 Approval of a Resolution cancelling outstanding warrants in the amount of$7,487.63 as listed in
Exhibit A. (Exhibit B, Resolution # 2021-074)
8.7 Approval to renew the Sandhill Park Host contract with Clayton Casto through December 31,
2022.
8.8 Approval to amend Resolution # 2020-84 for the County's 2022 health insurance contributions
to the following (Exhibit C, Resolution # 2021-075):
8.8.1 Effective January 1, 2022 for participants of the PEBB Medical program, which allocates
through the pooling method, $1,115.46 per month County contribution for employees
with single enrollments on medical and $1,644.98 with dependent enrollments, for
Teamsters Probation and Community & Family Health and IWA Deputy Prosecutors and
Public Defense whose Collective Bargaining Agreements are in place and ratified on
January 1, 2022 and Non-Represented and Elected Officials, and;
8.8.2 Effective January 1, 2022 for participants of the PEBB Medical program which allocates
through the pooling method, $1,115.46 per month County contribution for employees
with single enrollments on medical and $1,592.98 for employees with dependent
enrollments, per month for Teamsters General Services Collective Bargaining Agreement
expiring December 31, 2021 and not ratified by January 1, 2022.
8.9 Approval of the Resolution adopting the amended 2021-2022 Comprehensive Economic
Development Strategy (CEDS) Project list as recommended by the Mason County Economic
Development Council. (Exhibit D, Resolution # 2021-076)
8.10 Approval to set a Public Hearing for Tuesday, December 21, 2021 at 9:15 a.m. to consider
approval of budget supplemental appropriations and amendments to the 2021 budget. Total
requests for adjustments to authorized expenditure appropriations in the General Fund are
$1,841,380. Total requests to authorized expenditure appropriations in funds other than the
General Fund are $2,402,000. (Exhibit E, Resolution # 2021-077)
8.11 Approval to authorize a transfer of$30,000 from the 2021 Office of Public Defense salaries and
benefits budget to the operations budget due to an unfilled Deputy I position causing an
increased need for outside professional services.
8.12 Approval to use American Rescue Plan Act (ARPA) funds for the Mason County Sheriff's Office of
up to $40,000 for the installation of in-car vehicle cameras for the years 2021 through 2024 and
approval of an additional $2,365 of ARPA funding for the purchase of cameras in the year 2021.
8.13 Approval to award $450,000 a year from the Rural County Sales &Use Tax Fund (.09) to the
Mason County Belfair Sewer in 2022 and 2023 for Belfair Wastewater Treatment &Water
Reclamation Projects: Phases 1-4 Planning and Capital Infrastructure Development as allowed in
RCW 82.14.370.
8.14 Approval to award $90,000 from the Rural County Sales &Use Tax (.09) to the Mason County
Economic Development Council in 2022 for business retention, expansion, recruitment project,
and economic development planning as allowed in RCW 82.14.370 and approval to enter into
contract.
8.15 Approval of the Resolution authorizing the sole-source purchase of IA Pro software for internal
investigations for the Mason County Sheriff's Office. (Exhibit F, Resolution # 2021-078)
2 1 November 23 , 2021 Commission Minutes
8.16 Approval to authorize Public Works to execute Agreement # 1 with Drayton Archaeological
Research extending the completion date to December 31, 2023 for on-call cultural resources
services with a maximum payout of this agreement to not exceed $50,000.
8.17 Approval to authorize the Deputy Director, Public Works and Utilities and Waste Management,
to advertise a Request for Proposals for On-Call Sewer Lift Station Pumping, Water Jetting, and
Video Inspection of Sewer Lines Services and execute a two-year agreement with a renewal
option.
8.18 Approval of Consolidated Contract # CLH18253 Amendment # 24 adding $150,000 for COVID-
related expenditures; adding $1,522,000 for the Foundational Public Health Biennium for the
next two years; and redistributing unspent funds for the Office of Drinking Water Group A
program.
8.19 Approval to hire an Environmental Health Specialist to complete the Foundational Public Health
Services contract requirements funded by the Washington State Department of Health.
8.20 Approval of the Professional Services Contract Agreement Amendment # 2 between Mason
County Public Health and the Hood Canal Coordinating Council to increase the project budget
from $174,500 to $191,362. Additional funding will go towards program coordination, PIC
fieldwork, and purchase of sampling equipment for staff.
8.21 Approval of the use of$10,000 of ARPA Funds under Category 2:13 — Negative Economic
Impacts/Other Economic Support and approval to sign the agreement with Crossroads Housing.
8.22 Approval of the Amendment to the Subrecipient Agreement with Community Action Council of
Lewis, Mason, and Thurston Counties (CAC) for CARES Act Community Development Block
Grant (CDBG) CV1-Coronavirus Funds to include funding for CV2 program and update the
beneficiary figures.
8.23 Approval to adopt the Mason County Commissioner Redistricting Plan as submitted by the
Redistricting Citizen Advisory Committee. (Exhibit G, Resolution # 2021-079)
8.24 Approval of the Resolution establishing the 2022 Field Rental Rates for the Mason County Parks
and Trails Department. (Exhibit H, Resolution # 2021-080)
8.25 Approval to pay Todd Cunningham, Building Inspector V, Lead Pay.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.25.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to Certify to the County Assessor the amount of taxes levied for County
purposes and the amount of taxes levied for Current Expense and Road for 2022. An increase
to the Current Expense and Road property tax levies for 2022 may be considered. Staff:
Jennifer Beierle (Exhibit I, Resolution # 2021-082& Exhibit 1, 2021-083)
Jennifer shared that this is to certify to the County Assessor the amount of taxes levied for
County purposes and the amount of taxes levied for Current Expense and Road for 2022. An
increase to the Current Expense and Road property tax levies for 2022 may be considered.
Pursuant to RCW 84.52.070, Commissioners must certify to the County Assessor the amount of
taxes levied for County purposes and for each taxing district by adoption of a Resolution by
November 30. The recommended action is as follows:
1) Move to increase the 2022 Current Expense Property Tax levy by 0%, bank excess capacity,
and set the levy at$10,611,000.
2) Move to increase the 2022 Road Property Tax Levy by 10.66513%, bank excess capacity,
and set the Levy at $11,339,000. This includes a Diversion of the Road Levy of$1,080,000
and a Levy Shift to Current Expense of$1,080,000.
3 November 23 , 2021 Commission Minutes
3) Move to adopt the 2022 Current Expense and Road Property Tax Levy Resolutions and
continue the Hearing to the December 7, 2021 Commission meeting at 9:15 a.m. to adopt the
Resolution certifying to the County Assessor the property tax levies for collection in 2022.
Ciara Stiles shared that the dollar and percentage increase is over the prior year's actual levy
and must be large enough to capture the increase to reach $11,339,000. Last year, the Road
Fund was decreased by $1,080,000 due to the Road Levy shift to Current Expense. The
amount to increase is $1,079,913 which is equivalent to 10.66513%. By law, the highest
increase to the levy is 1% per year. Had there not been a Road Levy shift, the increase would
reflect 1% this year. The County has some bank capacity because last year Current Expense
and Roads chose not to levy that, the increase was due to new construction, state utilities, and
the shift from Roads to Current Expense.
Jennifer shared if the Road Levy is not brought higher, taxes will decrease significantly because
the right to levy will be lost.
Cmmr. Shutty/Trask moved and seconded to approve to increase the Current
Expense Levy by 0%, bank excess capacity, and set the Levy at $10,611,000.
Motion carried unanimously. N-aye; S-aye; T-aye.
Cmmr. Trask/Shutty moved and seconded to approve to increase the Road Levy by
0%, bank excess capacity, and set the Levy at $11,338,748.30 including a
Diversion of the Road Levy of$1,080,000 and a Levy Shift to Current Expense of
$1,080,000. Motion failed. N-nay; S-nay; T-nay.
Cmmr. Shutty/Trask moved and seconded to table this hearing to include two and
three to November 29, 2021 at 11:30 a.m. and reopen for Public Comment.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:57 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
4 1 November 23 , 2021 Commission Minutes
+* ' Board of Mason County Commissioners
Proceedings
Commission Chambers
V 411 N 5th St, Shelton, WA 98584
December 7, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Michael Ricketts led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence:
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor and Marijuana
Licenses due to expire and discontinued Liquor Licenses for Belfair Market and The Robin
Hood Restaurant.
4.1.2 2022 Levy Certification documents were sent in from the following: Mason County Fire
Districts No. 3, 5, and 6; North Mason School District; Pioneer School District; Port of
Dewatto; and Port of Grapeview.
4.1.3 League of Women Voters of Mason County sent in a request that the Mason County
Commissioners develop a climate resilience plan.
4.1.4 Federal Energy Regulatory Commission sent information on the Plan and Schedule for 10-
Year Spillway Gate Inspections, Cushman No. 2 Development, Cushman Project and
information on the Plan and Schedule to submit a Stress and Stability Analysis for the
Cushman Dam No. 1 Development, Cushman Project.
4.1.5 Congressman Derek Kilmer sent in a letter regarding the COVID-19 vaccine mandates.
4.1.6 Fire District No. 13 sent in the Emergency Medical Services Budget for 2022.
4.1.7 Wes Stockwell, Mason County Coroner, sent in a letter of resignation.
4.2 Alex Paysse read the Early Closure of Mason County Public Health on December 16, 2021
News Release.
4.3 Lydia Buchheit read the Substance Abuse Prevention Grant News Release.
4.4 Richard Dickinson read the 2022 Solid Waste Rate Increases News Release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Trask/Shutty moved and seconded to adopt the October 25, 2021 and
November 1, 2021 Briefing Minutes as presented. Motion carried unanimously. N-
aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of the Resolution amending Resolution # 2020-72 and amending Mason County Code,
Title 2, Chapter 2.151 — Mason County Financial Policies and Procedures. (Exhibit A,
Resolution # 2021-088)
8.2 Approval to authorize Mark Neary, County Administrator, to enter into agreements using
American Rescue Plan Act (ARPA) funding for the following: Temporary County Staff to address
COVID for$92,078; Rustlewood Water Well and Reservoir Electrical Control System for
$200,000; Beards Cove AC Mainline Replacement for$100,000; Belfair Pump Station No. 1
Improvement Project for $150,000; Belfair Pump Station No. 3 Improvement Project for
$180,000; and shift $75,000 of the $200,000 approved on August 3, 2021 for individual
household delinquent property taxes subject to foreclosure to small business delinquent
property taxes subject to foreclosure.
8.3 Approval to renew the lease agreement with North Mason Resources to provide office space to
Veteran Service Officers for 2022 at$350 per month payable from the Veterans Assistance Fund
# 190.
8.4 Approval to sign the letter of support for the application submitted by Hood Canal
Communications, in partnership with Washington Independent Telephone Association, for
funding from the Washington State Broadband Office Infrastructure Acceleration Grant to
expand their broadband network in Mason County.
8.5 Approval of the following 2022 lodging tax awards for Visitor Information Services: North Mason
Chamber of Commerce for $29,120; Mason County Historical Society for $11,440; Shelton
Mason County Chamber for$63,440 and for Tourism Services and Festival Support: Northwest
Event Organizers (NEO) for$327,450.
8.6 Approval to set a Public Hearing for Tuesday, January 18, 2022 at 9:15 a.m. to consider
amendments to Title 17 Zoning Code regarding height limits, reduction of standard side yard
setbacks, and accessory dwelling unit requirements within specific zones in the Rural Lands and
Urban Growth Areas of Mason County.
8.7 Approval of the FY21 Emergency Management Performance Grant (EMPG) contract # E22-136
for$35,738 with a 50% match to the grant from the 2021 Department of Emergency
Management salaries and supplies budget lines.
8.8 Approval to authorize Mark Neary, County Administrator, to place Frank Pinter as the interim
Human Resources Director and establish the total monthly salary at$13,869.45.
8.9 Approval of the contract with Olympic Health and Recovery Services (OHRS) for a Behavioral
Health Navigator position working with Mason County Law Enforcement.
8.10 Approval for the Chair to sign a letter requesting the Democratic Central Committee nominate
three persons for consideration for Mason County Coroner.
8.11 Approval to pay a S% Out of Class Pay to Jaime Taylor, On-Call Deputy Coroner, effective
December 1, 2021 while acting as the Coroner during the absence of the elected Mason County
Coroner, Wes Stockwell.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.11.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider the rezone of an approximately 3.22-acre parcel from Rural
Residential 5 (RR5) to Rural Commercial 2 (RC2). Staff: Marissa Watson (Exhibit B,
Resolution # 2021-089)
Marissa shared this request is by the applicant Michael Ricketts and is to rezone parcel #
32232-34-90012 from Rural Residential 5 (RR5) to Rural Commercial (RC2). This parcel is
located about 260'east of the intersection of E McReavy Road and E Dalby Road. This parcel
is bordered by a gas station, convenience store, Public Utility District No. 1 Switch Station, and
two larger parcels that are already developed with residential structures. South Shore
Construction, LLC and the New Community Church of Union are located in close proximity.
Imagery indicated the parcel has been cleared of a good portion of trees since at least 1990
with period of Scotch broom overgrowth. Both the Planning Advisory Commission and Staff
unanimously recommended approval.
2 December 7 , 2021 Commission Minutes
Cmmr. Shutty/Trask moved and seconded to approve the rezone of parcel #32232-
34-90012 from Rural Residential 5 (11115) to Rural Commercial 2(RC2). Motion
carried unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to certify to the County Assessor the amount of taxes levied for County
purposes and the amount of taxes levied for collection in 2022. Staff: Jennifer Beierle
(Exhibit C, Resolution # 2021-090)
Jennifer shared this hearing is continued from November 29, 2021 to certify to the County
Assessor the amount of taxes levied for County purposes and the amount of taxes levied for
collection in 2022. The Assessor has received all levy requests from the junior taxing districts.
Two options for recommended action:
1) Move to adopt the Resolution certifying to the County Assessor the property tax levies for
collection in 2022.
2) Move to continue the hearing to the December 21, 2021 Commission meeting at 9:15 a.m.
to adopt the Resolution certifying to the County Assessor the property tax levies for collection
in 2022.
Cmmr.Trask/Shutty moved and seconded to adopt the Resolution certifying to the
County Assessor the property tax levies for collection in 2022. Motion carried
unanimously. N-aye; S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:34 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
3 1 December 7 , 2021 Commission Minutes
A Board of Mason County Commissioners
Special Meeting Agenda
Commission Chambers
,. 411 N 5th St, Shelton, WA 98584
November 29, 2021
9:30 a.m.
1. Call to Order—The Chairperson called the special meeting to order at 9:30 a.m.
2. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask.
3. Cmmr. Trask led the Pledge of Allegiance.
4. Public Hearing
a. Public Hearing to certify to the County Assessor the amount of taxes levied for County purposes
tabled from November 23, 2021. Staff: Jennifer Beierle (Exhibit A, Resolution # 2021-
084; Exhibit B, Resolution # 2021-085; & Exhibit C, Resolution # 2021-086)
Jennifer shared that this is a continued Public Hearing from November 23, 2021 to certify to the
County Assessor the amount of taxes levied for County purposes and the amount of taxes levied
for Current Expense and Road for 2022. An increase to the Current Expense and Road Property
Tax levies for 2022 may be considered. For clarification, the Current Expense levies were
approved by a motion at the November 23, 2021 meeting. There are two recommended
actions:
1) Move to increase the 2022 Road Property Tax levy by 0%, increase the Road Property Tax
Levy by 10.66513% over 2021's actual levy in order to reinstate the $1,080,000 levy shift to the
Current Expense Levy from the previous year, bank excess capacity, and set the Levy at
$11,339,000. This includes a Diversion of the Road Levy of$1,080,000 and a Levy Shift to
Current Expense of$1,080,000.
2) Move to adopt the 2022 Current Expense and Road Property Tax Levy Resolutions and
continue the hearing to the December 7, 2021 Commission meeting at 9:15 a.m. to adopt the
resolution certifying to the County Assessor the property tax levies for collection in 2022.
Cmmr. Shutty/Trask moved and seconded to increase the 2022 Road Property Tax
Levy by 0%, increase the Road Property Tax Levy by 10.66513% over 2021's actual
levy in order to reinstate the $1,080,000 levy shift to the Current Expense Levy from
the previous year, bank excess capacity, and set the Levy at$11,339,000. This
includes a Diversion of the Road Levy of$1,080,000 and a Levy Shift to Current
Expense of$1,080,000. Motion carried unanimously. N-aye; S-aye; T-aye.
Cmmr. Trask/Shutty moved and seconded to adopt the 2022 Current Expense and
Road Property Tax Levy Resolutions and continue the hearing to the December 7,
2021 Commission meeting at 9:15 a.m. to adopt the Resolution certifying to the
County Assessor the property tax levies for collection in 2022. Motion carried
unanimously. N-aye; S-aye; T-aye.
5. Adjournment—The meeting adjourned at 9:41 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
Board of Mason County Commissioners
Special Meeting Agenda
Commission Chambers
,. 411 N 5ch St, Shelton, WA 98584
xu December 6, 2021
9:00 a.m.
1. Call to Order—The Chairperson called the special meeting to order at 9:00 a.m.
2. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
3. Cmmr. Shutty led the Pledge of Allegiance.
4. Public Hearing
a. Public Hearing to consider adoption of the 2022 budget for Mason County in the total amount of
$174,046,788. The total General Fund is $62,188,434 and the total other funds are
$111,858,354. Staff: Jennifer Beierle (Exhibit A, Resolution # 2021-081)
Jennifer shared this adoption is pursuant to RCW 36.40.071 and Resolution # 111-85 and is to
be held the first Monday in December. Copies of the 2022 Preliminary Budget were made
available to the public on November 22, 2021 and a balanced budget must be adopted by
December 31, An Emergency Management 1 FTE Training and Exercise Coordinator position for
$76,692 was added. Property Taxes match the Resolution amounts. Fund 001 General Fund
Department 260 Treasurer, the Property Tax budget changed from $11,546,496 to
$11,331,824. Fund 105 County Road Property Tax changed from $9,048,298 to $9,179,000.
Fund 164 Mental Health Tax changed from $240,000 to $221,136. Fund 190 Veterans
Assistance changed from $137,522 to $138,040.
The two options for recommended action are:
1) Move to adopt the 2022 budget in the total amount of$174,046,788. The total for the
General Fund is $62,188,434 and the total other funds are $111,858,354. Beginning fund
balance $21,500,000; total revenue $40,688,434; total salaries and benefits $29,889,408;
operating $13,670,439; ending fund balance $18,628,587; and total expenditures and ending
fund balance $62,188,434. For other funds the beginning fund balance is $36,962,796 and
revenue $74,895,558. Expenditures for the other funds salaries and benefits $13,444,962;
operating $71,122,837; and ending fund balance $27,290,555. Total beginning fund balance
and revenue and total ending fund balance and expenditures both total $111,858,354.
2) Close public comment and continue the Public Hearing to December 21, 2021 at 9:15 a.m. to
consider adoption of the 2022 budget.
The beginning fund balance of$21,500,000 includes the County's reserves. Accrued leave
reserve based off of the three years prior actuals $347,742; equipment reserve budgeted for
vehicles $932,475; technology reserve budgeted last year for any small tools or minor
equipment $264,295; contingency reserve of$1,000,000; operating reserve at 25% of the prior
year's actual expenditures in the General Fund $10,044,540; unassigned beginning fund balance
$8,910,948.
Cmmr. Neatherlin shared a third option, pass at a lower amount but never a higher amount.
Cmmr. Shutty/Trask moved and seconded to move to adopt the 2022 budget in the
total amount of$174,046,788. The total General Fund is $62,188,434 and the total
other funds are $111,858,354. Motion carried unanimously. Waye; S-aye; T-aye.
5. Adjournment—The meeting adjourned at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: December 21, 2021 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8084501-8085056 $ 3,276,860.22
Direct Deposit Fund Warrant # 82931-83320 $ 1,625,015.69
Salary Clearing Fund Warrant # 7006319-7006353 $ 1,580,712.66
Treasurer Electronic Remittance $ 2,337,210.73
Macecom 11/2/2021 $ 149,774.60
Mental Health 11/10/2021 $ 65,205.87
Dispute Resolution Surcharge 11/10/2021 $ 1,265.00
Mental Health Transfer Out to 11/2/2021 $ 32,867.61
Jail $ 32,867.61
Current Expense 11/22/2021 $ 5,663.00
Trial Court Improvement $ 5,663.00
2013 LTGO Bond B Principal 11/30/2021 $ 75,000.00
2013 LTGO Bond B Interest $ 31,333.43
LTGO REF BD '17 North Nay Principal 11/30/2021 $ 125,000.00
LTGO REF BD '17 North Bay Interest $ 72,037.50
Mental Health Transfer Out to 11/19/2021 $ 11,587.67
Prosecutor $ 11,587.67
Mason County LTGO REF BD 2021 Principal 11/30/2021 $ 284,205.00
Mason County LTGO REF BD 2021 Interest $ 25,906.83
Mason County Public Works Bond Interest 11/30/2021 $ 128,750.00
MC LTGO Refunding BD Principal 2020A 11/30/2021 $ 229,725.35
MC LTGO Refunding BD Interest 2020A $ 20,519.43
MC LTGO Refunding BD Principal 2020A $ 562,649.65
MC LTGO Refunding D Interest 2020A $ 50,265.75
Mental Health Transfer Out to 11/29/2021 $ 12,978.00
Clerk $ 12,978.00
Mental Health Transfer Out to 11/29/2021 $ 172,603.80
Therapeutic Courts $ 172,603.80
Mason County LTGO REF BD, 2020E Principal 11/30/2021 $ 29,195.00
Mason County LTGO REF BD, 2020B Interest $ 29,195.00
Refund Interest Earned 11/30/2021 $ 142.25
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 40,488,412.34
Direct Deposit YTD Total $ 17,731,338.41
Salary Clearing YTD Total $ 17,580,712.68
Approval of Treasure Electronic Remittances YTD Total $ 18,538,053.48
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants
Claims Clearing Fund Warrant# 8084501-8085056 $ 3,276,860.22
Direct Deposit Fund Warrant # 82538-83320 $ 1,625,015.69
Salary Clearing Fund Warrant # 7006294-7006353 $ 1,580,712.66
Treasurer Electronic Remittance $ 2,337,210.73
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file
with Clerk of the Board)
11/2/2021
Payment approval of Macecom:
D. 73
Account
FUND # Remittance RECEIPT #
Macecom 001.000000.300.300 1 $ 149,774.60 M-79184
Is -
11/10/2021
Payment approval of Mental Health:
Account
FUND # Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 65,205.87 M-79367
11/10/2021
Account
FUND # Remiittance RECEIPT #
Dispute Resolution Surcharge 001.000000.100.000 $ 1,265.00 M-79368
11/2/2021
Account
FUND # Remiittance RECEIPT #
Mental Health Transfer Out 164.000000.100.000 $ 32,867.61 M-79182
Jail 001.000000.205.270 1 $32,867.61 M-79183
11/22/2021
FUND Account# Remiittance RECEIPT #
Current Expense 001.000000.310.000 $5,663.00 M-79665
Trial Court Improvement 135.000000.000.000 1 $5,663.00 M-79666
11/30/2021
53g� ��3. y F
Account
FUND # Remiittance RECEIPT #
2013 LTGO BOND B PRINCIPAL 215.000000.000.000 75,000.00 M-79814
2013 LTGO BOND B INTEREST 215.000000.000.000 31,333.43 M-79814
2013 LTGO BOND B ADMIN FEES 215.000000.000.000 -
11/30/2021
Account
FUND # Remiittance RECEIPT #
LTGO REF BD '17 NORTH BAY-PRINC 403.000000.000.000 $ 125,000.00 M-79814
LTGO REF BD '17 NORTH BAY-INT 403.000000.000.000 $ 72,037.50 M-79814
LTGO REF BD '17 NORTH BAY-ADMIN FEES 403.000000.000.000 $ -
19-Nov-21
Account
FUND # Remiittance RECEIPT #
Mental Health Transfer Out 164.000000.100.000 11,587.67 M-79606
Prosecutor 001.000000.180.164 1 11,587.67 M-79607
11/30/2021
REFUND INTEREST EARNED Iy a
Account
FUND # Remiittance RECEIPT #
CURRENT EXPENSE 001.000000.260.000 $ 74.26 Multiple Rec
ROAD DIV-CURRENT EXPENSE 001.000000.260.010 $ 7.10 Multiple Rec
Veterans Assistance 190.000000.000.000 $ 0.08 Multiple Rec
COUNTY ROAD 105.000000.000.000 $ 59.53 Multiple Rec
MENTAL HEALTH 164.000000.000.000 $ 1.28 Multiple Rec
11/30/2021
Account
FUND # Remiittance RECEIPT #
MASON COUNTY PUBLIC WORKS BOND PRINC 205.000000.000.000 $ -
MASON COUNTY PUBLIC WORKS BOND INT 205.000000.000.000 $ 128,750.00 M-79814
MASON COUNTY PUBLIC WORKS BD ADMIN FEES 205.000000.000.000 $ -
11/30/2021
Account
FUND # Remiittance RECEIPT #
MASON COUNTY LTGO REF BD, 2021 PRIN 413.000000.000.000 $ 284,205.00 M-79819
MASON COUNTY LTGO REF BD, 2021 INT 413.000000.000.000 $ 25,906.83 M-79819
MASON COUNTY LTGO REF BD, 2021 ADMIN FEES 413.000000.000.000 $ -
11/30/2021
Account
FUND # Remiittance RECEIPT #
MC LTGO REFUNDING BD PRIN 2020A 250.000000.000.000 $229,725.35 M-79806
MC LTGO REFUNDING BD INT 2020A 250.000000.000.000 $20,519.43 M-79806
MC LTGO REFUNDING BD PRIN 2020A 413.000000.000.000 $562,649.65 M-79806
MC LTGO REFUNDING BD INT 2020A 413.000000.000.000 $50,256.75 M-79806
11/29/2021
Account
FUND # Remiittance RECEIPT #
Mental Health Transfer Out 164.000000.100.000 12,978.00 M-79767
Clerk 001.000000.070.000 1 12,978.00 M-79768
11/29/2021
Account
FUND # Remiittance RECEIPT #
Mental Health Transfer Out 164.000000.100.000 172,603.80 M79770
Therapeutic Courts 001.000000.256.000 1 172,603.80 M-79771
11/30/2021
Account
FUND # Remiittance RECEIPT #
MASON COUNTY LTGO REF BD, 2020 B PRIN 411.000000.100.010 $ 29,195.00 M-79812
MASON COUNTY LTGO REF BD, 2020 B INT 411.000000.100.010 $ 14,986.16 M-79812
MASON COUNTY LTGO REF BD, 2020 B ADMIN FEE 411.000000.100.010 $ -
Respectfully submitted by Julie Richert, Chief Deputy Treasurer 11/30/2021
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Jim Madsen, Chief Superior Court Action Agenda: X
Administrator Public Hearing:
Other
Department: Superior Court Ext:
Commission Meeting Date: 12/21/21 Agenda Item # .2
(Commissioner staff to
complete)
Briefing Date: 10/11/21, 8/30/21
Briefing Presented By: Jim Madsen
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
Item:
Interagency Agreement, IAA22105, between the Washington State Administrative Office of
the Courts and Mason County Juvenile Court Services for the purpose of engaging in
services to process Truancy, At Risk Youth and Child in Need of Services programs and
services.
Background:
Interagency Agreement IAA22105 for BECCA Bill programs and services is utilized to support
Mason County in the processing of Truancy, At-Risk Youth (ARY) and Children in Need of
Services (CHINS) petitions pursuant to RCW 13.32A. In 2021 the Washington State
Legislature added new language to the budget proviso allowing the utilization of funds to
help with case management of the petitions. These funds are shared with the Office of
Public Defense, Prosecutor's Office, Clerk's Office and Superior Court.
Recommended Action:
Approve Interagency Agreement, IAA22105, between the Washington State Administrative
Office of the Courts and Mason County Juvenile Court Services for BECCA Bill programs and
services.
Attachment(s):
Interagency Agreement, IAA22105
Agenda Summary 12/14/2021
INTERAGENCY AGREEMENT IAA22105
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
MASON COUNTY JUVENILE COURT
FOR
BECCA PROGRAMS AND SERVICES
THIS AGREEMENT is entered into by and between the Administrative Office of the Courts
(AOC) and Mason County Juvenile Court (Contractor).
PURPOSE
The purpose of this Agreement is to engage the services of the Contractor to administer
Truancy, At Risk Youth and Child in Need of Services (Becca) programs and services within its
jurisdiction and according to the intent of the Becca legislation chapter 13.32A RCW.
Funds received by the Contractor under this Agreement may only be used to supplement, not
supplant, any other local, state or federal funds received by the Contractor.
STATEMENT OF WORK
The Contractor will administer Truancy, At Risk Youth (ARY) and Child in Need of Services
(CHINS) programs within the Contractor's jurisdiction pursuant to chapter 13.32A, RCW.
The Contractor shall submit summary reports to AOC documenting Becca activities. These
reports shall provide the number of petitions broken down as follows:
a. CHINS petitions;
b. ARY petitions; and,
c. Truancy petitions.
The Becca Bi-Annual Report to the Administrative Office of the Courts shall be submitted
electronically. The required form for bi-annual reporting, which is incorporated in this
agreement, is located on the Inside Courts website under Court Resources> Court
Management and choose the "Becca Bi-Annual Report to AOC".
Reporting schedule:
Period Report Due
07/01/21 - 12/31/21 01/31/22
01/01/22 - 06/30/22 07/31/22
Failure to submit a report by the due date may adversely affect state funding of the Becca
program.
If you have questions, please contact the AOC Program Manager Sondra Hahn at
Sondra.Hahn a(�courts.wa.gov or (360) 705-5276.
PERIOD OF PERFORMANCE
The execution of this Agreement shall constitute a ratification of an earlier verbal agreement
between the parties that is now set forth in writing. Accordingly, the beginning date of
performance under this Agreement is July 1, 2021 regardless of the date of execution and it shall
end on June 30, 2022, except for any remaining obligations of the Contractor as may exist.
IAA22105 Page 1 of 5
COMPENSATION
a. Contractor shall be reimbursed a maximum of$63,042 for costs incurred during the period
of performance. Payment for satisfactory performance of the work shall not exceed this
amount unless the parties mutually agree to a higher amount in writing, except as
governed by the REVENUE SHARING section of this agreement.
b. Contractor shall receive payment for actual costs (within the amount identified) which are
associated with the processing and case management of CHINS, ARY and Truancy
referrals/petitions. Contractor shall use Exhibit A BECCA Cost Guidelines (attached and
incorporated into this agreement) as a guide for determining what costs should be
reimbursed.
c. Contractor shall not be reimbursed until properly-completed monthly A-19 invoice and
Becca Monthly Detail Report (see Exhibit B attached and incorporated into this
agreement) is received and approved by AOC.
d. If this agreement is terminated, Contractor shall only receive payment for performance
rendered or costs incurred in accordance with the terms of this agreement prior to the
effective date of termination.
e. Contractor shall submit invoices to AOC monthly.
f. Payment will be made by the AOC upon receipt of a properly-completed Washington
State form A-19 and Becca Monthly Detail Report. Invoices are to be sent via email to
AOC Financial Services at.MSDFinancialServices(d)courts.wa.gov or to: AOC Financial
Services, PO Box 41172, Olympia, WA 98504-1172. AOC will remit payment to the
Contractor in a total amount not to exceed the value of this contract.
g. Payments will be considered timely if made by the AOC within 30 days of receipt of a
properly prepared invoice by the AOC or receipt of satisfactory services, whichever is
later.
h. Contractor shall maintain sufficient backup documentation of direct costs expenses
under this Agreement.
i. Allocated administrative court costs must be applied at a rate that is set forth and
supported by a documented internal administrative rate plan that has been approved by
the designated authority at the Superior Court and is readily accessible for review by
AOC or the State Auditor.
REVENUE SHARING
AOC, in its sole discretion and upon notice, may reallocate funding among county Becca
programs. If it appears Contractor may not expend the maximum contract amount, AOC may
reduce the maximum contract amount. AOC may increase the maximum contract amount if
additional funds become available through this revenue sharing program.
OTHER PROVISIONS FOR SERVICES
a. Background Check/Criminal History
In accordance with Chapters 110-700 WAC, and 43.20A RCW, the Contractor is
required to conduct background check/criminal history clearance for all employees,
subcontractors and/or volunteers who may or will have regular access to any
client/juvenile, prior to any access under this Agreement.
IAA22105 Page 2 of 5
In addition, Contractor may be required to conduct background check/criminal history
clearance for employees, subcontractors and/or volunteers who may or will have limited
access to any client/juvenile, prior to any access under this Agreement.
The Contractor shall, based on the results from the criminal background check, determine
whether each employee, volunteer, and subcontractor is suitable for access to
clients/juveniles.
Contractor shall affirmatively acknowledge that it has met these requirements and
submit that acknowledgement to AOC. Contractor shall also document the background
check/criminal history clearance process it employs.
b. Sexual Misconduct
Contractor shall ensure that all employees, subcontractors and/or volunteers are
knowledgeable about the requirements of RCW 13.40.570 and of the crimes set forth in
Chapter 9A.44 RCW, "Sexual Offenses."
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence
which sufficiently and properly reflect all direct and indirect costs expended by either party in the
performance of the service(s) described herein.These records shall be subject to inspection,
review or audit by personnel of both parties, other personnel duly authorized by either party, the
Office of the State Auditor, and federal officials so authorized by law. All books, records,
documents, and other material relevant to this Agreement will be retained for six years after
expiration of this Agreement and the Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
Records and other documents, in any medium,furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party
will utilize reasonable security procedures and protections to assure that records and documents
provided by the other party are not erroneously disclosed to third parties.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as
defined by the U.S. Copyright Act of 1976 and shall be owned by AOC. Data shall include, but not
be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys,
studies, computer programs, films, tapes, video and/or sound reproductions. Ownership includes
the right to copyright, patent, register, and the ability to transfer these rights.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
IAA22105 Page 3 of 5
parties. This clause does not apply to the provisions of the REVENUE SHARING section in this
Agreement.
TERMINATION
a. Termination for Convenience
Except as otherwise provided in this Agreement, either party may terminate this
Agreement by providing written notice of such termination to the other specifying the
effective date thereof, at least five (5) calendar days prior to such date. If this contract is
so terminated, the AOC shall be liable only for payment for work completed and
accepted prior to the effective date of termination.
b. Termination for Cause
If either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved
party will give the other party written notice of such failure or violation. The responsible
party will be given the opportunity to correct the violation or failure within 15 working
days. If failure or violation is not corrected, this Agreement may be terminated
immediately by written notice of the aggrieved party to the other parry.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this Agreement shall appoint one member to the
Dispute Board. The members so appointed shall jointly appoint an additional member to the
Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable
statutes and rules and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
b. Statement of work, and
c. Any other provisions of the Agreement including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Agreement and prior to normal completion, the AOC may
terminate the Agreement under the "Termination for Convenience" clause, without the five day
notice requirement, subject to renegotiation under those new funding limitations and conditions.
AOC, at its discretion, may also elect to amend the Agreement to reflect a budget reduction
IAA22105 Page 4 of 5
without terminating the contract as long as AOC gives notice of the budget reduction to the other
party and the other party agrees to the amendment. The other party understands that refusing to
agree to a budget reduction amendment will necessitate termination of this agreement.
COUNTERPARTS
Each party agrees that a facsimile (FAX) or scanned transmission of any original document shall
have the same effect as the original. Any signature required on an original shall be completed
and sent to the other party, as applicable, when a facsimile copy has been signed. The parties
agree that signed facsimile or scanned copies of documents shall be given full effect as if an
original.
CONTRACT MANAGEMENT
The program manager for each of the parties shall be"responsible for and shall be the contact
person for all communications and billings regarding the performance of this Agreement:
AOC Project ManagerIF Contractor Project Manager
Sondra Hahn James Madsen
Court Program Analyst Juvenile Court Administrator
PO Box 41170 615 W Alder St, PO Box 368
Olympia, WA 98504-1170 Shelton, WA 98584-0368
sondra.hahn@courts.wa.gov jamesma@masoncountywa.gov
(360) 705-5276 360-427-9670
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this contract shall be
considered to exist or to bind any of the parties to this Agreement unless otherwise stated in
this Agreement.
AGREED:
THE ADMINISTRATIVE OFFICE MASON COUNTY
OF THE COURTS JUVENILE COURT
Signature Date Signature Date
Christopher Stanley
Name Name
Chief Financial and Management Officer
Title Title
IAA22105 Page 5 of 5
EXHIBIT A
BECCA COST GUIDELINES
A. PURPOSE and SCOPE
This document establishes the allowable cost guidelines for Becca reimbursements. It
also sets forth the required documentation needed to support a reimbursement request.
This supporting documentation needs to be retained at the local level and should not be
submitted to AOC.
B. GENERAL
Becca allowable costs are only those costs associated with "processing and case
management of truancy, children in need of services, and at-risk youth referrals." See
ESSB 5092 Section 115 (2)(a) and (b) (2021).
The guidelines below take into consideration the financial needs of courts for processing
and case management of Becca referrals and allows for reimbursement for expenses
related to such activities. These guidelines are consistent to the legislative restrictions
and guidelines placed on Becca funding.
C. ROLES AND RESPONSIBILITIES
1. Court Project Manager
• Person designated by the court to manage the Becca contract according
to its terms including report preparation, scope of work, and performance
• Submits invoices and other required documentation in an accurate and
timely manner
• Keeps all supporting documentation for audit purposes for at least six
years after contract expires
2. AOC Project Manager
• Acts as central contact with the court
• Approves invoices and submitted supporting documentation for Becca
reimbursement
• Forwards cost and budget questions received from the courts to the AOC
Comptroller
• Reviews all reports required under the Becca agreement
3. Management Services Director
• Resolves policy and procedural issues related to Becca funding
BECCA Guidelines 9/2021 1
4. AOC Comptroller
• Determines Becca annual fund allocation based on monies received from
the legislature; see Allocation Process section for allocation process
details
• Responds to cost and budget questions
• Periodically audits Courts to ensure reimbursement requests are
supported; see Audit Process section for audit procedures
5. Contract Manager
• Drafts, reviews, and approves Becca agreements
• Answers questions regarding compliance with the agreements
• Provides advice on interpretation of agreement
6. State Auditor
• Audits Courts and AOC for compliance with Becca
D. ALLOWABLE COSTS AND SUPPORTING DOCUMENTATION
1. Staff/FTE (salaries and benefits)
• Judicial Officer (i.e. judges, commissioners, and pro tems) - Time records
and dockets regarding Becca processing and case management must be
kept locally. A judicial officer computation rate will be supplied by AOC,
and will be the same for all superior court judges or pro tems hearing
Becca cases. The reimbursement for the judge or pro tern can only be for
half the judge's hourly salary. If the judicial officer is a commissioner,
reimbursement will be for a commissioner rate supplied by AOC or the
actual cost, whichever is less.
• Other court staff (e.g. clerks, court project managers, Becca counselors or
case managers, office staff) payroll record/time and attendance records
related to the processing and case management of a Becca referral must
be kept locally. If the employee is not assigned fulltime to Becca then
compensation reimbursement must be proportioned to the amount of time
the employee processes Becca referrals and must be documented by time
and attendance records. NOTE: This does not mean that timesheets
must be completed to track the time spent on Becca. Document the
process for determining the amount of time the person(s) spend on Becca
duties. For example, keep track of time for at least a week and then
determine the percentage to be charged.
• An Administrative Rate is allowed but an internal administrative rate must
be documented and approved by the court administrator. This internal
administrative rate must be documented with the formula used to
BECCA Guidelines 9/2021 2
determine the rate. Documentation must be on file locally and available to
AOC and State Auditor. The vendor invoices must also be on file locally.
2. Professional Services
• General - Detailed vendor invoice to include detailed description of work
performed, contract number, hours, and hourly rate or time and
attendance cards must be kept locally. All work must be related to the
filing, processing, case management, or direct services related to Becca
cases and invoice must be approved by authorizing authority (i.e. court
administrator or his or her delegate) before inclusion in reimbursement
request. However, these documents do not need to accompany the
invoice to AOC. They should be readily available for audit purposes.
• Defense Attorney — Invoice must identify the specific Becca cases for
which reimbursement is requested, hours worked, and the hourly or flat
rate that was charged. These documents do not need to accompany the
invoice to AOC. They should be readily available for audit purposes.
® Prosecutor- Invoice to include a breakdown of billable hours/rates working
on filed Becca cases or invoice based on a per Becca petition cost to
process along with rationale and explanation on how petition cost was
determined. These documents do not need to accompany the invoice to
AOC. They should be readily available for audit purposes.
3. Goods
• Supplies
o Actual Costs - Supplies should be necessary for Becca case
processing or management and may include consumable supplies.
Vendor invoices should be kept locally for audit purposes.
o Costs Allocated by Internal Administrative Rate - Supplies may be
allocated, but an internal administrative rate must be documented and
approved by the court administrator. This internal administrative rate
must be documented with the formula used to determine the rate.
Documentation must be on file and available to AOC and State
Auditor. The vendor invoices must be on file locally.
4. Equipment
6 Actual Costs - Reimbursement request does not need to include the
vendor invoice if directly related to Becca; however, it must be kept locally
and equipment is used solely for case processing or management. Any
major purchase must be approved by AOC Project Manager prior to
purchase. Major purchase is defined as purchase of an item where the
cost is greater than $500 or where the service/maintenance period on the
equipment is greater than one year and could exceed $500 in total
BECCA Guidelines 9/2021 3
maintenance costs. Vehicle and other high cost items are not allowable
purchases.
• The purchase of printers and laptops is allowable within the existing
contract allocation as long as the equipment is only provided to perform
Becca work.
• Costs Allocated by an Internal Administrative Rate — Equipment costs may
be allocated, but reimbursement request must be documented by an
internal administrative rate specific to the court and approved by the court
administrator. The internal administrative rate documentation must be on
file and available to AOC and State Auditor. The vendor invoice must also
be on file.
5. Training
• Reimbursement for attending the annual Becca Conference is provided,
not to exceed the published AOC travel and per diem rates.
6. Travel
• Travel/Expense Vouchers for travel to and from the annual Becca
Conference and services specifically related to Becca case processing or
management. Reimbursement is limited to the published AOC travel and
per diem rates.
o Supporting Documentation —All travel reimbursement requests must be
kept locally for audit purposes.
o All travel expenses must be within the travel costs permitted by the
AOC at the time of travel.
7. Detention
• Verification of detention days ordered and days served. Rate for detention
costs cannot be billed at a daily rate that is higher than that charged to
other courts purchasing beds nor should they be higher than the "actual"
daily detention costs. If billing occurs based on a daily rate, records of
actual costs should be kept on file to substantiate daily rate. If a rate is
used for billing, the rate calculation must be kept locally for audit
purposes.
BECCA Guidelines 9/2021 4
Becca Allocation Process
Each biennium, an appropriation is provided by the WA State Legislature to
the AOC to offset the costs associated with the processing and case
management of Becca referrals. The appropriations are provided from the
State General Fund (SGF) as proviso, and are partitioned by fiscal year. In
the 2021-2023 Biennium, the amounts provided were $7 million per fiscal
year.
Allocation of the funding is based on caseload data from each county for
CHINS, ARY, and Truancy filings. The CHINS and ARY filing data is
available through the AOC online caseload reports. Truancy data is
researched and uploaded by the AOC Comptroller.
The AOC Comptroller maintains an allocation spreadsheet (model) that
utilizes this caseload data to create a percentage of total statewide filings for
each county, based on a moving average of three-year filings of each case
type.
After updated CHINS, ARY, and Truancy data is collected, the data is loaded
into the model which in turn uses a formula to create the statewide
percentages by county. The percentages are applied to the appropriation
amount by fiscal year, thus producing the allocation amounts that are
available to counties. The formula is developed according to provisions set
forth in the 2021-2023 omnibus operating budget. Specifically the operating
budget states, in part:
"The administrator for the courts, in conjunction with the juvenile court
administrators, shall develop an equitable funding distribution formula.
The formula must neither reward counties with higher than average per-
petition/referral processing costs nor shall it penalize counties with lower
than average per-petition/referral processing costs."
BECCA Guidelines 9/2021 5
Audit Process
The AOC Comptroller will periodically audit court Becca reimbursement
requests to ensure requests are supported.
Each year, the AOC Comptroller will randomly select several courts/counties
for audit. On-site audits are not required by the State Auditor's Office (SAO),
but the AOC and AOC Comptroller reserve the right to schedule on-site audits
if desired or required.
The AOC Comptroller (or designee) will review payroll records, invoices,
travel vouchers, and any other records of expenses related to Becca
reimbursement requests. The AOC Comptroller will ensure that expenses
detailed on any of these (or other) reimbursement request documents are
supported by required approval and signature of appropriate county staff, and
that the expenses detailed are in support of Becca in that county.
Following this review, the AOC Comptroller (or designee) will contact the
court if reimbursement request(s) do not meet the criteria and file the
attached report in the AOC Becca audit file. See next page for sample report.
BECCA Guidelines 9/2021 6
State of Washington
Administrative Office of the Courts
I, [AOC Comptroller name], have reviewed the Becca reimbursement
documents and supporting documentation provided by [county and county
designee name] for the time period Fiscal Year [20XX], and do hereby
declare that:
❑ Documentation is in compliance with Becca cost reimbursement
requirements.
❑ Documentation is not in compliance with Becca cost reimbursement
requirements. The following corrective action must be taken:
Summary/detail of corrective action and completion provided here.
Signed
AOC Comptroller/Designee Date
nAprograms&organizations\wajca\contracts\exhibit a becca cost guidelines 2021.docx
BECCA Guidelines 9/2021 7
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From Jim Madsen, Chief Administrator Action Agenda: X
Public Hearing:
Other
Department: Superior Court Ext: 206/332
Commission Meeting Date: 12/21/21 Agenda Item # 8.3
(Commissioner staff to
complete)
Briefing Date: 12/6/21
Briefing Presented By: Jim Madsen, Administrator
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
ITEM:
Interagency Agreement IAA22481 between Washington Administrative Office of the Courts
and Mason County Superior Court for interpreter and language access services.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions)
Superior Court participates in the Court Interpreter Reimbursement Program through the
Administrative Office of the Courts (AOC). The Court is reimbursed for 1/2 of interpreter
costs incurred between July 1, 2021 to June 30, 2022 up to a maximum of$7,862.
BUDGET IMPACT:
Up to $7,862 additional revenue.
PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community
meetings,etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
Approve Interagency Agreement IAA22481 on the 12/21/21 action agenda.
ATTACHMENTS:
Copies of Agreements
Agenda Summary 12/7/2021
INTERAGENCY AGREEMENT IAA22481
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
MASON COUNTY SUPERIOR COURT
THIS AGREEMENT (Agreement) is entered into by and between the Administrative Office of
the Courts (AOC) and Mason County Superior Court, for the purpose of distributing funds for
court interpreter and language access service expenses to the Mason County Superior Court
(Court).
1. DEFINITIONS
For purposes of this contract, the following definitions shall apply:
a) "Credentialed Interpreter" means an interpreter who is certified or registered by the
Administrative Office of the Courts, as defined in RCW 2.43.020 (4) and RCW
2.43.020 (6), or an interpreter certified by the Office of the Deaf and Hard of Hearing
(ODHH) pursuant to WAC 388-818-500, et seq.
The names and contact information of AOC-certified interpreters are found, and
incorporated herein by reference, at
http://www.courts.wa.gov/programs ores/pos interpret/
The names and contact information of ODHH-certified interpreters are found, and
incorporated herein by reference, at:
https://fortress.wa.gov/dshs/odhhai)ps/Interpreters/Courtinterpreter aspx
b) "Qualified Interpreter" means a spoken language interpreter as defined in RCW
2.43.020 (2), or sign language interpreter as defined in RCW 2.42.110 (2).
c) "Qualifying Event" means a proceeding or event for which an interpreter is appointed
by an appointing officer pursuant to RCW 2.42 and/or RCW 2.43.
2. PURPOSE
The purpose of this Agreement is to partner with individual local courts in improving
access to the Court for Limited English Proficient (LEP), deaf, and hard of hearing persons
in accordance with RCW Chapters 2.42 and 2.43.
These funds are intended to address each court's following needs:
• Financial Need
For example, the gap between the court's available financial resources and the costs
to meet its need for credentialed interpreters and the implementation of the Court's
language access plan.
• Need for Court Interpreters
For example, the public's right to access the court, and the court's responsibility to
provide credentialed interpreters as required by RCW Chapters 2.42 and 2.43.
IAA22481 Page 1 of 7
• Need for Language Access in General
For example, translations for websites, translated forms, interpreting equipment,
technology enabling remote interpreting, and other things that are necessary for
courts to provide fair and equitable access for people who are LEP, deaf, and hard
of hearing.
3. GENERAL REQUIREMENTS
a) The Court shall provide the AOC with a mailing address, vendor identification
number, and contact information for the person identified as the main contact, and
their email address.
b) The Court will ensure that the funding is used only for language access purposes
and for reimbursement of costs paid to credentialed and qualified interpreters for
Qualifying Events pursuant to Exhibit A, which is incorporated herein by reference.
c) The Court agrees to track and provide interpreter cost and usage data using a web-
based application provided by the AOC Language Access Reimbursement Program,
reflecting information about the Court's interpreter and language access costs and
services.
d) The Court agrees to work with the AOC Language Access Reimbursement Program,
the Interpreter Commission, and neighboring courts to identify and implement best
and promising practices for providing language access and interpreter services.
e) The Court agrees to encourage its staff overseeing interpreter services at the court
to attend trainings, in person and/or online, provided by the AOC Interpreter
Commission and Interpreter Program.
f) The Court may elect to pay for interpreter services that are not in accordance with
the provisions of Exhibit A as set forth; however, such payments will not be
reimbursed.
4. LANGUAGE ACCESS PLAN REQUIREMENT
a) The Court is required to have a Language Access Plan (LAP) to be a part of the
Language Access Reimbursement Program.
b) All Courts participating in the Language Access Reimbursement Program must
submit either an updated or new Language Access Plan (LAP).
c) Language Access Plan must be received for review and approval by the AOC,
pursuant to the schedule below. The AOC can refuse payment if the LAP is
submitted after the deadlines listed below.
Language Access Plan Documents Language Access Plan Documents Due Dates
Draft 1 January 31, 2022
Draft 2 March 31, 2022
Final May 1, 2022
IAA22481 Page 2 of 7
d) Staff from the Washington State Supreme Court Interpreter Commission will work
with courts to develop and implement their LAPs, and will provide technical
assistance and training when needed.
5. TECHNICAL REQUIREMENTS
a) The Court shall use the Language Access Reimbursement Web Application created
by the AOC to electronically submit quarterly data and A-19 voucher invoices for
reimbursements.
b) Courts submitting quarterly data and A-19 vouchers shall use one of the following
supported web browsers:
• MS Edge
• Chrome
• Firefox
c) Network access to the Inter-Governmental Network (IGN) or VPN access to the IGN
will be required to use the Language Access Reimbursement Web Application.
d) JIS Court Credentials (RACF) will be required to authenticate and gain access to the
Language Access Reimbursement Program Web Application.
6. PERIOD OF PERFORMANCE
The beginning date of performance under this Agreement is July 1, 2021, regardless of the
date of execution and which shall end on June 30, 2022, Fiscal Year 2022 (FY22).
7. COMPENSATION AND COMPENSATION PROCEDURES
a) The Court shall be reimbursed a maximum of$7,862 for interpreter and language
access services costs incurred during the period of July 1, 2021 to June 30, 2022,
FY22.
b) No reimbursement shall be made under this Agreement for language access
services provided after June 30, 2022.
c) The Court shall receive payment for its costs for language access services as set
forth in Exhibit A, and incorporated herein.
d) The Court shall only receive payment after properly submitting A-19 voucher
invoices and corresponding data (See subsection 3b).
e) The Court shall submit requests for reimbursements to the AOC quarterly according
to the schedule below (see chart below). The AOC will not accept monthly requests
for reimbursements.
f) Requests for reimbursement must be received for review and approval by the AOC,
pursuant to the schedule below. The AOC can refuse payment if requests for
reimbursement are submitted after the deadlines listed below.
IAA22481 Page 3 of 7
Fiscal For qualifying and non-qualifying events, Deadlines— reimbursements
Quarter: goods and services, and staff interpreter must be received by the AOC
costs incurred between: no later than:
Quarter 1: July 1, 2021 —September 30, 2021 January 31, 2022
Quarter 2: October 1, 2021 — December 31, 2021 March 31, 2022
Quarter 3: January 1, 2022 — March 31, 2022 May 31, 2022
Quarter 4: April 1, 2022 — June 30, 2022 July 10, 2022
g) If this this agreement is terminated, the Court shall only receive payment for
performance rendered or costs incurred in accordance with the terms of this
agreement prior to the effective date of termination.
h) The Court shall submit its quarterly data and A-19 invoice vouchers using the
Language Access Reimbursement Web Application.
i) Payment to the Court for approved and completed work will be made by warrant or
account transfer by AOC within 30 days of receipt of a properly-completed invoice
and the completed data report.
j) The Court shall maintain sufficient backup documentation of expenses under this
Agreement.
k) The AOC, in its sole discretion and upon notice, may initiate revenue sharing and
reallocate funding among courts. If it appears the Court may not expend the
maximum Agreement amount, the AOC may reduce the maximum Agreement
amount. The AOC may increase the maximum Agreement amount if additional funds
become available through these revenue sharing provisions.
8. TREATMENT OF ASSETS AND PROPERTY
The AOC shall be the owner of any and all fixed assets or personal property jointly or
cooperatively, acquired, held, used, or disposed of pursuant to this Agreement.
9. RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for
hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOC. Data
shall include, but not be limited to, reports, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, and video and/or sound
reproductions. Ownership includes the right to copyright, patent, register, and the ability to
transfer these rights. In the event that any of the deliverables under this Agreement
include material not included within the definition of"works for hire," the Court hereby
assigns such rights to the AOC as consideration for this Agreement.
Data which is delivered under this Agreement, but which does not originate therefrom,
shall be transferred to the AOC with a nonexclusive, royalty-free, irrevocable license to
publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so;
provided, that such license shall be limited to the extent which the Court has a right to
IAA22481 Page 4 of 7
grant such a license. The Court shall advise the AOC, at the time of delivery of data
furnished under this Agreement, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance
of this Agreement. The AOC shall receive prompt written notice of each notice or claim of
copyright infringement received by the Court with respect to any data delivered under this
Agreement. The AOC shall have the right to modify or remove any restrictive markings
placed upon the data by the Court.
10. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
11. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind
each of the parties.
12. RECORDS, DOCUMENTS, AND REPORTS
The Court shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs
of any nature expended in the performance of this Agreement. These records shall be
subject at all reasonable times to inspection, review, or audit by personnel duly authorized
by the AOC, the Office of the State Auditor, and federal officials so authorized by law, rule,
regulation, or Agreement. The Court will retain all books, records, documents, and other
material relevant to this Agreement for six years after settlement, and make them available
for inspection by persons authorized under this provision.
13. RIGHT OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its officers, or
to any other authorized agent or official of the state of Washington of the federal
government at all reasonable times, in order to monitor and evaluate performance,
compliance, and/or quality assurance under this Agreement.
14. DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AOC, one representative from the Court, and a mutually agreed
upon third party. The dispute panel shall thereafter decide the dispute with the majority
prevailing. Neither party shall have recourse to the courts unless there is a showing of
noncompliance or waiver of this section.
IAA22481 Page 5 of 7
15. TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
16. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of
the state of Washington and any applicable federal laws. The provisions of this
Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and
any applicable statute or rule, the inconsistency shall be resolved by giving precedence in
the following order:
• Applicable state and federal statutes and rules;
• This Agreement; and
• Any other provisions of the agreement, including materials incorporated by
reference.
17. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising hereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
18. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any
other rights under this Agreement unless stated to be such in a writing signed by an
authorized representative of the party and attached to the original Agreement.
19. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision and to this end the
provisions of this Agreement are declared to be severable.
IAA22481 Page 6 of 7
20. AGREEMENT MANAGEMENT
The program managers noted below shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Agreement:
AOC Program Manager Court Program Manager
Michelle Bellmer Robyn Lockwood
PO Box 41170 Court Administrator
Olympia, WA 98504-1170 PO Box X
michelle.bellmer@courts.wa.gov Shelton, WA 98584
(360) 350-5373 RI@co.mason.wa.us
(360) 427-9670, ext. 206
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
considered to exist or to bind any of the parties to this agreement unless otherwise stated in
this Agreement.
AGREED:
Administrative Office of the Courts Court
Signature Date Signature Date
Dawn Marie Rubio
Name Name
State Court Administrator
Title Title
IAA22481 Page 7 of 7
EXHIBIT A
WASHINGTON STATE LANGUAGE ACCESS INTERPRETER REIMBURSEMENT
PROGRM FUNDING
FUNDING CONDITIONS AND PAYMENT STRUCTURE
The Language Access Reimbursement Program funding conditions and payment structure
shall be as follows:
1. GENERAL FUNDING CONDITIONS
The Administrative Office of the Courts (AOC), will reimburse courts under this
Agreement for the cost of spoken language interpretation and sign language
interpretation and other goods and services that improve language access in the courts
for Limited English Proficient (LEP), deaf, and hard of hearing persons. This includes
interpreters credentialed by AOC (certified or registered), or otherwise court-qualified
interpreters appointed pursuant to RCW 2.42 and RCW 2.43 under the following
conditions listed under Section 2 "Qualifying Interpreter Events."
It also includes goods and services that improve language access, listed under Section
3 "Language Access Items," and services listed under Section 4 "Language Access
Services".
Courts shall work with AOC staff in determining whether an expense that is not explicitly
mentioned below, qualifies as a reimbursable expense under the Agreement.
2. QUALIFYING INTERPRETING EVENTS
A. Spoken Language Interpreters Qualifying Events
AOC will reimburse courts under this Agreement for the cost of appointing AOC-
credentialed or otherwise court-qualified interpreters pursuant to RCW 2.43 that
meet one of the following conditions:
a) If there is at least one there is at least one AOC credentialed interpreter in the
language being used then reimbursement will only be provided for using an
AOC credentialed interpreter who is credentialed in that language.
b) Compensation for interpreters for languages for which neither a certified
interpreter nor registered interpreter is offered will be reimbursed where the
interpreter has been qualified on the record pursuant to RCW 2.43.
c) Courts will not be reimbursed for events using non-AOC credentialed
interpreters if there is one or more AOC credentialed interpreter listed for the
language being used.
B. Sign Language Interpreters Qualifying Events
AOC will reimburse courts for 50% of the actual expenses for services of American
Sign Language (ASL) interpreters and Certified Deaf Interpreters (CDI) pursuant to
RCW 2.42 when the interpreter is listed with the Department of Social and Health
Services, Office of Deaf and Hard of Hearing (DSHS, ODHH) as a court-certified
interpreter.
Page 1 of 3
The Office of Deaf and Hard of Hearing (ODHH) at the Department of Social and
Health Services (DSHS) maintains a list of Certified Court Sign Language
Interpreters. This list includes American Sign Language (ASL) interpreters and
Certified Deaf Interpreters (CDI). To qualify for reimbursement, and event using an
ASL and/or CDI interpreter from this list must be used.
Certified interpreters are listed under three categories:
• Specialist Certificate: Legal — SC: L
• RID Certification with SC: L written test
• Intermediary Interpreters (Deaf Interpreter)
The most up to date list can be found here:
https://fortress.wa.gov/dshs/odhhapps/Interpreters/Courtlnterpreter.aspx
C. Staff Interpreters (Salaried Staff)
Reimbursement will be provided for salaried staff meeting the Qualifying Event
conditions for the payment of credentialed spoken and sign language interpreters, as
referenced in subsections 2.A and 2.B above.
D. Telephonic and Video Remote Interpreting and Services Outside of the
Courtroom
AOC will reimburse local jurisdictions for using certified, registered, or otherwise
qualified interpreters operating by telephone or video for court proceedings and
other services provided to the public by the Court. The services must meet the
Qualifying Event conditions for the payment of credentialed spoken and sign
language interpreters, as referenced in subsections 2.A and 2.13 above.
3. LANGUAGE ACCESS GOODS AND SERVICES
Courts can request reimbursement for the cost of goods and services that will help
increase language access in the Court.
The items listed below are common goods and services that courts have used to
increase language access and will be improved for reimbursement.
• Interpreter scheduling software or services
• Document translation
• Portable video device(s) for video remote interpreting
• Equipment used for simultaneous interpretation
• Printed signage for language assistance purposes
• Staff training on language access, interpreting, or bilingual skills improvement, for
example:
o Interpreters skills training for bilingual staff who want to become certified
o Training for staff who are partly bilingual to improve their skills
o General training on addressing language access issues.
Other examples can be found here:
Page 2 of 3
https://www.nmcenterforlanquageaccess.org/cros/en/courts- age ncies/about-lanquage-
access-basic-training
Items or services not listed above must be pre-approved (via email) by Language
Access Interpreter Reimbursement Program staff prior to purchase or they may not
qualify for reimbursement under the Program.
4. SCOPE OF REIMBURSEMENT FUNDING
Reimbursement payment under this Agreement will only be made to the Court when the
cost is paid out of the budget or budgets, in the case of multi-court collaborative
applicants of the Court responsible for full payment.
5. PAYMENT STRUCTURE
A. Reimbursement Rate
a) Spoken Language Interpreters
AOC will reimburse the Court for 50% of the cost of AOC certified, registered,
or otherwise court-qualified interpreters providing services under this
Agreement.
b) Sign Language Interpreters
AOC will reimburse the Court for 50% of the cost of certified and court-qualified
interpreters providing services under this Agreement.
c) Staff Interpreters (Salaried Staff)
AOC will reimburse the Court for 50% of the cost of staff interpreters.
d) Contracted Interpreters
The cost of contract interpreters who are paid other than on an hourly basis, for
example, on a half-day of flat rate basis, will be reimbursed at 50%.
e) Remote Interpreting
AOC will reimburse the Court for 50% of the cost of using certified, registered,
or otherwise qualified interpreters providing interpretation by telephone or
video.
f) Cancellation Fees
AOC will reimburse the Court for 50% of cancellation fees paid to interpreter.
B. Travel Time and Mileage
AOC will reimburse the Court at 50% of the cost of interpreter travel time and
mileage.
Interpreter travel time is reimbursable if a required party fails to appear. "Failure to
appear" means a non-appearance by the LEP or deaf or hard of hearing client,
attorneys, witnesses, or any necessary party to a hearing, thereby necessitating a
cancellation or continuance of the hearing. The Court can be reimbursed for 50% of
the cancellation fees paid to the interpreter.
Page 3 of 3
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Jim Madsen, Chief Administrator Action Agenda: X
Public Hearing:
Other
Department: Superior Court Ext: 206/332
Commission Meeting Date: 12/21/21 Agenda Item # �3.4
(Commissioner staff to
complete)
Briefing Date: 12/6/21
Briefing Presented By: Jim Madsen, Administrator
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
ITEM: DSHS County Program Agreement— Court Commissioner Services (IV-D Funding)
EXECUTIVE SUMMARY:
Since 2004, the Superior Court has entered into contracts with DSHS, Division of Child
Support, for reimbursement of Court Commissioner costs related to child support. The
current five-year contract expires June 30, 2021. DSHS has forwarded an Agreement for
an additional five years to June 30, 2026.
BUDGET IMPACT:
This Agreement is necessary to maintain the IV-D funding. The total amount budgeted for the
2020-2021 fiscal year was $11,800 and t is anticipated that this will be the budget for the
2021-2022 fiscal year. There are no additional expenditures.
PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community
meetings,etc.)
N/A
RECOMMENDED OR REQUESTED ACTION:
Approve the 2021-2026 County Program Agreement— Court Commissioner with the
Washington State Department of Social and Health Services Division of Child Support on
the 12/21/21 action agenda
ATTACHMENTS:
DSHS Agreement Number 2163-32137
Agenda Summary 12/7/2021
COUNTY DSHS Agreement Number
Washington State PROGRAM AGREEMENT 2163-32137
DEPARTMENT OF
7C rs
OCIAL&HEALTH
` SERVICES
Court Commissioner's Services
This Program Agreement is by and between the State of Washington Administration or Division
Department of Social and Health Services (DSHS) and the County identified Agreement Number
below, and is issued in conjunction with a County and DSHS Agreement On County Agreement Number
General Terms and Conditions, which is incorporated by reference.
DSHS ADMINISTRATION DSHS DIVISION DSHS INDEX NUMBER DSHS CONTRACT CODE
Economic Services Division of Child Support 1229 3051CS-63
Administration
DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS
Jennifer Carlson PO BOX 9162
County Liaison
Olympia, WA 98507-9162
DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL
360 664-5237 360 664-5342 jennifer.carlson@dshs.wa.gov
COUNTY NAME COUNTY ADDRESS
Mason County Court Administrator
PO Box X
Shelton,WA 98584-0078
COUNTY FEDERAL EMPLOYER IDENTIFICATION COUNTY CONTACT NAME
NUMBER
Jim Madsen
COUNTY CONTACT TELEPHONE COUNTY CONTACT FAX COUNTY CONTACT E-MAIL
(360)427-9670 1 jamesma@co.mason.wa.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS
AGREEMENT? 93.563
Yes
PROGRAM AGREEMENT START DATE I PROGRAM AGREEMENT END DATE MAXIMUM PROGRAM AGREEMENT AMOUNT
07/01/2021 06/30/2026 Fee For Service
EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this
County Program Agreement by reference:
❑ Exhibits (specify):
® No Exhibits.
The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements,writings, and communications,oral
or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and
understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DSHS only
upon signature by DSHS.
COUNTY SIGNATURE(S) PRINTED NAME(S)AND TITLE(S) DATE(S)SIGNED
DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Serena S. Hart
Local Government Liason
DSHS/ESA/Division of Child Support
DSHS Central Contract and Legal Services
3051 CS-63 County Program Agreement Commissioner's Services(5-27-2016) Page 1
Special Terms and Conditions
1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this Contract,
shall each have the following definitions:
a. "Cost Reimbursement Plan" means the DCS approved funding methodology and process by which
Title IV-D reimbursement claims are calculated by the County.
b. "Court Commissioner" means a person appointed by the County Superior Court to carry out the
judicial duties authorized by Revised Code of Washington (RCW) 2.24.040 and Washington
Constitution Article IV, Section 23.
c. "DCS" means the Division of Child Support, a division of the Department of Social and Health
Services' Economic Services Administration, the single designated entity which administers,
supervises, and monitors Washington State's child support enforcement program and State Plan
under Title IV-D of the Social Security Act.
d. "DSHS" means the State of Washington's Department of Social and Health Services.
e. "Dedicated Docket" means a regularly scheduled court calendar devoted to the expedited
processing of Title IV-D child support services cases which provides the time required for the
volume of Title IV-D cases.
f. "Direct Costs" means costs which are incurred by and directly allocable to the County.
g. "Expedited Processes" are as defined in 45 CFR Chapter III, Part 303, Section 303.101.
h. "Federal Financial Participation" means the percentage of costs that the federal government
reimburses DCS for expenses incurred in carrying out the Washington State Title IV-D child support
program.
i. "Federal Incentive" means the additional reimbursement of funds from the federal government to
DCS based upon specific performance measures.
j. "Indirect Costs" means costs that are incurred by the County but not directly allocable to the County
in carrying out the IV-D child support program.
k. "Title IV-D Child Support matters or services" mean and includes: the establishment of paternity;
the establishment and modification of child support orders; the enforcement of judicially or
administratively ordered child support or medical support obligation in cases initiated by the County
Prosecuting Attorney, the Attorney General, or an attorney contracted to act on behalf of the State
of Washington. Title IV-D of the Social Security Act is codified at 42 USC Chapter 7, Subchapter
IV, Part D, section 651 et seq.
2. Purpose
Engage the services of a Court Commissioner to ensure that all Title IV-D child support cases are
processed with priority in a manner sufficient to meet all relevant program standards and time frame
requirements, set forth in Title IV-D of the Social Security Act and related provisions of the Code of
Federal Regulations, including 45 CFR Part 303.
a. DCS is required by federal regulation to perform various judicial proceedings and case actions
within prescribed time frames, see 45 CFR 303. Federal regulations also provide for enhanced
federal funding for DCS when it performs at a high level through the provision of federal incentive
payments (45 CFR 304.12).
DSHS Central Contract and Legal Services
3051CS-63 County Program Agreement Commissioner's Services(5-27-2016) Page 2
Special Terms and Conditions
b. The Counties are valuable partners for maintaining compliance with required federal performance
standards and achievements-based federal incentive payments. Crucial areas where Court
Commissioners help in meeting federal requirements include:
(1) Hearing and deciding Title IV-D paternity and child support matters as expeditiously as possible;
(2) Entering child support orders that are in accord with the Washington State Child Support
Schedule and the obligor's reasonable ability to pay; and
(3) Establishing obligations for provisions of health insurance coverage for the dependent children.
c. The rationale for the reimbursement of Court Commissioner time with Title IV-D funds is the federal
requirement that states provide an expedited process for adjudicating and concluding Title IV-D
cases.
d. Consideration is paid under this agreement in order to ensure that all IV-D child support cases are
processed with priority in a manner sufficient to meet all relevant program standards and time frame
requirements, set forth in Title IV-D of the Social Security Act and related provisions of the Code of
Federal Regulations, including 45 CFR Part 303, as in effect or later amended, and such other
regulations as may be adopted.
e. The parties, under this Agreement, agree to coordinate activities to expedite the establishment,
modification, and enforcement of orders in Title IV-D child support matters.
3. Period of Performance
The period of performance is as stated on Page 1 of this Agreement.
4. Duties of the County
The County is empowered under state law through the use of Court Commissioners to preside over
family law judicial proceedings in Superior Court. Under this Agreement, the County shall have the
following responsibilities:
a. To preside over child support related hearings in Superior Court actions.
b. To comply fully with the requirements of:
(1) 42 USC Chapter 7, Subchapter IV, Part D, sections 651 et seq. (Title IV-D of the Social
Security Act);
(2) 45 CFR Chapter III, Part 302, section 302.34 (Cooperative Arrangements); Part 303, section
303.107 (Requirements for Cooperative Arrangements); Part 304 (Federal Financial
Participation); and Part 305 (Program Performance Measures, Standards, Financial Incentives,
and Penalties);
(3) 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards).
c. To ensure that an adequate amount of time is set aside for expedited processing of Title IV-D child
support cases initiated by the County Prosecuting Attorney, the Attorney General, or an attorney
contracted to act on behalf of the State of Washington. Preferable methods for achieving this goal
include dedicated dockets, or set-aside time on family law calendars exclusively for IV-D cases.
DSHS Central Contract and Legal Services
3051 CS-63 County Program Agreement Commissioners Services(5-27-2016) Page 3
Special Terms and Conditions
d. If the County cannot provide a dedicated docket for Title IV-D cases, the County must develop an
acceptable alternative process to ensure expedited handling of these cases.
e. To meet as needed with the County Prosecuting Attorney and DCS to review the effectiveness of
the expedited processes in meeting the program standards and time frame requirement defined in
45 CFR Part 303.
f. To provide DCS an annual budget of court costs and expenditures for which reimbursement is
expected to be claimed under this Agreement, using a format established by DCS. The County
must monitor its budget and reimbursements. If initial budget authorization is found to be
insufficient for the full calendar year, the County must submit a budget amendment request prior to
the submission of any reimbursement claims that will result in exceeding the approved budget.
g. To maintain on file with DCS a current County Indirect Cost Allocation Plan. The Plan, which is the
responsibility of the County, must be updated annually in accordance with federal requirements
contained in 2 CFR Part 200.
h. To maintain or forward to DCS case records and supporting fiscal records as are required by state
or federal laws or regulations adopted pursuant to Title IV-D.
i. To retain case records for five (5) years after final disposition and be available for inspection,
review, or audit by authorized DCS personnel, the Office of the State Auditor or federal auditors
during the Agreement period.
j. To submit to DCS copies of any support orders, documents or information obtained that indicates
the disposition of cases.
k. To respond to reasonable requests for information from DCS regarding the current status of cases.
I. To respond to reasonable requests for information from DCS regarding performance under the
contract.
5. Duties of the Division of Child Support
DCS is the designated single state entity that administers, supervises, and monitors Washington
State's Child Support Enforcement Program and the State Plan under Title IV-D of the Social Security
Act. Under this Agreement, DCS will have the following responsibilities:
a. To comply fully with the requirements of:
(1) 42 USC Chapter 7, Subchapter IV, Part D, sections 651 et seq. (Title IV-D of the Social
Security Act);
(2) 45 CFR Chapter III, Part 302, section 302.34 (Cooperative Arrangements); Part 303, section
303.107 (Requirements for Cooperative Arrangements); Part 304 (Federal Financial
Participation); and Part 305 (Program Performance Measures, Standards, Financial Incentives,
and Penalties);
(3) 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards).
b. To inform counties of:
(1) Relevant federal statutes, regulations and policies;
DSHS Central Contract and Legal Services
3051CS-63 County Program Agreement Commissioner's Services(5-27-2016) Page 4
Special Terms and Conditions
(2) Provisions of the State Plan;
(3) State policies, standards, procedures and instructions; and
(4) Changes in federal and state funding, match rates, incentives, program requirements,
performance measures and reimbursement methodology.
c. To provide reasonable technical assistance and cooperation in program and fiscal areas necessary
to assist counties in meeting state and federal requirements.
d. To reimburse funds expended by the County for allowable expenditures pursuant to an approved
reimbursement plan:
(1) Reimburse the allowable direct costs of the County in accordance with the County Court
Commissioner's Funding Methodology, at the amount of the current federal match rate.
(2) Reimburse the other allowable indirect costs of the County, at the amount of the current federal
match rate.
(3) Provide a proportionate share of the federal incentive payments to the County.
(4) Ensure that reimbursement shall not exceed the estimated financial participation as set forth in
the County budget, including subsequent changes, approved by DCS.
(5) Ensure compliance with federal regulations at 45 CFR 304.21(b) (Limitations) specifying that
federal funding is not available for compensation (salary and fringe benefits), travel and training,
and office-related costs incurred by judges or administrative and support staff of judges.
e. To send an annual survey to the Court and the County Prosecuting Attorney's Office to monitor
performance under this Agreement.
6. Billing and Payment
a. Billing
(1) The County shall submit a monthly claim for reimbursement using a format established by DCS
and the Cost Reimbursement Plan.
(2) Monthly claims shall be submitted for reimbursement for the actual allowable expenditures
incurred in execution of this Agreement and must be in sufficient detail for DCS, state, and
federal auditors to verify consistency.
(3) All claims for reimbursement must be submitted to DCS within 90 days from the date of
expenditure. No claim submitted more than 12 months after the date of expenditure will be
reimbursed.
(4) Any funds paid to the County which is later disallowed by state or federal auditors must be
returned to DCS.
(5) The County shall not claim reimbursement for any funds expended in execution of this
Agreement that are, or have been derived directly from, federal funds, or are to be allocated to,
or included as, a cost of any other federally financed program in either the current or a prior
period.
DSHS Central Contract and Legal Services
3051CS-63 County Program Agreement Commissioner's Services(5-27-2016) Page 5
Special Terms and Conditions
(6) The County shall not claim reimbursement for the acquisition cost of any real property.
(7) The County shall not claim reimbursement of any personal property having a useful life of more
than one year and an acquisition cost of$5,000 or more per unit without prior approval, except
for the acquisition of automatic data processing equipment and software. This exception does
not apply to imaging and equipment, which must have prior DCS approval due to budget
constraints.
(8) The County may claim reimbursement for the depreciation expense of nonexpendable personal
property purchased by the County for use in execution of this Agreement, provided that
management and accountability of said property is consistent with federal regulations adopted
pursuant to Title IV-D. Per CFR 45.92.32, any equipment or items partially purchased with IV-D
funding must be tracked and if disposed of or moved out of the Court's office, must be accorded
a value at the time of disposal and if that value is over$5,000 the asset value must be deducted
from that month's reimbursement claim.
(9) The County shall not claim reimbursement for charges levied by one county office against
another where such fees are not charged uniformly to all those using the provided services.
b. Payment
(1) Monthly claim reimbursements shall be submitted to:
DCS County Fiscal Liaison
DSHS/Division of Child Support
MS 45860
P.O. Box 9162
Olympia, WA 98507-9162
(2) The County shall contact the County Fiscal Liaison concerning billing questions.
(3) Payment shall be considered timely if made by DSHS within thirty (30) days after receipt of the
complete and accurate monthly cost reimbursement claim.
(4) DSHS may, at its sole discretion, withhold payment claimed by the County for services rendered
if the County fails to satisfactorily comply with any term or condition of this Agreement.
DSHS Central Contract and Legal Services
3051 CS-63 County Program Agreement Commissioner's Services(5-27-2016) Page 6
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: December 20, 2021 Agenda Item # 8.J
Commissioner staff to complete)
BRIEFING DATE: December 13, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Appointment of Jaime Taylor as acting Coroner effective 1/1/22 until a replacement Coroner
has been appointed.
Background: Mason County Coroner Wes Stockwell has submitted his letter of resignation as the
elected Coroner effective January 1, 2022.
The authority to fill vacancies is set forth in both the WA State Constitution, Article II, section 15 and
RCW 36.16.110. It requires the Commissioners to appoint a replacement from a list of three
candidates nominated by the county party to which the former official belonged.
Coroner Stockwell belonged to the Democratic party and a letter has been sent to the Democratic
party requesting three nominations be submitted for the Commissioners' consideration. The
nominations will not be submitted until mid-January.
Pursuant to RCW 36.16.115
Vacancy in partisan elective office—Appointment of acting official.
Where a vacancy occurs in any partisan county elective office, other than a member of the county
legislative authority, the county legislative authority may appoint an employee that was serving as a
deputy or assistant in such office at the time the vacancy occurred as an acting official to perform all
necessary duties to continue normal office operations. The acting official will serve until a successor is
either elected or appointed as required by law. This section does not apply to any vacancy occurring in
a charter county which has charter provisions inconsistent with this section.
Coroner Stockwell is recommending Deputy Coroner Jaime Taylor be in charge of the Coroner's office
until the appointment to fill this position has been made. Jaime intends to apply for the position to
finish the unexpired term as well as run for the position in the 2022 election.
Budget Impacts: Jamie would be paid at the Coroner's salary effective 1/1/22
RECOMMENDED ACTION: Approval to appoint Jaime Taylor as acting Coroner effective 1/1/22 until
a replacement Coroner has been appointed.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: David Windom Action Agenda x
Public Hearing
Other
DEPARTMENT: MCCS EXT:
DATE: 12/21/2021 Agenda Item # . U
Commissioner staff to complete)
BRIEFING DATE: 29 Nov 2021
BRIEFING PRESENTED BY: David Windom
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Fire Investigation Contract
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions): Fire investigation contract with the MASON COUNTY
FIRE CHIEFS ASSOCATION. Renewal of existing contract to provide fire
investigation services in Mason County
BUDGET IMPACT: None — previously budgeted
PUBLIC OUTREACH:(Include any legal requirements, direct notice,
website, community meetings, etc.) none
RECOMMENDED OR REQUESTED ACTION: Place on the action agenda
ATTACHMENTS
: INTERLOCAL AGREEMENT FOR FIRE INVESTIGATION SERVICES
BETWEEN MASON COUNTY AND MASON COUNTY FIRE CHIEFS'
ASSOCIATION
Return recorded document to:
Mason County Community Development
426 W.Cedar, Shelton,WA 98584
INTERLOCAL AGREEMENT FOR FIRE INVESTIGATION SERVICES
BETWEEN MASON COUNTY AND MASON COUNTY FIRE CHIEFS ASSOCIATION
1. Parties. THIS AGREEMENT is entered into by Mason County ("County") and Mason County
Fire Chiefs' Association ("Association") under the authority of the Interlocal Cooperation
Act, RCW Chapter 39.34
2. Recitals. Whereas, the County and the Association have determined that it is in the best
interest of the County and its citizens to work together in establishing an agreement to
provide fire investigation services by the Association for the County.
3. Authority. Chapter 39.34 RCW permits local governmental units to make official use of
their powers enabling them to cooperate with other localities on the basis of mutual
advantage.
4. Duration. This agreement shall be in effect upon signature endorsement and shall
terminate no later than December 31, 2017, unless mutually agreed upon by both parties to
extend this agreement.
S. Compensation. The County shall pay the Association for services the maximum amount of
$82,000.00 per year ($164,000 total for Contract), as identified on Exhibit A without prior
written approval of the County. Fees for Services will be based on hours and expenses as
shown on Exhibit A.
6. Payment. Within 30-days from receipt of a bill from the Association, the County will
reimburse the Association for actual costs incurred.
7. Purpose. To establish a joint agreement for providing fire investigation services within the
boundaries of Mason County.
8. Scope of Work.
8.1 Investigation of origin, cause, circumstances, and extent of loss from fire whether
of civil or criminal nature.
8.2 To ensure cooperation among the local fire districts, the state fire marshal and all
state and county law enforcement and regulatory personnel.
9. Criteria for Investigation. One or more of the following must be present to require the
services of a fire investigator:
9.1 Loss of life or serious injury (civilian or fire personnel)
9.2 Serial arson activity
9.3 Suspicious or negligent activity, odor of flammable liquids, multiple fire locations,
evidence of forcible entry.
9.4 All structure fires that appear to exceed the threshold of$10,000 as determined by
the Incident Commander(IC) or Commanding Officer (CO) of the local fire district.
9.5 Request for immediate response shall be handled via page by the dispatch center
upon request by the IC or CO.
9.6 Request for immediate response shall be handled via page by the dispatch center
upon request by the IC or CO.
10. Hold Harmless. Each party shall hold harmless and indemnify the other party, its officers,
officials, employees, and agents, from and against any and all claims, actions, suits, liability,
loss, expenses, damages, and judgments of any nature whatsoever, including costs and
attorneys' fees in defense thereof, for injury, sickness, disability or death to persons or
damage to property or business, caused by or arising out of the negligence of each party's
employees, agents and volunteers. Provided, however, the Association's obligation
hereunder shall not extend to injury, sickness, death, or damage caused by or arising out of
the sole negligence of the County, its officers, officials, employees, or agents. In the event
of concurrent negligence of the parties, the Association's obligations hereunder shall apply
only to the percentage of fault attributable to their employees, agents, and volunteers.
11.Administration. No separate legal or administrative entity is created by this Agreement.
The Mason County Fire Chiefs Association and the Mason County Department of
Community Development shall jointly administer this Agreement.
12.Termination. The parties may terminate this Agreement as follows:
12.1 For Cause. Either party may terminate this Agreement for a material breach
thereof by the other party. Fifteen days written notice to the other party is
required stating the intent to terminate for cause.The breaching party will be given
the opportunity to cure its breach and if completed during the fifteen-day period
the Agreement shall not terminate.
12.2 For Convenience. Either party may terminate this Agreement without cause at
any time providing a fifteen-day written notice of such termination is submitted in
advance.
13. Insurance. Each party shall independently acquire and maintain sufficient insurance
coverage for all its respective operations, facilities, equipment, and personnel.
14. Notices. Any notices to be given under this Agreement shall be delivered in person or
mailed to the parties at the following addresses:
14.1 County. Mason County Community Development
615 W Alder St
Shelton, WA. 98584
14.2 Association. Mason County Fire Chiefs Association
P.O. Box 1822
Shelton, WA 98584
15. Severability. If any provision of this agreement or its application is held invalid, then the
remainder of the agreement or the application of the remainder of the agreement shall not
be affected and shall remain in full force.
16. Waiver. No waiver of any provision of this agreement shall be valid unless it is in writing
and signed by the person or party whom charged.
17.Third Party Rights. This Agreement shall not create any third-party rights by any party that
has not signed this Agreement.
18. Modification. This Agreement represents the entire agreement by both parties and shall
not be modified, terminated, or waived by either party without authorized written approval
by representatives of both parties.
MCFCA ILA 2022-2023 12/10/2022
19. Benefits. This Agreement is entered into for the benefit of both parties to provide fire
investigation services for all of Mason County during the duration of this agreement.
Dated this day of . 2021
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Kevin Shutty, Commissioner
Tim Whitehead, Deputy Prosecutor Sharon Trask, Commissioner
MASON COUNTY FIRE CHIEFS ASSOCATION:
Beau Bakken, President Brandon Searles, Vice-President
Bob Burbridge, Secretary Nadine Brown,Treasurer
MCFCA ILA 2022-2023 12/10/2021
Exhibit A
Fire Investigation 2022/2023 Budget
Tier I Training: $500/yr
Tier I Training; 8 hour"Protecting evidence for fire cause and
determination".
Tier II Training: $4,000/yr
Tier II Training;40-hour basic investigation, vehicle fire investigation,
courtroom testimony.
Tier III Training: $9,000/yr
1. Annual conference for Tier III investigators; Certified fire
investigator. Advanced or refresher training.
2. Succession training,Tier II continued education for Tier III
Certification. General education, scene examination,
documentation, evidence collection, interview techniques, post-
incident investigation and presentation. (NFPA 1033)and (NFPA
921)
Tier III Stand-By Pay: $8,500/yr
$50 per day for 170 days (Fri, Sat, Sun, Holidays)of on call stand-by pay
Supplies/Uniforms: $4,000/yr
Supplies for the actual investigations, uniforms/PPE for the tier 3
investigators
Tier II Kits: $2,000/yr
(Small tools, equipment, PPE for Tier II investigators)
Tier III Kits: $4,000/yr
(Initial equipment for new CFI's. Replacement of equipment as needed)
Investigator labor:
Tier III—Certified Investigator $125.00 per hour
Tier II—Investigator-in training $65.00 per hour
$125 per hour project 50 fire investigations $38,000/yr
$65 per hour project 20 fire investigations $12,000/yr
Projected labor total to investigate 70 fires is $50,000/yr
Total Annual Budget $82,000/yr
Total 2022/2023 Budget $164,000
MCFCA ILA 2022-2023 12/10/2021
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Wes Stockwell/Jaime Taylor Action Agenda: X
Public Hearing:
Other
Department: Coroner Ext: 752
Commission Meeting Date: December 21, 2021 Agenda Item # .�
(Commissioner staff to
complete)
Briefing Date: December 13, 2021
Briefing Presented By: Wes Stockwell/Jaime Taylor
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
Item:
Amendment to Interlocal Agreement for Pathology Services between Kitsap County and
Mason County.
Background:
Mason County contracts with Kitsap County for all pathology services (autopsies, imaging,
toxicology, etc.). This amendment increases the compensation amount from $82,500 to $87,000
per year to be paid monthly in the amount of $7,250.
Recommended Action:
Approval of the Amendment to Interlocal Agreement for Pathology Services between Kitsap County
and Mason County increasing the yearly compensation to $87,000 to be paid monthly in the
amount of $7,250.
Attachment(s):
Interlocal Agreement with Kitsap County # KC-327-19-B
Agenda Summary 12/1/2021
KC-327-19-B
SECOND AMENDMENT TO
INTERLOCAL AGREEMENT FOR PATHOLOGY SERVICES
BETWEEN KITSAP COUNTY AND MASON COUNTY
This FIRST AMENDMENT ("Amendment") to the Interlocal Agreement for KC-327-19 is made by
and between Kitsap County, through the Kitsap County Coroner's Office, ("Kitsap") and Mason
County ("Mason"), both political subdivisions of Washington State.
On January 13, 2020 the parties entered into an Interlocal Agreement for Pathlogy Services
Contract No. KC-327-19, which was amended by KC 327-19A (collectively "Agreement').
AGREEMENT
NOW THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by
reference, and the mutual promises and covenants, the parties agree as follows.
1. Attachment B (Compensation. Attachment B to the Agreement is amended and replaced
with the following:
Mason County agrees to pay Kitsap County an annual amount of$ 87,000 per year to be
paid monthly in the amount of $7,250 for the pathology Services provided by Kitsap
County as identified in Attachment A. The annual amount is based on historical data
provided by Mason County which may be adjusted during the calendar year to reflect an
increase in the number of autopsies requested by Mason County.
Excluded and additional fees shall be invoiced as a separate amount and are not
included in the annual compensation.
2. Effective Date. This Amendment shall be effective on January 1, 2022.
3. Terms Unchanged. Except as expressly provided in this Amendment, all other terms and
conditions of the original Agreement, and any subsequent amendments, addenda or
modifications thereto, remain in full force and effect.
4. Counterparts. This Amendment may be executed in several counterparts, each of which
shall be deemed an original, but all of which together shall constitution one and the same
agreement.
5. Authorizations. The signatories to this Amendment represent that they have been
appropriately authorized to enter into this Amendment on behalf of the party for whom they
sign, and that no further action or approvals are necessary before execution of this
Amendment.
Page 1 of 1
Dated this_day of , 2021 Dated this_day of ' 2021
MASON COUNTY KITSAP COUNTY
WES STOCKWELL, CORONER JEFFREY WALLIS, CORONER
Dated this_day of 2021 Dated this_day of , 2021
BOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON KITSAP COUNTY, WASHINGTON
RANDY NEATHERLIN, Chair ROBERT GELDER, Chair
KEVIN SHUTTY, Vice Chair EDWARD E. WOLFE, Commissioner
SHARON TRASK, Commissioner CHARLOTTE GARRIDO, Commissioner
ATTEST: ATTEST:
Mckenzie Smith, Clerk of the Board Dana Daniels, Clerk of the Board
Page 1 of 1
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kevin Hanson Action Agenda _X
Public Hearing
Other
DEPARTMENT: Mason County )ail EXT: _369
COMMISSION MEETING DATE: 12/21/21 Agenda Item # �.�
Commissioner staff to complete)
BRIEFING DATE: 12/13/21
BRIEFING PRESENTED BY: Chief Kevin Hanson
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Conversion of 2 Corrections Deputy positions to 2 Community Service Officers
to run the jail control room.
BACKGROUND:
As briefed in August 2021, the Corrections division of the Sheriff's Office is still
struggling to fill vacant Corrections positions. The August briefing included a proposal
to activate a hiring incentive. Since then, the eligibility list expanded slightly but is now
back to exhaustion. We have 27 funded Corrections Deputy positions with one
additional position approved, but not funded, by the BOCC for staffing transportation
to the Olson's building when it's complete.
We currently have 8 vacant positions, which is nearly 1/3 of the employees required to
staff the facility. Overtime is rampant and hard to fill because people are getting tired
of working. I have adjusted Two of our Community Service Officers (CSO), who are
assigned to Alternative Sentencing, to work into the early evening hours. They staff
the Control room, 7 days per week from 1800-2200 as part of minimum staffing. The
Control room responsibilities are normally part of the Commissioned Corrections
Deputy duties, but the CSO job description allows for Control Room operations.
The CSO's are non-commissioned positions, meaning we can fill them with civilians.
They are covered by Civil Service as well as the Woodworkers labor union. They are
not required to be academy trained or certified by the Washington State Criminal
Justice Training Commission. That means their training time will be significantly less
than a Commissioned Corrections Deputy, allowing us to get people working
independently faster than usual.
With that being said, I would like to hire two additional Community Service Officers
and assign them to work the Control Room as part of minimum staffing. By hiring the
CSO's, I would be guaranteed an additional hiring list from the Civil Service. Based on
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3X95 DHHX\BOCC
agenda CD to CSO conversion.doc
the number of applicants for other Sheriffs Office non-commissioned positions, I feel
like the position may be more attractive to a broader audience than those for
Corrections Deputy. This would potentially get us more candidates to choose from.
This may also allow opportunity for people un-familiar with jail operations to essentially
get corrections experience and potentially find opportunity to apply with us to become
a Corrections Deputy.
The Woodworkers union representative, Brad McQuade, has advised the union has no
objection to this proposal.
RECOMMENDED ACTION:
Approve action agenda item
BUDGET IMPACTS:
Will potentially save the county $20k annually
ATTACHMENT(S): N/A
C:\Users\MSm ith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3 X95 DH HX\BOCC
agenda CD to CSO conversion.doc
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kelly Bergh for Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 644
DATE: 12/21/2021 Agenda Item # 6-c�
Commissioner staff to complete)
BRIEFING DATE: 11/22/2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
American Rescue Plan Act (ARPA) funding of 2021 approved items
Background:
On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319).
The $1.9 trillion package, based on President Biden's American Rescue Plan, is intended to
combat the COVID-19 pandemic, including the public health and economic impacts. As a result
of the passage of this plan Mason County will receive $12,949,242 in grant funding. The
county has completed the Government Application process and received the first tranche of
funding of$6,484,451 on 6/25/21. The second tranche will be made no earlier than 12 months
after the first.
Recommended Action:
Approval to authorize, Mark Neary, County Administrator to enter into agreements
using ARPA funding for the following: Lakeland Pump Station $42,000; Washington
State Association of Counties 2022 Dues $4,000.
Attachment(s):
Mason County ARPA Prioritization List of Projects
J.•I Grants I ARPA American Rescue Plan Act 2021 I Agenda Item Summat3 ARPA 12.21.21.doc
Mason County ARPA Prioritization List of Projects Review 12/21/2021
Priority
Balance
K Obligated by Remaining of
ARPA Category Mason County Project Name EDC ST RN S Requests BOCC Approved Contract Expended Approved Amt
A Support Public Health Response/Negative Economic Impacts
PUD 1 Customer Arrearages due to COVID Medium X X 125,000 125,000 125,000 6,S78 118,422
HCC Customer Arrearages due to COVID Medium X X 110,000 110,000 110,000 110,000
Mason County Treasurer Property Tax Reim-individual households X 125,000 125,000 125,000 71,813 53,187
Mason County Treasurer Property Tax Reim-small businesses X 75,000 75,000
EDC Small Business Grants High X X 500,000 500,000 500,000 475,000 25,000
Crossroads Housing for Assistance to Homeless Veterans 10,000 10,000 10,000 10,000
Belfair Water Customer Arrearages 26,271 -
Mason County Utilities Arrearages Medium X 154,000
Housing Authority of Mason County Rent Arrearages 123,545 -
Childcare Support Medium
A Support Public Health Response/Ne ative Economic Impacts Subtotal 1,248,816 945,000 870,000 553,391 316,609
B Premium pay for Essential Workers
Signing Bonus for Corrections Deputies X 74,266
B Premium pay for Essential Workers Subtotal 74,266
C Replace Public Sector Revenue Loss Up for government services up to$1.9 Million
MCSO Body Cameras X X 702,365 702,365 702,365 -
MCSO Body Camera install 40,000 40,000 25,790
PUD 3 Belfair Substation High X 1,500,000 1,500,000 1,500,000 1,500,000
Public Records Software GovQA X 22,700 -
Public Heath Message Board 20,ODO
Design for 2nd floor PA,MCSO 100,000 -
DCD Records Archival Image Medium 500,000
Prosecutors Office 2nd floor expansion 700,000
MCSO 2nd floor expansion 800,000 -
Ballot sorter machine B of A Bldg Low 1,200,000
C Replace Public Sector Revenue Loss Subtotal 5,585,065 2,242,365 1,500,000 728,155 1,500,000
D Water,Sewer,and Broadband Infrastructure
PUD 1 Agate Beach Water System Mainline X X 559,000 559,000 559,DOO 559,000
PUD 1 Vuecrest Storage Upgrade X X 158,294 158,284 158,284 158,294
CEDS Belfair Water New Well for Commercial Core UGA X X 450,000 450,000 450,000 450,000
HCC Colony Surf Fiber Buildout X X 313,5S6 313,556 313,556 313,556
HCC Eldon Fiber Buildout X X 501,932 501,932 501,932 501,932
Mason County IT Infrastructure Backbone/Storage upgrade 136,261 136,261 136,098 163
Rustlewood Water Well&Reservoir Electrical Control System 200,000 200,000 200,000
Beards Cove AC Mainline Replacement 100,000 100,000 100,000
Belfair PS#1 Improvement Project 150,000 150,000 150,000
Belfair PS R3 Improvement Project 180,000 180,000 180,000
Lakeland Pump Station 42,000 42,000 42,000
EDC Water line from 101 to Prison 1,000,000 -
Belfair Water Backup Generators 197,000
EDC Sewer line extension from High School to Basin High 2,500,000 -
EDC Wallace Kneeland Substation High 3,200,000 -
PUD 3 Rural Broadband Cloquallum Community X 500,000 -
Shelton Gateway Medium X 250,000 -
Shelton Springs/Wallace Kneeland Roundabout Medium -
Mason County Courts Building 10 X 750,000
D Water,Sewer,and Broadband Infrastructure Subtotal 11,188,033 2,791,033 1,982,772 136,098 2,654,935
E Administration
Washington State Association of Counties 2022 Dues 4,000 4,000
Temp County Staffto address COVID X 250,000 92,078 92,078
E Administration Subtotal 254,000 96,078 92,076
Grand Total 18,350,190 6074476 4,352,772 1417,643 4563,622
Total APRA Funds Available 12,949,242
Total ARPA Funds Received in 2021-First Round 6,484,451
Total ARPA Funds Expected In 2022-Second Round 6,494,451
Total ARPA Funds Available for BOCC Approval in 20218,2022 6,894,425
Approved by BOCC during Board Briefings-w/b on upcoming Actions Agendas-Included in SOCC Approved Amts 46,000
Total ARPA Funds Available for BOCC Approval In 2021 409,975
MASON COUNTY
AGENDA ITEM SUMMARY FORM
o: Board of Mason County Commissioners
From: Marissa Watson Action Agenda Q
Public Hearing ❑
Other ❑
Department: Community Services - Planning Ext: 367
Date: December 21, 2021 Agenda Item # l0
(Commissioner Staff To
Complete)
Briefing Date: December 6, 2021
Briefing Presented By: Marissa Watson
[ ] Item Was Not Previously Briefed With The Board
Please Provide Explanation Of Urgency
ITEM: Authorization to accept the 2021-2023 SMP Competitive Grant from the State
Department of Ecology for the amount of $50,000.
BACKGROUND:
The Planning Department, during the periodic review of the shoreline master program,
was informed by the Wa State Department of Ecology that they would be opening a
SMP Competitive Grant pilot program starting Fall of 2021. The program allows for
project proposals that fall into three different categories, or a combination of those
categories, such as local planning priorities, permit monitoring and adaptive
management, and/or sea level rise. After some discussion within the planning
department it has been evident that there are aspects of the Mason County SMP policies
and regulations that the public struggle with and that staff spend a considerable time
explaining. There is a need to make the provisions of the SMP more accessible to the
public. Though the exact details and deliverables of the grant contract are still to be
negotiated, the Planning Department's initial grant proposal is to create a digital
Shoreline Master Program user guide that translates the regulatory language of the title
into clear concise illustrations with a major focus on Common Line Mitigation Plan
(CLMP) preparation. The capability to print the guide from the website would also be
available. The proposal would also include redesign of Mason County's shoreline
application forms, also available on the website. We are hoping this will be phase 1 of a
larger project that would eventually include setup of a new more efficient digital
shoreline application process, as well as a new mitigation monitoring procedure utilizing
the County's current permitting software SmartGov.
RECOMMENDED ACTION:
Authorize DCD to accept 2021-2023 SMP Competitive Grant from the Wa State
Department of Ecology in the amount of $50,000.
ATTACHMENT(S):
Grant award notice and initial 2021-2023 SMP Competitive grant contract outline
12/13/2021
From: Chase.Carolyn(ECY)
To: Marissa Watson
cc: Lynn.Brian(ECY);Brandon.Tess(ECY);Krause.Amy(ECY);Slone,Lavne(ECY);James.Cindy(ECY);Boderck.
Michele(ECY)
Subject: Ecology 2021-2023 SMP Competitive Grant—SMP User Guide Project
Date: Tuesday,November 23,20214:29:10 PM
Dear Marissa Watson,
Thank you for applying for an SMP Competitive Grant.The response to the pilot program has
been overwhelming. Ecology received 27 applications and funding requests totaled well over
the$827,000 available. I am pleased to inform you that the SMP User Guide project has been
selected for partial grant funding. Ecology is offering the County a grant award of$50,000 for
the completion of this project which is less than the amount requested.
• Please notify Carolyn Chase by email,cach4610ecy.wa.gov, no later than Friday,
December 10, 2021 with a decision on whether or not you would like to proceed
with the project with the award being offered.
Carolyn will contact you next week to answer any questions you may have about our award decision.
Any necessary changes to the tasks and deliverables can be addressed during agreement
negotiations. If you decide to move forward with the project, Ecology will send a formal award letter
the week of December 13th.
We look forward to working with you on this project.
Sincerely,
Brian Lynn
Coastal/Shorelands Section Manager
Shorelands and Environmental Assistance Program
Washington State Department of Ecology
PO Box 47600
Olympia, WA 98504-7600
360-790-0811 (mobile)
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
General Information
*Project Title Mason County Shoreline Master Program User Guide
*Project Short Description Project would increase public accessibility and understanding of the development
regulations by developing a digital SMP user guide on a dedicated Mason County
Shoreline Development website.
*Project Long Description Mason County proposes to create a digital Shoreline Master Program user guide
that translates the regulatory language of the title into clear concise illustrations with
a major focus on Common Line Mitigation Plan (CLMP) preparation. The user
guide would be a major focus of a "Shoreline Development" website, linked to the
County website and maintained by the Department of Community Development.
The capability to print the guide from the website would also be available. The
proposal would also include redesign of Mason County's shoreline application
forms, also available on the website. We are hoping this will be phase 1 of a larger
project that would eventually include setup of a new more efficient digital shoreline
application process, as well as a new mitigation monitoring procedure utilizing the
County's current permitting software SmartGov.
The digital SMP user guide's primary concentration would be on illustrating
provisions that address the more common shoreline development issues and
permits within Mason County, as well as the Common Line Mitigation Plan (CLMP).
The review and redesign of the application forms would address issues with
missing information, redundancies, and overall layout.
The purpose of this project is to build on the shoreline protections encompassed in
the Mason County Shoreline Master Program by increasing compliance with SMP
provisions through information accessibility, clarity, and providing the public clear
examples why particular shoreline development regulations can have lasting
impacts on the environment and future land use.
This project phase is necessary because interaction with the public between the
time of the 2017 SMP adoption till now has shown that the existing document is
difficult for the public to navigate and cumbersome for staff to explain. The time
period has also revealed that the Common Line Mitigation Plan manual, Appendix
B of the Resource Ordinance, is still confusing to shoreline property owners and the
professionals they work with, as indicated by the lack of CLMP submittal with
building permits, inadequate submittals, and communication with property owners
and/or professionals.
*Total Cost $100,000 *Total Eligible Cost $100,000
*Effective Date 1/3/2022 *Expiration Date 6/30/2023
*Ecology Program Shorelands
12/13/2021 Page 1 of 3
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
General Information
*Project Category v Planning
Will Environmental Monitoring Data be collected? No
*Overall Goal The overall goal is to provide an accessible and clear resource to the public
regarding the provisions of the Mason County Shoreline Master Program as well as
communicating the purpose and connection to the health of the community. The
result of this endeavor is hopefully improved compliance with provisions, increased
quality of shoreline development applications and mitigation plans, and increased
overall community interest in shoreline development.
12/13/2021 Page 2 of 3
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Project Characterization
Project Themes
Select a primary and secondary theme that best describes the work to be achieved during this project.
Primary Theme: Shorelands
Secondary Theme(s): Planning
Project Website
If your project has a website, please enter the web address below. After entering a website and saving, another
blank row will appear. Up to three websites may be provided.
Website Title/Name Web Address
12/13/2021 Page 3 of 3
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Recipient Contacts
Project Manager Marissa Watson
Contact Information
Marissa Watson
Senior Planner
615 W. Alder
Shelton, Washington 98584
(360) 427-9670 X367
mwatson@masoncountywa.gov
Authorized Signatory David Windom
Contact Information
David Windom
Director
615 West Alder
Shelton, Washington 98584
(360)427-9670
dwindom@co.mason.wa.us
Billing Contact Kathy Chaussee
Contact Information
Kathy Chaussee
615 West Alder
Shelton, Washington 98584
(360) 427-9670
12/13/2021 Page 1 of 2
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Recipient Contacts
kathyc@masoncountywa.gov
Other recipient signatures on printed agreement
Name Title
12/13/2021 Page 2 of 2
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Project Description Questionnaire
1. Project description and overall goal (0-15 points). On the General Information form, you have included a
complete description of the project and there is a clear connection to the purpose of the Pilot Program. The
description includes:
a. A statement of the project's overall goal and purpose.
b. A brief history of the project and, if applicable, a description of any ongoing or previously completed planning
efforts or studies that the project builds on. Describe how past efforts and the proposed project will be
integrated.
c. Any past information pertinent to the reviewers' (evaluators') understanding of the proposal.
Ecology's review and scoring will consider the information you provided on the General Information form and no
additional response is necessary.
2. Tasks and deliverables (0-5 points).
On the General Information form, you have described the broad-based tasks associated with the project along
with outcomes and deliverables for each task. Each task should include a well-defined title.
Ecology's review and scoring will consider the information you provided on the General Information form, scope
of work, and no additional response is necessary.
* 3. Meets an identified need and serves the public interest (0-15 points).
Please provide a narrative describing how your proposal meets an identified need and serves the public
interest. Narratives should: 1.) Identify a need or describe a problem; 2.) Describe how the project meets that
need or helps solve the problem; and 3.) Explain the benefit(s) of the project, how it serves the public interest,
and how it supports the policy of the Shoreline Management Act, RCW 90.58.020.
Mason County Planning employs a small number of staff, the result being that beyond mandated updates,
rezones, and current land use issues, special projects become quite unattainable without the assistance of
consultants and outside agencies. The few staff that we do have spend a considerable amount of time
communicating the provisions of the SMP to the public with many of those instances also involving code
compliance cases. There is very little to no time to create educational resources based on current regulations
that the County implements. The proposed project would fulfill the need for a better Mason County SMP
educational tool.
Mason County is home to over 709 miles of shoreline that serve important ecological functions supporting
healthy aquaculture operations and providing habitat for federally listed Chum and Chinook Salmon, as well as
other fish species such as cutthroat trout and bull trout. The County also contains many associated wetlands
that provide important habitat for birds and other small mammals. It is in the public's interest to maintain and
protect the shoreline so that future generations may benefit from a balanced ecosystem. With the increasing
demand for residential development within shoreline jurisdiction, the need for disseminating the provisions of
the County SMP and goals of the SMA clearly and quickly is vital to maintaining existing habitat and
encouraging restoration, through best practices, of those that have been impacted.
Upload supporting documents.
12/13/2021 Page 1 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Project Description Questionnaire
* 4. Methods (0-5 points).
Please provide a narrative describing how you plan on carrying out project activities and why this approach
was chosen. For example, a methodology could be chosen because it was used successfully by another
community, because it is best practice, because it is cost effective, because it is the best fit for a community,
etc.
The County's approach to this project would be to 1) engage professional services to develop a Mason County
shoreline development website, the main function of which would be to act as a SMP user guide, and to update
shoreline application forms, and 2) review examples of website layouts and existing SMP user guides for
content and focus, and 3) employ the input of County staff, community members, professionals, and affected
tribes to narrow down County specific user guide content. The County planning department does not have the
staff, as stated previously, to execute a special project on their own at this time thus hiring a consultant (firm)
would be required. Because planners have intimate knowledge of the specific provisions that cause the most
confusion for shoreline property owners and their representatives, their input will steer the focus of the SMP
guide, with opportunity for community, professional, and tribe input.
Meetings between the long range planner, planners, and consultant would occur, as well as including a
community meeting(s) to gauge additional areas of the provisions that need further illustration.
Upload supporting documents.
* 5. Timeline (0-5 points).
Please provide a brief statement about your project timeline. Can this project be completed within a 12 month
period? If not, explain.
The long range planner will spend two and a half months (1-2.5 months) acquiring professional services
needed to develop the website, user guide and application forms. During months 3-9, the consulting firm will
develop a draft website & user guide element with new shoreline application form layouts. During months 10-12
the website with SMP guide element and application forms will be finalized. We believe the scope of this
project phase could be completed within the 12 month preferred timeline.
Upload supporting documents.
* 6. Budget (0-5 points).
Please provide a brief statement about your proposed overall budget, tasks budgets, and anticipated
outcomes, as it relates to your timeline. Ecology's review team will consider the information you provide here
and the information you provide in the Budget Task Cost form.
$10,000 is budgeted for project administration and management which will cover project scheduling keeping
the project within scope, keeping all parties apprised of timelines and due dates, the effort to procure a
consultant (firm) and necessary monitoring of the grant.
$90,000 is budgeted for consulting services which include the design of a "shoreline development" website for
Mason County with an integrated SMP user guide element, which can also be printed, and redesign of Mason
County shoreline application forms. Professional website design costs vary according to design, functionality,
12/13/2021 Page 2 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Project Description Questionnaire
and storage.
Upload supporting documents.
* 7. Project Team (0-5 points).
Please provide a brief statement about who from your staff will be working on the project and their role in
completing tasks. Also, describe if your organization will be hiring a consultant to perform work and if so which
tasks they will be responsible for completing.
Long range planner will serve as project manager and will ensure that project scope and timelines are adhered
to, as well as coordination of staff & consultant meetings and community meetings. The planner will also be
responsible for progress report submittals and project close out. The Community Development Administrator
and planning staff will provide input, as well as community members, professionals, and affected tribes. All
work associated with designing and producing the website with corresponding guide and application forms will
be completed by the consultant firm hired for the project.
* 8. Tribal engagement (0-5 points).
Please describe the strategy you will undertake for engaging tribal governments to understand tribal interests,
relevant efforts, available information, and methods for coordination and input. Alternatively, describe why such
engagement is not relevant to the proposal.
Though the user guide will summarize information already adopted in the SMP, the process of which included
communication with affected tribes at the time of drafting and adoption, the County may seek input from the
tribes regarding shoreline provisions that they believe shoreline property owners are unaware of or confused
about based on their interactions and involvement in the shoreline permitting process and code compliance.
They will also be a helpful resource regarding treaty rights and how shoreline development can affect those
rights. This input may help form real examples that can help illustrate the purpose of the Mason County SMP
provisions.
* 9. Environmental Justice (0-10 points).
a. Please provide a narrative describing how environmental justice will be integrated into the project. Within the
narrative, describe how the project contributes to an environment where all people enjoy the same degree of
protection from environmental and health hazards (i.e., fair treatment) and equal access to the decision-making
process (i.e., meaningful involvement). In addition, narratives should describe how community engagement will
provide opportunities for all potentially impacted people to participate or address why community engagement
is not part of the proposal. (0-5 points)
The goal of the project is to disseminate, and elaborate on, the provisions of the SMP to a wider audience of
shoreline property owners, the professionals they hire, and the public in general. These provisions illustrate how
environmental health can be achieved through appropriate regulatory measures applied to shoreline
development. Often times pure policy and regulation can be vague regarding purpose thus another intention of
creating a shoreline development website and user guide element is to elaborate and make connections on the
lasting impacts of shoreline regulations and the public's use of those shorelines.
Though this project is essentially providing better illustration of existing SMP provisions, the community may be
engaged in one or two sessions with the project team to provide a better scope regarding areas of
misconception or confusion regarding shoreline regulations and permitting.
12/13/2021 Page 3 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Project Description Questionnaire
Upload supporting documents.
* b. Does your jurisdiction include a zip code mapped as "At Risk" or"Distressed" on the Distressed
Communities Index map. (2.5 points)
Yes No
* c. Does your jurisdiction include a Census tract mapped as having an environmental health disparity ranking
of 9 or 10 by the Washington State Department of Health's interactive map. (2.5 points)
Yes v No
* d. Optional for applicants unable to score points in 9-b or 9-c above: Applying jurisdictions unable to collect
points automatically assigned to communities based on mapped information above may provide an
explanation for why their community is overburdened and /or how the proposal will benefit an overburdened
subpopulation. If this does not pertain to your organization, please put N/A in the textbox. (0-5 points)
Mason County's overall environmental health disparity ranking does not fall under a 9 or 10, according to the
Washington State Department of Health's Interactive map, but within that ranking are socioeconomic factors
that affect Mason County such as a high population without a high school diploma, population in poverty,
unemployment, and lack of affordable housing that have contributed to a lack of involvement and interest in
County shoreline development regulations and regulations in general. Some individuals may be unaware that
such development regulations exist, may lack understanding about purpose, or lack resources to access the
information. All of these issues regarding socioeconomic disparities need to be addressed from various sides
whether it is the jurisdiction, the state, or businesses that have the ability to contribute back to communities. But
there is no requirement to be a shoreline property owner, in order to enjoy and protect shorelines. Better
connections need to be made, illustrated, and available regarding the health of the shoreline environment and
the health of all the County's citizens, not just those living on the shoreline. The overburden to the Mason County
community may not yet exist within extreme environmental factors but when a large part of the community is
struggling with the basic requirements for health and safety, the increased risk to the health of the environment
is a predictable result. The SMP user guide and website is an educational resource that endeavors to illustrate
the SMP provisions with a varied audience in mind and a continuing mission to breach the gap between the
public and policy.
Upload supporting documents.
10. Population size (0 or 5 points).
Ecology's review and scoring will consider the population of the applying jurisdiction. Points will be
automatically assigned to cities with a population = 100,000 and counties with a population = 500,000. Ecology
will use the most recent population estimate data from Washington State Office of Financial Management
website. No action is necessary from the applicant.
12/13/2021 Page 4 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Scope of Work-Task 1 Project Administration/Management: 1
Task Number 1
Task Title 1. Project Administration / Management Task Cost $10,000.00
Task Description The RECIPIENT shall provide necessary project oversight to complete the scope of work in compliance with
this ECOLOGY agreement, which includes project coordination, administration and management.
A. The RECIPIENT shall coordinate with ECOLOGY throughout the project. The RECIPIENT will provide
ECOLOGY opportunities to review draft deliverables at appropriate intervals. ECOLOGY will provide ongoing
technical assistance, and will evaluate consistency of deliverables with the Shoreline Management Act and
applicable guidelines throughout the review process.
B. The RECIPIENT shall conduct project management activities including compliance with state statutes and
rules, project scheduling, adherence to the scope of work, timelines, and due dates; request for, and if
applicable, conducting the competitive procurement process including preparation of contractor bidding
documents, advertisements, and grant monitoring.
C. The RECIPIENT shall submit quarterly progress reports and payment requests (PRPRs) with supporting
documentation; maintain project records; and submit ECOLOGY-approved deliverables by the due dates
established between ECOLOGY and the RECIPIENT.
Task Goal Statement Properly manage and fully document the project in accordance with ECOLOGY's grant administration
requirements.
Task Expected Outcomes Timely and complete submittal of requests for reimbursement, quarterly progress reports, and recipient
closeout report.
Properly maintained project documentation.
Recipient Task Coordinator Marissa Watson
Deliverables
Deliverable Description Due Date Rec.? EIM Study EIM Latitude Longitude Location Address
12/13/2021 Page 1 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEAS MPC-2123-MACoCs-00009
Scope of Work-Task 1 Project Administration/Management: 1
# (ECY ID Sys.
Use Link
Only)
1.1 Payment Request/ Quarterly
Progress Report
(PRPR)
1.2 Recipient Close Out 1/3/2023
Report (RCOR)
12/13/2021 Page 2 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Scope of Work-Additional Tasks: 2 -2. Develop Shoreline Development website and forms
Task Number 2
Task Title 2. Develop Shoreline Development Task Cost $90,000.00*
website and forms
Task Description The County will hire a consultant (individual or firm) to develop a shoreline development website, with SMP
user guide element, and to redesign the County's shoreline permit forms. The consultant or firm will develop the
website, guide element, and permit application forms with oversight from the long range planner and feedback
from staff, the community, professionals, and affected tribes.
Task Goal Statement The goal of this task in to increase public accessibility and provide further clarity regarding the shoreline
master program by creating a shoreline development website.
Task Expected Outcomes The outcomes of this task will include an easily accessible and navigable shoreline development website that
clearly illustrates Mason County SMP regulations and concepts, and that elaborates on the purpose of the
SMP and SMA with relatable examples connecting the health of the shoreline and the health of the community.
An additional outcome of the task will be redesigned shoreline permit applications that resolve redundancies,
missing information, and establish overall cohesiveness.
Recipient Task Coordinator Marissa Watson
Deliverables
Deliverable # Description Due Date Received? EIM Study ID EIM System Link Latitude Longitude Location
(ECY Use Address
Only)
2.1 Signed Consultant 3/16/2022
Contract
2.2 Draft "Shoreline 10/17/2022
Development"
website, User Guide
12/13/2021 Page 3 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Scope of Work-Additional Tasks: 2-2. Develop Shoreline Development website and forms
Element, and
application forms
2.3 Final version 12/12/2022
"Shoreline
Development"
website, User Guide
Element, and
application forms
12/13/2021 Page 4 of 4
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Scope of Work Summary
Task Title Task Cost
1. Project Administration / Management $10,000.00
2. Develop Shoreline Development $90,000.00
website and forms
Total $100,000.00
Total Eligible Costs
(from the General Information Form)
$100,000.00
12/13/2021 Page 1 of 1
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Budget Task Cost
If you receive a grant, you are responsible for procuring professional, personal, or other services using sound
business judgment and good administrative procedures consistent with applicable state, and local laws,
orders, regulations, and permits. This includes issuance of invitation of bids, requests for proposals, selection
of contractors, award of sub-agreements, and other related procurement matters.
1 Fill in either the "Salaries"field and the "Benefits" field or fill in the "Salaries and Benefits Combined" field.
2 Upload an itemized list of all Goods and Services.
3 Overhead cannot exceed 30% of Salaries/Benefits.
Total Eligible Costs (from General Information form)
$100,000.00
By Task
Task Title Task Cost
1. Project $10,000.00
Administration /
Management
2. Develop $90,000.00
Shoreline
Development
website and forms
Total $100,000.00
By Element
Element *Cost
Salaries
Benefits
Salaries and Benefits Combined $10,000.00
Contracts $90,000.00
12/13/2021 Page 1 of 2
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Budget Task Cost
Travel
Goods/services
Overhead
Total $100,000.00
Upload Description Attachment
Additional Comments
12/13/2021 Page 2 of 2
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Uploads
Description Attachments
Funding Decision Email https://ecyeagl/IntelliGrants_BASE/ Upload/191656_884773-SEAS
M PC-2123-MACoCs-00009_Funding_Decision_Email.pdf
12/13/2021 Page 1 of 2
SHORELANDS SMP COMPETITIVE
Organization: Mason County Community Services SEASMPC-2123-MACoCs-00009
Evaluation Summary
Number of Evaluators 5
Reviewer Average - 66.2 /75
TOTAL Score
Final Score 66.2*
Rank 12
Final Review Comments
Ecology is offering the County a grant award of $50,000 for the completion of this project which is less than the
amount requested. The original request was $100,000; resulting in a reduction of$50,000.
12/13/2021 Page 2 of 2
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mike Collins, PE, PLS, Deputy Director/ County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: December 21, 2021 Agenda Item #
BRIEFING DATE: December 131 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Purchase of two Automated Flagger Assistant Devices
BACKGROUND:
Back in January of 2021, Commissioner approved Public Works to purchase two (2)
used automated Fagger units that were used as demos. These devices are designed
to be operated by a Traffic Control Person via remote control from a safe location.
The units were purchased and have been utilized for road operation and
maintenance projects.
Public Works would like to purchase two (2) more Automated Flagger Assistant
Devices off of State contract from Coral Sales Company.
These devices where rental units and are in like-new condition. The purchase price is
$29,998 (plus sales tax and includes delivery) and would be covered in the current
County road fund budget.
RECOMMENDED ACTION:
Recommend the Board authorize Public Works to purchase two Automated Flaggers
through the Washington State contract from Coral Sales Company for $29,998 plus
sales tax.
ATTACHMENTS:
1. Coral Sale Co. Sales Quote
2. Device Information
Coral Sales Co. SALES QUOTE: QT-20747
Page: 1
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Po Box 22385 Portland,OR 97265-2385
Main 503.655.6351 ToR Free 800.538.7245 Fax 503.657.S849
wwwcoralsales.corn
Bid No:
Bid Date: 12J3I2021
Quote Project
To: Mason County Details:
Public Works Project#:
Gary Albaugh
100 W Public Works Drive
Shelton,WA 98584
Salesperson: 1AMIE BERNSTEIN
Phone: 360 427-9670 X381 E-Mail: jamie@coralsales.com
Fax: 360-427-8445 Phone No: 503-344-1782
Customer ID: CUST-1207
FOB: Destination
Terms: NET 30
Bid Item# Description Quantity Unit Unit Price Ext.Price
2020 RCF 2.4 Automated Flaggers-Used Units
AFAD,RCF 2A Remote Control Flagman 2.00 EA 14,999.00 $29,998.D0
Includes:(2)Hand Held Remotes and
(2)Intrusion Alarms
-Solar powered with 110v battery charge plug
-Delivery Included
Subtotal: $29,998,00
Shipping&Handling: $0.00
Total: $29,998.00
Sales tax is NOT included. Material Only-Installation is not included. Quote is for a acceptance within 30 days unless otherwise stated;applies only
to project specified. No bon nduded. Please refer to Coral Sales Company standard terms and conditions for complete details.
Accepted by. Date: _2
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The RCF 2.4 Automated Flagger Assistance Device is designed to be
operated by a Traffic Control Person via remote control, from a safe
location. One flag-person can control one or two units in work zones
up to 800 feet long, or two flaggers can operate two units in work
zones up to 5 miles long.
FEATURES BENEFITS Typical Applications:
10 foot,highly visible gate-arm Provides"positive',visual vehicle control
Flagger stands at a safe location Flagger is safe during control of traffic • Gas lines
while controlling traffic • Water and sewer lines
User-friendly controller design Operator training takes less than • Asphalt paving
5 minutes • Road reconstruction
Hand-held radio remote control One Fagger can control one or two and maintenance
units with a clear line of sight
Lightweight design with small footprint Quick set up time. Can be repositioned • Guardrail repairs
by hand as opposed to by truck • Ditching
Each controller can be designated Convenience and efficiency in • Tree trimming
as a Primary Unit, or a Secondary Unit assigning inventory
• Utility applications-
Two trailers can be locked together Unified trailer, requiring only a single Hydro-electric and
for towing towing vehicle
Telephone lines
COMPARISONS
Distributed by
Typical cost ranges from$15.00 to Cost of operation Is about '\�Coral Sales Co.
$35.00 per hour,per flag-person $1.75 per hour /
I-{ ; �rety S�,I_
No return on investment Typical R.O.I. is 8 months
Often unreliable 100%reliable P.503-655-6351 >F.503-657-9649
,vww.coralsales.com
High risk of injury and fatality A safer alternative PO Box 22385 Portland, OR 97269-2385
Increasing WCB costs No workers'compensation costs
REV 02/19 U
4sre+ - 7 Petersburg Circle, Port Colborne, ON
t ° • iii ii i • • info@northamericatraffic, •
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Loretta Swanson, Director Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: December 21, 2021 Agenda Item # ` Z
BRIEFING DATE: December 6, 2021
BRIEFING PRESENTED BY: Loretta Swanson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Supplemental No. 1 with Gibbs & Olson
for the Public Works Facility — Water/Wastewater
System Design Contract
BACKGROUND:
Currently, Public Works has a consultant agreement (Agreement No. 2020-01) with
Gibbs & Olson to design the water, reclaimed water and wastewater systems from
the Public Work's facility to connect to the City of Shelton mains in the vicinity of
Public Works Drive and SR102.
This agreement will expire at the end of December 2021; to complete the project,
Public Works is requesting the Board authorize Supplemental Agreement No. 1 to
extend the agreement through December 31, 2022 to complete the
water/wastewater system design for the Public Works Facility.
No change in the maximum payable amount for this agreement is $90,000. To date
$77, 232.74 has been paid out.
RECOMMENDED ACTION:
Recommend the Board authorize the County Engineer to execute Supplemental
Agreement Number 1 with Gibbs & Olson extending the completion date to
December 31, 2022 to design the water/wastewater system that will connect to the
City of Shelton mains in the vicinity of Public Works Drive and SR102.
ATTACHEMENT:
1. Supplemental
Adw
Washington State
TA Department of Transportation
Supplemental Agreement Organization and Address
Number 01 Gibbs&Olson
Original Agreement Number 1157 3rd Ave,Ste 219
Longview,WA 98632
2020-01
Phone: 360.425.0991
Project Number Execution Date Completion Date
12/21/2021 12/31/2022
Project Title New Maximum Amount Payable
Public Works Facility-Water/Wastewater System Design N/A
Description of Work
Work includes the design of the water, reclaimed water and wastewater systems from the existing facility to
connect to the City of Shelton mains in the vicinity of Public Works Drive and SR 102.
The Local Agency of Mason County Public Works
desires to supplement the agreement entered in to with Gibbs & Olsen
and executed on 3/19/2020 and identified as Agreement No. 2020-01
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
Time extension with no change in contract amount.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31. 2022
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 0912005
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mike Collins, PE, PLS, Deputy Director/ County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: December 21, 2021 Agenda Item # ,
BRIEFING DATE: December 6, 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Bridge Inspection Agreement with Washington State Department
of Transportation (WSDOT)
BACKGROUND:
Currently, Mason County Public Works has an agreement with WSDOT that allows
WSDOT to perform the types of bridge inspections listed in Exhibit B on Mason
County bridges. This agreement expires at the end of this year (2021).
Public Works would like to enter into a new agreement with WSDOT that would
replace this agreement for the same work for another 10-year term, unless
amended.
Exhibit A shows the agreement scope and estimated costs per year. This will be
funded out of the Road Fund and is currently budgeted.
RECOMMENDED ACTION:
Recommend the Board authorize the County Engineer to execute the agreement
with WSDOT to provide bridge inspections on Mason County bridges and any future
amendments extending the agreement.
ATTACHMENT:
1. Agreement (Includes Exhibit A & B- Schedule and Hourly Rate)
Bridge Inspection Local Agency and Address
Agreement
Name: Mason County Public Works
Address: 100 W. Public Works Drive
Cit , State Zip: Shelton, WA 98584
Agreement Number Exhibits
GCB 3625 A. SCOPE OF WORK; B. COST RATES
This Agreement is between the Washington State Department of Transportation, hereinafter
"WSDOT," and the above named entity, hereinafter "LOCAL AGENCY," collectively "Parties"
and individually "Party."
WHEREAS, the LOCAL AGENCY, on a periodic basis, has a need to have certain bridges
under its jurisdiction and responsibility regularly inspected, and
WHEREAS, WSDOT has the qualified personnel and equipment and is willing to performing the
bridge inspection work as mutually agreed upon,
NOW THEREFORE, pursuant to RCW 47.28.140, the above recitals that are incorporated
herein as if fully set forth below, and in consideration of the terms, conditions, and provisions
contained herein, and the attached Exhibits A and B, which are by this reference made a part of
this Agreement, IT IS HEREBY AGREED AS FOLLOWS:
1. GENERAL TERMS, SCOPE OF WORK, AND TERM
1.1 This Agreement provides the terms and conditions for WSDOT periodic bridge
inspection work to be performed on LOCAL AGENCY-owned bridges at the LOCAL AGENCY's
request and expense. The bridges to be inspected are listed in Exhibit A, Scope of Work.
WSDOT shall initiate the inspections of the bridges listed in Exhibit A when each bridge is due
for an inspection unless LOCAL AGENCY notifies WSDOT in writing not to inspect a bridge 60
days prior to the bridge's due date. Also included in Exhibit A are the estimated hours to
complete each type of inspection on each bridge and the next anticipated dates for their
inspection.
1.2 The LOCAL AGENCY does not guarantee a minimum number of bridge inspection
requests, and WSDOT does not guarantee to perform any or all of the LOCAL AGENCY bridge
inspection request(s). Should WSDOT decline to perform a requested bridge inspection for any
reason, WSDOT shall not be liable for any costs incurred by the LOCAL AGENCY or damages
incurred by any third party related to WSDOT's decision not to perform a requested bridge
inspection.
1.3 WSDOT, on behalf of the LOCAL AGENCY or in conjunction with the LOCAL AGENCY,
may perform bridge inspection work for the LOCAL AGENCY upon request. Bridge inspection
requests for bridges not listed in Exhibit A shall be made in writing. Each request shall identify
the bridge to be inspected and the type of inspection. WSDOT will respond in writing to the
LOCAL AGENCY's request within fifteen (15) calendar days. WSDOT will identify the estimated
time for the inspection and the estimated cost. Inspection dates will be mutually agreed upon by
the Parties.
1.4 For bridge inspections where WSDOT provides the lead bridge inspector along with
WSDOT equipment and an operator, WSDOT shall provide a draft bridge inspection report to
Page 1 of 5
the LOCAL AGENCY's Contract Administrator listed below. WSDOT shall enter the completed
inspection report data into the Bridgeworks database. The LOCAL AGENCY shall have five (5)
business days to review and comment upon the draft bridge inspection report prior to a final
bridge inspection report being prepared by WSDOT. The final bridge inspection report shall be
prepared within ten (10) business days after receipt of the LOCAL AGENCY's comments, if any.
Business days for this Agreement are defined as Monday through Friday, excluding Washington
State holidays per RCW 1.16.050 and any Party's furlough days.
WSDOT agrees that the LOCAL AGENCY may use its own certified lead bridge inspector to
work with WSDOT's equipment and operator. Should the LOCAL AGENCY choose to provide
its own certified lead bridge inspector, the LOCAL AGENCY shall be solely responsible for
preparing its own bridge report.
Contract Administrator: Mike Collins
Title: County Engineer/ Deputy Director
Email address and phone number: mcollins(a�co.mason.wa.us, (360) 427-9670 Ext 452
Mailing address: 100 W. Public Works Drive
Shelton, WA 98584
1.5 Traffic control, if needed, will be provided by the LOCAL AGENCY at its sole cost. Traffic
control costs are not included in the WSDOT cost rates.
1.6 Term: This Agreement shall remain in effect for ten (10) years from the date of
execution, at which time this Agreement shall automatically terminate, unless extended by
written amendment according to the conditions in Section 3, Amendment, below.
2. BILLING AND PAYMENT
2.1 The LOCAL AGENCY agrees to reimburse WSDOT for actual direct and related indirect
costs to perform the bridge inspection work as requested by the LOCAL AGENCY at the then
current WSDOT cost rate. Upon completion of the work, WSDOT shall submit a detailed
invoice, identifying the bridge(s) inspected, the inspection hours worked, the type of inspection,
the rates to be applied, and the total amount due.
2.2 WSDOT's current billing rates are shown in Exhibit B, Cost Rates. It is anticipated that
these rates will increase over the life of the Agreement, and the LOCAL AGENCY
acknowledges and agrees that WSDOT shall bill its current rates at the time the bridge
inspection work is performed.
2.3 The WSDOT may submit invoices at any time, but not more frequently than once per
month. WSDOT shall send appropriately documented invoices for work completed to the
following address:
Local Agency: Mason County Public Works
Attention: Mike Collins
Address: 100 W. Public Works Drive
City, State, Zip: Shelton, WA 98584
2.4 The LOCAL AGENCY agrees to reimburse WSDOT within thirty (30) calendar days from
receipt of an invoice (the "Due Date"). In the event the LOCAL AGENCY fails to make payment
by the Due Date, the LOCAL AGENCY will pay WSDOT interest on outstanding balances at the
Page 2 of 5
rate of twelve percent (12%) per annum, or the highest rate of interest allowable by law,
whichever is greater. Interest shall be calculated from the Due Date to the date of payment.
If the LOCAL AGENCY objects to all or any portion of an invoice, it shall notify WSDOT within
twenty (20) calendar days from the date of receipt and shall pay only that portion of the invoice
not in dispute. WSDOT and the LOCAL AGENCY shall make every effort to settle the disputed
portion, and if necessary utilize dispute resolution provided for in Section 7. No interest shall be
due on any portion of an invoice the LOCAL AGENCY is determined not to owe following
settlement between the Parties or completion of dispute resolution process.
The LOCAL AGENCY shall remit all payments to the following address:
Washington State Department of Transportation
CASHIER
P.O. BOX 47305
OLYMPIA, WA 98504-7305
3. AMENDMENT
3.1 The Parties may mutually amend this Agreement at any time. The amendments shall not
be binding unless they are made in writing and signed by personnel authorized to bind each
Party, prior to performing any of the bridge inspection work that would be covered by the
amendment.
4. TERMINATION
4.1 Either Party may terminate this Agreement upon thirty (30) calendar days prior written
notice to the other Party. If this Agreement is so terminated, the Parties shall be liable only for
the performance rendered or costs incurred in accordance with the terms of this Agreement
prior to the effective date of termination, including all non-cancellable obligations.
5. LEGAL RELATIONS
5.1 WSDOT's relation to the LOCAL AGENCY shall be at all times as an independent
contractor. Further, WSDOT shall perform the work as provided under this Agreement solely for
the benefit of the LOCAL AGENCY and not for any third party.
6. INDEMNIFICATION
6.1 The Parties shall protect, defend, indemnify, and hold harmless each other and their
employees and/or authorized agents, while acting within the scope of their employment as such,
from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or
property), arising out of, or in any way resulting from, each Party's obligations to be performed
pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify,
defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or
damages (both to persons and/or property) is caused by the negligence of the other Party;
provided that, if such claims, suits, or actions result from the concurrent negligence of(a) the
WSDOT, its employees and/or authorized agents and (b) the LOCAL AGENCY, its employees
or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of the negligence of
each Party, its employees and/or authorized agents.
Page 3 of 5
6.2 The terms of this Section shall survive termination of this Agreement.
7. DISPUTE RESOLUTION
7.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or
related to, this Agreement. Disagreements shall be resolved promptly and at the lowest level of
hierarchy. To this end, following the dispute resolution process shown below shall be a
prerequisite to the filing of litigation concerning any dispute between the Parties:
A. The representatives designated in this Agreement shall use their best efforts to
resolve disputes and issues arising out of or related to this Agreement. The
representatives shall communicate regularly to discuss the status of the tasks to be
performed hereunder and to resolve any disputes or issues related to the successful
performance of this Agreement. The representatives shall cooperate in providing staff
support to facilitate the performance of this Agreement and the resolution of any
disputes or issues arising during the term of this Agreement.
B. A Party's representative shall notify the other Party in writing of any dispute or
issue that the representative believes may require formal resolution according to Section
7.1 D. The representatives shall meet within five (5) working days of receiving the written
notice and attempt to resolve the dispute.
C. In the event the representatives cannot resolve the dispute or issue, the LOCAL
AGENCY, and WSDOT's Region Administrator, or their respective designees, shall meet
and engage in good faith negotiations to resolve the dispute.
D. In the event the LOCAL AGENCY and WSDOT's Region Administrator, or their
respective designees, cannot resolve the dispute or issue, the LOCAL AGENCY and
WSDOT shall each appoint a member to a Dispute Board. These two members shall
then select a third member not affiliated with either Party. The three-member board shall
conduct a dispute resolution hearing that shall be informal and unrecorded. All
expenses for the third member of the Dispute Board shall be shared equally by both
Parties; however, each Party shall be responsible for its own costs and fees.
8. VENUE AND ATTORNEYS FEES
8.1 In the event that either Party deems it necessary to institute legal action or proceedings
to enforce any right or obligation under this Agreement, the Parties agree that any action or
proceeding shall be brought in a court of competent jurisdiction situated in Thurston County,
Washington. Further, the Parties agree that each shall be solely responsible for payment of its
own attorney's fees, witness fees, and costs.
9. RIGHT OF ENTRY
9.1 The LOCAL AGENCY hereby grants to the WSDOT a right of entry upon all land in
which the LOCAL AGENCY has interest, within or adjacent to the right of way of the bridge to
be inspected for the purpose of accomplishing the work described in this Agreement. Such right
of entry shall commence upon execution of this Agreement and shall continue until termination
of this Agreement under any applicable provision.
Page 4 of 5
10. SEVERABILITY
10.1 If any terms or provisions of this Agreement are determined to be invalid, such invalid
term or provision shall not affect or impair the remainder of the Agreement, but such remainder
shall remain in full force and effect to the same extent as though the invalid term or provisions
were not contained in the Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date signed last
by the Parties below.
WASHINGTON STATE MASON COUNTY PUBLIC WORKS
DEPARTMENT OF TRANSPORTATION DEPARTMENT
Signature Date Signature Date
Evan M. Grimm Mike Collins
Printed Name Print Name
Bridge Preservation Engineer County Engineer/Deputy Director
Title Title
ApprVed as t by: Approve as to Form:
Signature Date
Tim Whitehead, Ch. DPA
Mark F. Schumock
Assistant Attorney General
Page 5 of 5
Agreement Scope for
� scn.aw.d Q a..evsoam
Mason County (GCB3625)
Exhibit A 0 U-11.d 0 alll.d Not itld
e.P—In r,o4.... $ v.w
Structure Id Bridge No Bridge Name Type Freq. Last Insp. Next Insp. 2072 2023 2024 2025 2026 2027 2029 2029 2030 2031
08072500 645000015 STRETCH ISLAND 2MNU 24 9/1/2022 $2,621.20m $2,621.20m $2,621.20m $2,621.20m $2,621.20m
08169800 235000048 CHAPMAN COVE 2MNU 24 3/1/2023 $2,621.20m $2,621.20m $2,621.20m $2,621.200 $2,621.20a
07996900 300000019 HARSTINE 15LAND BRIDGE 2MNU 48 4/1/2025 $3,145.44m $3,145.44m
08619500 901002328 EVER'S 3MNU 24 4/1/2023 $3,362.67m $3,362.67m $3,362.67m $3,362.67m 53,362.67m
07996900 300000019 HARSTINE ISLAND BRIDGE UW3/LA 60 5/9/2022 $6,665.82m $6,665.82m
Total for Year $9 287.02 S 983.87 11.621.20 9 129.31 12.121.10 12 649.69 12.621.20 9 129.31 52.621.20 5 983.87
Cumulative Total 9,287.02 $15,270.89 $17,892.09 $27,021.40 $29,642.60 $42,292.29 $44,913.49 $54,042.80 $56,664.00 $62,647.87
Exhibit B
Cost Rates Bridge Inspection Estimated Hourly Rate
Type of Inspection Estimated Hourly Estimated Hourly Estimated Hourly
Labor Rates OT Labor Rates Equipment Rates
2 MAN UBIT INSPECTION
1 Bucket Operator&1 UBIT Driver $ 141.58 $ 184.98 $ 77.14
Excludes Lead Inspector
BE3-BE3
3 MAN UBIT INSPECTION
1 Lead Inspector, 1 Co-Inspector& 1 UBIT Driver $ 225.99 $ 296.49 $ 77.14
BE3-BE3-BE5
ROUTINE/SAFETY INSPECTION
1 Lead Inspector&1 Co-Inspector $ 155.20 $ 204.00 $ 4.20
BE5-BE3
DECK/TUNNEL/FERRY TERMINALS
1 Lead Inspector& 1 Co-Inspector $ 168.82 $ 223.02 $ 10.93
BE5-BE5
UNDERWATER BRIDGE INSPECTION
3 Man Dive Team $ 253.23 $ 334.53 $ 20.81
BE5-BE5-BE5
UNDERWATER BRIDGE INSPECTION
4 Man Dive Team $ 337.64 $ 446.04 $ 20.81
BE5-BE5-BE5-BE5
Title: Hourly Labor Rates 9/1/21 Estimated Hourly Estimated O/T
Rate: Hourly Rate:
Bridge Engineer 3- Range 64 $ 70.79 $ 92.49
Bridge Engineer 4-Range 68 $ 77.25 $ 101.62
Bridge Engineer 5-Range 72 $ 84.41 $ 111.51
Bridge Engineer 6-Range 76 $ 92.26 $ 122.33
Inspection Vehicles: Rates Assumed 7/1/21
Ford E350 4x4 Van $ 4.20
Ford F250 $ 5.69
Ford Econoline Van E350 $ 4.20
Ford F450 $ 9.60
2019 Munson 26 FT Dive Aluminum $ 11.21
Boat W/Trl&Trailer Tandem Shell Boat W/Trl $ 1.33
Inernational UBIT 62 Foot $ 72.94
Notes:
Actual Labor Rates will be charged
Fiscal Year 2021 Federal Indirect Cost Rate of 12.98% will be added to Invoices
Hourly Rates Do Not Include Traffic Control
Exhibit "B" Cost Rates
Bridge Inspection Estimated Hourly Rate
County Seasonal Total Daily Rate Meals&
Lodging Rates Lodging Without Tax
Adams County $ 155.00
Asotin County $ 155.00
Benton County $ 174.00
Chelan County $ 155.00
Clallam County 7/1-8/31 $ 235.00
9/1-6/30 $ 178.00
Clark County 6/1-10/31 $ 256.00
11/1-5/31 $ 226.00
Columbia County $ 155.00
Cowlitz County
6/1-10/31 $ 256.00
11/1-5/31 $ 226.00
Douglas County $ 155.00
Ferry County $ 155.00
Franklin County $ 174.00
Garfield County $ 155.00
Grant County $ 155.00
Grays Harbor County 7/1-8/31 $ 211.00
Grays Harbor County 9/1-6/30 $ 185.00
Island County $ 155.00
7/1-8/31 $ 235.00
Jefferson County 9/1-6/30 $ 178.00
King County 5/1-10/31 $ 311.00
11/1-4/30 $ 255.00
Kitsap County $ 155.00
Kittitas County $ 155.00
Klickitat County $ 155.00
Lewis County $ 155.00
Lincoln County $ 155.00
Mason County $ 155.00
Okanogan County $ 155.00
Pacific County $ 155.00
Pend Oreille County $ 155.00
Pierce County $ 195.00
San Juan County $ 155.00
Skagit County $ 155.00
6/1-10/31 $ 256.00
Skamania County 11/1-5/31 $ 226.00
Snohomish County 6/1-8/31 $ 213.00
9/1-5/31 $ 190.00
Spokane County $ 184.00
Stevens County $ 155.00
Thurston County 9/1-10/31 $ 186.00
11/1-8/31 $ 207.00
Wahkiakum County $ 155.00
Walla Walla County $ 155.00
Whatcom County $ 155.00
Whitman County $ 155.00
Yakima County $ 155.00
Fiscal Year 2021 Federal Indirect Cost Rate of 12.98%will be
added to Invoices
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: December 21, 2021 Agenda Item # 1 0. 1
Commissioner staff to complete)
BRIEFING DATE: November 15, 2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item: Hold a Public Hearing on December 21, 2021 at 9:15 a.m. to consider approval of
budget supplemental appropriations and amendments to the 2021 budget.
Background:
Requests for 2021 budget supplemental appropriations and amendments.
Total Adjustments to authorized expenditure appropriations in the General Fund:
$1,841,380
Total Adjustments to authorized expenditure appropriations in funds other than
the General Fund:
$2,402,000
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2021\12.21.2021 Budget
Hearing\Public Hearing Cover Sheet 12.21.21.docx
RESOLUTION NO. Lo21- DI +
2021 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING
WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2021,it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100,and RCW 36.40.195;and
WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachments A&B to this
Resolution,are required in order to incorporate into the budget the revenues and expenditures now identified,which
were not known at the time of original budget adoption;and
WHEREAS,the net total of adjustments to 2021 authorized expenditure appropriations in the General Fund is
an increase of$1,841,380;and
WHEREAS,the net total of adjustments to 2021 authorized expenditure appropriations in funds other than
the General Fund is an increase of$2,402,000;and
THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 2111 day of December,2021 at the hour of 9:15 a.m.,in the Mason County Commissioners Chambers in
Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2021 Budget as provided in Attachments A&B to
this Resolution.
Contact person:Jennifer Beierle,Budget Manager,(360)427-9670 ext.532
A copy of this resolution and the proposed amendments to the 2021 budget is available by contacting
Kelly Bergh at(360)427-9670 ext.644.
The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published
as provided by law.
DATED this 23`a day of November,2021
ATTEST: BOARD OF COUNTY COMMISSIONERS
I� o MASON COUNTY,WASHINGTON
wwabL1t( 1
McKenzie Smith, lerk o the
Board Randy ather'n, hair
APPRO RiVh
Kevin Shutty,Co missioner
Tim Whitehead,Chief DPA
CC: Auditor—Financial Services Sharon Trask, ommissioner
Publish 2x 12/2&12/9 bill to
Commissioners,
411 North 51h Street,Shelton
Printed From Mason �.�ountv LAWFF
Printed rrom Mason County DMS
ATTACHMENT A TO RESOLUTION NO. 2021 BUDGET AMENDMENT#3
DETAIL
2021 2021
FUND REVENUE EXPENDITURE
LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION
NEW GRANT REVENUE FOR THE 2021 BUDGET:
1 001 GENERAL FUND WSU 11,197 STATE PARKS&WA ST DEPT OF AG
DEPT OF AG GRANT EXTENSION&NEW
2 001 GENERAL FUND WSU 18,600 18,600 INTERLOCAL AGREEMENT
ELECTION GRANT FROM CENTER FOR TECH&
3 001 GENERAL FUND AUDITOR 30,000 30,000 LIFE GRANT
DISPUTE RESOLUTION CIVIL$6K,AOC REVENUE
4 001 GENERAL FUND DISTRICT COURT 10,435 10,435 FOR COMPUTER REPLACEMENT&INTERPRETER
COMMUNITY
5 001 GENERAL FUND DEVELOPMENT 15,000 15,000 INCREASED PLAN REVIEW FEES&SERVICES
6 001 GENERAL FUND SHERIFF 11,018 11,018 OFF DUTY PATROL CONTRACTS
ONE TIME LE&CJ REVENUE RECEIPTED INTO
TREASURER'S DEPARTMENT&EXPENDED OUT
7 001 GENERAL FUND TREASURER&SHERIFF 255,892 255,892 OF SHERIFF'S DEPARTMENT
8 001 GENERAL FUND SUPERIOR COURT 8,678 8,678 AOC FUNDING FOR BAILIFF&IT EQUIPMENT
CDBG PUBLIC SERVICE GRANT$100,080&CDBG
9 001 GENERAL FUND NON-DEPARTMENTAL 600,080 600,080 CV1&CV2 GRANT$500,000
COMMUNITY NEW ERAP&ESG-CV GRANTS WITH PASS
10 117 SUPPORTSERVICES 1,524,000 1,524,000 THROUGH EXPENDITURES
COMMUNITY LHJ COVID OFM GRANT WITH PASS THROUGH
11 150 SERVICES HEALTH 295,000 295,000 EXPENDITURES
12 402 LANDFILL 400,000 400,000 INCREASED REVENUE&HAULING COSTS
AUDITOR, BOE,CLERK,
WSU,CORONER, DCD,
DISTRICT CT, DEM,& IT COMPUTER REPLACEMENT FOR COMPUTERS
13 001 GENERAL FUND FACILITIES 69,000 2014 AND OLDER
14 001 GENERAL FUND AUDITOR 3,776 RECLASS FINANCIAL ANALYST TO SENIOR FA
RECLASS OF CENTRAL SRVS ADMIN&BUDGET
MGR POSITIONS,SUCCESSION &CHANGE FROM
15 001 GENERAL FUND SUPPORT SERVICES 85,120 DIRECTOR TO COUNTY ADMINISTRATOR
INCREASED JURY TRIALS, DC IT EQUIPMENT FOR
16 001 GENERAL FUND DISTRICT COURT 64,010 BLDG 10,&RECLASS OF COURT ADMIN POSITION
COMMUNITY
17 001 GENERAL FUND_ DEVELOPMENT 60,000 FIRE INVESTIGATION CONTRACT INCREASE
PROF SERVICE CONTRACT FOR 550K&INCREASE
IN OPERATING COSTS INCLUDING EXTRA HELP,
OT, FUEL,CELL PHONES,SANICANS,&WATER
18 001 GENERAL FUND PARKS&TRAILS 100,900 SERVICE
19 001 GENERAL FUND CORONER 12,000 MOTOR POOL FUEL&MOTOR POOL MAINT
MOTOR POOL CAPITAL UPFIT FEES OF$165K
THAT MAY BECOME DUE IN 2021 OR 2022&
20 001 GENERAL FUND SHERIFF 195,000 GLOVES FOR THE JAIL DUE TO COVID OF$30K
INSURANCE INC,ACCRUED LEAVE PAYOUT INC,&
21 001 GENERAL FUND NON-DEPARTMENTAL 301,871 HOUSING AUTHORITY MOU FOR ASSISTANCE
SHERIFF'S BOATING
22. 141 :PROGRAM _ _ r� _ _ _.a_ _ ',� a 5,000 BOATING REPAIRS
"u1 I I I t IIck I I ecu9 ty it'!ia: I7?
Page 1 of 2
Printed from Mason County ONIS
ATTACHMENT A TO RESOLUTION NO. 2021 BUDGET AMENDMENT#3
DETAIL
2021 2021
FUND REVENUE EXPENDITURE
LINE N0. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION
23 1402 LANDFILL 100,000 CAPITAL MACHINERY FOR THE LANDFILL
INFORMATION OFF-SITE STORAGE$64K&COA RE-WRITE$14K
24 500 TECHNOLOGY 78,000 IN 2021
GENERAL FUND TOTAL 960,900 1,841,380
OTHER FUNDS TOTAL 2,219,000 2,402,000
ALL FUNDS GRANDTOTAL 3,179,900 4,243,380
Prints-, Fl : ,, , u allsc i County DIMS
Printed r"rom Mason County DMS Page 2 of 2
ATTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#3 DETAILED BUDGET ENTRIES
Line Proposed
from Budgeted EFB
A Account ITypj I/D Revenue Expenditure EFB Change Total Description
1 001.000000.010.003.334.02.312267.0000.00. 2 1 8,000 WA ST DEPT OF AG-KNOTWEED III
1 001.000000.010.003.345.16.300006.0000.00. 2 1 3,197 ST PARKS
1 001.000000.320.000.508.80.500000.0000.00. 2 1 11,197 1,703,273 END FUND BALANCE UNRESERVED
2 001.000000.010.003.334.02.310337.0000.00. 2 1 1,200 HOGWEED
2 001.000000.010.003.334.02.310177.0000.00. 2 1 3,400 PEPPERWEED
2 001.000000.010.003.345.16.300001.0000.00. 2 1 14,000 WEED SCS-10 000 YEARS INSTITUTE
2 001.000000.010.003.553.60.510600.0000.00. 2 1 17,100 EXTRA HELP
2 001.000000.010.003.553.60.545951.0000.00. 2 1 1,500 ER&R VEH
3 001.000000.030.034.367.00.300034.0000.00, 2 1 30,000 CTCL COVID GRANT _
3 001.000000.030.034.514.40.535010.0000.00. 2 1 30,000 SMALLTOOL
4 001.000000.100.000.341.24.300000.0000.00. 2 1 6,000 CIVIL _
4 001.000000.100.000.512.40.541052.0000.00. 2 1 6,000 DISPUTE RESOLUTION
4 001.000000.100.000.337.00.300000.0000.00. 2 1 4,435 PAYMENTS
4 001.000000.100.000.512.40.535098.0000.00. 2 1 841 ITTRACKABLE
4 001.000000.100.000.512.40.541050.0000.00. 2 1 3,594 INTERPRETER
5 001.000000.125.140.345.83.300000.0000.00. 2 1 15,000 PLAN CHECK
5 001.000000.125.140.558.50.541010.0000.00. 2 1 15,000 CONTRACT SERVICES
6 001.000000.205.267.342.10300300.0000.00. 2 1 378 TREASURE ISLAND SECURITY
6 001.000000.205.267.342.10.301000.0000.00. 2 1 10,640 OFF DUTY SHORT TERM
6 001.000000.205.267.521.22.512000.0000.00. 2 1 11,018 OVERTIME
7 001.000000.260.000.335.04.301000.0000.00, 2 1 255,892 LE&CJ
7 001.000000.205.270.594.60.564010.0000.00. 2 1 19,719 _ MACH&EQP
7 001.000000.205.265.521.10.535099.0000.00. 2 1 1,654 TRKBLTOOL
7 001.000000.205.267.521.22.535010.0000.00. 2 1 89,646 TACTICAL EQUIPMENT
7 001.000000.205.267.521.22.531030.0000.00. 2 1 64,704 AMMUNITION
7 001.000000.205.267.521.22.549020.0000.00. 2 1 7,600 TRAINING
7 001.000000.205.265.521.10.535010.0000.00. 2 1 3,595 SMALLTOOL
7 001.000000.205.265.S21.10.541030.0000.00. 2 1 1 35,000 SOFTWARE
7 001.000000.205.265.594.21.564010.0000.00. 2 1 33,974 CAPEQUIP
8 001.000000.250.000.333.21.301906.0000.00. 2 1 8,678 AOC CARES ACT GRANT
8 001.000000.250.000.512.21.510610.0000.00. 2 1 6,593 BAILIFF
8 001.000000.250.000.512.21.535010.0000.00. 2 I 1 135 EQUIPMENT FURNITURE
8 001.000000.250.000.512.21.535098.0000.00. 2 1 1,950 IT TRACKABLE EQUIPMENT
9 001.000000.300.000.333.14.322810.0000.00. 2 1 100,080 CDBG PUBLIC SERVICES GRANT
9 001.000000.300.000.333.14.322830.0000.00. 2 1 500,000 CDBG-CV1
9 001.000000.300.000.557.20.541010.0000.00. 2 1 600,080 PUBLIC SERVICE PROF SERVICES
10 117.000000.000.200.333.14.314231.0000.00. 2 1 600,000 ESG-CV
10 117.000000.000.200.333.21.301902.0000.00. 2 1 924,000 ERAP CARES
10 117.000000.000.200.565.40.510010.0000.00. 2 I 4,000 COORDINATOR
10 117.000000.000.200.565.40.510020.0000.00. 2 1 20,000 NEW POSITION
10 117.000000.000.200.565.40.541000.0000.00. 2 1 1,500,000 PROF SVCS
it 150.000000.100.000.333.21.301904.0000.00. 2 1 295,000 LHJ COVID OFM GRANT
11 150.000000.100.000.562.10.531020.0000.00. 2 1 20,000 COVID OPERATING SUPPLIES
11 150.000000.100.000.562.10.535010.0000.00. 2 1 10,000 COVID TEAM OFFICE NEEDS
11 150.000000.100.000.562.10.535098.0000.00. 2 1 15,000 COVID TEAM TRACKABLES
11 150.000000.100.000.594.12.562010.0000.00. 2 1 150,000 STORAGE BUILDING
11 150.000000.200.000.562.20.532500.0000.00. 2 1 100,000 COVID TESTS
12 402.000000.000.000.343.70.300000.0000.00. 2 1 400,000 SRVC CHGS
12 402.000000.000.000.537.80.547040.0000.00. 2 1 400,000 SOLID WSTE
13 001.000000.010.003.553.60.535098.0000.00. 1 1 8,000 _ IT EQUIP
13 001.000000.030.031.514.23.535098.0000.00. 1 1 2,000 IT EQUIP
13, 001.000000.Q30.033.514.81.535098.0000.00. 1 1 ,.� 3,000 IT EQUIP
it, ya , lh i 6,000 IT EQUIP
Printed from Mason County DIMS 0 Page 1 of 2
4TTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#3 DETAILED BUDGET ENTRIES
Line Proposed
from Budgeted EFB
A Account Type VD Revenue Expenditure EFB Change Total Description
13 001.000000.050.000.525.10.535098.0000.00. 1 1 2,000 IT EQUIP
13 001.000000.055.000.518.30.535098.0000.00. 1 1 6,000 IT EQUIP
13 001.000000.057.200.514.24.535098.0000.00. 1 1 8,000 IT EQUIP
13 001.000000.070.000.512.30.535098.0000.00. 1 1 13,500 IT EQUIP
13 001.0000D0.100.000.512.40.535098.0000.00. 1 1 11,000 IT EQUIP
13 001.000000.100.173.523.33.535098.0000.00. 1 1 3,000 IT EQUIP
13 001.000000.125.000.559.30.541019.0000.00. 1 1 3,500 IT EQUIP
13 001.000000.190.000.563.30.535098.0000.00. 1 1 3,000 IT EQUIP
13 001.0000DO.320.000.508.80.500000.0000.00. 1 D 69,000 1,634,273 END FUND BALANCE UNRESERVED
14 001.000000.030.031.514.23.510048.0000.00. 1 1 3,200 FIN ANLYST
14 001.000000.030.031.514.23.520020.0000.00. 1 1 244 FICA/MED
14 001.000000.030.031.514.23.520030.0000.00. 1 1 327 RETIREMENT
14 001.000000.030.031.514.23.520045.0000.00. 1 1 5 WA PD FMLA
14 001.000000.320.000.508.80500000.0000.00. 1 D 3,776 1,630,497 END FUND BALANCE UNRESERVED
15 001.000000.090.000.513.10.510005.0000.00. 1 1 60,000 CO ADMNSTR
15 001.000000.090.000.513.10510010.0000.00. 1 1 14,520 ADMIN SUP
15 001.000000.090.000.514.20510020.0000.00. 1 1 10,600 BUDGET MGR
15 001.000000.320.000.508.80.500000.0000.00. 1 D 85,120 1,545,377 END FUND BALANCE UNRESERVED
16 001.000000.100.000.512.40.510620.0000.00. 1 1 37,792 JUDGE PRO TEMPORE
16 001.000000.100.000.512.40.541050.0000.00. 1 1 _ 12,000 INTERPRETER
16 001.000000.100.000.512.40.546030.0000.00. 1 1 1,400 WITNESS FEES
16 001.000000.100.000.512.40510020.0000.00. 1 1 2,500 CRT ADMN
16 001.000000.100.000.512.40.535098.0000.00. 1 1 10,318 IT EQUIP
16 001.000000.320.000.508.80.500000.0000.00. 1 D 64,010 1,481,367 END FUND BALANCE UNRESERVED
17 001.000000.125.141.522.30.541010.0000.00. 1 1 60,000 PROF SVCS
17 001.000000.320.000.508.80500000.0000.00. 1 D 60,000 1,421,367 END FUND BALANCE UNRESERVED
18 001.000000.146,000.576.80.510600.0000.00. 1 1 25,000 EXTRA HELP
18 001.000000.146.000.576.80512000.0000.00. 1 I 2,100 _ OVERTIME
18 001.000000.146.000.576.80.532777.0000.00. 1 1 4,000 MP FUEL
18 001.000000.146.000.576.80541010.0000.00. 1 1 50,000 PROF SVCS
18 001.000000.146.000.576.80.542010.0000.00. 1 1 500 CELL PHNS
18 001.000000.146.000.576.80.545020.0000.00. 1 1 2,300 SANICANS
18 001.000000.146.000.576.80.547020.0000.00. 1 1 17,000 WATER SVC
18 001.000000.320.000.508.80.500000.0000.00. 1 D 100,900 1,320,467 END FUND BALANCE UNRESERVED
19 001.000000.190.000.563.10.532777.0000.00. 1 1 4,000 MP FUEL
19 001.000000.190.000.563.10.548777.0000.00. 1 1 8,000 MP MAINT
19 001.000000.320.000.508.80.500000.0000.00. 1 D 12,000 1,308,467 END FUND BALANCE UNRESERVED
20 001.000000.205.267.594.21.564778.0000.00. 1 1 165,000 MP C-UPFIT
20 001.000000.205.270.523.60.531020.0000.00. 1 1 30,000 HEALTH SUP
20 001.000000.320.000.508.80.500000.0000.00. 1 D 195,000 1,113,467 END FUND BALANCE UNRESERVED
21 001.000000.300.200.518.10.510010.0000.00. 1 1 100,000 MP C-UPFIT
21 001.000000.300.312.518.90.546030.0000.00. 1 1 100,000 INSURANCE
21 001.000000.300.000.551.00.541000.0000.00. 1 1 101,871 HA PRO SVC
21 001.000000.320.000.508.80.500000.0000.00. 1 D 301,871 811,596 END FUND BALANCE UNRESERVED
22 141.000000.000.000.521.22.548778.0000.00. 1 1 5,000 MP REPAIRS
22 141.000000.000.000.508.10.500000.0000.00. 1 D 5,000 106,289 END FUND
23 402.000000.000.000.594.37.564000.0000.00, 1 1 100,000 MACH&EQP
23 402.000000.000.000.508.10.500000.0000.00. 1 D 100,000 243,950 END FUND
24 500.000000.000.000.518.80.541010.0000.00. 1 1 78,000 PROF SVCS
24 500.000000.000.000.508.10.500000.0000.00. 1 D 78,000 4,457 JENDFUND
General Fund Total: 960,900 1,841,380 1 880,480
Other Funds Total: 2,219,000 2,402,000 ( 183,000
All Funds Grand Total: 3 179,900 4,243,380 1,063,4to
Printed from Mason County DIAS Page 2 of 2