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Home My WebLink About12/16/2021 (2) December 16.1 In compliance with Proclamation by the Governor 20-28.15 and Order of the Secretary of Health 20-03.6, in person attendance is restricted. The meeting will be held online/telephone via the Zoom platform. To listen to the meeting via your telephone, please contact Becky Rogers at 360-427- 9670, ext. 268, no later than 4:00 p.m. the day before the meeting. These options are available while COVID-19 Open Public Meetings Act (OPMA) meeting restrictions are in place. DRAFT Meeting Agenda Mason County Civil Service Commission Thursday, December 16, 2021 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Approval of Minutes: November 18, 2021 regular meeting minutes. Action 2. Chief Examiner Update 2.1. Position Tracking - 11 vacant funded positions: Corrections Deputy- 7; Deputy Sheriff-2; and Records Specialist-2. 2.2. Recruitment - Corrections Deputy 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, January 20, 2022 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes November 18, 2021 The regular meeting was called to order at 5:00 p.m. virtually by Chairperson Ickes. Attendance: Susan Ickes, Chair; William Kendrick, Vice-Chair; Mark Nault, Commissioner Others: Tami Beyer, Sheryl Hilt, Ryan Spurling, and Becky Rogers. Business: 1. Approval of Minutes: October 21, 2021 regular meeting minutes. Cmmrs. Kendrick/Nault moved and seconded to approve the October 21, 2021 regular meeting minutes. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 11 vacant funded positions: Corrections Deputy-7; Patrol- 2; and Records Specialist-2. 2.2. Records Specialist Eligibility List Status 2.3. Corrections Corporal Eligibility List- Promotional 3. Sheriff's Office Update 3.1. Corrections - No additional information other than the vacancies noted above. 3.2. Patrol - Chief Spurling talked about some matters within the Patrol Division: Staffing Level - Discussed the staffing level covering the rotation of staff on the streets 24/7. In addition to the two vacant positions, staffing levels are reduced due to military leave, modified leave, training, and sick leave. The Commission members expressed their appreciation and support of the work accomplished by the staff. In-Car & Body Cameras - The County Commissioners approved nearly $800,000 to obtain in-car and body cameras. Commissioned and partially- commissioned deputies are provided a body camera. Each Sheriff's vehicle has an in-car camera installed. It is anticipated the training will be completed this week. COVID 19 - There are staff who caught COVID, some staff have been vaccinated and some of the staff have caught COVID and obtained the vaccine. K-9 Unit - They have four active K-9's. One K-9 for each of the four shifts. Mason County Civil Service Commission Meeting Minutes November 18,2021 Page 2 2022 Budget - Sheryl Hilt commented that $6K has been requested for the K- 9 Program in 2022. Approximately $255,000+ state funding has been received to purchase equipment to implement the laws passed in 2021. 3.3. Support Staff - Chief Beyer reported they are reviewing the certified candidates on the eligibility list for consideration to fill the two vacant Record Specialist positions. 4. Adjourn - The meeting adjourned at 5:20 p.m. Approved: 12/16/2021 Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98584 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 3.2/13/2021 Subject: Civil Service Position Tracking Listed below are the zozs Civil Service positions, which are funded and vacant*: Vacant Positions i FTE—Corrections Deputy(Eff.11/28/2021) 1 FTE—Corrections Deputy(Eff 10/2]/2021) 1 FTE—Deputy Sheriff(Eff 10/7/2021) 1 FTE—Records Specialist(Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 1 FTE—Deputy Sheriff(Eff 8/1/2021) 1 FTE—Corrections Deputy(Eff 5/31/2021.) 1 FTE—Corrections Deputy(Eff 5/1/2021) 1 FTE—Corrections Deputy(Eff 3/15/2021.) 1 FTE—Corrections Deputy(Eff.1/1/2021—new position) 1 FTE—Records Specialist(Eff.1/30/2019) Zi FTE Vacant Funded Positions *Per MUNIS 12/13/2021 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management • o ..® ,. • • $5000 signing [moos 1 •5000 after 36 months. amry Intel Se319-S63ei me. Paid family medical, dantal, vision, and life insurance. Paid Varabon add Sack kaved Statellebrement m Wei_ramawo win m/homao.e:oma:/ irm ship or 360427970 ext. i6e6stim; nnmJ/w.w.pohnaaremani¢roopor�amieme:/ rarrer umnu/aa Sher9wehsite. .ocomawnw morfi umonrace o Vlm,agmWmver. # Sources 1 All Mason County Email 2 Cascade Alliance (Find Work Fridays) 3 County Facebook 4 Govern mentjobs.com 5 Hanshake (multiple colleges in WA State) 6 HR Lobby 7 Indeed.com 8 Mason County Website 9 Olympic College 10 Pacific Mountain 11 Skokomish HR 12 Squaxin Island HR 13 WA State Employment Security Dept. 14 Worksource/Monster.com Civil Service meeting this Thursday Kevin Hanson Tue 12/14/2021 9:47 AM To: CivilService < CivilService@masoncountywa .gov > ; Tami Beyer < TBeyer@masoncountywa .gov > ; cc: Sheryl Hilt < SHilt@masoncountywa . gov > ; 1 attachments (44 KB) BOCC Briefing Item 2 CD to 2 CSO 's .doc; Good morning, Me and Lt . Schoeneberg will not be available Thursday afternoon for the CS meeting . We will be in training and there's no cell service there . This week I briefed the BOCC and asked they allow conversion of 2 Corrections Deputy positions to 2 Community Service Officer positions . The CSO positions are non -commissioned and will be specifically assigned to work the jail control room . I am hoping this move will establish an additional eligibility list to allow additional people to choose from to mitigate our staffing crisis . I 've spoken with the local shop steward , Brad McQuade and the union has no objection . Their only concern was about whether this would be a temporary position or permanent position . I told them our intention was to fill those positions with permanent employees . The final BOCC approval will happen on the 21st at the BOCC public meeting . I 've attached the BOCC briefing for your viewing . Thank you . And Happy Holidays ! Chief Kevin Hanson Mason County Sheriff's Office Corrections Division 360-427-9670 ext 369 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Kevin Hanson DEPARTMENT : Mason County Jail EXT : 369 BRIEFING DATE : 12 / 13 / 21 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Corrections Hiring and staffing crisis EXECUTIVE SUMMARY : ( If applicable, please include available options and potential solutions) : As briefed in August 2021 , the Corrections division of the Sheriff's Office is still struggling to fill vacant Corrections positions . The August briefing included a proposal to activate a hiring incentive . Since then , the eligibility list expanded slightly but is now back to exhaustion . We have 27 funded Corrections Deputy positions with one additional position approved , but not funded , by the BOCC for staffing transportation to the Olson 's building when it's complete . We currently have 8 vacant positions, which is nearly 1 /3 of the employees required to staff the facility . Overtime is rampant and hard to fill because people are getting tired of working . I have adjusted Two of our Community Service Officers (CSO ) , who are assigned to Alternative Sentencing , to work into the early evening hours . They staff the Control room , 7 days per week from 1800- 2200 as part of minimum staffing . The Control room responsibilities are normally part of the Commissioned Corrections Deputy duties, but the CSO job description allows for Control Room operations . The CSO 's are non -commissioned positions, meaning we can fill them with civilians . They are covered by Civil Service as well as the Woodworkers labor union . They are not required to be academy trained or certified by the Washington State Criminal Justice Training Commission . That means their training time will be significantly less than a Commissioned Corrections Deputy, allowing us to get people working independently faster than usual . With that being said , I would like to hire two additional Community Service Officers and assign them to work the Control Room as part of minimum staffing . By hiring the CSO's, I would be guaranteed an additional hiring list from the Civil Service . Based on the number of applicants for other Sheriff's Office non - commissioned positions, I feel like the position may be more attractive to a broader audience than those for Corrections Deputy . This would potentially get us more candidates to choose from . Briefing Summary 12/ 14/2021 This may also allow opportunity for people un -familiar with jail operations to essentially get corrections experience and potentially find opportunity to apply with us to become a Corrections Deputy , The Woodworkers union representative, Brad McQuade, has advised the union has no objection to this proposal . BUDGET IMPACT : We are asking the BOCC allow us to convert Two of the vacant Commissioned Corrections Deputy positions to Two Community Service Officers, both of which would be assigned to the Control Room . The annual budget impact, including wages and benefits would save the county roughly 20K annually . See the attached excel spreadsheet . PUBLIC OUTREACH a ( Include any legal requirements, direct notice, website, community meetings, etc . ) N /A RECOMMENDED OR REQUESTED ACTION : We are asking the BOCC to allow conversion of Two funded Corrections Deputy positions to Two Community Service Officer positions . ATTACHMENTS : Position Costing CSO vs . CD 2021 Woodworkers Contract Briefing Summary 12/ 14/2021 Position Costing - Corrections One -for-Two position trade Corrections Deputy CSO Annual Step Salary Benefits Total Salary Benefits Total Difference 1 $ 51 , 828 $ 30 , 183 $ 82 , 011 $ 73 , 426 $ 54 , 122 $ 127 , 548 $ (45 , 537 ) 2 $ 55 , 871 $ 31 , 018 $ 86 , 889 $ 77 , 404 $ 54 , 944 $ 132 , 348 $ (45 , 459 ) 3 $ 58 , 853 $ 31 , 633 $ 90 , 486 $ 81 , 320 $ 55 , 752 $ 137 , 072 $ (46 , 586 ) 4 $ 63 , 084 $ 32 , 509 $ 95 , 593 $ 85 , 272 $ 56 , 570 $ 141 , 842 $ (46 , 249 ) 5 $641344 $ 32 , 768 $ 97 , 112 $ 89 , 352 $ 57 , 412 $ 146 , 764 $ ( 49 , 652 ) 6 $64 , 344 $ 32 , 768 $ 97 , 112 $ 93 , 420 $ 58 , 250 $ 151 , 670 $ ( 54 , 558 ) 7 $ 64 , 344 $ 32 , 768 $ 97 , 112 $ 97 , 710 $ 59 , 138 $ 156 , 848 $ ( 59 , 736 ) One -for- One position trade Corrections Deputy CSO Annual Step Salary Benefits Total Salary Benefits Total Difference 1 $ 51 , 828 $ 30 , 183 $ 82 , 011 $ 36 , 713 $ 27 , 061 $ 63 , 774 $ 18 , 237 2 $ 55 , 871 $ 31 , 018 $ 86 , 889 $ 38 , 702 $ 27 , 472 $ 66 , 174 $ 20 , 715 3 $ 58 , 853 $ 31 , 633 $ 90 , 486 $40 , 660 $ 27 , 876 $ 68 , 536 $ 211950 4 $ 63 , 084 $ 32 , 509 $ 95 , 593 $42 , 636 $ 28 , 285 $ 70 , 921 $ 24 , 672 5 $ 64 , 344 $ 32 , 768 $ 97 , 112 $ 44 , 676 $ 28 , 706 $ 73 , 382 $ 23 , 730 6 $ 64 , 344 $ 32 , 768 $ 97 , 112 $ 461710 $ 29 , 125 $ 75 , 835 $ 21 , 277 7 $ 64 , 344 $ 32 , 768 $ 97 , 112 $ 48 , 855 $ 29 , 569 $ 78 , 424 $ 18 , 688 Notes : 1 Based on 2019 - 2021 Woodworkers Contract 2 There are only five steps to the Corrections Deputy but there are seven steps for a CSO 3 Assumes 2021 benefit levels ( L & I , FICA , Retirement , Medical , FMLA , Cleaning ) C : \Users\M thi \l' o1WiMi ��Qs�'�tWy�;i �wg�ljjch \Co I,A tiv b AXs9 nDHCorreopor°s i ` t � G( <J 9