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Home My WebLink About2021/11/01 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 1,2021 Monday,November 1,2021 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Shutty and Trask met in Executive Session for potential litigation from 9:03 a.m.to 9:30 a.m. Also attending was Tim Whitehead,Nichole Wilston,Kell Rowen,Alex Paysse,David Windom,Tim Higgs,and Malissa Paulsen. 9:30 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Jennifer Beierle shared the annual Subrecipient Agreement with Community Action Council of Lewis,Mason,and Thurston Counties for a service provision under a Public Services Community Development Block Grant(CDBG)awarded through the Washington State Department of Commerce. Approved to move forward. • Jennifer shared two 2022 funding requests for the.09 Rural County Sales&Use Tax Fund# 103 from the Economic Development Council(EDC)for$90k and from the Belfair Sewer fund for$450k in 2022 and$450k in 2023. Approved to move forward. • Jennifer discussed circulating a letter solicitating comments from the City of Shelton and the Ports on the Comprehensive Economic Development Strategy(CEDS)list. Comments would be due back by November 17,2021 and rewards would be put on the November 23,2021 Regular Agenda. • Jennifer discussed a request for American Rescue Plan Act(ARPA)funding for Crossroads Housing in the amount of$1 Ok for the purpose of providing essential items to the poor and infirm with a strong preference to veterans for essential items. The contract needs to be reviewed by legal and by Crossroads Housing. Approved to move forward. • Jennifer discussed an ARPA funding request for Mason County Public Utility District No.3 to provide a Belfair Electrical Substation. This project may be ineligible for ARPA funding due to it being electrical,however it may be eligible under the revenue loss category. Legal is apprehensive since this project was not in the works prior to COVID. Jennifer will reach out to Tony Hanson for clarification. • Diane Zoren shared a News Release asking for help to shape the future of Mason County Parks,Recreation,Open Space,and Trails. An online workshop has been developed to help capture ideas and feedback from the public. Approved to move forward. • Mark discussed the District Court Administrator Reclass and Reorganization Request which was recommended for approval. The District Court Administrator would move from a Range 35 Step 5 to Range 41 Step 5. Commission would like to continue this discussion during the Budget Workshop. District Court Administrator reclass was approved to move forward with an effective date of the date signed. • Mark shared that the Board adopted Juneteenth as a holiday for Non-Represented employees. For Union Staff,this will be negotiated with individual Union contracts. Approved to move forward. • Mark discussed the request for feasibility and closing extension for Public Works lots 7 and 8. This has been extended. 10:15 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Dave discussed negotiating terms and developing a contract with FCS Group to conduct the housing needs assessment for$50k from the House Bill 1406 fund. Approved to move forward. • Dave shared an amendment to the Consolidated Homeless Grant contract#22- 46108-20 and to amend the contract with Crossroads to pay for the leasing of hotel and motel rooms,repair of damages beyond regular wear and tear to rooms,rent assistance for people experiencing homelessness,outreach associated with bringing people into housing,and associated operating,services,and administrative costs. The grant total is$469,446. Approved to move forward. • Lydia Buchheit shared the CHOICE Regional Health Network Youth Marijuana Prevention and Education Program amendment extending the contract from July 1, 2021 to June 30,2022 for$25k. Approved to move forward. • Dave discussed building storage for PPE supplies and trailers. He is working with Public Works to potentially build a pole barn on Public Works property. Rent will be about$8k a year. Cmmr.Neatherlin suggested that if Public Health build the pole barn,the rent should be offset and if Public Works builds the pole barn then rent should be paid. Alex Paysse believes there is room for discussion regarding rent costs. Approved to move forward. • Dave gave an update on COVID. Currently an epidemiological curve is being worked on to see expectations over time if interventions are implemented. For example,with masking and/or a vaccine mandate,the curve would show actual effects of those practices. There is a 2-3-week lag after interventions are implemented. • Lydia gave an update on Community Lifeline. One individual is asymptomatic and is in quarantine but may be a false positive. Other individuals are testing,but so far there are no new positives. 10:30 A.M. BREAK 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Loretta discussed a new resolution for three County Road Projects. These projects include guardrail retrofit to existing bridges,horizontal curve analysis,and sign post reflective panels. Mike Collins added that this grant is 100%funded. Approved to move forward. • Mike shared a list of Public Works surplus property. The vehicles and equipment would be surplussed and disposed of pursuant to Mason County Code and State laws through the Washington State surplus auction. Approved to move forward. • Loretta gave an update on the Skokomish Valley and surrounding areas. The crest that was predicted did not happen. Everything held up fine and the water crossed the road in the typical locations. The dip projects stayed passable. Eells Hill remained passable. Polly Jacobs in Skokomish Valley had deep water flowing and beyond mile post 1 on Skokomish Valley Road had water flowing swiftly. 12:00 P.M. BREAK 2:00 P.M. Elected Official/Director Meeting Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Paddy McGuire shared that the Washington State Association of County Auditors discussed alternative forms of payment for the Blake decision. • Jennifer Beierle discussed the status of the 2022 Budget. All departments have completed the initial workshop except for Public Works. The goal is to have the initial budget to the public by November 22,2021 and adopted on December 6, 2021. • Jennifer shared an update on the MUNIS expansion. Currently the chart of accounts is being worked on. Paige Hansen is the lead on this project. The initial fund structure that was proposed may be slightly changed due to segments in the fund structure not being tired to one another. The anticipated"go live"date is April 1, 2022. • Diane Zoren gave a reminder of the Washington State Long-Term Care Trust Act payroll tax. • Peter Jones shared that the second round of Blake decision applications have been received. The Office of Public Defense(OPD)has more money available for 2021- 2022. • Mark Neary shared that there are a lot of questions regarding the Long-Term Care Trust Act which may cause the legislature to postpone the start date. e Patsy Robinson shared that District Court should be accepted for the Language Assistance Reimbursement program for interpreter fees for an amended amount of $13,863. * Sharon Fogo highlighted the Blake decision and sending bills to the Administrative Office of the Courts for reimbursement. • Judge Steele shared they are in the process of filling new positions and expanding the interpreter calendar to be weekly. Judge Greer put in for a grant for just under $200k to run Therapeutic Court. This would be one program that allowed the Courts to control their own caseload. • Dan Teuteberg shared that there are two upcoming Master Gardener trainings for the community called Through the Garden Gate. November 6,2021 is Gourds and Pumpkins from the Garden to Ddcor and November 13,2021 All About Mason Bees. 4-H is hosting a book drive where County residents can request books for kids or adults. Lisa DeWall will deliver the 2022 wall calendars to the County soon. • Lisa Frazier shared the second half of taxes are due October 30,2021. • Patti McLean shared roles were certified to the Board of Equalization and the Department of Revenue on September 27,2021. Focus is being shifted to levies. There is over$119 million of new construction. Two trainees are now accredited appraisers and a third will be soon. • Chief Spurling shared calls for service increased dramatically,up to 160 calls per day. Three deputies are in training,one modified,one retired,and other is transferring to another agency. The new helmets and shields have been extremely helpful for morale. • Leo Kim is gearing up for year-end activities and calling departments asking about interest in federal grant training. • Jim Madsen shared that the Courts officially have begun their Eviction Resolution Pilot Project. The Dispute Resolution Center in Thurston County will be working through the issues with landlords and tenants. • Loretta Swanson shared Public Works is transitioning from construction and traditional maintenance activities on road operations. Utility operators are at an all time high for their operator certifications. Two positions were recently filled, mechanic and GIS. • Dave Windom shared that additional employees have been added for COVID and Dr.Keri Gardner is officially on as the new Health Officer. • Kell Rowen shared that Community Development has gone a full year without losing staff. Marissa Watson is leading the Capital Facilities Plan update. 2:30 P.M. 2022 Budget Workshop—Jennifer Beierle Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Jennifer shared the General Fund Beginning Fund Balance is$21.5 million for the 2022 proposed budget;total revenue$40,394,906;total salaries and benefits $29,799,190;total operating$13,085,579;total budget amount$61,894,906. Revenue is 13.62%higher,salaries and benefits are 3.69%higher,operating 8.42%, and total expenditures 5.13%above the 2021 proposed budget. This includes the 1.75%across the board wage increase and new salary steps. Total general fund across the board increase is$109,557. Currently$2,489,863 million in expenditures over revenue not including beginning fund balance. • Auditor's Office 1 Full-Time Employee(FTE)for Tech position split between Licensing and Recording$67,156. Clerk's Office 0.5 FTE to increase current 0.5 FTE to 1 FTE$14,231 may be closer to$20k. Support Services 1 FTE for Public Records Clerk$83,640. Tentatively$1,085,499 out of$3,828,146 has been allocated. $235,206 is the abovementioned 3.5 FTEs. $859,293 is for other operating items. • Department of Emergency Management(DEM)for a State Homeland Security Program(SHSP)grant that has been extended into 2022 due to supply shortages for $8,200. Approved to move forward. • Parks and Recreation Sani-Can rental increase to$3,500 from$2,500. Maintenance. • Parks and Recreation water system maintenance increase from$30k to$34k. Maintenance. • Auditor contract for website design$24,139. Commission would like to have this checked with IT. Table. • DEM 1 FTE Training and Exercise position$76,692. Emergency Management Performance Grant(EMPG)funding could possibly offset approximately$50k. Table. • Clerk's Office 1 FTE Clerk for assistance with Blake decision$62,028. Keep as Policy Level Request(PLR). • Clerk's Office travel to training reimbursement$1,660. Maintenance. • District Court.5 FTE Court Commissioner$101,469. Keep as PLR. • District Court 1 FTE Judicial Support Staff$77,561. Keep as PLR. • District Court Judge Pro Tempore increase$89,478. Judge Steele shared this would be preferred over the Court Commissioner position. Maintenance. • District Court.6 FTE$62,612 and Probation.4 FTE$41,255 Chief Deputy Administrator totaling$103,867. Keep as PLR. • Office supply increase$3,646. Keep as PLR. • Desk and chairs for new positions$2,275. Keep as PLR. • Laptop and printer for new positions$2,500. Keep as PLR. • Community Development 1 FTE Fire Marshall$30,000. Keep as PLR until actual numbers are available. • Sheriff's Office 2 FTE Clerk positions$63,680/each. Table. • Sheriff's Office 2 FTE North Precinct Clerk positions$63,680/each. Table. • Sheriffs Office 6 FTE Deputy positions$95,771/each. Table. • Sheriffs Office 2 FTE Lieutenant positions$122,278/each. Table. • Sheriffs Office QuickBooks,TeamViewer,Microsoft Office,and Adobe Pro $3,500. Table. • Sheriffs Office taser leases for computers$20,000. Keep as PLR and bring to the IT Steering Committee. • Sheriffs Office 1 FTE Systems Administrator position$102,039. Table. • Sheriffs Office 2 FTE North Precinct CSO positions$62,372/each. Table. • Sheriffs Office overtime$105,881. Actuals are:2020-$233,111;2019-$254,345; 2018-$267,882;2017-$228,293;for an average of$245,907. Table • Sheriffs Office holiday overtime$53,855. Actuals are:2020-$121,559;2019— 115,349;2018-$121,028;2017-$106,207;for an average of$116,036. Table. • Sheriffs Office ammunitions for stock and training$138,000. This would be for a four-year stockpile. Maintenance$50,000. • Sheriff s Office fuel for boating costs not covered by grant funding$5,000. Possibly do as a budget supplemental in the future. Table. • Sheriffs Office boat repairs not covered by grant funding$50,000. Possibly do as a budget supplemental in the future. Keep as PLR. • Sheriffs Office overtime for Evidence Tech$500. Table. • Sheriffs Office overtime for Clerical$500. Table. • Sheriffs Office overtime for Officer in Charge$500. Table. • Sheriffs Office 3 FTE Corrections Deputy position$81,660/each. Table. • Sheriffs Office 1 FTE Transport Deputy position$84,561. Table. • Sheriffs Office health care and personal protective equipment supplies for Jail staff $15,000. Maintenance,but try to find other ways to fund this such as ARPA funding. • Sheryl Hilt clarified that if the jail locks are eligible to be paid for from REET 1 funds,to move to REET. • Superior Court I FTE Administrative Secretary/Judicial Assistant$80,690. Table. • Special Funds Revenue$100,328,988;Expense$100,328,988; Salaries and Benefits $13,355,676;Operating$86,973,312. There is an across the board increase of 1.75% for a total of$59,236. • The Clean Water District is now included in Fund 145 and will begin collecting money in 2022. Currently there is$190,000 in revenues and$100,000 in expenditures with a$90,000 ending fund balance. • Fund 134 National Forest Safety has a total of about$10,000 in the Fire Wise Programs. The recommendation is to move this amount to the supply line so the Sheriffs Department can get supplies. • Fund 195 Spencer Lake Management District is requesting to increase their budgeted levy from$14,500 to$15,250 which is a 5%increase per their Resolution. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Raifdy Neatherlinaaea-reek Jim Chair Commissioner Commissioner