HomeMy WebLinkAbout2021/12/07 - Regular Packet MASON COUNTY
TO: Board of Mason County Commissioners Reviewed
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: December 7, 2021 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor
and Marijuana License due to expire and discontinued Liquor Licenses for
Belfair Market and The Robin Hood Restaurant.
4.1.2 Received 2022 Levy Certification Documents from the following: Mason
County Fire District No. 3, 5, and 6; North Mason School District; Pioneer
School District; Port of Dewatto Commission District No. 2; and Port of
Grapeview.
4.1.3 League of Women Voters of Mason County requesting the County
Commissioners to develop a climate resilience plan.
4.1.4 Federal Energy Regulatory Commission sent information on the Plan and
Schedule for 10-year Spillway Gate Inspections, Cushman No. 2
Development, Cushman Project and information on the Plan and Schedule to
submit a Stress and Stability Analysis for the Cushman Dam No. 1
Development, Cushman Project.
4.1.5 Congressman Derek Kilmer sent in a letter regarding COVID-19 vaccine
mandates.
4.1.6 Fire District No. 13 sent in the Emergency Medical Services Budget for 2022.
4.1.7 Wes Stockwell, Mason County Coroner, sent in a letter of resignation.
Attachments: Originals on file with the Clerk of the Board.
CC:CMMRS Neatherlin, Shutty, Trask
Clerk 990-K
Washington State
Liquor and Cannabis Board
PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600
www.liq.wa.gov Fax #: (360) 753-2710
November 06, 2021
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) .
1 ) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) .
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 11 /06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20220228
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 SHELTON BREWING LLC POTLATCH BREWING CO. 430180 MICROBREWERY
24180 N US HIGHWAY 101 STE A FARMER'S MARKET BEER SALES
HOODSPORT WA 98548 9482
2 . LILLIWAUP L L C LILLIWAUP STORE AND MOTEL 350231 GROCERY STORE - BEER/WINE
28621 HWY 101 N
LILLIWAUP WA 98555 0000
3 ROSEN ENTERPRISES, INC. AIRPORT GROCERY 353873 GROCERY STORE - BEER/WINE
11900 HWY 101
SHELTON WA 98584 0000
4 . SPENCER LAKE BAR AND GRILL, IN SPENCER LAKE BAR AND GRILL 350644 SPIRITS/BR/WN REST LOUNGE -
1180 E PICKERING RD
SHELTON WA 98584 9589
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
Liquor and Cannabis Board
P 0 BOX 43098
www.liq.wa.gov Fax #: (360) 753-2710
November 06, 2021
Dear Local Authority:
RE: Marijuana License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of marijuana licensed premises in your jurisdiction whose marijuana licenses will expire in abount 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) .
1 ) Objection to License Renewal
To object to a marijuana license rnewal:
This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division.
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based.
o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (c) .
Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however,
that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections.
Your request for extension will be granted or denied in writing. If the objection is received within thirty days of
the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint
and possible license revocation may be pursued by the enforcement division.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the marijuana license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License (WAG 314-55-165 (2) (b) )
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their marijuana license. If the licensee makes
timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the
at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in
support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial
order 9onothei8gatH61rrde¢twiofibe Board members have final authority to renew the marijuana license and will enter a final
5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a) )
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 11 /06/2021
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20220430
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 . GOOD JOB FARMS LLC GOOD JOB FARMS, LLC 413463 MARIJUANA PRODUCER TIER 1
6841 NE ELFENDAHL PASS RD
BELFAIR WA 98528 9734
2 . 15843 CASE ROAD LLC SHELTON CANNABIS COMPANY 426677 MARIJUANA RETAILER
1065 SE STATE ROUTE 3 MEDICAL MARIJUANA ENDORSEMENT
SHELTON WA 98584 9195
Washington State Licensing and Regulation
PO Box 43098
Liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
EMAILED TO: DARINBARRY(c-)-HOTMAIL.COM
December 1, 2021
THE ROBIN HOOD RESTAURANT
6790 E STATE ROUTE 106
UNION, WA 98592-9532
LICENSE: 354058 - 2N
U B I: 601-917-524-001-0007
This letter is to notify you that your liquor license number 354058 has been
discontinued. You may no longer engage in the production, sale, or service of liquor at
the above location.
If you wish to appeal this action, you have 20 days from the date of this letter to submit
your request in writing to the WSLCB. You may submit your request to:
Email: Licensingappeals@lcb.wa.gov
Or
By mail to: WSLCB
Attention: Licensing Appeals
PO Box 43098
Olympia, WA 98504-3908
Sincerely,
Customer Service /YCA
Licensing & Regulation
T: 360 664-1600
cc: County of Mason
Southwest Washington Enforcement
Finance
10/2019
Washington State Licensing and Regulation
PO Box 43098
Liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
EMAILED TO: marissa2777(8gmail.com
December 1, 2021
BELFAIR MARKET
23694 NE STATE ROUTE 3
BELFAIR, WA 98528-8309
LICENSE: 430994 - 2N
U BI: 604-621-493-001-0002
This letter is to notify you that your liquor license number 430994 has been
discontinued. You may no longer engage in the production, sale, or service of liquor at
the above location.
If you wish to appeal this action, you have 20 days from the date of this letter to submit
your request in writing to the WSLCB. You may submit your request to:
Email: Licensingappeals@lcb.wa.gov
Or
By mail to: WSLCB
Attention: Licensing Appeals
PO Box 43098
Olympia, WA 98504-3908
Sincerely,
Customer Service / YCA
Licensing & Regulation
T: 360 664-1600
cc: County of Mason
Southwest Region Enforcement
Finance
10/2019
Department of
Revenue PC Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, I, M 1 ke, Cv-P g tea n
(Name)
C,OhntlniSSioY12f for MC F p 3 do hereby certify to
(Title) (District Name)
the Mason County legislative authority that the boat/-d
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in AQaQ as provided in the district's
(Year of Collection)
budget, which was adopted following a public hearing held on RayG+nbW 2A taoal
(Date of Public Hearing)
Regular Levy: e 5 y, y a 3
(State the total dollar amount to be levied)
Excess Levy: I V.0 R 4Lk 2.
(State the total dollar amount to be levied)
Refund Levy: ('031
(State the total dollar amount to be levied)
Total Levy: 1 , oat 1 5(06
(State the ttotal dollar amount to be levied)
Signature: Date:
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360) 705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
R-EV 64 0100e(w)(2/21/12)
x pen s-e-
Department of
Revenue C Ordinance / Resolution No. aaoa.l-0 0;�..
Washington State
RCW 84.55.120
WHEREAS,the IN)r C a of M C F D 3 has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year a0ack ;and,
WHEREAS,the districts actual levy amount from the previous year was $ 4 a9, q w ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑more than or M less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the QD.-La tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$
which is a percentage increase of 98.5 %from the previous year.This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction,improvements to property,newly constructed wind turbines,
solar,biomass, and geothermal facilities,and any increase in the value of state assessed property,any annexations
that have occurred and refunds made.
Adopted this ZZ9 day of NoveMber 2oa.1
�al, A M i yle, Crei h�o r\
NC,�y�C,y Moin�t-goMery
Ra.r.c�y C�trcw�e,�
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies.A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority
no later than November 30'.As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy.The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: http:Hdor.wa.gov/docs/forms[PropTx/Forms/LevvCertf.doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400.
REV 64 0 10 1 a(w)(12/9/14)
EMs
Department of
Revenue Ordinance / Resolution No. aoa I -- o o 3
Woshington State
RCW 84.55.120
WHEREAS,the Board of M C F q 3 has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year aoa2. ; and,
WHEREAS,the districts actual levy amount from the previous year was $ 1(o a 1 15 1 ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑more than or CK less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the —10 Z06 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ 3 1(del l
which is a percentage increase of -a.3 %from the previous year.This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction,improvements to property,newly constructed wind turbines,
solar,biomass,and geothermal facilities,and any increase in the value of state assessed property,any annexations
that have occurred and refunds made.
Adopted this a9 day of Noye,rmb 2r aoati
1
�0.r�CLV C�rau�r
r
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies.A certified budget/levy request,separate from this form is to be filed with the County Legislative Authority
no later than November 30`n. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: hgp:Hdor.wa.gov/docs/forms/PropTx/Forms/LeyyCertf.doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400.
REV 64 0101 a(w)(12/9/14)
Date: Rovember aq, aoa
From: Mason County Fire District #3
To: Mason County Auditor - Financial Services
Attention: Junior Budgets
PO Box 400
Shelton, WA 98584
Please accept the following budget(s) presented for budget year 2022. Per RCW,
the district approved their budget(s) at an advertised public meeting. The budget
was approved by a quorum of our elected/appointed commissioners.
date of public meeting and budget approval: I I-aq-a.oaI
district resolution number: aoo I -- o04
The following budget(s) forMason County Fire District#3 were approved
at the above stated public meeting and will be in effect for budget year 2022:
FUND NUMBER: 2022 REVENUE: 2022 EXPENDITURES:
665.003010.000.000 $ 85 5 ask $ &55 ► l a y
665.003020.000.000
665.003035.000.000
665.003040.000.000 $ �A a , L41.48) $ a4a, 446
Approve and,§ignea below by Mason County Fire District#3 Commissioners:
: - i Crei on
I`1A11C n om
Please print names and district position next to signatures. Return to Mason
County Financial Services at the above address when approved and signed.
Please return form no later than November 30, 2021.
If you have a separate document that was signed at the public budget meeting
where your budget was formally adopted, you may use that as your signatures.
Please attach that document in lieu of gathering new signatures for this form.
However, the budget amounts still need to be filled in on this document.
Department of falorl
Revenue V Ordinance / Resolution No.
Washington State L�•1 C31�'�1 F..1'�ti '
RCW 84.55.120
WHEREAS,the 16 of rk5y ) Co. -DstV1 c- 5 has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 'ZO 22 ; and,
WHEREAS,the districts actual levy amount from the previous year was $ 3 �' ;> J ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is N more than or ❑ less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2-2- tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be $ ;
which is a percentage increase of l>, % from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property,newly constructed wind turbines,
solar,biomass, and geothermal facilities,and any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
Adopted this ZL4 day of N,;yEM beV 20'Z_�
r
c
o- 1;r-If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies.A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30'. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the "Levy Certification"form(REV 64 0100)
for this purpose.The form can be found at: http://dor.wa.gov/docs/forms/PropTx/Fonns/LeyyCertf.doe.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711. For tax assistance,call(360)534-1400.
REV 64 0101e(w)(12/9/14)
Department of
Revenue Ordinance / Resolution No. '3l 9Woshrngton State
RCW 84.55.120
WHEREAS,the (�Uw-A J Cam►^rlmu� of MCt i ,re- p1 Sfi 5 has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 2 0 2 Z. ; and,
WHEREAS,the districts actual levy amount from the previous year was $ l��`�' I ."l ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ® more than or ❑ less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2-LZ-Z tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$
which is a percentage increase of 10 k %from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property,newly constructed wind turbines,
solar, biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
Adopted this 2 y day of ,ye rh 1,)O-r �U.Z
- �_
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30'.As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose.The form can be found at: http://dor.wa.gov/docs/forms/PropTx/Forms/LevyCertf.doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711. For tax assistance,call(360)534-1400.
REV 64 0101e(w)(12/9/14)
Department of
Revenue Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, I, tVoo YNO- zmck ,
'� ii -- (Name)
&Q-(kA�1vt. �rtyju , for MuYM 66- E100— \)kS'Yl(-+ �j ,do hereby certify to
(Title) (District Name)
the 4:-S- l County legislative authority that the 3cay'A c;-P- Comm t5 �LYyt1'
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in ZU Z2 as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on i 1 17.Li 2 07—k :
(Date of Public Hearing)
Regular Levy: ; C', CT Q .�y
(State the total dollar amount to be levied)
LM`
4xee9s Levy: 1 r 1�j,(��{ a 115 i:,
(State the total dollar amount to be levied)
Refund Levy:
(State the total dollar amount to be levied)
Total Levy: S I("t�(,&0 . ;32
(State the total dollar amount to be levied)
Signature: Date: I N L2�ULJ
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance, call(360)534-1400.
REV 64 0100e(w)(2/21/12)
Mason County Fire District 5
DBA: Central Mason Fire&EMS
RESOLUTION#380
A RESOLUTION of Mason County Fire Protection District 5 (dba Central Mason Fire and EMS)making
a declaration of substantial need for purposes of setting the limit factor for the property tax levy for 2022.
WHEREAS,RCW 84.55.005(2)(c),the limit factor for a taxing jurisdiction with a population of 10,000 or
over is the lesser of 101 percent or 100 percent plus inflation;
WHEREAS,RCW 84.55.005(1)defines"inflation"as the percentage change in the implicit price deflator
for personal consumption expenditures for the United States as published for the most recent 12-month
period by the Bureau of Economic Analysis of the federal Department of Commerce in September of the
year before the taxes are payable;These programs are used to identify members of the community who use
the 911 system or emergency department for non-urgent or non-emergency purposes and connect them to
their primary care providers,other health care professionals,low-cost medication programs,and other
social services;and
WHEREAS,RCW 84.55.0101 provides for use of a limit factor of 01 percent of less with a finding of
substantial need by two-thirds of the members when the board consists of four members or less,or a
majority plus one approval of the board when the board consists of more than four members;
WHEREAS,Due to increase costs for personnel and equipment
NOW,BE IT RESOLVED,Mason County Fire Protection District 5(dba Central Mason Fire and EMS)
recognizes:
Section 1.A finding is made of substantial need under RCW 84.55.0101,which authorizes the use of a
limit factor of 101%for the property tax levy of 2022.
ADOPTED by the Board of Commissioners of Mason County Fire Protection District 5,DBA Central
Mason Fire&EMS,Mason County Washington,at a regular open public meeting of the Board on the 241
day of November,2021,the following Commissioners being p sent and voting:
i
,
t
ha erson Tom Taylor
i
Commissioner Tom Nevers
Commissioner Steve Pierce
Secretary Norma Brock
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 1
001 General Fund 665-005-010
Revenues Original Proposed Difference Remarks
308 Beginning Balances
308 9100 00-00 Beginning Funds Balance 1,000,000.00 1,000,000.00 0.00 100.0%
308 Beginning Balances 1,000,000.00 1,000,000.00 0.00 100.0%
310 Taxes
311 10 00 00-00 Real&Pers Prop Taxes 3,380,198.94 3,380,198.94 0.00 100.0% From Assessor
31130 00 00-00 Sale Of Tax Title Property 0.00 0.00 0.00 0.0%
310 Taxes 3,380,198.94 3,380,198.94 0.00 100.0%
330 Intergovernmental Revenues
332 92 10 00-00 CARES Act/Stimulus Funds 0.00 0.00 0.00 0.0%
332 93 40 00-00 GEMT Grnd Emrg Med Trns 877,529.00 877,529.00 0.00 100.0% $227,529 extra fi•om 7/1/20-6/30/21
333 97 01 00-00 FEMA Assist To Ff Grant 0.00 0.00 0.00 0.0% None Expected for 2022
333 97 03 00-00 Hmind Scrty/FEMA/Safer Grai 26,000.00 26,000.00 0.00 100.0% Ending February 2022
334 04 90 00-00 DOH/EMS &Trauma- GRAN] 1,260.00 1,260.00 0.00 100.0%
337 00 00 00-00 Pymnts In Lieu Tax/Grants-Sta- 0.00 0.00 0.00 0.0%
337 00 01 00-00 LGEPLeasehold Excise 6,500.00 6,500.00 0.00 100.0%
337 00 02 00-00 LGEP-Timber Excise Tax 7,500.00 7,500.00 0.00 100.0%
330 Intergovernmental Revenues 918,789.00 918,789.00 0.00 100.0%
340 Charges For Goods &Services
34221 00 00-00 Fire Srvcs Cntrctd(City Pmt) 1,500,000.00 1,500,000.00 0.00 100.0%
34221 00 40-00 MC Fire Dist 11 Maintenance 1,000.00 1,000.00 0.00 100.0% -balanced with 522.61.48.40-00
34221 00 60-00 MC Fire Dist 6 Maintenance 650.00 650.00 0.00 100.0% -balanced with 522.61.48.60-00
34221 01 00-00 Fire Ctr Srvs/Personnel 40,000.00 40,000.00 0.00 100.0%
34221 02 00-00 Fire Ctr Srvs/Equipment 30,000.00 30,000.00 0.00 100.0%
34221 03 00-00 Fire Prtctn Srvs/Contracted 30,583.35 30,583.35 0.00 100.0% 65K/12M5=$27,083.35
342 60 00 00-00 Ambulance Services 1,800,000.00 1,800,000.00 0.00 100.0%
344 30 00 00-00 Maintenance to Others 1,500.00 1,500.00 0.00 100.0%
340 Charges For Goods&Services 3,403,733.35 3,403,733.35 0.00 100.0%
360 Interest&Other Earnings
36140 00 00-00 Other interest earnings 0.00 0.00 0.00 0.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 2
001 General Fund 665-005-010
Revenues Original Proposed Difference Remarks
360 Interest&Other Earnings
36140 01 00-00 Leasehold Excise Tax Interest 10.00 10.00 0.00 100.0%
367 00 00 00-00 Gifts/Pledges//Private Sources 750.00 750.00 0.00 100.0%
369 10 00 00-00 Sale of Junk& Salvage 17,000.00 17,000.00 0.00 100.0% Expected from Salvage Sales
369 20 00 00-00 Unclmd Prpty/Mny/Sale Prcds 0.00 0.00 0.00 0.0%
369 9100 00-00 Misc Revenue 5,000.00 5,000.00 0.00 100.0%
369 9101 00-00 CPR Training 10,000.00 10,000.00 0.00 100.0% -balanced with 522.41.32.00-00
369 9102 00-00 Misc. Other Training 6,200.00 6,200.00 0.00 100.0%
360 Interest&Other Earnings 38,960.00 38,960.00 0.00 100.0%
380 Non Revenues
382 10 00 00-00 Other Non-Rev Reim(refunds) 3,500.00 3,500.00 0.00 100.0%
388 10 00 00-00 PY Correction 0.00 0.00 0.00 0.0%
380 Non Revenues 3,500.00 3,500.00 0.00 100.0%
390 Other Financing Sources
39190 00 00-00 Other Long-Term Debt Issuues 0.00 0.00 0.00 0.0%
395 10 00 00-00 Sale Of Capital Assets 0.00 0.00 0.00 0.0%
395 20 00 00-00 Comp for Loss of Assets 2,500.00 2,500.00 0.00 100.0%
397 00 01 00-00 Transfers in from EMS 1,773,641.50 1,773,641.50 0.00 100.0% -597.22.01.00-02 transfer in from EMS
397 00 02 00-00 Transfers in from RES 354,714.25 354,714.25 0.00 100.0% -597.22.01.00-03 transfer in fi•om Reserve
397 00 03 00-00 Transfers in from BOND 0.00 0.00 0.00 0.0%
390 Other Financing Sources 2,130,855.75 2,130,855.75 0.00 100.0%
580 Non Expeditures
289 90 00 00-99 Suspence Account 0.00 0.00 0.00 0.0%
580 Non Expeditures 0.00 0.00 0.00 0.0%
Fund Revenues: 10,876,037.04 10,876,037.04 0.00 100.0%
Expenditures Original Proposed Difference Remarks
522 Fire Control
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 3
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
522 Fire Control
522 10 11 00-00 Salaries, Holiday,ALB 467,637.16 467,637.16 0.00 100.0%
522 10 17 00-00 Overtime 50,000.00 50,000.00 0.00 100.0%
522 10 19 00-99 Payroll Clearing-Unknowns 0.00 0.00 0.00 0.0%
522 10 21 00-00 L&I,SS,Med,Unemp,PFMLA 45,122.12 45,122.12 0.00 100.0%
522 10 22 00-00 Tactical Athlete-All 16,920.00 16,920.00 0.00 100.0%
522 10 23 00-00 Retirement/Def. Comp. 57,156.78 57,156.78 0.00 100.0%
522 10 24 00-00 Retiree Payments 35,013.24 35,013.24 0.00 100.0%
522 10 25 00-00 Med/Dent-VEBA/MERP-A&S 152,358.24 152,358.24 0.00 100.0%
522 10 27 00-00 BVFF Disability Pension-All 4,700.00 4,700.00 0.00 100.0%
522 10 29 00-00 Uniforms-All 41,175.00 41,175.00 0.00 100.0% Budget Request
522 10 31 00-00 Operation Office Supplies-All 36,884.00 36,884.00 0.00 100.0% $600 Budget Request(3 office chairs)
522 10 32 00-00 Fuel-All 120,000.00 120,000.00 0.00 100.0% Fuel Cost Increase
522 10 32 01-00 Janitorial Supplies-All 5,640.00 5,640.00 0.00 100.0%
522 10 38 00-00 Safety Cmt Emerg Prchs 5,000.00 5,000.00 0.00 100.0% L&I Mandates/Incidentals/Emergency Fixes
522 10 39 00-00 Miscellaneous 1,000.00 1,000.00 0.00 100.0%
522 10 41 00-00 Profss Other Srvs-Legal Srvs 30,000.00 30,000.00 0.00 100.0%
522 10 42 00-00 Dispatch Services-All 122,467.00 122,467.00 0.00 100.0%
522 10 43 00-00 Profss Srvs/Schdl, Rept, Mbrsp 81,000.00 81,000.00 0.00 100.0% Budget Request$39,000
522 10 44 00-00 New Hire Screening 4,844.00 4,844.00 0.00 100.0%
522 10 45 00-00 Professional Services MPD 7,350.00 7,350.00 0.00 100.0%
522 10 46 01-00 Insurance-All 140,000.00 140,000.00 0.00 100.0%
522 10 47 00-00 Utilities-All 135,000.00 135,000.00 0.00 100.0%
522 10 49 00-00 Other Services (Travel) 4,700.00 4,700.00 0.00 100.0%
210 Administration 1,563,967.54 1,563,967.54 0.00 100.0%
522 11 11 00-00 Salaries 23,000.00 23,000.00 0.00 100.0%
522 11 21 00-00 L&I,SS,Med,Unemp 55,000.00 55,000.00 0.00 100.0%
522 1139 00-00 Miscellaneous 100.00 100.00 0.00 100.0%
522 1143 00-00 Prof Srvcs-Attorney Gen Srvcs 0.00 0.00 0.00 0.0%
522 1149 02-00 Travel 1,500.00 1,500.00 0.00 100.0%
522 1151 00-00 Election &Audit Expenditures 27,000.00 27,000.00 0.00 100.0%
211 Commissioners 106,600.00 106,600.00 0.00 100.0%
522 20 11 00-00 Salaries,Holiday,ALB 1,413,944.27 1,413,944.27 0.00 100.0%
522 20 17 00-00 Overtime 135,000.00 135,000.00 0.00 100.0%
522 20 19 00-00 Union Dues,FastPac 0.00 0.00 0.00 0.0%
522 20 21 00-00 L&I,SS,Med,Unetnp,PFMLA 152,500.03 152,500.03 0.00 100.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 4
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
522 Fire Control
522 20 23 00-00 Retirement/Def. Comp. 97,163.18 97,163.18 0.00 100.0%
522 20 25 00-00 Med/Dent-VEBA/MERP-A&S 467,511.53 467,511.53 0.00 100.0%
522 20 34 01-00 Rehab Supplies 1,000.00 1,000.00 0.00 100.0%
522 20 34 10-00 Small Equipment Purchases 1,000.00 1,000.00 0.00 100.0%
522 20 34 11-00 Turnout Gear Supplies 50,000.00 50,000.00 0.00 100.0% Budget Request
522 20 34 12-00 SCBA Supplies 8,000.00 8,000.00 0.00 100.0% Budget Request
522 20 34 13-00 Radio Supplies 6,500.00 6,500.00 0.00 100.0% Budget Request
522 20 34 17-00 WiIdland Supplies 15,000.00 15,000.00 0.00 100.0% Budget Request
522 20 39 00-00 Miscellaneous 0.00 0.00 0.00 0.0% Nothing
522 20 49 00-00 Other Services(Travel) 500.00 500.00 0.00 100.0%
220 Suppression 2,348,119.01 2,348,119.01 0.00 100.0%
522 30 11 00-00 Code Enforcement 1,500.00 1,500.00 0.00 100.0%
522 30 12 00-00 Fire Investigation 4,000.00 4,000.00 0.00 100.0%
522 30 13 00-00 Public Education 2,000.00 2,000.00 0.00 100.0% Budget Request
522 30 14 00-00 Equipment 500.00 500.00 0.00 100.0%
522 30 31 00-00 Supplies 1,000.00 1,000.00 0.00 100.0%
522 30 34 23-00 Knox Box Purchases 4,000.00 4,000.00 0.00 100.0%
230 Prevention 13,000.00 13,000.00 0.00 100.0%
522 4132 00-00 Pble Trning Mtls(CPR Etc) 10,000.00 10,000.00 0.00 100.0%
241 Public Training 10,000.00 10,000.00 0.00 100.0%
522 45 40 01-00 Training-Commissioners 1,000.00 1,000.00 0.00 100.0%
522 45 40 02-00 Training-Administration 1,000.00 1,000.00 0.00 100.0% Per Chief for BIAS Conference for 2
522 45 40 03-00 Training-Fire 60,000.00 60,000.00 0.00 100.0% Budget Request
522 45 40 04-00 Training-EMS 10,000.00 10,000.00 0.00 100.0%
522 45 40 05-00 Training-Wildland 20,000.00 20,000.00 0.00 100.0%
245 Fire and EMS Training 92,000.00 92,000.00 0.00 100.0%
522 50 11 00-00 Salaries,Holiday,ALB 61,146.36 61,146.36 0.00 100.0%
522 50 17 00-00 Overtime 500.00 500.00 0.00 100.0%
522 50 21 00-00 L&I,SS,Med,Unemp,PFMLA 6,008.91 6,008.91 0.00 100.0%
522 50 23 00-00 Retirement/Def. Comp. 9,697.81 9,697.81 0.00 100.0%
522 50 25 00-00 Med/Dent-VEBA/MERP-A&S 12,691.32 12,691.32 0.00 100.0%
522 50 39 00-00 Miscellaneous 10,000.00 10,000.00 0.00 100.0% Misc.Unknowns(garage doors,washer/dryer,etc)
522 50 48 11-00 Facilities Supplies 3,000.00 3,000.00 0.00 100.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 5
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
522 Fire Control
522 50 48 14-01 Station 51 -Allyn 2,000.00 2,000.00 0.00 100.0%
522 50 48 14-02 Station 52-Victor 1,000.00 1,000.00 0.00 100.0%
522 50 48 14-03 Station 53 -Mason Benson 2,000.00 2,000.00 0.00 100.0%
522 50 48 14-04 Station 54-Lake Limerick 2,000.00 2,000.00 0.00 100.0%
522 50 48 14-05 Station 55 -Agate 1,000.00 1,000.00 0.00 100.0%
522 50 48 14-06 Station 56-Gosser 1,000.00 1,000.00 0.00 100.0%
522 50 48 14-07 Station 57 -Pickering 2,000.00 2,000.00 0.00 100.0%
522 50 48 14-08 Station 58 -City Of Shelton 32,000.00 32,000.00 0.00 100.0% Includes contracted payment to City of Shelton
522 50 48 14-09 Station 59-Harstine Isl N 1,000.00 1,000.00 0.00 100.0%
522 50 48 14-10 Station 510 -Johns Prairie 1,000.00 1,000.00 0.00 100.0%
522 50 48 14-11 Station 511 -Harstine Isl S 1,000.00 1,000.00 0.00 100.0%
522 50 48 21-00 Tools Equipment 2,000.00 2,000.00 0.00 100.0%
522 50 49 00-00 Other Services (travel) 1,000.00 1,000.00 0.00 100.0%
250 Maintenance 152,044.40 152,044.40 0.00 100.0%
522 60 11 00-00 Salaries, Holiday,ALB 91,052.12 91,052.12 0.00 100.0%
522 60 17 00-00 Overtime 3,000.00 3,000.00 0.00 100.0%
522 60 19 00-00 Union Dues, FastPac 0.00 0.00 0.00 0.0%
522 60 21 00-00 L&I,SS,Med,Unemp,PFMLA 9,494.51 9,494.51 0.00 100.0%
522 60 23 00-00 Retirement/Def. Comp. 7,355.57 7,355.57 0.00 100.0%
522 60 25 00-00 Med/Dent-VEBA/MERP-A&S 34,575.72 34,575.72 0.00 100.0%
522 60 39 00-00 Miscellaneous 100.00 100.00 0.00 100.0%
522 60 49 00-00 Other Services(travel) 100.00 100.00 0.00 100.0%
260 Mechanic 145,677.92 145,677.92 0.00 100.0%
522 6148 02-00 Hose Testing 9,400.00 9,400.00 0.00 100.0%
522 6148 04-00 Ambulances 12,000.00 12,000.00 0.00 100.0%
522 6148 06-00 Cars 10,000.00 10,000.00 0.00 100.0%
522 6148 08-00 Engines 15,000.00 15,000.00 0.00 100.0%
522 6148 09-00 Fire Equipment 2,820.00 2,820.00 0.00 100.0%
522 6148 11-00 Shop Supplies 3,500.00 3,500.00 0.00 100.0%
522 6148 12-00 Mise Equipment 470.00 470.00 0.00 100.0%
522 6148 15-00 Tenders 1,000.00 1,000.00 0.00 100.0%
522 6148 16-00 Utility FIatbed and trlr 0.00 0.00 0.00 0.0%
522 6148 18-00 Pump Testing 5,640.00 5,640.00 0.00 100.0%
522 6148 20-00 Aerial Ladder Testing 0.00 0.00 0.00 0.0%
522 6148 21-00 Tools Equipment 2,000.00 2,000.00 0.00 100.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 6
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
522 Fire Control
522 6148 40-00 MC Fire Dist 11 Maint 1,000.00 1,000.00 0.00 100.0%
522 6148 60-00 MC Fire Dist 6 Maint 650.00 650.00 0.00 100.0%
522 6148 99-00 Miscellaneous 100.00 100.00 0.00 100.0%
261 Maintenance and Repairs 63,580.00 63,580.00 0.00 100.0%
522 70 11 00-00 Salaries,Holiday,ALB 3,175,366.76 3,175,366.76 0.00 100.0%
522 70 17 00-00 Overtime 365,000.00 365,000.00 0.00 100.0%
522 70 19 00-00 Union Dues,FastPac 0.00 0.00 0.00 0.0%
522 70 21 00-00 L&I,SS,Med,Unemp,PFMLA 350,500.61 350,500.61 0.00 100.0%
522 70 23 00-00 Retirement/Def. Comp. 242,211.30 242,211.30 0.00 100.0%
522 70 25 00-00 Med/Dent-VEBA/MERP-A&S 988,470.82 988,470.82 0.00 100.0%
522 70 31 04-00 Medical Supplies 250,000.00 250,000.00 0.00 100.0% Budget Request
522 70 39 00-00 Miscellaneous 1,000.00 1,000.00 0.00 100.0%
522 70 44 00-00 Ambulance Billing Fees 350,000.00 350,000.00 0.00 100.0%
522 70 45 00-00 Non-Exp Remit Ovrpd Med 35,000.00 35,000.00 0.00 100.0%
522 70 49 00-00 Other Services (Travel) 100.00 100.00 0.00 100.0%
270 EMS 5,757,649.49 5,757,649.49 0.00 100.0%
522 Fire Control 10,252,638.36 10,252,638.36 0.00 100.0%
580 Non Expeditures
589 00 00 01-00 Remittances-Int Reg Warrant 0.00 0.00 0.00 0.0% No registered warrants
589 90 00 00-00 Agncy Type Disb-Refund Int P( 0.00 0.00 0.00 0.0%
589 90 00 00-98 Draw Account 0.00 0.00 0.00 0.0%
580 Non Expeditures 0.00 0.00 0.00 0.0%
590
597 22 01 00-00 Transfer out to RES 100,000.00 100,000.00 0.00 100.0% -397.00.01.00-03 transfer out to Reserve(30,000 per month)
597 22 02 00-00 Transfer out to EMS 0.00 0.00 0.00 0.0%
590 100,000.00 100,000.00 0.00 100.0%
591 Debt Service-Principal Repayment
59122 70 00-00 Short Term Dept Prin Pints 0.00 0.00 0.00 0.0% No short-term Dept
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 7
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
591 Debt Service-Principal Repayment
591 Debt Service-Principal Repayment 0.00 0.00 0.00 0.0%
592 Debt Service-Interest Costs
592 22 83 00-01 Short Term Debt Int Pints 0.00 0.00 0.00 0.0% No short-term Dept
592 Debt Service-Interest Costs 0.00 0.00 0.00 0.0%
594 Capital Expenditures
594 22 62 01-00 Station 1 Improvements 0.00 0.00 0.00 0.0%
594 22 62 02-00 Station 2 Improvements 0.00 0.00 0.00 0.0%
594 22 62 03-00 Station 3 Improvements 0.00 0.00 0.00 0.0%
594 22 62 04-00 Station 4 Improvements 0.00 0.00 0.00 0.0%
594 22 62 05-00 Station 5 Improvements 0.00 0.00 0.00 0.0%
594 22 62 06-00 Station 6 Improvements 0.00 0.00 0.00 0.0%
594 22 62 07-00 Station 7 Improvements 0.00 0.00 0.00 0.0%
594 22 62 08-00 Station 8 Improvements 0.00 0.00 0.00 0.0% Budget Request-Dep Fire Marshal Removed
594 22 62 09-00 Station 9 Improvements 0.00 0.00 0.00 0.0%
594 22 62 10-00 Station 101mprovements 0.00 0.00 0.00 0.0%
594 22 62 11-00 Station 11 Improvements 0.00 0.00 0.00 0.0%
594 22 62 12-00 Headquarters Project 0.00 0.00 0.00 0.0%
594 22 62 13-00 Training Center 0.00 0.00 0.00 0.0%
594 22 64 01-00 Fuel Clean Up 0.00 0.00 0.00 0.0%
594 22 64 02-00 ALS Amb Prchs Incl.Equip 179,000.00 179,000.00 0.00 100.0% Proposed Remount A107
594 22 64 03-00 Aid Equipment Contracts 33,000.00 33,000.00 0.00 100.0%
594 22 64 09-00 Command Rigs&Pickups 0.00 0.00 0.00 0.0%
594 22 64 15-00 Engines Incl.Equipment 0.00 0.00 0.00 0.0%
594 22 64 17-00 Assistance to Firefighters 0.00 0.00 0.00 0.0%
594 22 64 18-00 Bunker Gear 0.00 0.00 0.00 0.0%
594 22 64 19-00 Wildland Equipment 0.00 0.00 0.00 0.0%
594 22 64 20-00 SCBA Equipment 80,000.00 80,000.00 0.00 100.0% Budget Request+$35K for compressor
594 22 64 23-00 Tenders Incl. Equipment 0.00 0.00 0.00 0.0%
594 28 64 01-00 Administrative Equipment 0.00 0.00 0.00 0.0%
594 28 64 02-00 Communications Upgrades 0.00 0.00 0.00 0.0%
594 28 64 03-00 Radio Communications 0.00 0.00 0.00 0.0%
594 Capital Expenditures 292,000.00 292,000.00 0.00 100.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 8
001 General Fund 665-005-010
Expenditures Original Proposed Difference Remarks
597 Interfund Transfers
597 22 00 02-01 Transfer Out To Firetruck Fund 231,398.68 231,398.68 0.00 100.0% —397.00.00.02-01 transfer out to Firetruck Fund
597 Interfund Transfers 231,398.68 231,398.68 0.00 100.0%
Fund Expenditures: 10,876,037.04 10,876,037.04 0.00 100.0%
Fund.Excess/(Deficit): 0.00 0.00
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 9
002 EMS Fund 665-005-040
Revenues Original Proposed Difference Remarks
308 Beginning Balances
308 91 00 00-02 Beginning Balance 150,000.00 150,000.00 0.00 100.0%
308 Beginning Balances 150,000.00 150,000.00 0.00 100.0%
310 Taxes
311 10 00 00-02 EMS -Taxes 1,773,641.50 1,773,641.50 0.00 100.0%
31130 00 00-02 Sale Of Tax Title Property 0.00 0.00 0.00 0.0%
337 40 00 00-02 Timber Excise Taxes 0.00 0.00 0.00 0.0%
310 Taxes 1,773,641.50 1,773,641.50 0.00 100.0%
330 Intergovernmental Revenues
337 00 00 00-02 Leasehold Excise Tax 0.00 0.00 0.00 0.0%
337 00 01 00-02 Local Grants,Entitlements, Otl 0.00 0.00 0.00 0.0%
337 00 02 00-02 Local Grants, Entitlements, Otl 0.00 0.00 0.00 0.0%
337 00 31 00-02 DNR PILT NAP/NRCA 0.00 0.00 0.00 0.0%
330Intergovernmental Revenues 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings
36140 00 00-02 Misc Revenue-Oth Interest Ea 0.00 0.00 0.00 0.0%
36140 01 00-02 Leasehold Excise Tax Interest 0.00 0.00 0.00 0.0%
369 20 00 00-02 Miscellaneous Revenues 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings 0.00 0.00 0.00 0.0%
390 Other Financing Sources
397 00 01 00-02 Transfer in from GEF 0.00 0.00 0.00 0.0%
397 00 02 00-02 Transfer in from RES 0.00 0.00 0.00 0.0%
397 00 03 00-02 Transfer in from BOND 0.00 0.00 0.00 0.0%
390 Other Financing Sources 0.00 0.00 0.00 0.0%
Fund Revenues: 1,923,641.50 1,923,641.50 0.00 100.0%
Expenditures Original Proposed Difference Remarks
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 10
002 EMS Fund 665-005-040
Expenditures Original Proposed Difference Remarks
580 Non Expeditures
589 90 00 00-02 Agency Type Dispursement-Re 0.00 0.00 0.00 0.0%
580 Non Expeditures 0.00 0.00 0.00 0.0%
590
597 22 01 00-02 Transfer out to GEF 1,773,641.50 1,773,641.50 0.00 100.0% —397.00.01.00-00 transfer out to General
597 22 02 00-02 Transfer out to RES 0.00 0.00 0.00 0.0%
597 22 03 00-02 Transfer out to BOND 0.00 0.00 0.00 0.0%
590 1,773,641.50 1,773,641.50 0.00 100.0%
Fund Expenditures: 1,773,641.50 1,773,641.50 0.00 100.0%
Fund Excess/(Deficit): 150,000.00 150,000.00
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 11
003 Reserve Fund 665-005-020
Revenues Original Proposed Difference Remarks
308 Beginning Balances
308 91 00 00-03 Beginning Fund Balance 509,826.45 509,826.45 0.00 100.0% *balance as of 10/31/2021
308 Beginning Balances 509,826.45 509,826.45 0.00 100.0%
310 Taxes
311 10 00 00-03 Taxes-Real and Personnel 0.00 0.00 0.00 0.0%
311 10 01 00-03 Taxes-General Property 0.00 0.00 0.00 0.0%
317 20 00 00-03 Excise,Leasehold 0.00 0.00 0.00 0.0%
317 20 01 00-03 Excise,Leasehold,Interest 0.00 0.00 0.00 0.0%
310 Taxes 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings
361 11 00 00-03 Misc Rev,Interest&other earn 0.00 0.00 0.00 0.0%
362 50 00 00-03 External Misc Rev. rents, lease; 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings 0.00 0.00 0.00 0.0%
390 Other Financing Sources
397 00 01 00-03 Transfer in from GEF 100,000.00 100,000.00 0.00 100.0% $30,000 per month
397 00 02 00-03 Transfer in from EMS 0.00 0.00 0.00 0.0%
397 00 03 00-03 Transfer in fiotn BOND 0.00 0.00 0.00 0.0%
390 Other Financing Sources 100,000.00 100,000.00 0.00 100.0%
Fund Revenues: 609,826.45 609,826.45 0.00 100.0%
Expenditures Original Proposed Difference Remarks
590
597 22 01 00-03 Transfer out to GEF 354,714.25 354,714.25 0.00 100.0% -397.00.02.00-00 transfer out to General
597 22 02 00-03 Transfer out to EMS 0.00 0.00 0.00 0.0%
597 22 03 00-03 Transfer out to BOND 0.00 0.00 0.00 0.0%
590 354,714.25 354,714.25 0.00 100.0%
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 12
003 Reserve Fund 665-005-020
Expenditures Original Proposed Difference Remarks
Fund Expenditures: 354,714.25 354,714.25 0.00 100.0%
Fund Excess/(Deficit): 255,112.20 255,112.20
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 13
200 Fund 665-005-050 LTGO 2013
Revenues Original Proposed Difference Remarks
308 Beginning Balances
308 91 00 00-20 Beginning Fund Balance 0.00 0.00 0.00 0.0%
308 Beginning Balances 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings
361 10 00 00-20 Interest on Investments 0.00 0.00 0.00 0.0%
360 Interest&Other Earnings 0.00 0.00 0.00 0.0%
390 Other Financing Sources
397 00 00 00-20 FUNDS TRANSFERED FROI 0.00 0.00 0.00 0.0%
390 Other Financing Sources 0.00 0.00 0.00 0.0%
Fund Revenues: 0.00 0.00 0.00 0.0%
Expenditures Original Proposed Difference Remarks
590
59122 70 00-20 Payment(s)-Principle 0.00 0.00 0.00 0.0% No payment
-592 22 83 00-20 Payments-Interest 0.00 0.00 0.00 0.0% No payment
597 22 00 00-20 Transfer out to GEF 0.00 0.00 0.00 0.0%
590 0.00 0.00 0.00 0.0%
Fund Expenditures: 0.00 0.00 0.00 0.0%
Fund Excess/(Deficit): 0.00 0.00
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Time: 12:58:14 Date: 11/23/2021
Page: 14
201 Fund 665-005-080 Firetruck Lease
Revenues Original Proposed Difference Remarks
308 Beginning Balances
308 91 00 00-21 Estimated Beginning Balance 0.00 0.00 0.00 0.0%
308 Beginning Balances 0.00 0.00 0.00 0.0%
397 Interfund Transfers
397 00 00 02-01 Transfer In From General 231,398.68 231,398.68 0.00 100.0% -597.22.00.02-01 transfer in ft•om General
397 Interfund Transfers 231,398.68 231,398.68 0.00 100.0%
Fund Revenues: 231,398.68 231,398.68 0.00 100.0%
Expenditures Original Proposed Difference Remarks
591 Debt Service-Principal Repayment
59122 78 02-01 Principle Payment 150,967.38 150,967.38 0.00 100.0%
592 22 83 02-01 Interest Payment 80,431.30 80,431.30 0.00 100.0%
591 Debt Service-Principal Repayment 231,398.68 231,398.68 0.00 100.0%
999 Ending Balance
508 10 00 00-00 Ending Balance 0.00 0.00 0.00 0.0%
999 Ending Balance 0.00 0.00 0.00 0.0%
Fund Expenditures: 231,398.68 231,398.68 0.00 100.0%
Fund Excess/(Deficit): 0.00 0.00
2022 PROPOSED BUDGET CHANGES
Mason County Fire District 5 Fund Totals Time: 12:58:14 Date: 11/23/2021
Page: 15
Revenues Expenditures
Fund Original Proposed Difference Original Proposed Difference
001 General Fund 665-005-010 10,876,037.04 10,876,037.04 0.00 100.0% 10,876,037.04 10,876,037.04 0.00 100.0%
002 EMS Fund 665-005-040 1,923,641.50 1,923,641.50 0.00 100.0% 1,773,641.50 1,773,641.50 0.00 100.0%
003 Reserve Fund 665-005-020 609,826.45 609,826.45 0.00 100.0% 354,714.25 354,714.25 0.00 100.0%
200 Fund 665-005-050 LTGO 2013 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0%
201 Fund 665-005-080 Firetruck Lease 231,398.68 231,398.68 0.00 100.0% 231,398.68 231,398.68 0.00 100.0%
Excess/(Deficit): 13,640,903.67 13,640,903.67 0.00 100.0% 13,235,791.47 13,235,791.47 0.00 100.0%
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk MaM1L
MASON COUNTY FIRE PROTECTION DISTRICT NO. 6
RESOLUTION NO. 271
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MASON COUNTY FIRE
PROTECTION DISTRICT NO. 6 AS FOLLOWS:
1. That the County Assessor has notified the Commissioners of Mason County Fire District No. 6
that the assessed valuation of real properties lying within the boundaries of said District for the
calendar year 2022 is $519,172,087, EMS assessed valuation for EMS levy only is
$523,710,807.
2. That the attached hereto Exhibit "A" (by this reference made a part of this resolution) be and
hereby is adopted as the budget of Mason County Fire District No. 6 for calendar year 2022.
3. That the Honorable Board of County Commissioners of Mason County, Washington, be and
are hereby requested to make a levy for (Year) 2022 for said Mason County Fire District
No. 6 of $ 1,020,166.26 .
4. That the County Treasurer of Mason County, Washington, be and is hereby authorized and
directed to deposit and sequester the monies received from the collection of the tax levy
specified in Section 3 above in the amounts and funds specified below:
A. $ 780,000.00 into the Expense Fund of said District
B. $ 0.00 into the Reserve Fund of said District
C. $ 0.00 to be used for the sole purpose of paying the interest and principal of
said District's General Obligation Bonds heretofore authorized and now outstanding. This levy
to be without limitation as to rate or amount, and sufficient to pay the principal of and interest
on said bonds as the same shall become due.
D. $ 240,000.00 into the EMS Fund of said District.
E. $ 89.26 Expense Fund Refund Levy
F. $ 77.00 EMS Fund Refund Levy
5. That one copy of this resolution together with Exhibit "A" be delivered to each of the following:
Board of County Commissioners, Assessor, Treasurer and Auditor of Mason County,
Washington.
Adopted at a meeting of the Board of Commissioners, Mason County Fire District No. 6 this,
16th day of November, 2021 .
Richard Heinrich Chairperson Troyftoodard Commissioner Mike Sheetz Commissioner
ATTEST:
Clint Volk, District Secretary
Date: 11/16/2021 Exhibit A
From: Board of Commissioners
Mason County Fire Protection District No. 6
PO Box 39
Union, WA 98592
To: Mason County Auditor
Attention: Financial Services
PO Box 400
Shelton, WA 98584
Please accept the following budget(s) presented for budget year 2022. Per RCW, the district
approved their budget(s) at an advertised public meeting. The budget was approved by a quorum
of our elected/appointed commissioners.
Date of public meeting and budget approval: 11/16/2021
District resolution number: 271
The following budgets for Mason County Fire Protection District No. 6 funds were approved at
the above state public meeting and will be in effect for budget year 2022:
2022 REVENUE: 2022 EXPENDITURES:
FUND NUMBER: BARS 389.00.00.000 BARS 589.00.00.000
Fire District#6—Expense $1,603,618.89 $1,603,618.89
665.006010.000.000
Fire District#6 - Reserve
665.006020.000.000 $0.00 $0.00
Fire District#6- EMS
665.006040.000.000 $0.00 $0.00
Fire District#6- Bond
665.006010 $0.00 $0.00
Approved and signed below by Mason County Fire Protection District No. 6 Commissioners:
Troy Woodard Pos. 1
Mike Sheetz Pos. 2
Richard Heinrich Pos. 3
t
Department of evenue Ordinance / Resolution No. 272
Washington State RCW 84.55.120
WHEREAS, the Board of Commissioners of Mason County Fire has met and considered
Protection District#6
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 2022 ; and,
WHEREAS, the districts actual levy amount from the previous year was $ 230,331.94 ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑ more than or ® less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2022 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ 2,303.32
which is a percentage increase of 1 % from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property, newly constructed wind turbines,
any increase in the value of state assessed property, any annexations that have occurred and refunds made.
Adopted this 16 day of November 2021
�• r 1��1 �t-�' 1 �US J
—FY(9 LA Jj
Z`
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30th. As required by RCW 84.52.020, that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: h!tp://dor.wa.gov/docs/forms/PropTx/Fonns/LevyCertf.doc.
For tax assistance,visit htip://dor.wa.gov/content/taxes/l)roperty/default.aspx or call(360)570-5900. To inquire about the
availability of this document in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)
users may call 1-800-451-7985.
REV 64 0101 e(w)(11/15/07)
CERTIFICATION
DEPARTMENT OF REVENUE
STATE OF WASHINGTON
COUNTY OF MASON
In accordance with RCW 84.52.020, I, Richard Heinrich, Commissioner
and Board Chair, for Mason County Fire Protection District No. 6, do
hereby certify to the Mason County legislative authority that the
Commissioners of said district requests that the following levy amounts be
collected in 2022 as provided in the district's budget, which was adopted
following a public hearing held on the 16th day of November, 2021 .
Regular Levy $ 780,000.00
Emergency Medical Services Levy $ 240,000.00
Regular Refund Levy $ 89.26
Emergency Med. Serv. Refund Levy $ 77.00
Total Taxes Required $ 1 ,020,166.26
Given under my hand and the official seal of said district on this 16th day
of November, 2021 .
ATTEST:
A
Richard Heinrich, Commissioner
(Submit this document to the county legislative authority on or before November 30 of he year
preceding the year in which the levy amountys are to be collected and forward a copy to the assessor).
-
F (t
v
too
^ .
t:.
^
. .. -
i /
i
f
Department of/Q Levy Certification
Revenue11V Submit this document, or something similar, to the county legislative
Washington stare authority on or before November 30 of the year preceding the year in which
Form 64 0100 the levy amounts are to be collected.
Courtesy copy may be provided to the county assessor.
This form is not designed for the certification of levies under RCW 84.52.070.
In accordance with RCW 84.52.020, 1 Viet-Anh Moy (Name),
Director of Business and Finance (Title), for North Mason School District (District name),
do hereby certify to the Mason (Name of county) County legislative authority
that the Board of Directors (Commissioners, Council, Board, etc.) of said district requests
that the following levy amounts be collected in 2022 (Year of collection) as provided in the district's
budget, which was adopted following a public hearing held on 8-19-2021 (Date of public hearing).
Regular levies
Levy General levy •
Total certified levy request
amount, which includes the
amounts below.
Administrative refund amount
Non-voted bond debt amount
Other*
Excess levies
General Enrichment Otherlev
Levy (n/a for school Bond (school Cap. project
districts) districts only)
Total certified levy $2,692,757.50 $ 3,831,125.00
request amount,
which includes the
amounts below.
Administrative refund
amount
Other*
*Examples of other levy types may include EMS, school district transportation, or construction levies.
Examples of other amounts may include levy error correction or adjudicated refund amount. Please include
a description when using the "other"
"pother" options. 11/29/2021
Signature: —y�G'�111'�G/r�'-�N" Date:
To request this document in an alternate format, please complete the form dor.wa.gov/AccessibilityRequest
or call 360-705-6705.Teletype (TTY) users please dial 711.
REV 64 0100 (8/27/21) Page 1 of 1
'21/11/29 2:02 A M
NORTH MASON SCHOOL DISTRICT NO.403
MASON AND KITSAP COUNTIES,WASHINGTON
RESOLUTION NO. #15-G-21
CERTIFICATION OF 2022 EXCESS PROPERTY TAXES
A RESOLUTION of the Board of Directors of North Mason School District No. 403,
Mason and Kitsap Counties, Washington, confirming certification in the District's
2021-22 Budget of an General Fund Educational Programs and Operations excess tax
levy and certifying to the Board of County Commissioners of Mason and Kitsap
Counties, Washington and the Superintendent of Olympic ESD 114 the amount of
excess property taxes to be levied in year 2021 and collected in year 2022 for the
District's General Fund and providing for related matters.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF NORTH MASON SCHOOL
DISTRICT NO. 403, MASON AND KITSAP COUNTIES, WASHINGTON, as follows:
Section 1. Findings and Determinations. The Board of Directors (the"Board")of North
Mason School District No. 403, Mason and Kitsap Counties, Washington (the "District")takes note
of the following facts and makes the following findings and determinations:
(a) By Resolution No. 13-G-21, the Board adopted a budget for Fiscal Year 2021-22 (the
"2021-22 Budget") that did not include a General Fund Educational Programs and Operation excess
property taxes to be levied in 2021 for collection in 2022. The voters of the District,at the November 2,
2021 special election approved a levy of$3,831,125 for collection in 2022. Accordingly,the Board has
determined that the amount of the District's General Fund Educational Programs and Operations excess
tax levy now be certified in the 2021-22 Budget in the amount of$3,831,125.
Section 2. Certification of General Fund Excess Property Tax Levy; Assessor
Authorization. Pursuant to RCW 84.52.020, the Board certifies to the Board of County
Commissioners of Mason and Kitsap Counties, Washington and the Superintendent of Olympic
ESD 114 an excess property tax levy in the amount of$3,831,125 to be levied in calendar year 2021 and
collected in calendar year 2022 for the District's General Fund. The Assessors of Mason and Kitsap
Counties, Washington, are authorized and directed, without further Board action, to reduce the
General Fund excess property tax levy amount to be extended upon the tax rolls and collected in
calendar year 2022 to be consistent with the limitations imposed by RCW 84.52.0531.
Section 3. General Authorization and Ratification. The Secretary to the Board, the
President of the Board,the District's Director of Business and Finance and other appropriate officers
of the District are authorized to take all other actions and execute all other documents necessary to
effectuate the provisions of this resolution, and all prior actions taken in furtherance of and not
inconsistent with the provisions of this resolution are ratified and confirmed in all respects.
'21/11/29 2:02 AM
Section 4. Effective Date. This resolution takes effect from and after its adoption.
ADOPTED by the Board of Directors of North Mason School District No. 403, Mason and
Kitsap Counties,Washington,at a regular open public meeting thereof,of which due notice was given
as required by law, held this 23rd day of November, 2021,the following Directors being present and
voting in favor of the resolution.
NORTH MASON SCHOOL DISTRICT NO.403
MASON AND KITSAP COUNTIES, WASHINGTON
Presidentl and Director
Director
Directo
a
Dir or
Director
ATTEST:
Secre ary, Board o Directors
505308448.1
FY 2021-2022 Run: 8/13/2021 11:36:29 AM
North Mason School District No.403
BUDGET AND EXCESS LEVY SUMMARY
General Fund Associated Debt Service :apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 34,987,009 357,411 2,713,399 660,283 256,500
Total Appropriation (Expenditures) 36,357,037 350,427 2,881,587 1,000,000 532,095
Other Financing Uses--Transfers Out (G.L. 536) 403,400 XXXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) -1,773,428 6,984 -168,187 -339,717 -275,595
Expenditures and Other Financing Uses
Beginning Total Fund Balance 4,708,489 382,841 2,474,948 486,394 339,500
Ending Total Fund Balance 2,935,061 389,825 2,306,761 146,677 63,905
SECTION B: EXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 0 0 0 0 0
Rollback mandated by school district Board of Directors 0 0 0 0 0
1/
Net excess levy amount for 2022 collection after 0 XXXXX 2,200,000 0 0
rollback
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
NOTE:
This current F-195 (Budget Summary) for 2020-21 school
year reflects $0.00 for 2022 collection. The North
Mason School District Board of Director adopted
Resolution # 15-G-21 approving a levy of $3,831,125.00
for collection in 2022. The F-195 (Budget Summary) is
in the process of being revised to include the approved
levy collection in 2022.
Form F-195 Page 1 of 40 Fund Summary: 1 of 1
NORTH MASON SCHOOL DISTRICT
• Whole Child 250 East Campus Drive
Belfair WA 98528
Whole School P 360.277.2300
northmasonschools.org
• •Whole Community F 360.277.2320
November 23, 2021
Director of Administrative Services
Kitsap County Administration
614 Division Street MS-7
Port Orchard, WA 98366
Subject: Certification of Excess Tax Levies for 2022
Dear Board of County Commissioners:
Please find enclosed the Certification of Excess Tax Levies for 2022 collection, pursuant to RCW
84.52.020, as determined by the North Mason School District Board of Directors.
A resolution of the North Mason School District Board of Directors is included as part of this
certification.
The Office of Superintendent of Public Instruction has computed the 2022 Educational Program and
Operations (EP&O) Levy Limitation by district.
If you have any questions, please let me know.
Regards,
Viet-Anh Moy
Director of Business and Finance
vmov@northmasonschools.org
360-277-2107
'Educate,Empower,inspire&Prepare
School Board:John Campbell,Art Wightman,Laura Boad,Leanne Krotzer,Aria Shepherd Bull
Dana Rosenbach,Superintendent
Pioneer • • Districttlli
High Levels of Learning....Every Child, Every Day
November 17, 2021
Mason County
Board of County Commissioners
411 North 5th Street
Shelton,WA 98584
Re:Certification and Request to collect excess levies
Dear Board of County Commissioners:
Please see the enclosed "Certification of Excess Levies" letter. In addition, I would like to request the full
amount of the administrative refunds to be levied with the 2021 assessed valuation.The amounts I have
noted are:
• School District#402 General Special-$6,641.82
• School District#402 Debt Service -$4,005.47
If you have any questions or concerns, please feel free to contact me at (360)463-6436, or
cbishop@psd402.org
Sincerely,
Chris Bishop
Director of Finance
Pioneer School District No.402
Superintendent's Approval:
Jill Die
Superintendent
112 E.Spencer Lake Road Shelton,WA 98584 Phone:(360)426-9115 Fax:(360)426-1036
-� Educational Service District 113
My Partner for Learning Solutions
Capital Region
ESD 113
November 15, 2021
Mason County
Board of County Commissioners
411 North 511 Street
Shelton,WA 98584
Re: Certification of Excess Levies
Dear Board of County Commissioners:
Enclosed are the"Certification of Excess Levies for 2022 Collection" pages for school districts located in your
County. The levy amounts on these pages have been approved by the Board of Directors for each school district
during their FY 2021-22 budget adoption process and reflect rollback amounts as specified by law.The districts are
certifying their levy ballot amount,with the understanding that the County Assessor will recalculate the figure to
levy with the 2021 assessed valuation.
Administrative Administrative Administrative
Mason County Second Class EP&O Levy Capital Projects Levy Bond Refund Levy Refund Levy Refund Levy
District General Fund Capital Projects Fund Debt Service Fund General Fund Capital Projects Fund Debt Service Fund
Southside School District No.042 609,032 112,681 300,000
Gra eview School District No.054 751,925 992,250
Mary M.Knight School District No.311 609,919 - - -
Pioneer School District No.402 2720495 1091,049 1,596,000 6642 4005
Hood Canal School District No.404 1475 369 1,277,330 6605.4 3,672 4,047
Multi County Districts
McCleary School District No.065 937,930 - 601,440
Elma School District No.068 2,775,749
If you have any questions, please feel free to contact me at(360)464-6750.
Sincerely,
Julie Rupe
Director School Finance
Educational Service District 113
irupe@esd113.org
(360)464-6750
Cc: Mason County Assessor
6005 Tyee Drive SW I Tumwater,WA 98512 1 Telephone 360-464-6700 1 Fax 360-464-6900 www.esdll3.org
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
l)c�rtment of
Revenue
re
Washington slatee Levy Certification
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020, 1,
n (Name)
for �?� ,=Q' � , do hereby certify to
(Title) �� (District Name)
the Countylegislative authority that the
Cr
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on / �
(Date o Publ c Hearing)
Regular Levy: Y--Z /a(j
(State the to(al dollar amount to be levied)
Excess Levy:
(State the total dollar amount to be levied)
Refund Levy:
(State the total dollar amount to be levied)
Total Levy:
(State the total 6ollar amount to be levied)
Signature: ��---' Date:
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
REV 64 0100c(w)(2121/12)
PORT OF DEWATTO
RESOLUTION 02-2021
ADOPTION OF THE 2022 BUDGET FOR THE PORT OF DEWATTO
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE PORT OF DEWATTO AS FOLLOWS:
1. That the summary budget listed below be and hereby is adopted as the budget of the Port of
Dewatto for the calendar year 2022.
FUND NUMBER 2022 REVENUE: 2022 EXPENDITURES:
PORT OF DEWATTO $119,500 $119,500
670.010010.000.000
2. That one copy of this resolution shall be delivered to each of the following:
a. Board of County Commissioners
b. County Assessor's Office
c. County Auditor's Office—Attn: Financial Services
A LL� c�-�—
Commissioner Richard T. Edwards, District#1 / Date
C missioner Raymond Mow, District#2/ Date
Commissioner Davi gen, strict#3/ Date
6 �F
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:P'Wc1.iJ0� nrr�+ r�r7 riaoy i �;3c 1 ':�ui� it�llM7:� 0 qk� � Y8 C1 w=1C 2 fi Tl a
to I�toq sdt io isgbud srii as bgjgohi�,ai ydgiA 6,-m ad wol9d b5jzit t9ibud yirrnmrja ,:)(is Icti7 A
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zs�iv7�a�".fciarisrli=i•.n�JA—�aifitp�`��ifbt.�r�y;r��i�"� .'�
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olDepartment of
Revenue a WvsFrnkton State Ordinance / Resolution No. C RC W 84.55.120
WHEREAS,the l / !'.fir , of f has met and considered
(Governing body of the taxing district) (Nam4y the taxing district)
its budget for the calendar year ; and,
WHEREAS, the districts actual levy amount from the previous year was $ '`� pz?j,=, / ;and,
(Previo s year's ar's levy amount)
WHEREAS, the population of this district is ❑ more than or ❑ less than 10,000;and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the _' tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$
which is a percentage increase of % from the previous year. This increase is exclusive of
(Percentage�.,crease)
additional revenue resulting from new construction, improvements to property, newly constructed wind turbines,
solar, biomass,and geothermal facilities,and any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
Adopted this l i) I day of (� I11
' j
lAn i )
Ci sA T C ma S
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 301". As required by RC W 84.52.020, that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: http://dor.wa.izov/does/forms/Prol2Tx/Forms/LeyyCertf.doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706,Teletype(TTY)users may
use the Washington Relay Service by calling 711. For tax assistance,call(360)534-1400.
REV 64 0101e(w)(12/9/14)
r .cry i1� rl - ? },e �vl
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Date: 11/23/2021
From: Port of Grapeview
To: Mason County Auditor - Financial Services
Attention Junior Budgets
PO Box 400
Shelton, WA 98584
Please accept the following budget(s) presented for budget year 2022 Per RCW.
the district approved their budget(s) at an advertised public meeting. The budget
was approved by a quorum of our elected/appointed commissioners
date of public meeting and budget approval: 11/16/2021
district resolution number: 2021 - 09
The following budget(s) for Port of Grapeview were approved
at the above stated public meeting and will be in effect for budget year 2022
FUND NUMBER: 2022 REVENUE: 2022 EXPENDITURES:
670.020010.000.000 $ 93,762.62 $ 93,762.62
670.020030.000.000 $ 131,413.04 $ 131,413.04
Approved and signed below by Port of Grapeview Commissioners:
Jean Farmer ST 21GT" 3
Glenn Carlson i/Z i e,V �.
Jim Madden
Please print names and district position next to signatures. Return to Mason
County Financial Services at the above address when approved and signed.
Please return form no later than November 30, 2021.
If you have a separate document that was signed at the public budget meeting
where your budget was formally adopted, you may use that as your signatures.
Please attach that document In lieu of gathering new signatures for this form.
However, the budget amounts still need to be filled in on this document.
r
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D"rtment of
Revenue PC Levy Certification
Washington State
Submit this document to the county legislative authority on or before November 30 of the year preceding
the year in which the levy amounts are to be collected and forward a copy to the assessor.
In accordance with RCW 84.52.020,1, Glenn Carlson ,
(Name)
Commissioner ,for Port of Grapeview ,do hereby certify to
(Title) (District Name)
the Mason County legislative authority that the Commissioners
(Name of County) (Commissioners,Council,Board,etc.)
of said district requests that the following levy amounts be collected in 2022 as provided in the district's
(Year of Collection)
budget,which was adopted following a public hearing held on 11/16/2021 :
(Date of Public Hearing)
Regular Levy: $28,000
(State the total dollar amount to be levied)
IDD
--Vwo@"Levy: $94,000
(State the total dollar amount to be levied)
0.00
Refund Levy:
(State the total dollar amount to be levied)
Total Levy: $122,000
(State the total dollar amount to be levied)
Signature: —Idft+rc 49;-, 4 — Date: 11/16/2021
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
REV 64 0100e(w)(2/21/12)
i'
PORT OF GRAPEVIEW
2022 Budget
FINAL BUDGET-OPERATIONS
Year 2021 Year 2022
300.00 Operating Investment Account Opening Balance $ .22 2,646 $ 836.62
300.00 General Cash Account Opening Balance $ 2,646.22 $ 15,000. 2
362.40 Anticipated Kiosk Revenue $ 9,750.00 $ 10,000.00
311.10 General Property Taxes $ 27,102.79 $ 27,366.00
317.40 Reforest/Open Spaces $ 50.00 $ 50.00
337.00 Forest Excise Tax $ 450.00 $ 450.00
361.10 Interest Income $ 60.00 $ 60.00
Possible land sale revenue $ - $ 40,000.00
2021 OPERATING REVENUE $ 42,368.79 $ 93,762.62
SALARIES&WAGES
5460010 Commissioner,Per-Diem, President $ 3,072.00 $ 3,072.00
5460010 Commissioner,Per-Diem,Secretary $ 3,072.00 $ 3,072.00
5460010 Commissioner,Per-Diem,Treasurer $ 3,072.00 $ 3,072.00
5460010 Administrator $ 5,670.00 $ 5,670.00
5460010 Industrial Insurance(L&I) $ 90.00 $ 90.00
5460010 Employement Security tax $ 80.00 $ 80.00
5460010 Paid Family Medical Leave $ 75.00 $ 75.00
5460010 Social Security/FICA/941 $ 2,800.00 $ 2,800.00
TOTAL $ 17,931.00 $ 17,931.00
Intergovernmental Expenses
7460050 Property Taxes $ 36.00 $ 36.00
5460050 Election Cost/Ballot Cost $ 1,000.00 $
5460050 State Auditor(audit) -
$ 765.00 $ 2,000.00
TOTAL $ 1,801.00 $ 2,036.00
Professional Services
5460040 AAA Septic pumping 5460040 PUD 3 $ 1,480.00 $ 1,600.00 546 0040 PO Box annual fee $ 1,500.00 $ 2,200.00$ 65.00 $ 65.00
PORT OF GRAPEVIEW %
2022 DRAFT Capital Construction Budget & LTGO Bond 2019
FUND FORWARDED:
General Cash Account Opening Balance $ 10,000.00
Capital Investment Account Opening Balance $ 7,832.30
IDD Revenue for 2019 LGTO Kitsap payments $ 53,408.00
IDD Revenue for additional levied funds(additional .02) $ 20,172.74
Misc. Donations $ -
Possible land sale revenue $ 40,000.00
2022 Capital Construciton Revenue $ 131,413.04
NFWS 2018-161 Annual Mitigation Report $ 4,360.00
Total Requirement for Annual Corp of Engineeers Reporting $ 4,360.00
2022 Loan Payback:
Kitsap Bank loan June payment $ 24,811.02
Kitsap Bank loan December payment $ 24,811.01
Total 2022 Loan payments $ 49,622.03
2022 Potential Grant Application:
Est. fees & expenses to apply for RCO grant $ 30,000.00
Total 2022 Grant expenses $ 30,000.00
Major Ramp Completion:
End of ramp completion & gravel addition (from preexisting project) $ 10,000.00
Total 2022 major completion Is 10,000.00
Reserve for Mason Lake area improvements:
Dep.tnment of
Revenue % IDD Ordinance / Resolution No. 2021-06
Wc;shrs;ton stoic
RCW 84.55.120
WHEREAS,the Commissioners of Port of Grapeview has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 2022 ;and,
WHEREAS,the districts actual levy amount from the previous year was $ 60,518.22 ;and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑ more than or ® less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2022 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ $33,481.68
which is a percentage increase of 55% %from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property,newly constructed wind turbines,
solar,biomass,and geothermal facilities,and any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
f
Adopted this 16TH day of November 2021 _r
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If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30'. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: http://dor.wa.gov/docs/forms/PropTx/Fornis/LeyyCertf doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400.
REV 64 0101 a(w)(12/9/14)
Department of
Revenue re Ordinance / Resolution No. 2021-07
wash;-,gton state
RCW 84.55.120
WHEREAS,the Commissioners of Port of Grapeview has met and considered
(Governing body of the taxing district) (Name of the taxing district)
its budget for the calendar year 2022 ; and,
WHEREAS,the districts actual levy amount from the previous year was $ 27,095.20 ; and,
(Previous year's levy amount)
WHEREAS,the population of this district is ❑more than or ® less than 10,000; and now,therefore,
(Check one)
BE IT RESOLVED by the governing body of the taxing district that an increase in the regular property tax levy
is hereby authorized for the levy to be collected in the 2022 tax year.
(Year of collection)
The dollar amount of the increase over the actual levy amount from the previous year shall be$ 270.95
which is a percentage increase of 1.00 % from the previous year. This increase is exclusive of
(Percentage increase)
additional revenue resulting from new construction, improvements to property,newly constructed wind turbines,
solar,biomass,and geothermal facilities,and any increase in the value of state assessed property,any annexations
that have occurred and refunds made.
Adopted this 16th day of November 2021
D3 <
D 1
�' - D2
If additional signatures are necessary,please attach additional page.
This form or its equivalent must be submitted to your county assessor prior to their calculation of the property tax
levies. A certified budget/levy request, separate from this form is to be filed with the County Legislative Authority
no later than November 30°i. As required by RCW 84.52.020,that filing certifies the total amount to be levied by
the regular property tax levy. The Department of Revenue provides the"Levy Certification"form(REV 64 0100)
for this purpose. The form can be found at: http://dor.wa.gov/does/forms/PropTx/Forms/LeyyCertf.doc.
To ask about the availability of this publication in an alternate format,please call 1-800-647-7706.Teletype(TTY)users may
use the Washington Relay Service by calling 711.For tax assistance,call(360)534-1400.
REV 64 0101e(w)(12/9/14)
RESOLUTION NO. 2021-08
A RESOLUTION OF THE PORT COMMISSION OF THE PORT OF GRAPEVIEW,
MASON COUNTY, WASHINGTON, DECLARING ITS INTENTION TO LEVY THE
THIRD YEAR OF THE PORT OF GRAPEVIEW DEVELOPMENT DISTRICT'S
FIRST MULTIYEAR LEVY PERIOD.
WHEREAS, pursuant to Resolution No. 2018-03, adopted on November 20, 2018, the Port of Grapeview, Mason County,
Washington (the"Port") established an industrial development district designated as the Port of Grapeview Development
District (the"PDD") and identified certain marginal lands within the Port; and
WHEREAS, the Port has adopted and approved a Comprehensive Scheme of Harbor Improvements, which may be
amended, modified and restated in the future (the"Comprehensive Scheme"); and
WHEREAS, the Port intends to provide for the redevelopment of marginal lands in the PDD in the accordance with the
powers granted to the Port under RCW ch. 53.25; and
WHEREAS, RCW 53.36.160 permits multiyear levy periods of up to twenty years, commencing with the date of the initial
levy; and
WHEREAS, pursuant to Resolution No. 2018-04, adopted on November 20, 2018, the Port approved a first multiyear
period pursuant to the provisions of RCW 53,36.160; and
WHEREAS, the Port established 2019 as the base year by submitting the first year of the PDD multiyear levy period,
NOW,THEREFORE, BE IT RESOLVED BY THE PORT COMMISSION OF THE PORT OF GRAPEVIEW,
MASON COUNTY, WASHINGTON, as follows:
Section 1 . The Port currently intends to (a) include in the Port's 2022 budget those projects to be funded by the PDD
(the"PDD Projects' and plan for PDD revenues, (b) amend the Comprehensive Scheme as may be necessary to
encompass the PDD Projects, and (c) submit the PDD Levy Amount (as defined below) to County Treasurer of Mason
County (the"County' in 2021 for collection in 2022.
As part of the Port's regular budgeting and submission process in 2021, the Port intends to submit the PDD Levy at a levy
rate of$0.08
Section 2 . This resolution shall take effect immediately upon its adoption.
ADOPTED AND APPROVED at an open public meeting of the Commission of the Port of Grapeview, Mason County,
Washington held this 16 day of November, 2021.
PORT OF GRAPEVIEW, MASON COUNTY, WASHINGTON
BY
Commissioner, District 1
Commissioner, District 2
By
Commissioner, District 3
CERTIFICATE
I, the undersigned, Secretary of the Port Commission (the"Commission's of the Port of Grapeview, Mason County,
Washington (the"Port', DO HEREBY CERTIFY:
1. That the attached resolution numbered 2020-08 (the"Resolution"), is a true and correct copy of a resolution of the
Port, as finally adopted at a regular meeting of the Commission held on the 16th day of November, 2021 and duly
recorded in my office.
2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by
law, due and proper notice of such meeting was given; that a quorum of the Commission was present throughout the
meeting and a legally sufficient number of members of the Commission voted in the proper manner for the adoption of
said Resolution; that all other requirements and proceedings incident to the proper adoption of said Resolution have been
duly fulfilled, carried out and otherwise observed, and that I am authorized to execute this certificate.
IN WITNESS WHEREOF, I have hereunto set my hand this 16th day of November, 2021.
Secretary, Port Commission
lo
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PORT OF GRAPEVIEW RESOLUTION NO. 2021-09
A RESOLUTION OF THE PORT OF GRAPEVIEW authorizing the Commissioners to adopt the 2022 Budget.
WHEREAS,the Revised Code of Washington (RCW)Title 53,Chapter 35, specifies the requirements,
dates of compliance and procedures for adopting an annual budget;and,
WHEREAS,the Port of Grapeview has announced, advertised the availability of and has held a PUBLIC
HEARING on 16 November 2021.
RESOLVED,that the Port of Grapeview hereby adopts the 2022 Final Budget.
FURTHER RESOLVED, pursuant to RCW 53.35.040,the Final Budget will be filed with the clerk of the
Board of Mason County Commissioners by or before November 30cn, 2021,a certified copy of such Final Budget.
PASSED BY THE PORT OF GRAPEVIEW COMMISSIONERS THIS 16TH DAY OF NOVEMBER 2021.
The Port of Grapeview, a Washington municipal corporation.
r-4� -X�—
James Madden
Commissioner District 1
Glenn Carlson
Commissioner District 2
Jean Farmer `( 1
Commissioner District 3
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk PWL
League of Women Voters® of Mason County
P.0.Box 2465 Shelton.WA98584 info@lwvmasoncounty.org www.lwvmasoncounty.org
hftps://www.facebook.com/LWVMasonCounty
BOARD OF November 9.2021
DIRECTORS
Y
Leadership Team Mason County Commissioners, `
Cheryl Williams Mason County is blessed with abundant natural resources,which not only add to the
Dee Ann Kline quality of life for our community,but support critically important businesses like the
Lynn Busacca shellfish,tourism,fishing,agriculture,and timber industries.
Nancy Snyder
Treasurer There is growing concern about the impacts of extreme weather events in Mason County.
Extreme weather events have harmed the health,safety,and security of Mason County
Pat Carpenter residents and have increased the urgency to take action.Our natural-resources based
Secretaries industries are the foundation of our economy. They are also the most vulnerable to the
impacts of extreme weather events.
Linda Steffen
lonnel Anderson- The League of Women Voters of Mason County is asking the County Commissioners to
Fagergren
begin to develop a climate resilience plan.A particularly relevant example is the Climate
Randy Lewis Resiliency Plan adopted by Kitsap County in 2020.
https://www.kitsapgov.com/ded/Pages/Climate Change Resiliency KC.aspx
Build Resilience—While climate change is a global challenge,the impacts are felt and
addressed at the local level.Extreme floods,droughts, storms,wildfires,and the chronic
impacts of sea level rise are local—and they fall to local governments to handle.Because
climate change exacerbates existing risks and brings new ones,it is critically important that
all communities build climate resilience.A resilient community will understand what
changes to expect,make smart investments,and ensure that residents are prepared for climate
impacts.The sooner a community begins to prepare for change,the greater the potential
to avoid loss of lives and property.When communities wait until major impacts are
upon them,the costs are greater and the options for effective response are fewer.
(GEOS Institute 2019/https:Hclimatereadycommunities.org)
We know how hard it can be to develop a climate resilience plan and get it implemented.
The League wants to be a resource for this work,realizing that capacity issues are a reality
for many small counties.We understand the importance of working and thinking together,
creating solutions that will make the whole community more resilient.
We look forward to your response and engaging in a conversation about taking the first
steps in building a highly resilient community.
League of Women Voters of Mason County Co-Presidents
Lynn Busacca
Dee Ann Kline
Nancy Snyder
Cheryl Williams
4
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Cc:CMMRS Neatherlin. Shutty, Trask
Clerk
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections—Portland Regional Office
805 SW Broadway, Suite 550
Portland, Oregon 97205
(503) 552-2700
11/16/2021
In reply refer to:
P-460
VIA Electronic Mail EC;
Mr. Chris Mattson �ioV 2 3 2021
Generation Manager
Tacoma Public Utilities Mason County
cmattson@ci.tacoma.wa.us
Subject: Plan and Schedule for 10-Year Spillway Gate Inspections, Cushman No. 2
Development, Cushman Project
Dear Mr. Mattson:
This letter is to request a plan and schedule for the 10-year spillway gate
inspections for the Cushman No. 2 Development of the Cushman Project, FERC No. 460.
As discussed with Tacoma Power staff via phone on October 29, 2021, the previous 10-
year detailed inspection of the drum gates was conducted in November 2011 and the most
recent report on the condition of the gates was dated December 2012. Within 45 days of
the date of this letter, please submit a letter confirming that you will perform a detailed
inspection of the drum gates and submit the gate inspection report to this office by
December 31, 2022.
File all submittals using the Commission's eFiling system at
https://www.ferc.gov/ferc-online/overview. For all Dam Safety and Public Safety
Documents, select Hydro: Regional Office and Portland Regional Office from the eFiling
menu. If any portion of the submittal cannot be eFiled, contact the project engineer to
discuss options for transmitting the submittal materials to the Commission. The cover
page of the filing must indicate that the material was eFiled. For assistance with eFiling,
contact FERC Online Support at FERCOnIineSupport@ferc.gov, (866) 208-3676 (toll
free), or(202) 502-8659 (TTY).
Hard Copies Are Not Required During 100% Telework. The Commission
remains on 100% telework status due to the ongoing Covid-19 Pandemic. Requirements
for sending hard copies are suspended during this time. This guidance for submitting
documents to the Commission is valid until FERC reconstitutes and staff returns to
2
offices. We do not have a timeline for when that will occur. When the Commission
reconstitutes, we will issue further guidance regarding: 1) any need for hard copies of
documents submitted during 100% telework and; 2) any need for hard copies going
forward after reconstitution.
Thank you for your continued cooperation and interest in dam safety. If you have
any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707.
Sincerely,
5&7& 'z La'
Douglas L. Johnson, P.E.
Regional Engineer
11.+22l2 21 $001 .1 b'
FEDERAL ENERGY I �• �Y• y ZIP 20426
REGULATORY COMMIS 4 041h112252370
888 First Street NE
Washington, DC 20426
Docket No.: P-460
MASON COUNTY BOARD OF COMMISSIONERS
411 N 5th St
Shelton, WA 98584-3466
You are receiving this document because your address is on a mailing list for the referenced project(s)/docket(s). If you would like to
receive electronic notification or be removed from the mailing list please contact FERCOnlineSupport@ferc.gov or call 1-866-208-3676.
L
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections—Portland Regional Office
805 SW Broadway, Suite 550
Portland, Oregon 97205
(503) 552-2700
11/18/2021
In reply refer to:
P-460
VIA Electronic Mail
Mr. Chris Mattson
Generation Manager
Tacoma Public Utilities
cmattson@ci.tacoma.wa.us
Subject: Plan and Schedule to submit a Stress and Stability Analysis for the Cushman
Dam No. 1 Development, Cushman Project
Dear Mr. Mattson:
This letter is to acknowledge your November 10, 2021 letter transmitting the Plan
and Schedule to submit a Stress and Stability Analysis for the Cushman Dam No. 1
Development of the Cushman Project, FERC No. 460. We have reviewed the information
provided and have the following comments:
1. Your proposed plan and schedule to submit a technical memorandum assessing the
seismic stability of Cushman Dam No.1 with a refined model and updated
seismicity no later than March 31, 2022 is accepted.
2. The Update of the Site-Specific Seismic Hazard Analyses of Cushman Dams 1 and
2, dated October 19, 2021 and submitted by your October 27, 2021 letter, is under
review and will be responded to by a separate letter.
3. Your letter transmitting the technical memorandum must clearly address comment
nos. 2, 5, 6, 7, 8, and 9 from our September 30, 2021 letter to you.
File all submittals using the Commission's eFiling system at
https://www.ferc.gov/ferc-online/overview. For all Dam Safety and Public Safety
Documents, select Hydro: Regional Office and Portland Regional Office from the eFiling
menu. If any portion of the submittal cannot be eFiled, contact the project engineer to
discuss options for transmitting the submittal materials to the Commission. The cover
page of the filing must indicate that the material was eFiled. For assistance with eFiling,
2
contact FERC Online Support at FERCOnlineSupport@ferc.gov, (866) 208-3676 (toll
free), or (202) 502-8659 (TTY).
Hard Copies Are Not Required During 100% Telework. The Commission
remains on 100% telework status due to the ongoing Covid-19 Pandemic. Requirements
for sending hard copies are suspended during this time. This guidance for submitting
documents to the Commission is valid until FERC reconstitutes and staff returns to
offices. We do not have a timeline for when that will occur. When the Commission
reconstitutes, we will issue further guidance regarding: 1) any need for hard copies of
documents submitted during 100% telework and; 2) any need for hard copies going
forward after reconstitution.
Thank you for your continued cooperation and interest in dam safety. If you have
any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707.
Sincerely,
Douglas L. Johnson, P.E.
Regional Engineer
Cc:CMMRS Neatherlin, Shutty, Trask
DEREK KILMER Clerk OFFICES:
6TH DISTRICT,WASHINGTON 2059 RAY13URN OFFICE BUILDING.WASHINGTON,DC 20515
COMMITTEE ON APPROPRIATIONS (202)225-5916
DEFENSE OMMITTEE
INTERIOR,ENVIRONMENT, Congregg of the U.niteb 6tateg 950 PACIFIC AVENUE
SUITE 1230
TA
AND RELATED AGENCIES SUBCOMMITTEE
(253) WA 98402
53)272-3515
ENERGYANDWATER Alouge of 3Aeprezentatibes'
DEVELOPMENT SUBCOMMITTEE 345 6TH STREET
SUITE 500
Wa5butgtun, jc C 20515-4706 BREMERTON,WA98337
(360)373-9725
www.kilmer.house.gov
November 16, 2021
=ti
Ms. Sharon Trask
411 North 5th Street NOV 19 202,
Shelton, WA 98584-3466
Mason County
Dear Commissioner Trask, Cem nissioners
Thank you for contacting me to share your concerns regarding coronavirus (COVID-19)
vaccine mandates. I appreciate you taking the time to share your thoughts, and I am
grateful for your leadership and service in our community.
Over the last few weeks, I've spoken with doctors, nurses, and administrators at nearly
every hospital in the district I represent. What I've heard has been alarming. I've spoken
with medical providers who were in tears as they described their emergency rooms
overflowing with people as a result of the spike in COVID-19 cases related to the delta
variant. I've spoken with medical providers anguished that patients coming in following a
stroke or other emergency condition have not seen the timely care or quality care that
they deserve because of a massive influx of COVID-19 cases. And, sadly, I've spoken
with widows and children who have lost loved ones as a result of the uptick in cases. One
young man spoke to me about not even being able to see his mom before she died from
COVID. One woman explained to me that she was unable even to get a hospice nurse to
provide care to her dying husband because the system is so strained with the increase in
COVID-19 cases.
The medical data tells us that, when someone is vaccinated, it significantly reduces the
likelihood that someone will catch this virus, that they will be hospitalized as a result of
it, or that they will die from it. This is a brand-new virus, and these are brand new
vaccines. Having said that, the Food and Drug Administration(FDA) has a vigorous
process for ensuring vaccines are safe and the FDA has now given full approval of the
Pfizer vaccine. That means it is not only convenient and free to receive; it means
scientists have found that it is also effective and safe to receive. Research tells us that
when immunization rates are high, it enables herd immunity—which can protect healthy
people as well as those with immune system disorders who cannot receive vaccines. In
contrast, when vaccination rates are low, the likelihood of disease outbreaks goes up
which—as we have seen—comes at a massive cost to health and economic well-being.
In the face of the scientific data regarding the effectiveness of the vaccine, the federal
government is requiring federal employees and those working for large employers either
PRINTED ON RECYCLED PAPER
to get vaccinated or to get tested on a weekly basis in hopes of preventing the further
spread of the virus. Additionally, as you mentioned, Governor Inslee issued a
proclamation requiring most state employees, educational employees, and healthcare
workers to be vaccinated against COVID-19 by October 18.
As you may know, each state has the authority to establish its own vaccine requirements.
That isn't just the case with COVID-19 but also extends, for example, to different states
having different vaccination requirements for kids to attend public schools. Congress has
historically—and persistently—deferred these decisions to state governments. That being
said, I appreciate you voicing your concerns about the impact of the Governor's
declaration on Mason County. The Congressional delegation has a regular call with the
Governor, and I will share your insights with him and his team.
I know that people are exhausted with this pandemic and wish it would finally be in our
rearview mirror. While the medical data tells us that the best way to crush this virus is by
seeing more people get vaccinated, I also understand that there are folks who don't want
to get vaccinated(and don't want to wear a mask).
Some have expressed that they have concerns that the vaccine could negatively impact
their health. The Food& Drug Administration has reviewed this vaccine and given it
approval. The Acting FDA Administrator, Janet Woodcock said, "The FDA's approval of
this vaccine is a milestone as we continue to battle the COVID-19 pandemic. While this
and other vaccines have met the FDA's rigorous, scientific standards for emergency use
authorization, as the first FDA-approved COVID-19 vaccine, the public can be very
confident that this vaccine meets the high standards for safety, effectiveness, and
manufacturing quality the FDA requires of an approved product. While millions of
people have already safely received COVID-19 vaccines, we recognize that for some, the
FDA approval of a vaccine may now instill additional confidence to get vaccinated.
Today's milestone puts us one step closer to altering the course of this pandemic in the
U.S."Elected officials from both parties have spoken about the importance of vaccination
to crush this virus. Senate Majority Leader Mitch McConnell recently said, "These shots
need to get in everybody's arm as rapidly as possible, or we're going to be back in a
situation in the fall that we don't yearn for, that we went through last year. I want to
encourage everybody to do that...""there shouldn't be any hesitancy over whether or not
it's safe and effective." House Republican Whip Steve Scalise announced that he'd been
vaccinated, saying"there shouldn't be any hesitancy over whether or not it's safe and
effective."Nevertheless, the proposal by the administration includes religious and
disability-related exemptions as well as a testing option for large companies.
With that in mind, I appreciate you sharing your thoughts regarding natural immunity and
the pathway to herd immunity. As you said, people who have recovered from a COVID-
19 infection do have antibodies against the virus and develop some protection against
future infections. However, the CDC and scientists agree that the vaccine provides much
stronger protection against the virus than this "natural immunity."In fact, according to a
CDC study, people relying solely on natural immunity are more than twice as likely to
get re-infected with COVID-19 than people who have been vaccinated. Developing
natural immunity also requires first getting sick with COVID-19, which carries a much
higher risk of serious medical complications than getting the vaccine.
Like you, I also share the goal of reaching"herd immunity,"the point at which enough
people have immunity against COVID-19 to reduce overall risk. The more people who
are protected, the safer everyone is and the closer we get to protecting people who can't
get vaccinated or are high risk due to an underlying health issue. Science tells us the most
effective way to reach herd immunity is by increasing vaccination rates.
I've heard from others who have called this move an unprecedented infringement on
choice. Set aside that a pandemic of this scale is also unprecedented,we've seen state
after state, including those led by Democrats and Republicans—for years—require
vaccinations for preventable diseases ranging from measles, mumps, and rubella, to
meningitis, to other conditions. Way back in 1777, George Washington mandated that his
soldiers be vaccinated, saying, "Necessity not only authorizes but seems to require the
measure, for should the disorder infect the Army . . . we should have more to dread from
it, than from the Sword of the Enemy."
Moreover, there are times when we collectively accept some rules for the common good.
Each time I come to a red light, I know it's a nuisance for me (and one could argue it
even limits my freedom to get where I want to go when I want to go there). But,
generally, we all accept the notion that traffic lights exist to prevent chaos and injury - so
that we don't risk our own lives or the lives of folks around us. Are they perfect?No.
Indeed"breakthrough accidents"occasionally occur. But overall we embrace that they
increase our freedom not to be hospitalized or killed in a collision-particularly if nearly
everyone follows the traffic signals. With vaccines we've got clear evidence that if nearly
everyone gets vaccinated we can all be more free from the threat of serious disease or
death.
I respect the deeply held views of many of the folks I represent. I also feel strongly that
we should not simply surrender to this virus. None of us should accept a status quo in
which our emergency departments continue to be overrun. None of us should accept a
status quo in which military veterans are dying from COVID because they've been
exposed to an unvaccinated caregiver in a veterans home. We owe them more than that.
None of us should accept a status quo in which a stroke victim cannot get seen for five
hours because the emergency department at the local hospital is so packed.
Amid the most significant public health crisis in 100 years, I am hopeful folks are taking
the necessary precautions to stop the spread of preventable diseases. To that end, we've
seen the majority of folks in our neck of the woods—75% of Washingtonians ages 12 and
older—have been fully vaccinated. Like most folks in our state, I don't want to see our
businesses continue to suffer, I don't want to see families unable to see their loved ones
(or even worse—lose their loved ones to this virus). Most importantly, I want—and we
all want—to get this virus in our rearview mirror so we can enjoy the freedom and
prosperity that we all deserve.
I know these issues spark passions on all sides, and I want to thank you for sharing your
perspectives with me. I will be sure to keep your thoughts in mind as Congress debates
this issue in the future. I encourage you to continue to share your views with me on this
topic or any other issue.
Sincerely,
V
Derek Kilmer
Member of Congress
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk "9VK
EMS Budget for 2022
Income
2022
308.00.00.0000 Budget Beginning Fund Balance $30,000.00
310.00.00.0000 Taxes
311.10.00.0000 Real & Personal Property Taxes $130,000.00
311.10.01.0000 Comp, Reforest, Open Space $500.00
317.20.00.0000 Leasehold Excise Tax $200.00
317.20.01.0000 Leasehold Excise Tax Interest $200.00
317.40.00.0000 Forest/Timber Excise Tax $25,000.00
310 TOTAL TAXES $155,900.00
330.00.00.0000 Intergovernmental Revenue
334.04.91.0000 Dept of Health/EMS & Trauma $1,500.00
330 TOTAL INTERGOVERNMENTAL REVENUE $1,500.00
342.50.00.0000 Emergency Service Fees $750.00
340 TOTAL CHARGES FOR GOODS AND SERVICES $750.00
360.00.00.0000 Miscellaneous Revenues
361.11.00.0000 Investment Interest (Investment Held) $2,300.00
362.40.00.0000 Short Term-Hall Rentals $500.00
367.00.00.0000 Contributions/Donations-Private Source $1,500.00
367.11.00.0000 Gifts, Pledges, Grants Private Sources $500.00
360 TOTAL MISCELLANEOUS REVENUES $4,800.00
390.00.00.0000 Other Financing Sources
395.20.00.0000 Inc. Premiums & Recoveries - Capital Assets $1,500.00
397.00.00.0000 Operating Transfers-In $10,000.00
398.00.00.0000 Ins. Premiums & Recoveries - Non-Capital Assets $1,500.00
390 TOTAL OTHER FINANCING SOURCES $13,000.00
DEPT TOTAL FIRE DIST #13 EMS $205,950.00
Page 1
Expense Budget for 2022
Income
2022
308.00.00.0000 Budget Beginning Fund Balance $32,400.00
310.o0.o0.0000 Taxes
311.10.00.0000 Real & Personal Property Taxes $270,000.00
311.10.01.0000 Comp, Reforest, Open Space $500.00
317.20.01.0o00 Leasehold Excise Tax Interest $150.00
317.40.00.00o0 Forest Excise Tax $350.00
310 TOTAL TAXES $271,000.00
330.00.00.0000 Intergovernmental Revenue $800.00
331.00.97.0040 FEMA Grant $0.00
333.83.58.0000 FEMA Cost Sharing $0.00
33o TOTAL INTERGOVERNMENTAL REVENUE $800.00
342.21.00.0oo0 Fire Protection Services $0.00
34o TOTAL CHARGES FOR GOODS AND SERVICES $0.00
360.00.00.0000 Miscellaneous Revenues
361.10.00.0000 Investment Interest $1,500.00
362.00.00.0000 Rents, Leases % Concessions-External On $100.00
362.20.00.0000 Maintenance Truck Agreement $0.00
362.40.00.0000 Short Term-Hall Rentals $500.00
367.00.00.0000 Contributions/Donations-Private Source $1,000.00
367.1o.00.0000 Firefighter Training Reimbursement $2,500.00
367.11.00.0000 Gifts, Pledges, Grants Private Sources $3,000.00
369.10.00.0000 Misc. Rev. / Sale of Junk/Salvage $5,000.00
36o TOTAL MISCELLANEOUS REVENUES $13,600.00
390.00.00.0000 Other Financing Sources $0.00
391.00.00.0000 General Obligation Bond Process $0.00
395.20.00.0000 Inc. Premiums & Recoveries - Capital Assets $3,200.00
397.00.00.0000 Operating Transfers-In $3,500.00
398.00.00.0000 Ins. Premiums & Recoveries - Non-Capital Assets $2,500.00
390 TOTAL OTHER FINANCING SOURCES $9,200.00
DEPT TOTAL FIRE DIST #13 EXPENSE $327,000.00
Page 2
EXPENSE/EMS
outgoing 2022
BARS Categories Budget
2022
EXPENSE EMS
508.00.00 .0000 Budget Ending Fund Balance $37,700.00 $17,300.00
522.10.00 .0000 Administration
522.10.10 .0000 Salaries and Wages
.0010 Chief-Expense $40,000.00 $27,200.00
.0020 Assistant Chief $0.00 $0.00
.0030 Secretary-Expense $40,000.00 $26,000.00
.0040 Commissioner-Expense $5,000.00 $5,000.00
522.10.10 TOTAL SALARIES AND WAGES $85,000.00 $58,200.00
522.10.20 .0000 Personal Benefits
.0010 Industrial Benefits(L&I)-Expense $5,000.00 $3,000.00
.0020 Social Security/Medica re/With hold ing/PFML-Expense $12,000.00 $11,000.00
.0030 State Retirement-Expense $8,000.00 $8,000.00
.0040 Medical Insurance-Expense $14,000.00 $14,000.00
.0050 Unemployment $0.00 $0.00
522.10.20 TOTAL PERSONNEL BENEFITS $39,000.00 $36,000.00
522.10.31 .0010 Office&Operating Supplies-Expense $2,000.00 $800.00
.0020 Miscellaneous Supplies-Expense $200.00 $200.00
.0030 Grant Expenditures,Trauma-EMS $0.00 $1,500.00
.0040 Radio&Pager Replacement $500.00 $500.00
.0050 Humanity $1,200.00
.0060 ESO $4,800.00
522.10.30 TOTAL OFFICE AND OPERATING SUPPLIES $3,900.00 $7,800.00
522.10.35 .0000 Small Office Tools Equipment
.0010 Small Office Tools Equipment-Expense $100.00 $100.00
522.10.30 TOTAL SUPPLIES $100.00 $100.00
522.10.41 .0000 Professional Services-Expense $3,100.00 $1,000.00
522.10.41 .0010 Immunizations and Physicals-Expense $100.00 $3,100.00
.0020 Driving Abstracts/Screening Costs-Expense $200.00 $100.00
522.10.42 .0000 Communication
.0010 Communication-Phones and Internet-Expense $700.00 $700.00
.0020 Communication-Cell Phones-Expense $900.00 $900.00
.0030 Communication-Postage-Expense $800.00 $800.00
.0040 Communication-Dispatch Services-Expense $1,550.00 $1,550.00
522.10.43 .0000 Travel
.0010 Lodging $1,500.00 $500.00
.0060 Administration Mileage-Expense $3,000.00 $3,000.00
522.10.44 .0000 Advertising-Expense $500.00 $500.00
.0010 Website $250.00 $250.00
522.10.45 .0000 Operating Rentals/Leases-Expense $100.00 $100.00
522.10.46 .0000 Insurance(Not Payroll Related)-Expense $22,000.00 $22,000.00
522.10.47 .0000 Utilities-PUD
.0010 Station 13-1 -13375 W Cloquallum Rd Elma-Expense $2,000.00 $2,000.00
.0020 Station 13-2-26 W Lost Lake Rd Shelton-Expense $1,000.00 $1,000.00
.0030 Station 13-3-6001 W Cloquallum Rd Shelton-Expense $1,000.00 $1,000.00
.0040 Station 13-4-2000 W Cloquallum Rd Shelton-Expense $1,000.00 $1,000.00
.0050 Maintenance Shop-13332 W Cloquallum Rd Elma-Expense $0.00 $0.00
.0060 Utilities-Garbage-Expense $150.00 $150.00
.0070 Utilities-Propane-Expense $1,500.00 $1,500.00
522.10.48 .0000 Repairs and Maintenance(Contracted)-Expense $600.00 $500.00
.0010 Radio Repairs and Maintenance-Expense $500.00 $500.00
.0020 Fire Extinguisher Maintenance $200.00
522.10.49 .0000 Miscellaneous $200.00
.0010 Fire Commissioners Association State&Local $1,500.00
.0020 Fire Chiefs Association State&Local $500.00
Page 3
.0030 Fire Fighters Association State&Local $100.00
522.10.40 TOTAL SERVICES $44,950.00 $42,150.00
522.10.51 .0020 Intergovernmental Services-State Auditor-Expense $2,000.00 $2,000.00
.0030 Intergovernmental Contracts-Expense $10,000.00 $1,500.00
.0040 Elections Costs-Expense $2,000.00 $1,000.00
.0050 Grant Expenditures-Expense $0.00
.0051 Mason Co. EMS/Trauma Council-Support-EMS $0.00 $3,400.00
522.10.50 TOTAL INTERGOVERNMENTAL SERVICES $14,000.00 $7,900.00
522.10 TOTAL EXPENSE ADMINISTRATION $186,950.00 $152,150.00
522.20.10 .0000
.0010 Firefighter Drill/Call Reimbursements $5,000.00
.0020 Volunteer Shifts-EXP $3,000.00
.0030 DNR Reimbursement Payroll
522.20.10 TOTAL SALARIES AND WAGES FIRE SUPPRESSION AND EMS $8,000.00 $0.00
522.20.20 .0000
.0010 Board of Volunteer Firefighters-Pension/Insurance-Expense $2,000.00 $2,000.00
.0020 Withholdings $1,000.00
522.20.20 TOTAL PERSONNEL BENEFITS FIRE SUPPRESSION AND EMS $3,000.00 $2,000.00
522.20.31 .0000 Supplies-Expense $3,000.00 $5,000.00
.0010 Oxygen Equipment/Sup EMS $500.00
522.20.32 .0000 Fuel Used $2,500.00 $2,500.00
522.20.35 .0010 Equipment Purchases-Expense $3,000.00 $2,000.00
522.20.30 TOTAL SUPPLIES FIRE SUPPRESSION AND EMS $8,500.00 $14,000.00
522.20.41 .0000 Professional Services $1,000.00
522.20.42 .0000 Operating Rentals/Leases $200.00
522.20.43 .0010 Turnout Gear Purchases and Replacement $25,000.00
.0020 Responder Uniform Purchase and Maintenance $500.00 $500.00
522.20.49 .0000 Miscellaneous $500.00
522.20.40 TOTAL SERVICES $27,200.00 $500.00
522.20 TOTAL FIRE SUPPRESSION AND EMS $46,700.00 $16,000.00
522.45.00 .0000 Fire/EMS Training
522.45.10 .0010 Trainers Pay $300.00 $1,500.00
522.45.10 TOTAL SALARIES AND WAGES SERVICES TRAINING $300.00 $1,500.00
522.45.00 .0000 Fire/EMS Training
522.45.30 .0000 Supplies $0.00 $500.00
522.45.31 .0000 Admin Training $1,000.00
522.45.32 .0000 Training Supplies $1,000.00
522.45 TOTAL SUPPLIES $2,000.00 $500.00
522.45.40 .0000 Other Services and Charges
522.45.41 .0000 TargetSolutions Checkit $4,000.00
522.45.41 .0010 Mason Co. EMS Online $800.00
522.45.42 .0000 Travel $200.00
522.45.43 .0000 Advertising $150.00
522.45.44 .0000 Operating Rentals/Leases $150.00
522.45.45 .0000 FireRMS $250.00
522.45.46 .0000 Miscellaneous $900.00
522.45 TOTAL OTHER SERVICES AND CHARGES $5,650.00 $800.00
522.40 TOTAL TRAINING $7,950.00 $2,800.00
522.50.31 .0000 Shop/Station Supplies $500.00
.0010 Station 13-1 -13375 W Cloquallum Rd, Elma-Expense $2,000.00 $2,000.00
.0020 Station 13-2-21 W Lost Lake Rd. Shelton-Expense $1,000.00 $1,000.00
.0030 Station 13-3-6001 W Cloquallum Rd,Shelton-Expense $1,000.00 $1,000.00
.0040 Station 13-4-2000 W Cloquallum Rd, Shelton-Expense $1,000.00 $1,000.00
.0050 Shop-13332 W Cloquallum Rd, Elma-Expense $0.00 $0.00
522.50.45 .0000 Operating Rentals/Leases $200.00 $200.00
522.50.48 .0000 Repairs and Maintenance-Expense $3,000.00 $2,000.00
Page 4
522.50.49 .0000 Miscellaneous-Expense $500.00 $500.00
522.50 TOTAL SHOP/STATION SUPPLIES $9,200.00 $7,700.00
522.50 TOTAL SHOP/STATION SUPPLIES $9,200.00 $7,700.00
522.60.00 .0000 Vehicles and Equipment Maintenance
522.60.10 .0010 Mechanic/Maintenance $0.00 $0.00
522.60.10 TOTAL SALARIES AND WAGES VEHICLE AND EQUIP.MAINT $0.00 $0.00
522.60.20 .0000 Personal Benefits
.0010 Industrial Benefits(L&I)-Expense $0.00 $0.00
.0020 Social Security/Medicare/Withholding-Expense $0.00 $0.00
522.60.20 TOTAL PERSONNEL BENEFITS VEHICLE AND EQUIP.MAINT $0.00 $0.00
522.60.30 .0010 1987 International Maintenance Truck $1,500.00 $1,500.00
.0011 2007 Spartan H&W Pumper $3,000.00
.0014 2001 International H&W Pumper Tender $3,000.00
.0015 1993 International E-ONE $3,000.00
.0016 2011 International H&W Tender $3,000.00
.0017 1996 International H&W Pumper $3,000.00
.0020 2005 Ford Northstar Rescue $3,000.00
.0022 1994 E350 Lifeline Ambulance $2,500.00
.0023 1996 International Northstar $500.00
.0024 1994 E350 Lifeline Ambulance 2 $2,500.00
.0030 SCBA Related Equipment Repairs, Maintenance and Annual Calibration $3,000.00
.0040 Small Equipment Repairs and Maintenance $2,000.00
.0050 Breathing Compressor Repair and Maintenance $3,000.00
.0060 Pump Tests $1,500.00
522.60.30 TOTAL VEHICLES AND EQUIPMENT MAINTENANCE SUPPLIES $26,000.00 $10,000.00
522.60.41 .0000 Professional Services
.0010 Annual Maintenance All Apparatus(RWC) $7,000.00
.0020 Annual Maintenance Hose and Ladder Testing $4,500.00
522.60.41 TOTAL VEHICLES AND EQUIPMENT MAINTENANCE PROFESSIONAL SERVICES $11,500.00
522.60.00 TOTAL VEHICLES AND EQUIPMENT MAINTENANCE $37,500.00 $10,000.00
522 TOTAL EXPENDITURES $288,300.00 $188,650.00
596.00.00 .0000 Capital Outlay
596.00.64 .0010 Fire Apparatus Replacement $1,000.00
.0020 Vehicle Purchase/Other $0.00
.0030 EMS Unit Payment $0.00
.0040 EMS Unit Replacement $0.00
596.00.60 TOTAL PAYMENT FOR VEHICLE $1,000.00 $0.00
596 TOTAL CAPITAL OUTLAY $1,000.00 $0.00
TOTAL EXPENDITURES FIRE DIST.#13
EXPENSE $327,000.00 $205,950.00
Page 5
Bond Budget for 2022
Income
2022
308.00.00.0000 Budget Beginning Balance $5.50
310.00.00.0000 Taxes $0.00
311.00.00.0000 Gen. Prop. Taxes- $0.00
311.10.00.0000 Real & Personal Property Taxes $0.00
311.10.01,0000 Comp, Reforest, Open Space $0.00
312.10.00.0000 Forest Excise Tax $0.00
317.20.01.0000 Leasehold Excise Tax Interest $0.00
310 TOTAL TAXES $0.00
361.00.00.0000 Interest and Other Earnings $0.00
361.90.00.0000 Other Interest Earnings $0.00
360 TOTAL INTEREST AND OTHER EARNINGS $0.00
DEPT TOTAL FIRE DIST#13 BOND $5.50
FUND TOTAL USES FIRE DIST#13 BOND $5.50
FUND TOTAL RESOURCES FIRE DIST#13 BOND $5.50
Page 6
Bond Budget for 2022
outgoing
2022
508.00.00.0000 Budget Ending Fund Balance $0.00
DEPT TOTAL FIRE DIST#13 BOND $0.00
FUND TOTAL USES FIRE DIST#13 BOND $0.00
FUND TOTAL RESOURCES FIRE DIST#13 BOND $0.00
Page 7
Reserve Budget for 2022
Income
2022
308.00.00.0000 Budget Beginning Fund Balance $59,000.00
360.00.00.0000 Miscellaneous Revenues $0.00
361.00.00.0000 Interest and Other Earnings $0.00
361.11.00.0000 Investment Interest (Investment Held) $0.00
367.11.00.0000 Gifts, Pledges, Grants Private Sources $0.00
369,10.00.0000 Misc. Rev. /Sale of Junk/Salvage $0.00
360 TOTAL MISCELLANEOUS REVENUES $0.00
395.00.00.0000 Disposition of Capital Assets $0.00
395.10.00.0000 Proceeds from Sales of Capital Assets $0.00
390 TOTAL DISPOSITION OF CAPITAL ASSETS $0.00
DEPT TOTAL FIRE DIST#13 RESERVE $59,000.00
FUND TOTAL USES FIRE DIST#13 RESERVE $59,000.00
FUND TOTAL RESOURCES FIRE DIST#13 RESERVE $59,000.00
Page 8
Reserve Budget for 2022
outgoing
2022
508.00.00.0000 Estimated Ending Fund Balance $59,000.00
597.00.00.0000 Operating Transfers - Out- Expense $0.00
597.00.00.0000 Operating Transfers - Out- EMS $0.00
597.00.00 TOTAL OPERATING TRANSFERS - OUT EMS/EXPENSE $0.00
DEPT TOTAL FIRE DIST#13 RESERVE $59,000.00
FUND TOTAL USES FIRE DIST#13 RESERVE $59,000.00
FUND TOTAL RESOURCES FIRE DIST#13 RESERVE $59,000.00
Page 9
THE Cp�O Mason County Coroner
CORONER
c� A PO Box 1759
Shelton, WA 98584
z
(360) 427-7752 FAX: (360) 427-7762
O~COUNTY WPSa�Ci
November 29, 2021
To whom it may concern:
Effective January 1, 2022, 1 am resigning my elected position as the Mason
County Coroner. My last paid work day as coroner will be December 31, 2021.
Signed: - Date: November 29, 2021
Wesley E. Stockwell
NEWS RELEASE
December 7th, 2021
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5T" ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: Early closure of Mason County Public Health on December 16th
Mason County Community Services will be closing the Public Health office at
11.30 am on December 16t" to allow staff to attend an afternoon training event.
Impacts to services and availability to the public will be minimal.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
NEWS RELEASE
December 7,2021
MASON COUNTY COMMISSIONERS
411 NORTH 5TH ST
SHELTON,WA 98584
TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON,ECONOMIC DEVELOPMENT COUNCIL,THE
SUN
RE: Substance Abuse Prevention Grant
The Centers for Disease Control and Prevention- Drug Free Communities (DFC) Support
Program has given Mason County Public Health a$77,673 per year for five years.
Main deliverables include:
1. Establish and strengthen collaboration among communities,public and private
non-profit agencies, as well as federal, state, local, and tribal governments to
support the efforts of community coalitions working to prevent and reduce
substance abuse among youth(individuals 18 years of age and younger).
2. Reduce substance abuse among youth and, over time, reduce substance abuse
among adults by addressing the factors in a community that increases the risk of
substance abuse and promoting the factors that minimize the risk of substance
abuse.
The grant will fund a.5FTE Coalition Substance Abuse Prevention Coordinator that will
focus on community activities and strategies that include Improving community
knowledge regarding patters of youth substance use,Knowledge of coalition efforts to
address youth substance use in All of Mason County, Increase the capacity of local
agencies and/or organizations to address youth substance use and Increase
intergovernmental cooperation, coordination, and collaboration to change the conditions
that impact youth substance use.
Substance use is a global public health issue affecting individuals, families, and
communities. Recent data indicate that 70,630 lives were lost to drug overdose in the
United States in 2019. Further,provisional data indicate approximately 81,230 drug
overdose deaths occurred in the United States in the 12-months ending in May 2020, with
these deaths being driven largely by synthetic opioids, cocaine, and methamphetamines.
These changes represent a worsening of the drug overdose epidemic during the COVID-
19 pandemic and the largest Page 4 of 56
number of drug overdoses for a 12-month period ever recorded. These troubling data
underline the need to implement primary prevention strategies designed to prevent
substance use before it begins—for instance, by implementing programs,policies, and
practices to prevent initiation of substance use among youth.
Prevention of initiation of and use of substances among youth is particularly important
given that substance use during childhood and adolescence is associated with negative
impacts on brain physiology, engagement in risky behaviors, and increased risk for
harmful substance use and overdose later in life. Recent data from CDC's Youth Risk
Behavior Survey(YRBS) show that more than 29%of high school students consumed
alcohol,with almost 14% of high school students engaging in binge drinking. Tobacco
use also remains common,with nearly 7 of every 100 middle school students(6.7%)and
about 24 of every 100 high school students (23.6%)reporting current use of a tobacco
product,mainly driven by e-cigarette use. Additionally, approximately 21.7%reported
current marijuana use and 7.2%reported current prescription opioid misuse.
For more information or questions please call our office at 360-427-9670 ext.400.
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
NEWS RELEASE
December 7, 2021
MASON COUNTY COMMISSIONERS
411 NORTH 5T11 STREET
SHELTON,WA 98584
(360) 427-9670 EXT. 747
TO: IFIBERONE/KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL,THE
OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON
CHAMBER OF COMMERCE, CITY OF SHELTON,ECONOMIC
DEVELOPMENT COUNCIL, THE SUN
RE: 2022 Solid Waste Rate Increases
Per Mason County Resolution No. 61-13, disposal rates at all Mason County Transfer and Drop
Box stations will increase by 6.5%beginning February 1, 2022.
As directed by Resolution No. 61-13, fees will be increased each year by the amount of the
October to October Consumer Price Index (CPI U) for the Olympia Metropolitan Area.
This increase is to cover the annual cost increase experienced by the County to operate and
maintain the Shelton, Hoodsport, Union, and Belfair transfer and drop box station locations.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice Chair Commissioner
2022 RATES
Based on the CPI adjustment for 2020 to 2021 of 6.5%, the disposal rates for
2022 at the Mason County Solid Waste Transfer Station is as follows:
(Refuse Collection Tax is 3.6% of the untaxed rates)
2022
RATE
WITHOUT
TAXES
Solid Waste (Per Ton) $ 110.27 / TON
Minimum Fee (340 lbs) $ 17.89
1 Can/Bag (32 Gal) $ 5.97
2 Can/Bag (32 Gal) $ 11.90
3 Can/Bag (32 Gal) $ 13.72
4 Can/Bag (32 Gal) $ 15.46
Tire with Rim $ 5.97
Tire without Rim $ 4.44
Misc large bulky items $ 5.97
Appliance w/Refrigerant $ 11.90
Auto Battery $ 2.31
Recyclable Scrap Metal $ 66.76 / TON
Separated, clean yard $ 79.94 / TON
Trimmings
Construction Debris $ 110.27 / TON
55 Gal Drum (s) $ 110.27 / TON
Cubic Yard Waste $ 19.06
JAL Weekly Briefing-Commission Mtg Material\2021 Briefing-Commission Mtgs\12.6.21
Week\Commission Mtg 12.7.21\News Release U&W- Solid Waste Rates\Shelton Solid Waste
2022 Rates.Docx
2022 RATES
Based on the CPI adjustment for 2001 to 2021 of 6.5%, the disposal rates for
2022 at the Mason County Solid Waste Facilities in Belfair, Hoodsport,
and Union are as follows:
(Refuse Collection Tax is 2.8% of the untaxed rates)
2022
RATE
WITHOUT
TAXES
Solid Waste (Per Cubic Yard) $ 22.61/ CY
Minimum Fee
(more than six 32gal bags less than 1 cy) $ 22.61
1 Can/Bag (32 Gal) $ 5.97
2 Cans Bags (32 Gal) $ 11.90
3 Cans Bags (32 Gal) $ 13.72
4 Cans Bags (32 Gal) $ 15.46
5 Cans Bags (32 Gal) $ 17.89
6 Cans Bags (32 Gal) $ 19.68
1 55-gal drum $ 11.92
2 55-gal drums $ 16.11
3 55-gal drums $ 19.68
Misc. large bulky items $ 22.61
Appliance w/Refrigerant $ 29.83
Tire with Rim (1 only) $ 20.75
Each additional Tire with Rim $ 5.97
Tire without Rim (1 only) $ 5.97
Each additional Tire without Rim $ 3.5 8
Auto Battery $ 2.31
Recyclable Scrap Metal $ 5.97 /per 32 gal
BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 25,2021
Date
9:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Jennifer Beierle presented the 2022 Take Home Vehicle assignment for Kelly
Frazier,Cynthia Brewer,Jeremy Seymour,Rod LaRue,Grant Dishon,Pete Medcalf,
and Michael Leeberg. Approved to move forward.
• Jennifer shared the 2022 Out of Class/Lead/Special Pay for Todd Cannon,Josh
Luck,Genie McFarland,Grace Miller,and Anna Smith. Approved to move forward.
• Jennifer reviewed the 2022 Proposed Budget 31 Draft. The original receivable
amount to non-departmental corrected to$1,638,656. Total revenue for the General
Fund for 2022 is$53,532,558. Expenditures$22 million. Salaries and Benefits is
$29,689,632 and Operating is$13,085,579. Policy Level Requests(PLRs)will be
gone over during a separate Budget meeting. Public Works provided their Roads
Equipment list totaling$1.89 million. The prioritized list would be about$980k.
ER&R rates are still being worked on. For Sales&Use Tax,the Economic
Development Council(EDC)requested$90k and Belfair Sewer requested$450k.
Fire Marshall in Community Services$40k,Commission requested salary
comparisons. This item has$1 Ok in maintenance level but expends more each year.
The Veteran's contract is being drafted with Crossroad's Housing. Commission
would like the verbiage"up to a 10%administration fee". For the North Mason
contract,American Rescue Plan Act(ARPA)funds will be given upfront. A
Resolution will be brought forward for Non-Union and across the board wage
increase. The beginning revenue amount for Current Expense$40,394,906;total
revenue$61,894,906. Electronic funds transfer payments through Accounts Payable
(AP)is being added.
• Nichole Wilston discussed increasing the Non-Represented medical contributions by
$52 per month from$1,362 to$1,414 per RCW 36.16.070. This will be factored
into the next budget workshop. Approved to move forward.
• Todd Cannon discussed purchasing off-site backup cloud storage for$63,376 for a
three-year contract. It is recommended to purchase through the current backup
vendor Unitrends to best fully integrate into the system and prevent compromise of
the County backup during a ransomware attack. Approved to move forward.
• Frank discussed the purchase of the Public Utility District No.3 (PUD3)and
rescinding Resolution#2021-054. The back third of the property is potential
wetland due to a stream running through the property and would not be usable as a
potential site for the jail expansion project. Parcel may have other potential.
Approved to move forward to rescind the Resolution.
• Frank shared the Human Resources recommendation to move forward with the
reclassifying the current District Court Administrator to a Chief District Court
Administrator. Annual impact for the reclass is$15,140. Commission would like
this brought forward at the next Briefing.
• Frank shared the amendments to the subrecipient agreements related to the
Community Development Block Grant(CDBG)contract# 18-62210-039 with the
Department of Commerce for Microenterprise Building Connections-Strengthening
Businesses in Mason County Project. The contract amendments are with Enterprise
for Equity,Washington State University Extension Division of Governmental
Studies and Services,Economic Development Council of Mason County,and the
North Mason Chamber of Commerce. Approved to move forward.
• Diane Zoren discussed the addition of James Erwin to the Foothills Park Host
contract with Lara Nelson. Approved to move forward.
• Cmmr. Shutty shared adding Juneteenth as a holiday and having this brought forward
at the next Briefing.
• Cmmr.Trask shared a letter to the Honorable Governor Jay Inslee asking him to
include the Counties in his conversations and decision making and sharing concerns
of the community. Move forward with Cmmr.Trask's signature.
9:30 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Alex Paysse shared the 2022 Environmental Health Fee Schedule. Per Resolution#
70-13,the Consumer Price Index Unit(CPIU)fees can be raised up to 5%. Fees are
also round down to the nearest$5. This would go into effect January 1,2022.
Approved to move forward.
• Marissa Watson shared a Public Hearing for December 7,2021 at 9:15 a.m.to
consider the rezone of an approximately 3.22-acre parcel#32232-34-90014 from
Rural Residential 5(RR5)to Rural Commercial 2(RC2). Approved to move
forward.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Loretta shared a Resolution for County Road Project(CRP)2031—Mason Lake
Road Improvement Project from milepost 5.23 to milepost 6.23 to resurface the
roadway and upgrade the shoulder. Approved to move forward.
• Loretta shared a sole-source purchase for a John Deere 360 Compaction Clamshell
Pin on 360 Rotate(Grapple)attachment. Approved to move forward.
• Loretta gave a reminder for tomorrow's Public Hearing for establishing a speed limit
on Boyer Road and the Orchard Beach Franchise agreement. November 9,2021 will
be the Public Hearing for the 2022 Annual Construction Program and the 2022-2027
Six-Year Transportation Improvement Program.
• Richard Dickinson requested to advertise and fill a Water/Sewer Utility Operator
position.
10:15 A.M. Sheriff's Office—Sheryl Hilt
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Sheryl shared a sole-source purchase of Getac,Inc.interview room video recording
system software. Funding would be from Senate Bill 5092. Commission would like
to see items such as this go through the IT Steering Committee in the future.
Approved to move forward.
10:30 A.M. Auditor's Office—Paddy McGuire
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Paddy shared that the Redistricting Citizens Advisory Committee recommended to
keep the existing boundary lines. The committee consulted with the Skokomish
Nation Tribal Council and the leaders of the Squaxin Island Tribe. Approved to
move forward.
11:00 A.M. Closed Session—RCW 42.30.140(4)—Labor Discussion
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom from
10:40 a.m.to 10:50 a.m. Frank Pinter and Loretta Swanson were also in attendance.
11:15 A.M. Executive Session—RCW 42.30.110(1)(g)—Review Performance of an Employee
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom from
10:50 a.m.to 11:05 a.m. Frank Pinter and Loretta Swanson were also in attendance.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 1,2021
Monday,November 1,2021
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin,Shutty and Trask met in Executive Session for potential
litigation from 9:03 a.m.to 9:30 a.m. Also attending was Tim Whitehead,Nichole
Wilston,Kell Rowen,Alex Paysse,David Windom,Tim Higgs,and Malissa
Paulsen.
9:30 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Jennifer Beierle shared the annual Subrecipient Agreement with Community Action
Council of Lewis,Mason,and Thurston Counties for a service provision under a
Public Services Community Development Block Grant(CDBG)awarded through the
Washington State Department of Commerce. Approved to move forward.
• Jennifer shared two 2022 funding requests for the.09 Rural County Sales&Use Tax
Fund# 103 from the Economic Development Council(EDC)for$90k and from the
Belfair Sewer fund for$450k in 2022 and$450k in 2023. Approved to move
forward.
• Jennifer discussed circulating a letter solicitating comments from the City of Shelton
and the Ports on the Comprehensive Economic Development Strategy(CEDS)list.
Comments would be due back by November 17,2021 and rewards would be put on
the November 23,2021 Regular Agenda.
• Jennifer discussed a request for American Rescue Plan Act(ARPA)funding for
Crossroads Housing in the amount of$10k for the purpose of providing essential
items to the poor and infirm with a strong preference to veterans for essential items.
The contract needs to be reviewed by legal and by Crossroads Housing. Approved to
move forward.
• Jennifer discussed an ARPA funding request for Mason County Public Utility
District No.3 to provide a Belfair Electrical Substation. This project may be
ineligible for ARPA funding due to it being electrical,however it may be eligible
under the revenue loss category. Legal is apprehensive since this project was not in
the works prior to COVID. Jennifer will reach out to Tony Hanson for clarification.
• Diane Zoren shared a News Release asking for help to shape the future of Mason
County Parks,Recreation,Open Space,and Trails. An online workshop has been
developed to help capture ideas and feedback from the public. Approved to move
forward.
• Mark discussed the District Court Administrator Reclass and Reorganization Request
which was recommended for approval. The District Court Administrator would
move from a Range 35 Step 5 to Range 41 Step 5. Commission would like to
continue this discussion during the Budget Workshop. District Court Administrator
reclass was approved to move forward with an effective date of the date signed.
• Mark shared that the Board adopted Juneteenth as a holiday for Non-Represented
employees. For Union Staff,this will be negotiated with individual Union contracts.
Approved to move forward.
• Mark discussed the request for feasibility and closing extension for Public Works
lots 7 and 8. This has been extended.
10:15 A.M. Community Services—Dave Windom
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Dave discussed negotiating terms and developing a contract with FCS Group to
conduct the housing needs assessment for$50k from the House Bill 1406 fund.
Approved to move forward.
• Dave shared an amendment to the Consolidated Homeless Grant contract#22-
46108-20 and to amend the contract with Crossroads to pay for the leasing of hotel
and motel rooms,repair of damages beyond regular wear and tear to rooms,rent
assistance for people experiencing homelessness,outreach associated with bringing
people into housing,and associated operating,services,and administrative costs.
The grant total is$469,446. Approved to move forward.
• Lydia Buchheit shared the CHOICE Regional Health Network Youth Marijuana
Prevention and Education Program amendment extending the contract from July 1,
2021 to June 30,2022 for$25k. Approved to move forward.
• Dave discussed building storage for PPE supplies and trailers. He is working with
Public Works to potentially build a pole bam on Public Works property. Rent will
be about$8k a year. Cmmr.Neatherlin suggested that if Public Health build the pole
barn,the rent should be offset and if Public Works builds the pole barn then rent
should be paid. Alex Paysse believes there is room for discussion regarding rent
costs. Approved to move forward.
• Dave gave an update on COVID. Currently an epidemiological curve is being
worked on to see expectations over time if interventions are implemented. For
example,with masking and/or a vaccine mandate,the curve would show actual
effects of those practices. There is a 2-3-week lag after interventions are
implemented.
• Lydia gave an update on Community Lifeline. One individual is asymptomatic and
is in quarantine but may be a false positive. Other individuals are testing,but so far
there are no new positives.
10:30 A.M. BREAK
10:35 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Loretta discussed a new resolution for three County Road Projects. These projects
include guardrail retrofit to existing bridges,horizontal curve analysis,and sign post
reflective panels. Mike Collins added that this grant is 100%funded. Approved to
move forward.
• Mike shared a list of Public Works surplus property. The vehicles and equipment
would be surplussed and disposed of pursuant to Mason County Code and State laws
through the Washington State surplus auction. Approved to move forward.
• Loretta gave an update on the Skokomish Valley and surrounding areas. The crest
that was predicted did not happen. Everything held up fine and the water crossed the
road in the typical locations. The dip projects stayed passable. Eells Hill remained
passable. Polly Jacobs in Skokomish Valley had deep water flowing and beyond
mile post 1 on Skokomish Valley Road had water flowing swiftly.
12:00 P.M. BREAK
2:00 P.M. Elected Official/Director Meeting
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Paddy McGuire shared that the Washington State Association of County Auditors
discussed alternative forms of payment for the Blake decision.
• Jennifer Beierle discussed the status of the 2022 Budget. All departments have
completed the initial workshop except for Public Works. The goal is to have the
initial budget to the public by November 22,2021 and adopted on December 6,
2021.
• Jennifer shared an update on the MUNIS expansion. Currently the chart of accounts
is being worked on. Paige Hansen is the lead on this project. The initial fund
structure that was proposed may be slightly changed due to segments in the fund
structure not being tired to one another. The anticipated"go live"date is April 1,
2022.
• Diane Zoren gave a reminder of the Washington State Long-Term Care Trust Act
payroll tax.
• Peter Jones shared that the second round of Blake decision applications have been
received. The Office of Public Defense(OPD)has more money available for 2021-
2022.
• Mark Neary shared that there are a lot of questions regarding the Long-Term Care
Trust Act which may cause the legislature to postpone the start date.
* Patsy Robinson shared that District Court should be accepted for the Language
Assistance Reimbursement program for interpreter fees for an amended amount of
$13,863.
• Sharon Fogo highlighted the Blake decision and sending bills to the Administrative
Office of the Courts for reimbursement.
• Judge Steele shared they are in the process of filling new positions and expanding
the interpreter calendar to be weekly. Judge Greer put in for a grant for just under
$200k to run Therapeutic Court. This would be one program that allowed the Courts
to control their own caseload.
• Dan Teuteberg shared that there are two upcoming Master Gardener trainings for the
community called Through the Garden Gate. November 6,2021 is Gourds and
Pumpkins from the Garden to D6cor and November 13,2021 All About Mason Bees.
4-H is hosting a book drive where County residents can request books for kids or
adults. Lisa DeWall will deliver the 2022 wall calendars to the County soon.
• Lisa Frazier shared the second half of taxes are due October 30,2021.
• Patti McLean shared roles were certified to the Board of Equalization and the
Department of Revenue on September 27,2021. Focus is being shifted to levies.
There is over$119 million of new construction. Two trainees are now accredited
appraisers and a third will be soon.
• Chief Spurling shared calls for service increased dramatically,up to 160 calls per
day. Three deputies are in training,one modified,one retired,and other is
transferring to another agency. The new helmets and shields have been extremely
helpful for morale.
• Leo Kim is gearing up for year-end activities and calling departments asking about
interest in federal grant training.
• Jim Madsen shared that the Courts officially have begun their Eviction Resolution
Pilot Project. The Dispute Resolution Center in Thurston County will be working
through the issues with landlords and tenants.
• Loretta Swanson shared Public Works is transitioning from construction and
traditional maintenance activities on road operations. Utility operators are at an all
time high for their operator certifications. Two positions were recently filled,
mechanic and GIS.
• Dave Windom shared that additional employees have been added for COVID and
Dr.Keri Gardner is officially on as the new Health Officer.
• Kell Rowen shared that Community Development has gone a full year without losing
staff. Marissa Watson is leading the Capital Facilities Plan update.
2:30 P.M. 2022 Budget Workshop—Jennifer Beierle
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Jennifer shared the General Fund Beginning Fund Balance is$21.5 million for the
2022 proposed budget;total revenue$40,394,906;total salaries and benefits
$29,799,190;total operating$13,085,579;total budget amount$61,894,906.
Revenue is 13.62%higher,salaries and benefits are 3.69%higher,operating 8.42%,
and total expenditures 5.13%above the 2021 proposed budget. This includes the
1.75%across the board wage increase and new salary steps. Total general fund
across the board increase is$109,557. Currently$2,489,863 million in expenditures
over revenue not including beginning fund balance.
• Auditor's Office 1 Full-Time Employee(FTE)for Tech position split between
Licensing and Recording$67,156. Clerk's Office 0.5 FTE to increase current 0.5
FTE to 1 FTE$14,231 may be closer to$20k. Support Services 1 FTE for Public
Records Clerk$83,640. Tentatively$1,085,499 out of$3,828,146 has been
allocated. $235,206 is the abovementioned 3.5 FTEs. $859,293 is for other
operating items.
• Department of Emergency Management(DEM)for a State Homeland Security
Program(SHSP)grant that has been extended into 2022 due to supply shortages for
$8,200. Approved to move forward.
• Parks and Recreation Sani-Can rental increase to$3,500 from$2,500. Maintenance.
• Parks and Recreation water system maintenance increase from$30k to$34k.
Maintenance.
• Auditor contract for website design$24,139. Commission would like to have this
checked with IT. Table.
• DEM 1 FTE Training and Exercise position$76,692. Emergency Management
Performance Grant(EMPG)funding could possibly offset approximately$50k.
Table.
• Clerk's Office 1 FTE Clerk for assistance with Blake decision$62,028. Keep as
Policy Level Request(PLR).
• Clerk's Office travel to training reimbursement$1,660. Maintenance.
• District Court.5 FTE Court Commissioner$101,469. Keep as PLR.
• District Court 1 FTE Judicial Support Staff$77,561. Keep as PLR.
• District Court Judge Pro Tempore increase$89,478. Judge Steele shared this would
be preferred over the Court Commissioner position. Maintenance.
• District Court.6 FTE$62,612 and Probation.4 FTE$41,255 Chief Deputy
Administrator totaling$103,867. Keep as PLR.
• Office supply increase$3,646. Keep as PLR.
• Desk and chairs for new positions$2,275. Keep as PLR.
• Laptop and printer for new positions$2,500. Keep as PLR.
• Community Development 1 FTE Fire Marshall$30,000. Keep as PLR until actual
numbers are available.
• Sheriff's Office 2 FTE Clerk positions$63,680/each. Table.
• Sheriffs Office 2 FTE North Precinct Clerk positions$63,680/each. Table.
• Sheriffs Office 6 FTE Deputy positions$95,771/each. Table.
• Sheriffs Office 2 FTE Lieutenant positions$122,278/each. Table.
• Sheriffs Office QuickBooks,TeamViewer,Microsoft Office,and Adobe Pro
$3,500. Table.
• Sheriffs Office taser leases for computers$20,000. Keep as PLR and bring to the IT
Steering Committee.
• Sheriff's Office 1 FTE Systems Administrator position$102,039. Table.
• Sheriffs Office 2 FTE North Precinct CSO positions$62,372/each. Table.
• Sheriffs Office overtime$105,881. Actuals are:2020-$233,111;2019-$254,345;
2018-$267,882;2017-$228,293;for an average of$245,907. Table
• Sheriff's Office holiday overtime$53,855. Actuals are:2020-$121,559;2019—
115,349;2018-$121,028;2017-$106,207;for an average of$116,036. Table.
• Sheriff s Office ammunitions for stock and training$13 8,000. This would be for a
four-year stockpile. Maintenance$50,000.
• Sheriffs Office fuel for boating costs not covered by grant funding$5,000. Possibly
do as a budget supplemental in the future. Table.
• Sheriffs Office boat repairs not covered by grant funding$50,000. Possibly do as a
budget supplemental in the future. Keep as PLR.
• Sheriffs Office overtime for Evidence Tech$500. Table.
• Sheriffs Office overtime for Clerical$500. Table.
• Sheriffs Office overtime for Officer in Charge$500. Table.
• Sheriffs Office 3 FTE Corrections Deputy position$81,660/each. Table.
• Sheriff's Office 1 FTE Transport Deputy position$84,561. Table.
• Sheriffs Office health care and personal protective equipment supplies for Jail staff
$15,000. Maintenance,but try to find other ways to fund this such as ARPA
funding.
• Sheryl Hilt clarified that if the jail locks are eligible to be paid for from REET 1
funds,to move to REET.
• Superior Court 1 FTE Administrative Secretary/Judicial Assistant$80,690. Table.
• Special Funds Revenue$100,328,988;Expense$100,328,988; Salaries and Benefits
$13,355,676;Operating$86,973,312. There is an across the board increase of 1.75%
for a total of$59,236.
• The Clean Water District is now included in Fund 145 and will begin collecting
money in 2022. Currently there is$190,000 in revenues and$100,000 in
expenditures with a$90,000 ending fund balance.
• Fund 134 National Forest Safety has a total of about$10,000 in the Fire Wise
Programs. The recommendation is to move this amount to the supply line so the
Sheriffs Department can get supplies.
• Fund 195 Spencer Lake Management District is requesting to increase their budgeted
levy from$14,500 to$15,250 which is a 5%increase per their Resolution.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
Department: Support Services Ext: _532_
Date: December 7, 2021 Agenda Item # �.
Commissioner staff to complete)
Briefing Date: November 22, 2021
Briefing Presented By: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item: Revisions to the Financial Policies and Procedures
Background: Financial policies and procedures play an important role in a strategic,
long-term approach to financial management. Some of the benefits of adopting
formal, written financial policies include:
1. Institutionalize good financial management practices
2. Clarify strategic intent for financial management
3. Define boundaries and manage financial risk
4. Support good bond ratings
5. Promote long-term and strategic thinking
6. Comply with public management best practices
Adopting Financial Policies is recommended by the Government Finance Officers
Association (GFOA) and the State Auditor's Office (SAO).
Mason County updated its Financial Policy in June of 2020, and some clarification and
updates have been identified. Attached are the draft updates in "track changes".
Recommended Action:
Approval for the Board of County Commissioners to sign the Resolution amending
Resolution No. 2020-72 and amending Mason County Code, Title 2, Chapter 2.151
Mason County Financial Policies and Procedures.
Attachment(s):
Resolution
Revised Financial Policies and Procedures — clean version
Revised Financial Policies and Procedures —track changes version
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2021\Action Agenda 12.7.21 -Financial Policy Revisions.doc
RESOLUTION NO.
AMENDING RESOLUTION NO.2020-72 AND AMENDING MASON COUNTY CODE
TITLE 2,CHAPTER 2.151
MASON COUNTY FINANCIAL POLICIES AND PROCEDURES
WHEREAS,financial policies and procedures play an important role in a strategic,
long-term approach to financial management.
WHEREAS,the Board of Mason County Commissioners recognize that it is in the best
interest of Mason County to establish financial policies and procedures in order to promote
sound financial management.
NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County
Commissioners does hereby adopt the Mason County Financial Policies and Procedures
(Attachment A).
APPROVED this day of ,2021.
BOARD OF COUNTY COMMISSIONERS
Randy Neatherlin,Chair
Kevin Shutty, Commissioner
Sharon Trask,Commissioner
ATTEST:
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead,Chief DPA
C: Accounting,Treasurer,Public Works,Budget&Finance
co
18.54
Mason County
Financial
POLICIES & PROCEDURES
Table of Contents
I. Overview of the Mason County Financial Policies & Procedures 4
Il. Budget 4
1) Purpose 4
2) Schedule 4
3) Budget Adjustments 4
4) Operating Budget 5
5) Capital Budget 6
6) Internal Rates Calculated for the Budget 6
III. Basis of Accounting 7
IV. Accounting Policy, Financial Systems, and Reporting 7
1) Accounting Policy 7
2) Financial Systems 7
3) Financial Reporting 8
4) State Audits 8
V. Cash 8
1) Receipting 8
2) Petty Cash/Revolving Funds 8
3) Bank Accounts 9
VI. Investments 9
Vll. Grants & Federal or State Funding 9
1) Grant Project Form 9
2) Year End Program Contract Worksheet 10
3) Federal Policy 10
Vill. Debt 10
1) Authority for County Indebtedness 11
IX. Revenue 11
1) Accounts Receivable 11
2) Wage Overpayments 11
3) Collection Policy 12
4) Refunds vs. Reimbursements 12
5) Public Fees & Charges 12
X. Expenditures 13
1) Budget Appropriation and Monitoring 13
2) Travel/Business Expenditures 13
3) Non-Travel Food Purchases 13
4) Purchasing 14
5) Lost Warrants 14
2
X. Expenditures (continued)
6) Registered Warrants 14
7) Credit Cards 14
8) Outside Vendor Credit Accounts 14
9) Miscellaneous 14
XI. Adjusting Journal Entries 15
XII. Payroll 15
XIII. Capital Assets 15
1) Real Estate Excise Tax (REET) Funds 15
XIV. Fund Balance 16
1) Classification 16
2) Minimum Level 16
3
I. OVERVIEW
This Financial Policies and Procedures handbook is intended to provide guidance to Mason
County department heads and elected officials in properly discharging their financial
responsibilities. The procedures, policies, and practices set forth below do not create an
express or implied contract between Mason County and its employees, nor are they to be
viewed as making any promises or creating contractual rights of any kind. The information
contained in this notebook represents guidelines only, and Mason County reserves the right
to limit, modify, or terminate any of these policies, procedures, or practices at any time, at its
sole discretion.
ll. BUDGET
1) Purpose
The budget serves a number of functions. At the most basic level it is a legal document
that gives County officials the authority to incur obligations and pay expenses. It is also a
comprehensive business plan that should provide the following elements: public policies,
a financial plan, an operations guide, and serve as a communications device. Mason
County budgets on an annual calendar year basis.
2) Schedule
RCW 36.40 prescribes the major steps in budget preparation along with a suggested
schedule for completion of each step. However, the Board of County Commissioners may
also set other dates relating to the budget process, including but not limited to the dates
set in RCW 36.40.010, 36.40.050, and 36.81.130 to conform to the alternate date for the
budget hearing. Mason County typically adopts the alternate dates in July.
The major steps in budget preparation include:
a) Call for Estimates. County Auditor notifies all officials to file budget requests and
projected revenues for ensuing fiscal year. RCW 36,40.010
b) Filing of estimates with Auditor or Chief Financial Officer by all officials in the format as
requested by the Auditor. RCW 36.40.010
c) Preliminary County budget prepared by Auditor or Chief Financial Officer submitted
to Board of Commissioners. RCW 36.40.050
d) Preliminary budget hearing presented to the Board of County Commissioners by the
Auditor's Office. RCW 36.40.070
e) Alternative preliminary budget hearing by the Board of County Commissioners, on the
first Monday in December. RCW 36.40.071
f) Final budget adoption by the Board of County Commissioners. RCW 36.40.080
3) Budaet Adjustments
Budget Transfers are used when changes in spending during the year result in a deficit in
4
one expenditure line item and an excess in another line item, in accordance with
Resolution 26-17.
• Transfers within Department's Budget
Budget transfers may be made from the excess line to the deficit line to keep their
operating budget correct with the Budget Manager's approval
• Transfers Inter-Departments
All requests for budget inter-department transfers shall be submitted, with
department head approval and justification, to the Board of County
Commissioners for consideration and approval. The Board of County
Commissioners' approval is required prior to budget expenditure.
Supplemental Appropriations are required when a department receives a new funding
source that was not planned for during the budget process and will result in additional
expenditures or when there are additional expenditures that weren't planned for during the
budget process. Supplemental appropriations must be advertised for two weeks prior to
Board approval.
Non-Debatable Emergency adjustments may be made due to an emergency caused by
fire, flood, explosion, storm, earthquake, epidemic, riot, or insurrection, or for the
immediate preservation of public health or any other emergency as defined by RCW
36.40.180.
Emergencies Other than Non-Debatable may be made when there is a public emergency
that does not fall under the qualifications of RCW 36.40.180. Emergencies other than
non- debatable must be advertised for one week prior to Board approval.
All requests for supplemental or emergency appropriations will be submitted by the
department head to the Board of County Commissioners for consideration and approval.
The request shall be in writing, containing the facts constituting the supplemental or
emergency appropriations and the estimated amount of additional budget required.
Supplemental appropriations are done as needed.
41 Operating Budget
The operating budget is the central financial planning document that encompasses all
operating revenue and expenditure decisions. It establishes the level of services to be
provided by each department within the restrictions of anticipated County revenues.
Current expenditures will be paid for with current revenues. One-time expenditures, or
revenues of a limited or indefinite term, should be used for capital projects or one time
operating expenditures to ensure that no core services are lost when such revenues are
reduced or discontinued. No operating deficits in any fund balance shall be incurred at
year end.
High priority will be given to expenditures that will reduce future operating costs, such as
increased utilization of technology and equipment and prudent business methods.
If expenditure reductions are necessary, complete elimination of a specific, non-
mandatory service is preferable to lowering the quality of existing programs.
5
5) Capital Budget
A comprehensive six year plan for capital improvements will be prepared per RCW 82.46,
updated, and included in the yearly budget. Capital project proposals should include cost
estimates that are complete, reliable, and attainable. Cost estimates should be based on
a thorough analysis of the project and are expected to be reliable and complete. Funding
sources should also be reliable and complete and the capital project will not be budgeted
unless there are reasonable expectations that revenues will be available to pay for them.
Changes to the comprehensive six year plan may be made annually during the budget
process or concurrently with an amendment of the County budget, per RCW 36.70A.130
(2)(a)(iii). Any revision to the comprehensive plan would have to go to the state for review
sixty days prior to adoption.
The County will provide for adequate maintenance and appropriate replacement of capital
facilities and equipment. The County will also provide for maintenance schedules to
ensure that facilities and equipment are maintained so as to maximize its useful lifespan.
These amounts will be reflected in the capital budget plan. The intent of the Capital
Budget Plan is to maintain all assets at an adequate level in order to protect the County's
capital investment and to minimize unexpected future maintenance and replacement
costs. Funding of repair and replacement schedule projects will be the funding priority
before discretionary capital projects.
Decision making for capital improvements will be coordinated with the operating budget
to make effective use of the County's limited resources for operating and maintaining
facilities and capital projects.
6) Internal Rates Calculated for the Budget
Internal rates are those in which one County fund charges another County fund for
services. Internal rates calculated for the budget each year include but are not limited to:
The Annual Internal Allocation, Information Technology, and Equipment, Rental &
Revolving. The rates shall be prepared using actual data from the previous full year for
the next year's budget. To maintain appropriate internal controls, the preparing
department's calculation of rates shall be checked by either the Budget Office or Auditor's
Office before being charged out.
a) The Internal Allocation is the annual charge to non-General funds for the services
provided by the General fund. Internal allocation rates shall be prepared with a detailed
indirect cost allocation plan. The internal indirect cost allocation plan shall be
developed each year with audited expenditures to identify and distribute costs of
services provided by internal service departments to funds outside of the General
Fund. The Auditor's Office and the Budget Office will prepare this after the close of
the previous year and incorporate the charges into the following year's budget, which
is adopted by the Board of County Commissioners. These will be the actual costs
charged to funds outside of the General Fund.
b) Information Technology (IT) is an internal service fund with rates charged to all users
of the fund. Rates are calculated by the Budget Office. IT purchases that benefit the
County as a whole are budgeted for and paid out of the IT fund. IT purchases specific
to an individual department are budgeted for and paid out of individual departments.
All direct and indirect costs of the IT fund shall be incorporated into the rates.
6
c) Equipment Rental and Revolving (ER&R) is an internal service fund with rates
charged to all users of the fund. Rates are calculated by Public Works. Capital
equipment specific to an individual department may be budgeted for and paid out of
ER&R or the individual benefiting department(s) at the BOCCs' approval. All direct
and indirect costs of the ER&R fund shall be incorporated into the rates.
ill. BASIS OF ACCOUNTING
The basis of accounting used determines when revenues and expenditures/expenses are
recognized in the accounts and reported in the financial statements.
All funds are accounted for using the cash basis of accounting, in accordance with Resolution
67-17.
Only the minimum number of funds consistent with legal and operating requirements should
be established, because unnecessary funds result in inflexibility, undue complexity, and
inefficient financial administration.
In order for a special revenue fund to be created, the following two criteria must be met:
1) Expenditure for specified purposes — Such a limitation on spending may be imposed by
external parties, constitutional provisions, enabling legislation, or board action, and
2) Proceeds of specific revenue sources—A substantial portion of resources must be derived
from one or more specific revenue sources. A surplus in the General fund does not constitute
a revenue source
The Board of County Commissioners has the authority to create or delete funds by resolution.
IV. ACCOUNTING POLICY, FINANCIAL SYSTEMS &
REPORTING
11 Accounting Policy
Mason County will establish and maintain the highest standard of accounting practices.
Accounting and budgetary systems will conform to the State of Washington Budgeting
Accounting Reporting System (BARS) and local regulations.
21 Financial Systems
Mason County will strive to provide the technological tools, information systems support
and uninterrupted level of information systems service to sustain the successful
implementation and maintenance of a sound, reliable and efficient financial management
system.
The financial system shall also protect County departments against unauthorized access
7
through information systems security and controls while allowing staff the ability to access
information directly from the system.
Munis is currently the County's primary financial system. The primary financial system
serves as the County's principal journal of record.
3) Financial Reporting
Full disclosure will be provided in all County financial reports and bond representations.
Reports outlining the status of revenues and expenditures shall be prepared monthly on
cash basis by the Budget Office. It will be distributed to the Board, elected officials,
department heads, and any other interested party.
An annual financial report will be prepared by the Auditor's Office in a timely basis to meet
or exceed the State Auditor's Office standards.
4) State Audits
An annual audit will be performed by the State Auditor's office and include the issuance of
a financial opinion.
LIM
wrqr f.y.r as mg
Cash deposits from the various operations are remitted to the Treasurer's Office and RCW
36.29.010 stipulates the Treasurer's responsibilities over cash. All County employees or new
hires who handle cash are required to review, sign, and follow the department's procedures
for cash handling. For additional information and detail see Mason County Revenue (Cash)
Handling Policies and Procedures.
11 Receipting
Departments that receive cash for services or fees are required to evidence receipt by
pre-numbered cash receipts. Cash shall be deemed to include cash, checks, or other
financial instruments that can be converted to cash. Checks should be endorsed
immediately and must be maintained with other cash items in a locked and secure
location. Cash receipts must be balanced and deposited with the Treasurer's Office on a
daily basis, unless exemption is approved, pursuant to RCW 43.09.240. The size and
amount of deposits vary by location and department. Alternative receipt practices may be
adopted only by approval of the County Treasurer. Where ever possible, the functions of
receipting, balancing and depositing should be performed by different personnel to
ensure adequate safeguards.
21 Petty Cash/Revolving Funds
Departments may maintain petty cash or revolving funds for the payment of incidental
expenses only with the Treasurer's prior approval and evidence of accounting ability to
maintain the fund to the County standard. These funds are not intended for repository of
cash receipts in the normal course of business and must not be commingled.
8
3) Bank Accounts
The use of bank or other financial institution accounts for the purpose of depositing or
maintaining public funds is forbidden without the prior consent and knowledge of the
Mason County Treasurer, his/her office and staff.
Vl. INVESTMENTS
The County Treasurer has responsibility for the investment of public funds under RCW
36.29.020. Investments are carried at book value and investments are made by fund.
Investments are held by a third party trust agreement on a delivery versus payment basis
and are booked electronically. Authorization to invest funds of a district or related entity is
required in writing by an appointed investment officerfor the district. The County Treasurer
invests the County's short term cash and reserves for maximum return according to the
investment policy established by the Mason County Treasurer and the County Finance
Commfiee.
Vll. GRANTS & FEDERAL OR STATE FUNDING
---],
Grant applications will be reviewed by the Board of County Commissioners with due
consideration being given to whether locally generated revenues will be required to support
these programs when outside funding is no longer available. Approved grant agreements will
be signed by the Board of County Commissioners or their approved designee. Grants may
be accepted if the County can be assured that the total costs and requirements of accepting
funds are known and judged not to adversely impact the County's funds. Future impacts on
the budget will be identified and analyzed prior to approval of grant contracts
Grant related revenue and expenditures (including matching funds provided by the County)
shall be authorized,within policy, and properly accounted for in the project accounting module
of the financial management system according to Federal, State and local
regulations and the terms and conditions of the grant award. The department receiving the
grant award will budget for and expend any costs related to obtaining the grant, unless an
agreement with the Board is made otherwise.
The responsibility for understanding and adhering to County, State and Federal regulations,
policies or procedures belongs to the managing department of that particular grant.
Continuing education for state and federal grants is expected for all grant managers within
the County.
1) Grant Project Form
When an application for grants is approved, or when a new federal or state funding source
is secured, the department must complete and provide to the County Auditor the grant
project form as prescribed by the County Auditor. A signed copy of the grant must be
submitted with the grant code request form to the Auditor's Office. This helps ensure the
required funding source information has been gathered so the Auditor can assign the
9
proper revenue number in accordance with the State Auditor's BARS manual.
2) Year End Program Contract Worksheet
At the end of each fiscal year, the County Auditor will provide a listing of all federal and
state funding sources that were reported to the State Auditor's Office on Schedule 15 and
Schedule 16. Each department must complete and provide to the County Auditor the
program contract worksheet as prescribed by the County Auditor. These worksheets are
considered the final Schedule 15 and Schedule 16 data, which is compiled by the County
Auditor into a single document.
31 Federal Policy
The departments shall also use applicable cost principles from the US Code of Federal
Regulations Title 2, part 200 (2 CFR 200) to determine the reasonableness, allow ability
and allocation of costs applicable to federal grants and contracts.
The County shall recover the full cost of providing internal services to funds with grant
revenue as permitted under the grant agreement and 2 CFR 200.
Any instance where a potential conflict of interest may arise must be disclosed in writing
by the responsible department to the federal awarding agency or pass-through entity in
accordance with applicable Federal awarding agency policy. The definition of a conflict
of interest is described in 2 CFR 200.318(c) Reference Mason County Conflict of Interest
Policy. Any instances of violations of federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting federal awards must be disclosed in writing to the federal
awarding agency or pass-through entity by the responsible department.
Elected Officials, Department Heads, and grant managers within each department are
authorized to sign the required certification as stated in 2 CFR 200.415.
For billing indirect costs to grants, use the rate determined by the simplified external
indirect cost allocation plan, which is calculated by the Auditor's Office.
., 3rt• &_it�F poem3 :3' vluetia
Deficit financing and borrowing will not be used to support ongoing County services and
operations. Expenses will be reduced to conform to the long term revenue forecast.
Interfund loans are permissible to cover temporary gaps in cash flow, but only by resolution
that states a short term repayment schedule and at an interest rate based on the Washington
State Local Government Investment Pool. The lending fund must have excess funds
available and the use of those funds won't have an impact on the fund's current operations.
For additional information and detail see Mason County Interfund Loan Policy.
If the Board of County Commissioners approves lease purchasing, the useful life of the item
must be equal or greater than the length of the lease. The fixed asset information form must
be provided by the department concurrent with the submission of the lease documents.
10
Debt payments shall not extend beyond the estimated useful life of the project being funded.
Mason County will maintain good communications with bond rating agencies concerning its
financial condition, and will take all appropriate and responsible measures to sustain quality
bond ratings with continuous financial management efforts to enhance the County's bond
ratings. Mason County follows the Mason County Debt Policy which is maintained by the
County Treasurer.
1) Authority for County Indebtedness
Department heads do not have the authority to commit Mason County to any
indebtedness beyond current budget authority. For additional information and detail see
Mason County Purchasing Policy.
Indebtedness includes, but is not limited to leases, lease-purchases, rental agreements,
contracts, grants, and other obligations of short and long term debt.
The Mason County Commissioners shall be signatory to any obligations requiring short
or long term indebtedness beyond current budget authority, unless the Commission has
given written authority to exempt certain contracts.
IX. REVENUE
The County will follow a vigorous policy of collecting all County revenues.
Revenue will be coded to the correct account per the Washington State BARS (Budgeting,
Accounting, and Reporting System).
Grant revenue must be deposited with the Mason County grant project code as assigned by
the Auditor's Office.
J Accounts Receivable
Currently, billings for services, goods, and reimbursements for funds are done through a
de-centralized financial accounting system.
If revenue is anticipated, the department anticipating the revenue shall notify the
Treasurer's office by Treasurer's ACH form or deposit form prior to receipt to ensure
proper recording.
There will be adequate segregation of duties relating to accounts receivable. To
accomplish this, the billing, cash collection, recording, and reconciliation functions should
be separated. If this level of segregation of duties is not possible, compensating controls
should be implemented to ensure a proper division of functional responsibility.
2) Waae Overpayments
Debts due to the county for the overpayment of wages to their respective employees will
11
be recovered by following the processes in RCW 49.48.200 and RCW 49.48.210:
31 Collection Policy
The collection policy and any action plan shall be established by the elected official or
department head, recognizing State requirements and the unique characteristics of the
clients served by that department. It is the responsibility of each department to collect their
accounts receivable.
Departments will review their outstanding receivables on a timely basis for past due
accounts. Accounts Receivable aging reports should be run in the de-centralized
accounting system in order to determine which accounts are past due. The oldest
outstanding accounts receivables will be reviewed on a regular basis.
Departments have the ability to handle past due accounts along reasonable business
practice guidelines.
An example of reasonable business practice could be as follows:
A past due notice is issued for all accounts that are 30 days past due. Notices
are issued by the responsible department every 30 days over a 90 day period.
Notices are distinguished as "first notice" "second notice"and "final notice'; with
the final notice indicating that the account could go to a collection agency if not
paid. At the discretion of the department or elected official, the initial notice
period can be extended in limited circumstances. No receivables should be due
for longer than 90 days without past due notices being issued.
It is imperative that departments practice due diligence to collect past due accounts, as
the writing off of bad debt may be viewed as a gift of public funds if collection actions are
not implemented.
As soon as accounts receivable are identified as uncollectible, the department should
request a write-off approval from the Board of County Commissioners.
3) Refunds vs. Reimbursements
Cash refunds from vendors are payments received for returned goods; for services paid
for, but not used; or for overpayments. These are the only items that may reduce
expenditures. Payments received by any outside agency as reimbursements for goods
or services are not refunds and should be recorded as revenue, not as a reduction of
expenditures.
If the refund is received after the end of the accounting period in which the original
expenditure was made, and the dollar amount of the refund is not material, a BARS revenue
account established bytheTreasurer'sof6cewill be credited for the amount of the refund.
4) Public Fees & Charges
The full cost of services shall be evaluated by each department regularly to provide a
basis for setting the charge or fee. Full cost incorporates direct and indirect costs. Fee
calculations should be reviewed by the Budget Office or Auditor's Office before being
12
charged to customers.
X.EXPENDI TURFS
Expenditures will be coded to the correct account per the Washington State BARS
(Budgeting, Accounting, and Recording System).
The Elected Official, Department Head, or approved designee will be verifying with their
signature on the voucher that the payment of the indebtedness is authorized by the
Commissioners through the budget process.
Overall responsibility for the County's expenditures belongs to the County Auditor, per
Resolution 37-07.
1) Budget Appropriation and Monitorina
The Board of County Commissioners adopts the General fund budget at the department
level and the special funds at the fund level. The County will not process expenditures in
excess of the total appropriation for that fund. Departments are responsible for monitoring
their budget expenditures. This is especially important during the last quarter of the
budget year. Invoices in excess of budget will not be paid until the budget allows.
Expenditures will be approved by the Board of County Commissioners at their next
regular business meeting.
Departments within the General Fund may exceed the approved budget within individual
line items, but shall not exceed total departmental budgets without Board approval of a
budget adjustment, per Resolution 26-17.
No fund shall exceed total fund budget without Board approval of a budget adjustment.
2) Travel/Business Expenditures
For additional information and detail see Mason County Personnel Policy, Travel Expense
Reimbursement.
3) Non-Travel Food Purchases
Food and beverages (not including water) may not be purchased for employees with
County funds unless the County is hosting an official meeting at which non-County
employees are in attendance or, in accordance with RCW 43.03.050, each of the
following criteria is met:
1) The purpose of the meeting is to conduct official County business or to provide
training to County employees or officials: and
2) The meals are an integral part of the business meeting or training session, and
3) The meeting or training session takes place away from the employee's or official's
regular workplace, and
4) The County obtains a receipt for the actual costs of the meals with meetings and the
13
price does not exceed the corresponding Washington State per diem rate.
41 Purchasing
For all new individual vendors, a completed Vendor Info Form or W9 must be submitted to
the Auditor's Financial Services Department before payment to that vendor can be made.
Vendors may receive funds by Electronic Funds Transfer(EFT) by filling out the authorization form
provided by Financial Services.A prenote confirmation of the vendor's banking information will be
sent to their bank prior to any payment being made.
Departments that report directly to the Board must receive verbal Board approval during a briefing
before making purchases of items$25,000 or more, even if the authority is in the department's
budget.
For additional information and detail see Mason County Purchasing Policy.
5) Lost warrants
The County will not reissue a warrant, due to the loss of the original warrant, until a lost
warrant affidavit is turned into the Auditor's Financial Services Office. A lost warrant
affidavit may be turned in three weeks after the issue date of the original warrant, except
in the case of a payroll warrant.
6) Registered Warrants
Restricted cash flow and decreasing cash reserves require that Mason County enlist the
aid of other financial institutions to hold registered warrants. The Mason County Treasurer
reserve the statutory authority to issue registered warrants but has available several other
alternative arrangements to cover short term financing.
7) Credit Cards
Personal charges may not be made with a County credit card. Any charges which cannot
be properly identified or which are not properly allowed shall be paid promptly by the card
user. This includes finance charges, late fees, etc.
Retain credit card receipts with detail of purchases throughout the month. Once the credit
card statement is received, reconcile receipts to the statement, attach to an invoice edit
and send the edit, statement and receipts to the Auditor's Financial Services Office for
payment. For additional information and detail see Mason County Credit Card Policy.
8) Outside Vendor Credit Accounts
When the County has a credit balance on an outside vendor account, the balance must
either be used within 90 days, or a reimbursement must be made to the County from the
vendor.
9) Miscellaneous
Volunteer Recognition
14
Mason County frequently receives assistance from volunteers in the community.
County departments may provide non-monetary recognition for volunteers not to
exceed the limitation on gifts, per RCW 42.52.150.
Other Recognition
Celebrations/Memorials/Flowers -
No County funds shall be used to purchase gifts or flowers for County employees or
relatives, except for retiring employees. For retiring employees, a gift with a value not to
exceed the limitation on gifts, per RCW 42.52.150, may be given by the County.
Xl. ADJUSTING JOURNAL ENTRIES
All adjusting journal entries will be accounted for by maintaining a file including the date,
posting number, description, preparer's and approver's initials.
There will be adequate documentation attached to the adjusting journal entry that will explain
the reasoning for the entry.
Departments may request an adjusting journal entry, but only Financial Services or
Treasurer's Office may post. The approver may not be the same person as the preparer.
XII. PAYROLL
Please see the Mason County Employee Handbook and/or the Payroll/Human Resources policy
for detailed payroll and benefit policies.
X111. CAPITAL ASSETS
Capital Assets owned by the County that are required to be registered will be recorded in
the name of"Mason County" and not of an individual Department or Fund. For additional
information and detail see Mason County Capital Asset Policy.
1) Real Estate Excise Tax (REET) Funds
The State of Washington is authorized to levy a real estate excise tax on all sales of real
estate. A locally-imposed tax is also authorized. REET I and II taxes are collected by
Mason County. RCW 82.46 governs the REET funds.
REET I funds can be imposed by all cities and counties. In order to impose REET II, the
County must be planning under the Growth Management Act.
REET I dollars must be spent solely on capital projects that are listed in the capital
15
facilities plan element of their comprehensive plan. Those include public works projects
of a local government for planning, acquisition, construction, reconstruction, repair,
replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street
and road lighting systems; parks; recreational facilities; law enforcement facilities; fire
protection facilities;trails; libraries; and administrative and judicial facilities.
REET II dollars must be spent on public works projects in the capital facilities plan element
of their comprehensive plan such as planning, acquisition, construction, reconstruction,
repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks,
street and road lighting systems, traffic signals, bridges, domestic water systems, storm
and sanitary sewer systems, and planning, construction, reconstruction, repair,
rehabilitation, or improvement of parks.
XIV. FUND BALANCE
1) Classification
Mason County fund balances are classified by reserved or unreserved.
The Department of Community Development's permit fee revenues and expenditures will be
analyzed by the Financial Services Department at least annually to ensure resources are property
used.
2) Minimum Level
Maintenance of an adequate fund balance for the General fund to ensure sufficient
resources for cash flow and to mitigate revenue shortages or emergencies shall be a
priority.
The General fund's long-term fund balance target is a year-end unassigned fund balance
of 15-25% of annual expenditures, in accordance with the County's Financial Reserve
and Contingency Policy, Resolution 2021-034.
16
rasa
Mason County
Financial
POLICIES & PROCEDURES
Table of Contents
I.Overview of the Mason County Financial Policies&Procedures 4
II. Budget 4
1)Purpose 4
2)Schedule 4
3)Budget Adjustments 4
4)Operating Budget 5
5)Capital Budget 6
6)Internal Allocation Costs 6
III.Basis of Accounting 6
IV.Accounting Policy, Financial Systems,and Reporting 7
1)Accounting Policy 7
2)Financial Systems 7
3)Financial Reporting 7
4)State Audits 8
V.Cash 8
1)Receipting 8
2)Petty Cash/Revolving Funds 8
3)Bank Accounts 8
VI.Investments 8
VII.Grants&Federal or State Funding 9
1)Grant Project Form 9
2)Year End Program Contract Worksheet 9
3)Federal Policy 9
VIII.Debt 10
1)Authority for County Indebtedness 10
IX.Revenue 11
1)Accounts Receivable 11
2)Wage Overpayments 11
3)Collection Policy 11
4)Refunds vs. Reimbursements 12
5)Public Fees&Charges 12
X.Expenditures 12
1)Budget Appropriation and Monitoring 12
2)Travel/Business Expenditures 13
3)Non-Travel Food Purchases 13
4)Purchasing 13
5)Lost Warrants 13
2
X.Expenditures(continued)
6)Registered Warrants 13
7)Credit Cards 14
8)Outside Vendor Credit Accounts 14
9)Miscellaneous 14
XI.Adjusting Journal Entries 14
XII.Payroll 15
XIII.Capital Assets 15
1)Real Estate Excise Tax(REET)Funds 15
XIV.Fund Balance 15
1)Classification 15
2)Minimum Level 15
3
1. OVERVIEW
This Financial Policies and Procedures handbook is intended to provide guidance to Mason
County department heads and elected officials in properly discharging their financial
responsibilities. The procedures, policies, and practices set forth below do not create an
express or implied contract between Mason County and its employees, nor are they to be
viewed as making any promises or creating contractual rights of any kind. The information
contained in this notebook represents guidelines only,and Mason County reserves the right
to limit,modify,or terminate any of these policies, procedures,or practices at any time, at its
sole discretion.
11. BUDGET
11 Purpose
The budget serves a number of functions.At the most basic level it is a legal document
that gives County officials the authority to incur obligations and pay expenses. It is also a
comprehensive business plan that should provide the following elements:public policies,
a financial plan, an operations guide, and serve as a communications device. Mason
County budgets on an annual calendar year basis.
21 Schedule
RCW 36.40 prescribes the major steps in budget preparation along with a suggested
schedule for completion of each step.However,the Board of County Commissioners may
also set other dates relating to the budget process, including but not limited to the dates
set in RCW 36.40.010,36.40.050,and 36.81.130 to conform to the alternate date for the
budget hearing.Mason County typically adopts the alternate dates in July.
The major steps in budget preparation include:
a)Call for Estimates.County Auditor notifies all officials to file budget requests and
projected revenues for ensuing fiscal year.RCW 36.40.010
b)Filing of estimates with Auditor or Chief Financial Officer by all officials in the format as
requested by the Auditor. RCW 36.40.010
c)Preliminary County budget prepared by Auditor or Chief Financial Officer submitted
to Board of Commissioners. RCW 36.40.050
d)Preliminary budget hearing presented to the Board of County Commissioners by the
Auditor's Office. RCW 36.40.070
e)Alternative preliminary budget hearing by the Board of County Commissioners, on the
first Monday in December. RCW 36.40.071
f)Final budget adoption by the Board of County Commissioners. RCW 36.40.080
31 Budget Adjustments
Budget Transfers are used when changes in spending during the year result in a deficit in
4
one expenditure line item and an excess in another line item, in accordance with
Resolution 26-17.
• Transfers within Department's Budget
Budget transfers may be made from the excess line to the deficit line to keep their
operating budget correct with the Budget Manager's approval
• Transfers Inter-Departments
All requests for budget inter-department transfers shall be submitted, with
department head approval and justification, to the Board of County
Commissioners for consideration and approval. The Board of County
Commissioners'approval is required prior to budget expenditure.
Supplemental Appropriations are required when a department receives a new funding
source that was not planned for during the budget process and will result in additional
expenditures or when there are additional expenditures that weren't planned for during the
budget process. Supplemental appropriations must be advertised for two weeks prior to
Board approval.
Non-Debatable Emergency adjustments may be made due to an emergency caused by
fire, flood, explosion, storm, earthquake, epidemic, riot, or insurrection, or for the
immediate preservation of public health or any other emergency as defined by RCW
36.40.180.
Emergencies Other than Non-Debatable may be made when there is a public emergency
that does not fall under the qualifications of RCW 36.40.180. Emergencies other than
non-debatable must be advertised for one week prior to Board approval.
All requests for supplemental or emergency appropriations will be submitted by the
department head to the Board of County Commissioners for consideration and approval.
The request shall be in writing, containing the facts constituting the supplemental or
emergency appropriations and the estimated amount of additional budget required.
Supplemental appropriations are done as needed.
41 Ooeratina Budaet
The operating budget is the central financial planning document that encompasses all
operating revenue and expenditure decisions. It establishes the level of services to be
provided by each department within the restrictions of anticipated County revenues.
Current expenditures will be paid for with current revenues. One-time expenditures, or
revenues of a limited or indefinite term, should be used for capital projects or one time
operating expenditures to ensure that no core services are lost when such revenues are
reduced or discontinued. No operating deficits in any fund balance shall be incurred at
year end.
High priority will be given to expenditures that will reduce future operating costs,such as
increased utilization of technology and equipment and prudent business methods.
If expenditure reductions are necessary, complete elimination of a specific, non-
mandatory service is preferable to lowering the quality of existing programs.
5
51 Capital Budget
A comprehensive six year plan for capital improvements will be prepared per RCW 82.46,
updated,and included in the yearly budget.Capital project proposals should include cost
estimates that are complete, reliable,and attainable.Cost estimates should be based on
a thorough analysis of the project and are expected to be reliable and complete. Funding
sources should also be reliable and complete and the capital project will not be budgeted
unless there are reasonable expectations that revenues will be available to pay for them.
Changes to the comprehensive six year plan may be made annually during the budget
process or concurrently with an amendment of the County budget,per RCW 36.70A.130
(2)(a)(iii).Any revision to the comprehensive plan would have to go to the state for review
sixty days prior to adoption.
The County will provide for adequate maintenance and appropriate replacement of capital
facilities and equipment. The County will also provide for maintenance schedules to
ensure that facilities and equipment are maintained so as to maximize its useful lifespan.
These amounts will be reflected in the capital budget plan. The intent of the Capital
Budget Plan is to maintain all assets at an adequate level in order to protect the County's
capital investment and to minimize unexpected future maintenance and replacement
costs. Funding of repair and replacement schedule projects will be the funding priority
before discretionary capital projects.
Decision making for capital improvements will be coordinated with the operating budget
to make effective use of the County's limited resources for operating and maintaining
facilities and capital projects.
61 Internal Rates Calculated for the Budget
Internal rates are those in which one County fund charges another County fund for
services.Internal rates calculated for the budget each year include but are not limited to:
The Annual Internal Allocation, Information Technology, and Equipment. Rental &
Revolving.The rates shall be prepared using actual data from the previous full ariec year
for the next year's budget. To maintain appropriate internal controls, the preparing
department's calculation of rates shall be checked by either the Budget Office or Auditor's
Office before being charged out.
The Internal Allocation4 is the annual charge to non-General funds for the services •--"'- Formatted:Numbered+Level:1+Numbering Style:a,b,n,
provided by the General fund. Internal allocation ratessests shall be prepared with a ...+Start at:1+Alignment:Left+Aligned at: 0.4^+Indent
detailed indirect cost allocation plan. The internal indirect cost allocation plan shall be at: 0.65"
developed each year with audited expenditures to identify and distribute costs of
services provided by internal service departments to funds outside of the General
Fund. The Auditor's Office and the Budget Office will prepare this after the close of
the previous yea and incorporate the
charges into the following year's budget, which is adopted by the Board of County
Commissioners. These will be the actual costs charged to funds outside of the
General Fund.
b) Information Technology(IT)is an internal service fund with rates charged to all users
of the fund.Rates are calculated by the Budget Office. IT purchases that benefit the
County as a whole are budgeted for and paid out of the IT fund.IT purchases specific
to an individual department are budgeted for and paid out of individual departments.
6
All direct and indirect costs of the IT fund shall be incorporated into the rates.
c) Equipment Rental and Revolving (ER&R) is an internal service fund with rates
charged to all users of the fund Rates are calculated by Pubic Works. Capital
equipment specific to an individual department may be budgeted for and paid out of
ER&R or the individual benefiting department(s) at the BOCCs' approval. All direct
and indirect costs of the ER&R fund shall be incorporated into the rates.
Ill. BASIS OF ACCOUNTING
The basis of accounting used determines when revenues and expenditures/expenses are
recognized in the accounts and reported in the financial statements.
All funds are accounted for using the cash basis of accounting,in accordance with Resolution
67-17.
Only the minimum number of funds consistent with legal and operating requirements should
be established, because unnecessary funds result in inflexibility, undue complexity, and
inefficient financial administration.
In order for a special revenue fund to be created,the following two criteria must be met:
1) Expenditure for specified purposes—Such a limitation on spending may be imposed by
external parties,constitutional provisions,enabling legislation, or board action,and
2)Proceeds of specific revenue sources—A substantial portion of resources must be derived
from one or more specific revenue sources.A surplus in the General fund does not constitute
a revenue source
The Board of County Commissioners has the authority to create or delete funds by resolution.
IV. ACCOUNTING POLICY, FINANCIAL SYSTEMS &
REPORTING
11 Accounting Policy
Mason County will establish and maintain the highest standard of accounting practices.
Accounting and budgetary systems will conform to the State of Washington Budgeting
Accounting Reporting System(BARS)and local regulations.
2)Financial Systems
Mason County will strive to provide the technological tools, information systems support
and uninterrupted level of information systems service to sustain the successful
implementation and maintenance of a sound,reliable and efficient financial management
system.
7
The financial system shall also protect County departments against unauthorized access
through information systems security and controls while allowing staff the ability to access
information directly from the system.
Munis is currently the County's primary financial system. The primary financial system
serves as the County's principal journal of record.
31 Financial Reporting
Full disclosure will be provided in all County financial reports and bond representations.
Reports outlining the status of revenues and expenditures shall be prepared monthly on
cash basis by the Budget Office. It will be distributed to the Board, elected officials,
department heads,and any other interested party.
An annual financial report will be prepared by the Auditor's Office in a timely basis to meet
or exceed the State Auditor's Office standards.
41 State Audits
An annual audit will be performed by the State Auditor's office and include the issuance of
a financial opinion.
Cash deposits from the various operations are remitted to the Treasurer's Office and RCW
36.29.010 stipulates the Treasurer's responsibilities over cash.All County employees or new
hires who handle cash are required to review,sign,and follow the department's procedures
for cash handling. For additional information and detail see Mason County Revenue(Cash)
Handling Policies and Procedures.
1)ReceitAing
Departments that receive cash for services or fees are required to evidence receipt by
pre-numbered cash receipts. Cash shall be deemed to include cash, checks, or other
financial instruments that can be converted to cash. Checks should be endorsed
immediately and must be maintained with other cash items in a locked and secure
location.Cash receipts must be balanced and deposited with the Treasurer's Office on a
daily basis, unless exemption is approved, pursuant to RCW 43.09.240. The size and
amount of deposits vary by location and department.Alternative receipt practices may be
adopted only by approval of the County Treasurer.Where ever possible,the functions of
receipting, balancing and depositing should be performed by different personnel to
ensure adequate safeguards.
21 Petty Cash/Revolving Funds
Departments may maintain petty cash or revolving funds for the payment of incidental
expenses only with the Treasurer's prior approval and evidence of accounting ability to
8
maintain the fund to the County standard. These funds are not intended for repository of
cash receipts in the normal course of business and must not be commingled.
3)Bank Accounts
The use of bank or other financial institution accounts for the purpose of depositing or
maintaining public funds is forbidden without the prior consent and knowledge of the
Mason County Treasurer, his/her office and staff.
Vl. INVESTMENTS
The County Treasurer has responsibility for the investment of public funds under RCW
36.29.020. Investments are carried at book value and investments are made by fund.
Investments are held by a third party trust agreement on a delivery versus payment basis
and are booked electronically. Authorization to invest funds of a district or related entity is
required in writing by an appointed investment officerfor the district.The County Treasurer
invests the County's short term cash and reserves for maximum return according to the
investment policy established by the Mason County Treasurer and the County Finance
Corm63e.
VII. GRANTS & FEDERAL OR STATE FUNDING
Grant applications will be reviewed by the Board of County Commissioners with due
consideration being given to whether locally generated revenues will be required to support
these programs when outside funding is no longer available.Approved grant agreements will
be signed by the Board of County Commissioners or their approved designee. Grants may
be accepted if the County can be assured that the total costs and requirements of accepting
funds are known and judged not to adversely impact the County's funds. Future impacts on
the budget will be identified and analyzed prior to approval of grant contracts
Grant related revenue and expenditures(including matching funds provided by the County)
shall be authorized,within policy,and properly accounted for in the project accounting module
of the financial management system according to Federal,State and local
regulations and the terms and conditions of the grant award. The department receiving the
grant award will budget for and expend any costs related to obtaining the grant, unless an
agreement with the Board is made otherwise.
The responsibility for understanding and adhering to County, State and Federal regulations,
policies or procedures belongs to the managing department of that particular grant.
Continuing education for state and federal grants is expected for all grant managers within
the County.
1)Grant Protect Form
When an application forgrants is approved,orwhen a new federal or state funding source
is secured, the department must complete and provide to the County Auditor the grant
project form as prescribed by the County Auditor. A signed copy of the grant must be
9
submitted with the grant code request form to the Auditor's Office.This helps ensure the
required funding source information has been gathered so the Auditor can assign the
proper revenue number in accordance with the State Auditor's BARS manual.
21 Year End Program Contract Worksheet
At the end of each fiscal year, the County Auditor will provide a listing of all federal and
state funding sources that were reported to the State Auditor's Office on Schedule 15 and
Schedule 16. Each department must complete and provide to the County Auditor the
program contract worksheet as prescribed by the County Auditor.These worksheets are
considered the final Schedule 15 and Schedule 16 data,which is compiled by the County
Auditor into a single document.
31 Federal Policy
The departments shall also use applicable cost principles from the US Code of Federal
Regulations Title 2, part 200(2 CFR 200)to determine the reasonableness, allow ability
and allocation of costs applicable to federal grants and contracts.
The County shall recover the full cost of providing internal services to funds with grant
revenue as permitted under the grant agreement and 2 CFR 200.
Any instance where a potential conflict of interest may arise must be disclosed in writing
by the responsible department to the federal awarding agency or pass-through entity in
accordance with applicable Federal awarding agency policy. The definition of a conflict
of interest is described in 2 CFR 200.318(c)Reference Mason County Conflict of Interest
Policy.Any instances of violations of federal criminal lawinvolving fraud,bribery,orgratuity
violations potentially affecting federal awards must be disclosed in writing to the federal
awarding agency or pass-through entity by the responsible department.
Elected Officials, Department Heads, and grant managers within each department are
authorized to sign the required certification as stated in 2 CFR 200.415.
For billing indirect costs to grants, use the rate determined by the simplified external
indirect cost allocation plan,which is calculated by the Auditor's Office.
Deficit financing and borrowing will not be used to support ongoing County services and
operations. Expenses will be reduced to conform to the long term revenue forecast.
Interfund loans are permissible to cover temporary gaps in cash flow, but only by resolution
that states a short term repayment schedule and at an interest rate based on the Washington
State Local Government Investment Pool. The lending fund must have excess funds
available and the use of those funds won't have an impact on the fund's current operations.
For additional information and detail see Mason County Interfund Loan Policy.
If the Board of County Commissioners approves lease purchasing,the useful life of the item
10
must be equal or greater than the length of the lease.The fixed asset information form must
be provided by the department concurrent with the submission of the lease documents.
Debt payments shall not extend beyond the estimated useful life of the project being funded.
Mason County will maintain good communications with bond rating agencies concerning its
financial condition, and will take all appropriate and responsible measures to sustain quality
bond ratings with continuous financial management efforts to enhance the County's bond
ratings. Mason County follows the Mason County Debt Policy which is maintained by the
County Treasurer.
11 Authority for County Indebtedness
Department heads do not have the authority to commit Mason County to any
indebtedness beyond current budget authority. For additional information and detail see
Mason County Purchasing Policy.
Indebtedness includes, but is not limited to leases, lease-purchases, rental agreements,
contracts,grants,and other obligations of short and long term debt.
The Mason County Commissioners shall be signatory to any obligations requiring short
or long term indebtedness beyond current budget authority, unless the Commission has
given written authority to exempt certain contracts.
The County will follow a vigorous policy of collecting all County revenues.
Revenue will be coded to the correct account per the Washington State BARS(Budgeting,
Accounting,and Reporting System).
Grant revenue must be deposited with the Mason County grant project code as assigned by
the Auditor's Office.
11 Accounts Receivable
Currently, billings for services,goods,and reimbursements for funds are done through a
de-centralized financial accounting system.
If revenue is anticipated, the department anticipating the revenue shall notify the
Treasurer's office by Treasurer's ACH form or deposit form prior to receipt to ensure
proper recording.
There will be adequate segregation of duties relating to accounts receivable. To
accomplish this,the billing,cash collection,recording,and reconciliation functions should
be separated. If this level of segregation of duties is not possible,compensating controls
should be implemented to ensure a proper division of functional responsibility.
21 Wage Overpayments
11
Debts due to the county for the overpayment of wages to their respective employees will
be recovered by following the processes in RCW 49.48.200 and RCW 49.48.210,
31 Collection Policy
The collection policy and any action plan shall be established by the elected official or
department head, recognizing State requirements and the unique characteristics of the
clients served by that department. It is the responsibility of each department to collect their
accounts receivable.
Departments will review their outstanding receivables on a timely basis for past due
accounts. Accounts Receivable aging reports should be run in the de-centralized
accounting system in order to determine which accounts are past due. The oldest
outstanding accounts receivables will be reviewed on a regular basis.
Departments have the ability to handle past due accounts along reasonable business
practice guidelines.
An example of reasonable business practice could be as follows:
A past due notice is issued for all accounts that are 30 days past due. Notices
are issued by the responsible department every 30 days over a 90 day period.
Notices are distinguished as"first notice""second notice"and"final notice" with
the final notice indicating that the account could go to a collection agency if not
paid. At the discretion of the department or elected official, the initial notice
period can be extended in limited circumstances. No receivables should be due
for longer than 90 days without past due notices being issued.
It is imperative that departments practice due diligence to collect past due accounts, as
the writing off of bad debt may be viewed as a gift of public funds if collection actions are
not implemented.
As soon as accounts receivable are identified as uncollectible,the department should
request a write-off approval from the Board of County Commissioners.
31 Refunds vs. Reimbursements
Cash refunds from vendors are payments received for returned goods;for services paid
for, but not used; or for overpayments. These are the only items that may reduce
expenditures. Payments received by any outside agency as reimbursements for goods
or services are not refunds and should be recorded as revenue, not as a reduction of
expenditures.
If the refund is received after the end of the accounting period in which the original
expenditure was made,and the dollar amount of the refund is not material,a BARS revenue
account established by the Treasurer'sofficewill be credited for the amount of the refund.
41 Public Fees&Charaes
The full cost of services shall be evaluated by each department regularly to provide a
12
basis for setting the charge or fee. Full cost incorporates direct and indirect costs.Fee
calculations should be reviewed by the Budget Office or Auditor's Office before being
charged to customers.
Expenditures will be coded to the correct account per the Washington State BARS
(Budgeting,Accounting,and Recording System).
The Elected Official, Department Head, or approved designee will be verifying with their
signature on the voucher that the payment of the indebtedness is authorized by the
Commissioners through the budget process.
Overall responsibility for the County's expenditures belongs to the County Auditor, per
Resolution 37-07.
1)Budg ropriation and Monitorina
The Board of County Commissioners adopts the General fund budget at the department
level and the special funds at the fund level.The County will not process expenditures in
excess of the total appropriation for that fund.Departments are responsible for monitoring
their budget expenditures. This is especially important during the last quarter of the
budget year. Invoices in excess of budget will not be paid until the budget allows.
Expenditures will be approved by the Board of County Commissioners at their next
regular business meeting.
Departments within the General Fund may exceed the approved budget within individual
line items, but shall not exceed total departmental budgets without Board approval of a
budget adjustment, per Resolution 26-17.
No fund shall exceed total fund budget without Board approval of a budget adjustment.
2)Travel/Business Exoenditures
For additional information and detail see Mason County Personnel Policy,Travel Expense
Reimbursement.
31 Non-Travel Food Purchases
Food and beverages(not including water)may not be purchased for employees with
County funds unless the County is hosting an official meeting at which non-County
employees are in attendance or, in accordance with RCW 43.03.050,each of the
following criteria is met:
1)The purpose of the meeting is to conduct official County business or to provide
training to County employees or officials:and
2)The meals are an integral part of the business meeting or training session, and
3)The meeting or training session takes place away from the employee's or official's
regular workplace,and
13
4)The County obtains a receipt for the actual costs of the meals with meetings and the
price does not exceed the corresponding Washington State per diem rate.
41 Purchasing
For all new individual vendors,a completed Vendor Info Form or W9 must be submitted to
the Auditor's Financial Services Department before payment to that vendor can be made.
Vendors may receive funds by Electronic Funds Transfer(EFT)by filling out the authorization form
provided by Financial Services A prenote confirmation of the vendor's banking information will be
sent to their bank prior to any payment being made.
Departments that report directly to the Board must receive verbal Board approval during a briefing
before making purchases of items$25,000 or more,even if the authority is in the department's
budget.
For additional information and detail see Mason County Purchasing Policy.
51 Lost warrants
The County will not reissue a warrant, due to the loss of the original warrant, until a lost
warrant affidavit is turned into the Auditor's Financial Services Office. A lost warrant
affidavit may be turned in three weeks after the issue date of the original warrant,except
in the case of a payroll warrant.
61 Registered Warrants
Restricted cash flow and decreasing cash reserves require that Mason County enlist the
aid of other financial institutions to hold registered warrants.The Mason County Treasurer
reserve the statutory authority to issue registered warrants but has available several other
alternative arrangements to cover short term financing.
7)Credit Cards
Personal charges may not be made with a County credit card.Any charges which cannot
be properly identified or which are not properly allowed shall be paid promptly by the card
user.This includes finance charges, late fees,etc.
Retain credit card receipts with detail of purchases throughout the month.Once the credit
card statement is received, reconcile receipts to the statement, attach to an invoice edit
and send the edit, statement and receipts to the Auditor's Financial Services Office for
payment. For additional information and detail see Mason County Credit Card Policy.
81 Outside Vendor Credit Accounts
When the County has a credit balance on an outside vendor account,the balance must
either be used within 90 days,or a reimbursement must be made to the County from the
vendor.
91 Miscellaneous
14
Volunteer Recognition
Mason County frequently receives assistance from volunteers in the community.
County departments may provide non-monetary recognition for volunteers not to
exceed the limitation on gifts,per RCW 42.52.150.
Other Recognition
Celebrations/Memorials/Flowers-
No County funds shall be used to purchase gifts or flowers for County employees or
relatives, except for retiring employees. For retiring employees, a gift with a value not to
exceed the limitation on gifts, per RCW 42.52.150,may be given by the County.
XI. ADJUSTING JOURNAL ENTRIES
All adjusting journal entries will be accounted for by maintaining a file including the date,
posting number,description,preparer's and approver's initials.
There will be adequate documentation attached to the adjusting journal entry that will explain
the reasoning for the entry.
Departments may request an adjusting journal entry, but only Financial Services or
Treasurer's Office may post.The approver may not be the same person as the preparer.
Xll. PAYROLL
Please see the Mason County Employee Handbook and/or the Payroll/Human Resources policy
for detailed payroll and benefit policies.
Xlll. CAPITAL ASSETS
Capital Assets owned by the County that are required to be registered will be recorded in
the name of"Mason County"and not of an individual Department or Fund. For additional
information and detail see Mason County Capital Asset Policy.
11 Real Estate Excise Tax(REET)Funds
The State of Washington is authorized to levy a real estate excise tax on all sales of real
estate. A locally-imposed tax is also authorized. REET I and II taxes are collected by
Mason County. RCW 82.46 governs the REET funds.
REET I funds can be imposed by all cities and counties. In order to impose REET II,the
County must be planning under the Growth Management Act.
15
REET I dollars must be spent solely on capital projects that are listed in the capital
facilities plan element of their comprehensive plan.Those include public works projects
of a local government for planning, acquisition, construction, reconstruction, repair,
replacement,rehabilitation,or improvement of streets;roads;highways;sidewalks;street
and road lighting systems; parks; recreational facilities; law enforcement facilities; fire
protection facilities;trails; libraries; and administrative and judicial facilities.
REET II dollars must be spent on public works projects in the capital facilities plan element
of their comprehensive plan such as planning, acquisition, construction, reconstruction,
repair,replacement,rehabilitation,or improvement of streets,roads,highways,sidewalks,
street and road lighting systems,traffic signals, bridges, domestic water systems, storm
and sanitary sewer systems, and planning, construction, reconstruction, repair,
rehabilitation, or improvement of parks.
1)Classification L
Mason County fund balances are classified by reserved or unreserved.
The Department of Community Development's permit fee revenues and expenditures will be
analyzed by the Financial Services Department at least annually to ensure resources are property
used.
2)Minimum Level
Maintenance of an adequate fund balance for the General fund to ensure sufficient
resources for cash flow and to mitigate revenue shortages or emergencies shall be a
priority.
The General fund's long-term fund balance target is a year-end unassigned fund balance
of 15-250% of annual expenditures, in accordance with the County's Financial Reserve
and Contingency Policy, Resolution 2021-034.72-40.
16
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kelly Bergh for Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 644
DATE: 12/7/2021 Agenda Item # 8.2
Commissioner staff to complete)
BRIEFING DATE: 11/22/2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
American Rescue Plan Act (ARPA) funding of 2021 approved items
Background:
On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319).
The $1.9 trillion package, based on President Biden's American Rescue Plan, is intended to
combat the COVID-19 pandemic, including the public health and economic impacts. As a result
of the passage of this plan Mason County will receive $12,949,242 in grant funding. The
county has completed the Government Application process and received the first tranche of
funding of$6,484,451 on 6/25/21. The second tranche will be made no earlier than 12 months
after the first.
Recommended Action:
Approval to authorize, Mark Neary, County Administrator to enter into agreements
using ARPA funding for the following: Temporary County Staff to address COVID
$92,078; Rustlewood Water Well & Reservoir Electrical Control System $200,000;
Beards Cove AC Mainline Replacement $100,000; /Belfair PS #1 Improvement Project
$150,000; Belfair PS #3 Improvement Project $180,000; Shift $75,000 of the
$200,000 approved on 8/3/2021 for individual household delinquent property taxes
subject to foreclosure to small business delinquent property taxes subject to
foreclosure.
Attachment(s):
Mason County ARPA Prioritization List of Projects
J.•I Grants I ARPA American Rescue Plan Act 2021 I Agenda Item Summan ARPA 12.7.21,doc
Mason County ARPA Prioritization List of Projects Review 11/22/2021
Priority
Balance
K Obligated by Remaining of
ARPA Category Mason County Project Name EDC ST RN S Requests BOCC Approved Contract Expended Approved Amt
A Support Public Health Response
PUD 1 Customer Arrearages due to COVID Medium X X 125,000 125,000 125,000 6,578 118,422
HCC Customer Arrearages due to COVID Medium X X 110,000 110,000 110,000 110,000
Mason County Treasurer Property Tax Reim-individual households X 125,000 125,000 71,813 53,187
Mason County Treasurer Property Tax Reim-small businesses X 75,000 75,000
EDC Small Business Grants High X X 500,000 500,000 500,000 500,000
Crossroads Housing for Assistance to Homeless Veterans 10,000 10,000 10,000
Belfair Water Customer Arrearages 26,271
Mason County Utilities Arrearages Medium X 154,000
Housing Authority of Mason County Rent Arrearages 123,545
Childcare Support Medium
A Support Public Health Response Subtotal 1,248,816 945,000 735,000 78,391 791,609
B Premium pay for Essential Workers
Signing Bonus for Corrections Deputies X 74,266
B Premium pay for Essential Workers Subtotal 74,266
C Replace Public Sector Revenue Loss Up for government services up to$1.9 Million
MC50 Body Cameras X X 702,365 702,365 702,365 -
MC50 Body Camera install 40,000 40,000
PUD 3 Belfair Substation High X 1,500,000 1,500,000 1,500,000
Public Records Software GovQA X 22,700
Temp County Staff to address COVID X 250,000 92,078 92,078
Public Health Message Board 20,000 -
Design for 2nd floor PA,MC50 100,000 -
DCD Records Archival Image Medium 500,000 -
Prosecutors Office 2nd floor expansion 700,000 -
MC50 2nd floor expansion 800,000
Ballot sorter machine B of A Bldg Low 1,200,000
C Replace Public Sector Revenue Loss Subtotal 5,835,065 2,334,443 702,365 1,592,078
D Water,Sewer,and Broadband Infrastructure
PUD 1 Agate Beach Water System Mainline X X 559,000 559,000 559,000
PUD 1 Vuecrest Storage Upgrade X X 158,284 158,284 158,284
CEDS Belfair Water New Well for Commercial Core UGA X X 450,000 450,000 450,000
HCC Colony Surf Fiber Buildout X X 313,556 313,556 313,556
HCC Eldon Fiber Buildout X X 501,932 501,932 501,932
Mason County IT Infrastructure Backbone/Storage upgrade 136,261 136,261 136,261
Rustlewood Water Well&Reservoir Electrical Control System 200,000 200,000 200,000
Beards Cove AC Mainline Replacement 100,000 100,000 100,000
Belfair PS#1 Improvement Project 150,000 150,000 150,000
Belfair PS#3 Improvement Project 180,000 180,000 180,000
Lakeland Pump Station 42,000 42,000 42,000
EDC Water line from 101 to Prison 1,000,000 -
Belfair Water Backup Generators 197,000 -
EDC Sewer line extension from High School to Basin High 2,500,000
EDC Wallace Kneeland Substation High 3,200,000
PUD 3 Rural Broadband Cloquallum Community X 500,000
Shelton Gateway Medium X 250,000 -
Shelton Springs/Wallace Kneeland Roundabout Medium - -
Mason County Courts Building 10 X 750,000
D water,Sewer,and Broadband Infrastructure Subtotal 11,188,033 2,791,033 136,261 2,654,772
Grand Total 18,346,180 6,070,476 735,000 917,017 5,038,459
Total APRA Funds Available 12,949,242
Total ARPA Funds Received in 2021-First Round 6,484,451
Total ARPA Funds Expected in 2022-Second Round 6,484,451
Total ARPA Funds Available for BOCC Approval in 2021&2022 6,898,425
Approved by BOCC during Board Briefings-w/b on upcoming Actions Agendas-Included In BOCC Approved Amts 732,078
Total ARPA Funds Available for BOCC Approval In 2021 413,975
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Noelle Thompson Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: December 7, 2021 Agenda Item #8.3
Commissioner staff to complete)
BRIEFING DATE: November 22, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to renew the lease agreement with North Mason Resources providing
office space to Veteran Service Officers for 2022 at $350 per month payable from the
Veterans Assistance Fund (#190).
Background:
RCW 73.08.010 authorizes counties to establish a veterans' assistance program to
address the needs of local indigent veterans and their families. The program is funded
by the Veterans'Assistance Fund created under the authority of RCW 73.08.080. The
Veterans'Advisory Board (VAB) was established under the authority of RCW
73.080.035 and they administer the veterans' assistance program.
Budget Impacts: Paid from the Veterans Assistance Fund.
RECOMMENDED ACTION: Approval to renew the lease agreement with North
Mason Resources providing office space to Veteran Service Officers for 2022 at $350
per month payable from the Veterans Assistance Fund (#190).
Attachment(s): Lease renewal
2022 North Mason Resources Fee Use Office Lease '
This is a lease with North Mason Resources for the use of office space and facilities at their center
located ot14UNE State Route ]00, PO Box ZO5lBe|fair, VVA98SZ8
Between
North Mason Resources (NIVIR)(party A)
�nd �
�
Veterans Service Office Space (party8)
|
�^ Purpose and Scope
, |
The purpose of this lease is to clearly identify the roles and responsibilities of each party as they relate |
to use the offices at the North, Mason Resources(NMR) at 140 NE State Route 300, PO Box 2052 Belfair,
VVA� 9QS28
NMR's intent istu provide operational space for multiple agencies allowing them to provide services to !
residents of Mason County who are seeking services to improve quality of 111fe.To Support this goal,
Party A and Party B will work together to ensure all clients have equal access to these resources. �
Both Party A and Party 8 should ensure that program activities are conducted |n compliance with all |
applicable County, State' and Federal iavvs' rules and regulations. �
|
D, Lease Term
�
The term of this lease is the period within which the responsibilities of this agreement shall be
performed,The term commences January 1, 2022 and terminates December 31, 2022 and will be |
available for renewal upon agreement of both parties. |
/
�
11, Party Responsibilities
Party A shall underTake the following activities during the duration of this lease: /
|
I. Assure that building is maintained in a safe operational state' and make necessary repairs in a !
timely manner. |
2. Will assure that the utilities are paid and working properly,
3. Will be responsible for the property expenses as agreed to with property owner.
4. Will assure building is open cluringregular business hours,with the exclusion of holidays, one
week between the Christmas and New Year's holidays, and inclement weather based on the
road conditions.
/
|
IDU, Party Responsibilities
Party B shall undertake the following activities during the duration of the lease term.
1. Ensure that the use fee of Three hundred and 'Fifty ($3SO.00U5D` a month is paid promptly.
Use fees are to be paid on or before for the coming months rent
to North Mason Resources. Please allow 7 business days for checks sent by US Mail to arrive
promptly by the S".
Z, Lease is for use of approximately 100 sq. ft. private office space as well as use of shared
common space. ALL common space i.e.. restroonns, kitchen, and hallways which must be kept
clean and sanitary for use by all providers. Lease is for 4(four) days room use per week Monday-
Thursday.
]. Follow all federal, state and county laws and regulations required while conducting business at
North Mason Resources.
4. NMR staff will ensure office is cleaned weekly if requested; otherwise provider will remove trash
every Thursday.
S. Will assure that their staff will not interfere with the operation of North Mason Resources staff,
volunteers or other providers.
6. Will assure that clients do not wander through the facility unescorted for the privacy and safety
of all clients.
7. Party BwiU provide own personal computer and printer/fax machine. VVi'Fi is available for use.
IV. Modification and Termination
L This agreement may be cancelled or terminated without cause by either party by giving thirty
(30) calendar days advance written notice to the other party. Such notification shall state the
effective date of termination or cancellation and include any final payments due.
2. Any and all amendments must be made in writing and must be agreed to and executed by the
parties before becoming effective.
V. Effective Date and Signature
1. This lease shall be effective upon the signature of party A and party B authorized
officials. It shall be in force from January 1, 2022 through December 311t 2022. Party A
and party B indicate agreement with this lease by their signatures.
Signatures and Dates:
Authoj died signature from party A Authorized signature from party B
Roy C. Harrington, NMR Executive Director
Printed name of party A signatory Printed name of party B signatory
// -- 11 -
Date Date
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: December 7, 2021 Agenda Item # 8.4-
Commissioner staff to complete)
BRIEFING DATE: November 29, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to sign the letter of support for the application submitted by Hood
Canal Communications, in partnership with Washington Independent Telephone
Association, for funding from the Washington State Broadband Office Infrastructure
Acceleration Grant to expand their broadband network in Mason County.
Background:
Telecommunication services are vital to our community and Hood Canal Communications
has served rural Mason County since 1934. Access to essential broadband is critical for
Mason County's rural areas to be competitive both academically and economically with
larger urban towns and cities. We do not want to see our community left behind
because there is no access to broadband. The areas Hood Canal is proposing to serve
are high cost and require a private-public partnership to close the digital divide
Budget Impacts: None
RECOMMENDED ACTION: Approval to sign the letter of support for the application
submitted by Hood Canal Communications, in partnership with Washington Independent
Telephone Association, for funding from the Washington State Broadband Office
Infrastructure Acceleration Grant to expand their broadband network in Mason County.
Attachment(s): Letter of Support
December 7, 2021
Washington State Department of Commerce
Washington State Broadband Office
P.O. Box 42525
Olympia, WA 98504-2525
Dear Dawn Eychaner,
Please accept this letter of support for the application submitted by Hood Canal
Communications, in partnership with Washington Independent Telephone
Association,for funding from the Washington State Broadband Office
Infrastructure Acceleration Grant to expand their broadband network in Mason
County.
Telecommunication services are vital to our community and Hood Canal
Communications has served rural Mason County since 1934. Access to essential
broadband is critical for Mason County's rural areas to be competitive both
academically and economically with larger urban towns and cities. We do not
want to see our community left behind because there is no access to
broadband. The areas Hood Canal is proposing to serve are high cost and
require a private-public partnership to close the digital divide.
Mason County has and will continue to commit support to broadband
infrastructure projects in our community to improve equity and ensure
economic competitiveness regionally. Hood Canal Communications has proven
to be a strong, community-minded partner in this effort.
We strongly recommend Hood Canal Communications for funding from the
Washington State Broadband Office for expansion of their broadband services in
Mason County.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: December 7, 2021 Agenda Item # �. 5
Commissioner staff to complete)
BRIEFING DATE: November 8, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of the following 2022 lodging tax awards:
Visitor Information Services: North Mason Chamber of Commerce, $29,120; Mason
County Historical Society, $11,440; Shelton Mason County Chamber, $63,440.
Tourism Services/Festival Support: Northwest Event Organizers (NEO), $327,450
Background: Mason County receives funds from room taxes imposed on lodging
facilities. These funds can be expended for activities established by and eligible under
State law. Tourism promotion is defined under RCW 67.28.080 as"...activities,
operations, and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of
attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding the marketing of or the operation of special
events and festivals designed to attract tourists."
The Lodging Tax Advisory Committee met on October 20, 2021 and recommended
these awards.
The legislative body may choose only recipients from the list of candidates and
recommended amounts provided by the local lodging tax advisory committee,
pursuant to RCW 67.28.1816(2)(b)(ii).
Budget Impacts: Contracts are paid from the lodging tax fund and the County
anticipates receiving $750,000 in 2021.
RECOMMENDED ACTION: Approval of the following 2022 lodging tax awards:
Visitor Information Services: North Mason Chamber of Commerce, $29,120; Mason
County Historical Society, $11,440; Shelton Mason County Chamber, $63,440.
Tourism Services/Festival Support: Northwest Event Organizers (NEO), $327,450
Attachment(s): Scope of Services
EXHIBIT A
SCOPE OF SERVICES
2022 SHELTON-MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
Shelton-Mason County Chamber of Commerce called "CONTRACTOR"will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1. Maintain and operate three visitor information services at the following locations:
a. Hoodsport Visitor Information Center, 150 N. Lake Cushman Rd., Hoodsport, WA. Space
dedicated to Visitor Information: 1,200 sq. ft. Hours of operation are 35 hours per regular
week, typically Monday through Friday, 10:00 AM — 4:00 PM; Saturday 9:00 AM — 4:00 PM;
and Sunday 12:00 PM —4:00 PM.
b. Caboose #700 Railway Car, 230 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor
Information: 300 sq. ft. Hours of Operation are 40-45 hours per regular week, typically
Monday through Friday, 8:00 AM — 5:00 PM; and Saturday 10:00 AM — 3:00 PM.
c. Shelton Visitor Information, 215 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor
Information: 250 sq. ft. Hours of operation: 45 hours per regular week, typically Monday
through Friday, 8:00 AM — 5:00 PM
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request.
4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes at the Hoodsport Visitor Information Center.
5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6. Provide updated information about area events, lodging, dining and recreational experience
opportunities to County Tourism Marketing Contractor.
7. Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Information provided in regards to Items 1-6, above.
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February
15 following the end of contract year.
Page 9 of 12
EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Visitor Information Center activities and
reviewed by the Lodging Tax Advisory Committee, are allowed for Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers &Technology
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
There shall be no payments made for repairs and maintenance, pursuant to RCW 67.28.1816.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Visitor Information services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Visitor Information Services shall not exceed $63,440 unless additional awards are made.
Page 10 of 12
EXHIBIT A
SCOPE OF SERVICES
2022 NORTH MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
North Mason County Chamber of Commerce called "CONTRACTOR"will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1. Maintain and operate visitor information services at the following locations: 30 NE Romance Hill
Road, Belfair, WA. Space dedicated to Visitor Information, 810. Hours of operation are 44 hours per
regular week, typically Monday—Friday 9:00 AM —5:00 PM; Saturday 9:00 AM— 1:00 PM and
Union @ Hunter Farms, one 10 x 10 building. Hours of operation are Friday and Saturday, 11 am. —
6 p.m.; Sunday, noon to 5 p.m. May through October.
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon
request.
4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes in the North Mason Chamber of Commerce/Belfair Licensing Visitor
Information Center.
5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6. Provide updated information about area events, lodging, dining and recreational experience
opportunities to County Tourism Marketing Contractor for inclusion on www.explorehoodcanal.com.
7. Provide free Customer Service training for Mason County businesses—4 two-hour workshops.
8. Reprint, as needed, Mason County Padded Map, 50 pages per pad.
9. Focus on Visit Union Facebook and Instagram to drive tourism to Union
10. Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Information and web content information provided in item (6) of Scope of Work.
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February
15 following the end of contract year.
J:\LTAC\2022\Contracts\MASON COUNTY- North Mason COC contract for VIC.docx Page 10 of 14
EXHIBIT B
COMPENSATION
The following costs, which are directly related to Visitor Information Center activities, are allowed for
Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
There shall be no payments made for repairs and maintenance.
CONTRACTOR shall invoice the Visitor Information services and invoices shall include at a minimum the
following information: Date, Service Billed, and Cost.
Invoices for Visitor Information Services shall not exceed $29,120 unless additional awards are made.
J:\LTAC\2022\Contracts\MASON COUNTY-North Mason COC contract for VIC.docx Page 11 of 14
EXHIBIT A
SCOPE OF SERVICES
2022 MASON COUNTY HISTORICAL SOCIETY MUSEUM
Mason County Historical Society Museum called "CONTRACTOR"will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following Visitor Support Services:
1. Maintain and operate visitor information services at the Mason County Historical Society Museum,
427 West Railroad Ave, Shelton, WA. Minimum hours of operation are Tuesday— Friday 11:00 AM —
5:00 PM and Saturday 11:00 AM—4:00 PM
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Improve and enhance museum exhibits and create a rotation of temporary exhibits built around a
variety of themes relevant to local history.
4. Increase marketing of the museum to attract visitors from outside of Mason County.
5. Disseminate visitor information via U.S. Priority Mail upon request.
6. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals.
7. Provide updated information about area events, lodging, dining and recreational experience
opportunities to the County Tourism Marketing Contractor for inclusion on
www.explorehoodcanal.com.
8. Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Details of exhibits and the museum marketing plan.
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February
15 following the end of contract year.
J:\LTAC\2020\Contracts\VIC\MASON COUNTY HISTORICAL SOCIETY MUSEUM .docx Page 10 of 14
EXHIBIT B
COMPENSATION
The following costs, which are directly related to Visitor Support Serves activities, are allowed:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers &Technology
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
There shall be no payments made for repairs and maintenance.
CONTRACTOR shall invoice the Visitor Support Services and invoices shall include at a minimum the
following information: Date, Service Billed, Cost.
Invoices for Visitor Support Services shall not exceed $11,440 unless additional awards are made.
J:\LTAC\2020\Contracts\VIC\MASON COUNTY HISTORICAL SOCIETY MUSEUM .docx Page 11 of 14
EXHIBIT A
SCOPE OF SERVICES
2022 NORTHWEST EVENT ORGANIZERS, INC.
TOURISM DEVELOPMENT & SUPPORT OF LOCAL FESTIVALS & EVENTS
Northwest Event Organizers, Inc. called "CONTRACTOR"will be responsible for providing the following
Tourism Development& Marketing services and support of Local Festivals & Events as well as others as
detailed throughout this CONTRACT.
CONTRACTOR will provide the following Tourism Development& Marketing services:
1) CONTRACTOR will maintain/enhance existing tourism branding and optimize efficiency and effectiveness
through local collaboration. .
2) Maintain and continue to update the Mason County Tourism Website—www.explorehoodcanal.com.
CONTRACTOR will provide new content and keep the website current while maintaining the established
branding and design. The website shall be of cross-device design for the best quality browsing
experience, on all mobile devices and regardless of the operating system. Ensure the proper technical
elements are aligned with Search Engine Optimization (SEO) best practices. This includes items such as
XML site map, title tagging, URL structure, duplicate content, errors management, etc.
3) Reporting Requirements: Analyze, prepare and report key performance indicators (KPI) metrics on a
quarterly basis. These metrics will include month over month and year over year results and trends for
Lodging Tax revenue, website activity, social activity and growth. The report will include information on
tourism development strategies the CONTRACTOR has used to engage potential visitors and enhance
the visitor experience and details on the support provided to local festivals and events.
4) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW
67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County no
later than February 15 after contract year.
5) Provide print materials necessary to best serve visitors. This includes navigational maps and maps that
provide recreation/tourism information. CONTRACTOR will provide details on print material to COUNTY
and to LTAC members prior to producing print materials.
6) Increase tourism outreach of the existing brand —The Wild Side of Washington. This includes
contributions to social media outlets, promotions and blogging and continue to integrate new video
material into the marketing plan using the current branding and use innovative strategies to reach
potential visitors.
7) Support and continue to develop Mason County's Wild Side concierge campaign.
8) Continue outreach efforts with area businesses by promoting offers and events, provide advice
when called upon and strategize additional events with special focus on off-season growth.
9) Collaborate with tourism groups and associations to extend and enhance the reach of marketing
campaigns via partnerships and optimize opportunities. Any membership fees shall be paid by the
CONTRACTOR at no additional cost to the COUNTY.
10) Exhibit at events that target secondary and tertiary markets including but not limited to travel,
scuba, paddling, shellfish/seafood &wine events.
11) In the event this contract is awarded to a different contractor all costs incurred by NEO associated
with the transition are included in this contract amount.
Invoices for Tourism Development& Marketing services shall not exceed $278,700 unless additional
awards are made.
J:\LTAC\2022\Contracts\MASON COUNTY contract-Tourism, festival support, Wild Side Guide.docxPage 11 of
16
In addition, the CONTRACTOR will provide the following LOCAL FESTIVAL & EVENT Support:
1) All Mason County festivals and events will receive marketing through blog writings, social posts, e-
mail mentions, monthly eNewsletters and shall be included on the Mason County Tourism Website—
www.explorehoodcanal.com.
2) Communicate with the event organizers to determine the best media placements that can include
print, radio, social, ferry advertising or other traditional or new media. Provide push notification
about upcoming events. Provide on-site support at select festivals with the intent of increasing out-
of-area tourism. This support includes hosting the Wild Side tent and gathering event assets
including video, images, testimonials and event statistics.
3) Provide post-event support including posting photos/images and details about next year's event on
the www.explorehoodcanal.com website and social media.
4) Create festivals and small events through partnerships with a special focus on off-season growth.
5) Reporting requirements. Provide the following metrics: attendance, media spend, and
recommendations for improvements and growth. CONTRACTOR will fulfill reporting requirements as
defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
6) A detailed inventory of all assets purchased under this CONTRACT shall be maintained by the
CONTRACTOR and reported annually to the COUNTY by December 31. CONTRACTOR shall take
appropriate steps to ensure all assets are protected and secure.
Invoices for Festival and Small Event marketing shall not exceed $48,750 unless additional awards are
made.
J:\LTAC\2022\Contracts\MASON COUNTY contract-Tourism, festival Support, Wild Side Guide.docxPage 12 of
16
I
i
EXHIBIT B
COMPENSATION
Invoices shall be paid for the following services:
Partner Associations & Memberships
Website &Online Media Fulfillment
Festival & Event Support
Wild Side guide Maintenance
Content Creation
Distribution, Travel & Outreach. Fees may not exceed allowed County's per diem costs
Printing & Marketing Tangibles
Program Management
CONTRACTOR shall invoice the Tourism Promotion services and Festival/Small Event Marketing services
separately and invoices shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Tourism Promotion shall not exceed $278,700 unless additional awards are made.
Invoices for Marketing of Festival and Small Events shall be for a minimum of$48,750.
There is potential of an additional $48,750 to fund unanticipated services that are recommended by the
Lodging Tax Advisory Board and approved by the Board of Mason County Commissioners.
The total amount paid in 2022 shall not exceed $327,450.
J:\LTAC\2022\Contracts\MASON COUNTY contract-Tourism,festival support, Wild Side Guide.docXPage 13 of
16
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional
insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits
shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general
aggregate.
B. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as
insureds those covered by the underlying policies, including additional insureds. Coverage shall be"pay on
behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to
COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The
scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as
required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.]
CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this
CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by
COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY's protection without COUNTY's prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of
insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of
insurance is not delivered as required, or if such insurance is canceled at any time and no replacement
J:\LTAC\2022\Contracts\MASON COUNTY contract-Tourism, festival support, Wild Side Guide.docXPage 14 of
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
o: Board of Mason County Commissioners
From: Marissa Watson Action Agenda Q
Public Hearing ❑
Other ❑
Department: Community Services- Planning Ext: 367
Date: December 7, 2021 Agenda Item # l�
(Commissioner staff To
Complete)
Briefing Date: November 22, 2021
Briefing Presented By: Marissa Watson
[ ] Item Was Not Previously Briefed With The Board
Please Provide Explanation Of Urgency
ITEM: Set a public hearing for January 18, 2022 at 915 a.m. to consider
amendments to Title 17 Zoning Code regarding height limits, reduction of standard side
yard setbacks, and accessory dwelling unit requirements within specific zones in the
Rural Lands and Urban Growth Areas of Mason County.
BACKGROUND:
The Planning Department is proposing amendments to the Title 17 Zoning code. The
first change would be eliminating the 55 foot height limit within multiple different
"zones" in the Urban Growth Areas of Belfair, Allyn, and Shelton. The current wording of
the code for these zones allows a max height of 55 ft with review of a special use
permit.
The second proposed change is to add language to the residential districts of the UGAs
that allows a reduction of the side yard setback with review and approval of an 'building
administrative variance".
The third proposed change is in regard to the accessory dwelling unit requirements. The
department is proposing eliminating the need for the ADU to be within 150 feet of the
main residence on the lot and eliminating the requirement that the owner reside in
either the main residence or ADU, the latter amendment only applying to areas outside
of shoreline jurisdiction.
RECOMMENDED ACTION:
Board of County Commissioners shall set a public hearing on January 18, 2022 at
915 a.m. to consider the proposed amendments to Title 17 Zoning Code.
ATTACHMENT(S):
Notice of Hearing
11/22/2021
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing at the Mason County Courthouse Building I, Commission
Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, January 18, 2022, at
9 A.M.
SAID HEARING will be to consider adopting the following amendments:
• Changes to Title 17 Zoning code eliminating the 55 foot height limit within
certain zones of the UGAs and within the Master Planned Resort zone of the
Rural Lands, implementing a "building administrative variance" process for the
reduction of the side yard setbacks in the residential districts of the UGAs, and
amending the accessory dwelling unit (adu) requirements in regard to siting of
the ADU and owner occupancy.
If you have questions, please contact Marissa Watson (360) 427-9670, Ext. 367. If
special accommodations are needed, please contact the Commissioners' office, 427-
9670, Ext. 419.
DATED this 7th day of December 2021
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Clerk of the Board
c: Journal - Publish 2x: December 16 and 23, 2021
(Bill: Community Development—615 W. Alder, Shelton, WA 98584)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Tammi Wright Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Emergency Management EXT: 800
COMMISSION MEETING DATE: 12-07-2021 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 11-29-2021
BRIEFING PRESENTED BY: Tammi Wright
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: FY21- Emergency Management Performance Grant (EMPG) contract E22-136
approval
Background: This grant originates from the US Department of Homeland
Security to Washington State Military Department to State EMD then to us at the
county level. The EMPG grant is a yearly reimbursable grant we have been
receiving since 2007. The purpose of EMPG is to assist with the enhancement,
sustainment and improvement of state, local, and tribal emergency management
programs. This grant will assist with Continuity of Operations Planning (COOP)
and Continuity of Government (COG) planning for County offices and the
exercising of these plans.
The 2021 amount is close to the same from 2020 (+$97). We will be receiving
$35,738 for the 2021 grant. There is a 50% match to the grant, which comes
from the 2021 DEM salaries and supplies budget lines.
The grant paperwork has been reviewed by the Mason County Prosecuting
Attorney's Office for its form.
RECOMMENDED ACTION:
Approve the signing of the FY21 EMPG contract E22-136.
Attachment(s)•
FY21 EMPG grant contract E22-136
Signature Authorization Form
11/29/2021
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before com leting this form.
NAME OF ORGANIZATION DATE SUBMITTED
Mason County Emergency Management 11/29/2021
PROJECT DESCRIPTION CONTRACT NUMBER
FY21-EMPG E22-136
1. AUTHORIZING AUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Randy Neatherlin Commissioner Chair
Kevin Shutty Commissioner
Sharon Trask Commissioner
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE
Jaw N- ' Tammi Wright Sr. EM Coordinator/Lead
Jennifer Beierle Budget Manager
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE PRINT OR TYPE NAME TITLE
I'V Tammi Wright Sr. EM Coordinator/Lead
Jennifer Beierle Budget Manager
\\NAC-1\V 1\HOM KARENM....\WP\SIGNAUTH Revised 3/03
Washington Military Department Contract Number: E22-136
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
NAME Doing business as(DBA)
Mason County Emergency Management
ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax
100 W. Public Works Dr., Shelton 98584 or Solicitation#,if any: Identifier(UBI) Identification#:
000189311 232002101 91-6001354
This certification is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower
Tier Covered Transactions
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, without modification, in order to participate in certain transactions directly or
indirectly involving federal funds.
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this Bidder or Contractor Signature:form. Date: 11/29/2021
Print Name and Title: Tammi Wright, Sr. EM Coordin for/Lead
Washington State Military Department
EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET
1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number:
County of Mason $35,738 E22-136
Division of Emergency Management(DEM)
100 W Public Works Drive
Shelton,WA 98584-9714
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Tammi Wright,360-427-9670 x800 June 1, 2021 September 30,2022
tam miw co.mason.wa.us
7. Department Contact, phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI#(state revenue):
John Hollingsworth,253-612-7044 069580751 232-002-101
'john.hollingsworth@mil.wa.gov
10. Funding Authority:
Washington State Military De artment the"DEPARTMENT" and the U.S.Department of Homeland Security(DHS
11. Federal Award ID#(FAIN): 12. Federal Award Date: 13.Assistance Listings#(formerly CFDA)&Title:
EMS-2021-EP-00007-S01 08/30/2021 1 97.042(21 EMPG)
14. Total Federal Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN:
$7,582,922 713PT NZ 1 91-6001364
17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): 35 Mason Certified: ® N/A ❑ NO
(BY CONGRESSIONAL DISTRICT): 6, 10 ❑ YES, OMWBE#
20. Agreement Classification: 21. Contract Type(check all that apply):
❑ Personal Services ❑ Client Services ® Public/Local Gov't ❑ Contract ® Grant ® Agreement
❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental(RCW 39.34) ❑ Interagency
22. Subrecipient Selection Process: 23. Subrecipient Type(check all that apply):
® "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A ® Public Organization/Jurisdiction ❑ Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR ® SUBRECIPIENT ❑ OTHER
24. PURPOSE&DESCRIPTION:
The purpose of the Fiscal Year(FY) 2021 Emergency Management Performance Grant(21EMPG) program is to provide U.S.
Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to
assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of
those programs as described in the Work Plan.
The Department is the Recipient and Pass-through Entity of the 21 EMPG DHS Award Letter for Grant No. EMS-2021-EP-00007-
S01,which is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to the
Subrecipient pursuant to this Agreement.The Subrecipient is accountable to the Department for use of Federal award funds
provided under this Agreement and the associated matching funds.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced
Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This
Agreement Face Sheet; Special Terms&Conditions(Attachment A);General Terms and Conditions(Attachment B);21 EMPG Award Letter
EMS-2021-EP-00007-S01 (Attachment C); Work Plan (Attachment D); Timeline (Attachment E); Budget (Attachment F); and all other
documents expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the
rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or to bind any of the parties hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions,and,
3. Work Plan,Timeline,and Budget 6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: JFR THE SUBRECIP TENT: I �3a 2oL1
Signature Date ture Date
Regan Anne Hesse, Chief Financial Officer fer Beierle, Budget Manager
Washington State Military Department Mason County
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM(if ble):
Dawn C. Cortez [August 10, 2021] Zi
Assistant Attorney General �— Su ci ien eview ate !
DHS-FEMA-EMPG-FY21 Page 1 of 35 Mason County DEM, E22-136
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name Tammi Wright Name John Hollingsworth
Title Senior EM Planner Title Program Coordinator
Email tammiw@co.mason.wa.us Email j"ohn.hollingsworth@mil.wa.gov
Phone 360-427-9670 x800 Phone 253-612-7044
Name Diane Zoren Name Tirzah Kincheloe
Title Central Services Manager Title Program Manager
Email dIz@co.mason.wa.us Email tirzah.kincheloe@mil.wa.gov
Phone 360-427-9670 x747 Phone 253-512-7456
Name Name Courtney Bemus
Title Title Program Assistant
Email Email courtney.bemus@mil.wa.gov
Phone Phone 253-316-6438
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 21EMPG Program, including, but not limited to, all criteria, restrictions, and
requirements of The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year (FY) 2021 Emergency Management Performance Grant (EMPG) document, the FEMA Preparedness
Grants Manual document(the Manual), the DHS Award Letter for Grant No. EMS-2021-EP-00007-S01, and the
federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference.
The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the performance
period may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not
hold the Department, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the
Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT
a. The Subrecipient must make a case-by-case determination whether each agreement it
makes for the disbursement of 21 EMPG funds received under this Agreement casts the
party receiving the funds in the role of a subrecipient or contractor in accordance with 2
CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal
entity as its subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to
pass-through entities of 21 EMPG funds, including, but not limited to, those
contained in 2 CFR 200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable
state and federal laws, rules, regulations, requirements, and program guidance
identified or referenced in this Agreement and the informational documents
published by DHS/FEMA applicable to the 21 EMPG Program, including, but not
limited to, all criteria, restrictions, and requirements of The Department of
DHS-FEMA-EMPG-FY21 Page 2 of 35 Mason County DEM, E22-136
Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year
(FY) 2021 Emergency Management Performance Grant(EMPG) document, the
Manual, the DHS Award Letter for Grant No. EMS-2021-EP-00007-S01 in
Attachment C, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all
21 EMPG federal award funds provided to its subrecipients, and associated
matching funds, are used in accordance with applicable federal and state
statutes and regulations, and the terms and conditions of the federal award set
forth in Attachment C of this Agreement.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount,travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed
on an actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed
the total Grant Agreement Amount.
C. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F),
additional documentation is required based on the applicable situation. As described in 2
CFR 200.414 and Appendix VI to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies),
documentation of the rate must be submitted to the Department Key Personnel
per the following:
A. More than $35 million, the approved indirect cost rate agreement
negotiated with its federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance
with Appendix VII of 2 CFR 200 requirements.
ii. If the Subrecipient does not receive direct federal funds(i.e., only receives funds
as a subrecipient), the Subrecipient must either elect to charge a de minimus
rate of ten percent (10%) or 10% of modified total direct costs or choose to
negotiate a higher rate with the Department. If the latter is preferred, the
Subrecipient must contact Department Key Personnel for approval steps.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult
their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as
now existing or amended, and federal maximum rates set forth at https://www.gsa.gov,
and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs
shall not be reimbursed without written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be
submitted to Reim bursements(�i_)mil.wa.gov no later than the due dates listed within the
Timeline (Attachment E).
Reimbursement request totals should be commensurate to the time spent processing by
the Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under
this Agreement must be maintained by the Subrecipient consistent with record retention
requirements of this Agreement and be made available upon request by the Department
and auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to
waive or extend a due date in the Timeline (Attachment E). For waived or extended
DHS-FEMA-EMPG-FY21 Page 3 of 35 Mason County DEM, E22-136
reimbursements, all allowable costs should be submitted on the next scheduled
reimbursement due date contained in the Timeline. Waiving or missing deadlines serves
as an indicator for assessing an agency's level of risk of noncompliance with the
regulations, requirements, and the terms and conditions of the Agreement and may
increase required monitoring activities. Any request for a waiver or extension of a due date
in the Timeline will be treated as a request for Amendment of the Agreement. This request
must be submitted to the Department Key Personnel sufficiently in advance of the due
date to provide adequate time for Department review and consideration and may be
granted or denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and
the final reimbursement request must be submitted to the Department within forty-five(45)
days after the Grant Agreement End Date, except as otherwise authorized by either (1)
written amendment of this Agreement or(2)written notification from the Department to the
Subrecipient to provide additional time for completion of the Subrecipient's project(s).
i. No costs for purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-
federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as
required by this Agreement(including, but not limited to, those reports in the Timeline)will
prohibit the Subrecipient from being reimbursed until such reports and reimbursement
requests are submitted and the Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is
current with all reporting requirements contained in this Agreement.
I. A written amendment will be required if the Subrecipient expects cumulative transfers to
approved, direct budget categories, as identified in the Budget (Attachment F), to exceed
ten percent(10%)of the Grant Agreement Amount. Any changes to budget category totals
not in compliance with this paragraph will not be reimbursed without approval from the
Department.
M. Subrecipients shall only use federal award funds under this Agreement to supplement
existing funds and will not use them to replace(supplant) non-federal funds that have been
budgeted for the same purpose. The Subrecipient may be required to demonstrate and
document that a reduction in non-federal resources occurred for reasons other than the
receipt or expected receipt of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for
which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the
format provided by the Department.
b. With the final reimbursement request,the Subrecipient shall submit to the Department Key
Personnel a final report describing all completed activities under this Agreement.
C. In conjunction with the final report,the Subrecipient shall submit a separate report detailing
how the EMPG Training requirements were met for all personnel funded by federal or
matching funds under this Agreement.
d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency
Act(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended
by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and
return to the Department an Audit Certification/FFATA Form. This form is required to be
completed once per calendar year, per Subrecipient, and not per agreement. The
Department's Contracts Office will request the Subrecipient submit an updated form at the
beginning of each calendar year in which the Subrecipient has an active agreement.
e. The Subrecipient shall participate in the State's annual Stakeholder Preparedness Review
(SPR), Threat and Hazard Identification and Risk Assessment (THIRA), core capabilities
DHS-FEMA-EMPG-FY21 Page 4 of 35 Mason County DEM, E22-136
assessments, and data calls. Non-participation may result in withholding of funding under
future grant years.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward
shall comply with 2 CFR 200.317 through 200.327, and all Washington State procurement
statutes,when procuring any equipment or supplies under this Agreement,2 CFR 200.313
for management of equipment, and 2 CFR 200.314 for management of supplies, to
include, but not limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and
supplies purchased through this Agreement will be owned by the Subrecipient,
or a recognized non-federal entity to which the Subrecipient has made a
subaward, for which a contract, Subrecipient grant agreement, or other means
of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will
be recorded and maintained in the Subrecipient's inventory system.
iii. Inventory system records shall include:
A. Description of the property
B. Manufacturer's serial number, or other identification number
C. Funding source for the property, including the Federal Award Identification
Number(FAIN)
D. Assistance Listings Number (formerly CFDA Number)
E. Who holds the title
F. Acquisition date
G. Cost of the property and the percentage of federal participation in the cost
H. Location, use, and condition of the property at the date the information was
reported
I. Disposition data including the date of disposal and sale price of the
property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies
as applicable, and reconcile the results with the property records at least once
every two years. Any differences between quantities determined by the physical
inspection and those shown in the records shall be investigated by the
Subrecipient to determine the cause of the difference. The Subrecipient shall, in
connection with the inventory, verify the existence, current utilization, and
continued need for the equipment.
V. The Subrecipient shall be responsible for any and all operational and
maintenance expenses and for the safe operation of their equipment and supplies
including all questions of liability. The Subrecipient shall develop appropriate
maintenance schedules and procedures to ensure the equipment, and supplies
as applicable, are well maintained and kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards
to prevent loss, damage, and theft of the property.Any loss, damage, or theft shall
be investigated, and a report generated and sent to the Department's Key
Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and
licenses for the equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales
procedures must be established and followed to ensure the highest possible
DHS-FEMA-EMPG-FY21 Page 5 of 35 Mason County DEM, E22-136
return. For disposition, if upon termination or at the Grant Agreement End Date,
when original or replacement supplies or equipment acquired under a federal
award are no longer needed for the original project or program or for other
activities currently or previously supported by a federal awarding agency, the
Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding
$5,000 in total aggregate value upon termination or completion of the
project or program and the supplies are not needed for any other federal
award, the Subrecipient must retain the supplies for use on other activities
or sell them, but must, in either case, compensate the federal government
for its share. The amount of compensation must be computed in the same
manner as for equipment.
B. For Equipment:
1) Items with a current per-unit fair-market value of$5,000 or less may
be retained, sold,transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per-unit fair-market value in excess of $5,000
may be retained or sold. The Subrecipient shall compensate the
federal awarding agency in accordance with the requirements of 2
CFR 200.313 (e) (2).
ix. Records for equipment shall be retained by the Subrecipient for a period of six
years from the date of the disposition, replacement, or transfer. If any litigation,
claim, or audit is started before the expiration of the six-year period, the records
shall be retained by the Subrecipient until all litigation, claims, or audit findings
involving the records have been resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be
provided unless the appropriate approval has been received.
C. Allowable categories for the EMPG Program are listed on the Authorized Equipment List
(AEL) located on the FEMA website at https://www.fema.gov/qrants/guidance-
tools/authorized-equipment-list. It is important that the Subrecipient and any non-federal
entity to which the Subrecipient makes a subaward regard the AEL as an authorized
purchasing list identifying items allowed under the specific grant program and includes
items that may not be categorized as equipment according to the federal, state, local, and
tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and
documenting purchased items under this Agreement are authorized as allowed items by
the AEL at time of purchase.
If the item is not identified on the AEL as allowable under EMPG, the Subrecipient must
contact the Department Key Personnel for assistance in seeking FEMA approval prior to
acquisition.
d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory
and/or DHS/FEMA adopted standards to be eligible for purchase using federal award
funds.
e. If funding is allocated to emergency communications, the Subrecipient must ensure that
all projects comply with SAFECOM Guidance on Emergency Communications Grants
ensuring the investments are compatible, interoperable, resilient, and support national
goals and objectives for improving emergency communications.
f. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors
and subcontractors, may not obligate or expend any FEMA award funds to:
DHS-FEMA-EMPG-FY21 Page 6 of 35 Mason County DEM, E22-136
i. Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment,
system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology
of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense
Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018).
Recipients and subrecipients may use DHS/FEMA grant funding to procure replacement
equipment and services impacted by this prohibition, provided the costs are otherwise
consistent with the requirements of the Manual and applicable NOFO.
Per section 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities, physical
security surveillance of critical infrastructure, and other national security
purposes, video surveillance and telecommunications equipment produced by
Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, or Dahua Technology Company (or any subsidiary or affiliate of such
entities);
iii. Telecommunications or video surveillance services provided by such entities or
using such equipment; or
iv. Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country.
g. The Subrecipient must pass through equipment and supply management requirements
that meet or exceed the requirements outlined above to any non-federal entity to which
the Subrecipient makes a subaward under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental
Planning and Historic Preservation (EHP) program. EHP program information can be
found at https://www.fema.gov/grants/guidance-tools/environmental-historic all of which
are incorporated in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including,
but not limited to, construction of communication towers; modification or renovation of
existing buildings, structures and facilities; or new construction including replacement of
facilities, must participate in the DHS/FEMA EHP review process prior to initiation.
Modification of existing buildings, including minimally invasive improvements such as
attaching monitors to interior walls, and training or exercises occurring outside in areas
not considered previously disturbed, also require a DHS/FEMA EHP review before project
initiation.
C. The EHP review process involves the submission of a detailed project description that
includes the entire scope of work, including any alternatives that may be under
DHS-FEMA-EMPG-FY21 Page 7 of 35 Mason County DEM, E22-136
consideration, along with supporting documentation so FEMA may determine whether the
proposed project has the potential to impact environmental resources and/or historic
properties.
d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP
compliance requirements outlined in applicable guidance must be met. The EHP review
process must be completed and FEMA approval received by the Subrecipient before
any work is started for which reimbursement will be later requested. Expenditures for
projects started before completion of the EHP review process and receipt of approval by
the Subrecipient will not be reimbursed.
6. PROCUREMENT
a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.317
through 200.327 and as specified in the General Terms and Conditions (Attachment B,
A.10).
b. For all sole source contracts expected to exceed $250,000, the Subrecipient must submit
to the Department for pre-procurement review and approval the procurement documents,
such as requests for proposals, invitations for bids and independent cost estimates. This
requirement must be passed on to any non-federal entity to which the Subrecipient makes
a subaward, at which point the Subrecipient will be responsible for reviewing and
approving sole source justifications of any non-federal entity to which the Subrecipient
makes a subaward.
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The
goal of the Department's monitoring activities will be to ensure that agencies receiving
federal pass-through funds are in compliance with this Agreement, federal and state audit
requirements, federal grant guidance, and applicable federal and state financial
regulations, as well as 2 CFR Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient
shall complete and return to the Department an Audit Certification/FFATA form. This form
is required to be completed once per calendar year, per Subrecipient, and not per
agreement. The Department's Contracts Office will request the Subrecipient submit an
updated form at the beginning of each calendar year in which the Subrecipient has an
active agreement.
C. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports
ii. Monitoring and documenting the completion of Agreement deliverables
iii. Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting
minutes), a-mails and correspondence
iv. Review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Agreement work plan, budget, and federal
requirements
V. Observation and documentation of Agreement related activities, such as
exercises, training, events, and equipment demonstrations
vi. On-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to verify
completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined
above, for any non-federal entity to which the Subrecipient makes a subaward as a pass-
through entity under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns
will be addressed through a Corrective Action Plan.
DHS-FEMA-EMPG-FY21 Page 8 of 35 Mason County DEM, E22-136
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI)
prohibition against discrimination on the basis of national origin, which requires that
Subrecipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services.
Providing meaningful access for persons with LEP may entail providing language
assistance services, including oral interpretation and written translation. Executive Order
13166, Improving Access to Services for Persons with Limited English Proficiency(August
11, 2000), requires federal agencies to issue guidance to recipients, assisting such
organizations and entities in understanding their language access obligations. DHS
published the required recipient guidance in April 2011, DHS Guidance to Federal
Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768,
(April 18, 2011). The Guidance provides helpful information such as how a recipient can
determine the extent of its obligation to provide language services, selecting language
services, and elements of an effective plan on language assistance for LEP persons. For
additional assistance and information regarding language access obligations, please refer
to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-help-
department-supported-organizations-provide-meaningful-access-people-limited and
additional resources on https://www.lep.gov.
9. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that
answer how to manage emergencies from preparedness to recovery regardless of their
cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and
vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and
deliver the core capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response.
NIMS empowers the components of the National Preparedness System, a requirement of
Presidential Policy Directive 8, to guide activities within the public and private sector and
describes the planning, organizational activities, equipping, training, and exercising
needed to build and sustain the core capabilities in support of the National Preparedness
Goal.
C. In order to receive FY 2021 federal preparedness funding, to include EMPG, the
Subrecipient will ensure all NIMS objectives have been initiated and/or are in progress
toward completion. NIMS Implementation Objectives are located at
https://www.fema.gov/sites/default/files/2020-07/fema nims implementation-obiectives-
20180530.pdf.
B. EMPG PROGRAM SPECIFIC REQUIREMENTS
The Department receives EMPG funding from DHS/FEMA, to assist state, local, and tribal governments
to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T.
Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and
Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. § 762).
A portion of the 21 EMPG is passed through to local jurisdictions and tribes with emergency management
programs to supplement their local/tribal operating budgets to help sustain and enhance emergency
management capabilities pursuant to Washington Administrative Code (WAC) 118-09.
a. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform
tasks as described in the Work Plan of the Subrecipient's application for funding, as approved by
the Department and incorporated into this Agreement.
b. Funding may not be used to replace or supplant existing local or tribal government funding of
emergency management programs.
DHS-FEMA-EMPG-FY21 Page 9 of 35 Mason County DEM, E22-136
C. The Subrecipient shall provide a fifty percent cash match of non-federal origin. The Federal share
applied toward the EMPG budget shall not exceed fifty percent of the total budget as submitted
and approved in the application and documented in the Budget(Attachment F). To meet matching
requirements, the Subrecipient's cash matching contributions must be verifiable, reasonable,
allowable, allocable, and necessary under the grant program and must comply with all Federal
requirements and regulations, including, but not limited to, 2 CFR Part 200. An appropriate
mechanism must be in place to capture, track, and document matching funds. In the final report,
the Subrecipient shall identify how the match was met and documented.
d. Subrecipients shall participate in the State's annual Integrated Preparedness Planning Workshop
(IPPW). Non-participation may result in withholding of funding under future grant years.
e. If funding is allocated to non-DHS FEMA training, the Subrecipient must request prior approval
from the Department Key Personnel before attending the training. The Department will coordinate
approval with the State Training Point of Contact. If funding is allocated to non-DHS FEMA
training, the Subrecipient must request prior approval from the Department Key Personnel prior
to attending training. The Department will coordinate approval with the State Training Point of
Contact. Pursuant to DHS/FEMA Grant Programs Directorate Information Bulletin No. 432,
Review and Approval Requirements for Training Courses Funded Through Preparedness Grants,
https://www.fema.gov/sites/default/files/2020-
04/Training Course Review and Approval IB Final 7 19 18.pdf, the training must fall within
the FEMA mission scope and be included in the Subrecipient's Emergency Operations Plan. This
requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required for courses that relate to Countering
Violent Extremism prior to attendance.
f. All personnel funded in any part through federal award or matching funds under this Agreement
shall complete and record proof of completion of:
i. NIMS training requirements outlined in the NIMS Training Program located at
https://www.fema.gov/pdf/emergency/nims/nims training program.pdf (to include ICS-
100, ICS-200, IS-700, and IS-800 for most personnel) and
ii. Either(1) the FEMA Professional Development Series IS-120, IS-230, IS-235, IS-240, IS-
241, IS-242, and IS-244, or (2) the National Emergency Management Basic Academy.
The Subrecipient will report training course completion by individual personnel along with the final
report.
C. DHS TERMS AND CONDITIONS
As a Subrecipient of 21 EMPG funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 21 EMPG Award Letter and its incorporated documents for DHS Grant No. EMS-2021-
EP-00007-S01, which are incorporated and made a part of this Agreement as Attachment C.
DHS-FEMA-EMPG-FY21 Page 10 of 35 Mason County DEM, E22-136
Attachment B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington State Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a Subrecipient
under this Agreement.
C. "Investment" means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant application
is hereby incorporated into this Agreement by reference.
d. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities,
and policies.
e. "Stakeholders Preparedness Report(SPR)" The SPR is an annual three-step self-assessment
of a community's capability levels based on the capability targets identified in the THIRA.
f. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of"Subrecipient" is the same as in 2 CFR 200.1 for
all other purposes.
g. "Threat and Hazard Identification and Risk Assessment (THIRA)" The THIRA is a three-step
risk assessment. The THIRA helps communities understand their risks and determine the level of
capability they need in order to address those risks. The outputs from this process lay the
foundation for determining a community's capability gaps during the SPR process.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or(2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient's project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
DHS-FEMA-EMPG-FY21 Page 11 of 35 Mason County DEM, E22-136
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at https:Hmil.wa.gov/requiredgrantforms.Any such form
completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non-procurement transaction (e.g. grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management(https:Hsam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List'
(https://secure.Ini.wa.qov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' Debarred Vendor List(https://www.des.wa.gov/services/contracting-
purchasinq/doing-business-state/vendor-debarment).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act(PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees(48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act(RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58),
DHS-FEMA-EMPG-FY21 Page 12 of 35 Mason County DEM, E22-136
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.317 General procurement standards through 200.327 Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at$250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of$10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be effected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
DHS-FEMA-EMPG-FY21 Page 13 of 35 Mason County DEM, E22-136
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of"funding agreement' under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,"and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549(3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.323, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency(EPA) at 40 CFR part
DHS-FEMA-EMPG-FY21 Page 14 of 35 Mason County DEM, E22-136
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six (6) years after the Subrecipient has made final
payments and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for
Infrastructure Projects," and as appropriate and to the extent consistent with law, the non-
Federal entity should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub-award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment is mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient must
ensure that its procurement process requires contractors and subcontractors to provide adequate
documentation with sufficient detail to support the costs of the project and to allow both the
Subrecipient and Department to make a determination on eligibility of project costs.
C. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient
and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share
equally the cost of the third panel member.
A.13 LEGAL RELATIONS
DHS-FEMA-EMPG-FY21 Page 15 of 35 Mason County DEM, E22-136
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of(1)the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY—AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (physical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement.
DHS-FEMA-EMPG-FY21 Page 16 of 35 Mason County DEM, E22-136
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the state of Washington, and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number(formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
DHS-FEMA-EMPG-FY21 Page 17 of 35 Mason County DEM, E22-136
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
C. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three(3)years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (includinq all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program-
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term"non-federal entity"
means a state, local government, Indian tribe, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards(the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
DHS-FEMA-EMPG-FY21 Page 18 of 35 Mason County DEM, E22-136
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents
of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to be,
an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the state of Washington by reason of this Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right and not by reason of this Agreement.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice. Upon notice of termination for convenience, the Department reserves the right
to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from
incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all
damages as authorized by law. The rights and remedies of the Department provided for in this section
shall not be exclusive and are in addition to any other rights and remedies provided by law.
DHS-FEMA-EMPG-FY21 Page 19 of 35 Mason County DEM, E22-136
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination,the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or(2)failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
"Termination for Convenience".
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for(i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv)the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes"clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
DHS-FEMA-EMPG-FY21 Page 20 of 35 Mason County DEM, E22-136
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
C. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or
women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
standards, based upon local conditions or may use the state of Washington MWBE goals, as identified
in WAC 326-30-041.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by
execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-EMPG-FY21 Page 21 of 35 Mason County DEM, E22-136
Attachment C
21EMPG Award Letter
EMS-2021-EP-00007-S01
Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Bret Daugherty
Washington Military Department
Building 20
Camp Murray,WA 98430-5122
Re.Grant No.EMS-2021-EP-00007
Dear Bret Daugherty:
Congratulations, on behalf of the Department of Homeland Security,your application for financial assistance submitted under
the Fiscal Year(FY)2021 Emergency Management Performance Grants has been approved in the amount of$7,582,922.00.
As a condition of this award,you are required to contribute a cost match in the amount of$7,582,922.00 of non-Federal funds,
or 50 percent of the total approved project costs of$15,165,844.00.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By
accepting this award,you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles(attached to this Award Letter)
• Obligating Document(attached to this Award Letter)
• FY 2021 Emergency Management Performance Grants Notice of Funding Opportunity.
• FEMA Preparedness Grants Manual
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1: Please log in to the ND Grants system at https://portal.fema.gov.
Step 2:After logging in,you will see the Home page with a Pending Tasks menu.Click on the Pending Tasks menu, select the
Application sub-menu, and then click the link for"Award Offer Review"tasks.This link will navigate you to Award Packages
that are pending review.
Step 3:Click the Review Award Package icon(wrench)to review the Award Package and accept or decline the award. Please
save or print the Award Package for your records.
System for Award Management(SAM):Grant recipients are to keep all of their information up to date in SAM, in particular,
your organization's name,address, DUNS number, EIN and banking information. Please ensure that the DUNS number used
in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided
in the SAM;therefore, it is imperative that the information is correct.The System for Award Management is located at http.//
www.sam.gov.
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist(GMS)
know as soon as possible.This will help us to make the necessary updates and avoid any interruptions in the payment
process.
PATRICK GERARD MARCHAM
DHS-FEMA-EMPG-FY21 Page 22 of 35 Mason County DEM, E22-136
Agreement Articles
Thu Oct 01 00:00:00 GMT 2020
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
Emergency Management Performance Grants
GRANTEE: Washington Military Department
PROGRAM: Emergency Management Performance
Grants
AGREEMENT NUMBER: EMS-2021-EP-00007-S01
TABLE OF CONTENTS
Article I Limited English Proficiency(Civil Rights Act of 1964,Title VI)
Article II Universal Identifier and System of Award Management
Article III Disposition of Equipment Acquired Under the Federal Award
Article IV Americans with Disabilities Act of 1990
Article V SAFECOM
Article VI Prior Approval for Modification of Approved Budget
Article VI Rehabilitation Act of 1973
Article VIII National Environmental Policy Act
Article IX Environmental Planning and Historic Preservation(EHP)
Review
Article X Acknowledgement of Federal Funding from DHS
Article XI USA PATRIOT Act of 2001
Article XI Age Discrimination Act of 1975
Article XI I I Civil Rights Act of 1964-Title VI
Article XIV Notice of Funding Opportunity Requirements
Article XV Trafficking Victims Protection Act of 2000(TVPA)
Article XVI Non-Supplanting Requirement
DHS-FEMA-EMPG-FY21 Page 23 of 35 Mason County DEM, E22-136
Article XVII Drug-Free Workplace Regulations
Article XVIII Federal Leadership on Reducing Text Messaging while
Driving
Article XIX DHS Specific Acknowledgements and Assurances
Article XX Best Practices for Collection and Use of Personally
Identifiable Information
Article XXI Civil Rights Act of 1968
Article XXII Debarment and Suspension
Article XXII I Activities Conducted Abroad
Article XXIV Energy Policy and Conservation Act
Article XXV Procurement of Recovered Materials
Article XXVI Terrorist Financing
Article XXVII Hotel and Motel Fire Safety Act of 1990
Article XXVIII Duplication of Benefits
Article XXIX Fly America Act of 1974
Article XXX Reporting of Matters Related to Recipient Integrity and
Performance
Article XXXI Lobbying Prohibitions
Article XXXII False Claims Act and Program Fraud Civil Remedies
Article XXXIII Federal Debt Status
Article XXXIV Nondiscrimination in Matters Pertaining to Faith-Based
Organizations
Article XXXV Education Amendments of 1972(Equal Opportunity in
Education Act)-Title IX
Article XXXVI Copyright
Article XXXVII Reporting Subawards and Executive Compensation
Article XXXVIII Use of DHS Seal, Logo and Flags
DHS-FEMA-EMPG-FY21 Page 24 of 35 Mason County DEM, E22-136
Article XXXIX Whistleblower Protection Act
Article XL Assurances, Administrative Requirements, Cost Principles,
Representations and Certifications
Article XLI Acceptance of Post Award Changes
Article XLII Patents and Intellectual Property Rights
Article I -Limited English Proficiency(Civil Rights Act of 1964,Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency(LEP)to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-people-
limited and additional resources on http://www.lep.gov.
Article 11-Universal Identifier and System of Award Management
Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term
regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A,
the full text of which is incorporated here by reference.
Article Ili-Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed
for the original project or program or for other activities currently or previously supported by a federal awarding agency,you
must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313.
Article IV-Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, Il, and III of the Americans with Disabilities Act, Pub. L. No. 101-336
(1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation,and
certain testing entities.
Article V-SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article VI-Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA
where required by 2 C.F.R. Section 200.308. FEMA is also utilizing its discretion to impose an additional restriction under
2 C.F.R. Section 200.308(f) regarding the transfer of funds among direct cost categories, programs,functions, or activities.
Therefore,for awards with an approved budget where the federal share is greater than the simplified acquisition threshold
(currently$250,000),you may not transfer funds among direct cost categories, programs,functions, or activities without prior
written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent
(10%)of the total budget FEMA last approved.You must report any deviations from your FEMA approved budget in the first
Federal Financial Report(SF-425)you submit following any budget deviation, regardless of whether the budget deviation
requires prior written approval.
Article VII-Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112(1973),
(codified as amended at 29 U.S.C. section 794,)which provides that no otherwise qualified handicapped individuals in
DHS-FEMA-EMPG-FY21 Page 25 of 35 Mason County DEM, E22-136
the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
Article VIII-National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969(NEPA), Pub. L. 91-190
(1970) (codified as amended at 42 U.S.C. section 4321 et seq.)and the Council on Environmental Quality(CEQ)Regulations
for Implementing the Procedural Provisions of NEPA,which require recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future
generations of Americans.
Article IX-Environmental Planning and Historic Preservation(EHP)Review
DHS/FEMA funded activities that may require an EHP review are subject to the FEMA Environmental Planning and Historic
Preservation(EHP)review process.This review does not address all federal, state, and local requirements. Acceptance of
federal funding requires recipient to comply with all federal, state, and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/
FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act;National
Historic Preservation Act of 1966,as amended; National Flood Insurance Program regulations; and, any other applicable
laws and Executive Orders.To access the FEMA EHP screening form and instructions, go to the DHS/FEMA website at:
https://www.fema.gov/media-library/assets/documents/90195. In order to initiate EHP review of your project(s),you must
complete all relevant sections of this form and submit it to the Grant Programs Directorate(GPD)along with all other pertinent
project information.The EHP review process must be completed before funds are released to carry out the proposed project;
otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations,
and policies.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential
archeological resources are discovered, applicant will immediately cease work in that area and notify the pass-through entity,
if applicable, and DHS/FEMA.
Article X-Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
Article XI-USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATR IOT Act), Pub. L. No. 107-56,which amends 18
U.S.C. sections 175-175c.
Article XII-Age Discrimination Act of 1976
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135(1975)(codified as
amended at Title 42, U.S. Code, section 6101 et seq.),which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article XIII-Civil Rights Act of 1964-Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964(codified as amended at 42 U.S.C.
section 2000d et seq.),which provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R.
Part 7.
Article XIV-Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO)for this
program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such
requirements set forth in the program NOFO.
DHS-FEMA-EMPG-FY21 Page 26 of 35 Mason County DEM, E22-136
Article XV-Trafficking Victims Protection Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide financial assistance award term which implements
Section 106(g)of the Trafficking Victims Protection Act of 2000(TVPA),codified as amended at 22 U.S.C. section 7104.The
award term is located at 2 C.F.R. section 175.15,the full text of which is incorporated here by reference.
Article XVI-Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace(supplant)funds that have been budgeted for the same purpose through non-federal
sources.
Article XVII-Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B(or Subpart C, if the recipient is an individual)of 2
C.F.R. Part 3001,which adopts the Government-wide implementation(2 C.F.R. Part 182)of Sec. 5152-5158 of the Drug-Free
Workplace Act of 1988(41 U.S.C. sections 8101-8106).
Article XVIII-Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513,
including conducting initiatives described in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article XIX-DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information,facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of information related to the federal financial assistance award and permit access to facilities, personnel, and
other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or
program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by
law or detailed in program guidance.
5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30)
days of receipt of the Notice of Award or,for State Administrative Agencies,thirty(30)days from receipt of the DHS Civil
Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under
which this term applies, recipients are required to provide this information once every two(2)years if they have an active
award, not every time an award is made. Recipients should submit the completed tool, including supporting materials,
to CivilRightsEvaluation@hq.dhs.gov.This tool clarifies the civil rights obligations and related reporting requirements
contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to
DHS.The evaluation tool can be found at hfps://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool.
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to
CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
Article XX-Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information(PII)are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the PlI they collect. DHS defines PI as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance at http://www.dhs.gov/xlibrary/assets/
privacy/privacy_pia_guidance_june20lO.pdf and Privacy Template at https://www.dhs.gov/sites/default/files/publications/
privacy_pia_template 2017.pdf as useful resources respectively.
Article XXI-Civil Rights Act of 1968
DHS-FEMA-EMPG-FY21 Page 27 of 35 Mason County DEM, E22-136
Recipients must comply with Title VI II of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4,
which prohibits recipients from discriminating in the sale, rental,financing, and advertising of dwellings, or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability,familial status, and sex(see
42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R.
Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units-i.e., the public and common use areas and individual apartment units(all units in buildings with elevators and
ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R.
Part 100, Subpart D.)
Article XXII-Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.)
12549 and 12689,which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise
excluded from or ineligible for participation in federal assistance programs or activities.
Article XXIII-Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
Article XXIV-Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94-163(1975)(codified as
amended at 42 U.S.C. section 6201 et seq.),which contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
Article XXV-Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act,
Pub. L. 89-272(1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.)The
requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency(EPA)at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article XXVI-Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XXVII-Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure
that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C.
section 2225.)
Article XXVIII-Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies;to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article XXIX-Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers(air carriers holding certificates under 49 U.S.C.
section 41102)for international air transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and
DHS-FEMA-EMPG-FY21 Page 28 of 35 Mason County DEM, E22-136
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to
Comptroller General Decision B-138942.
Article XXX-Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding
agencies exceeds$10,000,000 for any period of time during the period of performance of this federal award,then the
recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
reference in the award terms and conditions.
Article XXXI -Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial
assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article XXXII-False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733,which prohibit the
submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812,which
details the administrative remedies for false claims and statements made.)
Article XXXIII-Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article XXXIV-Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in
individual DHS programs.
Article XXXV-Education Amendments of 1972(Equal Opportunity in Education Act)-Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972)
(codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis
of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulations are codified at C.F.R. Part 17 and 44
C.F.R. Part 19.
Article XXXVI-Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship(including the award number)to any work first produced under federal financial assistance awards.
Article XXXVII-Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXXVIII-Use of DHS Seal,Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
DHS-FEMA-EMPG-FY21 Page 29 of 35 Mason County DEM, E22-136
Article XXXIX-Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections(if applicable)at 10 U.S.0 section 2409,
41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310.
Article XL-Assurances,Administrative Requirements,Cost Principles,Representations and Certifications
DHS financial assistance recipients must complete either the Office of Management and Budget(OMB)Standard Form 424B
Assurances-Non-Construction Programs, or OMB Standard Form 424D Assurances-Construction Programs, as applicable.
Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office(DHS
FAO)may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to
their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
(C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.
By accepting this agreement,the recipient and its executives, as defined in 2 C.F.R. section 170.315, certify that the
recipients policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws,and
relevant Executive guidance.
Article XLI-Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the
award. Please call the FEMA/GMD Call Center at(866)927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any
questions.
Article XLII-Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are
subject to the specific requirements governing the development, reporting,and disposition of rights to inventions and patents
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401.14.
BUDGET COST CATEGORIES
Personnel $4,066,819.00
Fringe Benefits $1,479,769.00
Travel $2,188.00
Equipment $0.00
Supplies $15,390.00
Contractual $9,247,406.00
Construction $0.00
Indirect Charges $354,272.00
Other $0.00
DHS-FEMA-EMPG-FY21 Page 30 of 35 Mason County DEM, E22-136
Obligating Document for Award/Amendment
1 a.AGREEMENT NO. 2.AMENDMENT NO. 3. 4.TYPE OF ACTION 5.CONTROL NO.
EMS-2021-EP-00007-SOI *** RECIPIENT AWARD FY2021RIOEN PG
NO.
916001095G
6.RECIPIENT NAME AND 7.ISSUING FEMA OFFICE AND 8.PAYMENT OFFICE AND ADDRESS
ADDRESS ADDRESS FEMA Finance Center
Washington Military FEMA-GPD 430 Market Street
Department 400 C Street,SW,3rd floor Winchester,VA 22603
Building 20 Washington,DC 20472-3645
Camp Murray,WA,98430- POC:866-927-5646
5122
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF FEMA PROJECT COORDINATOR
PROJECT OFFICER 2535127456 Central Scheduling and Information Desk
Tirzah Kincheloe Phone:800-368-6498
Email:Askcsid@dhs.gov
11.EFFECTIVE DATE OF 12. 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
THIS ACTION METHOD Cost Reimbursement
From: To:
10/01/2020 OF
PAYMENT 10/01/2020 09/30/2023
PARS Budget Period
10/01/2020 09/30/2023
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON-
NAME (ACCS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMENT
ACRONYM XXXX-XXX-XXXXXX- AWARD THIS AWARD
XX=-I=XXXX-X ACTION
+OR(-)
Emergency 97.042 2021-FA-GA01-R107--4120-D $0.00 $7,582,922.00 S7,582,922.00 See Totals
Management
Performance
Grants
SO.00 $7,582,922.00 $7,582,922.00 S7,5s2,922.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Emergency Management Performance Grants recipients are not required to sign and return copies of this document.However,recipients
should print and keep a copy of this document for their records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
Tirzah Kincheloe,Mrs Wed Sep 08 18:30:53 GMT
2021
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
Mon Aug 3015:36:26 GMT
THERESA MUSCAT BARA,Program Manager 2021
DHS-FEMA-EMPG-FY21 Page 31 of 35 Mason County DEM, E22-136
Attachment D
WORK PLAN
FY 2021 Emergency Management Performance Grant
Emergency Management Organization: Mason County Division Emergency Management(DEM)
The purpose of EMPG is to assist with the enhancement,sustainment and improvement of state, local,and tribal
emergency management programs.Activities conducted using EMPG funding should relate directly to the five
elements of emergency management: prevention, protection, response, recovery,and mitigation.Washington
State does not require a specific number of activities to receive EMPG funding. However,there are required
capabilities that must be sustained in order to remain eligible for EMPG funding, including but not limited to the
ability to communicate and warn,educate the public, plan,train,exercise,and be NIMS compliant.The Work Plan
delineates the Emergency Management Organization's emergency management program planning and priority
focus for this grant cycle(to include EMPG grant and local funds).
• 4.4 Operational Planning and Procedures
Primary Core Capability Operational Coordination
Secondary Core Capability Risk and Disaster Resilience Assessment
Build or Sustain Building
WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT
1 -Develop County Department Most County Departments do not With these plans in place,all Mason
Continuity of Operations Plans have COOPS or County COG plans County Departments will be able to
(COOP)and Continuity of and therefore are not prepared for continue critical functions and
Government Plan (COG). disruption of services either by services during a disaster or
-Create templates and assist each natural or manmade hazards.The emergency.
department with the development Mason County Multi-Jurisdictional
of a COOP plan which will be used Hazard Mitigation Plan (May 2018)
to develop the County's COG. 15.2, Implementation Through
Existing Programs, identifies the
County's CEMP and the
comprehensive plans of the
planning partners are considered to
be integral parts of this plan and
shows planning efforts for the
impact of natural hazards.Also,
RCW 38.52.030 speaks to continuity
planning by local government that
address how essential government
functions and services will continue.
Without these plans in place the
County is not prepared to continue
operations during a disaster.
DHS-FEMA-EMPG-FY21 Page 32 of 35 Mason County DEM, E22-136
' 1 4.10 Exercises, Evaluations,and Corrective Actions
Primary Core Capability Operational Coordination
Secondary Core Capability Long-term Vulnerability Reduction
Build or Sustain Building
WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT
1 - Exercise COOP/COG plans(once COOPS are currently being Plans are in place that allow for a
completed)and identify areas for developed for each county smooth transition of governmental
improvement,gaps, and needs. department.The COG is a operations following a disaster or
- Evaluate exercises and capture requirement from RCW 38.52.030 emergency.
corrective actions and improvement (13). Exercise and maintenance
items to incorporate into the plans. requirements will be outlined in
each plan so it will be necessary to
exercise each plan according to the
plan's requirement.The exercise
component will help to identify
corrective actions needed within
the plans,operations and recovery.
These gaps will be documented and
incorporated into each plan update.
DHS-FEMA-EMPG-FY21 Page 33 of 35 Mason County DEM, E22-136
Attachment E
TIMELINE
FY 2021 Emergency Management Performance Grant
DATE TASK
June 1, 2021 Grant Agreement Start Date
September 30, 2022 Grant Agreement End Date
November 15, 2022 Submit final reimbursement request, final report, training
requirement report, and/or other deliverables.
The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the above Timeline.
For waived or extended reimbursements, all allowable costs should be submitted on the next
scheduled reimbursement due date contained in the Timeline.
DHS-FEMA-EMPG-FY21 Page 34 of 35 Mason County DEM, E22-136
Attachment F
BUDGET
FY 2021 Emergency Management Performance Grant
21EMPG AWARDI 35,738.00
SOLUTION
AREA BUDGETCATEGORY EMPG AMOUNT MATCH AMOUNT
Personnel & Fringe Benefits $ 23,825 $ 23,825
Z Travel/Per Diem $ - $ -
Z Supplies $ - $ -
z Consultants/Contracts $ - $
Q -
a Other $ - $ -
Subtotal $ 23,825 $ 23,825
z Personnel & Fringe Benefits $ - $ -
Travel/Per Diem $ - $ -
nai Supplies $ - $ -
QConsultants/Contracts $ - $ -
O Other $ - $ -
0 Subtotal $ - $ -
Personnel& Fringe Benefits $ 11,913 $ 11,913
N Travel/Per Diem $ - $ -
u Supplies $ - $ -
xConsultants/Contracts $ - $ -
uJ Other $ - $ -
Subtotal $ 11,913 $ 11,913
Personnel & Fringe Benefits $ - $ -
Z Travel/Per Diem $ - $ -
Z Supplies $ - $ -
Consultants/Contracts $ - $ -
Other $ - $ -
Subtotal $ - $ -
a
Equipment $ - $ -
UJ C Subtotal $ - $
-
Personnel & Fringe Benefits $ - $ -
Travel/Per Diem $ - $ -
Supplies $ - $ -
g Consultants/Contracts $ - $ -
Other $ - $ -
Subtotal $ - $ -
Indirect $ - $ -
Indirect Cost Rate on file 0.00% for Time Period of: N/A
TOTAL Grant Agreement AMOUNT: $ 35,738 $ 35,738
The Subrecipient will provide a match of$35,738 of non-federal origin, 50% of the total project cost(local
budget plus EMPG award).
Cumulative transfers to budget categories in excess of ten percent(10%) of the Grant Agreement Amount
will not be reimbursed without prior written authorization from the Department.
Funding Source: U.S. Department of Homeland Security - PI#713PT— EMPG
DHS-FEMA-EMPG-FY21 Page 35 of 35 Mason County DEM, E22-136
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Mark Neary Action Agenda: X
Public Hearing:
Other
Department: County Administrator Ext: 530
Commission Meeting Date: December 7, 2021 Agenda Item # 6,
(Commissioner staff to
complete)
Briefing Date: November 29, 2021
Briefing Presented By: Mark Neary
[ ] Item was not previously briefed by the board
Please provide explanation of urgency
Item:
Approval to authorize the County Administrator to place Frank Pinter as the interim Human
Resources Director and establish the total monthly salary at $13,869.45.
Background:
Mason County is currently recruiting for the Human Resources Director position. In the meantime,
the County must enter into negotiation of six labor contracts that will expire at the end of the
calendar year. Options include contracting for negotiation services with a labor contract attorney or
filling the Human Resources Director position on an interim basis.
Frank Pinter is an existing County employee and has the capacity to lead the negotiation process
for Union contracts. Frank is familiar with the contracts and has established working relationships
with the key players on both sides of the contract negotiations. As County Administrator, I
recommend placing Frank Pinter as the interim Human Resources Director effective December 1,
2021 at the Non-Union Salary Range 47 Step 5 plus 5% special pay for a total monthly salary of
$13,869.45. This is a 5% increase over his current salary. Frank's current position is already
budgeted through the end of 2021 and vacancy savings in the Human Resources Director position
will be used to fund expenses incurred in 2022.
Recommended Action:
Approval to authorize the County Administrator to place Frank Pinter as the interim Human
Resources Director and establish the total monthly salary at $13,869.45.
Attachment(s):
None
Agenda Summary 12/1/2021
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Lydia Buchheit Action Agenda x
Public Hearing
Other
DEPARTMENT: Community Services-Public Health EXT: 404
DATE: 12/7/21 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 9/27/21
BRIEFING PRESENTED BY: Lydia Buchheit/Abe Gardner
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Contract with Olympic Health & Recovery Services (OHRS) for a Behavioral
Health Navigator Position working with Mason County Law Enforcement
Background:
Treatment Sales Tax dollars supporting a 0.5 navigator position working with Mason
County Sheriff and Shelton Police Department.
Budget Impacts:
None, already budgeted.
RECOMMENDED ACTION:
Approval of OHRS contract
Attachment(s):
OHRS contract
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT #
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Olympic Health and Recovery Services (OHRS) , hereinafter referred to as
"CONTRACTOR."
Contracted Entity Olympic Health and Recovery Services
Address 612 Woodland Square Loop SE
City, State, Zip Code Lacey, WA 98503
Phone 360-763-5828
Primary Contact Name, Title Joe Avalos
Primary Contact Ph & E-mail 360-819-3305
joe.avalos tmbho.or
Contractor Fiscal Contact Tara Smith
Contractor Fiscal Ph & Email 360-763-5809
tara.smith@tmbho.org
Washington State UBI# 603-569-721
Federal EIN 47-5326968
Total Award/Contract Value $50,000
Funding Source Treatment Sales Tax
Contract Term Duration November 1st, 2021-October 31, 2022
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Ph L diab masoncount a. ov 360-427-9670 ext.404
County Fiscal Contact Casey Bingham, Fiscal Manager
County Fiscal Email & Ph Caseyb(aD_masoncountywa.gov 360-427-9670 ext. 562
PURPOSE
The purpose of this contract/grant is to assist the COUNTY in the delivery of substance use or mental
health treatment programs and services pursuant to the Revised Code of Washington and according to
the Mason County 5-year plan.
COUNTY and CONTRACTOR, as defined above, acknowledge and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions. Exhibits, and the following
other documents incorporated by reference: RFP Application, instructions and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Olympic Health and Recovery Services
Agency Name Randy Neatherlin, Chair
Authorized Signature Date
Joe Avalos, Administrator
APPROVED AS TO FORM:
Print Name & Title
Tim Whitehead, Chief DPA Date
' Professional Services Contract(rev 06/2021) Page 1 n
Special Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents are
requirements and must be received within 30 days of contract award starting date for the
CONTRACTOR to submit an invoice and receive funding.
1. CONTRACT REQUIREMENTS to receive funding:
a. Certificate of Insurance (see requirements Exhibit B)
Additional information needed if specifically requested by County:
b. Organizations Strategic Plan (if available)
c. Annual Report (if available)
d. Overall Organizational Budget (previous calendar or fiscal year)
e. Organizational Chart
f. Program Policies and Procedures
g. Job Descriptions of personnel working directly in the program
Funding Source: Treatment Sales Tax (1 /10t" of 1% Sales & Use Tax)
General Terms and Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY all services and any materials as set forth as identified in
Exhibit A SCOPE OF SERVICES, instructions and disclosures during the CONTRACT period. No
material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the
CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed
at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both
parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by
mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by
both parties.
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for a
period of up to one year, and for a total of no longer than three years.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder, and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to:
vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other
rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it
maintains a separate place of business, serves clients other than COUNTY, will report all income and
expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with
the State of Washington Department of Revenue for payment of all sales and use and Business and
Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and
will pay all taxes related to the receipt of payments from the COUNTY.
Professional Services Contract (rev 06/2021) Page 2
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees
or costs incurred by reason of claims or demands because of breach of the provisions of this
paragraph.
Payment:
COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to
the terms provided in EXHIBIT B, provided that CONTRACTOR performs the services and submits all
reporting to a satisfactory level. Monthly expenditures will be reported using the template provided.
Payment is on the assumption that State and local funds are available to the COUNTY for
disbursement to the CONTRACTOR and have been expended and program requirements met, or
earlier in the event of non-compliance. If State or local funds are not available to the COUNTY, the
COUNTY reserves the right to amend the payment terms and the amount of the maximum contract
total. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not
to incur any expenses on the program using COUNTY funding prior to the effective date. The
CONTRACT end date is June 30, 2021, or earlier in the event of non-compliance.
Payment Information:
CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing
the COUNTY with all information necessary to correctly issue such payments. If CONTRACTOR fails
to provide such information in response to the COUNTY'S written request, then the COUNTY may
withhold payments to CONTRACTOR until CONTRACTOR provides such information.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will
follow the Budget Amendment Process for quarterly expense transfers within a budget category (i.e.
operations, administration, facilities support). Budget transfers will not be made unless approved by
the COUNTY. Late requests will not be accepted.
Duplicate Payment:
The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any
other party under any other Grant, subgrant/subcontract, or agreement, for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment, the
CONTRACTOR must pay back the COUNTY for these expenses.
Recordkeeping:
COTNRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and
expenditures of contract funds. These records, as well as supporting documentation, will be archived
by the CONTRACTOR'S office for at least six (6) years after the end of the contract. CONTRACTOR
agrees to make such books, records, and supporting documentation available to the COUNTY for
inspection when requested.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in
"Exhibit C BUDGET." Where Exhibit "C" requires payments by the COUNTY, payment shall be based
upon written claims supported, unless otherwise provided in Exhibit "C," by documentation of units of
work performed and amounts earned, including, where appropriate, the actual number of days worked
each month, total number of hours for the month, and the total dollar payment requested, to comply
with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "C" or approved in writing in advance by the official executing this
CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative
Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the
CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon
Professional Services Contract (rev 06/2021) Page 3 '
receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly,
in accordance with COUNTY's customary procedures.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in Exhibit A- on or before the dates indicated therein. The COUNTY reserves
the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in
program reports, financial activity reports, or any other reports submitted to the COUNTY with respect
to the program.
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development (HUD) and the Department of Commerce may
require additional reporting of programs and continuums of care directly or indirectly related to the
funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness,
Housing Inventory Report, Annual Performance Report, Point in Time Count and System
Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts, meet
individual benchmarks that contribute to the system and will fulfill the data collection and reporting
requirements specified at the time of the request. It will be the obligation of the COUNTY
representatives, CONTRACTOR and other contractors to provide protections and assurances
regarding the confidentiality of data, samples of work (in any media format) and/or interview
comments provided by participants. COTNRACTOR also agrees to provide the COUNTY with the
results of any independent or self-directed evaluation or research undertaken in respect to the funded
program.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the
times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts
otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured
or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling
CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to
the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten
(10) days after it determines to withhold amounts otherwise due. A determination of the
Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the
amount required to cure any alleged failure to perform shall be deemed conclusive, except to the
extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the
Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause, without prejudice to any other
remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes
clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State
income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to
withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the
CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in
accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make
the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The
CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from
the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT.
Professional Services Contract (rev 06/2021) Page 4
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required
by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and
Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to
which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any
sub-contractor by COUNTY now or in the future.
Intellectual Property:
COTNRACTOR shall retain all copyrights and other intellectual property rights to written work
produced because of this award, including but not limited to, work product listed in SCOPE OF
SERVICES. CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty-
free license to access, reproduce, publish, copy, or otherwise use such written work. Program
materials may be reproduced (but not morphed, amended, revised, or redesigned) by any other party,
on a worldwide, non-exclusive basis and without fee in connection with their own educational or
program purposes, but may not be used in connection with sales or distribution for profit. The owner
must approve any use of project materials not specifically permitted under this provision, in advance
and in writing. As appropriate, all materials shall contain an attribution of ownership.
Third-Party Rights:
CONTRACTOR warrants that written work product(s) produced under the terms of this CONTRACT
will not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived
from the intellectual property of any third party, without the COUNTY'S prior written consent.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an
assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR
in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work
elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been fully performed.
Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any
money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses
incurred by COUNTY in completing the work, including all increased costs for completing the work,
and all damage sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the
notice of termination had been issued pursuant to the Termination for Public Convenience paragraph
hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its
sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is
terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual
work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not
constitute breach of CONTRACT by COUNTY.
' Professional Services Contract (rev 06/2021) Page 5 '
i
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including
State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this
paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance
with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that
such matters may be settled, or other appropriate action promptly taken. For objections that are not
made in the manner specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given
COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act,
failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of
Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional
compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the
amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work
performed, labor and material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension
of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the
claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a
detailed written statement of each element of cost or other compensation requested and of all
elements of additional time required, and copies of any supporting documents evidencing the amount
or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court
or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim,
dispute or controversy between the parties under, arising out of, or related to this CONTRACT or
otherwise, including issues of specific performance, shall be determined by arbitration in Shelton,
Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date
hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within
ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar
credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by
the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable
relief(including specific performance), or any other remedy available from a judge, including
expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have
the power to award punitive damages. The decision of the arbitrator shall be final and binding and an
order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive
remedy between them regarding any dispute presented or pled before the arbitrator. At the request of
either party made not later than forty-five (45) days after the arbitration demand, the parties agree to
submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date;
provided, that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within
six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is
commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing
in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or
demand for arbitration issued under this Agreement are not subject to arbitration.
' Professional Services Contract (rev 06/2021) Page 6 '
Change in Personnel
The success of the approved program is largely contingent on the approved staffing identified in the
proposal application and/or related to the final award amount and related services. Should there be
any material change in job description, level of authority, or employment status of program staffing (or
projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY
requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and
includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide weekly
updates after the written notice and plan until the staffing change is resolved.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not
limited to those pertaining to payment of wages and working conditions, in accordance with RCW
39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act;
and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety
as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of
Washington.
Equipment Purchase, Maintenance, and Ownership
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract
funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will
be used only for the program funded. The CONTRACTOR agrees to establish and maintain
transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance
records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for
any loss or damage to property of the COUNTY that results from the negligence of the contractor or
that results from the failure on the part of the contractor to maintain and administer that property in
accordance with sound management practices. In the case of Early Termination, the CONTRACTOR
agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in
writing by the CONTRACTOR and the COUNTY.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting
approved, CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any
applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of
the subcontractor during the contract term to assure fiscal conditions and performance metrics are
met. COUNTY will be included on any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or
any of its employees involved in the performance of this CONTRACT shall have or develop an interest
in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then
CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be
made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or
not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or
potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the
conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein
for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment
for all qualified applicants and employees without regard to race, color, creed, religion, national origin,
sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply
with all laws prohibiting discrimination against any employee or applicant for employment on the
tProfessional Services Contract (rev 06/2021) Page 7 '
grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall
take affirmative action to insure that applicants are employed, and treated during employment, without
regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations,
rate of pay or other forms of compensation benefits, selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or advertisements for
employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing
provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw
materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin,
sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or
business any service or benefits under this CONTRACT; or subject an individual or business to
segregation or separate treatment in any manner related to his/her/its receipt any service or services
or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to
participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to
require another person or corporation to refrain from submitting a proposal to or performing work or
providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future,
directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY; to the extent such action is based on the claim that information supplied by
the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and
damages attributable to any such claims that are finally awarded against COUNTY in any action.
Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such
claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality
of all information provided by COUNTY or acquired by CONTRACTOR in performance of this
CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after
having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY
notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall
indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense,
including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from
CONTRACTOR's breach of this provision.
' Professional Services Contract (rev 06/2021) Page 8 '
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's
Auditor's Office. Such review may occur with or without notice and may include, but is not limited to,
on-site inspection by COUNTY agents or employees, inspection of all records or other materials which
COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications
with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under this CONTRACT
for six (6) years after CONTRACT termination, and shall make them available for such review, within
Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the
Administrative Officer in advance of any inspections, audits, or program review by any individual,
agency, or governmental unit whose purpose is to review the services provided within the terms of
this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to
notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B-Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment
to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of
full compliance, payments not otherwise subject to withholding or set-off will be released to
CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,
agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised
Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the
obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim
brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by
the parties to this CONTRACT.
Contractor Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding
upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph.
Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages
to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution
of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or
warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials,
employees, agents and volunteers, harmless from and against any and all claims, damages, losses
and expenses, including but not limited to court costs, attorney's fees and alternative dispute
resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any
damage to or destruction of any property (including the loss of use resulting there from) which 1) are
caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its
employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or
volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with
performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of,
presence upon or proximity to the property of COUNTY. This indemnification obligation of
' Professional Services Contract (rev 06/2021) Page 9 ,
CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense
is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR
shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by
application of any other workmen's compensation act, disability benefit act or other employee benefit
act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually
negotiated by the parties.
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate
in the defense of any claim, damages, losses or expenses and such participation shall not constitute a
waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S
indemnity obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent
allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a
basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America,
the State of Washington, political subdivisions of the State of Washington and Mason County.
CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards
for licensing, certification and operation of facilities and programs, and accreditation and licensing of
individuals.
Conflict of Interest
Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY
may, in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after
due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service
Act, Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed
pursuant to the contract.
Unilateral Contract Changes
The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering
errors or other minor grammar or punctuation error without the need to amend the agreement. The
CONTRACTOR shall be notified when any correction take place and will be provided with a corrected
copy of the contract.
Contract Monitoring and Program Review
CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review
CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own
expense, to conduct an independent financial and/or programmatic audit of the expenditures related
to this contract.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community
Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the
Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including
COUNTY's right to receive and act on all reports and documents, and any auditing performed by the
COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Lydia Buchheit, Community and Family Health & Human Services Manager
Mason County Community Services
' Professional Services Contract (rev 06/2021) Page 10 '
415 N. 6th Street
Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787
E-mail: LydiaB(a)-co.mason.wa.us
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(cD-co.mason.wa.us
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except
service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer
under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S.
mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid
and binding upon either party, shall be in writing and signed by both of the parties.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of
Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be
governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications
which can be given effect without the invalid term, condition or application. To this end, the terms and
conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or
deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to
insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option
herein conferred in any one or more instances, shall not be construed to be a waiver or
relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in
full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Special Conditions
C. General Terms & Conditions
D. Exhibit B Insurance Requirements
E. Exhibits A, C
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
' Professional Services Contract (rev 06/2021) Page 11 '
EXHIBIT A
SCOPE OF SERVICE
Program: Behavioral Health Navigator Program
Program Description:
The Behavioral Health Navigator/Clinician serves as the Mason County Behavioral Health
Navigator and is responsible for partnering with Mason County Public Health (MCPH), Mason
County Sherriff's Office (MSCO), and the Shelton Police Department (SPD) supporting
individuals that are experiencing behavioral health issues.
Program Expectations:
• Develop a network of working relationships with Mason County Public Health, Mason County
Sherriff's Office, Shelton Police Department, behavioral health treatment providers, emergency
housing providers, and other social service providers.
• Connects individuals experiencing behavioral health issues to resources.
• Assists and collaborates with agencies, providers, and other stakeholders through committees,
workgroups, and consultations to maintain good relations and achieve optimum outcomes for
services. Collaborates to develop, implement and ensure ongoing utilization of
Research/Evidence Based Practices (EBPs) and Clinical Practice Guidelines.
• Provides linkages, coordination of care and when appropriate memorandums of understanding
with allied systems services and other community partners to enhance the System of Care
(SOC).
• Establish and maintain rapport with the population served.
• Provide information, consultation, and referral.
• Respond to requests for information about available services for individuals who are homeless,
individuals with behavioral health disorders, and those with other human and social service
needs. Make referrals to appropriate service providers and coordinate service delivery.
• Assist the target population served with obtaining basic resources such as shelter, food, medical
services, behavioral health treatment, jobs and other social and human services as needed.
• Develop and recommend procedures for identifying and screening people with social service
needs.
• Assist the target population served with obtaining basic resources such as shelter, food, medical
services, behavioral health treatment, jobs and other social and human services as needed.
• Provide outreach, engagement and liaison support to those people that are seen on a recurring
basis which may require short term intensive case management. Facilitate services for high-
need individuals across all involved systems of care.
• Monitor contact behaviors and progress, provide assistance toward attaining pre-determined
goals, and schedule appointments.
• Promote best practices in treatment approaches, support systems, and interventions. Meet with
and interview contacts, families, and other care providers to assess needs and eligibility of
services. Advocate needs of contacts within and outside system; liaise between contact,
caregivers, and service providers. Provide client-level and system-wide troubleshooting and
advocacy.
• Follow-up with identified individuals in an effort to bridge gaps between police and/or emergency
medical contacts and social service providers.
• Consult with other agency professionals on difficult cases.
' Professional Services Contract (rev 06/2021) Page 12 '
Performance/Reporting and Deliverables:
Provider will serve a minimum of 150 unique individuals per year with a 0.5 FTE Navigator/Clinician.
Provider will collect and report the following data to Mason County Public Health on an agreed upon
format, forms and schedule.
• Number of Referrals
• Clients served (Unduplicated)
• Number of referrals to Mason County LEAD
• Agencies referred to
• Referring LE agency
• Utilize the existing excel data collection tool
' Professional Services Contract (rev 06/2021) Page 13 '
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability"
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an
additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to
limits. Limits shall be no less than $2,000,000 per occurrence for all covered losses and no less than
$5,000,000 general aggregate, for bodily injury, personal injury, and property damage, including
without limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers,
no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident,
combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-
owned auto endorsement to the general liability policy described above. If CONTRACTOR or
CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall
obtain evidence of personal auto liability coverage with limits no less than $1,000,000 for each such
person.
4. Contractor shall provide evidence of professional liability insurance on a policy form appropriate to
contractor's profession. Limits shall be no less than $1,000,000 per occurrence and no less than
$3,000,000 general aggregate.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Such policy or policies shall
include as insureds those covered by the underlying policies, including additional insureds. Coverage
shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cost
liability exclusion precluding coverage for claims or suits by one insured against another. Coverage
shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in
the Work. The scope of coverage provided is subject to approval of county following receipt of proof of
insurance as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within
thirty (30) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else
involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties")to comply
with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of
any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY or must specifically allow the named insured to waive subrogation prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional requirements
by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY's protection without COUNTY's prior written consent.
' Professional Services Contract (rev 06/2021) Page 14 '
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY,
consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional
insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG
20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide
complete, certified copies of any policies required within 10 days of such request. COUNTY has the right,
but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid
by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due
CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under
these requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying parry, is intended to apply first and on a primary non-contributing basis
in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with
CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies
whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is
not effective until COUNTY executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements. Should any
coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability
that exceed the required limits or coverage that is broader than as outlined above, those higher limits and
broader coverage shall be deemed to apply for the benefit of any person or organization included as an
additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs
and Sections of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they include any
limiting endorsement that has not been first submitted to COUNTY and approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the
extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be
by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT
limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to
cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage,
other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any
subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this
agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any
cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and
types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such
change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and
CONTRACTOR may renegotiate CONTRACTOR's compensation.
' Professional Services Contract (rev 06/2021) Page 15 '
16. Requirements of specific coverage features are not intended as limitation on other requirements or as
waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is
for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured
to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation
or liability by such notice but has the right(but not the duty) to monitor the handling of any such claim or
claims if they are likely to involve COUNTY.
tProfessional Services Contract (rev 06/2021) Page 16 '
EXHIBIT C
BUDGET
Submit monthly invoice and ledger electronically to Abe Gardner at agardner@masoncountywa.gov.
Olympic Health and Annual Amount Comment
Recovery Services Funded TST
Staff Wages 40,000 1 year, 0.50 FTE of
Navigator/Clinician
Staff Benefits 10,000
Maximum Contract Total $50,000 $50,000
Payment:
Funding will be disbursed upon submitting the program reports and expenditure invoice according to
the vendor payment schedule of the County Assessor's Office.
Invoices are paid providing the CONTRACTOR performs the services, all expenses are allowable,
and submits all reporting to a satisfactory level. COUNTY will reimburse CONTRACTOR for actual
expenditures incurred each month. Payment is considered timely when paid within thirty days from
the date the invoice was approved.
The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not to
incur any expenses on the program using COUNTY funding prior to the effective date.
' Professional Services Contract (rev 06/2021) Page 17 '
MASON COUNTY
AGENDA ITEM SUMMARY FORM
o: Board of Mason County Commissioners
From: Marissa Watson, Senior Planner Action Agenda ❑
Public Hearing Q
Other ❑
Department: Community Services - Planning Ext: 367
Date: December 7, 2021 Agenda Item # 10 1
(Commissioner Staff To
Complete)
Briefing Date: October 25, 2021
Briefing Presented By: Marissa Watson
[ ] Item Was Not Previously Briefed With The Board
Please Provide Explanation Of Urgency
ITEM: Public hearing December 7, 2021 at 9:15 a.m. to consider rezone of
approximately 3.22-acre parcel from Rural Residential 5 (RR5) to Rural
Commercial 2 (RC2).
BACKGROUND:
This request by the applicant Michael Ricketts is to rezone approximately 3.22 acres
from Rural Residential 5 (RR5) to Rural Commercial 2 (RC2). Parcel 32232-34-90012 is
located about 260 feet to the east of the intersection of E McReavy Rd and E Dalby Rd.
The parcel is bordered by E Dalby Rd to the south, a gas station and convenience store
to the west, a PUD #1 switch station to the east, and two larger parcels that are already
developed with residential structures. South Shore Construction LLC and the New
Community Church of Union are both located in close proximity. Imagery indicates the
parcel has been clear of a good portion of the trees since at least 1990 with periods of
scotch broom over growth. Access to the gas station and convenience store from E
Dalby Rd intersects the very southwest corner of the subject parcel. The parcel to the
west of the subject parcel is zoned Rural Commercial 1 (RC1). The applicant previously
applied for and participated in a pre-application conference with the County and
expressed his desire to develop a self-storage facility on the site.
RECOMMENDED ACTION:
Board of County Commissioners shall approve the rezone of parcel number
32232-34-90012 from RR5 (Rural Residential 5) to RC2 (Rural Commercial 2).
ATTACHMENT(S):
Ordinance
Staff Report with Attachments
11/15/2021
ORDINANCE NUMBER
AMENDMENTTO MASON COUNTY DEVELOPMENT AREAS (ZONING) MAP
RICKETTS REZONE
ORDINANCE Mason County Development Areas (Zoning) Map under the authority of RCW
36.70A.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, the County needs to address certain requests for comprehensive plan and zoning
changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management
Act); and
WHEREAS, Ricketts Family Trust, C/O Michael Ricketts, owner of real property in Mason
County known as parcel 32232-34-90012, has requested a zoning change of the property from
Rural Residential 5 (RR5) to Rural Commercial 2 (RC2); and
WHEREAS, on October 19, 2021, the Mason County Planning Advisory Commission held a
public hearing to consider the amendment and passed a unanimous motion to recommend
approval of said rezone; and
WHEREAS, the Board of County Commissioners considered the requested rezone at a duly
advertised public hearing on December 7, 2021; and
WHEREAS,the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments,testimony and comments presented; and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to the
Development Areas (Zoning) Map complies with all applicable requirements of the Growth
Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the
best public interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendment to the Mason County Development Areas (Zoning) Map rezoning the
parcel 32232-34-90012 from Rural Residential 5 (RR5)to Rural Commercial 2 (RC2).
DATED this day of 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin; Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
Tim hitehe ,
ffi Kevin Shutty, Commissioner
z
Page I November 15,2021
REQUEST FOR REZONE
APPLICANT PROPOSAL - PROPOSED REZONE OF 3.22 ACRES FROM
RURAL RESIDENTIAL 5 (RR5) TO RURAL COMMERCIAL 2 (RC2).
STAFF CONTACT
Marissa Watson, Senior Planner
Ext#367
APPLICANT PROPERTY OWNER
Michael Ricketts Ricketts Family Trust
34o E Olympic Vista Dr Same
Union,WA 98592
SUMMARY OF PROPOSAL
Rezone parcel 32232-34-90012 from Rural Residential 5 (RR5) to Rural Commercial 2 (RC2). This
parcel is in the Rural Development Areas. This does not require an amendment to the Future Land
Use Map.
PARCEL INFORMATION
Parcel No.32232-34- 09 oil:The parcel is approximately 3.22 acres and located about 26o feet to the
east of the intersection of E McReavy Rd and E Dalby Rd.The parcel is bordered by E Dalby Rd to the
south,a gas station and convenience store to the west, a PUD#1 switch station to the east, and two
larger parcels that are already developed with residential structures. South Shore Construction LLC
and the New Community Church of Union are both located in close proximity. Imagery indicates the
parcel has been clear of a good portion of the trees since at least 1990 with periods of scotch broom
overgrowth. Access to the gas station and convenience store from E Dalby Rd intersects the very
southwest corner of the subject parcel. The parcel to the west of the subject parcel is zoned Rural
Commercial i(RC1)
ZONING INFORMATION
CURRENT ZONING DESIGNATION:
Rural Residential 5(RR5)
This district provides for residential development on parcels of five acres or more.
Uses permitted are single-family residential, hobby farm (small scale commercial agriculture,
including aquaculture and wood lots), church, local community and recreation centers, group
homes, cell towers,fire station,fish hatchery, public utilities.Accessory uses allowed are cottage
industry(home occupation), single-family residence. Special Permit Required Uses allowed are
essential public facility, schools, commercial day care centers, cemetery, and home occupations
and cottage industries that do not meet the standards in-section 17.03.021. Signs are permitted
not to exceed twelve square feet in size and six feet in height except for temporary signs
permitted by-section 17.05.025. Signs prohibited by section 3.7.03.203 are not allowed.
Staff Report Ricketts_BOCC.docx
Page 2 November 15,2021
PROPOSED ZONING DESIGNATION:
Rural Commercial 2(RCz)
There are four types of rural commercial districts.These districts provide for a variety of
commercial areas reflecting the diversity of existing business areas. Parcels with this designation
that are located within RACs, hamlets, ICIAs, and other areas designated under RCW
36.7oA.070(5)(d)(i) ("DI LAMIRDs")shall be principally designed to serve the existing and
projected rural population.The county's primary method of such design is to limit building size,
height, and floor to area ratios so that businesses of such size and intensity will ordinarily be
oriented towards primarily serving the existing and projected rural population. Isolated LAMIRDs
("Di and D3 LAMIRDs")of a commercial nature are not required to be principally designed to
serve the rural population.These isolated commercial LAMIRDs, however, shall protect rural
character, which is defined at RCW 36.7oA.030(14), by containing and limiting rural development,
by not being in conflict with surrounding uses and by assuring that such development is visually
compatible with the surrounding area.The county's primary method of achieving such purpose is
by providing for buffer yards, limiting the character of rezones, by limiting building size, height,
and floor to area ratios in such a way as to be appropriate for the rural areas. Public services and
facilities shall not be provided so as to permit low intensity sprawl.
Rural Commercial 2: Uses permitted are convenience/general store, retail, restaurant,vehicle and
equipment repair and maintenance(automotive,truck,farm implement, and small engines),
small office, laundry, professional services, public meeting space, nursery, post office/fire station,
church, local community and recreation centers, commercial/government operated day care,
single-family residential.
Uses permitted with Special Use Permit are Gas and self-storage.
BACKGROUND
The applicant submitted a complete rezone application, with fees, to the Permit Assistance Center
on 8/23/2021..The parcel is owned by the Ricketts Family Trust and the applicant is Michael Ricketts.
The applicant previously applied for and participated in a pre-application conference with the County
and expressed his desire to develop a self-storage facility on the site. The planning department
representative indicated that the parcel would require rezoning to an appropriated rural commercial
zone and if approved the applicant would also have to apply for a special use permit. Special use
permits require an additional public hearing process before the hearing examiner.
ANALYSIS
Mason County Code Section 1-7.05.o8o(a)describes the eight rezone criteria used to review a rezone
proposal. These criterions have been established and adopted specifically for Mason County to
establish standards by which each rezone is to be reviewed. The Code requires that each rezone be
evaluated considering these standards; however, it does not require that they all be met. Below is
Staff response to the proposed request:
1. Development allowed by the proposed rezone designation shall not damage public health,
safety, and welfare.
Staff Report Ricketts_BOCC.docx
Page 3 November 15,2021
This criterion is met as the applicant's proposed rezone of the property will not damage public health,
safety, or welfare. All local, state, and federal codes will be adhered to prior to any proposed
development.
2. The zone designation shall be consistent with the Mason County Comprehensive Plan,
Development Regulations,and other county ordinances,and with the Growth Management Act;
and that designation shall match the characteristics of the area to be rezoned better than any
other zone designation.
Staff believes this criterion has been met as it is consistent with the Comprehensive Plan and
specifically consistent with the RCz section of the Development Regulations. The subject parcel is
situated between an existing gas station and convenience store and PUD switch station. The parcel
to the west is zoned rural commercial 1(RCs)and has served a commercial use for many years. The
location and proximity of existing adjacent uses make the subject parcel more suitable to commercial
uses than residential.
3. No rezone shall be approved if, either by itself or together with other rezoning and/or
development, whether actual or potential, the cumulative impacts of such zoning would be to
materially increase sprawling, low-density rural development, or to significantly increase uses
incompatible with resource-based uses in the vicinity.
This criterion is met, and staff believes the rezone of this parcel would not increase sprawl or low-
density development or cause it to occur. The parcel has been undeveloped for many years and the
proposed zoning would be consistent with the adjacent zoning. Staff does not believe there are any
resource-based uses in the vicinity that would be affected by rezoning to RC2.
4. No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development, whether actual or potential, the cumulative impacts
of such zoning would be to materially increase demand for urban services in rural areas,including
but not limited to streets, parking, utilities,fire protection, police, and schools.
This criterion is met as the proposed zoning doesn't intensify the demand for urban services,
including but not limited to streets,parking, utilities,fire protection,police, and schools.
5. No rezone to more intensive land use shall be approved if, either by itself or together with
other rezoning and/or development,whether actual or potential,the cumulative impacts of such
zoning would be to materially interfere with the Growth Management Act goal to encourage
development in urban areas where adequate public services and facilities exist or can be
provided in an efficient manner.
This criterion is met as the proposed rezone of this parcel would not materially interfere with the
Growth Management Act goal to encourage development in urban areas where adequate public
services and facilities exist or can be provided in an efficient manner. The rezone is located on a parcel
that has been bordered by commercial uses, as well as public utilities for almost thirty years.
6. No rezone to more intensive land use shall be approved if, either by itself or together with
other rezoning and/or development,whether actual or potential,the cumulative impacts of such
zoning would be to materially interfere with the Growth Management Act goal to encourage
Staff Report Ricketts_BOCC.docx
Page 4 November 15,2021
retention of open space, to conserve fish and wildlife habitat, and generally to protect the
environment, including air and water quality.
This criterion is met as the proposed rezone would not materially interfere with the Growth
Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat,
and generally to protect the environment, including air and water quality. The site has been clear of
much of the vegetation for many years and is located between a gas station and convenience store
and a PUD#1 switch station. All setbacks and critical area buffers, if found, shall be adhered to
and/or mitigated.
7. No rezone to more intensive land use shall be approved if, either by itself or together with
other rezoning and/or development,whether actual or potential,the cumulative impacts of such
zoning would be to create pressure to change land use designations of other lands or to increase
population growth in rural areas as projected in the Mason County Comprehensive Plan.
This criterion is met as the proposed rezone would not create pressure to change surrounding land
uses. The parcel's configuration and the adjacent uses make it more suitable to commercial zoning
than residential. The rezone is not projected to affect population growth in the rural areas. Based on
the Comprehensive Plan for Mason County the projected population growth will not exceed the
amount of buildable lands available.
8. These criteria shall not be construed to prevent corrective rezoning of land necessitated by
clerical error or similar error of typography or topography committed in the original zoning of
such land.
N/A, not zoned in error.
STATE ENVIRONMENT PROTECTION ACT (SEPA)
A SEPA checklist was prepared for this project. A formal SEPA Determinations of Non-Significance
was made on September 1.5, 2021. Comment period for this determination closed on September 29,
2021. No comments were received for this rezone proposal.
PUBLIC NOTIFICATION
All property owners within 300 feet of the subject parcel were notified by mail (in mail 9/21/21)
informing them of the proposal to rezone the property. In addition, Public Notice of this public
hearing was published in the Mason Shelton Journal on October 7&1.4, 2021.The Public Notice was
posted onsite on September 20, 2021.
PLANNING ADVISORY COMMISSION
On October 1.8, 2021,the Planning Advisory Commission held a public hearing on this proposal.
After calling for testimony and deliberation,they made a unanimous decision to recommend
approval to the BOCC.
PUBLIC COMMENTS
At the time of drafting this report no comments had been received.Any comments received prior to
the hearing will be forwarded to the BOCC and the applicant.
Staff Report Ricketts_BOCC.docx
Page 5 November 15,2021
,SUMMARY AND RECOMMENDATION
Staff and the Planning Advisory Commission recommend that the Board of County Commissioners
approve this rezone request.
ATTACHMENTS
• Application and Rationale for Request
• Current Zoning Map
• SEPA DNS and Checklist
• Notice of Hearing
• 6o-Day Notice to Commerce
• Property owners within 300'who received notice by mail
Staff Report Ricketts BOCC.docx
Fee: $2,220.001
MASON COUNTY 4F-w0?'( -WS
COMMUNITY SERVICES
Building,Planning,Environmental I lealth,Community Health
615 W.Alder St.—Bldg.8,Shelton,WA 98584
Phone:(360)427-9670 ext.352 ♦ Fax:(360)427-7798
APPLICATION FOR AMENDMENT TO:
El Comprehensive Plan Policy ❑Development Regulations
[-]Future Land Use Map (Comp Plan Amendment)
XZoning Map (Development Regulation Amendment)
One application per parcel or contiguous group of parcels. This application does not guarantee
approval. You should discuss your proposal with the County Long Range Planner prior to application.
Burden is on applicant to show compliance with the Comprehensive Plan or Growth Management Act
policies and other planning ordinances. PLA�7�TTM'I�w
Applicant: -'f-\ 1 PLANNING
Mailing Address: `
City. Sta&-x� Zip:
Telephone No.: — j L�1 Y.(A t CpµL
Parcel Number(s): 2 --Z� I—no 'Z
Parcel Size and Legal Description: �L �
What kind of change in Comprehensive Plan Policy,Development Regulation,or Comprehensive Plan
Map(Future Land Use/Zoning) is requested?(Attach additional pages,if needed.)
Rationale for the Request: (include information on the property features, land use, and maps that will
be used in considering your application) (see the attached information sheet)
and date
� s
• 17.05.080-Rezone criteria.
(a) Rezone Criteria.The county shall review a rezone proposal and enter written findings for the
following criteria:
(1) Development allowed by the proposed rezone designation shall not damage public
health, safety and welfare;
(2)The zone designation shall be consistent with the Mason County comprehensive plan,
development regulations,and other county ordinances, and with the Growth Management Act;
and that designation shall match the characteristics of the area to be rezoned better than any
other zone designation;
(3) No rezone shall be approved if, either by itself or together with other rezoning and/or
development,whether actual or potential,the cumulative impacts of such zoning would be to
materially increase sprawling, low-density rural development,or to significantly increase uses
incompatible with resource-based uses in the vicinity;
(4) No rezone to more intensive land use shall be approved if,either by itself or together
with other rezoning and/or development,whether actual or potential, the cumulative impacts of
such zoning would be to materially increase demand for urban services in rural areas, including,
but not limited to,streets, parking,utilities,fire protection, police and schools;
(5) No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development,whether actual or potential,the cumulative impacts of
such zoning would be to materially interfere with the Growth Management Act goal to encourage
development in urban areas where adequate public services and facilities exist or can be provided
in an efficient manner;
(6) No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development,whether actual or potential,the cumulative impacts of
such zoning would be to materially interfere with the Growth Management Act goal to encourage
retention of open space,to conserve fish and wildlife habitat, and generally to protect the
environment, including air and water quality;
(7) No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development,whether actual or potential,the cumulative impacts of
such zoning would be to create pressure to change land use designations of other lands or to
increase population growth in rural areas as projected in the Mason County comprehensive plan;
(8)These criteria shall not be construed to prevent corrective rezoning of land necessitated
by clerical error or similar error of typography or topography committed in the original zoning of
such land.
Rezone Criteria 17.05.080
We have answered the following questions after reviewing the Mason County comprehensive plan and
the growth management act. We believe they reflect the goals and objectives of Mason Co. to further
enhance the sense of community,safety, peace, and lack of crowding to Union and the surrounding
area.
Please find answers/finding to rezone questions
1) Our proposed project HCS is designed to help the community to place personal items in a safe
environment. At no point will this facility have any harm to public health, welfare or safety.
2) Hood canal storage will comply with all Mason, and surrounding county comprehensive plans
and the growth management act in that it would match the characteristics of the existing
commercially zoned businesses as it would provide economic expansion, broaden the county tax
base and promote well-designed development for the community.
3) The proposed HCS project would have no impact on sprawling and/or low-density development
and as such would have a low use of resources in the vicinity.
4) The proposed HCS project would not increase the demand for urban services,such as schools,
police,or street parking.
5) The proposed HCS project is consistent with the Mason Co.growth act by providing a needed
service to the community where currently where there is a wait-list for two years.
6) The proposed HCS project is consistent with the growth management actin that its intended use
would not hinder or endanger any fish or wildlife habitat and would have no impact to air or
water quality.
7) The proposed HCS project is consistent with the Mason Co comprehensive plan where it would
fill a need within the community without creating demand for additional land use designation or
increase in population to the area.
8) N/A
Date Received:
.,l,� cop - MASON COUNTY
If' COMMUNITY SERVICES DEPARTMENT
BUILDING•PLANNING•FIRE MARSHAL
— Mason County Bldg.8,615 W.Alder St
es� Shelton,WA 98584 www.co.masonma.us 360-427-9670 ext 352
Permit#:
Propertv Owner's Authorization Letter
(�
I (we):
(Print Properh)Owners Name/Finn/Organization)
Hereby Authorize: V \\C)\Aul� \, <�
(Applicant-Name of Pelson to Sign Permit) 1
Representative
(Applicant Comparry Name/Organization)
To apply ly for,sign, and pick-up building permits for the following proposed work:
_12EZ.D�LE ofrttzC�L 37_�,.�2 - v4 Sao 1 Z-
(Brief Description of Work to be Done)
Job Location:
(Proper),Site Address)
As property owner(s),I(we)hereby grant permission to the applicant referenced above to apply for,sign,and pick-
up the building permit for the work as indicated above. All work performed must meet all provisions of the
Building Codes and the Laws of Mason County and the State of Washington,as applicable,whether specified or
not.Residential Contractofs-afire required to have a current State of Washington Contractors License(RCff"18.27).
jff rat:ire) (Date)
Rev.0311012016 jlbn
Rezone Request for Parcel 32232-34-90012 from RR5 to RC2
r'
�E
r
Existing Zoning- Rural Residential 5 (RR5)
Convenienc I Proposed Zoning: Rural Commercial 2 (RC2) A ,
'4
40
1�1�1�1111■�11■III■■III
P U D Switch Station
9/13/2021, 4:16:55 PM 1:1,532
,..,� 0 70 140 280 ft
�...3 County Boundary — Contours 5 ft Inholding Lands Rural Residential 10 Acres
• Development Areas 0 20 40 80 m
Site Address(Zoom in to 1:5,000) Rural Residential 2.5 Acres Rural Residential 20 Acres
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS,
IN Rural Multi Family USDA, USGS,AeroGRID, IGN,and the GIs User Community, Esri, HERE,
❑ Tax Parcels(Zoom in to 1:30,000) I Rural Residential 5 Acres Agricultural Resource Lands
Mason County WA GIS Web Map Application
Richard Diaz I Esri,HERE,Garmin I Earthstar Geographics I
MASON COUNTY
Planning Division of Community
t MASON COUNTY Development
COMMUNITY SERVICES 615 W. Alder St. Bldg.8, Shelton,WA 98584
360-427-9670 ext 352
BuJdinty Manning,Enviraimvntat NoWih Community Haatth
DETERMINATION OF NONSIGNIFICANCE
(WAC 197-11-34)
SEP2021-00074
Description of Rezone of approximately 3.22 acres from Rural Residential 5 to Rural Commercial 2. Future
Proposal: project may be the siting of a self storage facility.
Proponent: RICKETTS, MICHAEL
Location of Proposal: UNKNOWN
Parcel Number: 322323490012
Legal Description:
Lead Agency: Mason County
Planner: Marissa Watson
The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the
environment. An Environmental Impact Statement(EIS) is not required under RCW 43.21C.030(2)(c). This decision was
made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This
information is available to the public upon request.
Please contact the planner at 360-427-9670 x352 with any questions. This DNS is issued under WAC 197-11-340(2).
The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final.
Comments must be submitted to the Dept. of Community Development, 615 W Alder St, Shelton WA 98584 by:
09/29/2021 Appeal of this determination must be filed with a 14-day period following this final determination
date, per Mason County Code Chapter 15.11 Appeals.
%/6� 9/15/2021
Authorized Local Government Official Date
Page: 1
SEPA Environmental Checklist ( Mason County Permit Center Use: I
SEP 0Uc)7`r
❑ Single Family DNS_$600.00 �.
Other DNS: 0 to 9.99 acre--s: S730 I Parcel#: 32 2 3 z- 3W —qo ole-,
1-6 to 20 acres: $880
Over 20 acres: $1100 Date Rcvd:
❑ DS/EIS: $5000+ $90 per hour
6P� w
-- }
Purpose of checklist:
Governmental agencies use this checklist to help determine whether the environmental impacts of your
proposal are significant. This information is also helpful to determine if available avoidance, minimization
or compensatory mitigation measures will address the probable significant impacts or if an environmental
impact statement will be prepared to further analyze the proposal.
Instructions for applicants: fheM
.This environmental checklist asks you to describe some basic information about your proposal. Please
answer each question accurately and carefully, to the best of your knowledge. You may need to consult
with an agency specialist or private consultant for some questions. You may use "not applicable" or
"does not apply" only when you can explain why it does not apply and not when the answer is unknown.
You may also attach or incorporate by reference additional studies reports. Complete and accurate
answers to these questions often avoid delays with the SEPA process as well as later in the decision-
making process.
The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of
time or on different parcels of land. Attach any additional information that will help describe your proposal
or its environmental effects. The agency to which you submit this checklist may ask you to explain your
answers or provide additional information reasonably related to determining if there may be significant
adverse impact.
Instructions for Lead Agencies:
Please adjust the format of this template as needed. Additional information may be necessary to
evaluate the existing environment, all interrelated aspects of the proposal and an analysis of adverse
impacts. The checklist is considered the first but not necessarily the only source of information needed to
make an adequate threshold determination. Once a threshold determination is made, the lead agency is
responsible for the completeness and accuracy of the checklist and other supporting documents.
A. BACKGROUND fheipl
1. Name of proposed project, if applicable: [heipi
.Oc>oL —
2. Name of applicant: L)ei
v �\
3. Address and phone number of applicant and contact person: f�^
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2016 paps 1 of 11
4. Date checklist prepared: Lein
5. Agency requesting checklist: [L,e) 0,/�',�oh �o
cSl
6. Proposed timing or schedule (including phasing, if applicable): [help) S `.
7. Do you have any plans for future additions, expansion, or further activity related to or connected with
this proposal? If yes, explain. nei p
�Q,�T-S�Y U �r p',1 P C.� tj✓o'�O S c�. ,
8. List any environmental information you know about that has been prepared, or will be prepared,
directly related to this proposal. Lkm
9. Do you know whether applications are pending for governmental approvals of other proposals
directly affecting the property covered by your proposal? If yes, explain. y)eiJ)
10. List any government approvals or permits that will be needed for your proposal, if known. het 1
lV:� 146 /cpPrc✓�� , C' 7eU a VS�
"j ��lm' /t -r�praveA()lWvv& Cow�wtere, a.1 bu.tck,
11. Give brief, complete description of your proposal, including the proposed uses and the size of
the project and site. There are several questions later in this checklist that ask you to describe
certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead
agencies may modify this form to include additional specific information on project description.) t,ei
'T N-�S �J�L Pi'C p�t'�D re.'�}�-'� "T"h� !mil o►v-(�r o+tom" KC-'1���� �
�Zo„L�p.,,Q��E�- �ELti��7i ►LC's I�vcJQ..-� 32z3� �34 -�aa�Z
(Ze2o yy
. �►'ov► R��-� {� �CZ .� e�` St22� 'k- 3 . 22 ac2rv .
FU-t-u¢t_ �lCA.VAs fu✓ 2eZv►te, t� or-pPV-b t t a �e� -Sf-nr"
Vim; k�'
12. Location of the proposal. Give sufficient information for a person to understand the precise location
of your proposed project, including a street address, if any, and section, township, and range, if
known. If a proposal would occur over a range of area, provide the range or boundaries of the
site(s). Provide a legal description, site plan, vicinity map, and topographic map, if reasonably
available. While you should submit any plans required by the agency, you are not required to
duplicate maps or detailed plans submitted with any permit applications related to this checklist. JkM
Parcel #(s): Z - --rA — C�,cx,iZ.
Address: t-jt)" e-- /'v-5Sticrf�p
Legal Description:5`I�� E��Z 5�5 W r✓K'(� Z a 5P f+2(9�f �,4{�;.t PCt-z ar^ 92-9 01 4 Z- 8
Twp/Range/Section and/or GPS location:
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2016 Page 2 of 11
B. ENVIRONMENTAL ELEMENTS fhelp
1. Earth
a. General description of the site Lht.iL)l
(circle one):( F� rolling, hilly, steep slopes, mountainous, other:
b. What is the steepest slope on the site (approximate percent slope)?fhei
c. What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)?
If you know the classification of agricultural soils, specify them and note any agricultural land of
long-term commercial significance and whether the proposal results in removing any of these
soils. theu
d. Are there surface indications or history of unstable soils in the immediate vicinity? If so,
describe, j�-i p
e. Describe the purpose, type, total area, and approximate quantities and total affected area of any
filling, excavation, and grading proposed. Indicate source of fill. 1[iei IZA—� c
f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe. fheil]
g. About what percent of the site will be covered with impervious surfaces after project
construction (for example, asphalt or buildings)? Lhc
Ii. Proposed measures to reduce or control erosion, or other impacts to the earth, if any:_h[ \gio
� Vl
2. Air
a. What types of emissions to the air would result from the proposal during construction, operation,
and maintenance when the project is completed? Ify, generally describe and give
approximate quantities if known. th0f)]
b. Are there any off-site sources of emissions or odor that may affect your proposal? If so,
generally describe. Lam] \
c. Proposed measures to reduce or control emissions or other impac�s to air, if any: RjtU
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted). 2016 Page 3 of 11
3. Water
a. Surface Water. h J
1) Is there any surface water body on or in the immediate vicinity of the site (including year-
round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, descrJbe type and
provide names. If appropriate, state what stream or river it flows into. [110p]
2) Will the project require any work over, in, or adjacent to (within 200 feet) the described
waters? If yes, please describe and attach available plans. heiLJ
3) Estimate the amount of fill and dredge material that would be placed in or removed from
surface water or wetlands and indicate the area of the site that would be affected.
Indicate the source of fill material. theme]
4) Will the proposal require surface water withdrawals or diversions? Give general description,
purpose, and approximate quantities if known. LLIeio \*
5) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. fhellp]
6) Does the proposal involve any discharges of waste materials to surface waters? If so,
describe the type of waste and anticipated volume of discharge. th ip
b. Ground Water:
1) Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a
general description of the well, proposed uses and approximate quantities withdrawn from
the well. Will water be discharged to groundwater? Give general description, purpose, and
approximate quantities if known. he�
2) Describe waste material that will be discharged into the ground from septic tanks or other
sources, if any (for example: Domestic sewage; industrial, containing the following
chemicals. . . ; agricultural; etc.). Describe the general size of the system, the number of
such systems, the number of houses to be served (if applicable), or the number of animals or
humans the system(s) are expected to serve. n[ eiu]
c. Water runoff (including stormwater):
1) Describe the source of runoff(including storm water) and method of collection and disposal,
if any (include quantities, if known). Where will this water flow? Will this water flow into other
waters? If so, describe. Jnejp]
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2016 Page 4 of 11
2) Could waste materials enter ground or surface waters? If so, generally desc e. (help]
3) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so,
describe. V��\
d. Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern
impacts, if any:
N
4. Plants LhpipI
a. Check the types of vegetation found on the site: [jiopl
> deciduous tree: alder, maple, aspen, other
evergreen tree: fir, cedar, pine, other
shrubs
grass
pasture
crop or grain
orchards, vineyards or other permanent crops
wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other
water plants: water lily, eelgrass, milfoil, other
other types of vegetation
b. What kind and amount of vegetation will be removed or altered? fi,ei
c. List threatened and endangered species known to be on or near the site. !�ei
V���
d. Proposed landscaping, use of native plants, or other measures to preserve or enhance
vegetation on the site, if any: [iiel v) `�
e. List all noxious weeds and invasive species known to be on or near the site.
5. Animals
a. List any birds and other animals which have been observed on or near the site or are known to
be on or near the site. Examples include: LeIR]
birds: hawk, heron, eagle, songbirds, other.
mammals: deer; bear, elk, beaver, other:
fish: bass, salmon, trout, herring, shellfish, other:
SEPA Environmental checklist(wAC 197-11-960)(MC version-non project portion omitted): 2016 Page 5 of 11
b. List any threatened and endangered species known to be on or near the site. he)
c. Is the site part of a migration route? If so, explain. i)-ielPl VV�
d. Proposed measures to preserve or enhance wildlife, if any: Lhel})j
e. List any invasive animal species known to be on or near the site. 1
6. Energy and natural resources
a. What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the
completed project's energy needs? Describe whether it will be used for heating, manufacturing,
etc. Liropj ���S i�j�-� k ;` l�' ' \
b. Would your project affect the potential use of solar energy by adjacent properties?
If so, generally describe. Ihel)
c. What kinds of energy conservation features are included in the plans of this proposal?
List other proposed measures to reduce or control energy impacts, if any: jhelpl
-,
7. Environmental health
a. Are there any environmental health hazards, including exposure to toxic chemicals, risk
of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal?
If so, describe. iiei 1 A o
1) Describe any known or possible c^onntta`mination at the site from present or past uses.
� `E-
2) Describe existing hazardous chemicals/conditions that might affect project development and
design. This includes underground hazardous liquid and gas transmission pipelines located
within the project area and in the vicinity. 1
3) Describe any toxic or hazardous chemicals that might be stored, used, or produced during
the project's development or construction, or at any time during the operating life of the
project.
4) Describe special emergency services that might be required.
SEPA Environmental checklist(WAC 197.11-960)(MC version-non project portion omitted): 2016 Page 6 Of 11
5) Proposed measures to reduce or control environmental health hazards, if any:
b. Noise
1) What types of noise exist in the area which may affect your project (for example:
traffic, equipment, operation, other)? [ne.lpj
2) What types and levels of noise would be created by or associated with the project on a
short-term or a long-term basis (for example: traffic, construction, operation, other)? Indi-
cate what hours noise would come from the site. i A l� �00
3) Proposed measures to reduce or control noise impacts, if any: LEI
8. Land and shoreline use
a. What is the current use of the site and adjacent properties?Will the ro osal affect current land
uses on nearby or adjacent properties? If sp. describe. of e!�
C-1VAtJ11__� I v
b. Has the project site been used as working farmlands or working forest ands? If so, describe.
How much agricultural or forest land of long-term commercial significance will be converted to
other uses as a result of the proposal, if any?
If resource lands have not been designated, how many acres in farmland or forest land tax
status will be converted to nonfarm or nonforest use? Lheipi
VJ
1) Will the proposal affect or be affected by surrounding working farm or forest land normal
business operations, such as oversize equipment access, the application of pesticides,
tilling, and harvesting? If so, how:
c. Describe any structures on the site. f,ei)]
d. Will any structures be demolished? If so, what? LneM v
e. What is the current zoningclassification of the site? neipi
L _�7
f. What is the current comprehensive plan designation of the site?LLeji A \ �L) l ._
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2016 Page 7 of 11
g. If applicable, what is the current shoreline master program designation of the site? [nelpj
h. Has any part of the site been classified as a critical area by the city or county? If so, specify. C)
[help]
i. Approximately how many people would reside or work in the completed project? held
j. Approximately how many people would the completed project displace? fheM
k. Proposed measures to avoid or reduce displacement impacts, if any: [het
L. Proposed measures to ensure the proposal is compatible with existing and projected land
uses and plans, if any: (help] \\��'\
m. Proposed measures to ensure the proposal is compatible with nearby agricultural and forest
lands of long-term commercial significance, if any:
9. Housing
a. Approximately how many units w uld be provided, if any? Indicate whether high, middle, or low-
income housing. fhei ]i V \
b. Approximately how many units, if any, wo Id be eliminated? Indicate whether high,
middle, or low-income housing. het� � �,
c. Proposed measures to reduce or control housing impacts, if any: LLIQM
10. Aesthetics
a. What is the tallest height of any proposed structure(s), not including,antennas; what is
the principal exterior building material(s) proposed? hey \ .:..\ \
b. What views in the immediate vicinity would be altered or obstructed? L,ejp] wry
c. Proposed measures to reduce or control aesthetic impacts, if any: fhem \OVA--
11. Light and glare
a. What type of light or glare will the proposal produce? What time of day would it mainly
occur? [noire \A A
b. Could light or glare from the finished project be a safety hazard or interfere with views? he�
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2015 Page 8 of 11
i
\( ,
c. What existing off-site sources of light or glare may affect your proposal? Lelp] C
d. Proposed measures to reduce or control light and glare impacts, if any: [help]
12. Recreation
a. What designated and informal recreational opportunities are in the immediate vicinity? hey \
b. Would the proposed project displace any existing recreational uses? If so, describe. Lhqm
c. Proposed measures to reduce or control impacts on recreation, including recreation `�j�
opportunities to be provided by the project or applicant, if any: hel �} ,
13. Historic and cultural preservation
a. Are there any buildings, structures, or sites, located on or near the site that are over 45 years old
listed in or eligible for listing in national, state, or local preservation registers located on or near
the site? If so, specifically describe. LtLeiij \
b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation?
This may include human burials or old cemeteries. Are there any material evidence, artifacts, or
areas of cultural importance on or near the site? lease list any professional studies conducted
L
at the site to identify such resources. ei
c. Describe the methods used to assess the potential impacts to cultural and historic resources on
or near the project site. Examples include consultation with tribes and the department of
archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc. Ihclp
d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to
resources. Please include plans for the above and any permits that may be required. \ ��
14. Transportation
a. Identify public streets and highways serving the site or affected geographic area and describe
proposed access to the existing street system.. Show on site plans, if any. lLiey
SEPA Environmental checklist(WAC 197-11-960)(MC version-non project portion omitted): 2016 Page 9 of 11
15. Public Services LLelp
a. Would the project result in an increased need for public services (for example: fire protection,
police protection, public transit, health care, schools, other)? If so, generally describe.
b. Proposed measures to reduce pr control direct impacts on publicservices, 9 any.
16. Utilities hj el
a. Circle utilities currently available at the site:
electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system,
other
c. Describe the utilities that are proposed for the project, the utility providing the service,
and the general construction activities on the site or in the immediate vicinity which might
be needed.
C. Signature HELP
The above answers are,.tr a and complete to.the best of my knowledge. I understand that the
lead agency is relyin 'erg-to make its ecision.
Signature:
Name of signee
Position and Agency/Organization .� �
Date Submitted: '1 --F-0
D. Supplemental sheet for nonproject actions HELP
(IT IS NOT NECESSARY to use this sheet for project actions)
Because these questions are very general, it may be helpful to read them in conjunction
with the list of the elements of the environment.
When answering these questions, be aware of the extent the proposal, or the types of
activities likely to result from the proposal, would affect the item at a greater intensity or
at a faster rate than if the proposal were not implemented. Respond briefly and in
general terms.
SEPA Environmental checklist(WAC 197-11-960)(MC version) July 2016 Page 12 of 14
1. How would the proposal be likely to increase discharge to water; emissions to air; pro-
duction, storage, or release of toxic or hazardous substances; or production of noise?
Proposea measuureL to_avoid or reduce such iricrease/s'are:
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2. How would the proposal be likely to affect plaints, animals, fish, or marine life?
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Proposed measures to protect or conserve plants,animals,fish, or marine life are:
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3. How would the proposal be likely to deplete energy or natural resources?
Proposed measures to protect or conserve energy and natural resources are:
4. How would the proposal be likely to use or affect environmentally sensitive areas or
areas designated (or eligible or under study)for governmental protection; such as parks,
wilderness, wild and scenic rivers,threatened or endangered species habitat, historic or
cultural sites, wetlands, floodplains, or prime farmlands?
Proposed measures to protect such resources or to avoid or reduce impacts are:
5. How would the proposal be likely to affect land and shoreline use, including whether it
would allow or encourage land or shoreline uses incompatible with existing plans?
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Proposed measures to avoid or reduce shoreline and land use impacts are: u 7VA 6{ AbY)
SEPA Environmental checklist(WAC 197-11-960)(MC version) July 2016 Page 13 of 14
6. How would the proposal be likely to increase demands on transportation or public
services and utilities?
Proposed measures to reduce or respond to such demand(s)are:
7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or
requirements for the protection of the environment.
SEPA Environmental checklist(WAC 197-11-960)(MC version) July 2016 Page 14 of 14
MASON COUNTY
COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Mason County Planning Advisory Commission
will hold a public hearing via Zoom on Monday, October 18, 2021 at 6:00 p.m.
SAID HEARING will be to consider adopting the following Development Areas
amendment (REZONE):
• Rezone approximately 3.22 acres from Rural Residential 5 (RR5) to Rural
Commercial 2 (RC2) in the rural development area. Subject parcel is 32232-
34-90012 which is located between the Chevron and PUD #1 switch station.
Applicant is Michael Ricketts who has indicated interest in developing a
self-storage facility on site, if rezone is approved.
Any person desiring to express their view or to be notified of the action taken on
the application should attend virtually or notify:
MASON COUNTY DEPARTMENT OF COMMUNITY SERVICES
615 W. Alder Street
Shelton, WA 98584
mwatson@masoncountywa.gov (360) 427-9670 ext. 367
Please visit the Mason County website (http://www.co.mason.wa.us/ac/planning-
commission/index.php) for a detailed list of agenda items.
If special accommodations are needed, or for information on how to attend this public meeting
via Zoom, please contact Mariah Frazier at mfrazier@masoncountywa.gov or call (360)427-
967o Ext 365.
(4)
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE• PO Box 42525• Olympia, Washington 98504-2525• (360) 725-4000
www.commerce.wa.gov
09/15/2021
Ms. Marissa Watson
Senior Planner
Mason County
411 N 5th Street
Shelton,WA 98332
Sent Via Electronic Mail
Re: Mason County--2021-S-3124--60-day Notice of Intent to Adopt Amendment
Dear Ms. Watson:
Thank you for sending the Washington State Department of Commerce(Commerce)the 60-day
Notice of Intent to Adopt Amendment as required under RCW 36.70A.106. We received your
submittal with the following description.
Proposed development regulations amendment; rezone of parcel 32232-34-90012,
approximately 3.22 acres,from Rural Residential 5 to Rural Commercial 2.Future project
may be the siting of a self storage facility.
We received your submittal on09/15/2021 and processed it with the Submittal ID 2021-S-3124.
Please keep this letter as documentation that you have met this procedural requirement. Your 60
-day notice period ends on 11/14/2021.
We have forwarded a copy of this notice to other state agencies for comment.
Please remember to submit the final adopted amendment to Commerce within ten days of
adoption.
If you have any questions,please contact Growth Management Services at
reviewteam@commerce.wa.gov,or call Gary Idleburg, (360) 725-3045.
Sincerely,
Review Team
Growth Management Services
Page: 1 of 1
Owner:
TKBAN Inc
1031 E McReavy Rd
Union, WA 98592
Address: 951 E Dalby Rd
Owner:
The New Comm Church of Union
PO Box 232
Union, WA 98592-0232
Address: N/A(Parcel 321051200010)
Owner:
The New Comm Church of Union
PO Box 232
Union, WA 98592-0232
Address:750 E Dalby Rd
Owner:
South Shore Enterprises LLC
PO Box 249
Union, WA 98592-0249
Address: 850 E Dalby Rd
Owner:
Brian Lundeen
850 E Dalby Rd
Union,WA 98592
Address: N/A(Parcel 322323400000)
Owner:
John VJ Rodius
PO Box 754
Union, WA 98592
Address: N/A(Parcel 322323460010)
Owner:
Mason County PUD#1
Manager
21971 N US Hwy 101
Shelton,WA 98584-7446
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda
Public Hearing X
Other
DEPARTMENT: Support Services EXT: 532
COMMISSION MEETING DATE: December 7, 2021, Agenda Item # 10,2-
continued from November 29, 2021, continued from (Commissioner staff to complete)
November 23, 2021 Meeting
BRIEFING DATE: October 18, 2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Certify to the County Assessor the amount of taxes levied for county purposes
and the amount of taxes levied for collection in 2022.
Background: Pursuant to RCW 84.52.070, the Commissioners must certify to the
County Assessor the amount of taxes levied for county purposes and for each taxing
district by adoption of a resolution by November 30.
Recommended Action:
Option 1 - Resolution certifying levies to Assessor (due November 30)
Move to adopt the resolution certifying to the County Assessor the property tax
levies for collection in 2022.
Option 2 — Resolution certifying levies to Assessor (due November 30)
Move to continue the hearing to the December 21, 2021 Commission meeting at
9:15 a.m. to adopt the resolution certifying to the County Assessor the property
tax levies for collection in 2022.
J:\Budget Adoption Info\2022\2022 Levy InfoTublic Hearing Cover for Dec 7 hearing-certify levies.doc
RESOLUTION NO.
A RESOLUTION CERTIFYING PROPERTY TAX LEVIES FOR COLLECTION IN 2022
WHEREAS, the Board of Mason County Commissioners must by law (RCW 84.52.070) certify to the Mason
County Assessor the amount of taxes levied upon the property in the county for county purposes, and the
respective amounts of taxes levied by the Board for each city, town and taxing district, within or
coextensive with the County, for city, town or district purposes; and,
NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the attached
schedule constitutes the levies for the county, cities and taxing districts on all taxable property in Mason
County, Washington, as shown by the assessment rolls for the year 2022.
BE IT FURTHER RESOLVED, that should the valuation of one or more districts change significantly, the
County Assessor with permission of the taxing district, is hereby authorized to adjust the amount of taxes
levied, upon written notification to the Mason County Board of Commissioners.
Dated this day of 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Kevin Shutty, Commissioner
Tim Whitehead, Chief DPA Sharon Trask, Commissioner