HomeMy WebLinkAbout2021/10/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 11,2021
Monday,October 11,2021
9:00 A.M. Lewis-Mason-Thurston Area Agency on Aging Advisory Board Interview
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• The Board interviewed Alison Voss for the Lewis-Mason-Thurston Area Agency on
Aging Advisory Board. Approved to move forward to appoint Alison Voss.
9:10 A.M. District Court—Judge Steele
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Judge Steele discussed the reorganization of the District Court Administration and
Chief Deputy Administrator position. Courts will not be going back to pre-pandemic
practices exclusively and many responsibilities have been added. The Court
Administrator currently manages three budgets(Courts,Probation,and Trial
Improvement),oversees Therapeutic and specialty Courts,manages Zoom,
researches needed technology,manages the Language Access Plan and interpreter
reimbursement contract,oversees implementations,manages grant monies,handles
legislative changes,and more. Commission would like HR's recommendation.
9:25 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Dave shared the Department of Community Development(DCD)financial snapshot.
Fewer permits are coming through,but the dollar value is higher due to commercial
permits. Revenue and expense as anticipated. Leo Kim shared that restricted fund
revenue has no accumulation limit but can only be spent on DCD,not current
expense.
9:50 A.M. Juvenile Court—Jim Madsen
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Commission discussed the Interagency Agreement#IAA22105 between the
Washington State Administrative Office of he Courts and Mason County Juvenile
Court Services for an increase of$63,042 of additional revenue. Approved to move
forward.
9:55 A.M. BREAK
10:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Frank gave an update on the KMB Jail Study. KMB asked if a Needs Assessment,
Program,and Cost Model based on a$35 million budget needs prepared;what the
preferred building site location is;and if a test fit option for the WCC site is needed.
For Building 10 a proposal was given for$10-13 million,however actual cost so far
is just under$3 million. Bill Valdez,from KMB Architects,shared that a final
deliverable is still contractually owed to the County. This will assemble decision
points and documentation into a final report. A preferred selection can be included
in this report. Evaluating a new site will not be very extensive or expensive to do
and can be done within the current scope of the contract. The financial analysis for a
$35 million project cost will be more exhaustive. Priorities are being discussed with
the Sheriff and Corrections staff. Frank added that a stream runs through the PUD
parcel and he is unsure of the ability to development at that location. Approved to
continue moving forward with KMB.
• Frank discussed the Resolution for the sale of parcel#42002-13-90040 at 4 W
Public Works Drive for$730,148. Contingencies are straight forward. Set the
closing date 90 days from the date of signature. Approved to move forward.
• Diane shared the Emergency Management State Homeland Security Program
(SHSP)FY-21 equipment grant#E22-098 for$17,176. Tammi Wright added that a
certain percentage is required to go to Law Enforcement for terrorism prevention
stemming from the 9/11 incident. Pre-approved projects include generation power
for Central Mason and communication radios for Mason County SORT team.
Approved to move forward.
• Jennifer Beierle discussed the 2022 budget follow up. As of October 4,2021,the
2022 General Fund proposed budget was:revenue$61,734,781;beginning balance
$21.5 million;total department revenues of$40,234,781;salaries and benefits
$29,274,376;operating$12,407,294;and total ending fund balance$20,053,111.
Amounts added after the Budget Workshop:salaries and benefits$323,178;
operating$533,243;total$856,421. For HR and Risk Management,the new HR
position will be decided on with the new County Administrator. Prosecutor's Office,
Department 180,total FTE should be 15 plus 1 FTE in Child Support Enforcement, 1
FTE in Crime Victims,0 FTE in Victim Witness Activity. Total added FTEs should
be 4.5. Special funds total revenues and total expenditures$98,634,607;salaries and
benefits$13,103,462;operating$85,531,145. County Roads should have 61.2 FTEs.
Total 93.3 FTE in Public Works. The Computer Replacement Plan for the General
Fund$139,000. $3,000 removed due to$2,500 IT trackable from the Clerk's Office
and$500 from District Court. Public Works had$32,000 in computer replacement
that was dropped down to$24,000. The total amount being added to the different
departments for computer replacement is$201,000. The American Rescue Plan Act
(ARPA)position should be paid out of Support Services and then a transfer from
ARPA Fund 155 into the General Fund to fund that position. Total in revenue after
the Budget Workshop$99,010,862.
10:45 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin, Shutty,and Trask met in Executive Session for potential
litigation from 10:45 a.m.to 11:03 a.m. Also in attendance was Nichole Wilston,
Tim Whitehead,and Frank Pinter.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Ran y Neath n Sharon Trask kevin Shutty
Chair Commissioner Commissioner