HomeMy WebLinkAbout2021/11/23 - Regular Packet MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: November 23, 2021 No. 4.1
ITEM: Correspondence
4.1.1 Received a request from David-Allen Korner regarding his property.
4.1.2 Mason County Parks &Trails Advisory Board application from Shawn
Fontana.
4.1.3 Washington State Liquor and Cannabis Board sent in the following a
Marijuana Retailer License for Belfair Cannabis Company, License has been
temporarily discontinued for M and R Distributing.
4.1.4 Capital Region ESD 113 sent in their Tax Certification for 2021 Collections.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk -j M
David-Allen Korner ,
300 SE Phillips Rd
Shelton WA 98584
In The Matter Of:
David-Allen Korner and his property(s)
To:
Mason County/County of Mason
Randy Neatheriin; Chief Commissioner
Paddy McGuire;Auditor NOV 04 2021
Patti McLean;Assessor
Elisabeth-Lisa Frazier;Treasurer Mason County
Commissioners
NOTICE OF DEFAULT
Mason County/County of Mason,
Randy Neatherlin, Paddy McGuire,
Patti McLean, Elisabeth- Lisa Frazier.
I only deal with men, persons, corporations, and municipal corporations in Affidavit form.
If someone can't, or won't, be truthful and provide me their claim and statements in the form
of a sworn Affidavit, aren't willing to testify in a court of law to support their affidavit, and won't
allow me to cross examine them under the penalty of perjury, then anything that man, woman,
person, claims, or states, is hearsay, a lie, and criminal fraud.
Failure to rebut my Affidavits with a point for point counter Affidavit will serve as your
agreement and acquiescence from any, man,woman, or PERSON, doing business as
MASON COUNTY/COUNTY OF MASON that the points in my Affidavits are factual and true.
Failure to rebut my Affidavits with a point for point counter Affidavit will force me to file a
formal Claim against each man and woman responsible for Administering my property
without right.
Failure to rebut my Affidavits with a point for point counter Affidavit will force me to file
State and Federal Criminal complaints against all the men and women responsible for
Administering my property without right.
Failure to rebut my Affidavits IN WRITTEN AFFIDAVIT FORM within ten (21) days from
receipt hereof, providing me with your counter-affidavit, proving with particularity by stating all
requisite actual evidentiary fact and all requisite actual law, and not merely the ultimate facts
or conclusions of law,that my Affidavits is substantially and materially false sufficiently to
change materially my status and factual declarations.Your silence stands as consent to, and
tacit approval of, that my Affidavits are established as fact as a matter of law. Executed on this
the 2"d day, of the 11"' month, in the year of our Lord and Savior, two thousand twenty one.
David-Allen Korner e
Cc:CMMRS Neatherlin, Shutty, f rask
Clerk 7m W. Mork
David-Allen Korner
300 SE Phillips Rd
Shelton WA 98584
In The Matter Of:
David-Allen Korner and his property(s)
To:
Mason County/County of Mason F a
Randy Neatherlin; Chief Commissioner �►�� �u v
Paddy McGuire;Auditor
Patti McLean;Assessor NOV ��
Elisabeth-Lisa Frazier; Treasurer f 2J?'
Mason County
NOTICE OF CEASE AND DESIST Cornmissioners
Mason County/County of Mason,
Randy Neatherlin, Paddy McGuire,
Patti McLean, Elisabeth- Lisa Frazier.
i, a man, David-Allen Korner, give "Notice", to, Mason County/County of Mason, Randy
Neatherlin, Paddy McGuire, Patti McLeian, Elisabeth-Lisa Frazier.
i, a man, David-Allen Korner, "Require", you, Mason County/County of Mason, Randy
Neatherlin, Paddy McGuire, Patti McLean, Elisabeth-Lisa Frazier, to "Cease and Desist".
You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti McLean,
Elisabeth-Lisa Frazier, are "Trespassing".
You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti McLean,
Elisabeth-Lisa Frazier, are,Administrating My Property, "Without Right".
i, a man, David-Allen Korner, claim, claimed these property(s), known as, Parcel(s)
#31902-24-00030 and #31902-24-00040, located at, Washington, County of Mason, are
my property(s), a gift, that was gifted to i, from my mother, a woman, Faith-Wilma Korner.
i, a man, David-Allen Korner, "Require", you, Mason County/County of Mason, Randy
Neatherlin, Paddy McGuire, Patti McLean, Elisabeth-Lisa Frazier, to return, restore, back
to i, complete control, of My Property(s), known as, Parcel(s)#31902-24-00030 and
#31902-24-00040, located at, Washington, County of Mason.
i, a man, David-Allen Korner, "Require", you, Mason County/County of Mason, Randy
Neatherlin, Paddy McGuire, Patti McLean, Elisabeth-Lisa Frazier, to remove all records
from the Auditors,Assessors, Treasurers, My Property(s), known as, Parcel(s)
#31902-24-00030 and #31902-24-00040, located at Washington, County of Mason.
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You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti McLean,
Elisabeth-Lisa Frazier, are putting My Property(s), at risk of theft and fraud.
You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti McLean,
Elisabeth-Lisa Frazier, or anyone, that, is claiming, to have a Right, to Administer My
Property, to make there claim, and present it to i, in Written Affidavit Form.
You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti McLean,
Elisabeth-Lisa Frazier, have 21 days to comply and give i, a response, that this matter
has been taken care of and all matters are settled, or proof a claim, in Written Affidavit
Form that, you, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire,
Patti McLean, Elisabeth-Lisa Frazier, or anyone, has, the Right, to Administrate My
Property.
i, a man, David-Allen Korner, wish, that, My Property(s), be restored to i, it is my wish.
i declare under penalty of perjury under the laws of the United States of America
that the foregoing is true and correct. Executed on this the 2"d day, of the 111"
month, in the year of our Lord and Savior, two thousand twenty one.
David-Allen Korner
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CC:CMMRS Neatherlin, Shutty, Trask
Clerk ' %' A W • t<
Novi David-Allen Korner
300 SE Phillips Rd -
Mason County Shelton WA 98584
Commissioners AFFIDAVIT OF STATUS
i, a man, David-Allen Komer, am over the age of consent, am of sound mind, am a creation of
God-Almighty and a follower of God's laws first and foremost, and the laws of man when they
are not in conflict, let my yea be yea, and my nay be nay. "The Word of God, teachings
thereof, inspired our Declaration of Independence and the Constitution of the United States"
and is "the rock on which our Republic rests". I have personal knowledge of the matters stated
herein and hereby asseverate, understanding both the spiritual and legal liabilities of, "Thou
shalt not bear false witness against thy neighbor".
1. i, a man, David-Allen Korner, a Natural creation of God, therefore, i am bound to my
creator and his Nature.
2. i, a man, David-Allen Komer, by the Creator, granted, Unalienable Rights, to i, and to all
others equally.
3. i, a man, David-Allen Korner, one of the People of these United States of America, being
a creation of God and domiciled in one of the several States.
4. i, a man, David-Allen Korner, a living, breathing, sentient being on the land, a Natural
creation of God and therefore am not and cannot be any ARTIFICIAL PERSON and,
therefore, am exempt from any and all identifications, treatments, and requirements, as
such pursuant to any process, law, code, or statute, or any color thereof.
3. i, a man, David-Allen Komer, being equal to all, is not bound to another man, nor bound
to a group of men, nor to any institutions formed by his fellowman, unless by my consent
or contract.
4. i, a man, David-Allen Komer, have the God-given, Unalienable Right, secured and
guaranteed by the Declaration of Independence and the Constitution of the United States
of America, to Self Govern, as a man, i am not bound, by any and all governments, and
their laws, statutes, codes, ordinances, rules, policy's, or any color thereof, or any
process thereof, not without my consent or contract.
5. i, a man, David-Allen Korner, is not bound, to no man, woman, government, state, city,
town, county, municipal, corporation, business, entity, fiction, and has no authority,
jurisdiction, over i, a man, without, "My Consent", and or, "Bona Fide Contract", and or,
"Injured Party", without, no [wo]man or fiction has authority, jurisdiction, over i, a man.
6. i, a man, David-Allen Korner, have the Unalienable Right, to have complete, Dominion,
over all property, that is proper to i, exclusive to i, and excludes all others in society.
7. i, a man, David-Allen Korner, claim my body, information, and genetic material, are my
Property.
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8. i, a man, David-Allen Komer, claim, claimed, "my property", known as, Parcel(s)
#31902-24-00030 and#31902-24-00040, located at Washington, County of Mason,
and i believe, no man, woman or any fiction, has a higher claim than i, to "my property".
9. i, a man, David-Allen Komer, have not relinquished Rights to PERSONS doing
business as MASON COUNTY/COUNTY OF MASON.
10. i, a man, David-Allen Korner, have no obligation [contract] to acknowledge, believe,
adhere; laws, statutes, ordinances, codes, et. al, authored by PERSONS doing
business as MASON COUNTY/COUNTY OF MASON.
11. i, a man, David-Allen Komer, reserve, claim all, and waive none of my God-given,
Secured and Guaranteed Rights, pursuant to the Declaration of Independence and the
Constitution of the United States of America as ratified in 1791 with the Articles of the
Amendments.
12. Pursuant to the Constitution of the United States of America as ratified in 1791 with the
Articles of the Amendments,Article VI paragraph 2, "This Constitution and the Laws of
the United States which shall be made in Pursuance thereof; and all Treaties made,
under the authority of the United State, shall be the supreme Law of the Land; and the
Judges in every State shall be bound thereby, any Thing in the Constitution or Laws of
any State to the Contrary notwithstanding".
13. As a matter of their lawful compliance to the referenced Constitution, any of the People,
while functioning in any Public capacity, in return for the trust of the People, are granted
limited delegated authority by the People, with specific duties delineated in accordance
thereof, shall only do so pursuant to a lawfully designated, sworn and subscribed Oath
of Office and any and all bonds required thereof.
14. The only court authorized by the referenced Constitution to hear matters of the People is
a court that conforms to and functions in accordance with Article III Section 2 of the
referenced Constitution in which all Officers of the court abide by their sworn and
subscribed oaths of office and support and defend the Rights of the People, and are heard
only in a, "Court of Record", preceding under"Common Law", by "Trial by Jury", in
accordance with all aspects of due process of law.
15. Pursuant to the Supreme Law of the Land and the God-given Rights secured and
guaranteed therein, this Constitution is established to ensure the dominion granted by
God to all People, on this land, shall endure, and ensure forever that the People on
this land be Free from any and all Slavery, Indenturement, Tyranny, and Oppression
under the Color of any Law, Statute, Code, Policy, Procedure, or of any other type.
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16. Pursuant to this Constitution, i cannot be compelled, manipulated, extorted, tricked,
threatened, placed under duress, or coerced or so affected, under the color of law by any
Natural Person, who individually, or in any capacity as, or under, any Artificial Person,
Agency, Entity, Officer, or party, into waiving of any of my Rights or to act in contradiction
thereof, or to act in opposite of the moral conscience and dominion granted to me by God,
nor can i be deprived of any of these Rights, Privileges, and Immunities except by lawful
process in accordance with the Law, without that Natural and/or Artificial Person, in
whatever capacity.Anyone using any process, not in accordance with the Constitution,
causing injury to me, thereby commits numerous crimes, requiring lawful punishment
therefrom.
17. i am not a citizen, resident, subject, taxpayer, et al., of the municipal corporations and
private corporations doing business as the Mason County/County of Mason, or of any
other municipal corporation; nor does my physical location or the physical location of my
Private Property, create duties and obligations upon me to the foregoing municipal
corporations, which are Fictions of Law that cannot make claims against a man and his
Private Property.
18. i am the sole responsible party and holder in due course for the Private Properties known
as Parcel(s) #31902-24-00030 and #31902-24-00040, located at Washington, County of
Mason.
19. The municipal corporations or private corporations doing business as Mason County/
County of Mason possess no interest in my Private Property, possess no authority to
make claims against my Private Property, and possess no authority or rights, whatsoever,
over myself, or my Private Property.
20. i am not an expert in the law however I do know right from wrong. If there is any man
damaged by any statements herein, if he will inform me by facts i will sincerely make
every effort to amend my ways. i hereby and herein reserve the right to amend and make
amendments to this document as necessary, in order that the truth may be ascertained
and proceedings justly determined. If the parties given notice by means of this document
have information that would controvert and overcome this Affidavit, please advise me IN
WRITTEN AFFIDAVIT FORM within ten (21) days from receipt hereof, providing me with
your counter-affidavit, proving with particularity by stating all requisite actual evidentiary
fact and all requisite actual law, and not merely the ultimate facts or conclusions of law,
that this Affidavit Statement is substantially and materially false sufficiently to change
materially my status and factual declarations. Your silence stands as consent to, and tacit
approval of, the factual declarations herein being established as fact as a matter of law.
May the will of our Heavenly Father, through the power and authority of the blood of his
son, be done on Earth as it is in Heaven.
Reserving ALL my Natural God-Given Unalienable Rights, Waiving None, Ever.
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Pursuant to 28 USC§ 1746(1)
"...any matter is required or permitted to be supported,evidenced, established, or
proved by the sworn declaration, verification, certificate, statement, oath, or affidavit, in
writing of the person making the same, such matter may,with like force and effect, be
supported, evidenced,established, or proved by the unsworn declaration, certificate,
verification, or statement, in writing of such person which is subscribed by him, as true
under penalty of perjury, and dated, in substantially the following form:"
i declare under penalty of perjury under the laws of the United States of America
that the foregoing is true and correct. Executed on this the 2nd day, of the 11t'
month, in the year of our Lord and Savior, two thousand twenty one.
�G
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David-Allen Komer
Notary Public Acknowledgment
State of County of
I hereby certify that_tAyi h jN neo WA P-nil:/L appeared before me on
this 7-j-o day of_ t,3ovema4J2 20_?,.I, and signed this form in my presence
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Cc:CMMRS Neatherlin, Shutty, Trask
Clerk TIC W ll`-�K
David-Allen Korner
300 SE Phillips Rd
Shelton WA 98584
In The Matter Of:
David-Allen Korner and his property(s)
To:
Mason County/County of Mason
Randy Neatherlin; Chief Commissioner , -.,.
Paddy McGuire;Auditor ri E fi Ez'L U `.J'
Patti McLean;Assessor
Elisabeth-Lisa Frazier; Treasurer NOV O 4 1U`
AFFIDAVIT OF FACT Mason County
Commissioners
Mason County/County of Mason,
Randy Neatherlin, Paddy McGuire,
Patti McLean, Elisabeth- Lisa Frazier.
Failure to rebut my Affidavit with a point for point counter Affidavit will serve as
your agreement and acquiescence from any, man, woman, or PERSON,
doing business as MASON COUNTY/COUNTY OF MASON that the
points in my Affidavit are factual and True.
i, David-Allen Korner, hereinafter i, me, my, myself, reserve all of my God-given, Unalienable
Inalienable rights, Natural rights, that, are secured and protected by the Constitution of
Washington and the Constitution of the United States of America. i waive no Rights, EVER.
1. i, am the sole responsible party and holder in due course of the Property(s), known as,
Parcel(s) #31902-24-00030 and#31902-24-00040, located at the territory of
Washington, County of Mason, hereinafter"my property".
2. My mother, Faith-Wilma Korner, gifted to i, all her property(s), that is proper to her
exclusive to her, and excludes all others in society, to i, on Christmas day, the year
2018.
3. Faith-Wilma Korner, recorded, at Mason County/County of Mason,Auditors Record
Office, a "NOTICE", of TRANSFER OWNERSHIP OF PROPERTY, that described the
property(s), that was witness by two people and notarized, and filed on 4/24/2019 at
12:21 pm, #2109339, that her ownership of said, described properties, has been
transferred to another.
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4. Faith-Wilma Korners, "NOTICE", clearly stated, it was a "NOTICE", to all persons, to
all entities, that notice, is a lawful and legal notice to all, that Faith-Wilma Korner, is
no longer the owner of said properties as described.
5. Faith-Wilma Korner, also gave notice, mailed on 4/25/19, that she was no longer the
owner of said properties to the Mason County/ County of Mason Assessors office
and to the Mason County/ County of Mason Treasurer office, by certified mail, to
Assessor#7019 0160 0000 3390 7695, Treasurer#7019 0160 0000 3390 7701.
6. i, David-Allen Korner, was gifted, "All", of Faith-Wilma Korner properties, that is
proper to her, exclusive to her, and excludes all others in society, by "All", means
everything she owns.
7. i, excepted Faith-Wilma Korner, gift(s),claim(ed), her gift(s), those gift(s) are now my
properties, that is proper to i, exclusive to i, and excludes all others in society.
8. i, submitted, filed, into the Mason County/County of Mason,Auditors Record
Office, a "CLAIM", #2109387, excepting and claiming, my gifts, bestowed upon i,
from my mother, Faith-Wilma Korner.
9. On 4/1/21, Patti McLean from Mason County/ County of Mason,Assessors office,
left a message, wanting to talk to Faith-Wilma Korner, about a letter that was
received, about a transfer of property. i called Patti McLean and informed Patti
McLean, that i, handle Faith-Wilma Korner affairs and how can i help in this matter.
10. That call, that i made to Patti McLean from Mason County/County of Mason,
Assessors office, on 4/1/21 at about 10:20 am, that lasted for about 30 minutes, left
me bewildered, disturbed, seriously concerned, that Patti McLean, is ether ignorant
of the duties and obligations of that office, and or, was not trained properly of the
duties and obligations of that office, that she holds title to, and or, maybe
unknowingly, knowingly, unwillingly, or willingly, doing a grave wrong, upon i, and
upon my mother, i, believe this to be true. Patti McLean of Mason County/County
of Mason,Assessors office, hereinafter, Patti McLean.
11. Within, that call on 4/1/21, between i, and Patti McLean, said, [not quoting-in
general], that, the"Notice" and the "Claim", document(s) recorded in the Auditors
office, is not a valid deed, document, to transfer ownership, in order for them to
change ownership from Faith-Wilma Korner, to i, new owner, in there system.
Patti McLean further said, what is required in order to change ownership in there
system is a document [deed] containing the specific word(s) of Faith-Wilma Korner
grantor and David-Allen Korner grantee, and submit it to them, them, was not
clarified to whether it be submitted to the Auditors, Assessors and or, the
Treasurers office, in order, for the changing of ownership, in there system and if
the taxes are not paid, that the property will be auction off, to pay taxes owed, i
believe this to be true, threat.
12. Patti McLean is correct, in that, the "Notice" and the "Claim" documents recorded
in the Auditors office, is not a valid deed, document, the "Notice" and the "Claim",
is just what it is, a "Notice", a "Claim" as filed. Patti McLean, requires a proper
document [deed]to be filed, this creates unlawful and illegal issues for my mother,
Faith-Wilma Korner, and possible theft of my property, i, believe this to be true.
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13. There is no Law, that i, or Faith-Wilma Korner, has to submit any deeds/titles to
Mason County/ County of Mason,Auditors office,Assessors office, or Treasurers
office, i, believe this to be true.
14. Faith-Wilma Korner, my mother, gift(s), of property(s), known as, Parcel(s)
#31902-24-00030 and#31902-24-00040, was transferred over to i, by her words on
that Christmas day, and i excepted on that day, that transfer, was also put on paper
in several ways, by bill of sale (gifted), and by other lawful and legal documentation
[deed(s)], notarized, that are all lawful and legal, to transfer property from one
man/woman to another man/woman. Faith-Wilma Korner, can not submit, or record,
any document(s), [Deed(s)], of"my property", for they where handed over to i, upon
signing, when Faith-Wilma Korner signed those documents [deed(s)], they become
my documents, my property, and must be,ASAP, handed over to i, all Faith-Wilma
Korner, can do is give"NOTICE"to all concerned, and she did just that, if she
handed over, or recorded, any of my documents, my property, without my consent,
or created a duplicate and handed over, or recorded, to Mason County/County of
Mason,Auditors,Assessors, Treasurer office, my mother Faith-Wilma Korner,
would be committing fraud in which is a crime. Faith-Wilma Komer, my mother, can
only Notify, by giving Notice, that was witness by two people and notarized by a
public official, under penalty of perjury and was submitted to the Auditor record
office, and notified the Assessors office, the Treasurers office, in which is and was
legally and lawfully done.
15. Within, that call on 4/1/21, between i, and Patti McLean, she said, [not quoting-in
general], that real property taxation, is not an excise tax, that only when real
property is bought and sold, the taxation applied, is an excise tax, i then asked
what kind of tax is it, that one must pay every year, is it an indirect tax or a direct
tax, Patti McLean, responded by saying she not sure [should know you think]
shortly thereafter, Patti McLean said it is a direct tax, within this interaction,
Patti McLean, said that real property taxation is based on the true market value,
I, responded, that direct tax can only be applied thru enumeration, head count,
and not by true market value. i, believe this to be true.
16. Patti McLean, is in error, incorrect on the subject of real property, real property is
a subcategory of Real estate, all property subject to taxation falls under Real
Estate, the subcategories of Real Estate, include, estate, real, personal, tangible,
ect...el., real property taxation is based on it's USE, in turn, it's use determines
what form of taxes are applied if any. i, believe this to be true.
17. i, the owner of"my property", i may register my title and bring "my property" under
the provisions of an act, but no one is required, so to do, it is voluntary, no one
can threaten or force one to do so. i, believe this to be true.
18. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, has no Authority, jurisdiction, the Right to
Administer or regulate "my property", for"my property" is not USED for income,
profit or non-profit, nor is it an investment property. i, believe this to be true.
19. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, are a business, company, corporation for profit.
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20. i, do not, nor, Faith-Wilma Korner, have any duties, obligations, or contracts with
you, Mason County/County of Mason, or with Randy Neatherlin, Paddy McGuire,
Patti McLean, Elisabeth- Lisa Frazier. i, believe this to be true.
21. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, has limited delegated Authority, granted by
Washington State/State of Washington, legislative branch, for assessment and
collection of taxes, and your authority can not be greater than, more than, the
legislative branch of government. i, believe this to be true.
22. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, have no first hand knowledge that the Revised
Code of Washington applies to I, a man, one of, We the People, without my
consent, and having the say, the authority, in whom is, or is not, the owner of
"my property", and it does not matter who is the owner, that the debt imposed,
must be paid, and the property can.be foreclosed and sold without Due process
of Law. i, believe this not to be true.
23. Whether or not private Americans have an alleged tax liability, is a moot Argument
concerning said alleged tax liability, they are frivolous.All internal revenue taxes
are paid on a VOLUNTARY BASIS. It is up to each private American to decide
whether or not he wishes to pay the tax. i, believe this to be true.
24. Within, that call on 4/1/21, between i, and Patti McLean, Patti McLean made it
clear to i, in her own words, Quote; "We do not follow the CONSTITUTION we
follow the Laws set down by the department of Revenue", end Quote., shortly
thereafter, Patti McLean, added that they also follow Washington laws. It obvious
that Patti McLean, has no regard to the Oath of Office, that she sworn to up hold,
nor does she follows the Laws of Washington state (RCW). Patti McLean, in the
way of performing her limited delegated authority in the performance of her duties
and obligations, holding office of Assessor, does not no the limitation of that office.
i, believe this to be true.
25. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, have by-general laws, vest in the corporate
authorities thereof, the power to assess and collect taxes for such purposes.
i, believe this to be true.
26. You, Mason County/County of Mason, Randy Neatherlin, Paddy McGuire, Patti
McLean, Elisabeth- Lisa Frazier, do not have the power to assess and collect
taxes upon the inhabitants or property thereof. i, believe this to be true.
27. Within, that call on 4/1/21, between i, and Patti McLean, Patti McLean also said,
[not quoting-in general], we all are taxpayers, and also said, every one in State
of Washington pays real property taxes. i, believe this to be not true.
28. Faith-Wilma Korner, my mother, upon signing all those documents, makes her
'papers, Deed(s),T itle(s), now, by law, are null and void. i, believe this to be true.
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Pursuant to 28 USC§ 1746(1)
"...any matter is required or permitted to be supported, evidenced, established, or
proved by the sworn declaration, verification, certificate,statement, oath, or affidavit, in
writing of the person making the same,such matter may, with like force and effect, be
supported, evidenced,established,or proved by the unswom declaration, certificate,
verification, or statement, in writing of such person which is subscribed by him, as true
under penalty of perjury, and dated, in substantially the following form:"
i declare under penalty of perjury under the laws of the United States of America
that the foregoing is true and correct. Executed on this the 2"d day, of the 11"'
month, in the year of our Lord and Savior, two thousand twenty one.
David-Allen Komer
Notary Public Acknowledgment
WOL MAso
State of County of
I hereby certify that LW'o A►V.&) 1Caak)L,9— appeared before me on
this day of &)Ia eY,A 20 LI , and signed this form in my presence
Notary Pubic Sighature My Colpmistsiora,Pxpires (Date)
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NOTICE
Any unconstitutional act of an official will at least be a violation of the oath of that official to execute the
duties of his office, and therefore grounds for his removal from office. No official immunity or privileges
of rank or position survive the commission of unlawful acts. If it violates the rights of individuals, it is
also likely to be a crime, and obligates anyone aware of such a violation to investigate it, gather
evidence for a prosecution, make an arrest, and if necessary.
"The state citizen is immune from any and all government attacks and procedure, absent
contract."see, Dred Scott vs. Sanford, 60 U.S. (19 How.) 393 or as the Supreme Court has stated
clearly, "...every man is independent of all laws, except those prescribed by nature. He is not
bound by any institutions formed by his fellowmen without his consent."
CRUDEN vs. NEALE, 2 N.C. 338 2 S.E. 70
"The Constitution of these United States is the supreme law of the land.Any law that is
repugnant to the Constitution is null and void of law." Marbury v. Madison, 5 US 137,(1803)
FRAUD BY GOVERNMENT
McNally v. U.S., 483 U.S. 350, 371-372 (1987), Quoting U.S. v. Holzer, 816 F.2d. 304, 307: "Fraud in
its elementary common law sense of deceit- and this is one of the meanings that fraud bears
in the statute, see United States v. Dial, 757 F.2d 163, 168 (7th Cir. 1985) - includes the deliberate
concealment of material
Common law, by constitution, is law of state Beech Grove Inv. Co. v. Civil Rights Com'n (1968)
157 N.W.2d 213, 380 Mich. 405.
"Common law" is but the accumulated expressions of various judicial tribunals in their efforts to
ascertain what is right and just between individuals in respect to private disputes. Semmens v. Floyd
Rice Ford, Inc. (1965) 136 N.W.2d 704,1 Mich.App. 395.
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WASHINGTON STATE CONSTITUTION NOV 0 4 2021
Mason County
ARTICLE XI COUNTY, CITY,AND TOWNSHIP ORGANIZATION Commissioners
SECTION 12
ASSESSMENT AND COLLECTION OF TAXES IN MUNICIPALITIES.
The legislature shall have no power to impose taxes upon counties, cities, towns or other municipal
corporations, or upon the inhabitants or property thereof, for county, city, town, or other municipal
purposes, but may, by general laws, vest in the corporate authorities thereof, the power to assess and
collect taxes for such purposes.
AGO 1980 No. 9 - Mar 12 1980
Attorney General Slade Gorton
COUNTIES -- HOME RULE CHARTER -- TAXATION -- AUTHORITY OF A "HOME RULE" CHARTER
COUNTY TO IMPOSE A COUNTY-WIDE BUSINESS AND OCCUPATION TAX
A county, including a county which has adopted a "home rule" charter under Article XI, § 4 (Amendment
21)of the Washington Constitution, does not have the authority, in the absence of some form of statutory
authorization by the state legislature, to impose a county-wide business and occupation tax.
- -- -------- --
March 12, 1980
Honorable David S. McEachran
Prosecuting Attorney
Whatcom County
311 Grand Avenue
Bellingham, Washington 98255
Cite as: AGO 1980 No. 9
Dear Sir: By letter previously acknowledged you requested our opinion on a question which we
paraphrase as follows:
Where a county has adopted a "home rule"charter under Article XI, §4 (Amendment 21) of the
Washington Constitution and, in that charter, has provided that the county council shall have the power
". . . to levy taxes, appropriate revenue and adopt budgets for the county . . .", does that county thereby
have the authority, in the absence of some form of statutory authorization by the state legislature, to
impose a county-wide business and occupation tax?
We answer the foregoing question in_the negative for the reasons set forth in our analysis.
ANALYSIS
Let us, preliminarily, make two pertinent observations. First, as explained in AGLO 1979 No. 2,
cities and towns of all classes possess the authority to license and [[Orig. Op. Page 2]] tax businesses
for the purpose of revenue and to measure the amount of such a license tax on the basis of the gross
receipts of the licensed businesses. Accord,Pacific Telephone&Telegraph Co. v. Seattle, 172 Wash.
649, 21 P.2d 721 (1933) and Wells &Wade Hardware v. Wenatchee, 64 Wn.2d 103, 390 P.2d 701
(1964). In all instances, however, the underlying basis for that power is purely statutory, even in the case
of a first-class, charter, city such as Seattle. Pacific Telephone &Telegraph Co. v. Seattle, supra; and see
also, P. Lorillard Co. v. Seattle, 8 Wn.App. 510, 507 P.2d 1212 (1973)wherein the Court, in discussing the
power of the City of Seattle to levy a business and occupation tax, said, at pp. 512-513:
"The power of a municipality to support the performance of its functions through taxation
is derived from the state. Article 11, section 12 of the Washington State Constitution provides:
The legislature shall have no power to impose taxes upon counties, cities,towns or other
municipal corporations, or upon the inhabitants or property thereof,for county, city,town, or other
municipal purposes, but may, by general laws, vest in the corporate authorities thereof, the power to
assess and collect taxes for such purposes.
"The reservation to the state of the complete power to tax is presumed. Tacoma v. State Tax
Comm'n, 177 Wash. 604, 612, 33 P.2d 899 (1934); State ex rel. Tacoma School Dist. v. Kelly, 176 Wash.
689, 30 P.2d 638 (1934); Outlook Irrigation Dist. v. Fels, 176 Wash. 211, 28 P.2d 996(1934). Municipal
corporations possess only such taxing power as has been granted to them by the state constitution or the
statutes; and if there is a doubt as to whether a power has been granted, it must be denied. Pacific First
Fed. Say. &Loan Assn v. Pierce County, 27 Wn.2d 347, 178 P.2d 351 (1947). A city is a municipal
corporation and as an agency of the state exercises only delegated taxing powers. State ex rel. Pacific
Tel. &Tel. Co. v. Department of Pub. Serv., 19 Wn.2d 200, 272, 142 P.2d 498 (1943).
[[Orig. Op. Page 3]]
"It was said in State ex rel. King County v. State Tax Comm'n, 174 Wash. 668, 671, 26 P.2d 80(1933):
The power of taxation is an attribute of sovereignty residing in the state alone. Municipal
corporations, as such, have no inherent right to levy taxes. If the power to tax is not conferred directly
upon them by the constitution, it must be granted by the legislature. Our constitution makes no direct
grant of the taxing power to municipal corporations, but provides that the legislature may vest them with
this power."
Conversely, there presently exists no comparable statutory authorization for any class of
coun to (in the words of AGLO 1979 No. 2, supra) ". . . license and tax businesses for the purpose of
revenue and to measure the amount of such a license tax on the basis of the gross receipts of the
licensed business . . .", or, in other words, to impose a business and occupation tax. And therefore it
is clear, at least in the case of a non-charter county, that such taxing power does not exist.
See, etc..,Great Northern Ry. v. Glover, 194 Wash. 146, 77 P.2d 598 (1938)together withPacific First
Federal Savings& Loan Ass'n v. Pierce County, 27 Wn.2d 347, 178 P.2d 351 (1947)which, although
dealing, specifically, with the taxing powers of a port district, stated the applicable principle in somewhat
broader terms as follows:
"Unlike the sovereign state, counties and other municipal subdivisions possess no inherent power
to taxation. The constitution itself does not grant them the taxing power, but, by Art., VII, § 9, the
legislature is authorized to vest them with this power."
Our second preliminary observation relates to the oft-cited case ofWinkenwerder v. Yakima, 52
Wn.2d 617, 328 P.2d 873 (1958). There, in upholding the authority of the City of Yakima to allow
commercial advertising on its municipal parking meters, the Court said, at page 622:
"Yakima is a city of the first class. With respect to the powers of a city of the first class, we said
in State ex rel. Ennis v. Superior Court (1929), 153 Wash. 139, 279 Pac. 601:
[[Orig. Op. Page 4]]
"'It is evident from the constitution of this state and legislative enactments that, in
Washington, cities of the first class, are vested with very extensive powers, and that, under Rem. Comp.
Stat., § 8982, supra, the statutes of this state concerning the same must be liberally construed by the
courts for the purpose of carrying out the manifest intent of the legislature to establish cities of the first-
class as self-governing bodies, only "subject to the controlled by general laws."'
"It is clear from theEnnis case and from many other decisions of this court that the only limitation
on the power of cities of the first class is that their action cannot contravene any constitutional provision or
any legislative enactment. SeeState ex rel. Billington v. Sinclair (1947), 28 Wn. (2d) 575, 183 P.2d
813;State ex rel. Griffiths v. Superior Court (1934), 177 Wash. 619, 33 P. (2d) 94;Walker v.
Spokane (1911), 62 Wash. 312, 113 Pac. 775. (Cf.Washington Fruit& Produce Co. V. Yakima (1940), 3
Wn.2d 152, 100 P.2d 8, 103 P.2d 1106, 128 A.L.R. 159; and Brennan v. Seattle (1929), 151 Wash. 665,
276 Pac. 886, relative to the broad police powers of a city of the first class.) The principles adhered to in
the preceding cases clearly indicate that a city of the first class has as broad legislative powers as the
state, except when restricted by enactments of the state legislature." At 622. (Emphasis supplied.)
In view of the similarities between Article XI, § 10 (Amendment 40) of our state constitution
relating to first-class city charters and Article XI, § 4 (Amendment 21),supra, relating to "home rule"
county charters, we have previously advised that the basic concept of the Winkenwerder case is equally
applicable to a :harter county. See,e.q , our letter opinions (copies enclosed) of October 4 and October
7, 1971, to then State Representative Norwood Cunningham and to the King County Prosecuting
Attorney, respectively, relating to the establishment of a county transit system in King County.
ButWinkenwerder simply did not involve the particular power here at issue;i.e., to impose taxes for the
purpose of revenue. And, therefore, in our opinion, whatever else that case may mean in terms of a
distinction between charter [[Orig. Op. Page 5]] .,ities (or counties) and non-charter municipalities with
regard to other categories of governmental power, it is not in point insofar as the taxing power is
concerned. Accord,P. Lorillard Co. v. Seattle, supra, wherein the Court, in identifying the underlying basis
for Seattle's business and occupation tax, made no mention whatsoever of theWinkenwerder case but,
instead, cited Pacific First Federal Savings& Loan Ass'n v. Pierce Co., supra.
The reason forWinkenwerder's inapplicability to municipal taxing power stems, in our judgment,
from the existence of certain other provisions of the state constitution which deal, specifically, with that
power. We have reference, first, to Article VII, § 9, which reads as follows:
"The legislature may vest the corporate authorities of cities, towns and villages with power to
make local improvements by special assessment, or by special taxation of property benefited. For all
corporate purposes, all municipal corporations may be vested with authority to assess and collect
taxes and such taxes shall be uniform in respect to persons and property within the jurisdiction of the
body levying the same." (Emphasis supplied.)
In addition, of the same import, but here with an express reference to counties as well as cities,
towns and other municipal corporations, is Article XI, § 12 of the constitution which provides that:
"The legislature shall have no power to impose taxes upon counties, cities, towns or other
municipal corporations, or upon the inhabitants or property thereof, for county, city, town, or other
municipal purposes, but may, by general laws, vest in the corporate authorities thereof, the power to
assess and collect taxes for such purposes." (Emphasis supplied.)
Taken together, these two sections of our state constitution clearly contemplate that
counties and cities derive their taxing authority solely from legislative enactment. Two related
points should also be noted. First, these two provisions are the only ones in the constitution which
expressly speak about the source of taxing authority for counties and cities. And secondly, both
Article VII, § 9, and Article XI, § 12, supra, should be contrasted with Article XI, § 11 which speaks about
the source of police power of [[Orig. Op. Page 6]] counties and cities in the following manner:
"Any county, city, town or township may make and enforce within its limits all such local
police, sanitary and other regulations as are not in conflict with general laws."
In short, when the framers of the constitution wanted to give a self-executing source of authority to
counties and cities to do something they knew how to do it, for that is precisely what they did in Article XI,
§ 11,supra. But they did no such thing when it came to the power to impose taxes. Instead, they
made that particular governmental power dependent upon authorization by the legislature. And that
is why, in the case of all classes of cities and towns, the Court has looked to the statutes rather than the
constitution itself in searching for the source of authority to impose business license fees (i.e. a
business and occupation tax) for the purpose of revenue1/ --even in the case of a first-class city
operating under its own charter and thus governed, generally, by the principles ofWinkenwerder v.
Yakima, supra.
But what, then, is the effect of a county charter provision such as that involved in your
question? That charter provision, as you have described it, provides that the county council shall have
the authority ". . . to levy taxes, appropriate revenue, and adopt budgets for the county. . . ."
However, insofar as that provision purports to confer upon the council the power to levy taxes
independent of any legislative enactment, our response must be that it is legally ineffective.2/
[[Orig. Op. Page 7]]
First, as we have earlier explained, the rule that units of local government(including counties)
derive their taxing power only from legislative enactment is based upon the explicit constitutional
language found in Article VII, § 9 (cities and towns) and Article XI, § 12 (counties, cities, towns, and other
municipal corporations), supra. And the court has so recognized these two constitutional provisions as
the source of that rule, as evidenced by P. Lorillard Co. v. Seattle, supra, andPacific First Federal Savings
and Loan Assn. v. Pierce County, supra.
Secondly, the constitutional provision under which counties are authorized to frame "home rule"
charters,Article XI, §4 (Amendment 21),supra, in no way purports to create an exception to this rule for
"home rule" counties. Indeed, it clearly contemplates that this rule, as embodied in Article XI, § 12, shall
continue to apply to "home rule" counties. Note, particularly, the following portions of Article XI, §4
(Amendment 21):
"Any county may frame a 'Home Rule' charter for its own government subject to the
Constitution and laws of this state, . . .
"After the adoption of such charter, such county shall continue to have all the rights, powers,
privileges and benefits then possessed or thereafter conferred by general law. . . .
"The provisions of sections 5, 6, 7, and the first sentence of section 8 of this Article as amended
shall not apply to counties in which the government has been established by charter adopted under the
provisions hereof. . . ."
Thus, the "home rule" charter is to be subject to all provisions of the state constitution relating to
counties, except those explicitly mentioned in Article XI, §4 itself. And Article XI, § 12 is not among those
so mentioned.
CONCLUSION
Accordingly, in summary, it is our opinion that while a county in adopting a "home rule" charter has
considerable flexibility in the structuring of its government, it does not have the authority to endow itself
with taxing authority. The authority of any county, including a home rule county, to levy taxes only exists
to the extent the state legislature [[Orig. Op. Page 8]] has authorized the exercise of taxing authority. We
therefore must answer your question (as above paraphrased) in the negative.
We trust the foregoing will be of assistance to you.
Very truly yours,
SLADE GORTON
Attorney General
NO LAW OR STATUTE REQUIRES TO SUBMIT NOR REGISTER YOUR PROPERTY
Title 65 RCW
RECORDING, REGISTRATION,AND LEGAL PUBLICATION
RCW 65.12.005
Registration authorized—Who may apply.
The owner of any estate or interest in land,whether legal or equitable, except unpatented land, may apply
as hereinafter provided to have the title of said land registered. The application may be made by the applicant
personally, or by an agent thereunto lawfully authorized in writing,which authority shall be executed and
acknowledged in the same manner and form as is now required as to a deed, and shall be recorded in the office of
the county auditor in the county in which the land, or the major portion thereof, is situated before the making of the
application by such agent.A corporation may apply by its authorized agent, and an infant or any other person under
disability by his or her legal guardian. Joint tenants and tenants in common shall join in the application.The person in
whose behalf the application is made shall be named as applicant.
[2012 c 117§211; 1907 c 250§ 1; RRS§ 10622.]
NOTES:
Construction-1907 c 250:"This act shall be construed liberally, so far as may be necessary for the
purpose of carrying out its general intent, which is, that any owner of land may register his title and bring his land
under the provisions of this act, but no one is required so to do."[1907 c 250§97.]
--------------------------------------------------------------------------------------------------------------------------
RCW 65.12.225
Withdrawal authorized—Effect.
The owner or owners of any lands, the title to which has been or shall hereafter be registered in the manner
provided by law, shall have the right to withdraw said lands from registration in the manner hereinafter provided, and
after the same have been so withdrawn from registration, shall have the right to contract concerning, convey,
encumber or otherwise deal with the title to said lands as freely and to the same extent and in the same manner as
though the title had not been registered.
[ 1917c62§ 2; RRS § 10658.]
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RCW 65.12.230
Application to withdraw.
The owner or owners of registered lands, desiring to withdraw the same from registration, shall make and file with the
registrar of titles in the county in which said lands are situated, an application in substantially the following form: To
the registrar of titles in the county of. . . . . .. state of Washington:
I, (or we), . . . . . .. the undersigned registered owner . . . in fee simple of the following described real
property situated in the county of . . . . . .. state of Washington, to wit: (here insert the description of the
property), hereby make application to have the title to said real property withdrawn from registration.
Witness my (or our) hand . . . and seal . . . this . . . . day of. . . . . .. (year) . . . .
Applicant's signature
Said application shall be acknowledged in the same manner as is required for the acknowledgment of
deeds.
[2016 c 202 §44; 1917c62 § 3; RRS§ 10659.]
REAL PROPERTY IS TAX UPON ITS USE = COMMERCIAL
Title 64 RCW
REAL PROPERTY AND CONVEYANCES
RCW 64.40.010
Definitions—Defense in action for damages.
As used in this chapter,the terms in this section shall have the meanings indicated unless the context clearly
requires otherwise.
(1) "Agency" means the state of Washington, any of its political subdivisions, including any city, town.. or
county, and any other public body exercising regulatory authority or control over the use of real property in
the state.
(2) "Permit" means any governmental approval required by law before an owner of a property interest may
improve, sell, transfer, or otherwise put real property to use.
(3)"Property interest"means any interest or right in real property in the state.
(4)"Damages"means reasonable expenses and losses, other than speculative losses or profits, incurred
between the time a cause of action arises and the time a holder of an interest in real property is granted relief as
provided in RCW 64.40.020. Damages must be caused by an act, necessarily incurred, and actually suffered,
realized, or expended, but are not based upon diminution in value of or damage to real property, or litigation
expenses.
(5) "Regulation"means any ordinance, resolution, or other rule or regulation adopted pursuant to the
authority provided by state law,which imposes or alters restrictions, limitations, or conditions on the use of real
property.
(6) "Act" means a final decision by an agency which places requirements, limitations, or conditions upon the
use of real property in excess of those allowed by applicable regulations in effect on the date an application for a
permit is filed. "Act"also means the failure of an agency to act within time limits established by law in response to a
property owner's application for a permit: PROVIDED,That there is no"act"within the meaning of this section when
the owner of a property interest agrees in writing to extensions of time, or to the conditions or limitations imposed
upon an application for a permit. "Act"shall not include lawful decisions of an agency which are designed to prevent a
condition which would constitute a threat to the health, safety, welfare, or morals of residents in the area.
In any action brought pursuant to this chapter, a defense is available to a political subdivision of this state
that its act was mandated by a change in statute or state rule or regulation and that such a change became effective
subsequent to the filing of an application for a permit.
[1982 c 232 § 1.]
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REAL PROPERTY USE = COMMERCIAL= INCOME
RCW 84.40.020
Assessment date—Average inventory basis may be used—Public inspection of listing, documents, and records.
All real property in this state subject to taxation shall be listed and assessed every year, with reference to
its value on the first day of January of the year in which it is assessed. Such listing and all supporting documents and
records shall be open to public inspection during the regular office hours of the assessor's office: PROVIDED,That
confidential income data is hereby exempted from public inspection as noted in RCW 42.56.070 and 42.56.210.All
personal property in this state subject to taxation shall be listed and assessed every year,with reference to its value
and ownership on the first day of January of the year in which it is assessed: PROVIDED. That if the stock of goods,
wares. merchandise or material, whether in_a raw_or finished state or in process of manufacture, owned or held by
any taxpayer on January 1 of any year does not fairly represent the average stock carried by such taxpayer, such
stock shall be listed and assessed upon the basis of the monthly average of stock owned or held by such taxpayer
during the preceding calendar year or during such portion thereof as the taxpayer was engaged in business.
[2005 c 274§364; 2001 c 187 § 16. Prior: 1997 c 239 §2; 1997 c 3 § 103(Referendum Bill No. 47, approved
November 4, 1997); 1973 c 69§ 1; 1967 ex.s. c 149 § 35; 1961 c 15 § 84.40.020; prior: (i) 1939 c 137§ 1; 1925
ex.s. c 130§8; 1897 c 71 §6; 1895 c 176 § 3; 1893 c 124§6; 1891 c 140§§ 1, 6; 1890 p 532§6; Code 1881 §
2832; 1871 p 40 § 15; 1869 p 180 § 15; 1867 p 62§ 6; 1854 p 332 §4; RRS § 11112. (ii) 1937 c 122 § 1; 1890 p 532
§6; RRS § 11112-1.]
NOTES:
Application-2001 c 187: "This act applies for[to]taxes levied in 2001 for collection in 2002 and
thereafter." [ 2001 c 187 §33.]
Contingent effective date-2001 c 187: See note following RCW 84.70.010.
Application—Severability—Part headings not law—Referral to electorate-1997 c 3: See notes
following RCW 84.40.030.
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RCW 84.40.030
Basis of valuation, assessment, appraisal—One hundred percent of true and fair value—Exceptions—Leasehold
estates—Real property—Appraisal—Comparable sales.
(1)All property must be valued at one hundred percent of its true and fair value in money and assessed on
the same basis unless specifically provided otherwise by law.
(2)Taxable leasehold estates must be valued at such price as they would bring at a fair, voluntary sale for
cash without any deductions for any indebtedness owed including rentals to be paid.
(3)The true and fair value of real property for taxation purposes (including property upon which there is a
coal or other mine, or stone or other quarry) must be based upon the following criteria:
(a)Any sales of the property being appraised or similar properties with respect to sales made within the past
five years. The appraisal must be consistent with the comprehensive land use plan, development regulations under
chapter 36.70A RCW, zoning, and any other governmental policies or practices in effect at the time of appraisal that
affect the use of property, as well as physical and environmental influences. An assessment may not be
determined by a method that assumes a land usage or highest and best use not permitted,for that property
being appraised under existing zoning or land use planning ordinances or statutes or other government restrictions.
The appraisal must also take into account: (i) In the use of sales by real estate contract as similar sales, the extent, if
any, to which the stated selling price has been increased by reason of the down payment, interest rate, or other
financing terms, and (ii)the extent to which the sale of a similar property actually represents the general effective
market demand for property of such type, in the geographical area in which such property is located. Sales involving
deed releases or similar seller-developer financing arrangements may not be used as sales of similar property.
(b) In addition to sales as defined in subsection (3)(a) of this section, consideration may be given to cost,
cost less depreciation, reconstruction cost less depreciation, or capitalization of income that would be derived
from prudent use of the property, as limited by law or ordinance. Consideration should be given to any
agreement, between an owner of rental housing and any government agency, that restricts rental income,
appreciation, and liquidity, and to the impact of government restrictions on operating expenses and on ownership
rights in general of such housing. In the case of property of a complex nature, or being used under terms of a
franchise from a public agency, or operating as a public utility, or property not having a record of sale within five years
and not having a significant number of sales of similar property in the general area, the provisions of this subsection
must be the dominant factors in valuation. When provisions of this subsection are relied upon for establishing values
the property owner must be advised upon request of the factors used in arriving at such value.
(c) In valuing any tract or parcel of real property, the true and fair value of the land, exclusive of structures
thereon must be determined, also the true and fair value of structures thereon, but the valuation may not exceed the
true and fair value of the total property as it exists. In valuing agricultural land, growing crops must be excluded. For
purposes of this subsection (3)(c), "growing crops" does not include marijuana as defined under RCW 69.50.101.
[2014 c 140§29; 2007 c 301 §2; 2001 c 187 § 17; 1998 c 320 §9. Prior: 1997 c 429 § 34, 1997 c 134§ 1; 1997 c
3§ 104(Referendum Bill No. 47, approved November 4, 1997); 1994 c 124§20; 1993 c 436§ 1; 1988 c 222 §
14; 1980 c 155§ 2; prior: 1973 1st ex.s. c 195§96; 1973 1st ex.s. c 187§ 1; 1972 ex.s. c 125 §2; 1971 ex.s. c
288 § 1; 1971 ex.s. c 43 § 1; 1961 c 15§84.40.030; prior: 1939 c 206 § 15; 1925 ex.s. c 130§ 52; 1919 c 142§
4; 1913 c 140 § 1; 1897 c 71 §42; 1893 c 124§44; 1891 c 140 §44; 1890 p 547 §48; RRS§ 11135. FORMER
PART OF SECTION: 1939 c 116§ 1, part, now codified in RCW 84.40.220.]
NOTES:
Contingent effective date-2001 c 187: See note following RCW 84.70.010.
Application-2001 c 187: See note following RCW 84.40.020.
Severability-1997 c 429: See note following RCW 36.70A.3201.
Application-1997 c 3:"(1) Sections 101 through 126 of this act apply to taxes levied for collection in
1999 and thereafter.
------------------------------------------------------------------------------------------------------------------------
CW 84.64.180
Deeds as evidence—Estoppel by judgment.
Deeds executed by the county treasurer. as aforesaid; shall be prima facie evidence in all controversies
and suits in relation to the right of the purchaser, his or her heirs and assigns. to the real property thereby conveyed
of the following facts: First, that the real property conveyed was subject to taxation at the time the
same was assessed, and had been listed and assessed in the time and manner required by law; second, that the
taxes were not paid at any time before the issuance of deed; third, that the real property conveyed had not been
redeemed from the sale at the date of the deed;fourth, that the real property was sold for taxes, interest, and costs,
as stated in the deed;fifth, that the grantee in the deed was the purchaser, or assignee of the purchaser; sixth, that
the sale was conducted in the manner required by law.And any judgment for the deed to real property sold for
delinquent taxes rendered after January 9, 1926, except as otherwise provided in this section, shall estop all parties
from raising any objections thereto, or to a tax title based thereon, which existed at or before the rendition of such
judgment, and could have been presented as a defense to the application for such judgment in the court wherein the
same was rendered, and as to all such questions the judgment itself shall be conclusive evidence of its reguladty and
validity in all collateral proceedings, except in cases where the tax has been paid, or the real property was not
liable to the tax.
[2013 c 23 §377; 1961 c 15§84.64.180. Prior: 1925 ex.s. c 130 § 127; RRS§ 11288; prior: 1897 c 71 § 114; 1893
c 124§ 132; 1890 p 574§ 114.]
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TAXPAYER = WHOM EVER IS IN COMMERCIAL ACTIVITY
RCW 82.02.010
Definitions.
For the purpose of this title, unless the context clearly requires otherwise.
(1) "Department" means the department of revenue of the state of Washington;
(2) "Director'means the director of the department of revenue of the state of Washington;
(3) "Marijuana,""marijuana-infused products,"and"useable marijuana" have the same meanings as
provided in RCW 69.50.101-1
(4)"Taxpayer" includes any individual, group of individuals, corporation, or association liable for any tax or
the collection of any tax hereunder, or who engages in any business or performs any act for which a tax is imposed
by this title. "Taxpayer"also includes any person liable for any fee or other charge collected by the department under
any provision of law, including registration assessments and delinquency fees imposed under RCW 59.30.050; and
(5)Words in the singular number include the plural and the plural include the singular. Words in one gender
include all other genders.
[2014 c 140§30; 2011 c 298 § 37; 1979 c 107 §9; 1967 ex.s. c 26 § 14; 1961 c 15 §82.02.010. Prior: 1935 c 180
§3; RRS§8370-3.]
dun bradstreet
Business Directory
County of Mason Company Profile I Shelton,WA I Competitors, Financials & Contacts - Dun &
Bradstreet (dnb.com)
County of Mason
Company Profile
CORPORATION PARENT
Website www.co.mason.wa.us
Address 411 N 5TH St Ste A Shelton, WA, 98584-3400 United States
Phone (360) 427-9670
Company Description County of Mason is located in Shelton, WA, United States and is
part of the Executive, Legislative, and Other General Government
Support Industry. County of Mason has 379 total employees
across all of its locations and generates $45.43 million in sales
(USD). There are 32 companies in the County of Mason corporate
family.
Key Principal LISA FRAZIER
Industry Executive, Legislative, and Other General Government
Support Public Administration
---------------------------------------------------------------------------------------------
company. n. any formal business entity for profit, which may be a corporation, a
partnership, association or individual proprietorship.
Search Legal Terms and Definitions
https://dictionary.law.com , Default
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corporation I Definition, History, & Facts I Britannica
https://www.britannica.com > ... > Banking & Business
Corporation, specific legal form of organization of persons and material resources, chartered
by the state, for the purpose of conducting business.
County of Mason Company Profile I Shefton,WA I Competitors,Financials&Contacts-Dun&Bradstreet Wnb.com)
Overview Contacts Financial Statements Credit Reports News&Insights FAQ
D&B Business Directory
IM
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HOME BUSINESS DIRECTORY PUBLIC ADMINISTRATION EXECUTIVE,LEGISLATIVE,AND OTHER GENERAL GOVERNMENT SUPPORT UNITED STATES WASHINGTON
SHELTON ,COUNIv Or MASON
County of Mason
Website G
Corporation Parch
Claim This Company
Overview
Doing Business As:County of Mason Address:411 N 5TH St Ste A Shelton,WA,98584-
3400 United States See other tucatiors >
Company Description:County of Mason is located in Shelton,WA,
United States and is part of the Executive,Legislative,and Other
`j Phone:(360)427-9670
General Government Support Industry.County of Mason has 379 total
employees across ail of its locations and generates$45.43 million in Website:vrrre cc.rnas n v;a us
sales(USD).There are 32 companies in the County of Mason corporate �Q Employee(this site):21 0
family.
Employee(all sites):379 QQ
Key Principal:LISA FRAZIER See more contacts >
lJ Revenue:S45.43 million Q 1 Fiscal Year End:
Industry:EM1eoutive,.jggida iv ,,and Other General Government DEC
5',,;-_, Public Administration, Executive offices,County government
Year Started:1854
See other industries within the Public Administration:
rnzr: Ploys I��_., Unlock full sales materials and reports >
Ecor cn:i
ntal Quality Programs, Adminr _grams,
Urb:., ining,and Community, veto r w., - of
Human Resource Programs, Ju5ti, ,Public Order, -Activities
National Security,and International Aftairs, �pacce - earth and
Technology.
Popular Search:
JLFreamre.Legisiafve,and Other General Government Support
S Public Administration
OO
Doing Business As: County of Mason generates $45.43 million in sales (USD).
UC:cMMKS Neamenn, anUuy, I Iaan
Clerk 47ne, V,
RECEIV MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
NOV 0`► 20.s SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or482-5269
Mason County
'54
Commissioners
I AM SEEKING APPOINTMENT TO /Y-fsm eovAAe PQ/ks t 7r-4tf&
NAME JA 4,Wn '�a n a --
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT: WORK WORK PHONE:
/ AREA IN THE COUNTY YOU LNE) E-MAIL:
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
(ACTIVI IES OR MEMBERSHIPS) COMPANY: OVrQTbnI S YRS
�i»t�icgn �cc +Q�t /ns,�cG7bQ POSITION: x n!yeg
COMPANY: O►r£e7Mj Z YRS
�'NRbl� rT4+ax �� POSITION: �ro�c _� �44R9ac
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In
ID 19! �'_yoouur words, what do you perceive is the role or purpose of the Board, Committee or Council for which
you are applying:
,/ o e, Aero fi/ em A n� ie /%J�Ot� -14 7'6 1""a,, (Lint-Av
What interests, skills do you wish to offer the Board, Committee, or Council?
1�'t&r4d r e s emee- nCt4r C e 2 f<!'✓a f+n n e-F No- Sot cutr l �/aces
i A4X0,1 C aCee /411- s� '„ l
do Corn a i
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? yes
Realistically, how much time can you give to this position?
Quarterly Monthly 2 U&S Weekly✓ Daily Offlee Use Only
- Id 31 2oZ/ Appointment Date—
signature
--�Date
Term Expire
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk 0-W/ndBr� ,4./ouylC�
J'C I I R. A-1,t
a Washington State Licensing and Regulation
PO Box 43098
Liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
November 9, 2021
MEMENTO VIVERE LLC
1001 COOPER POINT RD SW STE 14
OLYMPIA WA 98502
Re: BELFAIR CANNABIS COMPANY
V
24090 NE STATE ROUTE 3 STE I
BELFAIR WA 98528-9665 NOV 00
LICENSE No.: 422298-7A
UBI: 604-586-330-001-0003 Mason County
Your license has been approved for the following: MARIJUANA RETAILER
MEDICAL MARIJUANA ENDORSEMENT
This license is valid through February 28, 2023.
You must post this letter in a public service area as your temporary operating permit.
If you do not receive your Business License with marijuana endorsement(s) within 15 days,
please contact Department of Revenue's Business Licensing Service/Specialty Licenses at
(360) 705-6744.
This license allows you to sell only usable cannabis, cannabis-infused products, and
cannabis paraphernalia at retail in retail outlets to persons twenty-one years of age or older.
You may only purchase from a licensed cannabis processor. All sales must take place on the
licensed premises. No cannabis may be opened or consumed on the premises.
The Washington State Liquor and Cannabis Board (WSLCB) has approved your application
to add a Medical endorsement to your cannabis retailer license. This endorsement allows
you to sell cannabis for medical use to qualifying patients and designated providers.
This endorsement will be renewed annually with your cannabis retail license.
• Persons under twenty-one years of age are not permitted on the licensed premises
with the exception of:
o Qualifying patients with a recognition card between the ages of 18-21.
o Qualifying patients with a recognition card who are under the age of 18 and are
accompanied by a designated provider.
Page 2
• The retailer does not authorize the medical use of cannabis for qualifying patients on
the premises or permit health care professionals to authorize the medical use of
cannabis for qualifying patients on the premises.
• Carry cannabis concentrates and cannabis-infused products that meet the rules and
guidelines required by the Department of Health and the WSLCB.
• Keep copies of qualifying patients' or designated providers' authorization card or
equivalent records to document validity of tax exempt sales.
• Cannabis licensees may not allow the consumption of cannabis or cannabis-infused
products on the licensed premises.
The licensee must ensure required information is entered into the traceability system and
kept completely up-to-date as stated in WAC 314-55-083(4).
Persons under 21 years of age are not permitted on the premises. A sign reading "Persons
under twenty-one years of age not permitted on these premises" must be posted in a
conspicuous location at each entry to the premises (WAC 314-55-086).
Changes in ownership, alterations to your operating and/or floor plan, and business
relocation require prior Board approval. If you wish to make such changes, please contact
our office for assistance.
In accordance with WAC 314-55-020(16) the issuance of a license by the WSLCB shall not
be construed as a license for, or an approval of, any violations of local rules or ordinances
including, but not limited to: Building and fire codes, zoning ordinances, and business
licensing requirements.
Your marijuana license can be renewed through the Department of Revenue Business
Licensing Service. Information on how to do this will be included on your renewal notice.
Your access to the traceability system will begin the first business day after you receive this
letter. Visit our website at: https:Hlcb.wa.gov/mmtrace/get started with leaf-article for
directions on how to access the traceability system.
Warren Robertsonlsmo
Marijuana Licensing Specialist
360-664-1694
cc: Enforcement Office
Mason County Commissioners
File
Marijuana 9/4/14
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk Dave Alev Kell A/Qy/�
Washington State Licensing and Regulation
PO Box 43098
liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
Emailed to: bbecker10@hotmail.com412746
November 15, 2021
M AND R DISTRIBUTING =r � 5
460 W ENTERPRISE RD BLDG 1
SHELTON, WA 98584 NOV 1 E;, 2021
LICENSE # 412258 - 7A
UBI: 603-344-577-001-0001 Mason County
C0::,r i- ,;,_n s
This letter is to notify you that your cannabis license number 412258 has been
temporarily discontinued. You may no longer engage in the production, sale, or service
of cannabis at the above location as of November 15, 2021.
You must remain in compliance with all license fees and tax reporting requirements, and
report any changes in circumstance to your Enforcement Officer.
This temporary discontinued business status is only issued for 60 days from the date of
this letter. If you do not resume business within 60 days, your license may be
permanently discontinued.
If you are issued a temporary discontinued license to change your location, you must
apply for a change of location through Business Licensing Services within 14 days.
Change of location applications can be found at: http://bls.dor.wa.gov/forms/700028.pdf
You may not resume business without authorization from Washington State Liquor and
Cannabis Board.
Sincerely,
Customer Service / BMS
Licensing & Regulation
T: 360 664-1600
cc: Mason County
Olympia Enforcement
File
LIQ1298 9/17
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
•�. Educational Service District 113
�.- My Partner for Learning Solutions
Capital Region
ESD 113
November 15,2021
Mason County
Board of County Commissioners
411 North 51h Street
Shelton,WA 98584
Re: Summary of Tax Certifications for 2021 Collections- Vt Class Districts
Dear Board of County Commissioners:
As previously provided to you from the individual school districts, below is a summary of the tax certification
amounts for 2022 collection for the Vt class school districts in Mason County
Administrative Administrative Administrative
Mason County First Class EP&0 Levy Capital Projects Levy Bond Refund Levy Refund Levy Refund Levy
District General Fund Capital Projects Fund Debt Service Fund General Fund Capital Projects Fund Debt Service Fund
Shelton School District No.309 5,500,0D0 6,125,000 45,416 51,077
If you have any questions, please feel free to contact me at(360)464-6750.
Sincerely,
Julie Rupe
Director School Finance
Educational Service District 113
irupe@esd113.org
(360)464-6750
Cc: Mason County Assessor
6005 Tyee Drive SW I Tumwater,WA 98512 1 Telephone 360-464-6700 1 Fax 360-464-6900 www.esdll3.org
Educational Service District 113
My Partner for Learning Solutions
Capital Region
ESD 113
November 15, 2021
Mason County
Board of County Commissioners
411 North 5th Street
Shelton, WA 98584
Re: Certification of Excess Levies
Dear Board of County Commissioners:
Enclosed are the "Certification of Excess Levies for 2022 Collection" pages for school districts located in your
County. The levy amounts on these pages have been approved by the Board of Directors for each school district
during their FY 2021-22 budget adoption process and reflect rollback amounts as specified by law.The districts are
certifying their levy ballot amount,with the understanding that the County Assessor will recalculate the figure to
levy with the 2021 assessed valuation.
Administrative Administrative Administrative
Mason County Second Class EP&O Levy Capital Projects Levy Bond Refund Levy Refund Levy Refund Levy
District General Fund Capital Projects Fund Debt Service Fund General Fund Capital Projects Fund Debt Service Fund
Southside School District No.042 609,032 112,681 300,000
Gra eviewSchoolDistrictNo.054 751,925 992,250
Mary M.Knight School District No.311 609,919 - -
Pioneer School District No.402 2.720.495 1,091,D49 1,596,000 6,642 4,005
Hood Canal School District No.404 1.475,369 1,277,330 6605.4 3,672 4,047
,Multi County Districts
McCleary School District No.065 937,930 601,440
Elma School District No.068 1 2,775,749
If you have any questions, please feel free to contact me at(360)464-6750.
Sincerely,
Julie Rupe
Director School Finance
Educational Service District 113
irupe@esd113.or�
(360)464-6750
Cc: Mason County Assessor
6005 Tyee Drive SW i Tumwater,WA 98512 I Telephone 360-464-6700 1 Fax 360-464-6900 www.esdll3.org
FY 2021-2022 Run: 9/8/2021 2:26:35 PM
Southside School District N0.042
BUDGET AND EXCESS LEVY SUMMARY
General Fund Associated Debt Service �apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 3,522,385 31,300 294,224 670,572 14,310
Total Appropriation (Expenditures) 3,962,580 31,300 313,500 559,936 0
Other Financing Uses--Transfers Out (G.L. 536) 150,000 XXXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) -590,194 0 -19,275 110,636 14,310
Expenditures and Other Financing Uses
Beginning Total Fund Balance 879,558 21,694 248,034 16,705 39,927
Ending Total Fund Balance 289,363 21,694 228,158 127,341 54,237
SECTION B: ZXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 609,032 0 0 0 0
Rollback mandated by school district Board of Directors 0 0 0 0 0
l/
Net excess levy amount for 2022 collection after 609,032 XXXXX 300,000 112,681 0
rollback
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 of 1 Fund Summary: 1 of 1
FY 2021-2022 Run: 11/2/2021 10:00:07 AM
Grapeview School District No.054
BUDGET AND EXCESS LEVY SUMMARY
General Fund Associated Debt Service :apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 3,891,454 9,000 961,128 500 22,785
Total Appropriation (Expenditures) 4,022,249 9,000 918,182 135,731 75,000
Other Financing Uses--Transfers Out (G.L. 536) 0 XXXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) -130,794 0 42,946 -135,231 -52,215
Expenditures and Other Financing Uses
Beginning Total Fund Balance 481,675 5,815 383,098 135,371 81,717
Ending Total Fund Balance 350,880 5,815 426,044 140 29,502
SECTION B_ EXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 751,925 0 0 0 0
Rollback mandated by school district Board of Directors 38,962 0 0 0 0
1/
Net excess levy amount for 2022 collection after XXXXX 992,250 0 0
rollback
751,925
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 cf 1 Fund Summary: 1 of 1
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FY 2021-2022 Run: 9/8/2021 2:23:44 PM
Pioneer School District No.402
BUDGET AND EXCESS LEVY SUMMARY
General Fund Associated Debt Service :apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMMY
Total Revenues and Other Financing Sources 13,586,097 24,803 1,521,223 3,614,248 88,114
Total Appropriation (Expenditures) 14,783,906 22,650 1,476,738 3,644,800 140,965
Other Financing Uses--Transfers Out (G.L. 536) 0 XXXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) -1,197,808 2,153 44,485 -30,551 -52,851
Expenditures and Other Financing Uses
Beginning Total Fund Balance 2,874,440 52,825 556,440 96,636 140,932
Ending Total Fund Balance 1,676,631 54,978 600,925 66,084 88,081
SECTION B: EXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 2,720,495 0 D 0 0
Rollback mandated by school district Board of Directors 0 0 0 D 0
1/
Net excess levy amount for 2022 collection after 2,720,495 XXXXX 1,596,000 1,091,049 0
rollback
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 of 1 Fund Summary: 1 of 1
FY 2021-2022 Run: 8/3/2021 6:36:26 AM
Hood Canal School District No_404
BUDGET AND EXCESS LEVY SUMMARY
General Fund Associated Debt Service :apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 8,442,182 10,700 261,566 1,253,979 71,952
Total Appropriation (Expenditures) 9,097,086 23,755 792,700 1,447,311 197,452
Other Financing Uses--Transfers Out (G.L. 536) 0 XXXXX 0 0 0
Other Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) -654,903 -13,055 -S31,133 -193,331 -125,500
Expenditures and Other Financing Uses
Beginning Total Fund Balance 1,994,663 26,58? 1,055,000 660,000 125,500
Ending Total Fund Balance 1,339,760 13,532 523,866 466,669 0
SECTION B: EXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 1,475,369 0 0 0 0
Rollback mandated by school district Board of Directors 29 , 64 0 0 0 0
1/
Net excess levy amount for 2022 collection after XXXXX 0 1,277,330 0
rollback
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 of 40 Fund Summary: 1 of 1
FY 2021-2022
Run: 10/29/2021 10:08:35 AM
McCleary School District No.065
BUDGET 2= EXCESS TZVY SrWGMY
General Fund Associated Debt Service :apital Projects Transportation
Student Body Fund Fund Vehicle Fund
Fund
SECTION A: BUDGET SUMMARY
Total Revenues and Other Financing Sources 5,216,534 16,050 572,262 80,575 39,110
Total Appropriation (Expenditures) 5,510,347 18,095 542,500 30,000 30,000
Other Financing Uses---Transfers Out (G.L. 536) 75,000 XXXXX 0 0 0
Othe= Financing Uses (G.L. 535) 0 XXXXX 0 0 0
Excess of Revenues/Other Financing Sources Over/(Under) --368,812 -2,045 29,762 50,575 9,110
Expenditures and Other Financing Uses
Beginning Total Fund Balance 835,000 32,000 552,700 76,155 84,800
Ending Total Fund Balance 466,187 29,955 582,462 126,730 93,910
SECTION B: EXCESS LEVIES FOR 2022 COLLECTION
Excess levies approved by voters for 2022 collection 937,930 0 0 0 0
Rollback mandated by school district Board of Directors 38,413 0 0 0 0
1/
Net excess levy amount for 2022 collection after XXXXX 601,440 0 0
rollback 1i37J 9:30
1/ Rollback of levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Form F-195 Page 1 of 40 Fund Summary: 1 of 1
Run: 9/8/2021 2:08:12
ram Sabool District NO.066
2021-2022 MMT MW EXCESS LSit7C SUMMARY
General Fund Associated Debt Service :apical Projects TransporLat.ion
Student Body Fund Fund Vehicle Fund
Fund
aWGBT SPRY 28,531,491 508,605 0 0 547,859
SJICTI0N I►- other Financing Sources
.total Revenues and 29,129,538 987,615 0 1,603,000 400,000
•ro A loPri-ition 4EXPenditureSl 126,538 XXXXX 0 0 126,538
cal PP es--Transfers Out (G-L• 535)
Other
Financing Us p XXXXX 0 0 0
Uses (G.L. 535) -'i18,589 20,990 0 -•1,603,000 21,321
Financing Sources over/
Other Revenue3/Other Fin
ancin�ses
EXcesditures and Other Financing
Expert 1,395,470 160,677 0 1,6,03,066 177,150
Total Fund Balance 676,885 181,667 0 86 198,471
BeginniTota1 Fund Balance
Endi^g T,EVIES FOR 2022 COLLECTION
ga[CESS 0 0 0
SSCTION IS: 2,775,749 0
Excess levies approved by voters for 2022 coll ection
0 0 0 0 0
gollbaek mandated by school district Board of Directors
Ne levy amount fo
t
excess
r 2022 collection after
2,775,749 XXXXX 0 0 0
rollback
11 levies needs to be certified pursuant to RCW 84.52.020. Please do NOT include such resolution as part of this document.
Rollba
ck of
Page 1 of 1 Fund Summary: 1 of 1
:95
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 4,2021
Monday,October 4,2021
9:00 A.M. WSU Extension Office/Noxious Weed Control—Patricia Grover
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Patricia shared the Professional Services Contract with the Noxious Weed Control
Board and 10,000 Years Institute for part of an Olympic Peninsula collaborative
effort. The term is from the date of last signature to June 15,2022 and is for$14k.
There is a potential need to hire one additional extra help employee to meet contract
obligations. Approved to move forward.
9:10 A.M. Support Services—Frank Pinter
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Jennifer Beierle discussed the 2022 Computer Replacement Plan. The proposal is to
replace 106 computers purchased in 2014 or prior beginning in 2022. Replacements
will be analyzed on a case-by-case basis when ordering the new laptop or desktop
computers. IT will order and replace the computers but the individual department
will pay the expense for the computer. Todd Cannon recommends making purchases
now. Approved to move forward.
• Jennifer requested a temporary Financial Analyst position using part of the$13
million from American Rescue Plan Act(ARPA)funding. This will be a full-time
position to help with the administrative burdens this funding creates for planning,
monitoring,and reporting. This position could be paid directly from ARPA Fund
155 or paid from Support Services and then transferred from Fund 155. Frank added
that there are about 12 contracts that will need to be processed and administered
which is a large volume of work. A Public Records position under Support Services
should also be prioritized. This will be discussed further during the 2022 Budget
Workshop.
• Jennifer shared the Interagency Reimbursement Agreement between Washington
State Administrative Office of the Courts and Mason County for up to$702,300
reimbursement for extraordinary expenses and up to$324,217 reimbursement for
legal financial obligations under the Blake decision. A meeting with the Courts,
Prosecutor,and other affected departments will be needed for specifics. Approved to
move forward.
• Jennifer shared a change to the 2021 Budget Supplemental Appropriations and
Amendments calendar to move the schedule hearing date from December 14,2021 to
December 21,2021.
• Frank gave an update on the Human Resources Administration position. Prothman
has completed their review of the applications and will interview applicants to
establish qualifications. An update will be provided to the County this week which
will be used to set up interview dates for prospective applicants.
• Frank shared a change to the number of beneficiaries of the CARES Act Community
Development Block Grant(CDBG)Coronavirus Funds Grant. Last year the Board
approved a CDBG grant for$598,614 to be utilized by the Community Action
Council of Lewis,Mason,and Thurston Counties to assist low-income households.
Originally the project was to assist 342 households with up to$1,000 of assistance.
After review,it was suggested to change that to assist 83 households with up to
$6,000 of assistance. This will free up$159,625 of administration costs that can
instead go directly to households. The Department of Commerce will require an
addendum. The budget will need to be revised to show the number of households
eligible for assistance.
• Becky Rogers shared that the Board of Equalization is requesting to hear completed
and timely filed appeals for the 2021 assessment year. Approved to move forward.
9:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Alex Paysse requested a temporary Environmental Health Specialist(EHS)position
ending December 31,2021 to be moved to regular full-time. Foundational Public
Health funding was re-contracted last month to continue into 2023 and more funding
is expected. Approved to move forward.
• Alex gave an update on Mason County Code Chapter 6.76 On-Site Sewage
Regulations. A Public Hearing would be set for November 9,2021 and implemented
January 1,2022. Approved to move forward.
• Kell Rowen shared extending Lead Pay for Josh Luck,Building Inspector V.
Approved to move forward.
• Kell discussed ongoing LEAN team work. Genie McFarland,Todd Cunningham,
Rhonda Thompson,Julie Lewis,Julia Munguia,and Kathy Chaussee spent two
weeks working with the State and continue to have weekly meetings to complete
various tasks. Julie shared some highlights: implementing the system called
Appointee which allows individuals to schedule appointments to turn in permits,
improving coordination with the Environmental Health department and creating
helpful handouts,and using the Smart Gov system for better transparency. Todd
shared that 12 tasks were created, some with subtasks,to improve service delivery;
Building and Safety In-House Trainings were created and are being completed by
staff;and handouts were created and made available on the County website.
• Dave shared that a new water planner was brought on last week. Ecology sent a
technical memo for the rooftop runoff project for WRIA 14 and 15;however,Dave
would like to reach out to Olympic Master Builders for cost.
10:00 A.M. Public Works—Loretta Swanson
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Mike Collins shared an updated annual Resolution for load/lane limits for traffic
control on 7 Mason County bridges. Commission would like this Resolution brought
forward annually. Approved to move forward.
• Mike shared an updated Resolution for the designation of County primitive roads.
Boyer Road and Snider Road were recently upgraded with chip seal and have been
removed from the primitive road list. Approved to move forward.
Meeting adjourned 10:30 a.m.
1:00 P.M. 2022 Budget Workshop—Jennifer Beierle
• Jennifer shared that the estimated beginning fund balance for the 2022 Budget is
$21.5 million;total department revenue is$40,234,781;and the total estimated
budget for the General Fund is$61,734,781. Total expenditure for department
requests is$44,905,631 not including the ending fund balance;the estimated ending
fund balance is$16,829,150;which brings the total to$61,734,781 to balance the
revenues. Total for department budget level 3 expenditure is$41,681,670;the
ending fund balance would be$20,053,111;bringing the total to$61,734,781. The
total Policy Level Requests(PLRs)for all departments is$3,223,961. Special Fund
revenue is$120,410,527;total budget level 3 revenue is$98,634,607;and the PLR is
$22,107,877. Total department request for expenditure is$120,410,527;total budget
level 3 expenditure is$98,634,607;and actual total PLR request is$24,486,490.
• The$21.5 million beginning fund balance consists of different reserve accounts such
as accrued leave=$350k,equipment=$930k,and technology reserve=$265k. IT
related items include a contingency of$1 million,the operating reserve is 25%of the
prior year's total expenditures which is$10 million,and the unreserved balance is=
$8.9 million. $1,446,889 of the beginning fund balance may be used. =$4.8 million
is estimated as additional revenue to be put back into the budget. There is an
estimated$7.5 million unreserved ending fund balance,which is recommended to
put some into a reserve. It is recommended to do a bridge loan,or an interfund loan,
for the Skokomish Flood Fund# 192 for their$8 million project. Cmmr.Neatherlin
suggested an interfund loan from Public Works which has an estimated$10 million
beginning fund balance. Cmmr. Shutty suggested adding debts or capital projects
that can be paid down or off to the budget and setting aside reserve for future
conversation. Rustlewood Fund#411 has an inflated beginning fund balance due to
the Budget Level 3 not having enough funds to operate. It may be beneficial to
create a reserve to help with capital costs or day-to-day operations. Rustlewood
Water and Sewer is working on numbers for ARPA funding.
• PLRs for General Fund Expenditures for Full-Time Employees(FTEs)include:
Assessor's Office 1 FTE,Auditor's Office 1 FTE,Department of Emergency
Management(DEM) 1 FTE,Clerk's Office 1.5 FTEs,Support Services 1 FTE,
District Court 2.5 FTEs,Sheriff s Office 20 FTEs,Superior Court 1 FTE. This is a
total of 29 FTEs in the amount of$2,431,419. Other salary and benefit requests total
$368,686 and operating requests total$423,848. The grand total is$3,223,953.
Cmmr.Shutty commented that the FTE request for an additional clerk for assistance
with the Blake decision in the Clerk's Office may be eligible for Blake funding.
Special Funds Revenue requests include: Community Services Health transfer from
Current Expense Fund to Support Health$376,255;Skokomish Flood Zone for the
Mason Conservation District Flood Plains by Design$8 million and short-term
Bridge Loan for$8 million;Rustlewood transfer in for ARPA funding$199,800 and
transfer in for REET 2 funding$110,000;Beards Cove Water capital contributions
are negative$8,760 due to Public Works having zero budgeted and there is a transfer
in for ARPA funding$110,888;Belfair Sewer capital contributions$551,300;
Landfill Reserve$6,835;and rates have not been done for ER&R so the numbers are
showcased. There is a very specific dollar amount for ER&R pits and queries. The
grand total for all Special Fund Revenue PLR Requests is$22,107,877.
Expenditures is$24,486,490 and offsets the Revenue. Public Works has
approximately$11 million in grant funding in their revenue budget for roads and
only$1.42 million for capital construction.
1:30 P.M. Assessor—Patti McLean/Vickie King
• Total Budget Level 4 PLR ask is$79,689.
— Promoting incumbent from Trainee to Appraiser$9,510. This is an automatic
position change and the cost includes cost of living and contract increase.
Maintenance.
— 141 FTE position$70,179. This position was already approved for succession
planning. Maintenance.
1:45 P.M. Superior Court Clerk—Sharon Fogo
• Total Budget Level 4 PLR ask is$79,059.
- Additional Clerk position for assistance with Blake decision paperwork and
processing passports$38,643. Possibly have as a temporary position and reassess
in one or two years. Tabled.
- Increase a.5 FTE position to 1 FTE for archive backlog$14,231. Maintenance.
- Benefits for the increase of the above 1.5 positions is$23,385.
- Reimbursement for training and travel to conferences$2,800. Potentially use
Mason County as a viable option for conferences,community building and
marketing,or tourism. Commission would like a breakdown of costs. Tabled.
2:00 P.M. Auditor-Paddy McGuire/Leo Kim
• Total Budget Level 4 PLR ask is$100,145.
- Cost increase for copier rental agreement and equipment maintenance$450.
Maintenance.
- New staff and training increase$2,000. Maintenance.
- Reinstate Office Tech position to split with Licensing$33,578/each and
additional desk to complete office remodel$2,900. This FTE will be split
between Licensing and Recording to help stay up to date with indexing and
verifying recorded documents. Maintenance.
- Travel and lodging for training conference$ 1,500. Maintenance.
- Contracting out Elections website design$24,139. Commission would like a
discussion with the IT Steering Committee. Tabled.
- Increased training costs for new employees$2,000. Maintenance.
2:15 P.M. Support Services-Frank Pinter/Jennifer Beierle
• Total Budget Level 4 PLR ask for Emergency Management$27,949.
- Emergency Management Training and Exercise Staff position$26,749.
Currently this is an extra help position. In 2021 the position was fully grant
funded. For 2022,there is grant funding from FY21-EMPG for$35,738 and
FY21-EMPG-ARPA for$14,205. Commission would like to.know more
details on the grant funding. Table.
- Overtime in Emergency Management$1,200. Maintenance.
• Total Budget Level 4 PLR ask for Support Services$84,640.
- Public Records Coordinator position$83,640. Maintenance.
- Outside Auditing services$1,000. Maintenance.
• Total Budget Level 4 PLR ask for Risk Management$90,000.
- Risk Management/Property Insurance$90,000. 10%increase over 2020 actuals.
Maintenance.
3:00 P.M. Community Services-David Windom
• Total Budget Level 4 PLR ask for Community Development$79,998.
- On-going extra help$25,000. Budget neutral,approved at April 2021 Briefing.
Maintenance.
- Increased extra help for Fire Marshal$30,000. Supported by extra revenue.
Commission would like actual salary estimate for 1 FTE Fire Marshal position
and 1 FTE Building Official position. Tabled.
- Overtime$10,000. Necessary to cover staff absences,supported by extra
revenue. Maintenance.
- Professional Services$15,000. Necessary for big projects and to cover staff
absences,supported by extra revenue. Maintenance.
• Total Budget Level 4 PLR ask for Community Support Services$97,665.
- .2 FTE from Health Fund 150 into Community Support Services Fund 117
$15,175. Maintenance.
- 1 FTE for Housing$82,490. Approved as a temporary two-year position at a
previous Commission meeting. Commission asked to double check.
Maintenance.
• Total Budget Level 4 PLR ask for Health$376,255
- Transfer in from Current Expense$376,255. Beginning fund balance reserved
for grants. This will balance the Health budget. Maintenance.
Tuesday,October 5,2021
9:00 A.M. Sheriff's Office-Sheryl Hilt
• Total Budget Level 4 PLR$953,505.
- Jail replacement locks and fittings$10,000. Possibly pay out of REET funds.
Maintenance.
- 2 FTE north precinct Clerks$127,360. This position would allow the North
Precinct to be open five days a week and provide support services. Table.
- 2 FTE Community Service Officers$124,744. One position would be for the
north precinct and one position would be for the south precinct. This position
would answer phones,communicate with walk ins,and make phone calls for
investigations. Table.
- 1 FTE Transport Deputy$84,561. This position will ensure there are adequate
resources to take inmates safely to and from Building 10 without undue restraint.
Table.
- Overtime for Patrol$105,881. Actual overtime costs from 2017 to 2020 average
$245,908. Previously excess overtime(both straight overtime and holiday
overtime)was paid from open positions. Table.
- Holiday overtime for Patrol$53,855. Actual overtime costs from 2017 to 2020
average$116,036. Table.
- Bulletproof vests$20,000. Need to replace 25 vests. This cost is the leftover
after using grant funds. Maintenance.
- Ammunitions$138,000. One-time amount for stocking up and training. Getting
ammunition has been difficult,the wait has been very long and unpredictable.
This would allow the Sheriff's Department to have sufficient ammunition on
hand. Table.
- Repairs for boat equipment$50,000. This will cover boat repairs not covered by
grant funding. The grant amount has gone done each year and was about$7,000
this year. Two of the fleet motors are at the end of their lifespan. Boating fund at
the end of August has$116,859. After the grant share,the remaining amount will
be about$22,600. Average boat repair costs from the last three years is$18,789.
Motors cost between$20,000 and$30,000. Table.
- SWAT/Search and Rescue equipment$9,000. Reduction to Title III grant. In
2021,to date,$1,629 has been spent. The three-year average PLR for equipment
is$19,300. The three-year average for overtime for call-outs is$9,900. In 2019,
$10,650 was expended out of Fund 134. In 2021,so far,$15,257 has been
expended. Maintenance.
- Quartermaster/contracted uniforms for new and replacement outfits$15,000. 5-7
patrol officers are anticipated to retire next year. Jumpsuits are$700 and last
roughly three years. This cost out of the salaries and benefits,not operating.
Maintenance.
- Health care supplies,PPE for Jail staff$15,000. Masks,gloves,test kits,etc.
Maintenance.
- Increase of 15 FTE positions$1,366,872. Table.
- Software licenses and fees for QuickBooks,TeamViewer,Microsoft Office,and
Adobe Pro$10,000. For QuickBooks,the Sheriff's Office took over Treasurer's
trust accounts and the rest would allow staff to work remotely. Discuss with the
IT Steering Committee. $6,500 maintenance,$3,500 table.
- Boating costs not covered by grant$5,000. Repairs,maintenance,and additional
fuel costs. Three-year average for fuel$3,467. Keep as PLR.
- K9 Program$5,800. Covers equipment,professional services,tuition,and
membership. Commission would like to have an update next year. Maintenance.
- Healthcare costs for Jail inmates$57,000. Legislature passed a bill allowing
inmates access to Medicaid. Maintenance.
- Evidence Tech overtime$500. Keep as PLR.
- Jail Clerical overtime$500. Keep as PLR.
- EHM Officer in Charge overtime$500. Keep as PLR.
- Jail Quartermaster contracted uniforms$750. Maintenance.
10:00 A.M. Public Works/Utilities&Waste-Loretta Swanson
• Total Budget Level 4 PLR$
- ER&R Vehicles$3,500,000. Need rates and capital requests for 2022. Replace
or purchase new/used back truck,loader,chipper, 10-yard dump truck,F550
pickup,sanders,plows,dump bed,tractor and lowboy trailer,brush cutter,
boomer,shoulder widening machine,and front-end loader. Purchases will be
throughout the year depending on availability and priority. Operating rate is
included in this amount. Commission would like an equipment purchase list.
$1.8 million is total capital equipment ask,maintenance. Table remaining$1.7
million.
- Engineering position$81,536. Position not budgeted,Loretta will send
Resolution for this. Maintenance if able to find where approved.
- Buildings and structures$20,000. Evaluate locations(preliminary scoping,
feasibility,permit evaluation)for north end shop. Relocate for efficiency and
storing equipment in one location. Initially was budgeted for miscellaneous
repairs to the Belfair shop,but repairs were done in-house. Labor costs are
already budgeted,this may need recoded. Table.
- Capital machinery and equipment$100,000. Used to purchase survey equipment,
large printers,etc. Loretta will find list and correct amount. Table.
- Construction of Capital Assets$426,100. Includes connection to City water and
sewer for Public Works facility estimated at$750,000. Transfer out about
$100,000. Correlating expenditures are needed. Needs relooked at. Table.
- Capital outlay is estimated at$1.4 million,however$11 million is budgeted for
grants. Jennifer feels this number is way too small. Ending fund balance will not
be able to support if that much in expenditures is being added.
- Commissioners request to reschedule once more information is put together.
NOON BREAK
2:00 P.M. Superior Court-Judge Goodell/Jim Madsen
• Total Budget Level 4 PLR ask for Juvenile Court$11,524.
- Professional Services grant usage changes$9,524. Based on two grants,
evidence-based expansion grant and Becca grant. County will need to pay for
staff time that is no longer covered. This funding will allow reimbursement for
Juvenile Court to provide case management services and shows funds set aside to
provide therapeutic interventions to families in need. Maintenance.
- Required detention training for four staff$2,000. Maintenance.
• Total Budget Level 4 PLR ask for Superior Court$99,649.
- Administrative Secretary/Judicial Assistant position$80,690. Additional
administrative support is needed due to the addition of a third Superior Court
Judge,expanded judicial caseloads,and additional therapeutic courts. The new
Chief Superior Court Administrator manages all three departments of the Courts
(Juvenile,Therapeutic,and Superior)and is unable to regularly assist with
Judicial Assistant duties. Keep as PLR.
- Increased court functions due to COVID-19 backlogs$18,959. Will fund an as-
needed Court Commissioner. $10,000 for Court Commissioner and$8,959. An
increase of$5,000 was approved previously but this has already been overspent.
Maintenance.
• Total Budget Level 4 PLR ask for Therapeutic Court$7,553.
- Extra help Judicial Officer$7,553. Maintenance.
2:30 P.M. District Court-Judge Steele/Patsy Robinson
• Total Budget Level PLR$
- .5 FTE Court Commissioner$101,469. Options include less pro-tem money with
a.5 FTE Commissioner or a substantial increase in pro-tem money. As of the
end of August,34 jury trials have taken place. A pro-tem is still necessary
because a Court Commissioner cannot preside over jury trials unless stipulated by
all parties. If this is approved,the pro tem budget can potentially be lowered to
$23,500. Benefits do not have to be paid for the Judge pro tem. Keep as PLR.
- Judicial Support Specialist$77,561. Currently not enough staff coverage for high
workload and to comply with required deadlines. Keep as PLR.
- Judge pro tem$89,478. Backlog of cases due to COVID-19. Blake decision may
have a bigger impact in the future,but is not currently an issue. Table.
- Chief Deputy Administrator$103,864. Table.
- Office supplies$4,960. Increased cost of supplies and more mailings. Set total
to$20,000. Maintenance.
- Small tools and minor equipment$2,275. Desk,chairs;and other miscellaneous
items. Keep as PLR.
- IT trackable such as computer,printer,etc.$2,500. Keep as PLR.
- Interpreters$22,000. Increased need due to COVID backlog and non-English
speaking defendants. Maintenance.
- Interpreters for Probation$1,000. Maintenance.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of October 11,2021
Monday,October 11,2021
9:00 A.M. Lewis-Mason-Thurston Area Agency on Aging Advisory Board Interview
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• The Board interviewed Alison Voss for the Lewis-Mason-Thurston Area Agency on
Aging Advisory Board. Approved to move forward to appoint Alison Voss.
9:10 A.M. District Court—Judge Steele
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Judge Steele discussed the reorganization of the District Court Administration and
Chief Deputy Administrator position. Courts will not be going back to pre-pandemic
practices exclusively and many responsibilities have been added. The Court
Administrator currently manages three budgets(Courts,Probation,and Trial
Improvement),oversees Therapeutic and specialty Courts,manages Zoom,
researches needed technology,manages the Language Access Plan and interpreter
reimbursement contract,oversees implementations,manages grant monies,handles
legislative changes,and more. Commission would like HR's recommendation.
9:25 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Dave shared the Department of Community Development(DCD)financial snapshot.
Fewer permits are coming through,but the dollar value is higher due to commercial
permits. Revenue and expense as anticipated. Leo Kim shared that restricted fund
revenue has no accumulation limit but can only be spent on DCD,not current
expense.
9:50 A.M. Juvenile Court—Jim Madsen
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Commission discussed the Interagency Agreement#IAA22105 between the
Washington State Administrative Office of he Courts and Mason County Juvenile
Court Services for an increase of$63,042 of additional revenue. Approved to move
forward.
9:55 A.M. BREAK
10:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Frank gave an update on the KMB Jail Study. KMB asked if a Needs Assessment,
Program,and Cost Model based on a$35 million budget needs prepared;what the
preferred building site location is;and if a test fit option for the WCC site is needed.
For Building 10 a proposal was given for$10-13 million,however actual cost so far
is just under$3 million. Bill Valdez,from KMB Architects,shared that a final
deliverable is still contractually owed to the County. This will assemble decision
points and documentation into a final report. A preferred selection can be included
in this report. Evaluating a new site will not be very extensive or expensive to do
and can be done within the current scope of the contract. The financial analysis for a
$35 million project cost will be more exhaustive. Priorities are being discussed with
the Sheriff and Corrections staff. Frank added that a stream runs through the PUD
parcel and he is unsure of the ability to development at that location. Approved to
continue moving forward with KMB.
• Frank discussed the Resolution for the sale of parcel#42002-13-90040 at 4 W
Public Works Drive for$730,148. Contingencies are straight forward. Set the
closing date 90 days from the date of signature. Approved to move forward.
• Diane shared the Emergency Management State Homeland Security Program
(SHSP)FY-21 equipment grant#E22-098 for$17,176. Tammi Wright added that a
certain percentage is required to go to Law Enforcement for terrorism prevention
stemming from the 9/11 incident. Pre-approved projects include generation power
for Central Mason and communication radios for Mason County SORT team.
Approved to move forward.
• Jennifer Beierle discussed the 2022 budget follow up. As of October 4,2021,the
2022 General Fund proposed budget was:revenue$61,734,781;beginning balance
$21.5 million;total department revenues of$40,234,781;salaries and benefits
$29,274,376;operating$12,407,294;and total ending fund balance$20,053,111.
Amounts added after the Budget Workshop: salaries and benefits$323,178;
operating$533,243;total$856,421. For HR and Risk Management,the new HR
position will be decided on with the new County Administrator. Prosecutor's Office,
Department 180,total FTE should be 15 plus 1 FTE in Child Support Enforcement, 1
FTE in Crime Victims,0 FTE in Victim Witness Activity. Total added FTEs should
be 4.5. Special funds total revenues and total expenditures$98,634,607;salaries and
benefits$13,103,462;operating$85,531,145. County Roads should have 61.2 FTEs.
Total 93.3 FTE in Public Works. The Computer Replacement Plan for the General
Fund$139,000. $3,000 removed due to$2,500 IT trackable from the Clerk's Office
and$500 from District Court. Public Works had$32,000 in computer replacement
that was dropped down to$24,000. The total amount being added to the different
departments for computer replacement is$201,000. The American Rescue Plan Act
(ARPA)position should be paid out of Support Services and then a transfer from
ARPA Fund 155 into the General Fund to fund that position. Total in revenue after
the Budget Workshop$99,010,862.
10:45 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin, Shutty,and Trask met in Executive Session for potential
litigation from 10:45 a.m.to 11:03 a.m. Also in attendance was Nichole Wilston,
Tim Whitehead,and Frank Pinter.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
V 411 N 511 St, Shelton, WA 98584
�w October 12, 2021
1. Call to Order-The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance - Dave Windom led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Marijuana
license application for Memento Vivere; Change of Location for West Coast
Premium Products, LLC; Special Occasion Permit for Long Live the Kings located
at the Alderbrook Resort & Spa; and a Liquor license application Hideaway
Adventures Inc.
4.1.2 Federal Energy Regulatory Commission sent in a letter regarding the 2021 Dam
Safety Inspection Follow-Up for the Cushman Project.
4.1.3 The Olson family sent in a letter of concern about loud rapid gunfire in the Lakeland
Village neighborhood.
4.1.4 Steve Duenkel, chairman of the Mason County Republican Party, sent in a letter
regarding the ballot observation process used during the 2020 General Election.
4.1.5 Brad Carey and Ken VanBuskirk sent in comments regarding the Port of Allyn
application to be added to the 2021-2022 Comprehensive Economic Development
Strategy (CEDS) list.
4.1.6 Glenn Landram sent in an application for the Mason County Clean Water District.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
8. Approval of Action Agenda
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8083378-8083647 $ 1,859,840.09
Direct Deposit Fund Warrant # 80957-81347 $ 812,172.62
Salary Clearing Fund Warrant # 7006174-7006198 $ 536,115.11
Treasurer Electronic Remittances $ 174,733.68
8.2 Approval for the Chair to sign the Professional Services Contract Agreement between 10,000
Years Institute and the Mason County Noxious Weed Control Board for the 10,000 Years
Institute's All Lands Forest Restoration Project and approval to hire one additional extra help
employee to fulfill contract obligation.
8.3 Approval to extend the temporary Environmental Health Specialist (EHS) to regular full-time
funded by Foundational Public Health Services into 2023.
8.4 Approval to set a Public Hearing for Tuesday, November 9, 2021 at 9:15 a.m. to consider
proposed amendments to Mason County Code Chapter 6.76 Onsite Sewage Regulations.
8.5 Approval to accept the CARES Act Community Development Block Grant (CDBG) CV-1 —
Coronavirus Funds change in number of beneficiaries to make a bigger impact on stabilizing
housing completely for fewer households (83) instead of making a small dent in household debt
for many households (342) and authorize Frank Pinter, Interim County Administrator, to sign
any documents necessary related to this change.
8.6 Approval to allocate up to $50,000 for one year from Treatment Sales Tax (TST) dollars for a .5
full time employee for the Behavioral Health Navigator position.
8.7 Approval for the Mason County Board of Equalization to hear completed and timely filed appeals
for the 2021 assessment year.
8.8 Approval to extend Mason County Contract # 20-022 with Quixote Communities through
September 30, 2022 due to construction costs and delays.
8.9 Approval for the Chair to sign the Blake Reimbursement Agreement with the Washington State
Administrative Office of the Courts (AOC) for reimbursement up to $702,300 for extraordinary
expenses and for reimbursement up to $324,217 for legal and financial obligations.
8.10 Approval for Support Services to hire a temporary Financial Analyst Project employee funded by
the American Rescue Plan Act (ARPA) for a period of one year from the date of hire.
8.11 Approval to set two Public Hearings for Tuesday, November 9, 2021 at 9:15 a.m. to consider
the 2022 Annual Construction program and 2022-2027 6-Year Transportation Improvement
Program (TIP).
8.12 Approval to authorize Public Works to procure and approval for the Chair to sign all pertinent
documents for routine Asphalt Emulsion, Culvert Pipe and Lining, Manufacturing and Stockpiling
of Chip Seal Aggregate, and Asphaltic and Road Maintenance Surfacing Road Maintenance
Materials and Paint Line and Vehicle/Equipment Towing and Tire Repair services for 2022.
8.13 Approval of the Resolution establishing load/lane limits for traffic control on seven Mason
County bridges. (Ex\WotA A, PtS 'A 2U2-\-U DI)
8.14 Approval of the Resolution designating certain low volume unpaved County access roads as
Primitive Roads. (r--xb%b�k B, Re-S 1A T1J\-Dus )
8.15 Approval of the Private Line Occupancy Permit granting permission to construct, operate, and
maintain the septic transport line and future use line under and across the North Shore Road for
parcel # 32207-50-00915 address 21915 NE North Shore Road.
8.16 Approval of the Contract with the Department of Commerce for the Eviction Rent Assistance
Program (ERAP) 2.0 and approval of the subcontracts with Crossroads Housing and Shelton
Youth Connection.
8.17 Approval to continue Lead Pay for Josh Luck, Building Inspector V.
Cmmr. Trask/Shutty moved and seconded to approve action items 8.1 through 8.17.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider final draft amendments to Title 17.50— Mason County Shoreline
Master Program,Title 8.52 — Mason County Resource Ordinance, and Title 15— Mason County
Development Code. Staff: Marissa Watson (EXV 0o\\- C-, 12e5 *� 2L-2\-OcD¢)
Marissa shared that this is a periodic review as outlined in the guidelines of WAC 173-26 and
as mandated by the Shoreline Management Act RCW 90.58. This review is intended to keep
the Shoreline Master Plans (SMP) up to date with amendments to State law; provide
consistency between SMPs, comprehensive plans, and development regulations, and provide
greater accessibility of the Program to the public. The Planning Advisory Commission held two
Public Hearings, five workshops, and voted unanimously to approve the recommendation of
the draft amendments.
21October 12 , 2021 Commission Minutes
Cmmr. Shutty/Trask moved and seconded to approve and adopt the final draft
amendments to Title 17.50— Mason County Shoreline Master Program, Title
8.52— Mason County Resource Ordinance, and Title 15 — Mason County
Development Code. Motion carried unanimously. N-aye; S-aye; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:34 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
3 1 October 12 , 2021 Commission Minutes
♦ Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N Sth St, Shelton, WA 98584
�w October 26, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance — Cmmr. Shutty led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Marijuana License and
Change of Location for 2 Budz, Liquor License for Summertide Resort, Marijuana and Liquor
Licenses due to expire, Special Occasion License for United Angels 4 Pets, and a Marijuana
License Application for WAC Farms.
4.1.2 Federal Energy Regulatory Commission sent in a letter regarding the Cushman Dam No. 1
Stress and Stability Analysis Coarse Model.
4.1.3 Teri King sent in an application for the Mason County Clean Water District.
4.1.4 Economic Development Council of Mason County sent in the 2021 3rd Quarter Report.
4.1.5 Notice of Contract Opening, Collective Bargaining Agreements for January 1, 2019—
December 31, 2021 for Public Works Maintenance and ER&R Division, General Services, and
Appraisers.
4.1.6 Washington State Department of Commerce sent in a letter to inform the County of the new
Clean Buildings Performance Standard and Incentive Funding.
4.1.7 Washington State Office of Financial Management sent in a letter on the 2020 Census Data.
4.2 Commission gave staff recognition for the retirement of Frank Pinter.
4.3 Cmmr. Shutty shared a Public Input Sought for Mason County Comprehensive Parks Plan News
Release.
4.4 Michael MacSems shared a Mason County Historic Preservation Commission News Release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Shutty/Trask moved and seconded to adopt the August 23, 2021; September 13,
2021; and September 20, 2021 Briefing Minutes as presented. Motion carried
unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8083648-8084001 $ 1,915,315.22
Direct Deposit Fund Warrant # 81348-81740 $ 748,335.99
Salary Clearing Fund Warrant # 7006199-7006233 $ 999,012.55
Treasurer Electronic Remittances $
8.2 Approval to set a Public Hearing on Tuesday, November 23, 2021 at 9:15 a.m. to Certify to the
County Assessor the amount of taxes levied for County purposes and the amount of taxes levied
for Current Expense and Road for 2022. An increase to the Current Expense and Road property
tax levies for 2022 may be considered.
8.3 Approval to set a Public Hearing on Monday, December 6, 2021 at 9:00 a.m. to consider
adoption of the 2022 budget for Mason County. Copies of the preliminary budget will be
available to the public on November 22, 2021.
8.4 Approval to appoint Teri King for the 3-year citizen term and Glenn Landram for the 2-year
citizen term on the Clean Water District Advisory Committee.
8.5 Approval to reappoint Jan Goodpaster to a second term on the Mason County Historic
Preservation Commission for a term ending November 30, 2024.
8.6 Approval of Contract # K3176 Amendment # 1 between the Washington State Department of
Agriculture and Mason County Noxious Weed Control Board to extend the timeframe for the
County to carry out the remaining work on said contract from the date of execution until
December 31, 2022 and approval of Contract # K3177 Amendment # 1 between the
Washington State Department of Agriculture and Mason County Noxious Weed Control Board to
extend the timeframe for the County to carry out the remaining work on said contract from the
date of execution until December 31, 2022.
8.7 Approval of the State Homeland Security Program (SHSP) FY-21 Grant Contract # E22-098 for
$17,176 from the Washington State Military Department (EMD) and United States Department
of Homeland Security from September 1, 2021 to January 31, 2023 and to allow the Emergency
Management Coordinator/Lead to sign the contract.
8.8 Approval to appoint Alison Voss to the Lewis-Mason-Thurston Area Agency on Aging for a 2-
year term ending December 2023.
8.9 Approval to authorize the County Engineer to sign the Joint Funding Agreement #
22YGIFA03400 with the United States Department of the Interior, United States Geological
Survey for a period of October 1, 2021 to September 30, 2022 for streamflow monitoring gage
stations on the Skokomish River.
8.10 Approval to appoint William Bezanson to the Mason County Noxious Weed Control Board District
No. 2 for a four-year term.
8.11 Approval for the Chair to sign a Letter of No Objection for a Special Occasion Liquor License for
the United Angels 4 Pets for an event on October 29 &30, 2021 at the White Barn Decor.
8.12 Approval to concur with Pacific County's appointment of Toni Gwin to the Timberland Regional
Library Board of Trustees for a term that runs from December 31, 2021 to December 31, 2028.
8.13 Approval of a sole-source purchase of video recording equipment from Getac, Inc using funds
from Senate B#15092 for the Sheriff's Office, 20 2\- (3 2)
8.14 Approval to set a Public Hearing on Tuesday, November 9, 2021 at 9.•15 a.m. to take public
comment on the draft plan for the Mason County Commission Districts as proposed by the
Mason County Redistricting Citizen Advisory Committee. The draft plan is available on the
County';website at hM s.-&www.masoncountywa.gov/.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.14.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to approve the Ordinance establishing a 25-mile-per-hour speed limit on Boyer
Road from milepost 0.000 to milepost 1.046. Staff: Mike Collins lCxh\b\A A, IZrs a
2D21-OtQS)
Mike Collins shared that Boyer Road recently was converted from gravel to chip seal and is no
longer a primitive road. With the paving improvements, speed limit and warning signs are now
required. This will now be a fully County-maintained functioning road.
2 1 October 26 , 2021 Commission Minutes
Cmmr. Shutty/Trask moved and seconded to approve an Ordinance establishing a
25-mile-per-hour speed limit on Boyer Road from milepost 0.000 to milepost 1.046.
Motion carried unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to approve the franchise agreement between Mason County and Orchard Beach
Community Group to construct, operate, and maintain their water system along the Orchard
Beach Drive. Staff: Mike Collins
Mike Collins shared that the Vice President for Orchard Beach Community Group applied for a
franchise renewal to construct, operate, and maintain their water system along Orchard Beach
Drive and has paid the $300 renewal fee. This includes a provision for automatic renewal for
up to three 10-year terms.
Cmmr. Trask/Shutty moved and seconded to approve the franchise agreement
between Mason County and Orchard Beach Community Group to construct,operate,
and maintain their water system along the Orchard Beach Drive. Motion carried
unanimously. N-aye; S-aye; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:37 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
3 1 October 26 , 2021 Commission Minutes
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: November 23, 2021 Agenda Item # .1
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8084229-8084500 $ 2,039,539.50
Direct Deposit Fund Warrant # 82143-82537 $ 753,104.04
Salary Clearing Fund Warrant # 7006259-7006293 $ 992,341.39
Treasurer Electronic Remittance $
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 37,211,552.12
Direct Deposit YTD Total $ 16,106,322.72
Salary Clearing YTD Total $ 16,188,082.02
Approval of Treasure Electronic Remittances YTD Total $ 16,200,842.75
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants
Claims Clearing Fund Warrant# 8084229-8084500 $ 2,039,539.50
Direct Deposit Fund Warrant # 82143-82537 $ 753,104.04
Salary Clearing Fund Warrant # 7006259-7006293 $ 992,341.39
Treasurer Electronic Remittance $
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file
with Clerk of the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Noelle Thompson Action Agenda x
Public Hearing
Other
DEPARTMENT: Commissioners EXT: 419
COMMISSION MEETING DATE: November 23rd Agenda Item #
2021 (Commissioner staff to complete)
BRIEFING DATE: November 15th 2021
BRIEFING PRESENTED BY:
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval to appoint Teri Arcied to the Planning Advisory Commission for
terms ending January 31, 2025.
Background: The Mason County Planning Advisory Commission is a seven
member citizen board appointed to advise the Board of Commissioners on policy
related to the county comprehensive plan and on land use issues. The Planning
Advisory Commission members help set the long-term direction or vision for the
community's future. The Planning Advisory Commission considers and makes
recommendations on many issues, including:
• amendments to the Mason County Comprehensive Plan, Shoreline Master
Program and land use regulations
Recommended Action: Approval to appoint Teri Arcieri to the Planning
Advisory Commission for a term ending January 31, 2025.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Honorable Judge George Steele Action Agenda x
Public Hearing
Other
DEPARTMENT: District Court EXT: 341
COMMISSION MEETING DATE: Agenda Item #
3/30/21 Commissioner staff to complete)
BRIEFING DATE: 10/11/21, 10/25/21, 11/1/21, 1/8/21
BRIEFING PRESENTED BY: Patsy Robinson, Judge Steele, Frank Pinter
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval to amend resolution 2021-069 to approve the reclassification of the District
Court Administrator from Salary Range 35 to a Chief District Court Administrator at
Salary Range 41, and place the incumbent at Step 5, effective November 16, 2021, on
the current 2021 Non-Represented Salary Scale.
EXECUTIVE SUMMARY:
The District Court Judge has requested to reorganize the District Court Administration
by reclassifying the current District Court Administrator to a Chief District Court
Administrator in a similar manner to that which the Superior Court Judges reorganized
the Superior Court organizational structure. A number of administrative services
performed by the Superior Court are currently performed by the District Court,
additionally a number of additional services necessary to manage the District Court and
Therapeutic and Specialty Courts.
The reorganization request is part of the 2022 Budget Workshop PLR's for the District
Courts and is a consideration in this Reclass Request.
BUDGET IMPACTS:
Annually $15,141.46 fully loaded.
RECOMMENDED OR REQUESTED ACTION:
Approval to amend resolution 2021-069 to approve the reclassification of the District
Court Administrator from Salary Range 35 to a Chief District Court Administrator at
Salary Range 41, and place the incumbent at Step 5, effective November 16, 2021, on
the current 2021 Non-Represented Salary Scale.
ATTACHMENTS:
Resolution Amendment
New Salary Range Table
New Salary Scale
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mark Neary Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 530
COMMISSION MEETING DATE: 11/23/21 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE: 6/21/21, 11/15/21
BRIEFING PRESENTED BY: Frank Pinter, Mark Neary
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval to amend Resolution 2021-069 to the proposed new Non-Represented
Salary Alignment Table structure with added steps and a 1.75% general wage
increase effective January 1, 2022 on the provided scale below.
Background:
The BOCC determined that a 1.75% general wage increase is needed to
maintain parity with the recommended increases proposed for the members of
the current Collective Bargaining Agreements within the County. Additionally, the
BOCC requested Human Resources review the salary scale alignments of the
Non-Represented employees of Mason County. The review identified the fact
that these employees were BELOW comparable salary ranges within
Washington State by a factor of -10% to -20%.
Based on this information, the BOCC has asked to revise the Non-Represented
Salary Range Alignment Table to mitigate this out of balance issue. The following
modifications are proposed to be made to the Table to effectuate the mitigation.
1. Place a step between Step 0 and Step 1 — Step 0 and 1 are separated by 5%
difference, there will be a step in between at a 2.5% increase.
2. Place a step between Step 1 and Step 2 — Step 1 and 2 are separated by 5%
difference, there will be a step in between at a 2.5% increase.
3. All current employees in Step 0 and Step 1 will upon their next anniversary
date move to the next highest step in the new table that gives them the 5%
increase.
4. At the end of the step range, currently Step 5, two (2) additional steps will be
added at 1.25% increases.
5. Step 0 will be recorded at Step 1 and all successive steps will increment by 1
step number
6. Step modifications will be effective 1/1/2022
7. All employees at their top step on 12/31/2021 will receive the step increase
on 1/1/2022 and their anniversary date will change to 1/1/2021, all other
employees will move to their next step on their regular anniversary date.
8. All non-represented employees hired after the date of this modification will be
based on the new range table structure and receive incremental step
increases on their hire anniversary date.
This will give the range table a total of ten (10) steps.
RECOMMENDED ACTION:
Approval to amend Resolution 2021-069 to the proposed new Non-Represented
Salary Alignment Table structure with added steps and a 1.75% general wage
increase effective January 1, 2022 on the provided scale below.
Attachment:
Resolution Amendment
New Salary Range Table
New Salary Scale
RESOLUTION NO.
AMENDING RESOLUTION NO. 2021-069 TO REVISE THE NON-REPRESENTED SALARY
SCALE RANGE ALIGNEMENT TO RECLASSIFY THE DISTRICT COURT ADMINISTRATOR
FROM SALARY RANGE 35 TO CHIEF DISTRICT COURT ADMINISTRATOR AT SALARY
RANGE 41 AND BY APPROVING A NEW WAGE SCALE WITH ADDED STEPS AND A 1.75%
GENERAL WAGE INCREASE EFFECTIVE JANUARY 1, 2022.
WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all
employees...; and
WHEREAS, The Board, has approved to reclassify the District Court Administrator from Salary
Range 35 to a Chief District Court Administrator at Salary Range 41, and place the incumbent at Step
5, effective November 16, 2021, on the current 2021 Non-Represented Salary Scale; and
WHEREAS, the Board has determined that a 1.75% general wage increase for all Non-Represented
employees to maintain parity with recommended increases proposed for the members of the current
Collective Bargaining Agreements within the County; and
WHEREAS, the Board has identified the Non-Represented employees of Mason County were below
comparable salary ranges within Washington State by a factor of minus ten percent (-10%) to minus
twenty percent (-20%); and
WHEREAS, consistent with Board Resolution No. 2020-76, the Board will continue to allow step
increases for Non-Represented employees, consistent with policy; and
NOW,THEREFORE BE IT RESOLVED,that the Board of County Commissioners does hereby revise
the Non-Represented Salary Scale Range Alignment approving the reclassification of District Court
Administrator from Salary Range 35 to a Chief District Court Administrator at Salary Range 41, and
place the incumbent at Step 5, effective November 16, 2021, on the current 2021 Non-Represented
Salary Scale; and (Attachment A)
NOW, THEREFORE BE IT RESOLVED, effective January 1, 2022, the Board of County
Commissioners does hereby amend the Non-Represented Salary Table to a new salary table to be
followed as described below:
1. all current employees in Step 0 and Step 1 will upon their next anniversary date move to the
next highest step in the new table that gives them the five percent (5%) increase;
2. step 0 will be recorded at Step 1 and all successive steps will increment by one (1) step number;
3. step modifications will be effective 1/1/2022;
4. all employees at their top step on 12/31/2021 will receive the step increase on 1/1/2022 and
their anniversary date will change to 1/1/2021; all other employees will move to their next step on
their regular anniversary date;
5. all non-represented employees hired after the date of this modification will be based on the new
range table structure and receive incremental step increases on their hire anniversary date; and
NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners does hereby amend
the Non-Represented Salary Table by 1.75% general wage increase effective January 1, 2022.
(Attachment B)
Pagel1
DATED this day of November 2021.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
_ Randy Neatherlin, Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Kevin Shutty, Commissioner
_ Sharon Trask, Commissioner
Tim Whitehead, Chief DPA
Page 12
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Administrative Manager 2149
Chief Deputy Clerk 1108
Juvenile Detention Manager TBD
28 Engineer II 4032
27 Elections Superintendent 1080
26 Engineer 1 4031
25 Program Manager 1 2200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator 2045
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
Personnel & Risk Analyst
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
Victim/Witness Advocate 2154
11 Senior Deputy Coroner 3071
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
1 Central Shop Assistant 4099
Page 12 of 2
CURRENT TABLE
RANGE ENTRY ENTRY"Step STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL
ANNUAL 0"
47
46 $ 118,229.76 $ 9,852.48 $ 10,105.16 $ 10,364.26 $ 10,629.96 $ 10,902.56 $ 11,182.06 $ 134,184.72
45 $ 96,295.92 $ 8,024.66 $ 8,424.62 $ 8,847.04 $ 9,068.26 $ 9,295.44 $ 9,526.14 $ 114,313.68
44 $ 93,981.36 $ 7,831.78 $ 8,224.60 $ 8,636.38 $ 8,851.72 $ 9,072.98 $ 9,300.16 $ 111,601.92
43 $ 91,681.20 $ 7,640.10 $ 8,022.32 $ 8,423.40 $ 8,635.22 $ 8,849.36 $ 9,071.80 $ 108,861.60
42 $ 89,536.80 $ 7,461.40 $ 7,834.18 $ 8,224.60 $ 8,431.68 $ 8,642.30 $ 8,857.64 $ 106,291.68
41 $ 87,322.08 $ 7,276.84 $ 7,640.10 $ 8,023.44 $ 8,223.44 $ 8,429.32 $ 8,639.94 $ 103,679.28
40 $ 85,263.36 $ 7,105.28 $ 7,461.40 $ 7,832.96 $ 8,029.42 $ 8,230.56 $ 8,436.42 $ 101,237.04
39 $ 83,176.32 $ 6,931.36 $ 7,279.26 $ 7,642.50 $ 7,832.96 $ 8,029.42 $ 8,230.56 $ 98,766.72
38 $ 81,188.64 $ 6,765.72 $ 7,104.10 $ 7,459.06 $ 7,647.22 $ 7,835.30 $ 8,032.92 $ 96,395.04
37 $ 79,200.72 $ 6,600.06 $ 6,930.16 $ 7,278.04 $ 7,459.06 $ 7,646.04 $ 7,836.50 $ 94,038.00
36 $ 77,312.16 $ 6,442.68 $ 6,765.72 $ 7,104.10 $ 7,282.76 $ 7,465.04 $ 7,651.92 $ 91,823.04
35 $ 75,452.16 $ 6,287.68 $ 6,602.40 $ 6,932.54 $ 7,105.28 $ 7,283.92 $ 7,466.20 $ 89,594.40
34 $ 73,662.96 $ 6,138.58 $ 6,443.90 $ 6,766.90 $ 6,936.08 $ 7,110.00 $ 7,287.52 $ 87,450.24
33 $ 71,859.60 $ 5,988.30 $ 6,287.68 $ 6,602.40 $ 6,766.90 $ 6,936.08 $ 7,110.00 $ 85,320.00
32 $ 70,170.24 $ 5,847.52 $ 6,139.76 $ 6,445.06 $ 6,605.94 $ 6,771.60 $ 6,940.84 $ 83,290.08
31 $ 68,409.84 $ 5,700.82 $ 5,987.14 $ 6,286.50 $ 6,442.68 $ 6,604.74 $ 6,770.42 $ 81,245.04
30 $ 66,818.88 $ 5,568.24 $ 5,846.32 $ 6,138.58 $ 6,292.38 $ 6,447.40 $ 6,609.48 $ 79,313.76
29 $ 65,200.80 $ 5,433.40 $ 5,703.16 $ 5,988.30 $ 6,139.76 $ 6,292.38 $ 6,449.78 $ 77,397.36
28 $ 63,638.40 $ 5,303.20 $ 5,568.24 $ 5,846.32 $ 5,991.84 $ 6,143.32 $ 6,297.14 $ 75,565.68
27 $ 62,091.12 $ 5,174.26 $ 5,432.22 $ 5,701.98 $ 5,846.32 $ 5,991.84 $ 6,140.98 $ 73,691.76
26 $ 60,614.40 $ 5,051.20 $ 5,303.20 $ 5,568.24 $ 5,705.52 $ 5,849.86 $ 5,996.60 $ 71,959.20
25 $ 59,123.52 $ 4,926.96 $ 5,173.04 $ 5,431.08 $ 5,567.08 $ 5,704.36 $ 5,848.68 $ 70,184.16
24 $ 57,732.24 $ 4,811.02 $ 5,051.20 $ 5,303.20 $ 5,435.76 $ 5,570.64 $ 5,711.46 $ 68,537.52
23 $ 56,311.68 $ 4,692.64 $ 4,926.96 $ 5,173.04 $ 5,303.20 $ 5,435.76 $ 5,570.64 $ 66,847.68
22 $ 54,977.76 $ 4,581.48 $ 4,811.02 $ 5,052.40 $ 5,177.78 $ 5,306.76 $ 5,439.30 $ 65,271.60
21 $ 53,628.48 $ 4,469.04 $ 4,692.64 $ 4,928.16 $ 5,051.20 $ 5,176.62 $ 5,305.60 $ 63,667.20
20 $ 52,336.56 $ 4,361.38 $ 4,580.28 $ 4,809.82 $ 4,929.32 $ 5,053.56 $ 5,178.98 $ 62,147.76
19 $ 51,072.48 $ 4,256.04 $ 4,469.04 $ 4,692.64 $ 4,811.02 $ 4,930.50 $ 5,054.76 $ 60,657.12
18 $ 49,866.00 $ 4,155.50 $ 4,362.56 $ 4,581.48 $ 4,695.04 $ 4,813.38 $ 4,932.90 $ 59,194.80
17 $ 48,644.88 $ 4,053.74 $ 4,257.22 $ 4,470.26 $ 4,582.68 $ 4,696.22 $ 4,814.56 $ 57,774.72
16 $ 47,480.40 $ 3,956.70 $ 4,155.50 $ 4,362.56 $ 4,472.62 $ 4,583.86 $ 4,697.38 $ 56,368.56
15 $ 46,330.32 $ 3,860.86 $ 4,054.92 $ 4,256.04 $ 4,361.38 $ 4,469.04 $ 4,581.48 $ 54,977.76
14 $ 45,209.28 $ 3,767.44 $ 3,955.54 $ 4,153.14 $ 4,257.22 $ 4,363.74 $ 4,473.80 $ 53,685.60
13 $ 44,115.36 $ 3,676.28 $ 3,859.70 $ 4,053.74 $ 4,154.32 $ 4,258.42 $ 4,364.94 $ 52,379.28
12 $ 43,050.72 $ 3,587.56 $ 3,767.44 $ 3,955.54 $ 4,054.92 $ 4,156.70 $ 4,259.60 $ 51,115.20
11 $ 42,014.40 $ 3,501.20 $ 3,676.28 $ 3,859.70 $ 3,956.70 $ 4,056.12 $ 4,156.70 $ 49,880.40
10 $ 41,020.08 $ 3,418.34 $ 3,587.56 $ 3,767.44 $ 3,860.86 $ 3,957.90 $ 4,057.30 $ 48,687.60
9 $ 40,012.08 $ 3,334.34 $ 3,501.20 $ 3,676.28 $ 3,767.44 $ 3,862.06 $ 3,957.90 $ 47,494.80
8 $ 39,060.72 $ 3,255.06 $ 3,415.96 $ 3,587.56 $ 3,677.46 $ 3,768.58 $ 3,863.26 $ 46,359.12
7 $ 38,094.96 $ 3,174.58 $ 3,334.34 $ 3,501.20 $ 3,587.56 $ 3,677.46 $ 3,770.98 $ 45,251.76
6 $ 37,200.96 $ 3,100.08 $ 3,256.26 $ 3,418.34 $ 3,503.54 $ 3,591.10 $ 3,681.04 $ 44,172.48
5 $ 36,292.08 $ 3,024.34 $ 3,174.58 $ 3,334.34 $ 3,418.34 $ 3,503.54 $ 3,591.10 $ 43,093.20
4 $ 35,440.32 $ 2,953.36 $ 3,100.08 $ 3,256.26 $ 3,337.96 $ 3,421.90 $ 3,505.94 $ 42,071.28
3 $ 34,573.92 $ 2,881.16 $ 3,025.52 $ 3,175.78 $ 3,256.26 $ 3,337.96 $ 3,421.90 $ 41,062.80
2 $ 33,736.32 $ 2,811.36 $ 2,952.16 $ 3,100.08 $ 3,176.94 $ 3,257.44 $ 3,337.96 $ 40,055.52
1 $ 32,940.96 $ 2,745.08 $ 2,881.16 $ 3,024.34 $ 3,100.08 $ 3,176.94 $ 3,257.44 $ 39,089.28
Analytics
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lower Previous
Range step
1to2 2to3 3to4 4to5 5to6 6to7 I 7to8 8to9 9to10
21.47% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%1 2.50% 1.25% 1.25%
22.78% 2.56% 2.56% 2.56% 2.56% 2.56% 2.50% 2.50% 1.25% 1.25%
2.46% 2.50% 2.42% 2.50% 2.45% 2.50% 2.51% 2.48% 1.25% 1.25%
2.51% 2.50% 2.45% 2.50% 2.45% 2.49% 2.50% 2.50% 1.25% 1.25%
2.39% 2.50% 2.44% 2.50% 2.44% 2.51% 2.48% 2.51% 1.25% 1.25%
2.54% 2.50% 2.44% 2.50% 2.42% 2.52% 2.50% 2.49% 1.25% 1.25%
2.41% 2.50% 2.43% 2.50% 2.46% 2.49% 2.50% 2.50% 1.25% 1.25%
2.51% 2.50% 2.45% 2.50% 2.42% 2.51% 2.51% 2.50% 1.25% 1.25%
2.45% 2.50% 2.46% 2.50% 2.43% 2.49% 2.51% 2.51% 1.25% 1.25%
2.51% 2.50% 2.44% 2.50% 2.44% 2.52% 2.46% 2.52% 1.25% 1.25%
2.44% 2.50% 2.44% 2.50% 2.46% 2.49% 2.51% 2.49% 1.25% 1.25%
2.47% 2.50% 2.45% 2.50% 2.44% 2.51% 2.50% 2.50% 1.25% 1.25%
2.43% 2.50% 2.44% 2.50% 2.44% 2.49% 2.51% 2.50% 1.25% 1.25%
2.51% 2.50% 2.41% 2.50% 2.45% 2.50% 2.51% 2.50% 1.25% 1.25%
2.41% 2.50% 2.44% 2.50% 2.44% 2.49% 2.50% 2.51% 1.25% 1.25%
2.57% 2.50% 2.44% 2.50% 2.41% 2.50% 2.51% 2.50% 1.25% 1.25%
2.38% 2.50% 2.46% 2.50% 2.44% 2.48% 2.52% 2.51% 1.25% 1.25%
2.48% 2.50% 2.43% 2.50% 2.44% 2.51% 2.46% 2.51% 1.25% 1.25%
2.46% 2.50% 2.40% 2.50% 2.44% 2.53% 2.49% 2.50% 1.25% 1.25%
2.49% 2.50% 2.44% 2.50% 2.43% 2.49% 2.53% 2.50% 1.25% 1.25%
2.44% 2.50% 2.42% 2.50% 2.41% 2.53% 2.49% 2.49% 1.25% 1.25%
2.52% 2.50% 2.43% 2.50% 2.44% 2.47% 2.53% 2.51% 1.25% 1.25%
2.41% 2.50% 2.43% 2.50% 2.43% 2.50% 2.47% 2.53% 1.25% 1.25%
2.52% 2.50% 2.43% 2.50% 2.43% 2.50% 2.48% 2.53% 1.25% 1.25%
2.43% 2.50% 2.43% 2.50% 2.43% 2.52% 2.50% 2.48% 1.25% 1.25%
2.52% 2.50% 2.45% 2.50% 2.46% 2.48% 2.49% 2.50% 1.25% 1.25%
2.47% 2.50% 2.44% 2.50% 2.46% 2.50% 2.48% 2.49% 1.25% 1.25%
2.48% 2.50% 2.46% 2.50% 2.45% 2.48% 2.52% 2.48% 1.25% 1.25%
2.42% 2.50% 2.44% 2.50%1 2.44% 2.52% 2.48% 2.52% 1.25% 1.25%
2.51% 2.50% 2.42% 2.50% 2.46% 2.48% 2.52% 2.48% 1.25% 1.25%
2.45% 2.50% 2.46% 2.50% 2.44% 2.51% 2.48% 2.52% 1.25% 1.25%
2.48% 2.50% 2.46% 2.50% 2.42% 2.52% 2.49% 2.48% 1.25% 1.25%
2.48% 2.50% 2.46% 2.50% 2.40% 2.48% 2.47% 2.52% 1.25% 1.25%
2.48% 2.50% 2.43% 2.50% 2.43% 2.51% 2.50% 2.52% 1.25% 1.25%
2.47% 2.50% 2.43% 2.50% 2.47% 2.48% 2.51% 2.50% 1.25% 1.25%
2.47% 2.50% 2.45% 2.50% 2.43% 2.51% 2.51% 2.48% 1.25% 1.25%
2.42% 2.50% 2.44% 2.50% 2.43% 2.51% 2.51% 2.48% 1.25% 1.25%
2.52% 2.50% 2.39% 2.50% 2.45% 2.48% 2.51% 2.51% 1.25% 1.25%
2.44% 2.50% 2.44% 2.50% 2.44% 2.48% 2.51% 2.48% 1.25% 1.25%
2.54% 2.50% 2.38% 2.50% 2.46% 2.51% 2.48% 2.51% 1.25% 1.25%
2.40% 2.50% 2.47% 2.50% 2.44% 2.47% 2.51% 2.54% 1.25% 1.25%
2.50% 2.50% 2.48% 2.50% 2.42% 2.49% 2.50% 2.50% 1.25% 1.25%
2.40% 2.50% 2.41% 2.50% 2.47% 2.52% 2.49% 2.50% 1.25% 1.25%
2.51% 2.50% 2.41% 2.50% 2.48% 2.51% 2.51% 2.46% 1.25% 1.25%
2.48% 2.50% 2.45% 2.50% 2.41% 2.53% 2.51% 2.51% 1.25% 1.25%
2.41% 2.50% 2.45% 2.50% 2.45% 2.48% 2.53% 2.47% 1.25% 1.25%
2.50% 2.40% 2.50% 2.41% 2.50% 2.48% 2.53% 1.25% 1.25%
F+ F+ F+ F+ 1+ N N N N N N N N N N W W W W w W W w W W A A A
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m
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N W W W W W W W W W W W W A A A A A A A A A V1 w In w w In Ippnp (n �Opp1 01 01 01 O1 ppOppl V V p V4 V V V 00 0p01 00 O N A V)
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F+ W 0o A O W N . N O O W V A In 00 FA 00 V (p A
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to to to to N VT Vf Vf Vf Vf N Vf N to to Vf Vf N Vf Vf Vf VT Vf Vf VT Vf Vf V!N V1 Vf to N Vl N H Vi Vf VT V/Vf Vf N V/Vf Vt Vf
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SO 40 A w w O In w w O W O W O000 W W W W Iwn W two Fw+ t0 (n " V W A LW F.A IWo 0M1 Ow0 t%0 N N W $.A V G Owl oVo A Ln 00O000 w M
V N W l0 I0 0o F+ W W
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W W W W W W W W W W W A A A A A A A A�1 A U1 In In In w in Ipnp to Oppt 01 01 01 01 ppOppl V V V V V V 00 0w 00 0o �O 1~-� W
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V A 1+ W N 00 N (O� O W V A A W O 00 00 1+ A W A AA O W C1 C1 1ppnl1 . O1 p
V W m A LLO 0m1 V A " V A OV1 W N N Ln O w 0m1 OV1 two O N V � N 00 OV1 W O F+ w A N 00 00 N IA-� w A A w W � N Cn Ln O
VT V1 Vf Vf to to t?Ut Uf VT VT to UT Uf to V1 to V/VT to to Vf Vf to Vf V1 to to to to to to to to Vf V>to 1^V•Vf to to to V!to to Vf
1+ F+ n ✓
W w w w w p W11 W W W W A N A A A A A A A A V1 In pV11 V1 In `pnf V1 V1 01 01 Ol 01 01 01 V V V V V V 00 00 00 00 �O 10 F+ W m
A N W Owl W A O µ W ONO INn VI V FW+ V O N V Iwn G lWO Sol Owl 0 01 0 tO0 A 0 Iwn N o00o vOi N N owo OVO V O~i OW1 V OVO O N V V v
A . Sn V N In i In V to O �o FA O t0 V to O1 01 O1 V jM m N
W w N W F+ 00 W 00 W A ID W O V V 00 00 N N In p1 W O W w W O1 V N W A In W A O1 N w C pp W W N Wy.I 01 W V Wlu
W A A V Ol w A N V W A 00 N N O tO W O - - S ID - w O V w 0 F+ O W A N O1 N F' lD !n A W v1 W A W In to W
to Vf to Vf to to VT V/V/V•to to Vf 1A to to to Vf V}VY Vf Vf VA to to iA VT to Vf V�A^Vf Vf to Vf V!V!to V$.V/Vt to V*to N Vf t^
w w W OyW�p pW1 W W {W,� W A A A A .Ab A , A A IA w to n to V1 1pn In 01 O1 OAp1 51 O1 O1 V :4 V V 4, In �JVI V 00 00 00 00 `DD `0 IO `!pp~+11 A m D_
N A Owl 1-� A W 1A'- A t,ND N V ,1Ny0� N O V A W V .O~1 N V 1w0 O 0�0 A N N T O N O Ln
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V!V!Vf Vf H to to VT in V•V1 Uf V$Vf to Vf Vf N in Vf Vf Vf Vf to to V1 to to Vf to to VT to to to V/Vf Vf to Vf V/Vf Vf iA N N N
W W W W W W W W A A A A A A A A A �11 lA w In l+1 OM11 In In O1 01 O1 01 ON11 0Oop1 V V V V V 1:4�90
I�90�SQ
00`D lD `0 `D N A m rt
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Ln V OVO tN0 . pb(n V V Cn O A A W IO m O000 W N ice-- 1A71 IAD W IA+ W A IAn A l�l1 n O O W {O!1 Owl W A O W O01 A LM Owl FA IWn A OWO
N Vf AA to to to Vf Vf VT to Vf to V!in to to to to Vf Vf VT Vf Vf V•to in to N to to/ to Vf N V/V•V/V1 N Vf V/tA to to to to Vf
W W w W W W W W A A A A A A A A A pp n to w to tp+p11 In pUp1 GNl 0V1 01 00 W pOp01 yCp�11 Opt 01 V V V V Zpj 00 00 00 OD P. ID (tJ�Oa1 ID ID N A -{
w 00 In N �D N O O l0 N 00 01 00 t0 ID O I A OV tW/I I�/1 w OWO A U1 �I ON1 V A t0 IVi1 O A V r W W IV/1 tV0 Fw+ VN1 In Iw-� A W /wn w
pop W N F+ w tO 00 0W V V 00 00 W O F+ W 01 W.p pp11
pp co FW` Iwo N W W O O Iw-� 1W+ N 00 Iwo W W IOn V " OD W V O000 1011 N 1.4 Ln W 00 FN+ O1 O000 cn A N G N cn ONO OW1 W r A O W V N
Vf Uf to Qf N to Vf V/V!Vf N VT N VT to to to V1 to Vf to Vf VT Vf V/VT V!to to V'Ut io to UT to to N to to to to iA to to VT Vf V1
W W W W W W W A A A A A A A A A In w w Ipn Vt V1 VI 111 01 01 Opt Ol 01 01 V V V p V1 V V OO 1p PO 00�D tD �D lD ID N A
IWO OAO Owl ILn A W W N N W W A Iwn Obi V Iwo N A V O W V Iw+ Iwn ~~ INn O Ol N ILD OO1 W MAC O OVO O000 V v Ippnpp CD O W Cn V W Ln W 1+
V t+ Io V In �D W p 00 N Ppp W W 91 0o ID N In N N N A1� W O V O In . 00 V A N ID . F+ V FA A t0 In O N ID N S 01 A 00 O
N Fes+ V W 0m1 m O LV V O~1 A V IOn N W N IOn W O 0000 In N N O A W W N A W O V N two V W W N V S IND V OV1 Owl 0000 OA1 O
to V>to to V1 V!A^H V/Vl V,to Vf V/N to Vt V/VF Vf 4A A^N Vf to to V'to iA N to to to to N N V'Vt to to V�to to N to to to 3
F+ F+ F+ x
A A A A A A A A A In In M U1 In !n In O1 O1 O1 01 O1 Ol 01 V N V V V 00 00 00 00 00 ID tO LO t0 S O O O F+ F+ F+ F+ A V D
N N W Cf V 00 ID O N W A I/1 V 00 pO1 h" W A 01 p0p0 IO F� Fpn1 01 OO O N A 01 00 t+ W V1 I0pp0 W Vp1 W O W m w V 00 Z
En b in
W �JJ N A O T p Vp N twn O 0p~p0 pTp11 twD V V A VA1 FV+ ONl 11_. A ONO Fw+ OOD O V N N I. .. . Owl tp~pO twll O O lA0 W O J N W F~+ O W N D
two J cn O J T tLn A cn cn OV tD A cn F~ IOn Fes+ ILO W I~+ W O000 Owo Ln Ln IWO N O Fw+ O N Iw0 Iwo A IND FV+ W N O IAD OAD G V O V T
Attachment 8
Non-Represented Salary Range Alignment
RANGE ENTRY STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX ANNUAL
ANNUAL
47 $146 121.55 $12 176.80 $12 481.22 $ 12 793.25 $ 13 113.08 $ 13 440.90 $13 776.93 $14 121.35 $14 474.38 $ 14 655.31 $ 14 838.50 $ 178 062.06
46 $120 298.78 $10 024.90 $10 282.00 $ 10 545.63 $ 10 815.98 $ 11 093.35 $11 377.75 $11 662.19 $11 953.74 $ 12 103.17 $ 12 254.46 $ 147 053.47
45 $ 97 981.10 $ 8,165.09 $ 8,369.22 $ 8,572.05 $ 8,786.35 $ 9,001.86 $ 9,226.95 $ 9,458.11 $ 9,692.85 $ 9,814.01 $ 9,936.68 $ 119 240.20
44 $ 95 626.03 $ 7.968.84 $ 8,168.06 $ 8,368.53 $ 8,577.74 $ 8.787.52 $ 9,006.63 $ 9,231.76 $ 9,462.91 $ 9,581,20 $ 9,700.96 $ 116 411.57
43 $ 93 285.62 $ 7,773.80 $ 7,968.15 $ 8,162.71 $ 8,366.78 $ 8,570.81 $ 8,786.34 $ 9,004.22 $ 9,230.56 $ 9,345.94 $ 9,462.76 $ 113 553.15
42 $ 91 103.69 $ 7,591.97 $ 7,781.77 $ 7,971.28 $ 8,170.56 $ 8,368.53 $ 8,579.23 $ 8,793.54 $ 9,012.65 $ 9,125.31 $ 9,239.37 $ 110 872.48
41 $ 88 850.22 $ 7,404.18 $ 7,589.29 $ 7,773.80 $ 7,968.15 $ 8,163.85 $ 8,367.35 $ 8,576.83 $ 8,791.14 $ 8,901.03 $ 9,012.29 $ 108 147.49
40 $ 86 755.47 $ 7,229.62 $ 7,410.36 $ 7,591.97 $ 7,781.77 $ 7,970.04 $ 8,169.93 $ 8,374.59 $ 8,584.06 $ 8,691.36 $ 8,800.00 $ 105 600.00
39 $ 84 631.91 $ 7,052.66 $ 7,228.98 $ 7,406.65 $ 7,591.81 $ 7,776.24 $ 7,970.04 $ 8,169.93 $ 8,374.59 $ 8,479.28 $ 8,585.27 $ 103 023.22
38 $ 82 609.44 $ 6,884.12 $ 7.056.22 $ 7.228.42 $ 7.409.13 $ 7,589.59 $ 7,781.05 $ 7,972.42 $ 8,173..50 $ 8,275.66 $ 8.379.11 $ 100 549.33
37 $ 80 586.73 $ 6,715.56 $ 6,883.45 $ 7 051.44 $ 7,227.72 $ 7,405.41 $ 7,589.59 $ 7,779.85 $ 7,973.64 $ 8,073.31 $ 8 174.23 $ 98 090.71
36 $ 78 665.12 $ 6,555.43 $ 6,719.31 $ 6,884.12 $ 7,056.22 $ 7,228.42 $ 7,410.21 $ 7,595.68 $ 7,785.83 $ 7883.15 $ 7,981.69 $ 95 780.29
35 $ 76 772.57 $ 6,397.71 $ 6,557.66 $ 6,717.94 $ 6,885.89 $ 7,053.86 $ 7,229.62 $ 7,411.39 $ 7,596.86 $ 7691.82 $ 7,787.97 $ 93 455.60
34 $ 74 952.06 $ 6,246.01 $ 6,402.16 $ 6,556.67 $ 6,720.58 $ 6,885.32 $ 7,057.46 $ 7,234.43 $ 7,415.05 $ 7507.74 $ 7 601.59 $ 91 219.04
33 $ 73 117.14 $ 6,093.10 $ 6,245.42 $ 6,397.71 $ 6,557.66 $ 6,717.94 $ 6,885.32 $ 7,057.46 $ 7,234.43 $ 7 324.86 $ 7,416.42 $ 88 996.99
32 $ 71 398.22 $ 5.949.85 $ 6,098.60 $ 6,247.21 $ 6,403.39 $ 6,557.85 $ 6,721.54 $ 6,890.10 $ 7,062.30 $ 7,150.58 $ 7,239.97 $ 86,879.59
31 $ 69 607.01 $ 5,800.58 $ 5,945.60 $ 6,091.91 $ 6,244.21 $ 6,396.51 $ 6,555.43 $ 6,720.32 $ 6,888.90 $ 6,975.01 $ 7,062.20 $ 84 746.42
30 $ 67 988.21 $ 5,665.68 $ 5,807.33 $ 5,948.63 $ 6,097.35 $ 6,246.01 $ 6,402.50 $ 6,560.23 $ 6.725.15 $ 6,809.21 $ 6,894.33 $ 82 731.90
29 $ 66 341.81 $ 5,528.48 $ 5,666.70 $ 5,802.97 $ 5,948.04 $ 6,093.10 $ 6,247.21 $ 6,402.50 $ 6,562.65 $ 6,644.68 $ 6,727.74 $ 80 732.91
28 $ 64 752.07 $ 5,396.01 $ 5,530.91 $ 5,665.68 $ 5,807.33 $ 5 948.63 $ 6,096.70 $ 6,250.83 $ 6,407.34 $ 6,487.43 $ 6,568.52 $ 78 822.30
27 $ 63 177.71 $ 5,264.81 $ 5,396.43 $ 5,527.28 $ 5,665.47 $ 5,801.76 $ 5,948.63 $ 6,096.70 $ 6,248.45 $ 6,326.55 $ 6,405.63 $ 76 867.62
26 $ 61 675.15 $ 5,139.60 $ 5,268.09 $ 5,396.01 $ 5,530.91 $ 5,665.68 $ 5.805.37 $ 5,952.23 $ 6,101.54 $ 6,177.81 $ 6,255.03 $ 75 060.39
25 $ 60 158.18 $ 5,013.18 $ 5,138.51 $ 5,263.57 $ 5,395.16 $ 5,526.12 $ 5,664.50 $ 5,804.19 $ 5,951.03 $ 6,025.42 $ 6,100.74 $ 73 208.85
24 $ 58 742.55 $ 4,895.21 $ 5,017.59 $ 5,139.60 $ 5,268.09 $ 5,396.01 $ 5,530.89 $ 5.668.13 $ 5,811.41 $ 5.884.05 $ 5,957.60 $ 71 491.25
23 $ 57 297.13 $ 4,774.76 $ 4,894.13 $ 5,013.18 $ 5,138.51 $ 5,263.57 $ 5,396.01 $ 5,530.89 $ 5,668.13 $ 5,738.98 $ 5,810.71 $ 69,728.58
22 $ 55 939.87 $ 4,661.66 $ 4,778.20 $ 4,895.21 $ 5,017.59 $ 5,140.82 $ 5,268.39 $ 5,399.63 $ 5,534.49 $ 5,603.67 $ 5,673.71 $ 68 084.58
21 $ 54 566.98 $ 4,547.25 $ 4,660.93 $ 4 774.76 $ 4.894.13 $ 5,014.40 $ 5,139.60 $ 5,267.21 $ 5,398.45 $ 5,465.93 $ 51534.25 $ 66 411.03
20 $ 53 252.45 $ 4,437.70 $ 4,548.65 $ 4.660.43 $ 4,776.95 $ 41893.99 $ 5,015.58 $ 5,142.00 $ 5,269.61 $ 5,335.48 $ 5,402.18 $ 64 826.11
19 $ 51 966.25 $ 4,330.52 $ 4,438.78 $ 4,547.25 $ 4,660.93 $ 4,774.76 $ 4,895.21 $ 5,016.78 $ 5,143.22 $ 5,207.51 $ 5 272.60 $ 63 271.23
18 $ 50 738.66 $ 4,228.22 $ 4,333.93 $ 41438.90 $ 4,549.88 $ 4,661.66 $ 4,777.20 $ 41897.61 $ 5,019.23 $ 5,081.97 $ 5,145.49 $ 61 745.89
17 $ 49 496.17 $ 4,124.68 $ 4,227.80 $ 4,331.72 $ 4,440.01 $ 4,548.49 $ 4,662.88 $ 4,778.40 $ 4,898.81 $ 4,960.05 $ 5,022.05 $ 60 264.61
16 $ 48 311.31 $ 4,025.94 $ 4,126.59 $ 4,228.22 $ 4,333.93 $ 4,438.90 $ 4,550.89 $ 4,664.08 $ 4,779.58 $ 4,839.33 $ 4,899.82 $ 58 797.85
15 $ 47 141.10 $ 3,928.43 $ 4,026.64 $ 4,125.88 $ 4.229.03 $ 4,330.52 $ 4,437.70 $ 4 547.25 $ 401.66 $ 4,719.93 $ 41778.93 $ 57 347.11
14 $ 46 000.44 $ 3,833.37 $ 3,929.20 $ 4,024.76 $ 4,125.38 $ 4,225.82 $ 4,331.72 $ 4 440.11 $ 4,552.09 $ 4.608.99 $ 4.666.61 $ 55 999.26
13 $ 44 887.38 $ 3,740.61 $ 3,834.13 $ 3,927.24 $ 4,025.43 $ 4,124.68 $ 4,227.02 $ 4,332.94 $ 4,441.33 $ 4,496.84 $ 4,553.05 $ 54 636.64
12 $ 43 804.11 $ 3650.34 $ 3,741.60 $ 3.833.37 $ 3,929.20 $ 41024.76 $ 4,125.88 $ 41229.44 $ 4,334.14 $ 4,388.32 $ 4,443.17 $ 53 318.09
11 $ 42 749.65 $ 3,562.47 $ 3,651.53 $ 3,740.61 $ 3,834.13 $ 3,927.24 $ 4,025.94 $ 4,127.10 $ 4,229.44 $ 4,282.31 $ 4,335.84 $ 52 030.07
10 $ 41 737.93 $ 3,478.16 $ 3,565.11 $ 3,650.34 $ 3,741.60 $ 3,833.37 $ 3,928.43 $ 4,027.16 $ 4,128.30 $ 4,179.91 $ 4,232.16 $ 50 785.86
9 $ 40 712.29 $ 3,392.69 $ 3,477.51 $ 3,562.47 $ 3.651.53 $ 3,740.61 $ 3.833.37 $ 3,929.65 $ 4,027.16 $ 4,077.50 $ 4,128.47 $ 49 541.66
8 $ 39 744.28 $ 3,312.02 $ 3,394.82 $ 3,475.74 $ 3,562.63 $ 3,650.34 $ 3,741.82 $ 3,834.53 $ 3,930.87 $ 3,980.00 $ 4,029.75 $ 48 357.04
7 $ 38 761.62 $ 3,230.14 $ 3,310.89 $ 3,392.69 $ 3,477.51 $ 3,562.47 $ 3.650.34 $ 3,741.82 $ 3,836.97 $ 3,884.93 $ 3,933.50 $ 47 201.95
6 $ 37 851.98 $ 31154.33 $ 3,233.19 $ 3,313.24 $ 3,396.08 $ 3,478.16 $ 3,564.85 $ 3,653.94 $ 3,745.46 $ 3,792.28 $ 383968 $ 46 076.16
5 $ 36 927.19 $ 3,077.27 $ 3,154.20 $ 3,230.14 $ 3,310.89 $ 3,392.69 $ 3,478.16 $ 3,564.85 $ 3,653.94 $ 3,699.62 $ 3 745.86 $ 44 950.37
4 $ 36 060.53 $ 3,005.04 $ 3,080.17 $ 3,154.33 $ 3,233.19 $ 3,313.24 $ 3,396.37 $ 3,481.78 $ 3,567.29 $ 3,611.89 $ 3,657.03 $ 43 884.40
3 $ 35 178.96 $ 2 931.58 $ 3,004.87 $ 3,078.47 $ 3,155.43 $ 3 231.36 $ 31313.24 $ 3.396.37 $ 3,481.78 $ 31525.31 $ 3,569.37 $ 42 832.46
2 $ 34 326.71 $ 2,860.56 $ 2,932.07 $ 3,003.82 $ 3,078.92 $ 3,154.33 $ 3,232.54 $ 3,314.45 $ 3,396.37 $ 3,438.83 $ 3,481.81 $ 41 781.77
1 $ 33,517.43 $ 2,793.12 $ 2,862.95 $ 2,931.58 $ 3,004.87 $ 3,077.27 $ 3,154.33 $ 3,232.54 $ 3,314.45 $ 3,355.88 $ 3.397.82 $ 40,773.89
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom Action Agenda x
Public Hearing
Other
DEPARTMENT: Community Services EXT: 260
DATE: 11/23/21 Agenda Item #�3.5
Commissioner staff to complete)
BRIEFING DATE: 9/14/21
BRIEFING PRESENTED BY: Dave Windom
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Housing Needs Assessment
Background:
Housing Needs Assessment contract with FCS Group.
Budget Impacts: None
RECOMMENDED ACTION:
Approval of the contract with FCS Group to conduct a housing needs assessment for
Mason County.
Attachment(s):
Contract
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT# FCS Group.HNA.21-22
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and FCS GROUP hereinafter referred to as"CONTRACTOR."
Contracted Entity FCS Group
Address 7525 1661'Ave., NE STE D-215
City, State, Zip Code Redmond,WA 98052
Phone 503-374-0676
Primary Contact Name,Title Todd Chase, Principal
Primary Contact Phone& E-mail 503-374-0676; toddc fcs rou .com
Contractor Fiscal Contact Chad Janicki, CFO
Contractor Fiscal Phone& Email 425-516-7952 chadj@fcsgroup.com
Washington State UBI# 601 098 550
Federal EIN 91-1417946
Total AwardlContract Value $50,000
Contract Term Duration December 1, 2021 —July 30, 2022
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Phone LydiaB@masoncountyAa.gov 360-427-9670 ext 404
County Fiscal Contact Casey Bingham, Fiscal Manager
County Fiscal Email & Phone case b masoncount a. ov, 360-427-9670 ext. 562
PURPOSE
The purpose of this contract is to conduct a Housing Needs Assessment that evaluates housing options
and recommends housing needs that will inform the Housing Chapter of the Comprehensive plan and
identify the highest needs for affordable housing in Mason County.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including General Terms and Conditions, Exhibits, and the following other documents
incorporated by reference: RFQ Housing Needs Assessment Instructions and Application.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name
Randy Neatherlin, Chair
�C
Authorize Signature Date
p� (M".As�' P '� t�� L APPROVED AS TO FORM:
Print Name &Title �---
J1/C✓� Za Tim Whi head—Chief DPA
Date
n Professional Services Contract(rev 04/2019) Page 1 n
General Terms and Conditions
Funding Source: HB 1406 fund
Scope of Services:
CONTRACTOR agrees to provide COUNTY all services and any materials as set forth as identified in
EXHIBIT A SCOPE OF SERVICES, Housing Needs Assessment RFQ Instructions, and HNA RFQ
Application submitted by FCS Group. No material, labor or facilities will be furnished by COUNTY,
unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed
at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both
parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by
mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by
both parties.
Amendments and Extension:
This contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for a
period of up to one year, and for a total of no longer than three years.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder, and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to:
vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other
rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it
maintains a separate place of business, serves clients other than COUNTY, will report all income and
expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with
the State of Washington Department of Revenue for payment of all sales and use and Business and
Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and
will pay all taxes related to the receipt of payments from the COUNTY.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys' fees
or costs incurred by reason of claims or demands because of breach of the provisions of this
paragraph.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices,
which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to
the single billing per month (or quarterly)can be made by the COUNTY on a case-by-case basis. The
CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice
period, according to the terms provided in EXHIBIT A, if CONTRACTOR performs the services and
I submits all reporting to a satisfactory level.
The COUNTY may, in its sole discretion withhold payments claimed by the Grantee for services
rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this Grant.
n Professional Services Contract (rev 04/2019) Page 2
I '
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall
be made by the COUNTY.
The invoices shall describe and document, to the COUNTY'S satisfaction, a description of the work
performed, the progress of the project and fees. The invoice shall include the contract number.
Provide a detailed breakdown of expenses invoiced. CONTRACTOR must keep all back up
documentation and receipts on file.The COUNTY may request a review of the documentation prior to
payment or as part of a contract monitoring process.
Funding will be disbursed upon submitting the program reports and expenditure invoice according to
the vendor payment schedule provided in Exhibit C. Payment shall be considered timely if made by
the COUNTY within thirty(30)calendar days after receipt of properly completed invoices and any
accompanying reports.
Duplicate Payment:
The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any
other party under any other Grant, subgrant/subcontract, or agreement, for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment, the
CONTRACTOR must pay back the COUNTY for these expenses.
Payment Information:
CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing
the COUNTY with all information necessary to correctly issue such payments. COUNTY will
reimburse CONTRACTOR for actual expenditures incurred each month, according to the terms
provided in EXHIBIT A, Scope of Service, provided that the CONTRACTOR performs the services
and submits all reporting to a satisfactory level. No payments in advance or in anticipation of goods
or services to be provided under this contract shall be made by the COUNTY.
Payment is on the assumption that State and local funds are available to the COUNTY for
disbursement to the CONTRACTOR and have been expended and program requirements met, or
earlier in the event of non-compliance. If State or local funds are not available to the COUNTY, the
COUNTY reserves the right to amend the payment terms and the amount of the maximum contract
total. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not
to incur any expenses on the program using COUNTY funding prior to the effective date.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will
follow the Budget Amendment Process for quarterly expense transfers within a budget category(i.e.
operations, administration, facilities support). Budget transfers will not be made unless approved by
the COUNTY. Late requests will not be accepted.
Recordkeeping:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and
expenditures of contract funds. These records, as well as supporting documentation, will be archived
by the CONTRACTOR'S office for at least six(6)years after the end of the contract. CONTRACTOR
agrees to make such books, records, and supporting documentation available to the COUNTY for
inspection when requested.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in
"Exhibit C BUDGET". Where Exhibit"C" requires payments by the COUNTY, payment shall be based
upon written claims supported, unless otherwise provided in Exhibit"C," by documentation of units of
work performed and amounts earned, including, where appropriate, the actual number of days worked
n Professional Services Contract (rev 04/2019) Page 3 (�
each month, total number of hours for the month, and the total dollar payment requested, to comply
with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit"C" or approved in writing in advance by the official executing this
CONTRACT for COUNTY or his or her designee(hereinafter referred to as the "Administrative
Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the
CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon
receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly,
in accordance with COUNTY's customary procedures, pursuant to the schedule set forth in Exhibit
I.C.I.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in Exhibit A—SCOPE OF SERVICE, on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate
the data provided in program reports, financial activity reports, or any other reports submitted to the
COUNTY with respect to the program.
Federal and State Benchmarks, Data Collection, and Evaluation:
CONTRACTOR agrees to participate in data collection and reporting requirements specified by the
legislature associated with the fund source at the time of the request. It will be the obligation of the
COUNTY representatives, CONTRACTOR and other contractors to provide protections and
assurances regarding the confidentiality of data, samples of work(in any media format) and/or
interview comments provided by participants. CONTRACTOR also agrees to provide the COUNTY
with the results of any independent or self-directed evaluation or research undertaken in respect to
the funded program.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the
times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts
otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured
or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling
CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to
the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten
(10)days after it determines to withhold amounts otherwise due. A determination of the
Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the
amount required to cure any alleged failure to perform shall be deemed conclusive, except to the
extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the
Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause, without prejudice to any other
remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or
default, (2)to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes
clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State
income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to
withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the
CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in
accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make
the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The
n Professional Services Contract(rev 04/2019) Page 4 (�
CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from
the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required
by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and
Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to
which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any
sub-contractor by COUNTY now or in the future.
Intellectual Property:
CONTRACTOR shall retain all copyrights and other intellectual property rights to written work
produced because of this award, including but not limited to,work product listed in SCOPE OF
SERVICES. CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty-
free license to access, reproduce, publish, copy, or otherwise use such written work. Program
materials may be reproduced (but not morphed, amended, revised, or redesigned) by any other party,
on a worldwide, non-exclusive basis and without fee in connection with their own educational or
program purposes, but may not be used in connection with sales or distribution for profit. The owner
must approve any use of project materials not specifically permitted under this provision, in advance
and in writing. As appropriate, all materials shall contain an attribution of ownership.
Third-Party Rights:
CONTRACTOR warrants that written work product(s)produced under the terms of this CONTRACT
will not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived
from the intellectual property of any third party, without the COUNTY'S prior written consent.
Audit Provisions and Non-Compliance:
Throughout the course of the CONTRACT term, the COUNTY will monitor compliance with contract
requirements and performance(Exhibit D), invoices, reports and Scope of Services (Exhibit A). If the
COUNTY, a)encounters non-compliance with the terms outlined in the CONTRACT on the part of the
CONTRACTOR, or(b)is not satisfied, in its sole discretion, with the quality of CONTRACTOR'S work,
the COUNTY will follow to make a reasonable attempt to assist CONTRACTOR with technical
assistance to resolve issues that impede quality and compliance. In the event that compliance and/or
quality issues are not resolved through standard technical assistance, or reasonable efforts to provide
such assistance, CONTRACTOR will be engaged in corrective action through a Corrective Actions
and/or Performance Improvement Plan, as outlined in Exhibit D. Failure to meet the corrective
actions can result in early contract termination, as outlined in Exhibit D.
Contract Close out:
Final payment is contingent upon the CONTRACTOR'S ability to provide the COUNTY with all
invoices and work product to release the final payment for services within sixty(60)calendar days of
contract completion or termination. The COUNTY shall have no further obligation to pay
CONTRACTOR if any invoices or reports are past due for the sixty(60)day period following the
contract term end date.
Early Termination:
The COUNTY may terminate the contract prior to the end of the term if satisfactory compliance is not
reached after reasonable efforts have been made to restore compliance, as outlined in Exhibit D. In
the case of such termination, CONTRATOR is required to immediately repay the full amount of any
funds which CONTRACTOR did not spend as of the date of the notice of termination.
CONTRACTOR must submit a final invoice and all reports to a satisfactory level within sixty(60)days
n Professional Services Contract (rev 04/2019) Page 5 (�
C IJ II
of termination to receive payment for any services up until the day of termination. The COUNTY shall
have no further obligation to pay CONTRACTOR if any invoices or reports are past due for the sixty
(60)day period following termination.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an
assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR
in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work
elsewhere. if the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been fully performed.
Any extra cost or damage to COUNTY resulting from such default(s)shall be deducted from any
money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses
incurred by COUNTY in completing the work, including all increased costs for completing the work,
and all damage sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the
notice of termination had been issued pursuant to the Termination for Public Convenience paragraph
hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its
sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is
terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual
work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not
constitute breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including
State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this
paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance
i with Exhibit A Scope-of-Services and Exhibit B Compensation.
I
I Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that
such matters may be settled, or other appropriate action promptly taken. For objections that are not
made in the manner specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for(1)any act or failure to act by the Administrative Officer of
COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has given
COUNTY a written Notice of Potential Claim within ten (10)days of the commencement of the act,
failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of
Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional
compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the
amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work
performed, labor and material used, and all costs and additional time claimed to be additional.
3.The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension
of time, unless within thirty(30)days of the accomplishment of the portion of the work from which the
�j Professional Services Contract (rev 04/2019) Page 6 n
claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a
detailed written statement of each element of cost or other compensation requested and of all
elements of additional time required, and copies of any supporting documents evidencing the amount
or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto(which may be brought either in court
or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim,
dispute or controversy between the parties under, arising out of, or related to this CONTRACT or
otherwise, including issues of specific performance, shall be determined by arbitration in Shelton,
Washington, under the applicable American Arbitration Association (AAA)rules in effect on the date
hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within
ten (10)days of the arbitration demand, or if not, by the AAA or any other group having similar
credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by
the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable
relief(including specific performance), or any other remedy available from a judge, including
expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have
the power to award punitive damages. The decision of the arbitrator shall be final and binding and an
order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive
remedy between them regarding any dispute presented or pled before the arbitrator. At the request of
either party made not later than forty-five (45)days after the arbitration demand, the parties agree to
submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date;
provided, that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within
six(6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is
commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing
in nature. Claims, disputes or issues arising more than six(6)years prior to a written request or
demand for arbitration issued under this Agreement are not subject to arbitration.
Change in Personnel
The success of the approved program is largely contingent on the approved staffing identified in the
proposal application and/or related to the final award amount and related services. Should there be
any material change in job description, level of authority, or employment status of program staffing (or
j projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY
requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and
includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide weekly
updates after the written notice and plan until the staffing change is resolved.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not
limited to those pertaining to payment of wages and working conditions, in accordance with RCW
39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act;
and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety
as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of
Washington.
Equipment Purchase, Maintenance, and Ownership
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract
funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will
be used only for the program funded. The CONTRACTOR agrees to establish and maintain
transaction documents (purchase requisitions, packing slips, invoices, receipts)and maintenance
n Professional Services Contract(rev 04/2019) Page 7
I
records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for
any loss or damage to property of the COUNTY that results from the negligence of the contractor or
that results from the failure on the part of the contractor to maintain and administer that property in
accordance with sound management practices. In the case of Early Termination, the CONTRACTOR
agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in
writing by the CONTRACTOR and the COUNTY.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting
approved, CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any
applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of
the subcontractor during the contract term to assure fiscal conditions and performance metrics are
met. COUNTY will be included on any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or
any of its employees involved in the performance of this CONTRACT shall have or develop an interest
in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then
CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be
made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or
not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or
potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the
conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein
for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment
for all qualified applicants and employees without regard to race, color, creed, religion, national origin,
sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply
with all laws prohibiting discrimination against any employee or applicant for employment on the
grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall
take affirmative action to insure that applicants are employed, and treated during employment, without
regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations,
rate of pay or other forms of compensation benefits, selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or advertisements for
employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing
provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw
materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin,
sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or
business any service or benefits under this CONTRACT; or subject an individual or business to
segregation or separate treatment in any manner related to his/her/its receipt any service or services
n Professional Services Contract (rev 04/2019) Page 8
II
or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to
participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to
require another person or corporation to refrain from submitting a proposal to or performing work or
providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future,
directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY; to the extent such action is based on the claim that information supplied by
the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and
damages attributable to any such claims that are finally awarded against COUNTY in any action.
Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such
claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality
of all information provided by COUNTY or acquired by CONTRACTOR in performance of this
CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after
having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY
notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall
indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense,
including, but not limited to, settlements,judgments, setoffs, attorneys'fees and costs resulting from
CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's
Auditor's Office. Such review may occur with or without notice and may include, but is not limited to,
on-site inspection by COUNTY agents or employees, inspection of all records or other materials which
COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications
with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under this CONTRACT
I for six(6)years after CONTRACT termination, and shall make them available for such review, within
I Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the
Administrative Officer in advance of any inspections, audits, or program review by any individual,
agency, or governmental unit whose purpose is to review the services provided within the terms of
this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to
notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B-Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment
n Professional Services Contract(rev 04/2019) Page 9 (�
to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of
full compliance, payments not otherwise subject to withholding or set-off will be released to
CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,
agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised
Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the
obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim
brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by
the parties to this CONTRACT.
CONTRACTOR Commitments,Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding
upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph.
Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages
to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution
of this CONTRACT,whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or
warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials,
employees, agents and volunteers, harmless from and against any and all claims, damages, losses
and expenses, including but not limited to court costs, attorney's fees and alternative dispute
resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any
damage to or destruction of any property(including the loss of use resulting there from)which 1)are
caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its
employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or
volunteers; or 2)are directly or indirectly arising out of, resulting from, or in connection with
performance of this CONTRACT; or 3)are based upon CONTRACTOR's or its subcontractors' use of,
presence upon or proximity to the property of COUNTY. This indemnification obligation of
CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense
is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR
shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51,or by
application of any other workmen's compensation act, disability benefit act or other employee benefit
act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
j enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually
negotiated by the parties.
Participation by County—No Waiver. COUNTY reserves the right, but not the obligation, to participate
in the defense of any claim, damages, losses or expenses and such participation shall not constitute a
waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S
indemnity obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent
allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a
basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Professional Services Contract (rev 04/2019) Page 10 n
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America,
the State of Washington, political subdivisions of the State of Washington and Mason County.
CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards
for licensing, certification and operation of facilities and programs, and accreditation and licensing of
individuals.
Conflict of Interest
Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY
may, in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after
due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service
Act, Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed
pursuant to the contract.
Unilateral Contract Changes
The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering
errors or other minor grammar or punctuation error without the need to amend the agreement. The
CONTRACTOR shall be notified when any correction take place and will be provided with a corrected
copy of the contract.
Contract Monitoring and Program Review
CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review
CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own
expense, to conduct an independent financial and/or programmatic audit of the expenditures related
to this contract.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community
Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the
Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including
COUNTY's right to receive and act on all reports and documents, and any auditing performed by the
COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
i Lydia Buchheit, Community and Family Health & Human Services Manager
Mason County Community Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: LydiaB(a)masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(a)masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except
service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer
under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail,
fax, hand-delivery or other generally accepted manner including delivery services.
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(� Professional Services Contract(rev 04/2019) Page 11 (�
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid
and binding upon either party, shall be in writing and signed by both of the parties.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of
Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be
governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s)or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications
which can be given effect without the invalid term, condition or application. To this end, the terms and
conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or
deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to
insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option
herein conferred in any one or more instances, shall not be construed to be a waiver or
relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in
full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, WAC's, RCW's, regulations, policies, procedures,
federal Office of Management and Budget(OMB) circulars and federal and state executive orders.
B. General Terms& Conditions
C. Exhibit B Insurance Requirements
D. Exhibits A, C, D
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
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(� Professional Services Contract(rev 04/2019) Page 12 (�
EXHIBIT A
SCOPE OF WORK
Program Goals:
The goal of this Housing Needs Assessment is to help focus community efforts on the most critical
local housing issues. The four primary objectives of this Housing Needs Assessment aim to:
1. Evaluate housing options and recommend housing needs that will inform the Housing Chapter
of the Comprehensive plan and identify the highest needs for affordable housing in Mason
County.
2. Inform the community on its housing needs for households that are low and very low income,
3. Aid officials in assigning priority and resources to the housing needs identified, and
4. Provide a necessary guide in developing appropriate housing policies, programs, and
strategies
The Housing Needs Assessment will in part be achieved through a public engagement plan that
involves working with City and County departments and local stakeholders that will:
• Clearly communicates project goals to community stakeholders and community members
• Conduct interviews and targeted expert outreach with a focus on housing development
• Refines the understanding of regulatory barriers and their consequences based on the
testimony of the people who are the most engaged with housing policy issues
• Generate long-term buy-in from stakeholders and identify elements of opposition early in the
project
Housing Needs Assessment Proiect:
A. Market Area: Mason County
B. A comprehensive evaluation of housing options and recommended housing needs that will
inform the Housing Chapter of the Comprehensive plan and identify the highest needs for
affordable housing in the City of Shelton, major towns or regions throughout the county and
Mason County as a whole.
a. Executive Summary
b. Economic and Infrastructure Assessment:
i. Employment trends
ii. Income data
iii. Economic base of the Market Area
iv. Overall housing/transportation costs
v. Measures of economic hardships
vi. Determine existing market gaps for attainable"missing middle"workforce
housing types
vii. Identify infrastructure capacity issues and opportunities regarding
transportation, transit, sewer, water, parks and other public services
viii. Document measures of"economic distress", including housing/transportation
cost index measures
ix. Highlight the intersection of commute time and housing affordability for
workers
x. Employment/Unemployment Rates
xi. Percent of households housing cost-burdened (30% or more of gross income is
spent on housing related costs (i.e. rent, utilities, insurance)
c. Housing Policies
i. Inventory and evaluation of existing housing goals and policies
ii. Provide a summary matrix of housing policies best suited to meet housing
needs
n Professional Services Contract(rev 04/2019) Page 13 n
iii. Analysis of policies that are working and identification of policies which may be
falling short
iv. Identify potential policies and strategies to pursue to meet housing goals
v. Identify opportunities for strategic land use decisions
vi. Develop strategies that will prevent displacement and encourage investment by
developers and property owners
d. Current Housing Supply
i. Existing housing stock by type in the county and city
ii. Identify existing market gaps for attainable housing (i.e. housing equity)
iii. Construction and real estate activity
iv. Housing affordability and severe cost burdens
v. Rental vacancy rate
1, Market Rate Vacancy in real-time
2. Subsidized housing vacancy rate
e. Future Housing —develop a 20-year Housing Needs Assessment Forecast
i. Market and subsidized housing rent growth trends
ii. Land use planning
iii. Buildable land analysis
iv. Project housing demand by location to inform policy considerations
v. Estimated number of housing units needed to mitigate displacement and cost
burdens in the county
vi. Identify housing actions, that when implemented will meet the housing needs
of Mason County residents
f. Projection of renter household demand by bedroom type
C. A Subset to the Housing Needs Analysis that reports on: 1) Waiting lists for available units, 2)
Reasonability of rents and 3) Analysis of rent gaps for the following target populations at or
below 60% and below 30%of the Area Median Income with available housing types that serve
the subpopulations listed:
a. individuals with mental illness,
b. veterans,
c. senior citizens,
d. homeless families with children,
e. unaccompanied homeless youth,
f. persons with disabilities,
g. or victims of domestic violence
D. Recommendations on housing strategies for the housing types and design considerations
needed to best serve the subpopulations listed in the Conditions above. Determine the level of
need for Permanent Supportive Housing in Mason County to include optimal size/scale, level of
services needed by priority populations, and compatibility with existing services.
E. Report and Presentation
a. Housing Needs Assessment draft and final document
b. Include two meetings with county employees to ensure the document meets
expectations
c. "Roll out"presentation to local officials to discuss findings
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Professional Services Contract (rev 04/2019) Page 14 n
II
TIMELINE
The overall project schedule assumes initiation of Task 1 on or before December 1, 2021, and
completion of major work tasks by June 30, 2022.
<.':.°'`'Si?Tif
Task is Project Kickoff and Data Review
_ I
Task2: Housing Needs Analysis
Task3: Economic and lnrrastructureAssessment 10
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Task4: Review of Existing Housing Polldes
Task5: Housing PollcyConslderallons .� ®
Task6: Public Engagement Plan
Task7: Reports and Presentation
1 _ _
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�) Professional Services Contract (rev 04/2019) Page 15 (�
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"
policy form CG 00 01,with an edition date prior to 2004, or the exact equivalent.Coverage for an
additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to
limits. Limits shall be no less than$1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate,for bodily injury, personal injury, and property damage,including without
limitation, blanket contractual liability.
2.Workers' Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits for CONTRACTOR's,with two(2)or more employees and/or volunteers, no
less than$1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos,or the exact equivalent. Limits shall be no less than$1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within
five(5)days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else
involved in this CONTRACT on behalf of the CONTRACTOR(hereinafter"indemnifying parties")to comply
with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of
any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY or must specifically allow the named insured to waive subrogation prior to a loss.
i
4.All coverage types and limits required are subject to approval, modification and additional requirements
by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
j COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY,
consisting of: a)certificate(s)of insurance evidencing all the coverages required and, b)an additional
insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG
20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide
complete, certified copies of any policies required within 10 days of such request. COUNTY has the right,
' but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid
by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due
CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under
i these requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis
in relation to any other insurance or self-insurance available to COUNTY.
f (� Professional Services Contract(rev 04/2019) Page 16 n
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7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self-insure its
obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention,the self-
insured retention must be declared to the COUNTY.The COUNTY may review options with
CONTRACTOR,which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY,or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT.This obligation applies
whether the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements. Should any
coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability
that exceed the required limits or coverage that is broader than as outlined above,those higher limits and
broader coverage shall be deemed to apply for the benefit of any person or organization included as an
additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs
and Sections of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they include any
limiting endorsement that has not been first submitted to COUNTY and approved of in writing.
11.The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the
extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be
by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII.
13.All insurance coverage and limits provided by CONTRACTOR and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT
limits the application of such insurance coverage.
14.CONTRACTOR agrees require insurers,to provide notice to COUNTY thirty(30)days prior to
cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage,
other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any
subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this
agreement. Certificate(s)are to reflect that the issuer will provide thirty(30)days' notice to COUNTY of any
cancellation of coverage.
15.COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and
types of insurance required by giving the CONTRACTOR ninety(90)days advance written notice of such
change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and
CONTRACTOR may renegotiate CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other requirements or as
waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is
for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured
to be all-inclusive.
17.CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation
or liability by such notice but has the right(but not the duty)to monitor the handling of any such claim or
claims if they are likely to involve COUNTY.
I n Professional Services Contract(rev 04/2019) Page 17 (�
EXHIBIT C
BUDGET
Submit invoices, no sooner than monthly, electronically to tparker(aD-co.mason.wa.us. Progress shall
be reported monthly with estimated percent completion of the following work tasks.
Budget
FCS GROUP Task Detail Estimate
Task 1 Project Kickoff& Site Tour $1,680
Task 2 Housing Needs Analysis $7,750 _
Task 3 Economic& Infrastructure Assessment $7,750
Task 4 Review of Existing Housing Policies $6,600
Task 5 Housing Policy Considerations $7,725
Task 6 Public Engagement Plan $8,970
Task 7 Reports&Presentation $9,520
TOTAL $49,9:9::5:J
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses and shall
not exceed $50,000.
No payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed through the County Auditor's Office. Refer to
the Billing Procedures and Payment clause of this contract for additional information. Payment will be
considered timely if made within thirty(30)days of receipt of an approved invoice.
The CONTRACTOR must submit their own invoice document. CONTRACTOR shall apply hourly rates to
key staff assigned to the project shown as indicated below and supply a detailed estimate of key personnel
hours by task upon request.
n Professional Services Contract (rev 04/2019) Page 18 (�
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EXHIBIT D
FEE SCHEDULE: FCS GROUP
LABOR
POSITION/TITLE BILLING RATE
Principals Standard Rate $280
Project Consultant Standard Rate $175
Senior Analyst Standard Rate $155
Analyst Standard Rate $145
Administrative and Technical Support
Administrative Support $ 90
DIRECT EXPENSES
Major direct expenses, such as travel, mileage, and lodging, will be charged at cost. Other
expenses will not be directly charged unless by mutual agreement of the client and FCS GROUP
and specific terms will be established in advance prior to expenditure and billing.
SUBCONSULTANTS
None expected.
I
n Professional Services Contract (rev 04/2019) Page 19 (�
� I II i
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Lisa Frazier Action Agenda x
Public Hearing
Other
DEPARTMENT: Treasurer EXT: 484
DATE: 11/?42021 Agenda Item #
•n" Commissioner staff to complete)
BRIEFING DATE: N/A —
BRIEFING PRESENTED BY:
[ X ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency: No Urgency - Annual Operational
Process — Commission is aware of the process already, did not require briefing
ITEM: RCW 39.56.040 states in part......warrants not presented within one year of
their issue, shall be canceled by passage of a resolution of the governing body.......
upon such notice of the passage of such resolution the auditor.......and the
treasurer...... shall transfer all records of such warrants so as to the funds as if such
warrants had never been drawn.
Background Annually, the treasurer and auditor's offices work through the due
diligence process and determine a list of such outstanding warrant to be canceled by
the governing body.
Budget Impacts: None. $7,487.63 will be returned to cash in the multiple county
funds as the warrants were initially issued from.
RECOMMENDED ACTION:
Approval of a resolution cancelling outstanding warrants as listed in Exhibit A.
Attachment(s):
Resolution, Exhibit A.
RESOLUTION NO.
CANCELLATION OF OUTSTANDING WARRANTS
WHEREAS, RCW 39.56.040 states in part................ warrants not presented within one year of
their issue, shall be canceled by passage of a resolution of the governing body of the municipal
corporations, and upon such notice of passage of such resolution the auditor of the municipal
corporation and the treasurer of the municipal corporation shall transfer all records of such warrants so
as to the funds as if such warrants had never been drawn.
WHEREAS, approval of such resolution will allow the auditor and/or treasurer of such municipal
corporation the authority to void the warrants as listed in Exhibit A and provide for in the process
adjusted cash balances to those funds for which the warrants were originally drawn as required by RCW
39.56.040.
WHEREAS, the County Auditor' s Office has finished their due diligence efforts and provided the
Treasurer' s Office with an updated list of outstanding warrants to be voided. Such list has been
attached as Exhibit A.
NOW THEREFORE, BE IT RESOLVED that the Board of Mason County Commissioners hereby
authorize the County Auditor's Office to void the outstanding warrants as set out in Exhibit A, attached
pursuant to RCW 39.56.040.
Dated this day of 12021.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Vice Chair
Tim Whitehead, Chief Deputy Prosecuting
Attorney
Sharon Trask, Commissioner
cc: Auditor Finance,Treasurer' s Office
VOIDED COUNTY WARRANT REPORT Exhibit A
WARRANT #: AMOUNT: DATE WRITTEN: PAYEE:
8058962 200.00 09/05/18 EVELYN E SIMPSON
8062217 311 .10 01/16/19 CONCRETE RECYLERS
8062509 26.68 02/05/19 DAWN MESOJEDNIK
8063944 42.00 04/24/19 SEAN SIMINGTON
8065774 29.82 07/10/19 JESSICAH CURRY
8066336 220.23 08/07/19 EMILY Y RIDGE
8066611 103.44 08/14/19 DAVID WINDOM
8067606 275.00 10/08/19 OSCAR MATIAS PABLO
8067823 108.23 10/16/19 DAVID WINDOM
8068358 7.54 11/13/19 HEIDI STEINBACH
8068591 128.16 12/03/19 CHRISPTOHER B DOPPS
8068737 79.16 12/03/19 GREGORY S REESE
8070153 2,808.10 01/22/20 DONALDSON & ENGLISH
8070450 19.86 02/12/20 AMAR, LINDA R
8070454 24.50 02/12/20 ASHER, JENNIFER ANN
8070461 63.20 02/12/20 BICHSEL, ANDREA VIRGINIA
8070507 11 .74 02/12/20 JUDGE, WILLIAM ERNEST
8070542 32.62 02/12/20 NELSON, JEFFREY C
8070544 32.04 02/12/20 NORKIEWICZ, RAYMOND J
8070949 10.00 03/04/20 AMELIA LINES
8071172 28.64 03/18/20 CURTIS EK
8071374 65.00 03/25/20 THE ARTINA GROUP
8071308 10.92 03/25/20 CHENNELLE SPALLER
8071930 83.70 04/16/20 DAVID ROBERT ELMES
8072005 143.85 04/16/20 CHAMP W HOLLINGSHAD
8072030 155.00 04/16/20 BRIAN JEFFREY JOHNSON
8072225 128.33 04/16/20 SAM TURMAN
8071825 24.38 04/16/20 ARNOLD, GREGORY MARVIN
8071842 33.00 04/16/20 BERMUDES, JORDAN AUSTIN
8071871 57.60 04/16/20 CAMERON, TERRI LYNN
8071901 31 .85 04/16/20 CRANDALL, JOAN P
8071936 50.83 04/16/20 FELDMAN, MICHAEL LAWRENCE
8071967 43.00 04/16/20 GLEASON, CHRIS P
8072042 15.18 04/16/20 KEMPF, SAMANTHA J
8072072 25.75 04/16/20 LINDEN, SKYLAR KJELL
8072100 21 .15 04/16/20 MICKELSON, MELVIN J
8072137 23.80 04/16/20 PEARSON, MICHAEL JOHN
8072158 24.38 04/16/20 RENNIE, RODNEY JAY
8072159 57.60 04/16/20 RESPINO, MICHAEL S
8072205 14.60 04/16/20 SPONBURGH, GARLAND PETER
8072208 39.90 04/16/20 STINE, NICHOLAS JON
8072244 13.45 04/16/20 WARREN, DONNA MARIE
8072274 18.05 04/16/20 ZENK, TOMAS WARDEN
8072356 11 .73 04/28/20 BOYD, KATHERINE LOUISE
8072358 33.00 04/28/20 CURNEEN, LINDSEY MARIE
8072389 51 .05 04/28/20 WILLIAMS, RANDALL THOMAS
8072811 50.00 05/20/20 MATTHEW ADAIR
8072703 1,124.68 05/20/20 CROSS MATCH TECHNOLOGIES
8072938 4.60 06/03/20 ELIZABETH CUSTIS
8073213 120.00 06/16/20 ROBERT BRUNDGARDT
8073165 27.25 06/16/20 DEBRA DOERING
8073166 24.38 06/16/20 JOSEPH READING
8073167 10.00 06/16/20 KAYLYNN READING
8074402 87.27 09/02/20 DESA KYNN STRETCHBERY
8074336 46.34 09/02/20 CROWELL, CAROL SUSAN
8074344 11 .61 09/02/20 FORSYTHE, ERIC DAMIEN
8074345 28.17 09/02/20 GEBHARDT, NEIL
8074355 24.84 09/02/20 HOLLOWAY, KARY LYNNE
8074366 18.05 09/02/20 LOCKHART, JON JAMES EDWARD
8074372 63.93 09/02/20 MCNEIL, CARA NICHOLE
8074374 47.84 09/02/20 MERSMANN, KRISTY LANE
8074390 23.91 09/02/20 RIORDAN, KELLY BRIAN
8074393 21 .62 09/02/20 SHAW, MARK ANDREW
8074603 14.60 09/09/20 JASON SCHUFFENHAUER
8074604 10.00 09/09/20 SARAH GOSS
8074962 20.93 10/07/20 AMAR, ADRIENNE L
8074985 33.81 10/07/20 ELLIS, JESSE DAVID
8074989 33.69 10/07/20 FILER, MATTHEW THOMAS
8075000 33.80 10/07/20 JONES, JAMIE J
8075003 11 .04 10/07/20 LABRADOR, MINERVA CUDAL
8075022 21 .04 10/07/20 REDDINGER, GARY E
8075033 35.07 10/07/20 WATSON, ERIN MARIE
7,487.63 TOTAL FOR 631.000000.000.000
Attachment A
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Parks &Trails Department EXT: 747
COMMISSION MEETING DATE: November 23, 2021 Agenda Item #
Commissioner staff to complete)
BRIEFING DATENovember 15, 2021
BRIEFING PRESENTED BY: Diane Zoren
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM: Renew Sandhill Park Host contract
BACKGROUND:
The current Park Host contract for Sandhill expires 12/31/2021. Clayton Casto would
like to renew his contract with Mason County Parks through 12/31/2022
BUDGET IMPACTS:
None
RECOMMENDED ACTION:
Recommend renewing Sandhill Park Host contract
ATTACH M E NT(S):
Agreement signed by Clayton Casto and reviewed by Tim Whitehead
IM A- PARKS\Ross's Parks and Trails File\Parks\Caretaker-Park Hosts\Commission Agenda Item
Summary Sandhill 11-23-21.doc
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Clayton Casto , of Mason County, hereinafter referred to as On-site Park Host
and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of
Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE — DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Sandhill Park. Belfair, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
♦ Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
♦ Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
♦ Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
♦ Requests for off duty time shall be negotiated with the Contractor.
♦ Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Ross McDowell 360-427-9670, extension 806
Cell: 360-490-7646
Home: 360-751-2961
2. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
Home: 360-432-0465
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
SECTION TWO -TERMS. The term of this agreement shall be from January 1, 2022 to December 31,
2022.
Park Host Contract Page Z of 3
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR— PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE—CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependents of the Contractor.
SECTION SIX- CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County
SECTION EIGHT- ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
t
Park Host Contract Page 3 of 3
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the courts of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN -TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at (PO Box 1611 Belfair, WA 98528) or at such other address as Contractor shall designate in writing.
On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice is
mailed, with the same force and effect as if such last day of the month were the date originally herein set forth
as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if; during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host's affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_day of oVJ , 20 7 \ Y 1
ON-SITE PARK HOST Kevin Shutty, Commissioner
Sharon Trask, Commissioner
Date:
ATTEST:
McKenzie Smith, Clerk of.the Board
APPROVED AS TO FORM:
Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
Action Agenda x
From: Nichole Wilston Public Hearing
Other
DEPARTMENT: Support Services EXT: 643
COMMISSION MEETING DATE: 11/23/21 Agenda Item # K, 3
(Commissioner staff to complete)
BRIEFING DATE: 11/15/21
BRIEFING PRESENTED BY: Nichole Wilston
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
RCW 36.16.070 states that the Board of County Commissioners shall fix the
compensation of all employees.
Contribution at$1,414 per month, per employee (2022 rate):
MEDICAL- It is recommended that the Board adopt, effective January 1, 2022, the
County's health insurance contribution rates for Elected Officials, eligible Non-
Represented Employees, and any Collective Bargaining Agreements (Community &
Family Health, Public Defenders, Probation and Deputy Prosecutors) in place and
ratified on January 1, 2022, who participate in PEBB medical and utilizing the pooling
method, and resulting in a distribution as follows:
$1,115.46 per month per Employee for those individuals enrolled in PEBB medical
as an employee only (no dependent coverage). This contribution also covers
dental, vision, and basic life insurance.
$1,644.98 per month per Employee for those individuals enrolled in PEBB medical
as an employee with one or more dependents. This contribution also covers
dental, vision, and basic life insurance.
Contribution at$1,362 per month, per employee (2021 rate):
MEDICAL- It is recommended that the Board adopt, effective January 1, 2022, the
County's health insurance contribution rates for any Collective Bargaining Agreements
(General Services) in place, but not ratified on January 1, 2022, who participate in PEBB
medical and utilizing the pooling method, and resulting in a distribution as follows:
$1,115.46 per month for those individuals enrolled in PEBB medical as an
employee only (no dependent coverage). This contribution also covers dental,
vision, and basic life insurance.
$1,592.98 per month those individuals enrolled in PEBB medical as an employee
with one or more dependents. This contribution also covers dental, vision, and
basic life insurance.
Background:
The Board has determined that a $52 medical increase for Elected Officials and Non
Represented employees maintains parity with recommended increases proposed for the
members of the current Collective Bargaining Agreements within the County.
RECOMMENDED ACTION:
Approval to amend resolution 2020-84 for the County's 2022 health insurance
contributions to the following:
• effective January 1, 2022 for participants of the PEBB Medical program, which
allocates through the pooling method, $1,115.46 per month County contribution
for employees with single enrollments on medical, and $1,644.98 with dependent
enrollments, for Teamsters Probation and Community & Family Health and IWA
Deputy Prosecutors and Public Defense whose Collective Bargaining
Agreements are in place and ratified on January 1, 2022, and Non Represented
and Elected Officials, and;
• effective January 1, 2022, for participants of the PEBB Medical program, which
allocates through the pooling method, $1,115.46 per month County contribution
for employees with single enrollments on medical, and $1,592.98 for employees
with dependent enrollments, per month for Teamsters General Services
Collective Bargaining Agreement expires December 31, 2021 and not ratified by
January 1, 2022.
Attachment: Amended Resolution, Pooling Calculation Details, & PEBB Medical
Premium charts
PEBB
Effective January 1 2022 County Pooling Contribution Calculations
NON-UNION EMPLOYEES,ELECTED OFFICIALS,GENERAL SERVICES,PROBATION,COMMUNITY FAMILY HEALTH,DEPUTY PROSECUTORS,&PUBLIC DEFENDERS
Counts as of October 18 2021
2022 Contribution per Employee-Probation&Public Defenders
Com Family Health,Elected Officials,Non-Represented,&Deputy $1,414.00 minus $1,115.46 Highest Employee only premium = $298.54
Prosecutors
2022 Contribution per Employee-General Services $1,362.00 minus $1,115.46 Highest Employee only premium = $246.54
2022 Contribution per Employee-Deputy Prosecutor $1,414.00 minus $1,115.46 Highest Employee only premium = $298.54
2022 Contribution per Employee-Probation&Public Defenders $298.54 X 31 Employee only premiums = $9,254.74
Com Family Health,Elected Officials,Non-Represented,
2022 Contribution per Employee-General Services, $246.54 X 28 Employee only premiums = $6,903.12
2022 Contribution per Employee-Deputy Prosecutors $522.67 X 5 = $2,613.35
1 Medical Waiver $1,414.00 minus $159.16 PEBB dental,vision,fife only amount — $1.254.84
2 Medical Waiver $1,414.00 minus $159.16 PEBB dental,vision,life only amount — $1,254.84
3 Medical Waiver $1,414.00 minus $159.16 PEBB dental,vision,life only amount — $1,254.84
4 medical Waiver $1,414.00 minus $159.16 PEBB dental,vision,life only amount — $1,254.84
5 medical Waiver $1,414.00 minus $159.16 PEBB dental,vision,life only amount — $1.254.84
Total pooling per month for dependent coverage $23.790.57
$23,790.57 divided by 103 Employee+Dependent Coverages SM.98
2022 Contribution per Employee-Probation&Public Defenders
Com Family Health,Elected Officials,Non-Represented,&Deputy $1,414.00 + $230.98 Pooling amount per Employee+Dependent Coverages = $1,644.98
Prosecutors
2022 Contribution per Employee-General Services $1,362.00 + $230.98 Pooling amount per Employee+Dependent Coverages = $1,592.98
2022 Contribution per Employee-Deputy Prosecutor $1,414.00 + $230.98 Pooling amount per Employee+Dependent Coverages $1,644.98
Pooled County Contribution for Employee only Coverage _ $1,115.46
Monthly #Months Annual Indty
Premium Premium
2022 Contribution per Employee-Probation&Public Defenders
Com Family Health,Elected Officials,Non-Represented,&Deputy $1,644.98 12 $19.739.72
Prosecutors
2022 Contribution per Employee-General Services $1,592.98 12 $19,115.72
2022 Contribution per Employee-Deputy $1,644.98 12 $19,739.72
Prosecutor
i
COMMUNITY FAMILY HEALTH,ELECTED OFFICIALS, NON REPRESENTED,PUBLIC DEFENDERS AND PROBATION
PEBB-Medical and Dental 2022
The County premium contribution using the pooling method,effective January 1,2022,by Resolution 2021-XX:All pooled @ 2022 rate of$1,414
Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family
Kaiser Permanente WA PREMIUM $979.40 $1,799.64 $1,594.58 $2,414.72
CLASSIC $15 Primary Care $175/1'erson $2,000/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
$30 Specialist $525/Family $4,000/1'amily EMPLOYEE PAYS(Payroll Deduction) None $154.66 None $769.74
Kaiser Permanente WA PREMIUM $888.05 $1,616.95 $1,434.72 $2,163.62
VALUE $30 Primary Care $250/Person $3,000/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
$50 Specialist $750/Family $6,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $518.64
Kaiser Permanente WA PREMIUM $807.55 $1,451.15 $1,304.83 $1,890.10
CDHP 10%/Primary Care $1,400/Person $5,100/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
10%Specialist $2,80011'amily $10,200/Family EMPLOYEE PAYS(Payroll Deduction) None None None $245.12
Kaiser Permanente WA PREMIUM $825.35 $1,491.53 $1,324.98 $1,991.17
SOUND CHOICE 0 Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
(Must live or work in Snohomish,King, 15%Specialist $375 Family $4,000/1'amily EMPLOYEE PAYS(Payroll Deduction) None None None $346.19
Pierce or Thurston County)
Uniform Medical Plan Classic PREMIUM $884.84 $1,610.51 $1,429.09 $2,154.77
15%Primary Care $250/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
15%Specialist $750/Family $4,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $509.79
Uniform Medical Plan Select PREMIUM $813.89 $1,468.61 $1,304.93 $1,959.66
20%Primary Care $750/Person $3,500/Person COUNTY POOLED CONTRIBUTION $0.00 $1,644.98 $1,644.98 $1,644.98
20%Specialist $2,250/Family $7,000/Family EMPLOYEE PAYS(Payroll Deduction) None None None $314.68
Uniform Medical Plan CDHP PREMIUM $804.85 $1,448.45 $1,302.13 $1,887.40
15%Primary Care $1,400/Person $4,200/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
15%Specialist $2,800/Family $8,400/Family EMPLOYEE PAYS(Payroll Deduction) None None None $242.42
Uniform Medical Plan PLUS or PREMIUM $853.29 $1,547.42 $1,373.89 $2,068.02
Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
Medicine ACN
(Must live in Snohomish,King,Kilsap,
Pierce,Spokane,Yakima,Skagit or 15%Specialist $375/Family $4,000/1'amily EMPLOYEE PAYS(Payroll Deduction) None None None $423.04
Thurston County)
Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00
Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00
Medical Waived $159.16 $159.16 $159.16 $159.16
DENTAL Deductibles Max out-of-pocket VISION BASIC LIFE AND AD&D Insurance
Uniform Dental Group#3000 $50lPerson$150/Family You pay amounts Included in medical plan Basic Life $35,000 Basic AD&D $5,000
Delta Dental PPO over$1,750 May enroll in supplemental Term Life Insurance without
You pay any amount over$150 every 24 providing evidence of insurability if enrolled no later than 60
Delta Care Group#3100 No General Plan days after becoming eligible.
NONE months for frames,lenses,contacts and g g
Managed care w/limited dentists Maximum fittingfees combined.Exception:for
Willamette Dental UMP Classic,you pay any amount over May enroll in optional LTD within 31 days of initial eligibility for
NONE No General PlanNMI $65 for contact lens fitting fees.
Maximum PEBB benefits.After 31 days must also complete Evidence of
Managed care&their facilities I I Insurability form.
GENERAL SERVICES
PEBB-Medical Benefits&WCIF-Dental Vision Life Benefits 2022
The County premium contribution using the pooling method,effective January 1,2021,by Resolution 2020-84.All pooled @ 2021 rate of$1362
Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family
Kaiser Permanente WA CLASSIC PREMIUM $891.33 $1,711.57 $1,506.51 $2,326.75
$16 Primary Care $175/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
$30Specialist $525/Family $4,000/Femly PREMIUM TOTAL $1,027.39 $1,847.63 $1,642.57 $2,462.81
COUNTY POOLED CONTRIBUTION $1,115.46 $1,592.98 $1,592.96 $1,592.98
EMPLOYEE PAYS(Payroll Deduction) None $254.65 None $869.83
Kaiser Permanente WA PREMIUM $799.98 $1,528.88 $1,346.65 $2,075.55
VALUE $30 Primary Care $250/Person $3,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
$50Specialist $750/Family $6,000/1'amily PREMIUM TOTAL $936.04 $1,664.94 $1.482.71 $2,211.61
COUNTY POOLED CONTRIBUTION $1,115.46 $1,592.98 $1.592.98 $1.592.98
EMPLOYEE PAYS(Payroll Deduction) None None None $618.63
Kaiser Permanente WA PREMIUM $719.48 $1,363.08 $1.216.76 $1,802.03
CDHP 10%/PrimaryCare $1,400/Pemon $5,100/Peson WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
10%Specialist $2,800/Family $10,200/Family PREMIUM TOTAL $855.54 $1,499.14 $1,352.82 $1,938.09
COUNTY POOLED CONTRIBUTION $1,115.46 $1,592.98 $1,592.98 $1.592.98
EMPLOYEE PAYS(Payroll Deduction) None None None $345.11
Kaiser Permanents WA PREMIUM $737.28 $1,403.46 $1,236.91 $1.903.10
SOUND CHOICE o Primary Care $125/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
15%Specialist $375Family $4,000/FemAy PREMIUM TOTAL $873.34 $1,539.52 $1.372.97 $2,039.16
(Must live or work in Snohomish, COUNTY POOLED CONTRIBUTION $1.115.46 $1,592.98 $1,592.98 $1.592.98
King,Pierce or Thurston County) EMPLOYEE PAYS(Payroll Deduction) None None None $446.18
Uniform Medical Plan Classic PREMIUM $796.77 $1,522.44 $1.341.02 $2,066.70
15%Primary Care $250/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
15%Specialist $750/Family $4.000/Family PREMIUM TOTAL $932.83 $1,658.50 $1,477.08 $2,202.76
COUNTY POOLED CONTRIBUTION $1,115.46 $1,592.98 $1,592.98 $1.592.98
EMPLOYEE PAYS(Payroll Deduction) None None None $609.78
Uniform Medical Plan Select PREMIUM $725.82 $1,380.54 $1,216.86 $1,871.59
20%Primary Care $750/Person $3.500/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
20%Specialist $2,200/Femily $7,000/1'amily PREMIUM TOTAL $861.88 $1.516.60 $1,352.92 $2,007.65
COUNTY POOLED CONTRIBUTION $0.00 $1,592.98 $1.592.98 $1,592.98
EMPLOYEE PAYS(Payroll Deduction) None None None $414.67
Uniform Medical Plan CDHP PREMIUM $716.78 $1,360.38 $1,214.06 $1,799.33
15%Primary Care $1,400/Person $4,200/1person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
15%Specialist $2,800/Family $8,400/Family PREMIUM TOTAL $852.84 $1.496.44 $1,350.12 $1.935.39
COUNTY POOLED CONTRIBUTION $1,115.46 $1.592.98 $1,592.98 $1,592.98
EMPLOYEE PAYS(Payroll Deduction) None None None $342.41
Uniform Medical Plan PLUS or PREMIUM $765.22 $1,459.35 $1,285.82 $1,979.95
Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2.000/Person WCIF DENTAL VISION LIFE $134.55 $134.55 $134.55 $134.55
Medicine ACN
(Must live in Snohomish,King,Kitsep,Pierce. 15%Specialist $375/Family $4,000/Family PREMIUM TOTAL $899.77 $1.593.90 $1.420.37 $2,114.50
Spokane,Yakima,Skagit or Thurston County)
COUNTY POOLED CONTRIBUTION $1,115.46 $1,592.98 $1,592.98 $1,592.96
EMPLOYEE PAYS(Payroll Deduction) None None None $521.52
Tobacco Use Surcharge - - $25.00 $25.00 $25.00 $25.00
Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00
DENTAL _ VISION LIFE
WCIF Delta Ixmai _ VSP$175 Basic $24 000
Willamette(Managed Cara&their facilities -Reduced premium try$5.37 Frame De endent $1 000
DEPUTY PROSECUTORS
PEBB-Medical Benefits S WCIF-Dental Vision Life Benefits 2022
The County premium contribu0on using the pookV me0iDd,effective Jantwy 1,2022,by Resolution 202040f AN pooled Q 2022 rate of$1.414
Copays Annual Deductibles Max out-of-pocket Employee EE/Spouse EE/Children Full Family
Kaiser Permanente WA CLASSIC PREMIUM $891.33 $1,711.57 $1,506.51 $2,326.75
$15 Primary Care $175/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
$30 Specialist $525/Family $4,000/1'amily PREMIUM TOTAL $1.027.39 $1.847.63 $1,642.57 $2.462.81
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None $202.65 None $817.83
Kaiser Permanente WA PREMIUM $799.98 $1,528.88 $1,346.65 $2,075.55
VALUE $30 Primary Care $250/Person $3,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
$50 Specialist $750/Family $6,000/Family PREMIUM TOTAL $936.04 $1,664.94 $1,482.71 $2,211.61
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1.644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $566.63
Kaiser Permanente WA PREMIUM $719.48 $1,363.08 $1,216.76 $1,802.03
CDHP 10%/Primary Care $1,400/Person $5,100/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
10%Specialist $2,80011'amily $10,200/1'amily PREMIUM TOTAL $855.54 $1,499.14 $1,352.82 $1,938.09
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $293.11
Kaiser Permanente WA PREMIUM $737.28 $1,403.46 $1.236.91 $1,903.10
SOUND CHOICE 0 Primary Care $125/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
15%Specialist $375Family $4,000/Family PREMIUM TOTAL $873.34 $1.539.52 $1,372.97 $2,039.16
(Must live or work in Snohomish,King, COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
Pierce or Thurston County) EMPLOYEE PAYS(Payroll Deduction) None None None $394.18
Uniform Medical Plan Classic PREMIUM $796.77 $1,522.44 $1.341.02 $2,066.70
15%Primary Care $250/Person $2,000/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
15%Specialist $750/Family $4,000/1'amily PREMIUM TOTAL $932.83 $1,658.50 $1.477.08 $2,202.76
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $557.78
Uniform Medical Plan Select PREMIUM $725.82 $1.380.54 $1,216.86 $1,871.59
20%Primary Care $750/Person $3,500/Person WCIF DENTAL VISION LIFE $136.06 $136.06 $136.06 $136.06
20%Specialist $2,200/1'amily $7,000/1'amily PREMIUM TOTAL $861.88 $1.516.60 $1,352.92 $2,007.65
COUNTY POOLED CONTRIBUTION $1,115A6 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $362.67
Uniform Medical Plan CDHP PREMIUM $716.78 $1,360.38 $1,214.06 $1,799.33
15%Primary Care $1,400/Person $4,200/Person WCIF DENTAL VISION LIFE $134.55 $134.55 $134.55 $134.55
15%Specialist $2,800/Family $8,400/1'amily PREMIUM TOTAL $851.33 $1.494.93 $1,348.61 $1,933.88
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $288.90
Uniform Medical Plan PLUS or PREMIUM $765.22 $1,459.35 $1,285.82 $1,979.95
Uniform Medical Plan Plus UW 0%Primary Care $125/Person $2,000/Person WCIF DENTAL VISION LIFE $134.55 $134.55 $134.55 $134.55
Medicine ACN
(Must live in Snohomish,King,Kitsap,
Pierce,Spokane,Yakima,Skagit or 15%Specialist $375/Family $4,000/Family PREMIUM TOTAL $899.77 $1.593.90 $1,420.37 $2,114.50
Thurston County)
COUNTY POOLED CONTRIBUTION $1,115.46 $1,644.98 $1,644.98 $1,644.98
EMPLOYEE PAYS(Payroll Deduction) None None None $469.52
Tobacco Use Surcharge $25.00 $25.00 $25.00 $25.00
Spouse Waiver Premium Surcharge $0.00 $50.00 $0.00 $50.00
DENTAL VISION LIFE
WCIF Delta Dental VSP$175 Basic $24 000
Frame
Willamette(Managed Care&their facilities -Reduced premium b $5.37 per month Allowance IDependent $1 000
RESOLUTION NO. 2021-
AMEND RESOLUTION NO. 2020-84 DETERMINING THE COUNTY'S
2022 HEALTH INSURANCE CONTRIBUTIONS
WHEREAS, RCW 36.40.080 states that the Board of County Commissioners shall fix and
determine each item of the budget separately and shall by resolution adopt the budget; and
WHEREAS, RCW 36.16.070 states that the Board shall fix the benefit compensation of all
employees; and
WHEREAS, the Board has determined that the County's contribution towards health insurance
premiums for Elected Officials, eligible Non-Represented employees, Community & Family
Health, Public defenders, Probation and Deputy Prosecutors shall increase by $52 per month for
a total contribution of $1,414 (One thousand four hundred and fourteen dollars) per month,
effective January 1, 2022; and
WHEREAS, the Board has determined that the County's contribution towards health insurance
premiums for Elected Officials, eligible Non-Represented employees, and also those members of
the Collective Bargaining Agreements who participate in PEBB medical insurance to utilize the
pooling method; and
NOW THEREFORE BE IT RESOLVED, effective January 1, 2022, the County's health
insurance contribution rates for any Collective Bargaining Agreements (General Services) in
place, but not ratified on January 1, 2022, who participate in PEBB medical and utilizing the
pooling method, and resulting in a distribution as follows:
$1,115.46 per month for those individuals enrolled in PEBB medical as an employee only
(no dependent coverage). This contribution also covers dental, vision, and basic life
insurance.
$1,592.98 per month those individuals enrolled in PEBB medical as an employee with one
or more dependents. This contribution also covers dental, vision, and basic life insurance.
NOW THEREFORE BE IT RESOLVED, effective January 1, 2022, the County's health
insurance contribution rates for Elected Officials, eligible Non-Represented Employees, and any
Collective Bargaining Agreements (Community & Family Health, Public Defenders, Probation
and Deputy Prosecutors) in place and ratified on January 1, 2022, who participate in PEBB
medical and utilizing the pooling method, and resulting in a distribution as follows:
$1,115.46 per month per Employee for those individuals enrolled in PEBB medical as an
employee only (no dependent coverage). This contribution also covers dental, vision, and
basic life insurance.
$1,644.98 per month per Employee for those individuals enrolled in PEBB medical as an
employee with one or more dependents. This contribution also covers dental, vision, and
basic life insurance.
ORIGINAL Pagel1
Approved this day of 2021
BOARD OF COUNTY COMMISSIONERS
Randy Neatherlin, Chairperson
Sharon Trask, Commissioner
Kevin Shutty, Commissioner
Attest:
McKenzie Smith, Clerk of the Board
Approved as to Form:
Tim - ie Z6puty Prosecutor
cc: Financial Services, Payroll
Human Resources
All Elected Officials and Department Heads
ORGINAL
' Page 12
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: November 23, 2021 Agenda Item # �I
Commissioner staff to complete)
BRIEFING DATE: November 15, 2021
BRIEFING PRESENTED BY: EDC
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of the amended 2021-2022 Comprehensive Economic Development
Strategy (CEDS) Project list as recommended by the Mason County Economic
Development Council.
Background: This is a public infrastructure prioritization list. Projects are considered
according to community need, project readiness, probability of being funded, and
number of jobs created. Projects must be sponsored by a government entity to
qualify for the CEDS process.
The 2021-2022 CEDS list was adopted by Resolution 2021-048 and Mason County has
received the following requests to be added to the CEDS list:
1) Port of Allyn — Port of Allyn Main Well Replacement Project - $450,000
2) PUD 1 —Jorstad Substation - $6 million
3) Belfair Water District #1 — Backup Emergency Generators - $197,000
4) Belfair Water District #1 — New Well for Belfair UGA Commercial Core - $550,000
With the number of requests to amend, the Commission asked the EDC to reopen their
CEDS process to allow all partners to submit new projects, assess the applications, and
update the Project List with the new submissions. In addition to the four projects
submitted directly to the County, the EDC received an additional four applications. The
EDC is re-submitting the re-opened CEDS Project List for approval.
RECOMMENDED ACTION:
Approval of the Resolution adopting the amended 2021-2022 Comprehensive
Economic Development Strategy (CEDS) Project list as recommended by the Mason
County Economic Development Council.
Attachment: Resolution
RESOLUTION NO.
RESOLUTION AMENDING RESOLUTION 2021-048, AMENDING THE COMPREHENSIVE
ECONOMIC DEVELOPMENT STRATEGY PROJECT LIST FOR 2021-2022
WHEREAS, in the agreement between Mason County and the Economic Development
Council (EDC), one of the tasks is to compile the Comprehensive Economic Development
Strategy (CEDS) list for Mason County, Washington; and
WHEREAS, the EDC has solicited suggested projects from local Mason County
jurisdictions and community groups for possible infrastructure improvements to enhance
economic sustainability throughout Mason County; and
WHEREAS, the State Legislature has authorized Mason County to retain .09 percent of
retail sales taxes annually for economic development projects; and
WHEREAS, eligibility for funding must be demonstrated by a list of projects; and
WHEREAS, the EDC recommended a list of projects updating the current infrastructure
needs which the Commissioners adopted by Resolution 2021-048 and additional requests were
received to be added to the 2021-2022 CEDS list;
WHEREAS, the EDC recommended additional projects be added to the 2021-2022 CEDS
list.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Mason County
Commissioners adopts the amended list of projects for inclusion in the 2021-2022 CEDS
publication, Exhibit A.
Dated this 23rd day of November, 2021.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Tim Whitehead, Chief Deputy
Prosecuting Attorney
Sharon Trask, Commissioner
C: Economic Development Council
JARESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2021\CEDS 2021 amended Nov 23.doc
Exhibit A
2021-2022 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST Amended 11 23 21 Year
%offundine Funding From State, Pha,e
Lead Organization Partnerships needecitc,complete Project Title Project Type Total Cost Secured Funding Funding Request Federal,Other Added
._.........__....._._...__.............__.._...._'----.._..__.............._ _.........._......_.._.._—.__..—. urproject gklu,Eonomlrowalopm.M
Mason County PW Mason county,CRY or er•m•non 16.07% Belfair Sewer,North Extension/Belfalr Freight Corridor/PSIC 'S 14,000,000.00 $1,000ton,City of 52,2 construction
State Final Design/Construction 2018
Bremerton,$250,000 construction _
_.._ ..._ __..__....._._—_._............._i _ 2020
Mason County PUD No.1 eonnwlll•Power aamlMrtntbn,Mason County 37.09% M.—nita Substation uralrm $ 3,361,175.00 $ 2,114,658.00 $ 1,246,517.00 PUO electdol bonds Design
Puts proceeds and reserve
funds
_...._.... ......__...._............_........_.__._..........__._ _ ....._...._....._..._ ___ _ ........._.._._.._...._._.___......______— _.__..._.. _._—_—_...__
Mason County PUD No.1 40.48% Union Regional Water System Consolldatlan:Project 8'Union utnitlas $ 81,000.00 $ 50,000.00 $ 34,000.00 PUD Reserves Construction 2020
Ride Water Main"
Mason County PUD3 11—file Power Ad—amatlon,tool 40.00% Substation:Belfair uuuDs $1010001000- $6,0D0,000-18,000,000 $4,000,000- System Capacity Fee Planning Design 2020
Dwdopan,Port a(Sh•kc m 30,000,000 12,000,000
Mason County PUD3 9onnwlll•Power Administration,Loral 40.00% Substation:Dayton Shelton UU110as $ 10,000,000.00 $ 6,000,000.00 $ 4,000,000.00 System Capacity Fee Planning Design 2020
Dwelop•rs,Pon al Shekon
Mason County PUD3 eonnwnl•Power Ad.Inkt-l-Local 40.00% Substation:Potlatch WIWI. 5 3,000,000.00 $ 1,800,000.00 $ 1,200,000.00 System Capacity Fee Planning Design 2020
Dwelopen,port al Shalt_
Mason County PUD No.1 44.50% Agate Beach Mainline Replacement Project Utilklu $ 900,620.00 $ 499,864.00 $ 400,756.00 PUD water bonds Design 2020
proceeds
Mason County PUD No.1 Wawngtan Stu•o•p•rtm.M of Heath 50.00% Shadowood Reservoir&Booster Station milltas $ 2,500,000.00 $ 1,250,000.00 $ 1,250,000.00 DOH&PUD water Design Construction 2021
bonds proceeds
Mason County PUD No.1 Washlr gton State Department of Haekh 50.00% Canal View Water Systems Rehabilitation iutllltlaa.Pubs,SO." $ 468,260.00 $ 234,125.00 $ 234,135.00 DOH Drinking Water Planning Design Construction 2021
Revolving Fund
Belfair Water District 57.89% New Well Belfair UGA and commerdal core 'UtlllUn $ 950,000.DO $ 400,D00.00 S 550,000.00 PUD operating and Design 2021
reserve funds
_.............................. .__...---._....—'---
Mason County PUDI 65.58% Union Reglonal Water System Consolidation:Project 8 Utlllrl•a $ 581,000.00 $ 200,000.00 S 391,000.00 PUD Reserves Planning Design Construction 2020
'ruecrest&Union Rld a Intertle Pro ct'
Mason County PW DOT,Muon Tramk,.9111. 70.00% Trails Road Alternative-Razor Road Extension utlieles,Tramponstlon,Public Safety,tend $ 2,500,000.00 $ 750,000.00 $ 1,750,000.00 State Design Construction 2018
Use,Em m0-1.nolc Dlo M
Belfair Water District NMFA 76.65% Backup Emergency Generators utllltlu I$ 257,000.00 $ 60,000.00 $ 197,000.00 PUD operating andsery Constructlon 2021
reserve funds
----------
—.� —
Port of Allyn Notheay Hbb W torlSery 69.38% Sargent Oyster House ITouHsm $ 712,D00.00 $ 218,000.00 $ 494,000.00 Conrtruction 2020
_--
-�� � — ----_ --_ Ut111tIaa,Publ1<Salary,land Us• lty g
City of Shelton sgva.ln I.land Trroe 80.00% Membrane Treatment Plant Phase 1 Capacity Expansion $ 7,500,000.00 $ 1,500,000.00 $ 6,000,000.00 C' Rates&General Plannin 2021
Design and Construction Emiranmental,Emnwnk DwelopmeM Facilities Charges
Mason County PUD No.1 80.23% Union Regional Water System Consolidation:Project F utliitln $ 440,000.00 $ 87,000.00 $ 353,000.00 PUD Bonds or loans Design 2020
"Alderbrook Mainline Replacement"
Mason County PW liar, Transit.Tra e•Ralrtemmmky,UVIRlu, 83.33% SR3 Freight Corridor-Romance HIII Connector Utaluca,Tramponation,PuldlcS.Wy,land $ 1,320,000.00 $ 220,000.00 $ 1,100,000.00 State Design Construction 2018
PAC :Use,EmnomlcOweb M
Port of Allyn Dap of Is olosy 83.33% Replacement Well WTI•• $ 600,D00.00 $ 100,000.00 $ 500,000.00 Credit line at bank, Design 2021
cart water fund
Belfalr Water Dlrtrlct Mason County,EEty— 90.00% New Well-Pressure Zone2 11tNUn $ 500,000.00 $ 50,000.00 $ 450,000.00 BWDresearvefunds Design Construction 2021
......... __.__......__.._—_ _ -........"—____�_._._................. ...___.........
Mason County PUD No.1 WA DNR 96.03% Jorstad Substation umkln $ 6,300,000.00 $ 250,000.00 $ 6,050,000.00 PUD operating and Design 2021
reserve funds
eonnwNi•Power Adminatntan,Masan County 100.00% Electriol5 stem lntertle PUD1-PUD3 Utllltl.s $ 259,470.00 $ $ 259,470.00 PUDoperatingand Construction 2020
Mason County PUD No.1&3 V
Puos reserve funds
Mason County PUD No.3 ' DOT 100.00% Hwy 108 Fish Culvert Projects utilltiu,Publicsarary.Tramportatan, $ 250,000.00 $ $ 250,000.00 Internal Planning Design 2021
Fmlranmental
Mason County PUD No.1 washing—state D•panm•Mol Heekh 100.00% take Arrowhead Main Une Replacement Utibo•s,Public Salary $ 1,373,344.44 $ - $ 1,373,344.44 PUD Reserves Planning Design Construction 2021
Mason County PUD No.3 Neads Canel Commvnlotlons,IFIberOn•,NoaNet, 100.00% Rural Broadband-Flberhoods Utllitlas,Public Salary,Neakhcar•,Economic $ 5,000,000.00 $ $ 5,000,000.00 State Planning Design Construction 2018
b.1mauss,resld.-.cam mry group within Dwdopm•nt
•a a•u
Mason County PUDI 100.00% Union Regional Water System Consolidation:Project D Ulllltiu $ 500, - $ 1$ $ 500,000.00 PUD Bonds or loans Design Construction 20
20
"Manganita Reservoir Mainline'
Mason County PUDI 100.00% Union Regional Water System Consolidation:Project E �utilltlas $ 796,000.DO $ - $ 796,000.00 PUD Bonds or loans Design 2020
"Alderbrook Mainline Replacement" --- -------
.........------— _..._................ .. ._.__._.. _.................._................._........__... ...............__._ _._....__..—.�-_._.
r
ton Evergreen Town Square Community DwalopmeM $ 1,500,000.00 $ - Design Constructionton Eavev1.kland Tribe North Diversion Sewer Uft Station and Force Main 'Utlllrin $ 10,500,000.00 1$ Planning 2021
Exhibit A
City of Shelton 7th Street Reconstruction Transp nation $ 1,500,000.00 S - Planning 2021
City of Shelton Sq...1,Island Trib. Water Reclamation Plant Headworks Capacity Upgrades utllitlr $ 3,750,000.00 $ 187,500.00 $ 3,562,500.00 Planning 2021
City of Shelton Squash Island Tdb. Water Reclamation Plant Membrane Filter Replacements (umiva $ 5,000,000.00 $ 250,000.00 $ 4,750,000.00 Planning 2022
Mason County PUD1 Duckabush Bridge Replacement loobtl..,wmponanon,Public Saf.ry,L. $ 1,000,000.00 S - S 1,000,000.D0 Planning 2020
�W.,P.rks&T,.lb,Emimm.m.l
_ _._.___._.......__._ .......__
_ 2020
__...._...._..........................._...................._._�_ ....._...-.___�._._.___ _..........__.._.____�_.
Mason County PUD3 eonn.,ill,Po r Administration.Local Union Regional Water System Consolidation:Project A utiiitiw $ 1,039,200.00 $ $ 1,039,200.00 Design Construction
D.vNopsn,Pont of sh.kon "Manranita Water Reservoirs" --
Mason County PUDS Union Regional Water System Consolidation:Project E 353,000.00 $ - $ 353,000.00 Design 2021
"Alderbrook Mainline Replacement"
._._...._—........._......__.__�.._ ...._._.____ —...—____._ _._.
Mason County PUD3 Need Un.l Comm,IF@.r CemriL Adv.mad Coloquallum Communities Rural Broadband Fiber Project Utpitln,Public Safety,Economlc0welopmem$ 4,000,000.00 $ 4,000,000.00 Construction 2021
S-.rn,N..Net,bunin.aes,resid.-
Mason County PUD3 En.m Northvnst,WSDOT,MTA Electric Vehicle Infrastructure iUtlllu...Tnmportanon,Economic $ 100,000.00 $ $ 100,ODO.00 Planning 2020
Dw.lopment
Mason County PUD3 Clty of Shekon,Mason County,WSOOT,MOM LED Streetlight Upgrades U111Ihs,Tramps mlon,Salty,Parks&Trap,,$ 100,D00.DO $ - $ 100,000.00 Planning Design Construction 2020
Environmental
Mason County PW Ma.—county Belfair WRF Critical Equipment Replacement Project wilitl.s,Public Safety,Emlronmemal, $ 370,800.00 $ - $ 370,800.00 Construction 2021
Economic Dw.l.pm.nt
Mason County PW Alass^County Belfair WRF Resiliency Project (UNlti.s,Public safety.Emlronm...L $ 300,0DO.00 S $ 300,D00.00 Construction 2021
'Eranomlc Dw.l.pment
_
..___..__._...._._—__- .__..______..._.____. _ ._...............................___._
Masan County PW M,son county Mason Plan Update Utllitln,Public Safey,En,00nm.ntal, $ 2.50,000.00 $ - $ 250,000.00 Planning
2021
Economic Dwslopm.nt
ason County PW M•son coumy North Bay Case Inlet WRF GSP/FP Update MOM.'Public safety,Land Us., $ 206,000.00 $ $ 206,DDO.DO Planning
M 20
Emlronmemal,Ernnomic Dw.lopmsm
Mason County PW DOT,Port of AINn,M.son Tnmh,Alhyn SR3 Complete Street Improvements and Intersection Control Will i.a,TnnsPortatlon,L.M Uss,Econ"Ic TBD S - Planning 2018
common" Analysis(ICA) Dwslopmsnt
Mason Transit Authority WSOOT,M.son County Allyn Transit Center Planning project Trr4mp ation $ 50,000.00 $ - Planning 2018
I
Mason Transit Authority Construct Maintenance Wash Facility iTir no,o nb.. $ 500,DOO.00 $ - $ 500,000.00 Design Construction 2019
Mason Transit Authority WSDOT,Mason County(Hl bPort Msstr Plan Hoodsport Transit Center Planning TnPaponrtlon S 50,DDO.DO S Planning J2020
8
Inckebn)
Mason Transit Authority Johns Prairie Facility Upgrade/Construction Tnmportatlon $ 2.500.000.00 S - S 2,500,000.00 Design Construction9
........____...__—_._ ..............___.__............. _..._.......... ..........................._g
Portof Allyn Port Security (utilities,Public Sai.ty $ 60,D00.00 $ - $ 60,000.00 PlanningDesign
Port of Shelton Aviation Business Park Economc Dwsbpm.m $ 20,000,000.00 $ Planning 8
Port of Shelton Tenant Consolidation&Expansion C n^^dc D^'sl°pme^t $ 3,000,000.00 $ 8
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: November 23, 2021 Agenda Item # ?.I\
Commissioner staff to complete)
BRIEFING DATE: November 15, 2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item: Approval to authorize a transfer of $30,000 from the 2021 Office of Public Defense
salaries and benefits budget to the operations budget due to an unfilled Deputy I position
causing an increased need for outside professional services.
Background:
Request to move $30,000 from salaries and benefits to operating within the 2021 Office of
Public Defense budget. During the first 1/3 of the year, OPD was unable to fill the Deputy I
position and were forced to use professional services for an increased hourly attorney to
compensate.
Recommended Action:
Approval to authorize a transfer of $30,000 from the 2021 Office of Public Defense salaries
and benefits budget to the operations budget due to an unfilled Deputy I position causing
an increased need for outside professional services.
J:\Budget Office\Briefing, Agenda,&Public Hearing Items\Budget Hearings\202 I\]2.21.2021 Budget
Hearing\Action Agenda 11.23.21-OPD transfer.doc
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Kelly Bergh for Jennifer Beierle Action Agenda _X_
Public Hearing
Other
Department: Support Services Ext: _532_
Date: November 23, 2021 Agenda Item # Fj.i2
Commissioner staff to complete)
Briefing Date: November 8, 2021
Briefing Presented By: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
ARPA funding for up to $40,000 for the years 2021 through 2024 for vehicle
installation costs of in-car video recording camera systems for the Sheriff's Office and
correction of the approved amount for MCSO vehicle and body cameras on the August
3, 2021 Agenda Action Sheet, item no. 8.17, from $700,000 to $702,365.
Background:
The Board approved the Sheriff's Office to purchase and install in-car and body
cameras and to create a new FFE and hire for an Evidence Technician position to
manage the system on June 8, 2021. The installation will be performed by Systems for
Public Safety and the estimate is $40,000 total for the years 2021 through 2024. I am
recommending the Board approve up to $40,000 in ARPA funding for the in-car
installation of the vehicle cameras over the next several years.
The use of ARPA funds for the purchase of the cameras was approved on the August
3, 2021 Action Agenda, item no. 8.17, in the amount of $700,000. The intent was for
the ARPA funding to cover the entire in-car and body camera purchase. The cameras
have been received from GETAC for the total contracted price of $702,364.25. I am
recommending a correction to the total ARPA funding approved for the cameras in the
amount of$702,365 rather than $700,000.
Recommended Action:
Approval for the Board to authorize the use of American Rescue Plan Act funds for the
following: ARPA to MCSO of up to $40,000 for the installation of in-car vehicle
cameras for the years 2021 through 2024, and approval of an additional $2,365 of
ARPA funding for the purchase of the cameras in the year 2021.
Attachment(s):
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2021\Action Agenda 11.23.21 -Camera Installs&Camera
Approved Amt ARPA BOCC.doc
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _x_
Public Hearing
Other
DEPARTMENT: Support Services EXT:
DATE: November 23, 2021 Agenda Item # .\3
Commissioner staff to complete)
BRIEFING DATE: November 1, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval to award $450,000 a year from the Rural County Sales & Use Tax Fund (.09)
to the Mason County Belfair Sewer Fund in 2022 and 2023 for Belfair Wastewater
Treatment &Water Reclamation Projects: Phases 1-4 Planning and Capital
Infrastructure Development, as allowed in RCW 82.14.370.
Background: These requests were circulated to the ports, EDC and the City of Shelton
for comment as required in RCW and no comments were received.
From RCW 82.14.370 -"Moneys collected under this section may only be used to
finance public facilities serving economic development purposes in rural counties and
finance personnel in economic development offices. The public facility must be listed
as an item in the officially adopted county overall economic development plan, or the
economic development section of the county's comprehensive plan..."
RECOMMENDED ACTION:
Approval to award $450,000 a year from the Rural County Sales & Use Tax Fund (.09)
to the Mason County Belfair Sewer in 2022 and 2023 for Belfair Wastewater Treatment
& Water Reclamation Projects: Phases 1-4 Planning and Capital Infrastructure
Development, as allowed in RCW 82.14.370.
Attachment: Application for funding
11/17/2021
LOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact Name(s) Loretta Swanson, Director, Public Works/Utilities &Waste
Richard Dickinson, Deputy Director, Public Works/Utilities &Waste
Address 100 W Public Works Drive
City, State, Zip Shelton, WA 98584
Fax &e-mail lorettas@masoncountywa.gov
rdickinson@masoncountywa.Aov
Signature and position of person authorizing submittal of application
4
e�2
4'/' A,
Signature Position Date
Project Title: Belfair Wastewater Treatment &Water Reclamation Projects:
Phases 1- 4 Planning and Capital Infrastructure Development
Total Project Cost: $57.5 Million Amount raised to date: $61 Million
Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No
Is this a phased project [x] Yes [ ] No, If yes number of phases 4 number of years 20
Requested loan amount$ 0 Requested grant amount: $ 450,000/year
For years 2022-2023
1. Briefly describe the project, project start date,jurisdictions or private entities
involved and their phases and timing, and which phases(s) of the project would be
funded by loan or grant?
Phase 1 of the Belfair Wastewater Treatment &Water Reclamation Projects is complete
and partially funded by this grant. Phase 2, which extends service towards the Puget
Sound Industrial Center (PSIC) is currently in the preliminary engineering phase with
construction anticipated in 2022 or sooner. Phase 2 design is fully funded and a Public
Works Board grant and low interest construction loan offer will fund construction. The
preferred alternative and funding package decision is pending.
The Phase 2 work is in partnership with the City of Bremerton and Port of Bremerton
through an Interlocal Agreement (ILA). Phase 2 is timed in coordination with the
WSDOT SR3 Freight Corridor project design and construction, along with Mason Transit
Authority's new Belfair facility.
2. Explain how the project satisfies economic development and priorities.
Belfair is one of three urban growth areas within Mason County. Provision of sewer
service is essential for economic growth within both the Belfair UGA and county. Well-
planned and constructed sewer infrastructure reduces hurdles to economic
development. Phase 2 of this project extends service to areas designated for industrial
and commercial use (along with residential) in advance of need, while making use of the
existing infrastructure capacity.
The Economic Development Element of the Mason County Comprehensive Plan identifies
infrastructure and capital improvements as one of five focus areas, noting sewer
systems as a key infrastructure need. The vision is"Mason County's utilities and
transportation networks fully support future commercial, industrial and residential
growth while preserving the natural environment and community character".
GOAL 1.1 Ensure that infrastructure is adequately sized or expandable to
accommodate current needs and projected growth.
POLICY 1.1.2 Support and encourage the extension of utilities, transportation,
and other facilities to areas designated for industrial and commercial use in
advance of need.
Phase 2 is planned to extend service to the Puget Sound Industrial Center (PSIC)
with most of its area being designated as a Manufacturing/Industrial Center (MIC) by
the Puget Sound Regional Council (PSRC). A MIC is an area intended to have a
concentration of industrial employment and comes with potential tax advantages for
the businesses who locate there. There are only nine in the Puget Sound Region,
and PSIC has the most vacant land. In order to maintain MIC status, steps must be
taken to ensure the center is developable, including provision of sewer service.
3. Will this project be a public facility which is listed in economic development plan officially
adopted by the county? [x] Yes [ ] No
The adopted 2021-2022 Community and Economic Development Strategies (CEDS)
Project List includes the Belfair Sewer, North Extension/Freight Corridor/PSIC project
($4.5 Million). Added in 2021 were the Belfair WRF Critical Equipment Replacement
($370,000) and Resiliency ($300,000) Projects.
4. List engineering reports, permits, feasibility studies and environmental studies which have
been completed and/or need to be completed.
✓ Belfair Wastewater Plant Operations Permit
✓ Belfair Wastewater Facilities Plan
✓ Belfair/Northshore Programmatic Environmental Impact Statement
✓ Belfair General Sewer Plan Update
5. Has other funding been secured? [x] Yes [ ] No. If yes, list source(s) of funding.
■ Legislative appropriations for rate relief
■ Commerce grants/loans for sewer extension planning/design/construction
■ ILA with City of Bremerton and Port of Bremerton
6. Please list other funding sources, which have been pursued or currently pursued.
System expansion will be funded through developer contributions and grants and loans,
if secured. Utility rates and general facility connection charges are used to operate the
system and pay down the capital debt service for these initial phases of the project.
7. Please indicate the number of full-time, permanent jobs this project will create.
Create in 1-3 =20 Create in 4-5 years = 100 Create in 6-10 years =375
Number of jobs retained =675
8. Please indicate number of businesses that will directly benefit from the public facility.
All existing businesses within the Belfair UGA along the SR3 and 300 Belfair corridors
directly benefit from Phase 1 sewer service. The provision of sewer service freed up
valuable urban land previously dedicated to on-site septic systems and reserve areas.
This allowed for expansion and/or re-development.
Phase 2 service will also potentially benefit existing businesses in the Log Yard Road
vicinity and along SR 3 north of the existing service area similar to benefits from Phase
1. Providing a closer sewer connection will allow business to more economically
connect, thereby expanding or building new. New businesses in the same vicinity and
PSIC will benefit from planned sewer expansion.
9. Please list other significant factors about the project that should be considered.
The project will allow for the successful, planned development of entire Belfair UGA at
urban levels of density as envisioned (and required) by the State's Growth Management
Act. The conversion of on-site systems to sewer will aid in the removal of nitrogen to
Hood Canal.
10. List, in detail, how the money requested would be spent on the proposed project.
The requested dollars will be spent to help pay down the annual capital project debt
service of approximately $1 million per year that was incurred to construct Phase 1 of
the Belfair sewer system. This will help keep the annual sewer rate increases to 3% per
year from 2017 through 2026 with an assumed ERU growth rate of 3% per year for the
Belfair sewer system.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _x_
Public Hearing
Other
DEPARTMENT: Support Services EXT:
DATE: November 23, 2021 Agenda Item # .14
Commissioner staff to complete)
BRIEFING DATE: November 1, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval to award $90,000 from the Rural County Sales & Use Tax Fund (.09) to the
Mason County Economic Development Council in 2022 for business retention,
expansion, recruitment project and economic development planning, as allowed in
RCW 82.14.370 and enter into a contract.
Background: These requests were circulated to the ports, EDC and the City of Shelton
for comment as required in RCW and no comments were received.
From RCW 82.14.370 - "Moneys collected under this section may only be used to
finance public facilities serving economic development purposes in rural counties and
finance personnel in economic development offices. The public facility must be listed
as an item in the officially adopted county overall economic development plan, or the
economic development section of the county's comprehensive plan..."
RECOMMENDED ACTION:
Approval to award $90,000 from the Rural County Sales & Use Tax Fund (.09) to the
Mason County Economic Development Council in 2022 for business retention,
expansion, recruitment project and economic development planning, as allowed in
RCW 82.14.370 and enter into a contract.
Attachment: Application for funding and EDC contract
11/17/2021
LOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact Name(s) JENNIFER BARIA
Address 310 W. COTA STREET
City, State, Zip SHELTON, WA 98584
Fax &e-mail (360) 426-2276 &JENNIFER@CHOOSEMASON.COM
Signature and position of person authorizing submittal of application
EXECUTIVE DIRECTOR 10.20.2021
ature Position Date
Project Title: MASON COUNTY ECONOMIC DEVELOPMENT
Total Project Cost $345,595 Amount raised to date $
Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No
Is this a phased project [ ] Yes [X] No, If yes number of phases number of years
Requested loan amount $N/A Requested grant amount $90,000
1. Briefly describe the project, project start date,jurisdictions or private entities
involved and their phases and timing, and which phases(s) of the project would be
funded by loan or grant?
The Economic Development Council of Mason County (EDC) is Mason County's Associate
Development Organization (ADO), partnering with the BOCC, Ports, the city of Shelton, and
a broad variety of stakeholders to drive economic growth in our community. We are a non-
profit, non-partisan organization promoting economic well-being and quality of life for
Mason County, by actively recruiting new employers and by retaining and supporting the
growth of existing employers, thereby expanding jobs that facilitate growth, enhance wealth
and provide a stable tax base. Mason County's annual award of $90,000 is used toward
assisting with these efforts. This funding also supports work due to COVID impacts and
efforts additionally needed to support and retention (i.e. workforce shortages and supply
chain rebuilding) of our local businesses.
2. Explain how the project satisfies economic development and priorities.
The EDC's mission is to promote the economic vitality and growth of Mason County. We
support that primary mission of business recruitment and development with an array of
efforts to ensure an attractive business environment, ready and able workforce, and the
necessary infrastructure to support a thriving economy as well as developing and curating
economic data required by the County, the Department of Commerce, and other
stakeholders.
Our work starts locally by retaining and expanding existing businesses to ensure that our
foundation is strong. This is especially necessary during and post COVID pandemic. We help
communities understand local business needs and respond —so that businesses stay, grow,
and become more deeply rooted in the community. We continue to build our business
retention and expansion program to provide community leaders with advanced warning
about problems that may lead to a closure. The work involves (1) building solid relationships
with the business owners or plant managers of the employers in the community, (2)
regularly collecting data on both individual companies and their industry sectors, (3)
analyzing and tracking the collected data in order to predict its behavior, (4) assisting the
company in solving problems that may cause them to move or close, (5) looking for
opportunities to grow the businesses in their communities.
The EDC has been highly focused on attracting businesses to provide new jobs and needed
goods and services to the community. This work requires current and accurate research to
target companies that would fit well in our community and support our economic
ecosystem. While in 2020 this pandemic has focused most of our efforts on retention, in
2021 we are seeing an increase in inquiries for sites and investment/development
opportunities. We are energetically engaged in recruitment with seven active projects and
multiple ongoing proposals.
While there are many activities that fall under the EDC's scope, a key component to all our
work is communication. Effective economic development marketing differentiates the
community through thoughtful messaging, engages rather than intrudes, and informs and
educates. Through effective marketing, Mason County has positioned itself more
strategically for growth, with both current and local business. Of equal importance, our
marketing and communications initiative will continue to help educate and engage our
community regarding the organization's activities and will bring increased awareness to the
citizenry about the efforts of EDC and our many partners to expand business opportunities
and bring new and better jobs to our community.
Over the next few years, the EDC is concentrating work to strengthen focus on Mason
County's capacity-building needs and help structure a strategic and targeted approach for
securing those final infrastructure dollars. This is a key component in establishing and
maintaining a robust economic ecosystem by helping to build capacity that contributes to
individual, business, and county-wide success.
3. Will this project be a public facility which is listed in economic development plan officially?
adopted by the county? [ ] Yes [X] No
4. List engineering reports, permits, feasibility studies and environmental studies which have
been completed and/or need to be completed.
N/A
5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding.
The EDC is currently in the process of negotiating contracts for 2022. We expect to secure
and maintain all existing contracts and investment support.
6. Please list other funding sources, which have been pursued or are currently pursued.
CONTRACT: $196,645
PUBLIC: $75,000
PRIVATE: $73,950
7. Please indicate the number of full-time, permanent jobs this project will create.
Create in 1-3: 50 Create in 4-5 years: N/A Create in 6-10 years: N/A
Number of jobs retained: 200+
8. Please indicate number of businesses that will directly benefit from the public facility.
While this is not a public facility, the EDC has set a strategic goal of assisting a minimum of
300 businesses in 2022.
9. Please list other significant factors about the project that should be considered.
The EDC is continuing to work recruiting identified industries that can benefit from the
County's assets and match the economic development vision of the community, we have
noticed a significant gap in the county's industrial lands and their access to necessary
utilities. Over the next year, we will begin work around identifying, cataloging and
potentially rezoning areas that will better support Mason County recruitment efforts.
The EDC will work to strengthen focus on Mason County's capacity-building needs and help
structure a strategic and targeted approach for securing those final infrastructure dollars.
This will be developed from the current prioritized CEDS Project List.
We will continue additional business support efforts around COVID-19 recovery.
10. List, in detail, how the money requested would be spent on the proposed project.
Funding will be used to continue offering an array of business development programs and
initiatives to assist entrepreneurs in starting and growing their business, support local
companies, and promote the area for future investment.
These include but are not limited to:
• Actively recruiting new employers
• Outreach to existing Mason County employers
• Continue to bring COVID-19 recovery resources to Mason County employers
• Site selection services
• Economic and demographic data
• Research and comparative analysis
• Prioritize infrastructure projects and coordinate funding efforts
• Workforce and job training information
• Entrepreneurship training digitally
• Business plan assistance
• Access to financing organizations
• Identifying collaboration opportunities
• Key introductions
• Tax research and incentives
• Facilitation with permitting processes
• Personalized briefings and orientations
• Public relations and media coordination
• Counsel and advice
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Sheryl Hilt, Finance Manager Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Sheriff's Office EXT: 636
COMMISSION MEETING DATE: 11/23/2021 Agenda Item # 1��
Commissioner staff to complete)
BRIEFING DATE: 11/15/2021
BRIEFING PRESENTED BY: Sheryl Hilt
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Approval to purchase IA Pro software for internal investigations as a sole source
purchase.
BACKGROUND:
With the new legislation and expectations of law enforcement, the need to have
appropriate documentation and records retention of investigations is more important
than ever. Currently the investigation documents are held in private paper and
electronic files.
IA Pro is the leading professional standards software for internal investigations. Unlike
others (Agnovi, PTS, and Frontline Public Safety Solutions) this software will enable
the Sheriff's Office to document and track:
• internal investigations,
• citizen complaints,
• commendations,
• uses of force,
• dog tracks,
• supervisor/employee interactions, and
• early interventions.
• This software also has the ability to configure analytics for particular areas and
allows mobile login to ease workflow concerns.
The International Association of Chiefs of Police highlighted this product in its Police Chief
article Product Feature: Investigation Tools That Improve Efficiency at the Station and in the
Field, "CI Technologies offers a variety of software packages designed to help investigations
flow more quickly and more smoothly. One of its most popular offerings for law enforcement
is IAPro, currently in use by more than 500 police agencies in four countries. Unlike many
other investigative tools, IAPro is not designed to help officers' complete criminal
investigations. Instead, it helps agencies handle internal investigations and enforce
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professional standards in instances of police misconduct. Given the current environment of
the intense scrutiny of police conduct, internal investigative tools can begin to rival the
importance of tools used for field investigations."
RECOMMENDED ACTION:
Approve sole source purchase under County Policy 2.21, Sole Source Purchases,
Paragraph D, Unique design: Requires unique features that are essential, aesthetic
requirements, or not practical to match to existing design or equipment.
BUDGET IMPACTS:
$19,149 purchase price to come from SB5092 receipted funds.
ATTACHMENT(S):
Mason County Purchasing Policy 2.21
IA Pro purchase quote
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Title 2-ADMINISTRATION AND PERSONNEL
Chapter 2.21 PURCHASING POLICY
Chapter 2.21 PURCHASING POLICY'
2.21.010 Purpose.
Mission.
Purchasing facilitates the timely procurement of goods and services to help customers fulfill their missions by
providing cost effective opportunities to purchase quality goods and services at the best value while conducting
business in a legal,fair open and competitive manner.
Proper purchasing requires that:
• Actions of county employees are impartial and fair.
• Government decisions and policies are made in the proper channels of government structure.
• Public employment will not be used for personal gain.
• County employees may neither solicit, accept, nor agree to accept any gratuity for themselves,their
families or others that results in their personal gain which may affect their impartiality in making decisions on
thejob. Discounts or concessions realistically available to the general population, items received that do not
result in personal gain, and samples to the county used for general county use are examples of items that are
not gratuities. Personal judgement should be used and questions regarding particular problems/events
should be referred to the employee's manager.
Goals:
•To protect and enhance the reputation of the Mason County and its employees.
•To treat all citizens equally with courtesy and impartiality,and refrain from granting any special advantage
to any citizen beyond what is available to all citizens.
•To give efficient, productive,and economic service to the public.
•To avoid real or potential conflicts between private and public duties, remembering that the public interest
must be the principal concern.
•To keep confidential all information acquired by reason of one's position,which may be used for personal
or financial gain for the employee or other persons.
•To refrain from securing special privileges or exemptions for one's self or other persons that are not
available to all citizens.
•To avoid receiving,soliciting or otherwise obtaining anything of value that is greater than nominal intrinsic
value from any other public official, employee or citizen which is intended to influence the performance of
official duties.
•To disclose to the appropriate authority the nature and extent of any financial or personal interest in a
county contract, legislation, or in any type of transaction involving the county,when participating in the
development of or giving an official opinion on the matter.
'Editor's note(s)—Res. No. 106-16, §§ 1—III (Att.A),adopted Dec. 20, 2016,did not specify manner of inclusion,
hence,codification as Chapter 2.21, §§2.21.010-2.21.030 was at the discretion of the editor.
Mason County,Washington,Code of Ordinances Created: 2021-09-09 15:01:59 [EST]
(Supp.No.56,8-21)
Page 1 of 7
• County employees shall:Certify, in writing,that they have read and understand this policy. Non-compliance
may result in disciplinary action,including termination.
Authority and references:
RCW 36.32.245
RCW 39.35A
RCW 39.80
RCW 39.04.280
(Res. No. 106-16, § I(Att.A), 12-20-2016)
2.21.020 Definitions.
The following words,terms and phrases,when used in this chapter,shall have the meanings ascribed to
them in this section, except where the context clearly indicates a different meaning:
"Controlled commodity" means items which may fall under the quote dollar limit that require approval from
designated department directors,i.e.office products,communication equipment and computer equipment.
"Emergency purchases" means emergency purchases occur when an emergency situation arises that was
unforeseen and must be remedied immediately.
"F.C.B. (freight on board)" means the stated F.O.B. point is usually the location where title to the goods
passes from the seller to the buyer.The seller is liable for transportation charges and the risks of loss or damage to
the goods up to the point where title passes to the buyer.The buyer is liable for such charges and risks after
passing of title.
"Packing list" means a document which itemizes in detail the contents of a particular package or shipment.
"Personal service contract" means an employment contract with an independent contractor for the
rendering of personal services to the county.
"Point of origin" means the point where the shipment originates.
"Prepaid" means transportation charges that have been or are to be paid at the point of origin.
"Professional service contract" means an agreement with an independent contractor for the rendering of
professional services to the county.The county states a goal and objective and the provider, under his own
direction,accomplishes the goal.
"Public work" means a project including all work, construction,alteration, repair or improvement other than
ordinary maintenance.
"Sealed bid (formal bid)" means an advertised solicitation for a requirement in which the cost exceeds the
fifty thousand dollar bid limit.The bids are opened during a public opening.
"Specification" means a clear, complete,and accurate statement of the technical requirements descriptive of
a material, an item, or a service.
(Res. No. 106-16, §2(Att.A), 12-20-2016)
2.21.030 Policies.
(a) How to purchase materials,supplies,equipment or services:
Created: 2021-09-09 15:01:58 [EST]
(Supp.No.56,8-21)
Page 2 of 7
To purchase materials,supplies, equipment or contract for services,the proper procurement procedure shall
be followed.The following is a description of the various categories which determine which procurement process
to use.
Dollar thresholds for bidding and quoting are as follows:
$0.00 to$10,000.00—No bidding or quotes required.
$10,000 to$50,000—Three quotes.
Over$50,000—Formal sealed bid.
Note:All dollar limits include appropriate sales tax plus freight, handling, and set-up costs.
(1) Federal Funding. Requisitions for goods or services which involve federal funding must be noted
"federal funding" in the description section in the requisition using the project name or number by in
order to ensure compliance with appropriate federal regulations.
(2) Disadvantaged and Minority Vendors.Women and minority business enterprises shall have the
maximum opportunity to participate in the performance of work relating to the county's activities.To
this end,the county is committed to take all necessary and reasonable steps in accordance with state
and federal rules and regulations to ensure women and minority business enterprises the maximum
opportunity to compete for and to perform contracts.
(3) Insurance/licenses/prevailing Wages.When hiring anybody to do anything for the county,there are
four requirements that need to be met.
(A) Certificates of Insurance—Prior to the start of on-site work:
Certificates of insurance requirements must be stated during the solicitation process.
During solicitation contact the Risk Manager to assure the appropriate insurance requirements are
being addressed. Certificates of insurance must be submitted with the contract prior to on-site work.
(B) Washington State Contractor's License—Prior to the start of on-site work:
It is the department's responsibility to verify a current Washington State Contractor's License and
current Workers'Comp status.
The department will also verify that the contractor is not on the federal debarment listing.
(C) Business License—Prior to the start of on-site work:
It is the department's responsibility to verify current business with the department of revenue.
(D) Prevailing Wage Requirements—Ongoing.
(i) Prior to Getting an Estimate or a Quote—Notify the vendor that they are to pay prevailing
wages.
(ii) After a Vendor has been selected—The vendor is required to file a "Statement of Intent to
Pay Prevailing Wages"with the department of labor and industries.
(iii) After the work is completed—The vendor must also file an "Affidavit of Wages Paid"with
the department of labor and industries.
Payment will not be released until certified intents and affidavits have been received.
(4) When to utilize purchasing policy:
(A) Unit cost exceeds ten thousand dollars.
Created: 2021-09-09 15:01:59 [EST]
(Supp. No.56,8-21)
Page 3 of 7
(B) Combined total of identical items purchased at the same time or within a calendar years'time, in
which the cost exceeds ten thousand dollars or when it is determined by the budget manager
that volume discounts can be obtained by combining county-wide usage(i.e. office supplies,
laundry services,janitorial paper products, etc.).
(C) The items that are designed,or intended to be used together(i.e.,water meter covers and lids),
and the cost exceeds ten thousand dollars.
(5) Exceptions:
(A) The following are stated under RCW 39.04.280 as exemptions for the competitive bidding
requirements.
(i) Purchases that are clearly and legitimately limited to a single source of supply(sole source);
(ii) Purchases involving special facilities or market conditions;
(iii) Purchases in the event of an emergency;
(iv) Public works in the event of an emergency.
Should the board of commissioners use one of the above exemptions,the following will apply.
Sole Source Purchases.
On a case by case basis,the bid or quote requirement may be waived and a sole source purchase approved.
There should be careful deliberation before going to a sole source as this type of purchase eliminates
competition.
A sole source purchase may be approved if one of the following conditions are met:
(A) Compatibility to existing county standard or to existing equipment, inventory,systems,data,
programs or service. Describe. List efforts to find other sources.
(B) Licensed or patented product with only one dealer.
(C) Only authorized service provider, repair and/or warranty services. Describe.
(D) Unique design: Requires unique features that are essential, aesthetic requirements,or not
practical to match to existing design or equipment. Describe.
(E) Used item:Surplus item bought through an auction or distributor that would represent good
value and is advantageous to the County. Describe.
(F) Delivery Date:Only one supplier can meet required delivery date: Describe and list efforts to find
other suppliers to meet the delivery date.
(G) Project or research continuity: Product,systems,services or data must comply with an ongoing
project, research,data,testing or analysis. Results would be interrupted or compromised without
continuity. Describe.
Authority to approve sole source purchases lies with the board of county commissioners.
Sole source or waiver over twenty-five thousand dollars.
The formal bid limit may only be waived by the board of county commissioners.A sole source or waiver over
twenty-five thousand dollars must be approved via resolution.The following steps to obtain approval are:
(A) The department must contact budget manager to discuss if a sole source situation exists.
(B) The department presents the sole sources justification to the board of commission for approval.
(C) The budget manager then forwards a copy of the adopted resolution to the department.
Created: 2021-09-09 15:01:59 [EST]
(Supp.No.56,8-21)
Page 4 of 7
(D) Once approved,the department will place the order.
Emergency purchases five thousand dollars to twenty-four thousand nine hundred ninety-nine dollars(ten
thousand dollars to fifty thousand dollars for public works)
Emergency purchases occur when an emergency situation arises that was unforeseen and must be remedied
immediately.
Examples:Acts of God, i.e.,flood damage
Machinery that is critical to the operation of the county and rendered out of service.
The board of commission in addition the public works director and the DEM manager may declare an
emergency.Contact them for guidance/direction on how to proceed.
Procedure to obtain an emergency purchase.
(A) Department recognizes an urgent/emergency situation has developed.
(i) Department estimates cost to correct the emergency.
(ii) Identifies potential vendor to perform service/supply materials. (PREVAILING WAGES AND
INSURANCE APPLY)
(B) Department staff obtains appropriate approval from department manager/director.
(C) Buyer enters requisition.
(D) Financial services will need the vendor name, reason for emergency, materials required and
anticipated cost.
Emergency purchases over fifty thousand dollars.
Mason County has two people that can declare emergencies through the board of county commissioners:
the public works director and the DEM manager. Contact them for further guidance/direction on how to
proceed.
If an emergency situation exists and involves the purchase of materials or services that are over the sealed
bid limit:
(A) After receiving approval from their department director,the department may place the order for
emergency purchases.
(B) The department must initiate and prepare necessary information to advise board of county
commissioners that there had been an emergency situation requiring immediate action.
Controlled Commodities.There are items which are purchased that fall under the quote dollar limit which
still require approval from designated department directors.They are:
• Cell phones,telephone equipment,tablets—IT manager.
• Computers and related equipment,fax machines,copiers—Department manager.
•Anything information technology is requested or required to install, connect,service, maintain or
support—Use technology procurement request(TPR)process for these purchases
•Anything purchased using equipment rental and revolving(ER&R)funds must be purchased by
ER&R—O&M/ER&R manager.
Inter-Governmental Cooperative Purchases. RCW 39.34.030 permits governmental agencies to utilize other
entities contracts without going to bid.To determine if inter-local purchasing is feasible for a particular need,
contact the budget manager.The following criteria need to be met:
Created: 2021-09-09 15:01:59 [EST]
(Supp.No.56,8-21)
Page 5 of 7
There must be a current inter-local agreement, approved by council,or board of county commissioners and
signed by both parties, on file.
• It must have been advertised and competitively bid.
• The government entity,and the vendor, must be willing to share their contract pricing.
Professional and Personal Service Contracts.The board of county commissioners must approve all
professional and personal services contracts in excess of the approved budget authority and outside of
routine contracts approved via the budget or county road project(CRP) processes. Legal/risk must review
prior to their approval.
Architectural and Engineering Services.Architectural and engineering services are hired following RCW
39.80.The county will follow the guidance of the RCW and the board of county commissioners will approve
all architectural and engineering services contracts—no matter what the dollar amount. Legal/risk must
review prior to approval.
Equipment Leases. Bids are not required on equipment leases, however the legal department and budget
manager must review and the board of county commissioners must
(6) Procedures for ten thousand dollars to fifty thousand dollars.The following should be documented by
the department when obtaining the informal three quotes.
(A) Requesting department personnel contacts at least three vendors for quotations. (Be sure
technical information defines acceptable quality and ensure vendors are quoting on equal and
comparable items,etc.)All vendors must be provided the same information. If one vendor offers
an acceptable alternate, it must be requoted using the alternate specifications.
(B) The county will not pay for any technical information from the vendor. If the information is to be
shared with other vendors, it must be stated so up front.
(C) No on-site demonstrations or delivery of preview/trial merchandise should be arranged without
prior approval from the department director.
(D) Obtain freight pricing, if not indicated by vendor, on the form. Include first and last name of
person contacted and phone number.
(E) Enter a requisition number or project name or number. Use the buyer's name and indicate
recommended vendor on your requisition form.Quotation forms should then be filed with the
purchase documents.
(F) Vendor authorization form is made by financial services on the recommendation of the
requesting department personnel.
(G) Order is confirmed and purchase order is issued, if appropriate.
(H) Quote documentation is filed according to department procedures.
(7) Greater than fifty thousand dollars—Sealed bid.Sealed bids are required whenever the cost of
materials,supplies,equipment or services exceeds fifty thousand dollars. Duties for bidding process
are specified via resolution.The board of commission will be notified when contract award during a
regular board meeting.
(8) Freight. Each department is responsible for due diligence when accepting freight on behalf of the
county.The following shall apply.
(A) Shipping Terms.When shipping an item that will incur freight charges,always request that it be
shipped FOB destination,freight prepaid.This means that the carrier owns the merchandise until
it reaches your door and there won't be a separate invoice for freight. If anything should happen
Created: 2021-09-09 15:01:59 [EST]
(Supp. No.56,8-21)
Page 6 of 7
to the merchandise during shipping,the carrier is responsible for filing the claims, instead of the
county. FOB determines at what point the ownership transfers. If an item is FOB origin,the
county owns the merchandise from the point of shipping while it is in transit. Freight prepaid or
collect refers to who is responsible for paying shipping charges-the county or the seller.
(B) Receiving Freight. It is the responsibility of the individual who signs for UPS or carrier's delivery
receipt to properly receive all cartons they are signing for.Anyone who accepts and signs for
receipt of goods,acknowledges that the item was received and accepted as delivered.
(i) Get what you sign for:
a. Confirm the package or carton is being delivered to the proper location.
b. Verify the number of cartons, crates or pieces is correct according to quantities
on the packing list.
C. Sign the delivery slip legibly.
d. Open packages and verify order is correct.
(C) Damaged Cartons.
(i) Visible Damage.Any person receiving freight must make a notation on the carrier's delivery
receipt of apparent damage to packages.The specific type of damage should be stated on
the delivery receipt and obtain the driver's signature(not just initials)on your copy of the
receipt.This is an example of why it is important that freight be FOB destination so that the
vendor files all claims.
(ii) Concealed Damage. If the shipment of goods received showed no sign of damage upon
receipt, but damage to the contents is found upon opening, concealed damage exists.
Action for concealed damage:
a. Call the carrier immediately upon discovery of the damage and request an
inspection. Notate the date and the person contacted.
b. All shipping cartons should be retained for inspection on any damage.
C. When making a request for an inspection, advise the carrier whenever possible
what the value of the damaged goods is. If the value is less than fifty dollars,
most carriers will frequently waive inspection. Indicate person contacted on the
claim form.
d. When an inspection is made,specific damages should be notated by both
parties and signed by both on the inspection report.
(Res. No. 106-16, § III(Att.A), 12-20-2016)
Created: 2021-09-09 15:01:59 [EST]
(Supp. No.56,8-21)
Page 7 of 7
IAPRO
THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE.
October 18, 2021
Undersheriff Travis Adams
Mason County Sheriff's Office
Email: TAdams@masoncountywa.Qov
Off: 360-490-4461
Undersheriff Adams,
Thank you for your interest in our IAPro software for use by the Mason County Sheriffs Office.
I have prepared the below price quote covering costs with implementing IAPro and optional
Blue Team software at your agency.
I would be glad to answer any questions you may have on this proposal.
IAPro Price Quote
Item Purchase costs
IAPro Professional Standards software includes:
• Unlimited-use Site License ii Unlimited
number of users
• Unlimited number of workstations
• Installation
• Pre-Load of employee information $ 8,000.00
2 Days On-Site or Remote Training
• IAPro User training
• System Configuration with core users $ 2,400.00
Travel Expenses for Trainer $ Included
Total for IAPro Software and Services $ 10,400.00
Optional BlueTeam
BlueTeam Field Support Services Software
• Unlimited-use Site License o Unlimited
number of users
• Unlimited number of workstations
• Installation $ 6,000.00
1 Days On-Site or Remote BlueTeam training $ 1,200.00
Mailing Address/Remit Address:P.O.Box 57•Amherst,Ntl 03031•USA
Toll Free:(800)620-8504 Fax:800.620.8504 Web:www.iapro.com
Cl Technologies Inc.is the Sole Source Provider of the IAPro and BlueTeam Software
IAPRO
THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE.
Travel Expenses for Trainer $ Included
Total with IAPro and Optional Blue Team $ 17,600.00
Annual Maintenance Commencing the 2nd Year of Ownership
IAPro $ 2,000.00
BlueTeam $ 1,500.00
Maintenance Totals $ 3,500.00
Officer Preload
Cl Technologies offers a free service whereby we will import your employee information into
the IAPro database, prior to installing IAPro at your agency. This is a one-time service
offered at no additional cost.
Annual Maintenance
The first year of annual maintenance is provided free of charge. Thereafter annual
maintenance is provided on a year-to-year basis and can be discontinued at any time.
The agency's annual maintenance cycle will not commence until training occurs. The first
twelve (12) months of annual maintenance is provided free of charge.
Unless requested otherwise by the agency, the first maintenance invoice will be prorated to
bring the agency's invoice cycle up to a January thru December calendar year. Thereafter,
annual maintenance is invoiced on a calendar year basis, and will be disseminated each year
in January.
Annual maintenance includes all end user and technical support via our 800 # and our online
support website as well as any associated technical or user documentation. Annual
maintenance also includes all new versions of the IAPro software.
Important Note
The purchase of the IAPro system does not include hardware, OS licensing or SQL Server
licensing.
Most agencies that purchase IAPro have an existing server with existing Microsoft SQL Server
licensing. IAPro can be installed on your existing hardware and within your existing SQL
Server instance.
Nlailin-Address/Remit Andress:P.O.Box 57•Amherst,NI1 03031•USA
Toll Free:(800)620-8504 Pax:800.620.8504 Web:wtivtv.iapro.com
CI Technologies Inc.is the Sole Source Provider of the IAPro and BlueTeam Software
IAPRO
THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE.
Employee Preload
CI Technologies offers a free service whereby we will import your employee information into
the IAPro database, prior to installing IAPro at your agency. This is a one-time service
offered at no additional cost.
Training
IAPro training is conducted by an IAPro training specialists. Each IAPro training specialist is a
current or former law enforcement professional with extensive investigative experience.
IAPro training is heavily oriented towards hands-on usage. To this end, a special "training"
version of IAPro is installed on each workstation used for training. This is a full-featured
version of IAPro with demo/training database installed on the workstation hard drive. It is
strongly recommended that there be one trainee per training workstation. An LCD projector
is also needed for training.
HR Integration
If quoted in this proposal, the HR Integration process will be written as a SQL Stored
procedure and will integrate data from an existing SQL Server data source containing the
needed employee data elements.
*The integration process will bring in data elements that map to existing data elements
within IAPro. New data elements will not be added.
See the "HR Integration Overview" document for details on this process.
Data Migration
The purchase price of IAPro and Blue Team does not include data migration of existing data.
If the agency requests a quote can be provided for this service.
Considerations Regarding our Solution
Four aspects of our solution are distinctive and set us apart from our competitors. They are:
Unlimited use licensing - there are no additional or hidden additional licensing costs: IAPro
pricing is for unlimited use licensing in terms of both the number of users that can run the
software concurrently, and the number of workstations the applications can be run on. Our
pricing model ensures maximum flexibility for the customer, with all licensing costs paid at
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point of initial purchase. The customers will never have to purchase additional licensing based
on increased or unforeseen future usage requirements. This is important since the
participation of front-line personnel - especially supervisors - is crucial in upholding the
integrity of the organization, and to constrain their use of the software would greatly limit, if
not cripple, its effectiveness.
A three-day annual user's conference is offered to our customers: Each year since 2004, CI
Technologies has hosted an Annual Users Conference for our IAPro customers. Our most recent
conference saw over 600 attendees. Each conference consists of a multitrack format that,
includes tracks for beginner-level users, advanced users, and users with specialized interests
such as designing early intervention programs.
These conferences are a key part of the support services offered to our customers, and meet
the following needs:
• Training of new customer staff based on turnover - Inevitably over time our customers
will experience turnover in staff, which requires that training be available on an
ongoing basis.
• Advanced training - Many customers benefit from advanced training, especially in-
depth coverage of features found in new releases of the software.
• Networking with peers - In order to share ideas and approaches to utilizing our
software.
• Providing feedback directly to the vendor's staff - The opportunity to provide
feedback and suggestions directly to our staff is highly valuable to both our customers
and our company. This ensures that we have up-to-date information on how best to
improve our software and services.
Our Growing Customer Base: Over 950 public safety agencies in the US, Canada, Australia and
New Zealand currently run IAPro and IAPro with BlueTeam. These agencies range in size from
major to one-person IA Units in smaller departments. The size of our customer base reflects
our leading position in the Professional Standards software marketplace.
Purchase Orders
Training and installation are scheduled on a first-come-first-served basis.
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THE LEADING PROFESSIONAL STANDARDS SOFTWARE. WORLDWIDE.
Due to our current sales backlog, we request to be notified as soon as possible once a
purchase decision has been made. Please be sure to fax any purchase orders to us at
800.620.8504 for expeditious handling of your order.
This price quote wilt remain in-effect through June 30, 2022. Please call or email if you need
additional information or have any questions. Thank you again for your interest and
consideration!
Best Regards,
Timothy Welter
twelter@iapro.com
Off: 1.800.620.8504 x728
Mailing Address/Remit Address:P.U.Box 57•Amherst,NH 03031•USA
Toll Free:(800)620-8504 Fax:800.620.8504 Web:www.iapro.com
Cl Technologies Inc.is the Sole Source Provider of the IAPro and BlueTeam Software
RESOLUTION NO.
A RESOLUTION authorizing the Mason County Sheriff's Office to enter into a Sole
Source Purchase Agreement for a software system.
WHEREAS, there are tracking and reporting concerns for the Mason County Sheriff's Office as
regards investigations, complaints, and other interactions due to recent legislation;
WHEREAS, research indicates only one system will provide the full suite of software used to
track these interactions and also have the ability to retain for an appropriate time;
NOW, THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners to authorize
the Mason County Sheriff's Office to purchase the IA Pro Professional Standards and Blue Team
Field Support software from CI Technologies as a Sole Source purchase.
Adopted this of , 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
Tim Whitehead, Chief DPA Kevin Shutty, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Loretta Swanson, Director Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: November 23, 2021 Agenda Item # g,�LQ
BRIEFING DATE: November 8, 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Supplemental Agreement No. 1 with Drayton Archaeological Research
for On-Call Cultural Resources Services
BACKGROUND:
On January 28, 2019, Commissioners authorized Public Works to solicit for proposals, select
a consultant and execute an agreement for on-call cultural resources services for 2019
through 2021 calendar year.
This service was not utilized until 2021, when an agreement with Drayton Archaeological
Research was executed on May 6, 2021. This agreement will expire at the end of this year.
Public Works is requesting authorization to extend the agreement with these services
needed in multiple 2022 projects.
The maximum pay-out of this agreement is not to exceed $50,000. Public Works has only
expended $4,568.71 for these services to date.
RECOMMENDED ACTION:
Recommend the Board authorize Public Works to execute Agreement No. 1
with Drayton Archaeological Research, extending the completion date to
December 31, 2023 for on-call cultural resources services.
ATTACHMENT:
1. Supplemental Agreement No. 1
Adftk
TWWashington State
O Department of Transportation
Supplemental Agreement Organization and Address
Number 01 Drayton Archaeological Research
PO Box 782
Original Agreement Number Blaine,WA 98231-0782
19-08
Phone:
Project Number Execution Date Completion Date
11/23/2021 12/31/2023
Project Title New Maximum Amount Payable
On-Call Cultural Resources Services N/A
Description of Work
On-call cultural resources consulting services for Mason County
The Local Agency of Mason County Public Works
desires to supplement the agreement entered in to with Drayton Archaelogical Research
and executed on 11/23/2021 and identified as Agreement No. 19-08
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
Time extension with no change in contract amount.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2023
III
Section V, PAYMENT, shall be amended as follows:
Time extension with no payment change in contract.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Richard Dickinson, Deputy Director/U&W & Mike Collins Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: November 23, 2021 Agenda Item # e. C4-
BRIEFING DATE: November 15, 2021
BRIEFING PRESENTED BY: Richard Dickinson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Request for Proposals: On-Call Sewer Lift Station Pumping,
Water Jetting and Video Inspection of Sewer Lines Services
BACKGROUND:
The County has an ongoing need for services involving sewer lift station
pumping to vacuum and dispose of wastewater and sludge; water jetting
to clean sewer lines, and sewer lift stations; storm drain pumping, storm
drain jetting and video inspection of sewer lines for the county road
system and wastewater facilities.
These services are often requested with very short notice due to
equipment failure or weather conditions and response times are critical
(within two (2) hours or less).
Public Works (U&W Management and Road Division) would like to have a
few contractor's on-call for these types of services to be more prepared
when these issues or emergencies occur.
The contract will have a yearly maximum payable amount of $50,000.00. The
contract will have a two (2) year term with up to three (3) additional one (1) year
automatic renewals.
Public Works U&W Management and County Road Fund will pay for these expenses
depending on which Division is requesting the service.
RECOMMENDED ACTION:
Recommend the Board authorize the Deputy Director, Public Works/Utilities and
Waste Management to advertise a Request for Proposals for On-Call Sewer Lift
Station Pumping, Water Jetting and Video Inspection of Sewer Lines Services. and
execute a two-year agreement with a renewal option.
ATTACHMENT:
1. Notice
Mason County Public Works
Request for Proposals for
On-Call Sewer Lift Station Pumping,
Water Jetting and Video Inspection of Sewer Lines Services
November 23,2021
Mason County is currently requesting proposals for On-Call Sewer Lift Station Pumping,
Water Jetting and Video Inspection of Sewer Lines Services throughout the County.
Performance of work in connection with this operation shall be for a period of two years with up
to three additional(1)year automatic renewals.Proposals due by 4:00pm on February 7,2022.
The Request for Proposals is made available as follows:
Free-of-charge access to the Request for Proposals is provided to Vendors by going
to www.bxwa.com and clicking on "Posted Projects", "Public Works",and"Mason County". This
online plan room provides Bidders with fully usable online documents with the ability to: download,
view,print, order full/partial plan sets from numerous reprographic sources,and a free online
digitizer/take-off tool. It is recommended that Bidders"Register" in order to receive automatic e-
mail notification of future addenda and to place themselves on the"Self-Registered Bidders
List". Bidders that do not register will not be automatically notified of addenda and will need to
periodically check the on-line plan room for addenda issued on this project. Contact Builders
Exchange of Washington at(425)258-1303 should you require assistance with access or registration.
Mason County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,Department of Transportation,
Subtitle A, Office of the Secretary,Part 21,nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement,disadvantaged
business enterprises will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race,color,or national origin in consideration for
an award.
Questions regarding the RFP or special language services shall be sent via email to
rdickinsongco.mason.wa.us.The Mason County contact will also receive written requests for
clarification and/or interpretation for this Request for Proposal up to seven(7)business days prior to
the due date.
PUBLISH: 2-Times—Shelton-Mason County Journal 12/2/2021& 12/9/2021
Jlezals@masoncounty.com
2-Times—Kitsap Sun 12/2/2021& 12/9/2021
2-Times—Daily Journal of Commerce 12/2/2021& 12/9/2021
lezals@4ic.com
Bill: Mason County
Department of Public Works—U&W Management
100 W Public Works Drive
Shelton,WA 98584
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Casey Bingham Action Agenda _X
Public Hearing
Other
DEPARTMENT: Community Services EXT: 562
DATE: 11/23/2021 Agenda Item # 8 18
Commissioner staff to complete)
BRIEFING DATE: 11/15/2021
BRIEFING PRESENTED BY: David Windom
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Consolidated Contract CLH18253 Amendment 24
Amends Statements of Work for:
1. Covid-19 Coordinated Response: Adding 150,000 for Covid related
expenditures.
2. Foundational Public Health: adds 1,522,00 for the Biennium or 761,000
per year for the next two years.
3. Office of Drinking Water Group A program: redistributes unpent funds.
BUDGET IMPACTS: 657,309 in new funding for 2021 and 2022. The funding has
been budgeted for 2021 in an amendment but has not been budgeted in the 2022
year.
RECOMMENDED OR REQUESTED ACTION: Approve Amendment 24 CLH18253
Consolidated Contract.
11/17/2021
MASON COUNTY PUBLIC HEALTH
2018—2021 CONSOLIDATED CONTRACT
CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 24
PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as
"DOH",and MASON COUNTY PUBLIC HEALTH, a Local Health Jurisdiction,hereinafter referred to as"LHJ",
pursuant to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any
subsequent amendments thereto.
IT IS MUTUALLY AGREED: That the contract is hereby amended as follows:
1. Exhibit A Statements of Work,attached and incorporated by this reference, are amended as follows:
❑ Adds Statements of Work for the following programs:
® Amends Statements of Work for the following programs:
• COVID-19 Coordinated Response-Effective July 1,2020
• Foundational Public Health Services(FPHS)-Effective July 1,2021
• Office of Drinking Water Group A Program-Effective January 1,2018
❑ Deletes Statements of Work for the following programs:
2. Exhibit B-24 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-23 Allocations
as follows:
® Increase of$657,309 for a revised maximum consideration of$6,029,776.
❑ Decrease of for a revised maximum consideration of
❑ No change in the maximum consideration of
Exhibit B Allocations are attached only for informational purposes.
3. Exhibit C-20 Schedule of Federal Awards, attached and incorporated by this reference,amends and replaces
Exhibit C-19.
Unless designated otherwise herein,the effective date of this amendment is the date of execution.
ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force
and effect.
IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof.
MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON
DEPARTMENT OF HEALTH
Date Date
APPROVED AS TO FORM ONLY
Assistant Attorney General
Page 1 of 25
AMENDMENT#24
2018-2021 CONSOLIDATED CONTRACT
EXHIBIT A
STATEMENTS OF WORK
TABLE OF CONTENTS
DOH Program Name or Title: COVID-19 Coordinated Response-Effective July 1,2020.............................................................................................................3
DOH Program Name or Title: Foundational Public Health Services(FPHS)-Effective July 1,2021........................................................................................... 15
DOH Program Name or Title: Office of Drinking Water Group A Program -Effective January 1,2018......................................................................................21
Exhibit A,Statements of Work Page 2 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: COVID-19 Coordinated Response- Local Health Jurisdiction Name: Mason County Public Health
Effective July 1.2020
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 5 Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) Z Reimbursement
❑ State El Other ®FFATA(Transparency Act) ❑Fixed Price
Period of Performance: July 1,2020 through December 31,2021 ®Federal*Contractor ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide supplemental funding for the LHJ to ensure adequate culturally and linguistically responsive
testing,investigation and contact tracing resources to limit the spread of COVID-19
NOTE: Pending execution of a new consolidated contract term or an extension to the 2018-2021 consolidated contracts which currently end December 31,2021,DOH plans to
continue the task activities and funding as noted in the task(s)below in a new or revised statement of work effective January 1,2022.
Revision Purpose: The purpose of this revision is to add additional funding to FFY20 ELC EDE LHJ ALLOCATION,adjust the funding period for BITV-COVID ED LHJ
ALLOCATION-CARES from 07/01/20-12/31/21 to 07/01/20-06/30/21,moving the remaining allocation of BITV-COVID ED LHJ ALLOCATION-CARES to FFY20 ELC EDE
LHJ ALLOCATION,and update task language,DCHS-Task 1 &2
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration crease(+) Consideration
Code Code Start Date End Date
BITV-COVID ED LHJ ALLOCATION-CARES 21.019 333.21.01 1897129V 07/01/20 06/30/21 351,672 -327,606 24 0-66
FEMA-75 COVID LHJ ALLOCATION 97.036 333.97.03 1897129W 07/01/20 12/30/20 0 0 0
FFY21 COVID19 VACCINE SERVICES-CARES 93.268 333.93.26 7431,0209 07/01/20 12/31/21 14,582 0 14,582
FFY21 COVID GFS LHJ REGIONAL N/A 334.04.92 1897211G 12/31/20 06/30/21 0 0 0
FFY20 ELC EDE LHJ ALLOCATION 93.323 333.93.32 1897120E 01/15/21 12/31/21 657,521 477,606 1,135 127
FFY19 ELC COVID ED LHJ ALLOCATION 93.323 333.93.32 1897129G 01/01/21 12/31/21 294 029 0 294,029
*MASS VACCINATION FEMA 100% 97.036 333.97.03 934VO200 01/21/21 12/31/21 0 0 1 0
COVID 19 VACCINES 93.268 333.93.26 1 74310229 07/01/20 1 12/31/21 354,803 0 354,803
TOTALS 1,672,607 150,000 1,822,607
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
Participate in public health emergency preparedness and response activities for COVID-19.This may include surveillance,epidemiology,laboratory capacity,infection control,
mitigation,communications and or other preparedness and response activities for COVID-19.
Examples of key activities include:
• Incident management for the response
• Testing
Exhibit A,Statements of Work Page 3 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PI3AB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
• Case Investigation/Contact Tracing
• Sustainable isolation and quarantine
• Care coordination
• Surge management
• Data reporting
NOTE:The purpose of this agreement is to supplement existing funds for local health jurisdictions to carry out surveillance,epidemiology,case investigations&contact tracing,
laboratory capacity,infection control mitigation,communications community engagement,and other public health preparedness and response activities for COVID-19.
DCHS COVID-19 Response-Tasks 1 and 2—Unspent ELC funding can be carried forward into new contract term effective January 1,2022.
1 Establish a budget plan and narrative to be submitted to the Submit the budget plan Within 30 days of Reimbursement of
Department of Health(DOH)Contract Manager. DOH will and narrative using the receiving any new actual costs
send the"Budget narrative Template","Budget Guidance" template provided. award for DCHS incurred,not to
and any other applicable documents that may be identified. COVID-19 Response exceed$1,453,222
tasks. $1,32 total.
DOH does recognize the public health response goes
beyond December 2021 and authorizes local health $24,066$351,674
jurisdictions the ability to maximize funding streams BITV-COVID ED
available to them by using short term funding first to LHJ
have longer term funding available to continue to ALLOCATION-
support the local health jurisdiction response activities CARES Funding
beyond December 2021 as applicable. (MI 1897129V)
2 1) LHJ Active monitoring activities.In partnership with Data collected and Enter performance $1,135,127
WA DOH and neighboring Tribes,the LHJ must ensure reported into DOH metrics daily into DOH $65 521 FFY20
adequate culturally and linguistically responsive testing, systems daily. identified systems ELC EDE LHJ
investigation and contact tracing resources to limit the ALLOCATION
spread disease.LHJs must conduct the following Quarterly performance Funding
activities in accordance with the guidance to be provided reporting updates (MI 1897120E)
by DOH. Funding end date
7/31/2023
a. Allocate enough funding to ensure the following
Contact Tracing and Case Investigation Support: $294,029 FFY19
Hire a minimum of 1.0 data entry FTE to assure ELC COVID ED
system requirements for task 2.1.a. LHJ
i. Contact tracing ALLOCATION
1. Strive to maintain the capacity to surge a Enter all contact tracing Funding
minimum of five(5)contact tracers for data in CREST following (MI 1897129G)
every 100,000 people in the jurisdiction,as guidance from DOH. Funding end date
needed,based on disease rates.DOH 10/18/2022
centralized investigations will count
towards this minimum.
Exhibit A, Statements of Work Page 4 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
2. Have staff that reflect the demographic
makeup of the jurisdiction and who can
provide culturally and linguistically
competent and responsive services.In
addition,or alternatively,enter into an
agreement(s)with Tribal,community-
based and/or culturally-specific
organizations to provide such services.
DOH centralized investigations will count
towards this minimum.
3. Ensure all contact tracing staff are trained
in accordance with DOH investigative
guidelines and data entry protocols.
4. Coordinate with Tribal partners in
conducting contact tracing for Tribal
members.
5. Ensure contact tracing and case
investigations activities meet DOH case
and Contact Tracing Metrics. (Metrics to
be determined collaboratively by DOH,
LHJs and Tribes.)Work with DOH to
develop a corrective action plan if unable
to meet metrics.
6. Perform daily monitoring for symptoms
during quarantine period of contacts
ii. Case investigation
1. Strive to maintain the capacity to surge a Enter all case
minimum of five(5)case investigators and investigation data in
contact tracers for every 100,000 people in WDRS-following
the jurisdiction,as needed,based on guidance from DOH.
disease rates.DOH centralized
investigation will count toward this
minimum.
2. Enter all case investigation and outbreak
data in WDRS following DOH guidance.
a) Strive to enter all case investigation
and outbreak data into CREST as
directed by DOH.
b) Ensure all staff designated to utilize
WDRS have access and are trained in
the system.
Exhibit A, Statements of Work Page 5 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
c) Include if new positive cases are tied
to a known existing positive case or
indicate community spread.
d) Conduct case investigation and
monitor outbreaks.
e) Coordinate with Tribal partners in
conducting case investigations for
tribal members.
3. Ensure contact tracing and case
investigation activities meet DOH Case
and Contact Tracing Metrics.(Metrics to
be determined collaboratively by DOH,
LHJs,and Tribes.)Work with DOH to
develop a corrective action plan if unable
to meet metrics.
b. Testing
i. Work with partners and Tribes to ensure Maintain a current list of
testing is available to every person within the entities providing
jurisdiction meeting current DOH criteria for COVID-19 testing and at
testing and other local testing needs. what volume.Provide
ii. Work with partners and Tribes to ensure reports to DOH Contract
testing is provided in a culturally and manager on testing
linguistically responsive manner with an locations and volume as
emphasis on making testing available to requested.
disproportionately impacted communities and
as a part of the jurisdiction's contact tracing
strategy.
iii. Maintain a current list of entities providing
COVID-19 testing and at what volume.
Provide reports to DOH on testing locations
and volume as requested.
c. Surveillance FTE support at a minimum of.5 FTE
Epidemiologist to support daily reporting needs
below.
i. Ensure all COVID positive lab test results from Ensure all COVID
LHJ are entered in to WDRS by 1)entering data positive test results are
directly in to WDRS,2)sending test results to entered into WDRS within
DOH to enter,or 3)working with DOH and 2 days of receipt
entities conducting tests to implement an
electronic method for test result submission.
Exhibit A,Statements of Work Page 6 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
ii. Maintain records of all COVID negative lab test
results from the LHJ and enter into WDRS when
resources permit or send test results to DOH.
iii. Collaborate with Tribes to ensure Tribal entities
with appropriate public health authority have
read/write access to WDRS and CREST to
ensure that all COVID lab results from their
jurisdictions are entered in WDRS or shared
with the LHJ or DOH for entry.
d. Tribal Support. Ensure alignment of contact tracing Quarterly performance
and support for patients and family by coordinating updates related to
with local tribes if a patient identified as American culturally and linguistic
Indian/Alaska Native and/or a member of a WA competency and
tribe. responsiveness,tribal
support,infection
e. Support Infection Prevention and control for high- prevention and control for
risk populations high-risk populations,
i. Migrant and seasonal farmworker support. community education and
Partner with farmers,agriculture sector and regional active monitoring
farmworker service organizations to develop activities. Performance
and execute plans for testing,quarantine and update should include
isolation,and social service needs for migrant status of all projects
and seasonal farmworkers. listed.
ii. Congregate care facilities: In collaboration
with the state licensing agency(DSHS),
support infection prevention assessments,
testing.Infection control and isolation and
quarantine protocols in congregate care
facilities.
iii. High risk businesses or community-based
operations. In collaboration with state
licensing agencies and Labor and Industries,
partner with food processing and
manufacturing businesses to ensure adequate
practices to prevent COVID-19 exposure,
conduct testing and respond to outbreaks.
iv. Healthcare: Support infection prevention and
control assessments,testing,cohorting,and
isolation procedures.Provide educational
resources to a variety of healthcare setting
Exhibit A, Statements of Work Page 7 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
types(e.g.,nursing homes,hospitals,dental,
dialysis).
v. Non-healthcare settings that house vulnerable
populations:In collaboration with state
corrections agency(DOC)and other state
partners,support testing,infection control,
isolation and quarantine and social services
and wraparound supports for individuals living
or temporarily residing in congregate living
settings,including detention centers,prisons,
jails,transition housing,homeless shelters,
and other vulnerable populations.
vi. Schools:In collaboration with OSPI and local
health jurisdictions,support infection
prevention and control and outbreak response
in K-12 and university school settings.
f. Ensure adequate resources are directed towards
H2A housing facilities within communities,fishing
industries and long-term care facilities to prevent
and control disease transmission.Funds can be used
to hire support staff,provide incentives or facility-
based funding for onsite infection prevention
efforts,etc.
g. Community education. Work with Tribes and
partners to provide culturally and linguistically
responsive community outreach and education
related to COVID-19.
h. Establish sustainable isolation and quarantine Quarterly performance
measures. updates to include name,
i. Have at least one(1)location identified and address and capacity of
confirmed through contract/formal agreement identified location that
that can support isolation and quarantine can support isolation and
adequate to the population for your jurisdiction quarantine,and
with the ability to expand;alternatively, confirmation of
establish with an adjacent jurisdiction a formal appropriate planning and
agreement to provide the isolation and coordination as required.
quarantine capacity adequate to the population
for your jurisdiction with the ability to expand.
Exhibit A, Statements of Work Page 8 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
ii. Maintain ongoing census data for isolation and Maintain ongoing census
quarantine for your population. data for isolation and
iii. Planning must incorporate transfer or receipt of quarantine for your
isolation and quarantine patients to from population.
adjacent jurisdictions or state facilities in the
event of localized increased need.
iv. Planning must incorporate triggers and
coordination to request state isolation and
quarantine support either through mobile teams
or the state facility to include site identification
and access
COVID-19 Vaccine Services-Task 3—will be extended through June 30,2022 in new contract term effective January 1,2022.Any unspent funds may be carried
forward.
3.A Identify activity/activities to support COVID vaccine Summary of the January 31,Annually Reimbursement of
response in your community,using the examples below as a engagement strategies to actual costs
guideline. be used with health care incurred,not to
Example 1:Develop and implement communication providers and other exceed:
strategies with health care providers,community,and/or partners,and the locally
other partners to help build vaccine confidence broadly and identified population to be $14,582
among groups anticipated to receive early vaccination,as reached. FFY21 COVID19
well as dispel vaccine misinformation.Document and VACCINE
provide a plan that shows the communication strategies used SERVICES-CARES
with health care providers and other partners and the locally Funding
identified population anticipated to reach. (NII 74310209)
Example 2:Engage in other vaccination planning activities $354,803 COVID
such as partnership development,provider education, 19 VACCINES
vaccination point of dispensing(POD)planning,tabletop Funding(MI
exercises,engagement with communities,leaders,non- 74310229)
traditional provider,or vulnerable populations to develop
strategies to ensure equitable access to vaccination services
3.13 Implement the communication strategies or other activities, Mid-term written report June 30,Annually
working with health care providers and other partners to describing
reach the locally identified population,support providers in activity/activities and
vaccination plans,and support equitable access to progress made to-date and
vaccination services. strategies used(template
to be provided
3.0 Catalog activities and conduct an evaluation of the strategies Final written report, December 31,Annually
used showing the strategies
used and the final
Exhibit A,Statements of Work Page 9 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
progress of the reach
(template to be provided)
Regional Incident Management Team(IMT)Mass Vaccination Clinics—Task 4
*NOTE:Task 4 activities for Mass Vaccination Clinics *Reimbursement of
in this statement of work are NOT CONSIDERED eligible costs.
SUBRECIPIENT but are as a CONTRACTOR of DOH.
MASS
DOH reimbursement provided for local mass VACCINATION
vaccination clinic(see definition below)planning, FEMA 100%
implementation and operations in coordination between Funding
Unified Command and the Regional IMT to administer QW 934V0200)
the vaccine as efficiently,quickly,equitably,and safely
in all regions of Washington State. State Supported, (See Program
Regionally Coordinated,Locally Implemented. Specific
Requirements for
Definition:Mass vaccination clinics defined as those Mass Vaccination
outside of the usual healthcare delivery.method such as Task 4 below)
pop-up clinics,mobile clinics,non-clinical facility
(fairgrounds,arenas,etc.).
Leaders Intent about this work from DOH is included as an
attachment.
Guidance on vaccination protocols must be followed as
provided by DOH and CDC.
4.A Local health jurisdiction(LHJ)will coordinate planning and Submit to DOH a mass Within 30 days of
implementation of mass vaccination clinics/sites provided vaccination plan contract amendment
within the county(s)with a regional incident management including: execution.
team/organization as approved by DOH. • type of site,
• site locations,
Request for regional IMT should be submitted through the . throughput,
normal process through WebEOC. • considerations
made to ensure
Local health jurisdiction is the coordinating agency for the equity to
mass vaccination plan within the county. historically
marginalized
Regional IMT will be under the delegation authority of populations,
DOH and they are to provide support and coordination for . and to the extent
all efforts around vaccine planning,resource support and possible a
general guidance and information sharing in order to
Exhibit A,Statements of Work Page 10 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
regionally coordinate efforts. Local jurisdictions will regional map of
maintain all decisional authority around vaccination sites/locations.
planning and execution within their jurisdiction/district.
Provide any information as requested by the regional IMT.
43 Funding for eligible Mass Vaccination activities are Submit estimated budget Within 30 days of
reimbursed on actual costs as outlined in the DOH guidance for the mass vaccination contract amendment
to provide the services and to carry out the mission.Funding plan. execution.
will be dependent on full participation in the LHJ and IMT
processes and all documentation will be required to be Monthly Cost Summary Monthly
provided to fully close out funding requests by the end of Spreadsheet to the
the mission period of performance. IMT/IMO by the fifth of
the following month.
Allowable costs include expenses such as facility rentals,
staff to conduct planning,management,support and
operation of the site,medical personnel for vaccinations,site
security personnel,wrap around services for staff(meals,
travel,lodging),equipment(which must be pre-approved by
IMT/DOH if it exceeds$5,000 each),supplies for
vaccinations and site operation.LHJs should provide
narratives to help assist IMT and DOH finance know what
expenditures were necessary to carry out the mission.
4.0 Vaccination data—will be maintained according to current Submission of vaccine Daily
state and federal requirements. use into WA IIS database
within 24hrs of use.
Vaccine Registration Systems—If a local jurisdiction or Jurisdiction/Regions will
region does not have a registration system(s)the include ensure a fair and equitable
internet based,phone option and other methods to ensure process for registration of
equitable registration,the state PrepMod system and tools eligible Washingtonians
will be available for use. across all available
modalities.
4.13 Regularly report on vaccinations sites and operational Provide monthly situation Monthly
activities(number of vaccinations,personnel to operate the report to 1MT/IMO on
site,challenges,successes to share for learning across the status of implementation
public health system). of mass vaccination plan,
or more frequently if that
is the LHJ procedure.
Sites operating for the
time period,vaccines
administered by site for
Exhibit A,Statements of Work Page 11 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
the time period,estimated
costs for the time period,
any challenges/successes
of note,including
assistance requested.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
hgp•//www phaboard orp-/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Special Requirements
Federal Fundine Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending_gov by DOH as required by P.L. 109-282.
Proeram Specific Reauirements/Narrative
BITV-COVID ED LHJ ALLOCATION-CARES
DCHS COVID-19 Response-Tasks 1 and 2 FFY19 ELC COVID ED LIU ALLOCATION
FFY20 ELC EDE LIU ALLOCATION
FFY21 COVID 19 VACCINE SERVICES-CARES
COVID-19 Vaccine Services-Task 3
COVID 19 VACCINES
Regional Incident Management Team(IMT)Mass Vaccination Clinics—Task MASS VACCINATION FEMA 100%
4
DCHS COVID-19 Response-Tasks 1 and 2
Restrictions on Funds: Indirects are NOT allowable for CARES funding from September 2,2020 forward—LHJ can charge administrative activities as direct costs but not
incur indirects from September 2,2020 through June 30 member 31 2021 for activities funded with CARES funds(COVID LOCAL CARES-COVID LHJ OFM
ALLOCATION-CARES,BITV-COVID ED LHJ ALLOCATION-CARES,FEMA-75 COVID LHJ ALLOCATION)
o Since the federal guidance was not updated until September 2,2020,DOH understands that indirects could be charged from March—August 2020.
Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of
the budget will not be accepted or approved.
Exhibit A, Statements of Work Page 12 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-IA invoice vouchers for amounts billable under this statement of work to DOH by the 25 b of the
following month or on a frequency no less often than quarterly.
COVID-19 Vaccine Services-Task 3—allowable activities https•//www doh wa gov/Portals/l/Documents/9240/AllowableUseFedOpsFunds.pdf
Mass Vaccination—Task 4
Program Manual,Handbook,Policy References
Emergency Response Plan(or equivalent)
Medical Countermeasure/Mass Vaccination Plan
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.):
Non-mass vaccination efforts are not allowable through this funding stream.
Duplication of billing(sending request for reimbursement)to entities outside of this agreement is prohibited.
Indirect rates are not applicable to these funds.
Special References(RCWs,WACs,etc.)
County Health Emergency Documentation if applicable
Monitoring Visits(frequency,type):
Occasional visits from DOH or IMT/IM0 personnel for the purpose of monitoring and surveillance of mass vaccination activities may be expected.
Definitions
Mass vaccination clinic are those outside of the usual healthcare delivery methods such as pop-up clinics,mobile clinics,non-clinical facility clinics(i.e.,fairgrounds,arenas, etc.).
Special Billing Requirements:
Monthly invoices must be submitted timely to the regional RAT/Organization for review/approval prior to submission to DOH for reimbursement.
Contract(MI)Code:934VO200 General Mass Vaccination
BARS Revenue Code:333.97.03 Mass Vaccination Reimbursement
Special Instructions:
The LHJ is considered a CONTRACTOR of DOH not a subrecipient for this portion of the statement of work. An allocation of funds is not provided as these FEMA funds are only
available as reimbursement of costs associated with implementation of the mass vaccination plan.
Detailed documentation must be maintained as directed by the regional IMT/Organization and DOH to substantiate costs associated with these activities for submission to FEMA
upon request by DOH.
Eligible costs from the timeframe of January 21,2021 through December 31,2021 include facility rentals,medical and support staff for planning,management,support,and
operations;as well as wrap-around services for staff(i.e.,meals,travel,lodging).Regular and overtime pay associated with this project is allowable for all.staff working under this
project and must be billed as a direct charge;timesheets are required documentation and must be available upon request by DOH Indirect rates are not applicable to these funds.
Eligible equipment includes facility infection control measures,personal protective equipment(PPE),storage equipment,coolers,freezers,temperature monitoring devices,
portable vaccine units for transportation,supplies such as emergency medical supplies(for emergency medical care needs that may arise in the administration of the vaccine),
containers for medical waste,as well as proper storage as needed for canisters of liquid nitrogen or dry ice.Eligible equipment purchase costs should not exceed$5,000 per piece.
Equipment over$5,000 a piece must be preapproved by the RAT and should be leased rather than purchased.Any diversion from the list of pre-approved expenses will require a
narrative on the purchase rationale and will be subject to IMT approval prior to reimbursement.Timesheets are required documentation for all activities related to this project.Staff
rime-in/time-out must be recorded,as well as a brief description of their activities.A general description of activities is acceptable for those working at the vaccine site;more
detailed/specific description is required for those not working at the vaccine site.
Exhibit A,Statements of Work Page 13 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
DOH Program Contact
Alyssa Lavin,LHJ Contract Manager
DOH,PHOCIS
1610 NE 1501 St,Shoreline,WA 98155
alyssa.lavin@doh.wa.gov/360-236-3273
DOH BITV-COVID ED LHJ Allocation-CARES and DOH ELC Allocation Fiscal Contact(Tasks 1 and 2)
Christie Durkin
DOH,Office of Program Financial Management
PO Box 47840,Olympia,WA 98504-7841
Ph:360-236-4235/christie.durkin@,doh.wa.gov
DOH COVID19 Vaccine Services Program Contacts(Task 3)
Tawney Harper,MPA Sonja Morris,COVID-19 Operations Supervisor
Deputy Director I Operations Manager Enhanced Influenza and COVID-19 Response
Office of Immunization and Child Profile Office of Immunization and Child Profile
Department of Health Department of Health
PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia,WA 98504-7843
tawney.haMer@doh.wa.gov/360-236-3525 sonia.morris(@doh.wa.gov//360-236-3545
DOH General Mass Vaccination Program and Fiscal Contact(Task 4)
Patrick Plumb Janice Baumgardt
COVID FEMA Project Management Analyst Financial Operations Manager
Washington State Department of Health Washington State Department of Health
Office of Financial Services Office of Financial Services
111 Israel Road SE,Tumwater,WA 98501 111 Israel Road SE,Tumwater,WA 98501
patrick.plumbna.doh.wa.gov/(360)236-4291 ianice.baumgardt@doh.wa.gov/(360)236-4505
Exhibit A,Statements of Work Page 14 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Foundational Public Health Services Local Health Jurisdiction Name: Mason County Public Health
(FPHS)-Effective July 1.2021
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment
❑Federal<Select One> (check if applicable) u Reimbursement
® State ❑FFATA(Transparency Act) ®Periodic
Period of Performance: July 1.2021 through December 31.2021 ❑Other Distribution
❑Research&Development
Statement of Work Purpose: The purpose of this statement of work(SOW)is to specify how state funds for Foundational Public Health Services(FPHS)will be used for the
period of performance. Per RCW 43.70.512,these funds are for the governmental public health system to deliver FPHS services statewide in the most effective,efficient and
equitable manner possible with the funds available.
The FPHS Steering Committee with input from FPHS Subject Matter Expert(SUE)Workgroups and the Tribal Technical Workgroup is the decision making body for FPHS
funds. For the 2021—2023 biennium,the Steering Committee is using an iterative approach to decision making. Determining investments first for SFY22(July 1,2021—
June 30,2022),then for SFY23(July 1,2022—June 30,2023). This means that additional tasks and/or funds may be added to an LHJ's FPHS SOW as these decisions are made.
These funds are to be used as directed and allocated by the FPHS Steering Committee. As the global COVID-19 pandemic and the public health response to it continues and
begins to abate,these FPHS funds can be braided with and used to supplement other short-term pandemic response funding as needed for FPHS activities during this period of
performance(07/01/21 12/31/21). Responding to pandemics,epidemics and public health emergencies are foundational services of the governmental public health system.
Note:
The total biennial funding allocation is for the period of July 1,2021 through June 30,2023. 2021-2023 biennial funding allocations will be divided into four six-month
lump sum amounts that will be disbursed at the beginning of each six month period as follows: July 1,2021;January 1,2022; July 1,2022;January 1,2023.Each year,
the July payment will be disbursed upon completion of the FPHS Annual Report.
The disbursement of funds scheduled for January 1,2022,July 1,2022 and January 1,2023 and deliverable due dates after December 31,2021 are included in this
statement of work for informational purposes only and will be carried forward into a new statement of work in the new consolidated contract term beginning January 1,
2022.
FPHS funds must be spent in the state fiscal year(SFY)in which they are appropriated by the legislature,allocated,and disbursed. Legislative appropriations lapse at
the end of each state fiscal year(RCW 43.88.140).
Spending and spending projections must be reported as required by the FPHS Steering Committee. Funds that are projected to be unspent by the close of the state
fiscal year must be reallocated per the process developed by the FPHS Steering Committee to assure that all funds appropriated by the legislature can be spent by the
governmental public health system to deliver FPHS within the year that the funds are appropriated. Unspent funds revert to the state treasury and must be returned to
DOH by July 15th of each year for return to the Office of Financial Management(OFM).
2021-2023 Biennium:
SFY22(July 1,2021-June 30,2022)
SFY23 (July 1,2022-June 30,2023)
Revision Purpose: The purpose of this revision is to revise language and add funding and tasks for FFY22.
Exhibit A, Statements of Work Page 15 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FPHS-LHJ-PROVISO(YRI) N/A 336.04.25 99202111 07/01/21 12/31/21 202 891 558,109 761,000
Note:Total Consideration is for SFY22 07/01/21-06/30/22 . 0 0 0
TOTALS 202,891 558,109 761,000
BARS ? Funds to prmovide FPHS in:
Expenditure. FPHS Tasks/Activities 1 Short Description Your Other SFY22 SFY23 BIENNIUM
Code 562ax jurisdiction jurisdictions
10-17, All—CD,
20, 21, 23-29 EPH, CCC, Reinforcing Capacity(Assessment, CA EPH, CCC) A" 235,000 235,000 470,000
40-53, 93 Assessment
10 Assessment CHA/CHIP X 30,000 30,000 60,000
20, 21, 23-29, CD Communicable Disease(CD) X 162,000 162,000 324,000
93
24 CD Hepatitis C X 103,000 103,000 206,000
40-53, 93 EPH Environmental Public Health(EPH) X 231,000 231,000 462,000
TOTAL $761.000 $761,000 $1,522,000
Task Due Payment Information and/or
Number Task/Activity/Description Deliverables/Outcomes Date/Time Amount
Frame
0 FOUNDATIONAL PUBLIC HEALTH FUNDING—ALL In coordination with FPHS Steering Committee Funds are available beginning
and Subject Matter Expert(SME)workgroups: July 1,2021. Half of the annual
allocation will be disbursed each
• Increase delivery of FPHS services in eseh July upon eeeeol-completion of
jurtsdiet#en Er statewide as measured Wa the FPHS Annual Report for the
through FPHS annual reporting, indicators, previous state fiscal year and the
rem „ageneies feeeh,ing GD49 r..as second half will be disbursed each
metrics and other data compiled and January.
analyzed by contractors, DOH and Subject
Matter Expert(SUE)Workgroups. ~ Note: Funds must be spent in
Results are the state fiscal year(SFY)in
published in the annual FPHS Investment which they are appropriated by
Report. FPHS indicator metrics are the legislature,allocated,and
available here. disbursed.Unspent funds must
• Routine reporting ofspending and be returned to DOH by
spending projections. Process and July 15"of each year for return
reporting template TBD and provided by to OFM.
the FPHS Steering Committee via DON.
Exhibit A, Statements of Work Page 16 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task Due Payment Information and/or
Number Task/Activity/Description Deliverables/Outcomes Date/Time Amount
Frame
• FPHS annual reporting(template provided
by-the FPHS Steering Committee via
DOH)
o For SFY22(07/01/21-06/30/22) By 08/15/22
o Four SFY23�22-06/30/23) By 08/15/23
1. Reinforcing Capacity
These funds are to each LHJ to deliver FPHS in their own jurisdiction—In coordination with the FPHS Steering Committee and Subject Matter Expert(SME)
Workgroups,provide FPHS Communicable Disease(CD),Environmental Public Health(EPH),Assessment(Surveillance&Epidemiology)and/or any or all of the
other FPHS Cross-cutting Capabilities(CCC)as defined in the most current version of the FPHS definitions.
2. Assessment—CHAICHIP(FPHS definitions G.3)
These funds are to each LHJ to deliver FPHS in their own iurisdiction—In coordination with the FPHS Steering Committee and Subject Matter Ftpert(SME)
FVorkgroups, conduct and complete a comprehensive community health assessment and identify health priorities arising from that assessment, including analysis of
health disparities and the social determinants of health as defined in the most current version of the FPHS definitions.
• Conduct a local and/or regional comprehensive community health assessment(CH.A)every three to five years in conjunction with community partners.
• Develop a local and/or regional community health improvement plan(CHIP)in conjunction with community partners.
These funds can be used for any CHA/CHIP activity or service(e.g., data analysis,foots groups, report writing,process facilitation)and may be used to contract
with other LHJs for staff time or services.
3. Communicable Disease(CD) (FPHS definitions C.1, 2, 3, 4, 6)
These funds are to each LHJ to deliver FPHS in their own jurisdiction—In coordination with the FPHS Steering Committee and Subject Matter Expert(SME)
6Vorkgroups,provide FPHS CD services as defined in the most current version of the FPHS definitions. These funds can(and actually are intended to)be braided
with temporary pandemic emergency funding such that when those funds run out, FPHS funds can-be used to retain staff there were hired with pandemic emergency
funds if the jurisdictions desires to retain them and/or to hire additional staff if needed, and/or contract with other LHJs for staff time or services for delivering FPHS
CD. As the pandemic response wain, staff funded with FPHS funds are to shift focus to providing some or all or the FPHS CD services. This includes maintaining
access to and use of data systems created during the pandemic and others under development and case investigation and contact tracing for sexually transmitted
disease and other communicable and notifiable conditions within the mandated timeframes. Emphasis should be placed on addressing syphilis and gonorrhea cases.
1. Provide timely,statewide, locally relevant and accurate information statewide and to communities on prevention and control of communicable disease and
other notifiable condition.
Z Identify statewide and local community assets for the control of communicable diseases and other notifiable conditions, develop and implement a prioritized
control plan addressing communicable diseases and other notifiable condition and seek resources and advocate for high priority prevention and control
policies and initiatives regarding communicable diseases and other notifiable conditions.
3. Promote immunization through evidence-based strategies and collaboration with schools, health care providers and other community partners to increase
immunization rates.
4. Ensure disease surveillance, investigation and control for communicable disease and notifiable conditions in accordance with local,state and federal
mandates and guidelines.
Exhibit A,Statements of Work Page 17 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task Due Payment Information and/or
Number Task/Activity/Description Deliverables/Outcomes Date/Time Amount
Frame
4. Communicable Disease—Hepatitis C(FPHS definitions C.4.o p)
These funds are to select LHJs to deliver FPHS in their own iuri.sdictions—In coordination with the FPHS Steering Committee and Subject Matter Expert(SME)
Workgroups, address Hepatitis C cases in the jurisdiction per guidance developed by the statewide FPHS Communicable Disease Workgroup, including, but not
limited to:shared priorities, standardized surveillance, minimum standards of practice, common metrics and staffing models. The allocation of these funds is based
on burden of disease using the most current Hepatitis C data.Allocations will be revised biennially using updated data.
The priorities for the 2021-2023 biennium(July 2021—June 2023):
• Surveillance—entering labs into Washington Disease Reporting System(WDRS), enter acute cases into WDRS.
• Investigation—focus on acute cases: people aged 35 or younger, newly diagnosed,pregnant women,people seen in the ED/inpatient,Black, Indigenous and
People of Color or other historically marginalized population, and incorporate Hepatitis B Work.
S. Environmental Public Health(EPH) (FPHS definitions B.3&4)
These funds are to each LHJ to deliver services in their own jurisdiction In coordination with the FPHS Steering Committee and Subject Matter Expert(SME)
Workgroups,these funds are for each LHJ to deliver FPHS EPH services or which fees cannot be charged in their jurisdiction as defined in the most current version
of the FPHS definitions and specifically for:
• Develop, implement and enforce laws, rules,policies and procedures for maintaining the health and safety of retail food service inspections and shellfish
monitoring, that address environmental public health concerns. (B.3.b)
• Develop, implement and enforce laws, rules,policies and procedures for ensuring the health and safety of wastewater and facilities, including onsite septic
design and inspections,wastewater treatment and reclaimed water, that address environmental public health concerns. (B.3.e)
• Develop, implement and enforce laws, rules,policies and procedures for ensuring the health and safety of solid waste and facilities, including hazardous
waste streams(e.g. animal waste, solid waste permitting and solid waste inspections), that address environmental public health concerns. (B.3,fl
• Develop, implement and enforce laws, rules,policies and procedures for ensuring the health and.safety of schools, including through education and plan
review that address environmental public health concerns. (B.3.g)
These funds can be used to retain, hire and/or contract with other LHJs for staff time or.services and for staff training as needed to provide the following FPHS EPH
services that are not appropriately funded with fees. Each LHJ will be responsible to report on their progress on FPHS deliverables even if contracted with other
LHJs(FPHSfunds are intended to build capacity and not intended lojustify the reduction of existingfee revenue):
• Food Safety(FPHS definitions B.3.b)—Respond to food safety concerns that are not appropriately funded such as foodborne illness threats, requests for
technical assistance and addressing new and emerging business models. Every local jurisdiction in Washington is expected to respond to foodborne illness
outbreaks,food safety inquiries and provide preventative education for the general public and technical assistance.
• Sewage Safety(FPHS definitions B.3.e-)—Respond to sewage concerns and public health threats and provide technical assistance that are not
appropriately funded to ensure that sewage is handled appropriately to limit potential exposure to sewage. Every local jurisdiction in Washington is
expected to ensure sewage is properly managed. On-Site Septic(OSS)permitting, enforcement and providing technical assistance and education to OSS
owners are fee funded activities and should be funded through fees or local government who sets the fees. These FPHS funds provide resources to support
activities for which a fee cannot be charged such as:responding to OSS failures, surfacing sewage, OSS safety concerns, and similar issues. These funds
can also be used for concerns related to large on-site.sewage systems, other OSS-related concerns that do not involve locally permittable systems, and other
sewage-related issues, regardless of whether they are related to a fee for-service activity. Examples of activities FPHS funds can be used for:
o Work with partners to educate and inform public on OSS monitoring and maintenance
o Work with the public,policy makers and partners to assess needs and develop plans and solulions for wastewater management in their communities.
o Respond to complaints, act as needed, and assure that ailin OSS are identi ied and rom tl repaired
Exhibit A,Statements of Work Page 18 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task Due Payment Information and/or
Number Task/Activity/Description Deliverables/Outcomes Date/Time Amount
Frame
o Conduct Pollution Identification and Correction(PIC)investigations where water quality is impaired to identifyfailing septic systems and other
pollution sources.
o Ensure that sewage from both OSS and other sources is adequately handled to create barriers to potential exposure to sewage.
o Adequate qualified staff to evaluate proposals, inspect new installations and repairs, assess cause of OSS failure, and comply with requirements in state
law.
• Schools Safety(FPHS definition R3.g)—Assure safe and effective learning environments for children attending K-12 schools—public,private and
parochial. Every local jurisdiction in Washington is expected to work collaboratively with DOH, ESDs and local school districts and use the model program
to assure consistency to regularly evaluate each K-12 for health and safety concerns and provide mandated services per WAC 246-366. Initial priorities
include:
o Build partnerships with school officials, local boards of education,parent teacher associations, education service districts, and other school focused
entities.
o Participate with statewide public health groups to standardize school program implementation.
o Focus on schools that have not previously been inspected to assess current conditions
o Focus on existing elementary schools for first phase of inspections program
■ Indoor Air Quality
■ Classroom
■ Healthy cleaning and indoor environments
■ Playground
■ Drinking water lead
Proaram Specific Reguirements/Narrative
Special References(RCWs,WACs,etc)
Link to RCW 43.70.512—RCW 43 70 512•Public health Ustem—Foundational public health services—Intent. (wa.gov)
Link to RCW 43.70.515—RCW 43 70 515•Foundational public health services—Funding.(wa.gov)
FPHS Definitions
https://wsalpho.box.com/s/gb6sslOmxbLajxOfla742lw6zcfxzohk
All FPHS Resources
www.doh.wa.gov/fphs or FPHS I Powered by Box
Special Instructions
There are two different BARS Revenue Codes for"state flexible funds"to be tracked separately and reported separately on your annual BARS report. These two BARS Revenue
Codes and definitions from the State Auditor's Office(SAO's)are listed below along with a link to the BARS Manual. 336.04.25 is the new BARS Revenue Code to use for the
Foundational Public Health Services(FPHS)funds included in this statement of work.
336.04.24—County Public Health Assistance
Use this account for the state distribution authorized by the 2013 2ESSB 5034,section 710.The local health jurisdictions are required to provide reports regarding expenditures
to the legislature from this revenue source.
Exhibit A,Statements of Work Page 19 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
336.04.25—Foundational Public Health Services
Use this account for the funding designated for the local health jurisdictions to provide a set of core services that government is responsible for in all communities in the WA
state. This set of core services provides the foundation to support the work of the broader public health system and community partners.At this time the funding from this
account is for delivering ANY or all of the FPHS communicable disease services(listed above)and can also be used for the FPHS capabilities that support FPHS communicable
disease services as defined in the most current version of FPHS Definitions.
Public Health Budgeting,Accounting and Reporting System(BARS)Resources
www.doh.wa.gov/lhifunding
Deliverables are to be submitted to Marie Flake at marie.flakendoh.wa.P_ov
DOH Program Contact
Marie Flake,Special Projects,Foundational Public Health Services
Washington State Department of Health
PO Box 47890,Olympia,WA 98504-7890
Mobile Phone 360-951-7566/Fax 360.236.4024/marie.flake@doh.wa.gov
Exhibit A,Statements of Work Page 20 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Exhibit A
Statement of Work
Contract Term: 2018-2021
DOH Program Name or Title: Office of Drinking Water Group A Program- Local Health Jurisdiction Name: Mason County Public Health
Effective Januaa 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 10 Funding Source Federal Compliance T pe of Payment
®Federal Contractor (check if applicable) Reimbursement
Period of Performance: January 1,2018 through December 31.2021 ® State ❑FFATA(Transparency Act) ®Fixed Price
❑Other ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LFIJ for conducting sanitary surveys and providing technical assistance to small
community and non-community Group A water systems.
Revision Purpose: The purpose of this revision is to correct distribution of Sanitary Surveys and Technical Assistance between years January 1,2018 thru December 31,2021
assigned in previous Revisions.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Decrease(—) Consideration
Code Code Start Date End Date
Yr 20 SRF-Local Asst 15% FS SS N/A 346.26.64 24139220 01/01/18 12/31/18 0 0 0
Sanitary Survey Fees O-SW) SS-State N/A 346.26.65 24232522 01/01/18 12/31/21 57,400 -22,400 35,000
Yr 20 SRF-Local Asst 15% FS TA N/A 346.26.66 24139220 01/01/18 12/31/18 0 0 0
Yr 21 SRF-Local Asst 15% FS SS N/A 346.26.64 24139221 01/01/18 06/30/19 11,200 1,600 12,800
Yr 21 SRF-Local Asst 15% S TA N/A 346.26.66 24139221 01/01/18 06/30/19 0 0 0
Yr 22 SRF-Local Asst 15% O-SW)SS N/A 346.26.64 24239222 07/01/19 12/31/20 11,800 -1,600 10,200
Yr 22 SRF-Local Asst 15% O-SW)TA N/A 346.26.66 24239222 1 07/01/19 12/31/20 0 0 0
Yr 23 SRF-Local Asst 15%)(FO-SW)SS N/A 346.26.64 24239223 1 01/01/21 12/31/21 34,400 -22,400 12,000
Yr 23 SRF-Local Asst 15%)(FO-SW)TA N/A 346.26.661 24239223 1 01/01/21 12/31/21 8,000 -6,000 2,000
TOTALS 122,800 -50,800 72,000
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount
Number Standards/Measures Frame
1 Trained LHJ staff will conduct Provide Final*Sanitary Final Sanitary Upon ODW acceptance of the Final
sanitary surveys of small community Survey Reports to ODW Survey Reports Sanitary Survey Report,the LHJ shall be
and non-community Group A water Regional Office.Complete must be received by paid$400 for each sanitary survey of a non-
systems identified by the DOH Office Sanitary Survey Reports the ODW Regional community system with three or fewer
of Drinking Water(ODW)Regional shall include: Office within 30 connections.
Office. 1. Cover letter identifying calendar days of
significant deficiencies
Exhibit A,Statements of Work Page 21 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount
Number Standards/Measures Frame
See Special Instructions for task significant findings, conducting the Upon ODW acceptance of the Final
activity. observations, sanitary survey. Sanitary Survey Report,the LHJ shall be
recommendations,and paid$800 for each sanitary survey of a non-
referrals for further community system with four or more
ODW follow-up. connections and each community system.
2. Completed Small Water
System checklist. Payment is inclusive of all associated costs
3. Updated Water such as travel,lodging,per diem.
Facilities Inventory
(WFI). Payment is authorized upon receipt and
4. Photos of water system acceptance of the Final Sanitary Survey
with text identifying Report within the 30-day deadline.
features
5. Any other supporting Late or incomplete reports may not be
documents. accepted for payment.
*Final Reports reviewed
and accepted by the ODW
Regional Office.
2 Trained LHJ staff will conduct Provide completed SPI Completed SPI Upon acceptance of the completed SPI
Special Purpose Investigations(SPI) Report and any supporting Reports must be Report,the LHJ shall be paid$800 for each
of small community and non- documents and photos to received by the SPI.
community Group A water systems ODW Regional Office. ODW Regional
identified by the ODW Regional Office within 2 Payment is inclusive of all associated costs
Office. working days of the such as travel,lodging,per diem.
service request.
See Special Instructions for task Payment is authorized upon receipt and
activity. acceptance of completed SPI Report within
the 2 working day deadline.
Late or incomplete reports may not be
acce ted for payment.
3 Trained LHJ staff will provide direct Provide completed TA Completed TA Upon acceptance of the completed TA
technical assistance(TA)to small Report and any supporting Report must be Report,the LHJ shall be paid for each
community and non-community documents and photos to received by the technical assistance activity as follows:
Group A water systems identified by ODW Regional Office. ODW Regional • Up to 3 hours of work:$250
the ODW Regional Office. Office within 30 • 3-6 hours of work:$500
calendar days of . More than 6 hours of work: $750
See Special Instructions for task providing technical
activity. assistance. Payment is inclusive of all associated costs
such as consulting fee,travel,lodging,per
diem.
Exhibit A,Statements of Work Page 22 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT 424
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount
Number Standards/Measures Frame
Payment is authorized upon receipt and
acceptance of completed TA Report within
the 30-day deadline.
Late or incomplete reports may not be
acce ted for payment.
4 LHJ staff performing the activities Prior to attending the Annually LHJ shall be paid mileage,per diem,
under tasks 1,2 and 3 must have training,submit an lodging,and registration costs as approved
completed the mandatory Sanitary "Authorization for Travel on the pre-authorization form in accordance
Survey Training. (Non-Employee)"DOH with the current rates listed on the OFM
Form 710-013 to the ODW Website
See Special Instructions for task Program Contact below for httl!://www.ofm.wa.gov/resources/travel.asp
activity. approval(to ensure that
enough funds are available).
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
hqp://www.phaboard.org/
M-content/uRloads/PHAB-Standards-and-M.easures-Version-l.g.pdf
Program Specific Reauirements/Narrative
Special References(RCWs,WACs,etc)
Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs,and
provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and
SPIs,and provide technical assistance)for small community and non-community water systems with surface water sources,large water systems,and systems with complex
treatment.
LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. See special instructions under Task 4,below.
Special Billing Requirements
The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed, noting on the invoice the quarter and year being billed for.
Payment cannot exceed a maximum accumulative fee of$11", 0 $70,000 for Task 1,and$8;000$2,000 for Task 2,Task 3 and Task 4 combined during the contracting period,
to be paid at the rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys bill half to BARS Revenue Code 346.26.64 and half to BARS
Revenue Code 346.26.65.
When invoicing for Task 1,submit the list of WS Name,ID#,Amount Billed,Survey Date and Letter Date that you are requesting payment.
When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed.
When invoicing for Task 4,submit receipts and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA Invoice
Voucher to the DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA).
Exhibit A,Statements of Work Page 23 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Special Instructions
Task 1
Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW.Detailed
guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide).The sanitary survey will include an
evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data
verification;system management and operation;and certified operator compliance. If a system is more complex than anticipated or other significant issues arise,the LHJ may
request ODW assistance.
• No more than 0 surveys of non-community systems with three or fewer connections to be completed between January 1,2018 and December 31,2018.
• No more than 28 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2018 and
December 31,2018.
• No more than 10 surveys of non-community systems with three or fewer connections to be completed between January 1,2019 and December 31,2019.
• No more than 29 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2019 and
December 31,2019.
• No more than 44 11 surveys of non-community systems with three or fewer connections to be completed between January 1,2020 and December 31,2020.
• No more than 24 20 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2020 and
December 31,2020.
• No more than 1810 surveys of non-community systems with three or fewer connections to be completed between January 1,2021 and December 31,2021.
• No more than 44 25 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2021 and
December 31,2021.
The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems;and other roles and responsibilities of
the LHJ are described in the Field Guide.
Task 2
Trained LHJ staff will perform Special Purpose Investigations(SPIs)as assigned by ODW.SPIs are inspections to determine the cause of positive coliform samples or the cause of
other emergency conditions.SPIs may also include sanitary surveys of newly discovered Group A water systems.Additional detail about conducting SPIs is described in the Field
Guide.The ODW Regional Office must authorize in advance any SPI conducted by LHJ staff.
Task 3
Trained LHJ staff will conduct Technical assistance as assigned by ODW.Technical Assistance includes assisting water system personnel in completing work or verifying work
has been addressed as required,requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the
Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system.
Task 4
LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work.LHJ staff performing the activities under tasks 1,
2 and 3 must have completed,with a passing score,the ODW Online Sanitary Survey Training and the ODW Sanitary Survey Field Training.LHJ staff performing activities under
tasks 1,2,and 3 must attend the Annual ODW Sanitary Survey Workshop,and are expected to attend the Regional ODW LHJ Drinking Water Meetings.
If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the
LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW. Such substitute activities may include one-on-one training with ODW
staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW.LHJ staff may not perform the activities under tasks 1,2,and 3 without completing
the training that has been arranged and approved by ODW.
Exhibit A,Statements of Work Page 24 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
AMENDMENT#24
Program Manual,Handbook,Policy References
http://www.doh.wa.LFov/Portals/l/Documents/Pubs/331-486.pdf
DOH Program Contact DOH Fiscal Contact
Denise Miles Marcea Kato
DOH Office of Drinking Water DOH Office of Drinking Water
243 Israel Rd SE 243 Israel Rd SE
Tumwater,WA 98501 Tumwater,WA 98501
Denise.Miles(a)doh.wa.gov Marcea.KatoAdoh.wa.gov
(360)236-3028 (360)236-3094
Exhibit A, Statements of Work Page 25 of 25 Contract Number CLH18253-24
Revised as of September 15,2021
EXHIBIT B-24
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: September 15,2021
Indirect Rate as of January 2019:13.71%
Indirect Rate as of January 2019:14.53% DOH Use Only
Indirect Rate as of January 2021:12.03% BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 24 21.019 333.21.01 07/01/20 06/30/21 07/01/20 06/30/21 ($327,606) $24,066 $24,066
BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 19,22,24 21.019 333.21.01 07/01/20 06/30/21 07/01/20 06/30/21 $263,754
BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 17,19,22,24 21.019 333.21.01 07/0120 06/30/21 07/01/20 06/30/21 $87,918
COVID LHJ OFM Allocation-CARES NGA Not Received Amd 17,19,22 21.019 333.21.01 03/0120 12/31/21 03/01/20 12/31/21 $1,389,600 $1,389,600 $1,389,600
SS Community Outreach PN NGA Not Received Amd 18,21 21.019 333.21.01 07/01/20 06/30/21 07/01/20 06/30/21 $20,000 $20,000 $20,000
NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/O1/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330
NEP 5-6 Onsite Sewage Management OOJ98801 N/A,Amd 8 66.123 333.66.12 01/O1/19 06/30/19 10/01/14 08/31/19 $74,426
PS SSI 1-5 OSS Task 4 01J18001 Amd 2,8 66.123 333.66.12 01/01/19 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541
PS SSI 1-5 OSS Task 4 01J18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/O1/18 06/30/18 07/01/17 07/02/18 $19,917
FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/O1/19 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341
FFY18 EPR PREP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/19 06/30/19 07/01/18 06/30/19 $48,453
FFY21 PHEP BP3 LHJ Funding NU90TP922043 Amd 23 93.069 333.93.06 07/01/21 12/31/21 07/01/21 06/30/22 $29,605 $29,605 $128,289
FFY20 PREP BP2 LHJ Funding NU90TP922043 Amd 18 93.069 333.93.06 07/0120 06/3021 07/01/20 06/30/21 $19,737 $49,342
FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 17,18 93.069 333.93.06 07/0120 06/3021 07/01/20 06/30/21 $29,605
FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/3020 07/01/19 06/3020 $49,342 $49,342
FFY21 Overdose Data to Action Prev NU17CE925007 Amd23 93.136 333.93.13 09/0121 12/31/21 09/01/21 08/31/22 $50,000 $50,000 $150,000
FFY20 Overdose Data to Action Prev NU17CE925007 Amd 17,19 93.136 333.93.13 09/01/20 09/31/21 09/01/20 08/31/21 $50,000 $50,000
FFYI9 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 O9/3120 09/01/19 08/31/20 $50,000 $50,000
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 09/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $75,000
FFY17 Prescription Drug OD-Supp U17CF-002734 Amd 2 93.136 333.93.13 01/01/19 08/31/18 09/O1/17 08/31/18 $29,627 $63,027
FFY 17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/19 08/31/18 09/01/17 08/31/18 $33,400
FFY17 Increasing Immunization Rates NH23IP000762 Amd 3,4 93.268 333.93.26 07/01/19 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600
FFY22 PPHF Ops NH231P922619 Amd 22 93.268 333.93.26 07/0121 12/3121 07/01/21 12/31/21 $500 $500 $2,000
FFY21 PPHF Ops NH231P922619 Amd 18 93.268 333.93.26 07/01/20 06/3021 07/01/20 06/30/21 $250 $500
FFY21 PPHF Ops NH23IP922619 Amd 16,18 93.268 333.93.26 07/0120 06/3021 07/01/20 06/30/21 $250
FFY20 PPHF Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/3020 07/01/19 06/30/20 $500 $500
FFY17 PPIT Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/O1/18 06/30/19 $500 $500
FFY17 317 Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 Ol/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423
Page 1 of 4
EXHIBIT B-24
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: September 15,2021
Indirect Rate as of January 2018:13.71%
Indirect Rate as of January 2019:14.53% DOH Use Only
Indirect Rate as of January 2021:12.03% BARS Statement of W ork Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
FFY17 AFD{ SNH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293
FFY21 COVID19 Vaccine Services-CARES NH23IP922619 Amd 22 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 ($354,803) $14,582 $14,582
FFY21 COVID19 Vaccine Services-CARES N1123I1922619 Amd 20 93.268 333.93.26 07/O1/20 12/31/21 07/01/20 12/31/21 $354,803
FFY21 COVID19 Vaccine Services-CARES NH231P922619 Amd 19,20 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $14,582
COVID19 Vaccines NH23IP922619 Amd 22 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $354,803 $354,803 $354,803
FFY21 VFC Ops NH23IP922619 Amd 16 93.268 333.93.26 07/O1/20 12/31/20 07/01/20 06/30/21 $2,800 $2,800 $10,628
FFY20 VFC Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600
FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/19 06/30/18 04/01/17 06/30/18 $2,228 $2,229
FFY19 COVID CARES NIJ50CK000515 Amd 16,19 93.323 333.93.32 06/01/20 12/31/21 06/01/20 12/31/21 $65,595 $65,595 $65,595
FFY19 ELC COVID Ed LHJ Allocation NUSOCK000515 Amd 20 93.323 333.93.32 01/01/21 12/31/21 01/01/21 12/31/21 $294,029 $294,029 $294,029
FFY20 ELC EDE LHJ Allocation NUSOCK000515 Amd 24 93.323 333.93.32 01/15/21 12/31/21 01/15/21 12/31/21 5477,606 $1,135,127 51,135,127
FFY20 ELC EDE LHJ Allocation NUSOCK000515 Amd 20 93.323 333.93.32 01/15/21 12/31/21 01/15/21 12/31/21 $657,521
FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14,19,20 93.354 333.93.35 01/20/20 12/31/21 01/O1/20 12/31/21 $130,871 $130,871 $130,871
FFY22 MCHBG LHJ Contracts B0445251 Amd 23 93.994 333.93.99 10/01/21 12/31/21 10/01/21 09/30/22 $16,924 $16,924 $276,121
FFY21 MCHBG LHJ Contracts B0440169 Amd 18 93.994 333.93.99 10/O1/20 09/30/21 10/01/20 09/30/21 $67,694 $67,694
FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/O1/19 09/30/20 $67,694 $67,694
FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93,99 10/01/19 09/30/19 10/O1/18 09/30/19 $67,694 $67,694
FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/O1/19 09/30/18 10/01/17 09/30/18 $5,344 $56,115
FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771
FEMA-75 COVID LHJ Allocation Amd 19 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20 ($263,754) $O $0
FEMA-75 COVID LHJ Allocation Amd 17 97.036 333.97.03 07/O1/20 12/30/20 07/01/20 12/30/20 $263,754
FY2 Group B Programs for DW(FOSW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 ($272) $4,728 $4,728
FY2 Group B Programs for DW(FOSW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000
GFS-Group B(FOSW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07/01/19 06/30/21 $2,500 $2,500 $7,500
GFS-Group B(FOSW) Amd 10 N/A 334.04.90 07/O1/19 06/30/20 07/O1/19 06/30/21 $2,500 $2,500
GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500
Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272
Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) $0 $0
Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370
Page 2 of 4
EXHIBIT B-24
Mason County Public Health ALLOCATIONS Contract Number: CLHIS253
Contract Term:2018-2021 Date: September 15,2021
Indirect Rate as of January 2019:13.71%
Indirect Rate as of January 2019:14.53% DOH Use Only
Indirect Rate as of January 2021:12.03% BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
FY20/21 COVID-19 Disaster Response Acct Amd 14,19 N/A 334.04.92 01/20/20 06/30/21 01/01/20 06/30/21 $119,129 $119,129 $119,129
FFY21 COVID GFS LHJ Regional Amd 20 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 ($175,000) $0 $0
FFY21 COVID GFS LHJ Regional Amd 19 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 $175,000
FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/20 $1,370 $1,370 $1,370
SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500
SFY I Lead Environments of Children Amd2 N/A 334.04.93 01/01/19 06/30/18 07/01/17 06/30/18 $1,500 $3,000
SFYI Lead Environments of Children Amd 1 N/A 334.04.93 01/01/19 06/30/18 07/01/17 06/30/18 $1,500
Ree Shellfish/Biotoxin Amd 22 N/A 334.04.93 07/01/21 12/31/21 07/01/21 12/31/21 $1,750 $1,750 $16,250
Rec Shellfish/Biotoxin Amd 19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750 $7,000
Rec Shellfish/Biotoxin Amd 16,19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750
Rec Shellfish/Biotoxin Amd 9,16,19 N/A 334.04.93 07/O1/19 06/30/21 07/01/19 06/30/21 $3,500
Rec Shellfish/Biotoxin N/A N/A 334.04.93 01/O1/19 06/30/19 07/01/17 06/30/19 $7,500 $7,500
Wastewater Management-GFS Amd23 N/A 334.04,93 07/O1/21 12/31/21 07/01/21 06/30/23 $15,000 $15,000 $165,000
Wastewater Management-GFS Amd 19 N/A 334.04.93 01/01/21 06/30/21 07/01/19 06/30/21 $30,000 $30,000
Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/O1/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000
Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/01/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000
Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274
Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/19 06/30/18 07/01/17 06/30/19 ($43,274) $16,726
Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000
FPHS-LHJ-Proviso(YR1) Amd 24 N/A 336.04.25 07/01/21 12/31/21 07/01/21 06/30/23 $558,109 $761,000 $1,208,792
FPHS-LHJ-Proviso(YRI) Amd 23 N/A 336.04.25 07/01/21 12/31/21 07/01/21 06/30/23 $202,891
FPHS Funding for LHJs Amd 17,19 N/A 336.04.25 07/O1/20 06/30/21 07/01/19 06/30/21 $160,891 $202,891
FPHS Funding for LHJs Amd 10,19 N/A 336.04.25 07/01/20 06/30/21 07/01/19 06/30/21 $42,000
FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $160,891 $202,891
FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/O1/19 06/30/20 07/01/19 06/30/21 $42,000
FPHS Funding for LHJs D r Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000
YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0
YR 20 SRF-Local Asst(IS%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000
YR 21 SRF-Local Asst(15%)(FS)SS Amd 24 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $1,600 $12,800 $12,800
YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600)
YR 21 SRF-Local Asst(15%)(FS)SS Amd 7;10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800
YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64 01/01/19 06/30/19 07/01/17 06/30/19 $12,000
YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000
Page 3 of 4
EXHIBIT B-24
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2021 Date: September 15,2021
Indirect Rate as of January 2018:13.71%
Indirect Rate as of January 2019:14.53% DOH Use Only
Indirect Rate as of January 2021:12.03% BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 24 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 ($1,600) 510,200 $10,200
YR 22 SRF-Local Asst(IS%)(FO-SW)SS Amd 22 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 ($11,200)
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 07/O1/19 06/30/21 ($1,800)
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $11,200
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600
YR 23 SRF-LA"i Asst(15%)(FO-SW)SS Amd 24 N/A 346.26.64 01/O1/21 12/31/21 09/01/20 12/31/21 ($22,400) $12,000 512,000
YR 23 SRF-Local Asst(1S%)(FOSW)SS Amd 22 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 $12,000
YR 23 SRF-Local Asst(15%)(FO-SW)SS Amd 20 N/A 346.26.64 01/01/21 12/31/21 09/01/20 12/31/21 $22,400
Sanitary Survey Fees(FO-SW)SS-State Amd 24 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 ($22,400) $35,000 $3.5,000
Sanitary Survey Fees(FO-SW)SS-State Amd 22 N/A 346.26.65 01/01/18 12/31/21 07/O1/17 12/31/21 : $23,200
Sanitary Survey Fees(FO-SW)-SS State Amd 15,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 ($1,800)
Sanitary Survey Fees(FOSW)-SS State Amd 12,22 N/A 346.26.65 01/01/18 12/31/21 07/01/17 12/31/21 $11,200
Sanitary Survey Fees(FOSW)-SS State Amd 7,12,22 N/A 346.26.65 01/01/19 12/31/21 07/01/17 12/31/21 $800
Sanitary Survey Fees(FOSW)-SS State Amd 6,12,22 N/A 346.26.65 01/O1/19 12/31/21 07/01/17 12/31/21 $12,000
Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12,22 N/A 346.26.65 01/01/19 12/31/21 07/01/17 12/31/21 $12,000
YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/19 12/31/18 07/O1/17 12/31/18 $2,000
YR2I SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/19 06/30/19 07/01/17 06/30/19 ($4,000) $0 $0
YR 21 SRF-Local Asst(1S%)(FS)-TA Amd 6,10 N/A 346.26.66 01/01/18 06/30/19 07/O1/17 06/30/19 $2,000
YR 21 SRF-Local Asst(I S%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/19 06/30/19 07/01/17 06/30/19 $2,000
YR 22 SRF-Local Asst(IS%)(FO-SW)TA Amd 22 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 ($4,000) $0 $0
YR 22 SRF-Local Asst(1S%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000
YR 23 SRF-Local Asst(15%)(FO-SW)TA Amd 24 N/A 346.26.66 01/01/21 12/31/21 09/01/20 12/31/21 ($6,000) $2,000 $2,000
YR 23 SRF-Local Asst(15%)(FOSW)TA Amd 22 N/A 346.26.66 01/01/21 12/31/21 09/01/20 12/31/21 $6,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 20 N/A 346.26.66 01/O1/21 12/31/21 09/01/20 12/31/21 : $2,000
TOTAL $6,029,776 $6,029,776
Total consideration: $5,372,467 GRAND TOTAL $6,029,776
$657,309
GRAND TOTAL $6,029,776 Total Fed $4,430,245
Total State $1,599,531
*Catalog of Federal Domestic Assistance
**Federal revenue codes begin with"333". State revenue codes begin with"334".
Page 4 of 4
Exhibit C-20 Schedule of Federal Awards AMENDMENT#24
Date:September 15,2021
MASON COUNTY HEALTH SERVICES-SWV0001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01101/2018-12131/2021
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
SS COMMUNITY OUTREACH PN 333.21.01 NGA Not NGA Not 07/01/20 06/30/21 $20.000 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA v NGA Not Received Received 03/01/20 12/31/21 $1,389,600 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received
BIN-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not Received Received 07/01/20 06/30/21 $24,066 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Puget Sound Action Agenda:
PS SSI 1-5 OSS TASK 4 333.66.12 08/02/16 $5,000,000 01/01/18 06130119 $86,541 66.123 Technical Investigations and Environmental Protection Agency 01J18001 PUGET SOUND SHELLFISH
Implementation Assistance Region 10 STRATEGIC INITIATIVE LEAD
Program
Puget Sound Action Agenda:
NEP 5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06/30/19 $85,330 66.123 Technical Investigations and Environmental Protection Agency ODJ88801 PUGET SOUND RESTORATION
Implementation Assistance Region 10 PROJECT
Program
Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY21 PHEP BP3 LHJ FUNDING 333.93.06 05/27/21 $11,574,298 07/01121 12131/21 $29,605 93.069 preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PREP)
and Prevention COOPERATIVE AGREEMENT
Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY20 PHEP BP2 LHJ FUNDING 333.93.06 06/12/20 $11,365,797 07/01/20 06/30/21 $49,342 93.069 preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP)
and Prevention COOPERATIVE AGREEMENT
Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY19 PHEP BPI LHJ FUNDING 333.93.06 06/29/19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 Preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP)
P and Prevention COOPERATIVE AGREEMENT
- - - -- - HOSPITAL PREPAREDNESS
Public Health Emergency Department of Health and Human PROGRAM AND PUBLIC HEALTH
FFYI8 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/16 $11,062,782 07/01/18 06/30/19 $49.341 93.069 preparedness Services Centers for Disease Control NU90TP921889-01 EMERGENCY PREPAREDNESS
and Prevention COOPERATIVE AGREEMENT
Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE
FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062,782 01/01118 06/30/18 $28,979 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT
and Prevention
Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT
FFY21 OVERDOSE DATA TO ACTION PREV 333.93.13 07/29/21 $4,390,240 09/01/21 12/31/21 $50,000 93.136 Research and State and Services Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO
Community-Based Programs and Prevention ACTION
Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT
FFY20 OVERDOSE DATA TO ACTION PREV 333.93.13 11/06/20 $4,390,240 09/01/20 08/31/21 $50.000 93.136 Research and State and Services Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO
Community-Based Programs and Prevention ACTION
Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT
FFY19 OVERDOSE DATA TO ACTION PREV - 333.93.13 08/12/19 $4,390,240 09/01/19 08/31/20 $50,000 93.136 Research and State and Services-Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO
Community-Based Programs and Prevention-National Center for ACTION
Injury Prevention and Control
Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY18 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6,223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Services Centers for Disease Control U17CE002734 FOR STATES
Community Based Programs and Prevention
Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY17 PRESCRIPTION DRUG ODSUPP 333.93.13 03/16/16 $4.031.632 01/01/18 08/31/18 $63,027 93.136 Research and State and Services Centers for Disease Control U17CE002734 FOR STATES
Community Based Programs and Prevention
Page 1 of 3
Exhibit C-20 Schedule of Federal Awards AMENDMENT#24
Date:September 15,2021
MASON COUNTY HEALTH SERVICES-SWV0001893-04
CONTRACT CLH18263-Mason County Public Health
CONTRACT PERIOD: 01/01/2 01 8-1 2131/2 0 21
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY22 PPHF OPS 333.93.26 07/01/21 $1,961,462 07/01/21 12/31121 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY21 VFC Ops 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $2,800 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY21 PPHF OPS 333.93.26 07/01/20 $9,082,252 07/01/20 06/30/21 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY21 COVID19 VACCINE SERVICES-CARES 333.93.26 01/15/21 $68,807,053 07/01/20 12/31/21 $14.582 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY20 VFC OPS 333.93.26 07/01/19 $9,234,835 07101119 06/30120 $5,600 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,836 07/01/19 06/30/20 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY17 VFC OPS 333.93.26 03/03/17 $1,201,605 01/01118 06/30/18 $2,228 93.268 agreements Services Centers for Disease Control 5NH231POOD762-05-00 VACCINES
FOR CHILDREN'S
and Prevention
Immunization Cooperative RAM
Department of Health and Human IMMUNIZATION GRANT AND
FFY17 PPHF OPS 333.93.26 06/29/18 $3,634,512 07/01/18 06/30/19 $500 93.268 Agreements Services Centers for Disease Control NH231P000762 VACCINES FOR CHILDREN'S
and Prevention PROGRAM
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06/29/18 $1,722,443 07/01/18 06/30/19 $5.600 93.268 Agreements Services Centers for Disease Control NH231POOD762 VACCINES FOR CHILDREN'S
and Prevention PROGRAM
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY17 AFIX 333.93.26 03/03/17 $1.672,289 01/01/18 06/30/18 $4,293 93.268 agreements Services Centers for Disease Control 5NH231P000762-05-00 VACCINES FOR CHILDREN'S
and Prevention PROGRAM
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND
FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.26E Agreements Services Centers for Disease Control 5NH231P000762-05-00 VACCINES FOR CHILDREN'S
and Prevention PROGRAM
Immunization Cooperative Department of Health and Human CDC-RFA-IP19-1901 IMMUNIZATION
COVID19 VACCINES 333.93.26 03/31/21 $60,234,086 07/01/20 12/31/21 $354,803 93.268 Agreements Services Centers for Disease Control NH231P922619 AND VACCINES FOR CHILDREN
and Prevention
_ - Epidemiology and Laboratory EPIDEMIOLOGY AND LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS
FFY20 ELC EDE LHJ ALLOCATION 333.93.32 01114/21 $438,300,928 01/15/21 12/31/21 $1,135,127 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 DISEASES(ELC)-BUILDING AND
Epidemiology,Laboratory and and Prevention STRENGTHENING EPIDEMIOLOGY.
Epidemiology and Laboratory EPIDEMIOLOGY&LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS
FFY19 ELC COVID ED LHJ ALLOCATION 333.93.32 01/01/21 $177,231,546 01/01/21 12/31/21 $294,029 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 DISEASES(ELC)-BUILDING&
Epidemiology,Laboratory and and Prevention STRENGTHENING EPIDEMIOLOGY,
Epidemiology and Laboratory EPIDEMIOLOGY&LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS
FFY19 COVID CARES 333.93.32 04/23/20 $22,581,799 06/01/20 12/31/21 $65.595 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 DISEASES(ELC)-BUILDING&
Epidemiology,Laboratory and and Prevention STRENGTHENING EPIDEMIOLOGY,
Page 2 of 3
Exhibit C-20 Schedule of Federal Awards AMENDMENT#24
Date:September 15,2021
MASON COUNTY HEALTH SERVICES-SWV0001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01/01/2018-12131/2021 _
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
Public Health Emergency CDC COOPERATIVE AGREEMENT
Response:Cooperative Agreement Department of Health and Human FOR EMERGENCY RESPONSE:
FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13,230,799 01/20/20 12/31/21 $130,871 93,354 for Emergency Response:Public Services Centers for Disease Control NU90TP922069 PUBLIC HEALTH CRISIS RESPONSE
Health Crisis Response and Prevention CDC-RFA-TP18-1802
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY22 MCHBG LHJ CONTRACTS 333.93.99 10113/21 $1,555,601 10/01/21 12/31/21 $16,924 93.994 Services Health Resources and B0445251 SERVICES BLOCK GRANT
Block Grant to the Stales Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY2t MCHBG LHJ CONTRACTS 333.93.99 02/OBl21 $2,662,2D1 10/01/20 09/30/21 $67,694 93.994 Block Grant to the States Services Health Resources and B0440169 SERVICES BLOCK GRANT
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY20 MCHBG LHJ CONTRACTS 333.93.99 11114118 $2,225,977 10/01/19 09/30/20 $67,694 93.994 Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Block Grant to the Stales Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY19 MCHBG LHJ CONTRACTS 333.93.99 11l14/18 $2,225,977 1D/Ot/18 09/30/19 $67,694 93.994 Block Grant to the Slates Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Services Administration
Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY18 MCHBG LHJ CONTRACTS 333.93.99 10/20117 $7,650,528 01/01/18 09/3D/18 $56,115 93.994 Block Grant to the Slates Services Health Resources and B04MC31524 SERVICES
Services Administration
TOTAL $4,430,245
Page 3 of 3
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Alex Paysse Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services — Environ. Health EXT: 279
DATE: 11/23/2021 Agenda Item #
Commissioner staff to complete)
BRIEFING DATE: 10/18/2021 & 11/15/2021
BRIEFING PRESENTED BY: Alex Paysse
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Request to hire an additional Environmental Health Specialist or EHS Senior
Background:
Additional funding has been secured through Washington State Dept. of Health for
foundational public health services (FPHS) relating to environmental health programs.
Increases in FPHS will allow for additional services and program coordination related
to food safety, sewage safety, and school safety programs. Community Services is
requesting use of these funds to hire an additional FTE to carryout ongoing contract
deliverables.
Budget Impacts:
This will require a budget amendment.
RECOMMENDED ACTION:
Approval to hire an Environmental Health Specialist to complete FPHS contract
requirements, funded by Wa. State Dept. of Health.
Attachment(s):
None
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Alex Paysse Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Community Services — Environ. Health EXT: 279
DATE: 11/23/2021 Agenda Item # 8.20
Commissioner staff to complete)
BRIEFING DATE: 11/8/2021
BRIEFING PRESENTED BY: Alex Paysse
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Hood Canal Regional PIC contract amendment
Background:
Mason County is currently contracted with the Hood Canal Coordinating Council
(HCCC) in implementation of the Hood Canal Regional PIC (HCRPIC) Phase 4 project.
Project includes work related to non-point pollution identification and correction in the
Hood Canal watershed. The HCCC has increased the project budget for Mason County
from $174,500 to $191,362 (+$16,862). Additional funding will go towards program
coordination, PIC fieldwork, and purchase of sampling equipment for staff.
Budaet Impacts:
None
RECOMMENDED ACTION:
Approval of the professional services contract agreement— amendment #2 between
Mason County Public Health and the Hood Canal Coordinating Council.
Attachment(s):
MCPH/ HCCC—contract amendment #2
Hood Canal Coordinating Council
op HCCC Jefferson, Kitsap& Mason Counties;Port Gamble S'Klallam&Skokomish Tribes
17791 Fjord Drive NE,Suite 118,Poulsbo,WA 98370
PROFESSIONAL SERVICES CONTRACT
BETWEEN
THE HOOD CANAL COORDINATING COUNCIL
AND
MASON COUNTY PUBLIC HEALTH
PROFESSIONAL SERVICES CONTRACT
AGREEMENT AMENDMENT-2
This Agreement Amendment is made and entered into between Mason County Public Health, an
independent consultant located at 411 North 5ch Street, Shelton,WA 98584(see Contract Exhibit B
Checklist for consultant's EIN and UBI numbers), hereinafter"Consultant",and the Hood Canal
Coordinating Council,with its principal office located at 17791 Fjord Drive NE, Suite 118, Poulsbo,WA
98370, hereinafter"HCCC."
In consideration of the mutual benefits and covenants contained herein,the parties agree that their
original Agreement (MC Contract#20-026),dated March 17, 2020, and Agreement Amendment No. 1,
dated September 21, 2020,for work performed under Washington Department of Health, Hood Canal
Regional Pollution and Identification Correction (HCRPIC) Program Phase 4, shall be amended as follows
according to Exhibit A- Independent Consultant Scope of Services,:
Summary of changes (see details highlighted & underlined below):
- Add terms and conditions related to COVID-19 safety
- Increase budget from $174,500 to 191,362
o Added $2,500 to Task 3.1: Program Coordination
o Added $7,000 to Task 3.2: PIC Fieldwork
o Transferred$7,353 from HCCC's Hood Canal Shellfish Initiative grant(CBO24135)to Task
3.2 for the purchase of supplies to support Mason Co.'s PIC work.
■ Equipment costs:$6,693
■ Personnel: $600
■ Indirect:$60
- Clarified Goals and Objectives and Task 3.2 deliverables
EXHIBIT A
Independent Consultant Scope of Services
Hood Canal Regional Pollution Identification and Correction Program—Phase 4
Consultant: Mason County Public Health
Description of Services
Mason County Public Health (MCPH)will provide services to support the implementation of the Hood
Canal Regional Pollution Identification and Correction (HCRPIC) Program's Phase 4, as described below.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 1
This Agreement may require modification based on circumstances beyond the control of HCCC and
Mason County. PIC projects rely on field work(parcel surveys and investigations)to identify OSS failures.
The field work portion of this project is subject to the uncertainty of current and potential COVID-19
constraints. HCCC will monitor the Governor's COVID-19 safety restrictions and orders for implications
on this Scope of Work and may need to amend or terminate this contract as directed by the Governor
and State Department of Health.
During the course of this project, coordinators will work closely with field partners and follow
Washington state guidance to determine how and when PIC field work can be safely conducted.The
Parties recognize that field work timelines will need to be extremely flexible due to potential public
safety limitations and available staff resources.
The following project information is excerpted from HCCC's base agreement scope of work with WA
state Department of Health:
Contract number: CB024134
Subrecipient Organization: Hood Canal Coordinating Council
Subrecipient Contact: Haley Harguth,Watershed Program Manager, hharguth@hccc.wa.gov,
360.328.4625;Scott Brewer, Executive Director, sbrewer@hccc.wa.gov, 360.531.0575
DUNS#: 620533930
CPAR Info (Statewide Vendor#, UBI, Federal Tax ID, etc.):0011386-00, 602-080-310, 91-
2085994
DOH Contract Manager: Megan Schell megan.scheII@doh.wa.gov 360.236.3307
Federally Approved Indirect Rate: 10% (de minimis)
Period of Performance: DOE—September 30, 2022. NOTE: EPA stretch goals are to spend
awarded funds within 2 years
Project Description: This project funds pollution identification and correction activities to
protect and improve Hood Canal water quality to safeguard public and ecosystem health and
keep shellfish growing areas and recreational beaches open by preventing bacterial pollution
flowing into surface waters. The Hood Canal Regional Pollution Identification and Correction
Program brings together local health jurisdictions and tribal partners across the Hood Canal
region to coordinate water quality protection actions.This unique regional structure enables
cross-jurisdictional sharing of resources and expertise to solve water quality challenges
threatening Hood Canal's community and ecosystem health.
Not to exceed: c 3'�$329,714
Near Term Action ID: 2018-0639
OVERVIEW
The Hood Canal Regional Pollution Identification and Correction Program (HCRPIC) core partners
will work collaboratively to implement prioritized Pollution Identification and Correction (PIC)
work throughout Hood Canal to help reduce bacterial contamination and increase harvestable
shellfish acres. HCRPIC core members include Jefferson, Kitsap, and Mason Counties,the Port
Gamble S'Klallam and Skokomish Tribes; other partners include the county conservation
districts, Hood Canal Salmon Enhancement Group, and WSU Extension.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 2
There are eighteen shellfish growing areas in the Hood Canal Action Area. As of 2019,the Hood
Canal Action Area had 29,766 acres of approved growing areas, 1,515 acres with conditional
approval, and about 3,144 acres of prohibited or restricted growing area. Washington State
Department of Health (DOH) has identified several emergency closure zones,threatened areas,
and areas of concern based on marine water quality data.There are close to 30,000 onsite
sewage systems (OSS) in the project area, many in close proximity to waterbodies and
approximately one third of the systems are over 30 years old. PIC programs have been essential
to maintain and improve water quality and will continue to be vital for the health of Hood Canal
and its communities.
The project will primarily address fecal pollution and associated pathogens. As fecal pollution
sources are corrected, less nutrients and organic materials, associated with human and animal
waste, will enter Hood Canal.That will result in less oxygen demand to break down algae
blooms resulting from excess nutrients and the organic materials in waste. Hood Canal Regional
PIC Program implementation will identify and correct pathogen sources.The resulting water
quality improvements will help achieve the Puget Sound Partnership's Vital Sign recovery target
to increase harvestable shellfish acreage.
Phase 1 of the HCRPIC program developed a coordinated PIC monitoring plan with the goal to
upgrade shellfish harvest areas and prevent future downgrades in Hood Canal priority areas. In
the Phase 2 and 3 implementation phases, priority shoreline areas were determined by HCRPIC
members using current water quality monitoring information to identify the most important
shoreline areas to survey.The prioritization of shoreline areas will be updated annually as new
data emerges. Phase 3 ended in August 2019, collectively resulting in 66 shoreline miles
monitored, 380 site inspections completed, 55 OSS failures identified,with 28 OSS repairs
completed and the rest in progress.The incomplete OSS repairs will continue to be tracked in
Phase 4. Phase 4 builds off of previous implementation phases but with a reduced scope of work
due to funding limitations. HCRPIC Program - Phase 4 components include:shoreline surveys in
priority Hood Canal shoreline areas, pollution hotspot investigation and correction, updated GIS
mapping of OSS in Hood Canal, outreach and education to Hood Canal OSS property owners and
decision makers, OSS maintenance rebates, ambient stream water quality monitoring, and
regional inter-jurisdictional coordination.
The Phase 4 work plan will be developed in consultation with DOH and will include:
• Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big
Bend, Alderbrook, and Annas Bay,and
• Other areas with urgent public health or emerging water quality concerns
HCCC& Mason County Public Health—Agreement Amendment 2 Page 3
GOALS & MEASURABLE OBJECTIVES
Description Units Targets
(e.g.,"shellfish beds reopened") ("number")
Upgrade 50 acres from prohibited to approved in Acres 50
Hoodsport area of Hood Canal 6
Reopen all closed parcels due to elevated bacteria in Parcels 3020
drainages or due to failing onsite septic systems
Number of hotspots identified in Mason County Hotspots Unknown
(will be
reported
quarterly)
Number of site inspections completed in Mason County Site Inspections -5A 75
Number of OSS failures identified in Mason County OSS Failures 5
Number of OSS failures corrected in Mason County OSS Corrections 5
Area of shoreline surveys conducted in priority areas Miles -5 3
Number of ambient freshwater samples collected Samples 100
MASON COUNTY'S HCRPIC PHASE 4 TASKS
The following are the tasks, deliverables, and deadlines associated with this subaward.Task numbering
aligns with the task numbers in HCCC's base grant with DOH.
TASK 3. Hood Canal Regional Pollution Identification and Correction
Program Phase 4 Implementation
3.1 HCRPIC Program Coordination:
This task includes: collaboration with program partners to establish shared protocols and work flows,
and the Phase 4 Workplan, preparation of invoices and progress reports for project coordinators,
coordination of County staff on work toward Phase 4 objectives, coordination with landowners within
the project area, upkeep and quality assurance of program data, data reporting,and contributions to
program deliverables, including quarterly and final reports, sustainable funding efforts, and outreach
materials.
Project Coordination: Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC
protocols described in the HCRPIC Guidance Document and the project QAPP. Monitor spending and
progress toward deliverables.
Submit monthly invoices and progress reports (using HCRPIC Program templates) by the 15"of
the following month. Communicate any concerns to HCRPIC Coordinator that progress is not on
track.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 4
Invoices will be reimbursed upon satisfactory progress and reporting on the deliverables within
each payment period.
- Send invoices via e-mail to HCCC accountant,Terry Fischer(tfischer@hccc.wa.gov)
- Send progress reports via email to Nate White(nwhite@hccc.wa.gov)
HCRPIC Ph.4 Workplan: HCRPIC partners will work collaboratively to develop the HCRPIC Phase 4
Workplan,which will establish priority areas for shoreline and ambient freshwater stream monitoring
and sanitary surveys,targeting areas of known pollution hotspots, or facing shellfish growing area
downgrades.The Phase 4 Workplan will be informed by data from the HCRPIC Program Phase 3 results
and GIS analysis, current water quality information gathered from county health jurisdictions and tribes,
and monitoring data and recommendations from Washington State Department of Health technical
staff. It will outline tasks to build upon supporting work conducted in Phase 3. The Phase 4 Workplan will
outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and
reporting, including the enforcement process and timeline, and protocol for communication of public
health risks. Field work activities cannot begin until the HCRPIC Phase 4 Workplan is completed.
Data Collection & Reporting:Submit field work data to project coordinators every quarter using the
HCRPIC Cumulative Data Report template. Data reported to the HCRPIC Program should include all PIC
field work performed in Hood Canal funded by the HCRPIC Program grant, as well as other funding
sources, in order to provide a comprehensive report of all Hood Canal PIC efforts across jurisdictions.
Data is expected to be thoroughly reviewed by the submitter for quality assurance and quality control
prior to it being submitted. Final Cumulative Data Reports will be submitted to project coordinators
after field work is completed to prepare for analysis, mapping, and EPA WQX data entry. All data
collected that is funded by this grant must be shared with state and federal agencies upon request.
HCRPIC Guidance Group Meetings: HCRPIC partners will share information and ideas, make
collaborative decisions, and help guide HCRPIC Program's direction.The Guidance Group provides
oversight,guidance,shared learning, and structure for consistent procedures across the PIC program.
Guidance Group meetings with project partners will be held quarterly or as needed to advance
collaborative work in the PIC project area. At Guidance Group meetings, partners will:
- Report on Ph 4 Workplan implementation, including current progress updates, success stories,
lessons learned, requests for advice and assistance, next steps, upcoming events,etc.
- Present hotspots for consideration of elimination following hotspot closure protocol described
in HCRPIC Guidance Document.This information will be included in the HCRPIC Ph. 4 final
report.
- Provide updates on sustainable funding efforts.
Strategic Planning/Sustainable Funding: Strategic planning efforts will be conducted to develop and
implement a plan to enhance the HCRPIC Program's efforts to reduce bacterial contamination in the
shellfish growing areas of Jefferson, Kitsap, and Mason Counties. HCRPIC partners will work with
program coordinators to develop a strategic plan,which addresses the key elements in the Pollution
Identification and Correction Program Draft Protocols Recommendations provided by the Departments
of Health and Ecology.The Guidance Group will determine objectives and scope of activities,which may
include hiring an outreach consultant to support the development of a sustainable funding outreach
campaign, outreach products, and presentations to decision-makers on water quality protection,
program successes and sustainable funding. HCRPIC partners will provide updates of sustainable funding
efforts at Guidance Group meetings.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 5
Training/Workshops:Assist project coordinators in preparing and leading HCRPIC Field Training
Workshop.The HCRPIC members will participate in a field training and data reporting workshop
addressing HCRPIC protocols and procedures.The workshop will be held in the first quarter after
contract agreements are in place. LHJ Project coordinator and at least one field staff participating in
HCRPIC Program field activities must attend the training.
Project partners may participate in DOH-sponsored PIC workshops and other trainings/events (subject
to grant coordinator approval), as funds allow. Maximum of two events per sub-recipient, or two people
may attend a single event.
3.2 Pollution Identification and Correction Fieldwork
The HCRPIC Program members will identify, investigate, and work to correct all pollution sources found
throughout the project period, utilizing a variety of tools, collaborative problem solving amongst the
HCRPIC Guidance Group, and regulatory backstopping, as needed, in order to achieve project objectives
outlined above.
HCRPIC Program partners will determine Phase 4 priority work areas, including:
- Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big Bend,
Alderbrook, and Annas Bay-Skokomish River valley, and
- Other areas with urgent public health or emerging water quality concerns
MCPH will utilize this grant funding to investigate priority area shoreline drainages and conduct parcel
surveys to identify sources of fecal coliform bacteria.They will provide technical assistance,work to
correct identified sources, and conduct post-corrective follow-up. MCPH will provide the regulatory
backstop of enforcement with the help of WA Departments of Ecology and Health as needed, depending
on the facility type.
Shoreline surveys for pollution hotspots: Monitor shoreline for pollution outfalls in priority areas
identified in the HCRPIC Phase 4 Workplan and per HCRPIC Guidance Document protocols and approved
QAPP procedures. Document areas surveyed using HCRPIC Shoreline Surveys Log (included in the
Cumulative Data Report).
Pollution hotspot investigation and correction: Within the priority areas identified in the HCRPIC Phase
4 Workplan, MCPH will conduct pollution source investigation and follow-up of hotspots identified in
shoreline surveys and ambient stream monitoring,technical assistance, and enforcement with
regulatory backstopping according to the enforcement protocol developed by the HCRPIC Guidance
Group and documented in the Phase 4 Workplan. Procedures are outlined in the HCRPIC Program
Guidance Document and the QAAP.
Freshwater stream monitoring for pollution hotspots: Collaborate with Hood Canal Salmon
Enhancement Group to support freshwater monitoring of streams identified in HCRPIC Phase 4
Workplan, per QAPP procedures.
Task 3.2. activities will begin after the HCRPIC Phase 4 Workplan is finalized.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 6
Water Quality Information Sharing: HCRPIC and DOH have built an information sharing process to
quickly and efficiently:
- Prioritize HCRPIC work areas
- Provide DOH with post-corrective water quality data
- Respond to DOH early water quality warnings
All pollution identification data funded by the grant will be regularly shared with state or federal
agencies.All pollution hotspots identified by HCRPIC partners will be referred to DOH, and new pollution
hotspots identified by DOH will be referred to the local health jurisdictions. Updates on progress toward
pollution source identification and repairs will be regularly provided by local health jurisdiction staff, and
progress toward water quality upgrades by DOH and remaining information needs will be shared at
Guidance Group meetings,and as needed.Any identified agricultural pollution sources will be referred
to the local Conservation District.
Data Reporting:
- Field work data will be entered into the HCRPIC Cumulative Data Report template and
submitted to program coordinators quarterly. See further description of data collection and
reporting activities in task 3.1.
- Enter monitoring data into Kitsap Public Health's online cloud-based water quality database to
facilitate EPA WQX data entry annually, and at end of project.
- Final Cumulative Data Reports will be submitted to project coordinators after field work is
completed to prepare for analysis and mapping.
Purchase PIC Field Supplies:
Funds from HCCC's Hood Canal Shellfish Initiative grant were awarded to Mason County to support PIC
work through the purchase of needed supplies. MCPH will purchase the following PIC sampling supplies
with these funds:
- 2x Telescoping sampling wands
- 2x refractometers
- 1x weighted bottle sampler
- 1x multi-parameter water quality meter
3.3 Onsite Septic System Maintenance Rebates
Homeowner rebates for onsite septic system maintenance will be provided to priority parcels by local
health jurisdictions.These rebates were very successful in Phases 2 and 3 to incentivize homeowners to
properly operate and maintain their septic systems. In Phase 4, HCRPIC partners will offer rebate
vouchers up to$250 per OSS,to reimburse costs for OSS inspections and pumping, and small repairs.
Rebate notices will be distributed to targeted residences using a consistent format across jurisdictions.
The criteria for rebate recipients will be determined by the Guidance Group and approved by DOH. In
past phases, criteria were set to target homeowners who had not previously received a voucher, located
in priority areas, or had missing or overdue maintenance records.
Data on rebate recipients and services reimbursed will be tracked and analyzed to evaluate the
effectiveness of the rebate program as a behavior change tool and inform future phases.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 7
Deliverables
Task Deliverable Description Due Date
3.1 Describe coordination activities in monthly progress Ongoing, monthly
reports.
Report on workplan implementation progress at At quarterly Guidance Group
quarterly Guidance Group meetings. meetings
3.2 1) Describe PIC activities in monthly progress 1) Ongoing, monthly
reports
2) Report on workplan implementation progress 2) At quarterly Guidance Group
at quarterly Guidance Group meeting meetings
3) Submit Cumulative Data Report to HCRPIC 3) Quarterly, one week prior to
coordinators Guidance Group meetings; and at
4) Enter monitoring data into Kitsap Public Health end of field work
4) Regularly, and at end of field
District's cloud database work
1-3 above will address the following project objectives:
a. At least 3 miles of priority shoreline in Hood
Canal Areas monitored per Phase 4 Workplan b
b. Collect approximately 200 water samples Complete 10% by Apr 15, 2021;
c. Conduct approximately 75 priority parcel Complete 30% by Jul 15, 2021;
surveys Complete 60% by Jan 15, 2022
d. Report number of sites dye tested
e. Report number of failing septic systems c. Sep 30, 2022
identified
f. Report number of failing septic systems
corrected
g. Number, location, and status of sites referred
to other agencies for technical and/or
corrective actions
5) Purchase PIC field supplies 5) September 30, 2022
3.3 OSS Maintenance Rebates
a) Provide input on HCRPIC Phase IV rebate a) Oct 31, 2020
process for DOH review and approval
b) Develop OSS rebate outreach materials using b) Dec 31, 2020
HCRPIC template
c) Report number of rebates processed in monthly c) Ongoing, complete by Sep
progress reports and in final reporting 30, 2022
HCCC& Mason County Public Health—Agreement Amendment 2 Page 8
Project Budget
HCRPIC Program Ph.4 Budget—Mason County
Task 3.1: Program Coordination
Personnel
Finance Manager $60 per hour x 79 $4,740
Clerical $50 per hour x 40 $2,000
EH Manager $60 per hour x 31 $1,860
EH Specialist $60 per hour x 190 $11,400
Personnel Subtotal $20,000
Other Costs
Other(provide description) $0
Other Costs Subtotal $0
Indirect Costs 10% $2,000
Task 3.1 Subtotal $22,000
Task 3.2:PIC Fieldwork
Personnel
EH Specialist $60 per hour x 2120.62 $127,237
Personnel Subtotal $127,237
Other Costs
Lab Analysis 200 samples @ $29 $5,800
Postage Mailings $300
Materials Paper,dye packets,other supplies $300
2x Telescoping sampling wands
2x refractometers
PIC supplies 1x weighted bottle sampler 6693
1x multi-parameter water quality
meter
Other Costs Subtotal 13 093
Indirect Costs 10% $14,033
Task 3.2 Subtotal $154,363
Task 3.3:OSS Maintenance Rebates
Personnel
EH Specialist $60 per hour x 18.94 $1,136
Personnel Subtotal $1,136
Other Costs
OSS O&M Rebates 50 rebates @$250 $12,500
HCCC & Mason County Public Health—Agreement Amendment 2 Page 9
Other Costs Subtotal $12,500
Indirect Costs 10% $1,364
Task 3.3 Subtotal $15,000
Subtotals
Personnel Total $148,373
Lab analysis, postage, materials, PIC
Other Costs Total $25,593
supplies, rebates,other
Travel Total (Describe if any) $0
Indirect Costs 10% $17,396
$174,500
Grand Total $191,362
Compensation: The Consultant shall be compensated under this agreement in an amount not to
exceed: $174,500$191,362. Submit monthly invoices to the Accountant by the 151h of the following
month. Expenses are payable with prior authorization from HCCC project manager, and contingent upon
satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the
final invoice, or any claims for payments not already made, no later than 30 days from the expiration or
termination of the agreement.
Progress Reporting: Consultant will submit progress reports each month by the 15th of the following
month to accompany invoices. A progress report template will be provided. Submit progress reports to
the project manager.
Travel: If claiming mileage Consultant will submit a mileage Report for reimbursement with invoice.
Mileage and travel costs will be reimbursed at current federal rates or allowances.
Contract Duration Date:The effective date is the date the contract is signed by the Executive Director
and ends September 30, 2022.
Consultant Checklist: Consultant previously completed and provided requested information on Exhibit
B.
Contract Representatives:
Scott Brewer, Executive Director
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 118
Poulsbo,WA 98370-8430
360-531-0575
sbrewer@hccc.wa.gov
HCCC Project Managers:
Haley Harguth, Watershed Program Manager
Hood Canal Coordinating Council
HCCC& Mason County Public Health—Agreement Amendment 2 Page 10
17791 Fjord Drive, NE Suite 118
Poulsbo,WA 98370-8430
hharguth@hccc.wa.gov
360-328-4625
Nate White, Watershed Project Coordinator
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 118
Poulsbo,WA 98370-8430
nwhite@hccc.wa.gov
360-900-6442
Accountant:
Terry Fischer
Hood Canal Coordinating Council
17791 Fjord Drive, NE Suite 118
Poulsbo,WA 98370-8430
tfischer@hccc.wa.gov
360-536-1338
Consultant Representative(s):
David Windom, Director
Mason County Public Health
415 N. 6ch Street
Shelton,WA 98584
dwindom@co.mason.wa.us
360-427-9670
Project Manager:
Alex Paysse, EH Manager
Mason County Public Health
415 N 6ch Street
Shelton,WA 98584
alexp@co.mason.wa.us
360-427-9670,extension 279
Except as expressly provided herein, all other terms and conditions of the original Agreement, and any
subsequent amendments, addenda or modifications thereto, remain in full force and effect.
HCCC& Mason County Public Health—Agreement Amendment 2 Page 11
This Amendment shall become effective as of* 2021.
*This agreement is made effective as of the date signed by HCCC's Executive Director and will be noted
at the time of signature.
For Hood Canal Coordinating Council For Mason County Public Health
Scott Brewer, Executive Director Mason County Commissioner
Name:
Approved as to form:
Mason County Prosecuting Attorney
Date:
HCCC& Mason County Public Health—Agreement Amendment 2 Page 12
MASON COUNTY
AGENDA ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Kelly Bergh for Jennifer Beierle Action Agenda _X_
Public Hearing
Other
Department: Support Services Ext: _532_
Date: November 23, 2021 Agenda Item #
Commissioner staff to complete)
Briefing Date: November 1, 2021 & October 25, 2021
Briefing Presented By: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
ARPA funding for Crossroads Housing Agreement - $10,000 to poor and infirm with a
strong preference to veterans for essential items.
Background:
In prior years, the Board set aside $5k in the Current Expense Non-Departmental
budget for the purpose of providing essential items to the poor and infirm with a
strong preference towards veterans.
The need is greater in 2021-2022 due to the negative economic impacts from the
COVID-19 pandemic. This agreement with Crossroads Housing provides $5,000 to the
North end of the County and $5,000 to the South end of the County.
Recommended Action:
Recommend that the BOCC approve the use of $10,000 of ARPA Funds under category
2:13 Negative Economic Impacts/Other Economic Support and sign the agreement
with Crossroads Housing.
Attachment(s):
Crossroads Housing ARPA Funding agreement
J:\KellyB\Crossroads ARPA BOCC Agenda Item Summary.doc
AMERICAN RESCUE PLAN ACT of 2021
AGREEMENT
Between
MASON COUNTY
And
CROSSROADS HOUSING
This American Rescue Plan Act("ARPA")Recipient Agreement("Agreement")is dated as of the
day of , 2021, by and between Mason County, a Washington political
subdivision("County"), and Crossroads Housing, a Washington State Nonprofit("Recipient").
WHEREAS,ARPA authorizes the County to offer funding from receipted ARPA funds for certain
eligible expenditure categories in response to the COVID-19 public health emergency during the
period of March 3, 2021, incurred by December 31, 2024 and expended by December 31, 2026,
which may include expenditures incurred to respond directly to the emergency as well as
expenditures incurred to respond to second-order effects of the emergency, such as providing
economic support to those suffering from employment or business interruptions due to COVID-
19, related business closures, investments to improve water, sewer and broadband infrastructure
and support public health response.
WHEREAS, all requests submitted by the County to the State for reimbursement must be for
expenses that are 1)connected to the COVID-19 emergency; 2)necessary expenses,3)not filling
a short fall in government revenues, 4) not funded thru another budget line item, allotment or
allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a
substantially different purpose as provided in the IFR and Program Guidelines (collectively
"Reimbursements").
WHEREAS, the County desires to allocate portions of the ARPA Funds to Mason County to
CROSSROADS HOUSING to administer a program for unhoused individuals considered poor
and infirm with a preference to veterans experiencing severe financial hardship due to job loss,
layoff, reduction of work hours or other circumstances resulting from the COVID-19 emergency
in need of basic essential items as identified in"Attachment A Scope-of-Services"to avoid further
endangerment of the health and well-being of such impacted individuals,with such allocation of
funds to be consistent with the Reimbursement requirements.
WHEREAS,the County and Recipient desire to enter into this Agreement so that the County may
grant ARPA Funds for appropriate and qualifying funds advanced to the Recipient by the County
for provision of basic essential items to be made available by the Recipient to eligible individuals.
NOW,THEREFORE, in consideration of the foregoing recitals which are incorporated herein by
reference,and the terms and conditions set forth below,the parties agree as follows:
1
ARPA Housing Assistance Agreement
I
1. Effective Date and Term. This Agreement shall commence when last executed by all
parties and remain in effect until December 31, 2022, unless terminated by the County in
writing.
2. Recipient's Use of ARPA Funds.The Recipient shall ensure that the ARPA Funds requests
are necessary and eligible Reimbursements under one of the following cost categories: a)
Response to mitigate the public health emergency with respect to the COVID-19
emergency or its negative economic impacts,b)Provide Government services to the extent
of the reduction in revenue, c) respond to workers performing essential work, d) make
necessary investments in water, sewer or broadband infrastructure.
3. Inehizible Costs. Non-allowable costs include, without limitation, the following: a)
expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or
benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency;d)expenses that have
been or will be reimbursed under any federal program, such as the reimbursement by the
federal government pursuant to the ARPA Act of contributions by states to state
unemployment funds; e) reimbursement to donors for donated items or services; f)
workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal
settlements.
4. COVID-19 Expenditure Report.To facilitate the County's requirement for documentation
of ARPA funding under the IFR, the Recipient will submit an A-19 equivalent report to
the County, quarterly through December 31, 2022, detailing the basic essential needs
provided by the Recipient. Such schedule may be modified with the prior approval of the
County. Failure to provide any of the required documentation may result in termination of
the Agreement.
S. ARPA Funds. The County agrees to provide the Recipient a total sum not to exceed
$10,000 up front with the requirement of the quarterly COVID-19 Expenditure Report as
stated in Section 4 of this Agreement.
6. Termination.The County may terminate this Agreement,for convenience or otherwise and
for no consideration or damages,upon prior notice to the Recipient.
7. Independent Contractor. Each party under the Agreement shall be for all purposes an
independent Contractor.Nothing contained herein will be deemed to create an association,
a partnership, a joint venture, or a relationship of principal and agent, or employer and
employee between the parties. The Recipient shall not be, or be deemed to be, or act or
purport to act,as an employee,agent, or representative of the County for any purpose.
8. Indemnification. The Recipient agrees to defend, indemnify and hold the County, its
officers,officials,employees,agents and volunteers harmless from and against any and all
claims,injuries,damages,losses or expenses including without limitation personal injury,
bodily injury, sickness, disease, or death, or damage to or destruction of property, which
2
ARPA Housing Assistance Agreement
are alleged or proven to be caused in whole or in part by an act or omission of the Recipient,
its officers,directors, employees, and/or agents relating to the Recipients' performance or
failure to perform under this Agreement. The section shall survive the expiration or
termination of this Agreement.
9. Compliance with Laws,Guidelines.The Recipient shall comply with all federal,state,and
local laws and all requirements(including certifications and audits)of the IFR and Program
Guidelines,to the extent applicable,when seeking Reimbursement.
10. Maintenance and Audit of Records. The Recipient shall maintain records, books,
documents, and other materials relevant to its performance under this Agreement. These
records shall be subject to inspection, review and audit by the County or its designee,the
Washington State Auditor's Office and as required by the IFR and Program Guidelines for
five(5)years following termination of this Agreement.If it is determined during the course
of the audit that the Recipient was reimbursed for unallowable costs under this Agreement
or any, the Recipient agrees to promptly reimburse the County for such payments upon
request.
11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall
be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully
prepaid, certified mail, return receipt requested, and addressed to the party to which it is
intended at its last known address, or to such other person or address as either party shall
designate to the other from time to time in writing forwarded in like manner:
Recipient
Crossroads Housing
Attn: Tanya Strozyk-Frazier
PO Box 1777
Shelton,WA 98584
Mason County
Attn: Jennifer Beierle
411 N Fifth St
Shelton,WA 98584
12. Improper Influence. Each party warrants that it did not and will not employ, retain, or
contract with any person or entity on a contingent compensation basis for the purpose of
seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants,
and represents that no gratuity whatsoever has been or will offered or conferred with a view
towards obtaining,maintaining,or extending this Agreement.
13. Conflict of Interest. The elected and appointed officials and employees of the parties shall
not have any personal interest,direct or indirect,which gives rise to a conflict of interest.
I
14. Time. Time is of the essence in this Agreement.
3
ARPA Housing Assistance Agreement
15. Survival. The provisions of this Agreement that by their sense and purpose should survive
expiration or termination of the Agreement shall so survive. Those provisions include
without limitation Indemnification and Maintenance and Audit of Records.
16. Amendment. No amendment or modification to the Agreement will be effective without
the prior written consent of the authorized representatives of the parties.
17. Governing Law;Venue.The Agreement will be governed in all respects by the laws of the
Washington State,both as to interpretation and performance,without regard to conflicts of
law or choice of law provisions. Any action arising out of or in connection with the
Agreement may be instituted and maintained only in a court of competent jurisdiction in
Mason County,Washington or as provided by RCW 36.01.050.
18. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising,
any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise
by the County of any right hereunder preclude any other or further exercise thereof or the
exercise of any other right.The remedies herein provided are cumulative and not exclusive
of any remedy available to the County at law or in equity.
19. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors.
20. Assignment. The Recipient shall not assign or transfer any of its interests in obligations
under this Agreement without the prior written consent of the County.
21. Entire Agreement. This Agreement constitutes the entire agreement between the County
and the Recipient for the use of funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or
written between the parties with respect to this Agreement.
22. No Thud Party Beneficiaries. Nothing herein shall or be deemed to create or confer any
right,action,or benefit in,to,or on the part of any person or entity that is not a pasty to this
Agreement. This provision shall not limit any obligation which either Party has to the
Washington State Department of Commerce in connection with the use of ARPA funds,
including the obligations to provide access to records and cooperate with audits as provided
in this Agreement.
23. Severability. In the event that one or more provisions of this Agreement shall be determined
to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the
remainder of the Agreement shall remain in full force and effect and the invalid provisions
shall be deemed deleted.
24. Counterparts. This Agreement may be executed in one or more counterparts,any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
4
ARPA Housing Assistance Agreement
25. Authorization. Each party signing below warrants to the other party,that they have the full
power and authority to execute this Agreement on behalf of the panty for whom they sign.
IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of
the last date signed below.
f
DATED this day of ,202Y
RECIPIENT,CROSSROADS I MSINGS
Print Name: !/l�-
Its:
DATED this 1 day of Cl iff C 2021.
BOARD Or COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy Neatherlin,Chair
Sharon Trask,Comun ssioner
ATTEST:
Kevin Shutty, Commissioner
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
(�;im �eead, 717--
S
ARPA Housing Assistance Agreement
ATTACHMENT A
SCOPE OF WORK
The Board of Commissioners is directing up to $10,000 to CROSSROADS HOUSING who will
be responsible for completing the tasks and activities below as well as others detailed throughout
this AGREEMENT,U.S.Treasury guidance as required to provide referral and direct services in
compliance with the ARPA program and Mason County's(COUNTY)policies and procedures.
It is CROSSROADS HOUSING'S responsibility to review,understand,implement and adhere to
all requirements as this Scope-of-Work is a summary,not an exhaustive list.
CROSSROADS HOUSING will assist unhoused persons considered poor and infirm with a
strong preference towards veterans of Mason County in need of basic essential items using
federal ARPA funding. These funds must be fully distributed by November 30,2022 with final
reporting of expenditures due December 31,2022. The intent of this grant is to help Mason
County unhoused persons considered poor and infirm with a strong preference towards veterans
who have been severely adversely impacted financially by the COVID-19 public health
emergency due to job loss,reduction in work hours,layoff,illness or other circumstance that
resulted in a significant loss of income that places them at risk, and who meet the eligibility
criteria outlined below.
CROSSROADS HOUSING will be responsible for overseeing the program based upon the
eligibility criteria,funding uses and process and deadline for distribution shown below.
1. Eligible individuals
Individuals seeking ARPA funding through this program must:
Be unhoused and considered poor and infirm and preferably a veteran in Mason County;
• Meet the definition of poor and infirm;
• Complete the attestation form(ATTACHMENT C)
• Have incurred a financial hardship due to the COVID public health emergency, such as a
i job loss,reduced work hours,lay off,illness or other circumstance leading to a significant
reduction in household income or increase in expenses;
• Consent to disclosure and release by CROSSROADS HOUSING to Mason County of all
information gathered during the application process and details of award granted under this
program;
6
ARPA Housing Assistance Agreement
2. Program Funding and Award Amount
Mason County shall make$10,000 of ARPA funds available up front to the program that will
be administered by CROSSROADS HOUSING. Reporting of expenditures should be made
quarterly as stated in Sections 4 and 5 of this Agreement.
I
Individuals served under this AGREEMENT by RECIPIENT must meet the definition of
unhoused, poor and infirm with a preference to veterans as stated in this agreement.
Approximately half of the individuals served must live in the North end of Mason County and j
half of the individuals must live in the South end of Mason County. !
All reports are to be submitted to the COUNTY no later than December 31,2022.
3.Application,Review and Distribution Process:
Applicants must meet the definition of Poor and Infirm:
The individual served under this AGREEMENT is receiving one of the following types of
public assistance: Temporary assistance for needy families, ages,blind, or disabled
assistance benefits,pregnant women assistance benefits,poverty-related veterans' benefits,
food stamps or food stamp benefits transferred electronically,refugee resettlement benefits,
Medicaid,medical care services,or supplemental security income,AND the individual's
household receiving services annual income, after taxes, is up to one hundred fifty(150)
percent or less of the current federally established poverty level.
Review Process-CROSSROADS HOUSING will review the application,gather any
additional documentation, and make a determination whether the applicant is eligible for
ARPA Act Funding.
Award and Disbursement-Based on review of the application, CROSSROADS
HOUSING will determine the amount of the award based on the need. Awards will be
provided via the list of allowed costs outlined in Scope of Work Item 5.
4.Reporting
CROSSROADS HOUSING shall provide to the COUNTY proof of payment for the services
rendered to include but not be limited to copies of detailed invoices and copies of detailed
receipts.
CROSSROADS HOUSING shall submit a final report on applications received
(ATTACHMENT C), and provide quarterly A-19 equivalent report and signed certification
detailing funds disbursed to each applicant outlining the applicant name, location, brief
7
ARPA Housing Assistance Agreement
description of applicant's COVID-19 related financial hardship(i.e.job loss,reduction in work
hours, layoff, illness or other circumstance that resulted in a significant loss of income that
places them at risk), amount awarded, award disbursement date and identify the amount of
fluids allocated to evidence-based interventions.
CROSSROADS HOUSING shall maintain all documentation regarding the disbursement of
grant funds under this program through the contract period and will provide those materials to
Mason County electronically for future audit or other use.
5.Allowed costs
The following costs,which are directly related to necessary items for the poor and infirm, are
allowed:
Food
Water
Shower Tokens
Bus Passes
Hygiene Kits
Towels
Propane
Fuel
Blankets
Tents
There shall be no payments made for repairs and maintenance.
i
8
ARPA Housing Assistance Agreement
i
ATTACHMENT B
COMPENSATION
There shall be up to 10%allowance for administrative costs under this contract. The 10%
administrative costs shall be included as part of the total contract amount,and not over and
above the contract amount.
i
9
ARPA Housing Assistance Agreement
ATTACHMENT C
MASON COUNTY& CROSSROADS HOUSING COVID OUTREACH FORM
Date: Time:
Location:
Recipient Address:
Name of Recipient:
Phone Number:
Other Contact Info:
Service Provided:
I attest that I am on one of the following: Temporary assistance for needy
families, ages, blind, or disabled assistance benefits, pregnant women
assistance benefits, poverty-related veterans' benefits, food stamps or food
stamp benefits transferred electronically, refugee resettlement benefits,
Medicaid, medical care services, or supplemental security income; AND my
household receiving an annual income, after taxes, is up to one hundred fifty
(150) percent or less of the current federally established poverty level.
Check if Veteran ❑
Signature of Recipient
Dollar value of Service Provided:
Advocate Name:
Signature of Advocate
10
ARPA Housing Assistance Agreement
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Kelly Bergh for Mark Neary Action Agenda _x_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 644
DATE: 11/23/2021 Agenda Item # 22
(Commissioner staff to complete)
BRIEFING DATE: 11/8/2021
BRIEFING PRESENTED BY: Mark Neary
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item:
Amendment to Subrecipient Agreement with Community Action Council of Lewis, Mason &
Thurston Counties (CAC) for CARES Act Community Development Block Grant (CDBG) CV1—
Coronavirus Funds, to include funding for CV2 program and update beneficiary figures.
Background:
The federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) has allocated
supplemental CDBG Coronavirus (CDBG-CV) funds through the US Department of Housing and
Urban Development (HUD) to the state CDBG program at Commerce. The CDBG-CV funding will
be provided to Commerce in up to three separate funding rounds.
The first CDBG CVl funds were awarded to the County in October 2020 making $584,114
available to CAC as grant subrecipient. These funds will result in new and increased CDBG
eligible public services for the Mason and Lewis Counties CDBG-CV1 consortium service area.
The project will provide essential assistance to help stabilize eligible households impacted by
COVID-19 through subsistence payments.
The project was originally thought to benefit approximately 342 households over the two-year
term of the contract ending 1/31/2023 and target services to limited clientele with principally
low-and moderate-incomes, based on the LMI household qualification process at approximately
$1,000 per household. On 10/12/2021 BOCC approved changing the amount per household to
$6,000 with the total beneficiaries of approximately 83 households to make a better impact on
stabilizing housing in the community.
The second CDBG CV2 funds were awarded in October 2021 to extend and enhance the CV1
programs with the purpose to prevent, prepare for and respond to coronavirus. The CV2 funds
awarded are $481,296 ($209,385 for Mason County and $271,911 for Lewis County). These CV2
funds will benefit approximately 68 households and need to be spent by 6/30/2023.
Recommended Action:
Approval for chair to sign subrecipient amendment with CAC.
Attachment(s):
CAC Subrecipient Amendment #1 to Contract #20-116
C.•I Users I kberah I Downloads I Agenda Item Amendmt of CDBG CV2 Subrcp.doc
2020 CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT— CV1 GRANT
AMENDMENT 1 to MC Contract #20-116
SUBRECIPIENT AGREEMENT
BETWEEN
MASON COUNTY
AND
COMMUNITY ACTION COUNCIL OF LEWIS, MASON AND THURSTON COUNTIES
THIS CONTRACT AMENDMENT is made and entered into by and between Mason County,
hereinafter referred to as "COUNTY" and Community Action Council of Lewis, Mason and
Thurston Counties (CAC), hereinafter referred to as "SUBRECIPIENT".
As allowed under General Conditions, Section 8.H., either party may request amendments to
the CONTRACT. Any and all agreed amendments, to be valid and binding upon either party,
shall be in writing and signed by both of the parties. This Amendment increases the 2020
contract for 2020 CARES Act Community Development Block Grant (CDBG) —CV1 Grant by up to
$481,296.00 by including CDBG CV2 funding; adding $477,796 for SUBRECIPIENT to expand and
extend the CDBG CV1 program which provides direct subsistence payments for rent and utility
assistance (Mason $207,635 and Lewis $270,161—allocated by consortium), program
administration; and $3,500 for COUNTY to administer grant.
SUBRECIPIENT will fulfill reporting requirements as defined in Title V and VI of the CARES Act,
and all other applicable Federal, State and Local laws, regulations, and policies, governing the
funds provided under the Agreement.
The total contract amount with this amendment is not to exceed $1,061,910. The funds must
be spent by June 30, 2023. All other terms remain the same.
Scope of Work:
SUBRECIPIENT agrees to allocate funds between Mason and Lewis County as indicated above
with assistance to approximately 151 households at an estimated $6,000 per household,
meeting current HUD's low-middle income qualifications and using the following county/city
consortium allocation:
Total contract Households served:
Lewis County- 39 Mason County- 37
Centralia— 29 Shelton - 22
Chehalis— 12
Morton — 2
Mossyrock—2
Napavine -3
Pe Ell — 1
Toledo—1
Vader— 1
Winlock- 2
All other items under Exhibit A "Scope of Work" in the original agreement remain the same.
l
Dated this 1 St day of November 2021,
Community Action Council of Lewis, Mason BOARD OF COUNTY COMMISSIONERS
&Thurston Counties MASON COUNTY, WASHINGTON
Kirsten York, CEO Randy Neatherlin, Chair
Dated: 11/1/2021 Dated:
.APPROVED AS TO FORM:
A
Tim WhiteheaChief DPA
2
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: November 23, 2021 Agenda Item # 8. 13
Commissioner staff to complete)
BRIEFING DATE: October 25, 2021
BRIEFING PRESENTED BY: Auditor Paddy McGuire
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Adoption of the Mason County Commissioner Redistricting Plan as submitted
by the Redistricting Citizen Advisory Committee.
Background:
Redistricting is required every 10 years for federal, state, and many local
governments.
RCW 29A.76.010(1) provides: (1) It is the responsibility of each county, municipal
corporation, and special purpose district with a governing body comprised of internal
director, council, or commissioner districts not based on statutorily required land
ownership criteria to periodically redistrict its governmental unit, based on population
information from the most recent federal decennial census.
The Commissioners established the Redistricting Citizen Advisory Committee by
adoption of Resolution 2021-2016. The Committee held a series of meetings and a
public hearing and recommended maintaining the current Commissioner district lines.
The population differences between the districts are small and the committee
concluded unanimously that the benefit of continuity outweighs the desire to reduce
population variance.
The plan is adopted at least one week after holding the hearing and the
Commissioners can accept the recommendation or change it, but is required by RCW
29A.76.010 (3)(a) to adopt a plan by December 31, 2021. The public hearing to take
comment was held November 9, 2021.
Budget Impacts: None
RECOMMENDED ACTION: Adopt the Mason County Commissioner Redistricting
Plan as submitted by the Redistricting Citizen Advisory Committee.
Attachment(s): Resolution and Redistricting Map
Resolution No.
Resolution adopting the Mason County Commissioner Redistricting Plan
Whereas, RCW 29A.76.010 requires the Mason County Commission to redistrict its internal County
Commissioner Districts based on the population information from the most recent federal census data;
Whereas, a Mason County Redistricting Citizens Advisory Committee was created to assist with the
development of the redistricting plan and the Mason County Auditor provided support to this
Committee;
Whereas, the Committee held a series of meetings and a public hearing and made a recommendation
to maintain the current Commissioner district lines. The population differences between the districts
are small and the committee concluded unanimously that the benefit of continuity outweighs the desire
to reduce population variance;
Whereas, a public hearing to take public comment on the redistricting plan was held at least one week
prior to the adoption of the plan.
NOW,THEREFORE, BE IT HEREBY RESOLVED:That the Mason County Board of Commissioners
hereby approve and adopt the Mason County Commissioner Redistricting Plan as recommended by the
Mason County Redistricting Citizens Advisory Committee as set forth in Exhibit"A" attached.
Approved this 23rd day of November 2021.
Mason County Board of Commissioners
Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
Attest:
McKenzie Smith, Clerk of the Board
Approved as to form:
Tim Whitehead, Chief Deputy Prosecuting Attorney
E)hibif A
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MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda x
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: November 23, 2021 Agenda Item # 3.24
Commissioner staff to complete)
BRIEFING DATE: November 8, 2021
BRIEFING PRESENTED BY: Support Services
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of the resolution establishing the 2022 Field Rental Rates for the
Mason County Parks &Trails Department.
Background: Pursuant to the Fees and Charges Policy for the Parks &Trails
Department, fees will be adjusted annually. The 2022 increase is 5% using the CPI
for all Cities June to June 2021.
Budget Impacts: Based on the average revenue from field rental of $20K, the 5%
increase will generate an additional $1,000 in revenue.
RECOMMENDED ACTION: Approval of the resolution establishing the 2022 Field
Rental Rates for the Mason County Parks &Trails Department
Attachment(s): Resolution
RESOLUTION No.
AMENDS RESOLUTION 88-19 ESTABLISHING THE 2022 FIELD RENTAL RATES
FOR THE MASON COUNTY PARKS AND TRAILS DEPARTMENT
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies and practices
governing such use, and
WHEREAS, Mason County Parks and Trials Department owns and operates parks for the
enjoyment and use of County residents and visitors;
WHEREAS, costs to support parks administration, operations and maintenance continue to
increase and pursuant to the Fees and Charges Policy for Parks and Trails Department, fees will
be adjusted annually;
BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason
County does hereby amend the 2022 Field Rental Rates and Deposits (Exhibit A) that includes
an increase of 5%, CPI for all Cities June to June 2021.
PASSED this day of 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherlin, Chair
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
Tim Whit ead, Chief Deputy Prosecuting Kevin Shutty, Commissioner
Attorney
1:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2021\Parks Fees 2022.doc
Exhibit A
MASON COUNTY PARKS DEPARTMENT 2022 FIELD RENTAL RATES
ORGANIZED YOUTH LEAGUE Use Rate Pro-Rated
Based on 2-Hour Practice Practice $ 20.50 10.25 Per Hour
2-Hour Slot with Field Prep Game $ 35.00
ORGANIZED ADULT LEAGUES:
Practice $ 29.00 $14.50 Per Hour
Game $ 42.00
TOURNAMENTS:
Includes Field Preps Per Field $ 153.30
Full Comple) $ 1 ,071 .00
MISCELLANEOUS: Per Hour $ 20.50
DEPOSITS
Tier II - two prior payment delinquencies
50% deposit required at time of booking for all scheduled dates
Deposit refund if cancelled within 3 months of play 100%
If cancelled within 1-3 months of play 50%
If cancelled within 30-15 days of play 10%
If cancelled within 14-2 days of play 5%
If cancelled within 24 hours of play 0
If cancelled by Parks Dept due to weather 100%
Tier I - no or one prior payment delinquencies
De osit
For Local League play payment of $375 deposit due upon acceptance of
schedule even for multiple day reservations
Payment
For Local League play payment due upon receipt of invoice.
Page 1
De osit
For Tournament play payment of $1 ,071 deposit for one day or $2,142 for
two days due upon acceptance of schedule even for multiple day
reservations
Payment
For Tournament play payment of $1 ,071 for one day or $2,142 for two days
is due on the Friday prior to tournament play. The deposit will be rolled
forward to next scheduled tournament date for multiple dates scheduled
Cleanup Fee
Fee charged if field is not returned in condition it was received or cigarette
butts or sunflower seeds left on the Synthetic Turf $300
Biohazard Cleanup Fee to remove bodily fluids $450
Supplemental Fees
3.5' X 8' sign on outfield fence $200/yr $350/2 yrs
3.5' X 8' sign on outfield fence in preferred location
$375/yr $675/2 yrs
Sponsor is responsible for purchasing sponsor banner
County Staff will erect and remove banner at the end of the season
MASON COUNTY
AGENDA ITEM SUMMARY FORM
o: Board of Mason County Commissioners
From: Kell Rowen, Community Development Administrator Action Agenda Q
Public Hearing ❑
Other ❑
Department: Community Services Ext: 286
Date: November 23, 2021 Agenda Item #8.25
(Commissioner Staff To
Complete)
Briefing Date: November 8, 2021
Briefing Presented By: Kell Rowen
[ ] Item Was Not Previously Briefed With The Board
Please Provide Explanation Of Urgency
ITEM:
Selection of Todd Cunningham, Building Inspector V, for Lead Pay.
BACKGROUND:
Community Services/Building was approved for selecting a Lead Building inspector (as an interim
position in lieu of a Building Official) at the November 8th Briefing. This request is for the
selection of staff for Lead Pay.
BUDGET IMPACT:.
Lead pay is additional 10% pay.
RECOMMENDED ACTION:
The BOCC shall approve the Lead Pay for Todd Cunningham.
ATTACHMENT(S):
Additional Pay Request Form
11/16/2021
TEMPORARILY WORKING IN A HIGHER CLASS/
OUT OF CLASS/LEAD PAY - REQUEST FORM
El Out of Class Pay ®Lead Pay ❑ Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department
head or elected official on this form to Human Resources for review and final approval by the Board of County
Commissioners,prior to the assignment of additional duties.
Employee Name:Todd Cunningham
Employee Job Title.Building Inspector V Department:Community Development
Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining
Agreement if applicable:
See attachment A.
What specific job duties this employee will be performing outside of their current position description and for how long:
See attachment B.
Effective Date: 11/16/2021 End Date:TBD
*Attach a copy of the employee's current position description*
Manager/Supervisor of Department Signature: F' Date:
Department Head/Elected Official Signature: Date:
Support Services Director Signature: Date:
BOCC or Elected Official Signature: Date:
cc:CMMRS/Elected Official/Department/Payroll
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General Services Collective Bargaining Agreement
The County may designate an employee as a Lead Worker; such designation is not considered to be a
"job vacancy" or"newly created position" as referenced in ARTICLE 8-SENIORITY,Section 2.A Lead
Worker will typically direct, oversee and/or organize the work of other employees, although the County
reserves the exclusive right to make a Lead Worker designation based on other factors and rationale.
The Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit.
This job classification is used at the discretion of management (and with prior approval of the Board of
County Commissioners).A Department Head will post within his/her Department a notice of intent to
appoint a Lead Worker. He/she will give full consideration to all departmental applicants before going
outside his/her department. Any employee who acts as Lead Worker will receive an additional ten
percent(10%) salary for the period of time they perform that function.
Lead Duties:
• Assist the Community Development Manager with administration of the department functions
related to building and safety including:
➢ Preparation of reports and information related to administration of the building and safety
program.
➢ Evaluation of building permit fee structures and provide recommendations for cost-of-
service recovery or revision.
➢ Tracking of project valuation of construction related to establishing permit fees.
➢ Assists in developing and maintaining standardized public information, including handouts,
bulletins, and updates to web-based information, and permitting criteria.
➢ Attendance at project feasibility meetings and on-site evaluation of conditions for future
development or rebuild. Investigates inquiries from specific developers related to feasibility
and project flow.
➢ Prepare technical reports, letters, and contracts and maintain records of work performed.
➢ Assists in preparing and developing recommendations to the county administration
regarding the need for new ordinances or revisions to current ordinances and/or policies.
➢ Provides oversight of building and safety consultants as needed.
➢ Investigates post-incident(example fires/floods) rebuild of structures and project approvals.
➢ Assist to ensure compliance with MCC Flood Damage Protection Ordinance for commercial
structures providing review and evaluation of FEMA, Code of Federal Regulations as they
pertain to compliance with the National Flood Insurance Program.
➢ Prepare report related to the Building Code Effectiveness Grading System (BCEGS) For the
Insurance Services of the community.
➢ Assists with administration and enforcement of the MCC Title 14, State Adopted Codes
pursuant to State Building Code Council adoption,Application of RCW's,and WAC's as they
pertain to building and safety operations and administrative aspects of codes administration
and fee schedules.
➢ As directed; trains front line and building and safety staff related to application of permitting
and specific technical subjects related to code administration and application and the use of
Smartgov and Bluebeam permitting and plan review software.
➢ Trains other employees in the subject of commercial plan review technical provisions and
statutes including, state and federal codes, EPA regulations and FEMA related subjects for
flood damage compliance methodology. Includes RCW's and WAC as applicable to codes
and various subjects related to legal aspects of codes administration.
➢ Evaluates and reviews feasibility for various projects related to pre-submittal with
customers to determine compliance with codes MCC,State Codes and other RCW's.
➢ Represents County interests at presentations pertaining to code considerations at outside
stakeholder meetings; Master Builders,Washing Building Industry Association (WBIA),
WABO, SBCC including providing presentation as necessary.
➢ Acts as the facilitator to commercial pre-application submittals with various stakeholders
providing internal and external customer care to submittal and completion.
➢ Provides review and assistance for recommendations of alternate methods of construction
to meet the intent of each related code.