HomeMy WebLinkAbout2021/06/22 - Regular PIS
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N Sth St, Shelton, WA 98584
�u June 22, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance— Patti McLean led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor License
Applications for Haru Sushi Teriyaki &Wok and Lake Nahwatzel Resort, and Liquor and
Marijuana renewal applications.
4.1.2 Jann Goodpaster sent in an application for the Mason County Historic Preservation Advisory
Committee.
4.1.3 Gary &Jan Mazzoncini sent in a letter of support for Hood Canal Communication's American
Rescue Plan Funding Request.
4.1.4 Monica Nerney sent in an application for the Solid Waste Advisory Committee.
4.1.5 Olympic Region Clean Air Agency (ORCAA) sent in notification of assessment for calendar
year 2022.
4.2 Richard Dickinson presented a News Release for Eells Hill Transfer Station Advisory for June 24th
and 25tn
4.3 Richard Dickinson presented a News Release for Mason County Solid Waste Advisory Committee
(SWAC) Membership Openings.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr. Shutty/Trask moved and seconded to adopt the May 24, 2021,June 7, 2021, and
June 14, 2021 Briefing Minutes and May 11, 2021 and May 25, 2021 Regular Minutes as
presented. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8080840-8081093 $ 506,816.87
Direct Deposit Fund Warrant # 78165-78556 $ 766,544.68
Salary Clearing Fund Warrant # 7005966-7005999 $ 1,041,289.99
Treasure Electronic Remittances $
8.2 Approval to set a Public Hearing on Tuesday, July 6, 2021 at 9:15 a.m. to consider the 2020
Open Space Applications.
8.3 Approval of the Resolution increasing the fee to $600 per parcel for new applications and
reclassifications for the Open Space, Farm and Agriculture, and Designated Forest Land
programs effective August 1, 2021. (Exhibit A, Resolution # 2021-032)
8.4 Approval of the Resolution to amend Resolution # 40-08 adding two additional recording cash
drawers in the Auditor's Office at $50 each for an additional $100 and bringing their cash
drawer total from two to four equaling $200 altogether. (Exhibit B, Resolution # 2021-
033)
8.5 Approval to fill one additional temporary full-time Environmental Health Specialist (EHS) to
assist with the increases in Environmental Health reviews, permits, and enforcement cases until
December 31, 2021.
8.6 Approval for the Director of Support services to approve and pay the Helix Design Group invoice
for $44,325 and Colvos Construction Proposed Change Order # 12 for $660,865.37, totaling
$705,190.37.
8.7 Approval of the 2021-2023 Biennium Contract # K2216 between the Washington State
Conservation Commission and Mason County for the Voluntary Stewardship Program
implementation.
8.8 Approval of the amendment to Mason County Contract # 19-053 Interlocal Agreement with
Mason Conservation District relating to the Voluntary Stewardship Program extending the
contract to June 30, 2023.
8.9 Approval to accept a resignation in lieu of termination from Phillip Franklin effective July 2, 2021
and to approve the Separation, Release, and Hold Harmless Agreement to release and forever
discharge Mason County, its officers, agents, employees, agencies, and departments from any
and all existing and future claims, damages, and causes of action foreseen and unforeseen of
any nature whatsoever arising out of Phillip Franklin's employment with Mason County and to
pay the sum of$5,772.08 as agreed.
8.10 Approval of Consolidated Contract # CLH18253 Amendment 20 adding an additional $1,131,353
for COVID-19 support, extending the usage dates of the funding sources, and adding $24,400
for Group A Sanitary Surveys and Technical Assistance.
8.11 Approval of the Medicaid Transformation Project(MTP) partner contract.
8.12 Approval to sign the Mason County Reserve and Contingency Policy to amend Resolution # 72-
19. (Exhibit C, Resolution # 2021-034)
8.13 Approval of the Mason County Commissioners'2022 and 2023 Preliminary Budget Preparation
Guidelines.
8.14 Approval for the Chair to sign the Vehicle Take-Home Assignment Authorization Request Forms
for the calendar year 2021 for Jeremy Seymour.
8.15 Approval for the Chair to sign and enter the County into a Professional Services Agreement with
North Mason Resources for the period of July 1, 2021 through December 31, 2021 to provide
basic essential items to the poor or infirm with a strong preference towards veterans in Mason
County.
8.16 Approval to reclassify the Levy/Personal Property Technician to an Administrative Data
Technician in the Assessor's Office effective 'un,e 16, 2021 July 1, 2021 and place the
incumbent in Step 5 of the 2021 AFSCME Salary Scale, reclassify one Financial Analyst position
to a Senior Financial Analyst position placing the incumbent in Step 9 of the AFSCME Salary
effective guige 16, 2921 July 1, 2021. and autherization te create, post,
8.17 Approval to amend Resolution # 2021-018 to revise the Non-Represented Salary Scale Range
Alignment to reclassify the Budget Manager from Salary Range 32 to Budget and Finance
Manager at Salary Range 39 and place the incumbent in Step 5 effective July 1, 2021, reclassify
the Administrative Services Manager from Salary Range 29 to Central Services Manager at
Salary Range 40 and place the incumbent in Step 5 effective July 1, 2021, and authorization to
create, post, and fill a County Administrator Position at Salary Range 47, eliminate the Support
Services Director position and appoint Frank Pinter as the Interim County Administrator, at
Salary Range 47, Step 5, effective July 1, 2021, and create, post, and fill a Human Resources
Administrator position at Salary Range 38 on the Non-Represented Salary Range Scale.
(Exhibit D, Resolution # 2021-035)
8.18 Approval to submit the 2021-2023 Ecology Local Solid Waste Funding Assistance (LSWFA) grant
application to the Department of Ecology and authorize the Public Works Director and/or Deputy
Director/Utilities and Waste Management to sign the necessary agreements.
2 1 June 22 , 2021 Commission Minutes
8.19 Approval of the revised Small Works, Consulting, and Vendor Roster Resolution that replaces
Resolution # 56-17 and amends Chapter 3.48 of the Mason County Code. (Exhibit E,
Resolution # 2021-036)
8.20 Approval of Contract Amendment 4 for a time extension with Kennedy/Jenks Consultants, Inc.
to wrap up the project and submit the general sewer plan to Ecology for the Belfair sewer
extension phase 2 project.
8.21 Approval of the Unmasking Procedure for Mason County Employees and facilities to be
consistent with current CDC, Washington State DOH, and Washington State Governor's
guidance for persons fully vaccinated for COVID-19.
8.22 Approval of the Washington State Office of Public Defense Grant#GRT21048 in the amount of
$19,656 for distribution of funds for the purpose of pro viding indigent defense representation
pursuant to State v. Blake.
8.23 Approval of the amended Interpreter Reimbursement Program Interagency Agreement#
IAA21627 to increase the reimbursement amount from$10,269 to$13,863.
8.24 Approval of the Mason County Electronic Signature Po/icy. (Exhibit F, Resolution # 2021-
037)
8.25 Approval for the Chair to sign a Letter of No Obligation for a Special Occasion Liquor License for
Backcountry Hunters&Anglers for an event on June 26, 2021 in Belfair.
8.26 Approval to create, post, and fill one additional Real Property Technician position within the
Assessor's Office, as an interim, for Succession Planning.
8.27 Approval to create,post, and fill one full-time Deputy Prosecuting Attorney to assist with the
additional unexpected caseloads due to the backlog created by the Washington State Supreme
Court's State v. Blake decision.
8.28 Approval to increase the Current Expense funding for the existing Victim/Witness Advocate
position to fulfil statutory and Constitutional obligations to witnesses and victims of crime.
8.29 Approval to create,post and fill one temporary additional Accounting Technician position within
the Community Services, Public Health Department.
8.30 Approval to post, interview, and fill for a vacated Secretary/Receptionist position in Support
Services.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.30 with
the removal of item 8.15 for separate discussion and vote. Motion carried unanimously.
N-aye; S-aye; T-aye.
Item 8.15
Jennifer Beierle shared that during the 2021 budget process, the Board set aside $5,000 in the Current
Expense Non-Departmental budget for the purpose of providing essential items to the poor and infirm
with a strong preference towards veterans. After going through the Request for Proposals process, a
draft reimbursable contract was established with North Mason Resources to provide $5,000 worth of
resources split between the North end of the County and the South end of the County. Each
individual served must prove they qualify as poor or infirm and are limited to one transaction per week
with a maximum value of$50 in any one transaction. A 10% allowance for administration costs is
also included in the $5,000 total. Essential items include food, water, shower tokens, bus passes,
hygiene kits, towels, propane, fuel, blankets, etc. Cmmr. Neatherlin feels that extenuating
circumstances have come up that need further discussion.
Item 8.15 approval for the Chair to sign and enter the County into a Professional Services
Agreement with North Mason Resources for the period of July 1, 2021 through December
31, 2021 to provide basic essential items to the poor or infirm with a strong preference
towards veterans in Mason County was removed for separate vote. No action taken.
9. Other Business (Department Heads and Elected Officials)
Loretta Swanson, Public Works Director, discussed the chip sealing project on McEwan Prairie.
Application and materials were flawless in the morning, but the emulsion in the afternoon did not
3 1 June 22 , 2021 Commission Minutes
bind properly. The road is now sealed with good binding. However, Public Works is pausing the
project from continued application and will follow up with testing to find what caused the issue
and to find a solution. The Commissioners are aware of the situation and appreciate the staff for
being onsite to assess and mitigate the situation. There is a claim for damages process for those
who have been affected by this project.
Patti McLean, Assessor, shared the Annual Notice of Values were mailed June 15, 2021. Cmmr.
Neatherlin mentioned there has been talk of not increasing County taxes this year, however the
Assessors are required by law to evaluate properties and 100% of value.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments
to the 2021 budget. Staff: Jennifer Beierle
Jennifer Beierle shared that this is for the 2021 Budget Supplemental Appropriations and
Amendments. Total adjustments to authorized expenditure appropriations in the General Fund
are $236,627. Total adjustments to authorized expenditure appropriations in funds other than
the General Fund are $8,441,540. Requests in the General Fund are: Emergency Management
increase of$2,823 for an EMPG grant; District Court increase of$25,269 AOC funding for
COVID expenditures and reimbursement for interpreter services; Superior Court increase of
$7,315 for AOC funding for COVID expenditures; WSU increase of$6,000 for a WSU MOU
increase for a 3/4 time employee to full-time; Emergency Management increase of$1,700 for
FEMA COVID expense for DEM overtime and driver records; Facilities and Grounds increase of
$4,500 for increase to budgeted moto pool fuel; Community Development increase of$43,150
for BERK Belfair UGA EIS contract increase and moving 2020 unexpended funds portion to
2021; Parks and Trails increase of$4,500 for increase to budgeted motor pool fuel; Non-
Departmental increase of$5,000 for County contribution to Gorst Coalition; Facilities and
Grounds increase of$6,430 and Motor Pool decrease of$6,430 for transfer of vehicle # 268;
Therapeutic Courts increase of$84,368 for a new AOC grant for family recovery court; and
Auditor increase of$52,002 for interim financial analyst for succession planning for a
retirement in May 2022. Requests in the Special Fund are: Fund 350 REET 1 increase of
$300,000 for Building 10 remodeling portion of phase II; Fund 403 North Bay Sewer increase
of$125,000 for higher than expected CFC revenue used to improve lift stations; Fund 501
Equipment Rental and Revolving increase of$652,500 for purchase of two dump trucks on
behalf of County Roads; Fund 105 County Road increase of$652,500 for the ER&R rate for the
purchase of the aforementioned dump trucks; Fund 105 County Road increase of$126,100 for
completion of salt shed project approved in the 2020 budget; Fund 413 Belfair Sewer increase
of$100,989 for refinance of debt in 2020 resulted in higher principal payment due in 2021;
Fund 155 American Rescue Plan Act Fund increase of$6,484,451 for 1/2 of the American
Rescue Plan Act Funds and known expenditure of Sheriff's Office body and vehicle cameras for
$702k and other approved expenditures to be determined.
Cmmr. Shutty/Trask moved and seconded to approval of budget amendments for
2021 budget supplemental appropriations and amendments total adjustments to
authorized expenditure appropriations in the General Fund are $236,627 and total
adjustments to authorized expenditure appropriations in funds other than the
General Fund are $8,441,540. Motion carried unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to consider approval of the changes to Chapter 12.08 Highway Approaches of
the Mason County Code. Staff: Mike Collins (Exhibit G, Resolution # 2021-038)
Mike Collins shared the last update to Chapter 12.08 was done in December of 1973. Public
Works is recommending several changes to bring the code up to current State laws defined in
RCW 36.75. With the recommended code updates, the County permit fees went from a
4 1 June 22 , 2021 Commission Minutes
reimbursable $25 to a non-reimbursable $200. A change to the maintenance policy,
12.08.110, clarifies that in an emergency the County will do what is necessary in order to keep
the water flowing.
Cmmr. Trask/Shutty moved and seconded to approve the changes to Chapter 12.08
Highway Approaches of the Mason County Code. Motion carried unanimously. N-
aye; S-aye; T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:48 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
vowIIAAi11
McKenzie Smit Cler the Board Randy 1,4 atherlin, h it
Kevin Shutty, Co missioner
Sharon Trask, Commissioner
5 1 June 22 , 2021 Commission Minutes
Resolution No. 1011- 032
Amends Resolution No. 2020-13
Fee Schedule for
Current Use Assessment Programs and Designated Forest Land
WHEREAS,the Open Space Taxation Act,enacted in 1970, allows property owners to
have their Open Space,Farm and Agricultural, and Timber Lands valued at their
current use rather than their highest and best use;
WHEREAS,RCW 84.34.030 states"An owner...desiring current use classification...The
application shall be accompanied by a reasonable processing fee if such processing fee
is established by the city or county legislative authority...";
WHEREAS,RCW 84.33.130(2) states"An owner of land desiring that it be designated
as forest land...The application shall be accompanied by a reasonable processing fee
when the county legislative authority has established the requirement for such a fee."
WHEREAS,the agreements for these programs are recorded in the Auditors office and
the Auditors Recording Fee will increase by$100 effective July 26, 2021. It is
recommended to increase the per parcel fee to$600 for new applications and
reclassifications for the Open Space, Farm and Agriculture and Designated Forest Land
programs;
NOW,THEREFORE BE IT HEREBY RESOLVED BY THE MASON COUNTY BOARD
OF COMMISSIONERS TO amend the fee to$600 per parcel for new applications and
reclassifications for the Open Space,Farm and Agriculture and Designated Forest Land
programs effective August 1,2021.
Adopted this 22nd day of June, 2021.
Board of County Commissioners
ATTEST: Mason County,Washington
McKenzieVrnithL,JClerk of the Board R dy Neatk4lin,Chair
S TO FORM:
Sharon Trask,Commissioner
Timo Whi d Chief Deputy y
Prosecuting Attorney
Kevin Shutty,gmmissioner
Printed From Mason County D ill
Printed From Mason County DMS
RESOLUTION NO 2021- 33
TO AMEND RESOLUTION#40-08
MASON COUNTY AUDITOR'S OFFICE CASH DRAWERS
WHEREAS,Resolution No.40-08 amended Resolution No.127-00 and established two(2)cash drawers at
$50 each totaling$100 for the Recording Department of the Mason County Auditor's Office
WHEREAS,the Auditor's Office finds that they now need four(4)cash drawers at$50 each totaling$200
for the Recording Department
WHEREAS,Resolution#33-07 authorizes that all requests or changes in petty cash funds be submitted to
the Mason County Treasurer for review and approval before coming to the Board of County Commissioners for
approval in an open public meeting
WHEREAS,the Treasurer of Mason County has reviewed and approved the changes as submitted in this
resolution to amend Resolution No.40-08
WHEREAS,on approval this resolution by the Board of County Commissioners,the Mason County
Auditor is authorized to voucher$100 from the Recording Department Current Expense budget to fund the new cash
drawers.
NOW,THEREFORE BE IT RESOLVED,by the Mason County Commission that Resolution#40-08 is
amended to establish the cash drawers for the Recording Department in the Mason County Auditor's Office as
follows:
Recording Department (4)Cash Drawers$50 each for a total of$200
DATED this day of June,2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy eatherlin, hair
Sharon Trask,Co
Kevin Shu issioner
7
min
,C mmissioner
Attest:
McKenzie Suitt Board
to form:
Tim ,Chief Deputy Prosecutor
Cc:Auditor,Auditor's Finance,Treasurer
Printed From Mason County DMS
Printed from Mason County DMS
RESOLUTION NO. V2.1a�)4-
AMENDING RESOLUTION 72-19
IN THE MATTER OF ESTABLISHING A FINANCIAL RESERVE AND CONTINGENCY POLICY FOR
MASON COUNTY,WASHINGTON
WHEREAS, the Mason County Board of County Commissioners, as the county
legislative authority and the Mason County Finance Committee deem it to be fiscally
responsible to maintain cash flow reserves in the County Funds and to provide sufficient
reserve funds as required by law to cover bond covenants, the smooth running of the County
and pay current obligations;
NOW THEREFORE BE IT RESOLVED by the Mason County Board of County
Commissioners that the Financial Reserve and Contingency Policy be adopted as part of the
County Budget process to achieve the goals outlined. These goals were established by the
Mason County Board of County Commissioners beginning in 2018 over a five year period
for all reserves except the Contingency Reserve which was established beginning in 2019
over the successive next five years.
A. General Policy
The County shall maintain reserves required by law, ordinance and/or bond covenants.All
expenditures drawn from reserve accounts shall require prior Board approval unless
previously authorized by the Board for expenditure within the County's annual budget.
The County Finance Committee will review annually the required reserve levels necessary
to meet the reserves established herein. If it is determined that the reserves should be
adjusted, the County Finance Committee shall propose an amendment to these policies.
If reserves and/or fund balances fall below required levels as set by this policy,the County
shall include within its annual budget a plan to restore reserves and/or fund balance to the
required levels.
The County's annual general fund budget will be adopted in the positive with expenditures
not exceeding revenues, excluding beginning and ending fund balances unless any of the
following conditions exist: the Mason County Board of County Commissioners develop a
plan to restore the shortfall to the reserve balances within one calendar year; the offset of
expenditures over revenue is due to "one-time" expenditures, or;the offset is due to
conservative budgeting and the net revenue over expenditures for the previous calendar year
is at least equal to the amount of the excess in expenditures over revenues in the current
budget year.
The County will allocate any funds from unanticipated excess revenues and/or unexpended
budget authority in the year following the actual recognition of these funds first to funding
reserves as set out in this policy then to other unanticipated expenditures.
All reserves will be presented in the County's annual budget.
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Printed From Masan County DM
Printed from Mason County QMS
B. General Fund Operating Reserves
The County will maintain a General Fund Operating Reserve to provide for adequate cash
flow, budget contingencies, and insurance reserves. Under this policy, General Operating
Reserves will be budgeted in the range of 15%- 25%of the prior year's actual expenditures,
excluding beginning and ending fund balances.
C. General Fund Contingency Reserve
The County will maintain a Contingency Fund and shall maintain a reserve equal to
$1,000,000 to provide a financial cushion to cover revenue shortfalls resulting from
unexpected economic changes or recessionary periods or to provide funds in the event of
major unplanned expenditures the County could face.
D. General Fund Technology Replacement Reserves
The County will maintain a Technology Replacement Reserve for replacement of costs
entity wide to cover computer hardware, software, or telephone equipment identified in the
County's Technology Replacement listing. The required level of reserve will equal each
year's scheduled costs. For example, if the 2019 equipment costs are budgeted at $100,000
the fund reserve balance must equal or exceed $100,000. Contributions will be made
through assessments to the using funds and departments and maintained on a per asset basis.
E. General Fund Equipment and Vehicle Replacement Reserves
The County will maintain a General Fund reserve for the replacement of vehicles and
equipment identified on the County's equipment replacement listing. The required level of
reserves will equal each year's scheduled replacement costs. For example, if the 2019
equipment replacement costs are budgeted at$100,000,the fund reserve balance must equal
or exceed$100,000. Contributions will be made through assessments to the using funds and
departments and maintained on a per asset basis.
F. General Fund Accrued Leave Reserve
The County will maintain an Accrued Leave Reserve to cover the cost of the liability in its
Accrued Leave Account. The reserve will be at least sufficient to cover one years estimated
accrued leave payout as well as any accrued leave payouts known and required to be paid
out in future years.
G. Sales and Use Tax Fund Reserve
The County will maintain a Sales and Use Tax Fund Reserve equal to 15%to 25%of the
prior year's actual expenditures, excluding beginning and ending fund balances.
H. County Road Fund Operating Reserves
The County will maintain a County Road Fund Operating Reserve to provide for adequate
cash flow. Under this policy, General Operating Reserves will be budgeted in the range of
15% -25% of the prior year's actual expenditures, excluding beginning and ending fund
balances.
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Primed From Mason County DMS
Primed from Mason County DMS
I. County Road New Road Projects Fund Reserve
The County will maintain a County Road New Road Projects Fund Reserve equal to
$4,000,000, or other amount set by the Board and adopted during the annual budget process.
I REET 2 Fund Reserve
The County will maintain a REET 2 Fund Reserve to provide for future debt payments
within the Belfair Wastewater& Water Reclamation Fund. The reserve will increase each
year, economic conditions permitting, by up to one-half of the scheduled transfer amount
from the REET 2 Fund into the Belfair Sewer Fund until the reserve is equal to $3,000,000,
or other amount set by the Board and adopted during the annual budget process.
K. Equipment Rental & Revolving Fund Reserve
The County will maintain an Equipment Rental&Revolving Fund Balance Reserve equal
to 15% -25%of the prior year's actual expenditures, excluding beginning and ending fund
balances.Approved this Uday of tt� W, 2021.
Mason County Board of Commissioners
Ran NNeatherlin,Chair
Kevin SShutty, /ommiisssioner
Sharon Trask,Cammissianer
Approved this Oeday of 2021.
Mason County Finance Committee
Lisa Frazier,M ounty Treasurer,Chair
Paddy McG 're, ason County Auditor,Secretary
Rand eatherlin,Mason County
Commissioner Attest:
MUM
McKenzie 9diith
Clerk of the Board
Approved as to form:
Tim teh _____
Chief Deputy Prosecuting Attorney
3
Printed From Mason County
Printed from Mason County DMS
RESOLUTION N0. MLM6
AMENDING RESOLUTION NO. 2021-018 TO REVISE THE NON-REPRESENTED SALARY SCALE
RANGE ALIGNEMENT TO RECLASSIFY THE BUDGET MANAGER FROM SALARY RANGE 32 TO
BUDGET& FINANCE MANAGER AT SALARY RANGE 39 AND RECLASSIFY THE ADMINISTRATIVE
SERVICES MANAGER FROM SALARY RANGE 29 TO CENTRAL SERVICES MANAGER AT SALARY
RANGE 40 AND CREATE, POST AND FILL A COUNTY ADMINSSTRATOR POSITION AT SALARY
RANGE 47, ELIMINATE THE SUPPORT SERVICES DIRECTOR AT SALARY RANGE 46, AND
CREATE, POST, AND FILL A HUMAN RESOURCES ADMINISTRATOR AT SALALRY RANGE 38 ON
THE NON REPRESENTED SALARY RANGE SCALE
WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all
employees...,
WHEREAS, The Board, has approved to reclassify the Budget Manager from Salary
Range 32 to a Budget & Finance Manager at Salary Range 39, and place the incumbent at Step
5, effective July 1, 2021, on the Non-Represented Salary Scale; and
WHEREAS, The Board, has approved to reclassify the Administrative Services Manager
from Salary Range 29 to a Central Services Manager at Salary Range 40, and place the
incumbent at Step 5, effective July 1, 2021, on the Non-Represented Salary Scale; and
WHEREAS, The Board, has approved to create, post, and fill a County Administrator at
Salary Range 47 on the Non-Represented Salary Scale, and appoint Frank Pinter as an interim
County Administrator and place him at Step 5 of the Salary Range effective July 1, 2021; and
WHEREAS, The Board, has approved to eliminate the Support Services Director position
at Salary Range 46 on the Non-Represented Salary Scale; and
WHEREAS, The Board, has approved to create, post, and fill a Human Resources
Administrator at Salary Range 38 on the Non-Represented Salary Scale; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does
hereby revise the Non-Represented Salary Scale Range Alignment approving a reclassification of
the Budget Manager at Salary Range 32 to Budget& Finance Manager at Salary Range 39, and
place the incumbent at Step 5, effective July 1, 2021, reclassify the Administrative Services
Manager at Salary Range 29 to Central Services Manager at Salary Range 40, and place the
incumbent at Step 5, effective July 1, 2021, and create, post, and fill a County Administrator
position at Salary Range 47, eliminate the Support Services Director, appoint Frank Pinter as an
interim County Administrator, at Salary Range 47, Step 5, effective July 1, 2021, and create,
post, and fill a Human Resources Administrator at Salary Range 38.
Printed From Mason County DIMS
Printed from Mason County DMS
DATED this day of June 2021.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
*_ Randy N6atherlin, air
McKenzie S th, C rk of the Board
APPROVED AS TO FORM: Kevin utty,Vommissioner
Tim Vhitehea , "`Sharon Tras , Commissioner
Printed From Mason County DMS
Printed from Mason County DMS
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
47 County Administrator TBD
46 Community Services Director 1015
Public Works & Utilities Director 4005
Undersheriff 3000
44 Deputy Director Public Works/Utilities &Waste Mgmt 4010
County Engineer 4008
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
Chief Superior Court Administrator 4650
41 Jail Lieutenant 3005
40 Engineering and Construction Manager 4030
Central Services Manager TBD
Community Development Administrator
39 Chief Finance Officer 2000
Budget & Finance Manager TBD
38 DEM/IT/Parks &Trails Manager 2059
Water &Wastewater Manager 4015
Chief Civil Deputy 3001
County Surveyor 4058
Facilities Manager 2058
Human Resources Administrator TBD
35 District Court Administrator 1180
Juvenile Court Services Deputy Administrator 1052
34 Road Operations & Maintenance Manager 4021
33 Engineer III 4033
Personal Health Manager 2171
Environmental Health Manager 2169
32 Project Support Services Manager 4201
31 Public Works Finance Manager 2011
30 Engineering & Construction Assistant Manager 4029
Printed From Mason Count*,DAAS
Printed from Mason County DMC
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Administrative Manager 2149
Chief Deputy Clerk 1108
Juvenile Detention Manager TBD
28 Engineer II 4032
27 Elections Superintendent 1080
26 Engineer 1 4031
25 Program Manager 1 2200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator 2045
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
Personnel & Risk Analyst
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
Victim/Witness Advocate 2154
11 Senior Deputy Coroner 3071
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
1 Central Shop Assistant 4099
Print From ou y.
Printed from Mason County DMS
ENTRY ENTRY"Step
RANGE ANNUAL 0" STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL
47 TBD TBD TBD TBD TBD TBD $ 13,209.73 $ 158,516.76
46 $ 118,229.76 $ 9,852.48 $ 10,105,16 $ 10,364.26 $ 10,629.96 $ 10,902.56 $ 11,182.06 $ 134,184.72
45 $ 96,295.92 $ 8,024.66 $ 8,424.62 $ 8,847.04 $ 9,068.26 $ 9,295.44 $ 9,526.14 $ 114,313.68
44 $ 93,981.36 $ 7,831.78 $ 8,224.60 $ 8,636.38 $ 8,851.72 $ 9,072.98 $ 9,300.16 $ 111,601.92
43 $ 91,681.20 $ 7,640.10 $ 8,022.32 $ 8,423.40 $ 8,635.22 $ 8,849.36 $ 9,071.80 $ 108,861.60
42 $ 89,536.80 $ 7,461.40 $ 7,834A8 $ 8,224.60 $ 8,431.68 $ 8,642.30 $ 8,857.64 $ 106,291.68
41 $ 87,322.08 $ 7,276.84 $ 7,640.10 $ 8,023.44 $ 8,223.44 $ 8,429.32 $ 8,639.94 $ 103,679.28
40 $ 85,263.36 $ 7,105.28 $ 7,461.40 $ 7,832.96 $ 8,029.42 $ 8,230.56 $ 8,436.42 $ 101,237.04
39 $ 83,176.32 $ 6,931.36 $ 7,279.26 $ 7,642.50 $ 7,832.96 $ 8,029.42 $ 8,230.56 $ 98,766.72
38 $ 81,188.64 $ 6,765.72 $ 7,104.10 $ 7,459.06 $ 7,647.22 $ 7,835.30 $ 8,032.92 $ 96,395.04
37 $ 79,200.72 $ 6,600.06 $ 6,930.16 $ 7,278.04 $ 7,459.06 $ 7,646,04 $ 7,836.50 $ 94,038.00
36 $ 77,312.16 $ 6,442.68 $ 6,765.72 $ 7,104.10 $ 7,282.76 $ 7,465.04 $ 7,651.92 $ 91,823.04
35 $ 75,452.16 $ 6,287.68 $ 6,602.40 $ 6,932.54 $ 7,105.28 $ 7,283.92 $ 7,466.20 $ 89,594.40
34 $ 73,662.96 $ 6,138.58 $ 6,443.90 $ 6,766.90 $ 6,936.08 $ 7,110.00 $ 7,287.52 $ 87,450.24
33 $ 71,859.60 $ 5,988.30 $ 6,287.68 $ 6,602.40 $ 6,766.90 $ 6,936.08 $ 7,110.00 $ 85,320.00
32 $ 70,170.24 $ 5,847.52 $ 6,139.76 $ 6,445.06 $ 6,605.94 $ 6,771.60 $ 6,940.84 $ 83,290.08
31 $ 68,409.84 $ 5,700.82 $ 5,987.14 $ 6,286.50 $ 6,442.68 $ 6,604.74 $ 6,770.42 $ 81,245.04
30 $ 66,818.88 $ 5,568.24 $ 5,846.32 $ 6,138.58 $ 6,292.38 $ 6,447.40 $ 6,609.48 $ 79,313.76
29 $ 65,200.80 $ 5,433.40 $ 5,703.16 $ 5,988.30 $ 6,139,76 $ 6,292.38 $ 6,449.78 $ 77,397.36
28 $ 63,638.40 $ 5,303.20 $ 5,568.24 $ 5,846.32 $ 5,991.84 $ 6,143.32 $ 6,297.14 $ 75,565.68
27 $ 62,091.12 $ 5,174.26 $ 5,432.22 $ 5,701.98 $ 5,846.32 $ 5,991.84 $ 6,140.98 $ 73,691.76
26 $ 60,614.40 $ 5,051.20 $ 5,303.20 $ 5,568.24 $ 5,705.52 $ 5,849.86 $ 5,996.60 $ 71,959.20
25 $ 59,123.52 $ 4,926.96 $ 5,173.04 $ 5,431.08 $ 5,567.08 $ 5,704.36 $ 5,848.68 $ 70,184.16
24 $ 57,732.24 $ 4,811.02 $ 5,051.20 $ 5,303.20 S 5,435.76 $ 5,570.64 $ 5,711.46 $ 68,537.52
23 $ 56,311.68 $ 4,692.64 $ 4,926.96 $ 5,173.04 $ 5,303.20 $ 5,435.76 $ 5,570.64 $ 66,847.68
22 $ 54,977.76 $ 4,581.48 $ 4,811.02 $ 5,052.40 $ 5,177.78 $ 5,306.76 $ 5,439.30 $ 65,271.60
21 $ 53,628.48 $ 4,469.04 $ 4,692.64 $ 4,928.16 $ 5,051.20 $ 5,176.62 $ 5,305.60 $ 63,667.20
20 $ 52,336.56 $ 4,361.38 $ 4,580.28 $ 4,809.82 $ 4,929.32 $ 5,053.56 $ 5,178.98 $ 62,147.76
19 $ 51,072.48 $ 4,256.04 $ 4,469.04 $ 4,692.64 $ 4,811.02 $ 4,930.50 $ 5,054.76 $ 60,657.12
18 $ 49,866.00 $ 4,155.50 $ 4,362.56 $ 4,581.48 $ 4,695.04 $ 4,813.38 $ 4,932.90 $ 59,194.80
17 $ 48,644.88 $ 4,053.74 $ 4,257.22 $ 4,470.26 $ 4,582.68 $ 4,696.22 $ 4,814.56 $ 57,774.72
16 $ 47,480.40 $ 3,956.70 $ 4,155.50 $ 4,362.56 $ 4,472.62 $ 4,583.86 $ 4,697.38 $ 56,368.56
15 $ 46,330.32 $ 3,860.86 $ 4,054.92 $ 4,256.04 $ 4,361.38 $ 4,469.04 $ 4,581.48 $ 54,977.76
14 $ 45,209.28 $ 3,767.44 $ 3,955.54 $ 4,153.14 $ 4,257.22 $ 4,363.74 $ 4,473.80 $ 53,685.60
13 $ 44,115.36 $ 3,676.28 $ 3,859.70 $ 4,053.74 $ 4,154.32 $ 4,258.42 $ 4,364.94 $ 52,379.28
12 $ 43,050.72 $ 3,587.56 $ 3,767.44 $ 3,955.54 $ 4,054.92 $ 4,156.70 $ 4,259.60 $ 51,115.20
11 $ 42,014.40 $ 3,501.20 $ 3,676,28 $ 3,859.70 $ 3,956.70 $ 4,056.12 $ 4,156.70 $ 49,880.40
10 $ 41,020.08 $ 3,418.34 $ 3,587.56 $ 3,767.44 $ 3,860.86 $ 3,957.90 $ 4,057.30 $ 48,687.60
9 $ 40,012.08 $ 3,334.34 $ 3,501.20 $ 3,676.28 $ 3,767.44 $ 3,862.06 $ 3,957.90 $ 47,494.80
8 $ 39,060.72 $ 3,255.06 $ 3,415.96 $ 3,587.56 $ 3,677.46 $ 3,768.58 $ 3,863.26 $ 46,359.12
7 $ 38,094.96 $ 3,174.58 $ 3,334.34 $ 3,501.20 $ 3,587.56 $ 3,677,46 $ 3,770.98 $ 45,251.76
6 $ 37,200.96 $ 3,100.08 $ 3,256.26 $ 3,418.34 $ 3,503.54 $ 3,591.10 $ 3,681.04 $ 44,172.48
5 $ 36,292.08 $ 3,024.34 $ 3,174.58 $ 3,334.34 $ 3,418.34 $ 3,503.54 $ 3,591.10 $ 43,093.20
4 $ 35,440.32 $ 2,953.36 $ 3,100.08 $ 3,256.26 $ 3,337.96 $ 3,421.90 $ 3,505.94 $ 42,071.28
3 $ 34,573.92 $ 2,881.16 $ 3,025.52 $ 3,175.78 $ 3,256.26 $ 3,337.96 $ 3,421.90 $ 41,062.80
2 $ 33,736,32 $ 2,811.36 $ 2,952.16 $ 3,100.08 $ 3,176.94 $ 3,257.44 $ 3,337.96 $ 40,055.52
1 $ 32,940.96 $ 2,745.08 $ 2,881.16 $ 3,024.34 1 $ 3,100.08 $ 3,176.94 $ 3,257.44 $ 39,089.28
Printed From Mason County D '
Printed from Mason County DMS
RESOLUTION NO._=-030
REPLACING RESOLUTION NO.56-17
FOR MASON COUNTY
SMALL PUBLIC WORKS,CONSULTANT AND
VENDOR ROSTERS
A RESOLUTION OF THE COMMISSIONERS OF MASON COUNTY WASHINGTON,ON THE
SUBJECTS OF ESTABLISHING A SMALL PUBLIC WORKS ROSTER PROCESS TO AWARD
PUBLIC WORKS CONTRACTS,A CONSULTING SERVICES ROSTER FOR ARCHTTECTIURAL,
ENGINEERING,AND OTHER PROFESSIONAL SERVICES AND A VENDOR ROSTER FOR
GOODS AND SERVICES NOT RELATED TO PUBLIC WORKS CONTRACTS.
WHEREAS,RCW`39.04.155,was recently amended and other laws regarding contracting for public
works by municipalities,allow certain contracts to be awarded by a small work and other laws regarding
contracting for public works by municipalities,allow certain contracts to be awarded by a small works
roster process;and
WHEREAS,Ch. 39.80 RCW and other laws regarding contracting for consulting services by
municipalities allow certain contracts to be awarded by a consultant roster process;and
WHEREAS,RCW 39.04.190,regarding purchase of materials,supplies,or equipment not connected to a
public works project,allows certain purchasing contracts to be awarded by a vendor roster process;
NOW,THEREFORE,THE BOARD OF COMMISSIONERS OF MASON COUNTY,WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. Resolution No. 56-17 hereby replaced,amending Chapter 3.48 of the Mason County
Code.
Section 2. MRSC Rosters. The County has contracted with the Municipal Research and Services
Center of Washington(MRSC)to have their official rosters hosted in the online database
for County use for small public works contracts,consulting services,and vendor services
developed and maintained by MRSC through MRSC Rosters and the Public Works
Director is authorized to sign the contract.
Section 3. Small Public Works Roster.The following small works roster procedures are
established for use by the County pursuant to RCW 39.04.155:
1. Cost.The County need not comply with formal sealed bidding procedures for the construction,
building,renovation,remodeling,alteration,repair,or improvement of real property where the
estimated cost does not exceed Three Hundred and Fifty Thousand Dollars($350,000),which
includes the costs of labor,material,equipment,sales,or use taxes as applicable.Instead,the
County may use the Small Public Works Roster procedures for public works projects as set forth
in this resolution.The breaking of any project into units or accomplishing any projects by phases
is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract
that may be let using the small works roster process.
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2. Publication. At least once a year,MRSC shall,on behalf of the County publish in a newspaper
of general circulation within the municipality's jurisdiction a notice of the existence of the small
works roster and solicit the names of contractors for the small works roster.MRSC shall add
responsible contractors to the small works roster at any time that a contractor completes the
online application provided by MRSC,and meets minimum State requirements for roster listing.
3. Telephone,Written,or Electronic Quotations.The County shall obtain telephone,written,or
electronic quotations for public works contracts from contractors on the appropriate small works
roster to assure that a competitive price is established and to award contracts to a contractor who
meets the mandatory bidder responsibility criteria in RCW 39.04.350(1).The County may
establish supplementary bidder criteria under RCW 39.04.350(2)to be considered in the process
of awarding a contract.
a) A contract awarded from a small works roster will not be advertised. Invitations for
quotations shall include an estimate of the scope and nature of the work to be performed
as well as materials and equipment to be furnished.However,detailed plans and
specifications need not be included in the invitation.
b) Quotations may be invited from all appropriate contractors on the appropriate small
works roster.As an alternative,quotations may be invited from at least five contractors
on the appropriate small works roster who have indicated the capability of performing the
kind of work being contracted,in a manner that will equitably distribute the opportunity
among the contractors on the appropriate roster."Equitably distribute"means that the
County may not favor certain contractors on the appropriate small works roster over other
contractors on the appropriate small works roster who perform similar services.
If the estimated cost of the work is from one hundred and fifty thousand dollars
($150,000)to three hundred fifty thousand dollars($350,000),the County may choose to
solicit bids from less than all the appropriate contractors on the appropriate small works
roster but must notify the remaining contractors on the appropriate small works roster
that quotations on the work are being sought. The County has the sole option of
determining whether this notice to the remaining contractors is made by:
(i) publishing notice in a legal newspaper in general circulation in the area where the
work is to be done;
(ii) mailing a notice to these contractors;or
(iii) sending a notice to these contractors by facsimile or email.
c) At the time bids are solicited,County staff shall not inform a contractor of the terms or
amount of any other contractor's bid for the same project;
d) A written record shall be made by County staff of each contractor's bid on the project and
of any conditions imposed on the bid. Immediately after an award is made,the bid
quotations obtained shall be recorded,open to public inspection and available by
telephone and/or electronic request.
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4. Limited Public Works Process. The County may award a contract for work,construction,
alteration,repair,or improvement project is estimated to cost less than fifty thousand dollars
($50,000),the County may award such a contract using the limited public works process provided
under RCW 39.04.155(3).For a limited public works project,the County will solicit electronic
or written quotations from a minimum of three contractors from the appropriate small works
roster and shall award the contract to the lowest responsible bidder as defined under RCW
39.04.010. After an award is made,the quotations shall be open to public inspection and available
by electronic request.
For limited public works projects,the County may waive the payment and performance bond
requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW,
thereby assuming the liability for the contractor's nonpayment of laborers,mechanics,
subcontractors,material men,suppliers,and taxes imposed under Title 82 RCW that may be due
from the contractor for the limited public works project. However,the County shall have the
right of recovery against the contractor for any payments made on the contractor's behalf.
The County shall maintain a list of the contractors contacted and the contracts awarded during the
previous 24 months under the limited public works process,including the name of the contractor,
the contractor's registration number,the amount of the contract,a brief description of the type of
work performed,and the date the contract was awarded.County staff using this process shall
submit the required information to the IS Department to add to the award list that is kept on the
Mason County webpage.
5. Determining Lowest Responsible Bidder.The Board or authorized designee shall award the
contract for the public works project to the lowest responsible bidder provided that,whenever
there is a reason to believe that the lowest acceptable bid is not the best price obtainable,all bids
may be rejected and the Board may call for new bids.A responsible bidder shall be a registered or
licensed contractor who meets the mandatory bidder responsibility criteria established by RCW
39.04.350 and who meets any supplementary bidder responsibility criteria established by the
County.The mandatory bidder responsibility criteria of RCW 39.04.350 now includes a
requirement for the County to verify a bidder has received training on prevailing wage and public
works requirements or that the bidder is exempt from this training because they have completed
three or more public works projects and have had a valid Washington business license for three or
more years.This verification is required prior to awarding a contract for prevailing wage public
works projects.
In addition,as required by RCW 39.06.020,a public works contractor must verify responsibility
criteria for each first-tier subcontractor and a subcontractor of any tier that hires other
subcontractors must verify responsibility for each of its subcontractors.Verification shall include
that each subcontractor,at the time of subcontract executions,meets the responsibility criteria
listed in RCW 39.04.350 and,if appropriate,possesses licenses required by Chapter 19.28 RCW
or 70.87 RCW.This verification requirement,as well as the responsibility requirement,must be
included in every public works contract and subcontract of every tier.
6. Award. All of the bids or quotations shall be collected by County staff.
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Small Works,Consultant and Vendor Roster Resolution
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a) County staff shall then present all bids or quotations and their recommendation for award
of the contract to the Board.The Board shall consider all bids or quotations received,
determine the lowest responsible bidder,and award the contract;or
b) The Board may delegate authority to a County department to request informal or
formal bids and to award public works contracts to the lowest bidder for projects costing
more than the authorized County department purchasing thresholds.
Section 4. Consulting Services Roster.The following consulting services roster procedures are
established for use by the County pursuant to RCW 39.80.030:
1. Consulting Services.Consulting services are professional services that have a primarily
intellectual output or product and include architectural and engineering services as defined in
RCW 39.80.020.
2. Publication. At least once a year,MRSC shall,on behalf of the County publish in a newspaper
of general circulation within the municipality's jurisdiction a notice of the existence of the
consulting services roster and solicit the names of consultants for the consulting services roster.
MRSC shall add responsible consultants to the consulting services roster at any time that a
consultant completes the online application provided by MRSC,upload a Statement of
Qualifications,and meets minimum State requirements for roster listing.
3. Review and Selection of the Statement of Qualifications Proposals.The County shall use the
following process to select the most highly qualified Architectural or Engineering firm off of the
Consulting Services Roster to provide the required services:
a) County staff shall have an established criterion that must be consider in evaluating
Architectural or Engineering firms for a given project.Such criteria shall include a plan
to ensure that minority and women-owned firms and veteran-owned firms are afforded
the maximum practicable opportunity to compete for and obtain public contracts for
architectural or engineering services.The level of participation by minority and women-
owned firms and veteran-owned firms shall be consistent with their general availability
within the jurisdiction of the county.
b) County staff shall evaluate the written statements of qualifications and performance data
on file with the county at the time that architectural or engineering services are required;
c) Such evaluations shall be based on the criteria established by County staff.
d) County staff shall conduct discussions with one or more firms regarding anticipated
concepts and the relative utility of alternative methods of approach for furnishing the
required services.
e) The firm deemed most highly qualified by the agency to do the project will be selected.
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Small works,Consultant urns Vendor Roster Resolution
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Printed from Mason County DMS
4. Award.
a) The Board considers the proposal received and awards the contract; or
b) The Board may delegate authority to a County department to award projects for
consulting services for projects costing more than the authorized County department
purchasing thresholds.
Section 5. Vendor List Roster.The following vendor list roster procedures are established for use
by the county pursuant to RCW 39.04.190:
1. Purchase of materials,supplies or equipment not connected to a public works project in an
amount of$10,000 or less. The County is not required to use formal sealed bidding procedures
to purchase materials,supplies or equipment,not connected to a public works project where the
cost will not exceed$10,000.The County will attempt to obtain the lowest practical price for
such goods and services.
2. Purchase of materials,supplies or equipment not connected to a public works project in an
amount between$10,000 and$50,000.The County may use the following vendor list
procedure. Purchases more than$50,000 require Formal Competitive Bidding.
a)Publication.At least twice per year,MRSC shalt,on behalf of the County publish in a
newspaper of general circulation within the municipality's jurisdiction a notice of the
existence of the vendor list roster and solicit the names of vendors for the vendor list roster.
MRSC shall add responsible vendors to the vendor list roster at any time when a vendor
completes the online application provided by MRSC,and meets minimum State
requirements for roster listing.
b)Telephone,Written,or Electronic Quotations. The County shall use the following
process to obtain telephone,written or electronic quotations from vendors for the purchase
of materials,supplies,or equipment not connected to a public works project:
(i) A written description shall be drafted of the specific materials,supplies,or equipment
to be purchased,including the number,quantity,quality,and type desired,the
proposed delivery date,and any other significant terms of purchase;
(ii) County staff,shall make a good faith effort to contact at least three(3)of the vendors
on the roster to obtain telephone or written quotations from the vendors for the required
materials,supplies,or equipment;
(iii) County staff,shall not share telephone,written or electronic quotations received
from one vendor with other vendors soliciting for the bid to provide the materials,
supplies,or equipment;
(iv) A written record shall be made by County of each vendor's bid on the material,
supplies,or equipment,and of any conditions imposed on the bid by such vendor;
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3. Determining the Lowest Responsible Bidder. The County shall purchase the materials,
supplies,or equipment from the lowest responsible bidder,provided that whenever there is reason
to believe that the lowest acceptable bid is not the best price obtainable,all bids may be rejected
and the County may call for new bids.
4. Award All of the bids or quotations shall be collected by the County.County shall create a
written record of all bids or quotations received,which shall be made open to public inspection or
telephone inquiry after the award of the contract.Any contract awarded under this subsection
need not be advertised.
a) County staff shall then present all bids or quotations and their recommendation for award
of the contract to the Board.The Board shall consider all bids or quotations received,
determine the lowest responsible bidder,and award the contract; or
b) The Board may delegate authority to a County department to award bids for materials,
supplies or equipment costing more than the authorized County department purchasing
thresholds.
5. Posting.A list of all contracts awarded under this procedure shall be posted on the County
webpage.The list shall contain the department/location of bid documents,name of the vendor
awarded the contract,the amount of the contract,a brief description of the items purchased,and
the date it was awarded.County staff using the vendor roster,shall submit the required
information to the IS Department to add to the award list that is kept on the Mason County
webpage.
EFFECTIVE this 110ay of June,2021
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Mu h/
McKenzie S lith, RANDY ATHERLIN,Chair
Clerk of the Board
APPROVED AS TO FORM: KgVIN SHU Y,Vice Chair
Ch. DPA �SAAARON TRASK,Commissioner
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Small Works,Consultant and Vendor Roster Resolution
Printe From Mason County DM
Printed frorn Mason County DMS
RESOLUTION NO. CI
MASON COUNTY ELECTRONIC SIGNATURE POLICY
WHEREAS,the Uniform Electronic Signatures Act(UETA)authorizes local agencies
in Washington State to use and accept electronic signatures in the same legal effect as a hand-
written signature in most cases.
WHEREAS,the Board of Mason County Commissioners recognize that it is in the best
interest of Mason County to establish an electronic signature policy to come into compliance
with the use of electronic signatures.
NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County
Commissioners does hereby adopt the Mason County Electronic Signature Policy(Attachment
A).
APPROVED this (1, day of 2021.
BOARD F COUNTY COMMISSIONERS
Ran#Nematherl1n,Chair
Kevin
S/hutty,✓/fmniissioner
^+=Saks A_l'L
Sharon Trask,Commissioner
ATTEST:
ciCCYll
McKenzie S 'th,6crk of the Board
f' APPROV AS TO FORM:
(I........... . JI;
Tim Whlteheicf,thief DPA
C: Accounting,Treasurer,Public Works,Budget&Finance
Printed From Mason County DMS
Printed from Mason County[CMS
co,.
Mason County
Electronic Signature Policy
I. Purpose
This Policy establishes when electronic signature technology may replace a hand-
written signature for internal and external business purposes. The Policy is
intended to strongly encourage the use of paperless, electronic documents where
appropriate, feasible, and allowed by law. The two-fold goal is to make electronic
signature usage the norm of business practices countywide and to make the
process of implementing electronic signature services as simple as possible.
Minimizing barriers to implementation and standardizing the use of electronic
signatures across the county promotes the county's efforts to achieve the "best-
run government" by improving administrative efficiencies and supporting our
long-term sustainability goals. This Policy provides specific guidance on how to
implement, maintain, and establish internal controls for the use of electronic
signature technology, and applies to signatures required for the processing of
county documents.
II. Organizations Affected
This Policy applies to all Mason County department heads and elected officials
and all employees of their respective offices.
III. Definitions
"Network Engineer" refers to Mason County's Department of Information
Technology (MCIT) Lead.
"Department" means any department or office managed by an elected official of
any branch of Mason County government.
1
rinted Frorn v o
Printed from Mason County DMS
"Electronic Signature" or"e-signature" means an electronic sound, symbol, or
process attached to or logically associated with a contract or other record and
executed or adopted by a person with the intent to sign the record.
"MCIT" refers to Mason County's Department of Information Technology.
"MCIT Management" refers to the Mason County Information Technology
Department.
IV. Policy
A. Acceptance of Electronic Signatures
1. Departments may use Electronic Signatures to show approval,
authorization and/or certification for electronic submissions, with the
same force and effect as signatures affixed by hand. An Electronic
Signature satisfies a signature requirement on a county document.
Discretion is given to the department to determine which documents will
be eligible for Electronic Signature, unless where required by statute or
County policy.
2. A department that accepts Electronic Signatures must comply with
MCIT's methods and processes for Electronic Signature as set forth in this
Policy. Exceptions to the policy as stated herein must be approved by the
Board of Mason County Commissioners.
3. Departments electing to use Electronic Signatures will follow the
following guidelines:
a. For documents sent external to the county for signature, especially
those that have a legally binding effect (including, but not limited
to contracts, subpoenas and permits) and therefore require high-
level authentication and security measures in a locked format,
departments are required to use the county's contracted Electronic
Signature vendor(s).
b. For documents used internal to a county department, or between
county departments, that do not require high-level authentication
and a locked format (for example, using a text box containing a
signature that is inserted into the document), while use of the
county's vendor is encouraged, departments are given the
discretion to use an alternative Electronic Signature vendor. In
these cases, a request for an exception to policy is not required.
However, for any other internal documents identified as needing
signatures that have a legally binding effect, or require high-level
authentication and security measures in a locked format,
departments are required to use the county's contracted Electronic
Signature vendor.
2
Printed From Mason County DMS
Printed from Mason County DMS
4. Departments that accept and use Electronic Signatures for documents
that also require a notary certification are permitted to accept and use an
electronic notary certification if the notarial act complies with state law as
outlined in Chapter 42.45 RCW.
5. The county's contracted Electronic Signature vendors) will manage all
functions related to the affixing of e-signatures to, and access and storage
of, designated county documents. MCIT will ensure that the electronic
signature software is fully integrated into current MCIT approved software
for document generation. The intent is to promote the standard use of
Electronic Signature services and options among departments as a "best
practice."
6. Documents sent to the county that originate at an external
organization, requesting an e-signature using a method or process
selected by the external organization, can be signed electronically by
county staff as long as supervisors of both parties agree to the method or
process beforehand and the routing and approval process is followed in
the same manner as hand-written signatures for items requiring Mason
County Commissioner Board Action, per the Board's operating guidelines,
currently Resolution No. 02-19.
B. Mason County Department Business Applications
1. New Electronic Signature service implementations: Elected Officials,
directors, managers, and supervisors (or their designees), of departments
desiring to implement Electronic Signature services for the first time, or
replace an existing vendor providing this service, should contact MCIT by
submitting a Help Desk ticket for requirements, pricing, training, and
scheduling. Departmental Information Technology employees will be an
alternate source of support in establishing e-signature services.
2. Existing Electronic Signature services: Departments with Electronic
Signature services provided under contract with another vendor prior to
the effective date of these policies are expected to migrate to the county's
contracted Electronic Signature Vendor when their current vendor contract
expires (or is terminated) or when there is an option to renew or extend
the contract. No department may enter into any vendor agreement for
any Electronic Signature service that is not the county's contracted vendor
without the prior written consent of the Network Engineer or designee.
Departments may be permitted to maintain their use of a third-party
management system that has an embedded Electronic Signature
processes with the submission and approval of an Exception Request.
3. Process for Making an Exception Request: Departments desiring to use
another Electronic Signature vendor must request a waiver from the
Network Engineer or his/her designee in advance. The Network Engineer
or his/her designee will provide a recommendation to MCIT Management
for any exception to policy requested. MCIT Management has ultimate
authority to grant case-by-case exceptions for the use of an alternative
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Printed from Mason County DMS
solution instead of the county's approved Electronic Signature
vendor. Due to an emphasis on standardizing best practices across the
county, only in rare circumstance will requests for a waiver be approved.
C. Electronic Signature Security and Privacy
1. MCIT and its Electronic Signature vendor shall maintain and administer
IT security requirements, ensuring the safeguarding of sensitive electronic
documents and information stored by the vendor.
2. All departments accepting Electronic Signatures must be familiar with
county policies and guidelines governing IT security, and required actions
in the event of a security breach.
D. Internal Controls, and Documentation Preservation and Retention
1. Departments that elect to use Electronic Signatures are responsible for
determining, in conjunction with the Prosecuting Attorney's office, where
applicable laws permit an Electronic Signature to be used. Departments
that opt to use Electronic Signatures must adopt/amend their business
practices to support the requirements of this Policy.
2. Records of documents signed by Electronic Signature(s) must remain
searchable and retrievable for the required retention period as established
by policy and law.
3. The Electronic Signature vendor shall ensure that the documents
signed electronically, once completed and stored electronically, cannot be
changed or altered.
a. In cases where documents are initiated electronically and sufficient
controls do not exist to ensure the integrity of the document's date,
MCIT will notify the authorized user and the authorized individual
must print, review, and sign the document. The printed records are
considered the official source document and retained per the
retention schedule.
E. Contracts
1. MCIT shall establish and administer countywide contracts with vendors
for the providing of Electronic Signature solutions for county documents.
2. MCIT Management shall keep the Board of Mason County
Commissioner's or their designee apprised of all matters associated with
the establishment and administration of contracts with vendors for the
providing of Electronic Signature solutions for county documents.
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Printed from Mason County DMS
3. No department may enter into any vendor agreement for any
Electronic Signature service that is not the county's contracted vendor
without the prior written consent of MCIT Management.
4. MCIT, through the establishment of contracts with vendors and other
related partners, shall assist departments in understanding contract
requirements and the pricing structure options relative to Electronic
Signature services.
F. Annual Reporting
The Network Engineer or designee will work with departments each year
to collect usage data to monitor the progress of e-signature usage across
the county, including e-signature volume and document types.
V. Implementation Plan, Methods and Processes
A. MCIT Management shall establish and maintain the methods and
processes for management of Electronic Signature services, including, but
not limited to, access to the Electronic Signature system, contracting for
Electronic Signature services, monitoring the unit cost per signatures, and
standard business processes and procedures.
B. The Department of Information Technology is responsible for
implementation of this Policy. Individual departments are responsible for
setting up the use of electronic signature methods and processes within
their department.
C. The Department of Information Technology is responsible for
communicating this Policy to the departments within the County and other
appropriate parties annually.
VI. Maintenance
A. This Policy will be maintained by the Mason County Information
Technology Department, or its successor department.
VII. Consequences for Noncompliance. Departments that elect to use electronic
signatures, and do not conform to this policy, may be in violation of County Code
and State Law. Failure to comply with this policy may result in MCIT
Management restricting or terminating the use of electronic signatures for the
department's documents.
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Mason.�ed From
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RESOLUTION NUMBER 2021--Qg
A RESOLUTION REPLACING A RESOLUTION ADOPTED DECEMBER 24, 1973
TITLED
"REGULATIONS GOVERNING THE CONSTRUCTION OF APPROACHES TO COUNTY ROADS"
WHEREAS, RCW 36.75.130, provides that no person shall be permitted to build or have an
approach to a County road without first obtaining permission from the Board of Commissioner and
provides that the Board may adopt reasonable rules for the construction of approaches and provides
that the construction of approaches shall be under the supervision of the County Engineer and that
the cost for the approach shall be at the expense of the person benefitted; and
WHEREAS, RCW 36.75.140, provides that it shall be the duty of the Board to perform all
acts necessary and proper for the administration of the County roads; and,
WHEREAS, a resolution adopted in 1973 codified as Mason County Code Chapter 12.08 set
forth the rules and regulations for the location and construction of approaches to County roads in
Mason County; and,
WHEREAS,the County Engineer recommends amending Mason County Code, Chapter
12.08 "Highway Approaches", to reflect current state laws and county policies; and,
WHEREAS, it appears to be in the public interest that the Board continue to delegate
authority to the County Engineer and/or their designee to carry out the hereafter policy including
rules, regulations and standards.
NOW THEREFORE, BE IT ORDAINED, the amended regulation shall supersede all prior
regulations and practices in Mason County and shall govern all approaches, including but not limited
to driveways and private access roads, not approve by the County prior to the adopted date below.
NOW THEREFORE, BE IT FURTHER ORDAINED,the Board of Mason County
Commissioners replace the resolution adopted on December 24, 1973(signed December 26, 1973)
with the revised Mason County Code Chapter 12.08 as shown on the attached.
ADOPTED this 1�ay of 2021.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie S h, CI rk of the Board Randy eatherflin, hair
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APPROVED AS TO FORM:
Kevin Shutty,tommissioner
—Tim—W—hite --
Ch. Deputy Prosecuting Attorney Sharon Tr sk, Commissioner
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Chapter 12.08 - HIGHWAY APPROACHES*
Sections:
12.08.010— Purpose
12.08.020— Regulations adopted -Scope—Conformance required
12.08.030—Access
12.08.040—Approach Construction Required
12.08.050— Permit Required, Application Review
12.08,060— Permit Fees
12,08.070— Inspections
12.08,080—Construction- Requirements
12.08.090—Construction - Improper
1Z08.100— Responsibility for Cost
12.08.110— Maintenance
12.08.120— Expectations
12.08.010— Purpose.
The purpose of this chapter is to provide reasonable rules for the construction of road
approaches from abutting property to county roads pursuant to RCW 36.75.130 et seq. This
chapter requires permits, provides for inspection of proposed and actual construction of said
approaches, and provides penalties for violations of this chapter.
12.08.020 - Regulations adopted—Scope—Conformance required.
The following rules and regulations for the location and construction of approaches to county
roads in Mason County are adopted as of June 22, 2021. These amended regulations shall
supersede all prior regulations and practices in Mason County and shall govern all approaches,
including but not necessarily limited to driveways and private access roads. Any person wishing
to construct or modify an approach onto any mason county roadway shall obtain a permit for
such work within the right-of-way from the Public Works Department and shall comply with
these regulations, county road standards and Chapter 36.75 RCW.
The County Engineer or their designee shall be authorized to issue permits for road approaches
j to county roads; provided that the applicant complies with appropriate rules, regulations and
conditional requirements of the issued permit.
The county may limit the number, width, location and configuration of driveway(s) to provide
access to any property, as may be necessary in the public interest for reasons of safety.
12.08.030—Access.
Each property owner is entitled to reasonable access to the county road system. Access to a
particular roadway and/or at a particular location may be restricted in certain circumstances
including, but not limited to:
1. Locations where limited access rights have been obtained by the county.
2. When reasonable access can be established through other roadways or lanes,
both public and private.
3. When topographic features may cause the access to be unsafe or undesirable
to the county.
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Printed from Mason County DMS
12.08.040—Approach Construction Required.
All property owners shall be required to construct a new road approach, to County
standards,
any time an access point is added to the County road system or in conjunction with any
construction or change in use of the property that may increase the traffic volume or
change the type of traffic entering or exiting the roadway.
A building permit issued by the Mason County Building Department shall not pass a final
inspection until the County Engineer or their designee has verified that permitted access
exists or an approach permit has been issued for the intended use.
In evaluating if a new road approach is required or if an existing approach must be brought
up to current standards as a condition of issuing a permit required by the Mason County
Building Department, the County Engineer or their designee,will use the following
thresholds:
• Construction of any dwelling or accessory dwelling
• Construction of any commercial or industrial structure
• Placement or replacement of a manufactured home
• Ingress or egress to a county road for commercial or industrial purposes other than
temporary approaches
Any subdivision or modification of parcel boundaries that results in an approach serving
more than a single parcel shall be required to construct one approach, unless circumstances
warrant more than one (sight distance, topography, etc.) for the new parcels lacking an
approach to county standards as a condition of approval and must be surveyed and recorded
with the Mason County Auditor's Department. A road approach permit will need to be issued
and pass final inspection as part of this process.
For new joint use approaches that are not a result of a division of land,the first applicant for
a road approach permit shall be required to construct the approach to County standards.
12.08.050 - Permit Required, Application Review
i
All property owners constructing a new road approach or making upgrades or modifications
to an existing approach shall first file an approach permit application with the Public Works
Department. The application forms are available from the department and online.
Applications that are turned in incomplete will not be accepted and returned to applicant.
When a completed application is received, the County Engineer or their designee, will
review the application and approve, deny or request additional information. Public Works will
make every effort to complete the application review and inspection process within 7-10
business days.
The review of the application will include:
• Ensuring the information on the application is accurate and appropriate to the
subject property.
• Ensuring the site sketch is accurate as to the location and type of approach
requested by the applicant.
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Printed from Mason County DMS
• A site visit to determine any conditional requirements that may need to be added
to the permit (the access shall be marked by the applicant).
If approved, the applicant will then proceed with construction of their access if the
required permit fees have been paid. If not approved, the County Engineer or their designee
will notify the applicant.
If during the course of the review it is determined that the approach is already permitted,
and conforms to all permit requirements at the time of original issuance, and the permittee
is not proposing any modifications to the approach, the reviewer will update the current
County permitting program and notify applicant that no additional action is required in
relation to the approach. Generally, no new approach permit will be issued.
12.08.060 - Permit fees.
No new approach or alteration of an existing approach to any County road shall be constructed
until the person benefitted by or desiring such approach has been issued a permit by the Public
Works Department on a form which will be provided; except that the County may alter or
improve any existing approach to a county road when such alteration or improvement is
necessary to the proper maintenance of the county road.
After approval of the permit for a new approach or modification to an existing approach the
applicant shall pay a non-refundable permit fee of two hundred dollars ($200).
The fee may be waived in the following circumstances:
• The approach is existing and found to be in conformance with the standard and policies
at the time of its original permitting and no modifications to the approach are proposed or
required.
• The approach connects directly to a private road which provide access to the County
road system.
If the permit expires or the work has not been completed after 360-days the applicant shall re-
apply and pay the permit fee again.
In addition to the permit fee, a bond (or cash deposit) may be required in an amount to be
determined by the County Engineer or designee.
12.08.070-Inspection.
All construction within the county right of way is subject to inspection and approval by the
County Engineer or their designee for the permit to be considered valid. All debris, including
wind blow sand/dirt and debris shall be removed from the roadway, road shoulder and
roadside ditch along the entire frontage of the property before final inspection will be
approved.
Inspection of the work may include, but is not limited to, the following..
• Verification that the geometric layout is consistent with permit requirements
• Verification and/or testing of compaction for base course and pavement within the
County right of way
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• Verification of layer thickness for base course and pavement within the County
right ofway
• Verification that all conditional requirements have been satisfied
The applicant shall request an inspection by online permit portal, calling or emailing the
Public Works Department when their access is ready for inspection. If the work is not ready
for inspection, the inspection will be failed and the applicant will be required to schedule a
new inspection. If the applicant establishes a history of requesting inspections when the
work to be inspected has not been completed, an additional hundred dollars ($100) fee
may be added to the permit in order to compensate the County for costs incurred.
Work completed without a required prerequisite inspection being approved will be
automatically failed and Public Works will require the permittee to demonstrate that the
previous work meets all permit requirements or all such work shall be removed by the owner
at their own expense.
Records for each road approach will be kept on file in the Public Works Department.
Records will consist of all applications,whether approved or not, and all permits with
supporting construction records. Records will be maintained in accordance with Mason
County record retention policy and applicable state laws.
12.08.080 -Construction—Requirements.
After approval of permit application and permit fee has been paid, the applicant will be issued
the permit. The permittee shall install the access per their permit requirements and current
minimum standard specifications. These minimum standard specifications may not be sufficient
for all approach types. It is the sole responsibility of the permittee to provide a road approach
design that is appropriate for the intended use. Public Works makes no certification that
approaches constructed to minimum standards will be sufficient and, if due to special use of or
conditions on an approach, the County Engineer and their designee may direct that additional
design work be required. This may include, but not be limited to, certification of the adequacy of
the approach by a licensed engineer.
All approaches shall pass a final inspection by the County Engineer or their designee in order
for the permit to be finalized. Final inspection shall include a review of the approach surface,
size and location. All debris, including wind blow sand/dirt and debris shall be removed from
the roadway, road shoulder and roadside ditch along the entire frontage of the property
before final inspection will be approved.
Any damage to the roadway, roadway shoulder or drainage ditch resulting from the permittee's
activities shall be repaired at the permittee's sole cost and expense and paid prior to final
approval of the road approach permit.
In accordance with RCW 19.122.030, the property owner shall be responsible to obtain
utility locates by using the statewide one-number locating service.
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Printed from Mason County DMS
12.08.090 -Construction—Improper.
All access points to the county road system shall have a permit and shall comply with all
requirements of that permit. Approaches that were constructed under previous versions of
this policy, but are considered to be non-conforming approaches under the current version,
shall be considered unpermitted approaches when changing property use and will need to
re-apply.
Pursuant to RCW 36.75.130, any person failing to obtain the permission from the Public
Works Department prior to constructing an approach is guilty of a misdemeanor and subject
to prosecution.
The Public Works Department will issue a warning to any property owner observed to be
constructing or have constructed an unpermitted approach. The warning will give the
property owner ten (10) business days in which to remove said approach or complete an
approach permit application. If the property owner fails to comply with the conditions of the
warning letter,the matter will be forwarded to the Mason County Sheriff Department forfurther
action.
Upon failure of the permittee to use, occupy, or maintain an approach the County Engineer
or their designee will notify the permittee verbally (if possible) and by first class letter of the
non-compliance. If, after thirty (30) days the non-compliance has not been corrected, the
County Engineer or their designee may order any such work to be done to remove the
approach.
The County Engineer or their designee reserves the right to revoke or deny any and all
approach permits when the approach creates a danger to the traveling public.
In addition to all other enforcement actions authorized under the code, any person, firm,
partnership, association,joint venture, corporation or other legal entity who fails to correct an
approach will be required to compensate the county for the removal of the approach.
Compensation shall include administration time as well as equipment and materials to remove
or improve the approach. Reimbursement shall be made to the Public Works Department.
12.08.100 - Responsibility for Cost.
Pursuant to RCW 36.75.130, all costs of construction and maintenance of approaches to any
county road shall be at the expense of the person benefitted by or desiring such approach and
all work shall be done in accordance with specific requirements stipulated by the County
Engineer or their designee and permit issued by the Public Works Department.
12.08.110 - Maintenance.
The maintenance of an approach off of a county-maintained road is the responsibility of the
person, whose property is served by the approach, including culvert replacements.
In the event a culvert needs emergency maintenance or replacement, to preserve a County
road, or, if, because of a County road or maintenance project, a culvert needs to be relocated or
removed, the County will be responsible for the cost. In the event a culvert needs replacement
due to age or damage, it is the property owner's responsibility.
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If a culvert is causing damage to a County road, the County may opt to replace the culvert, and
back charge the property owner associated costs.
Clearing of snow from approaches is the responsibility of the property owner.
12.08.120 - Expectations.
Nothing in these regulations shall be construed to prohibit the County from building approaches
to replace existing approaches during reconstruction or maintenance of any county road, or
providing necessary access to property adjacent to roads constructed on new alignment. The
construction of approaches on new construction shall be as negotiated by the County and the
property owner at the time right-of-way is secured for the improvement.
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Printed from Mason County CIM a