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Home My WebLink About2021/08/23 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of August 23,2021 Monday,August 23,2021 9:00 A.M. Great Peninsula Conservancy—Nathan Daniel Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Nathan shared a presentation on Protecting, Stewarding,&Connecting All People to the Land. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Ross McDowell shared that the Area Command meetings are being held Mondays and Wednesdays. • Ross discussed the draft Real Estate Excise Tax(BEET)2 projects list for 2021- 2022. The items listed in green are the priority for 2021. These items include(d) renovating bathrooms at five of the parks;replacing an old tractor;purchasing a trailer with pressure washer;re-seeding Sandhill fields 4,5,6,and 7;replacing wood chips at playgrounds;funding an additional full-time employee through the end of the year. Cmmr.Neatherlin shared that North Mason does not currently have a park with lighting,all-season field,or a playground. • Ross shared the 2021 Field Rental Rates for Soccer. Originally the rates were set up to be game and practice specific,youth versus adult leagues. North Mason Soccer uses fields 4,5,6,and 7 at Sandhill and have not been charged a fee. North Mason Pee Wees and other baseball teams are generally charged$9.75 per hour. This year all entities will be charged. Soccer season will need to end by a certain date to allow for seeding before baseball season. Mason County has more fields than a lot of other Counties. The biggest complaint is last minute cancellations. Cmmr.Neatherlin feels all entities should be charged and when looking at the pricing structure to consider whether it is non-profit or for-profit. Approved to move forward. • Diane Zoren asked to extend the contract with Dedrick Allen of MasonWebTV.com for streaming services through December 31,2022. Approved to move forward. • Diane shared the Memorandum of Understanding(MOU)with the Housing Authority. The MOU is asking for just under$102k to help the Housing Authority develop a new management structure through September 30,2022. Frank added that at this time there are no funds for the Housing Authority to expend in order to ask for reimbursement,there is a cash flow issue and funds would be needed up front from the County. The Housing Authority could come forward with updates on a quarterly basis to report changes and finances. Cmmr.Neatherlin would like a complete breakdown of the audit assessment done by the new accounting and auditing contractor retroactive to 2017. Approved to move forward. • Frank shared that the County Administrator search closed last Friday and there were 17 total applicants. Prothman scheduled a 90-minute Executive Session with the Board on August 30,2021 at 11:00 a.m.to discuss and review applicants and come up with 5-6 applicants to interview. Interviews are scheduled for September 14, 2021 via Zoom. Approved to move forward. • Frank reviewed the American Rescue Plan Act(ARPA)projects. New additions and/or updates include the ability for Mason County to ask for reimbursement of lost revenue. The Treasury Department put forward a lost revenue analysis that shows all Government entities should grow 4-5%a year for revenue growth. Jennifer Beierle did a preliminary review and we may be able to recover$1.5-2 million of ARPA funding to use as revenue reimbursement back into the General Fund. There are no restrictions or reporting requirements. These funds can be used for anything once in the General Fund other than as a"rainy day"fund. • Frank shared an MOU with the Corrections Deputy Union requesting a sign on bonus for new recruits;$5,000 up front after the recruit passes their probationary period and$5,000 after 36 months of employment with the County. Approved to move forward. • Kelly Bergh discussed the amendment to the Community Development Block Grant (CDBG)Program for microenterprise building connections to extend the deadline from March 31,2022 to December 31,2022. Approved to move forward. • Jennifer Beierle shared the 2022 Budget process and timeline. Preliminary budget entry was due August 9,2021. The Auditor will present the 2022 preliminary budget on September 7,2021. Budget Level 3 revenues and expenditures will be emailed to departments August 24,2021. Training is available via Zoom at 2:00 p.m.August 24,2021 for help with Project Level Request(PLR)forms. PRLs are due by September 14,2021. Budget overview and workshops will begin late September or early October. Department Heads will need to contact Diane Zoren or McKenzie Smith to schedule. A resolution to set a Public Hearing will be done November 9, 2021 and adoption of the 2022 Budget will be done December 6,2021. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Dave shared COVID data from Area Command was pulled from five sources and is on a vertical climb. Deaths and hospitalizations are increased. Currently Mason County has one ICU bed available and no negative pressure beds available. St. Pete's,Capital Medical Center,and Kitsap hospitals have zero beds. Mason Health and Peninsula are the primary vaccine providers as well as pharmacies. Pfizer has been FDA approved for general use. Vaccines are recommended for age 12 and up. At this time there is not enough demand for vaccine clinics. A third"booster"dose will be authorized for general use September 20,2021. There is guidance for those who are immunocompromised. Positivity rate jumped from I%to 8%. There is a backlog in reporting negative tests,positive tests are reported immediately. 94.6%of individuals in the hospital positive for COVID are unvaccinated. The mask mandate goes into effect today. Dr.Dean Gushee added that COVID patients are having to be doubled up in rooms. There are 10 COVID-positive patients in the hospital at this time. Surgeries are being cancelled,care is put off for patients who have other conditions,and conference rooms may potentially be converted into patient rooms. There may be an uptick in vaccinations due to the new Governor's mandates. It is possible for individuals to get two variants of COVID. • Alex Paysse shared the two-year Local Solid Waste Financial Assistance grant for a total allotment of$174,490.67 to support one Solid Waste Staff. This contract is for the 2021-2023 biennium and has been reviewed by legal. Approved to move forward. • Alex discussed the Clean Water District Advisory Committee. Partner feedback was received from the Hood Canal Coordinating Council and Lower Hood Canal Watershed Coalition. The following decisions were recommended:a Commissioner will run and chair the meeting and only be a voting member if there is a tie;a City Council Member will remain on the board;Citizen board members will go from two to three;and the Staff representative from the County will be non-voting. Approved to move forward. • Marissa Watson discussed the Shoreline Master Program(SMP)Periodic review and update. Periodic reviews are mandated to be done every eight years under RCW 90.58. The Planning Advisory Committee recommends approval with a few revisions. The Department of Ecology's initial determination of consistency was received on August 13,2021. The Consistency Review document is broken up into five sections: consistency with State law,critical areas resource ordinance consistency,consistency of SMP with Comprehensive Plan and other development regulations,other issues or recommendations,and Title 15 Development Code. • Dave discussed the new mask mandate. Front facing staff must wear a mask. Staff "behind the line"must wear a mask when leaving their desk/office. If staff are in a group setting,a mask must be worn. 10:30 A.M. BREAK 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Richard Dickinson shared a news release for the 2022 Water and Sewer System Rate Increases for North Bay,Rustlewood,and Beards Cove which will increase by 3.4%. • Loretta and Richard have been working with Kevin Guijosa and Justin Phelps to refine a list of American Rescue Plan Act projects with cost estimates. Arrears due to COVID will be included as well. • Staff met with individuals in Oak Park to go over traffic concerns. Additional speed limit signs will be installed throughout the community. • Lake Limerick will have a new stop sign installed. • Loretta shared other work items include starting striping,wrapping up chip seal projects,and starting culvert projects out at Homer-Adams and Katy Creek. 10:50 A.M. Executive Session—RCW 42.30.110(1)(b)(c)Real Estate Commissioners Neatherlin, Shutty,and Trask met in Executive Session via Zoom from 11:46 a.m.to 12:04 a.m.for real estate. Also attending was Frank Pinter and Loretta Swanson. 11:05 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in Closed Session via Zoom from 12:04 a.m.to 12:13 a.m.for labor discussion. Also attending was Frank Pinter. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS //)SI, �0&0� � andy Neatherlin Sharon Trask Kevin Shutty Chair Commissioner Commissioner