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HomeMy WebLinkAbout2021/09/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 13,2021 Monday, September 13,2021 9:00 A.M. Veterans Advisory Board Interviews Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • The Board interviewed Pamela Stevens-Perez and David Peppard for the Veterans Advisory Board. Pamela Stevens-Perez was selected. 9:15 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Frank gave an update on the American Rescue Plan Act(ARPA)funding. Contracts for Public Utility District No. 1,Hood Canal Communications,Economic Development Council,Public Utility District No.3,and Belfair Water have been sent out for review and signature. Revenue reimbursement numbers are being discussed and will be brought before the Board. • Frank discussed the disposition of two Public Works parcels on the corner of Highway 101 and 102,parcel 7 and 8. An offer to purchase has been reviewed in Executive Session. Commission would like Frank to discuss requirements with Tim Whitehead. • Frank shared that Debra Munguia accepted the lobbyist contract. Approved to move forward. • Frank discussed the replacement of the Emergency Management(DEM)/Information Technology(IT)/Parks manager position. The position would be split into two— DEM and IT/Parks. The DEM management position would require a position to be opened and fulfilled. The IT/Parks management position would be handled under Central Services and labeled Project Manager. The current position is Range 38 and the new position would be Range 32 and would also handle administrative services for Facilities. A job description is being drafted. Commission would like the new County Administrator to help restructure the position and provide Lead Pay for staff currently handling those positions. • Diane Zoren shared the Public Utility District(PUD)Privilege Tax Resolution authorizing the Treasurer to distribute funds each year on an on-going basis. Approved to move forward. • Nichole Wilston brought forward a contract with Mason General to provide Hepatitis B vaccines,respirator FIT medical reviews,and supplies that expired in 2020. There are no changes to cost and the new contract would go until December 31,2026. Approved to move forward. • Jennifer Beierle shared the August 2021 Financial Report. Revenue collected through the end of August is$28,896,817. About$800k more has been collected in property taxes this year versus last year mainly due to the levy shift. Sales tax is $1.2 million more than last year for a total of$5.4 million. Interest is down$293k compared to last year. Expenditures through the end of August are$24,599,052 and are at 60%of the total budget. Both Parks and the Coroner will need a budget amendment for fuel. The Six-Year Specific Revenue Streams comparison,all have increased except for the Road Diversion Property Tax due to the levy shift. Sales Tax collected in August was$800,707. Projected end of year revenue is around$7.5 million. Current expense cash is$20,656,905;and total Special Fund cash is $42,113,578. Motor Pool Budget to Actual Expenditures$990,742 has been spent. Fuel costs for departments have been underestimated. All vehicles have come in that were purchased for 2021. Special and Other Funds revenue is$40,787,322 and Special and Other Funds expenditures is$31,131,021. 10:00 A.M. Auditor's Office—Leo Kim Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Leo presented the State Auditor's Office(SAO)Entrance Conference yearly audit and internal control assessments performed documents. The document is broken down into sections: SAO email;SAO informal entrance conference;SAO annual report; SAO engagement letter;internal control assessment by Teresa D.Johnson, CPA;and draft update for jail internal control assessment by Teresa D.Johnson, CPA. The cost of the audit is estimated to be approximately$90k. 10:15 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Dave discussed needing a storage space location and pole building for Public Health COVID-19/emergency supplies. Currently there are four trailers,however two were left out in the weather and have issues with leaking water. CARES Act funding can be used but must be obligated by December. • Alex Paysse brought forward a request to post and backfill an upcoming vacancy for an Environment Health Specialist position. Approved to move forward. • Alex discussed releasing a Clean Water District Advisory Committee Vacancy news release. Approved to move forward. • Lydia Buchheit shared a position request for a temporary full-time Public Health Nurse/Registered Nurse for COVID response assistance using COVID funding. Approved to move forward. • Lydia shared a position request for a temporary full-time Community Health Specialist for COVID response using COVID funding. This will allow staff to return to their normal duties and fulfill other grant deliverables. Approved to move forward. • Dave presented Consolidated Contract amendment 23 which adds$29,605 for emergency preparedness;$202,891 for foundational public health services;$50k for overdose prevention;extends the COVID-19 coordinated response ending date to December 31,2021;$16,924 for maternal child health;and$15k for work in wastewater management. Approved to move forward. • Kell Rowen discussed hiring a building official and having a full-time fire marshal. Timing wise,the building official would be hired first to help write the fire marshal job description and select an applicant. 10:45 A.M. BREAK 10:50 A.M. WSU Extension Office—Dan Teuteberg Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Dam highlighted the Summer 2021 Report on accomplishments of Mason County WSU. This summer Mason County 4-H participated in the Grays Harbor County Fair. A rock painting virtual engagement was done with families and children. Educators have been at the Farmer's Market to provide resources to low income families. Farming and septic workshops have been provided to the community. 717 pounds of food has been donated that was grown in Catalyst Park. Noxious Weed program has been partnering with State parks and the Forest Service to do work in Mason County. Tuesday, September 14,2021 10:00 A.M. Executive Session—RCW 42.30.110(1)(g)County Administrator Interviews Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom from 10:30 a.m.3:00 p.m.with an hour lunch break. Frank Pinter and Diane Zoren were also in attendance. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Rididy Neat lin Shazon Trasic Kevin Shu Chair Commissioner Commissioner