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HomeMy WebLinkAbout2021/09/20 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 20,2021 Monday, September 20,2021 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Diane Zoren asked if the Commission would like to continue to have Briefings every Monday and Commission meetings every other Tuesday. Approved to move forward with that schedule until the end of the year. • Diane shared that Alison Voss sent in an application for the Lewis-Mason-Thurston Area Agency on Aging Advisory Council. Commission asked to set up an interview. • Frank discussed paying 10%Lead Pay to Nichole Wilston,Carl"Bud"Olson,and Tammi Wright until management positions are created and filled. Approved to move forward. • Frank shared the January 2021-December 2023 Collective Bargaining Agreement for Teamsters Union Local No.252 representing Mason County's Juvenile Detention Unit and Probation Unit. Approved to move forward. • Frank asked to place a vacancy for the Housing Authority Board news release since Gary Endo resigned from a term that expires June 2023. Approved to move forward. • Nichole Wilston shared a Resolution to amend Resolution#73-03 to change the County agent dedicated to receive claims for damages from Clerk of the Board to Claims Manager. Approved to move forward. • Jennifer Beierle proposed a solution for the$5k Veterans contract to help the poor and infirm that was not voted on in June 2021. Instead of doing another Request for Proposals,this could be added to the American Rescue Plan Act(ARPA)funds which would need to be encumbered by 2024. $5k for the northern end of Mason County and$5k for southern end of Mason County. Crossroads Housing will handle disbursement. • Frank shared the Mason County Safety Memoranda detailing the specificity of County requirements for masking. This contract has gone through legal and will be sent to all staff. 9:15 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Loretta would like to set up a Public Hearing for a Franchise Agreement Application for the Orchard Beach Community Group Water System. Approved to move forward. • Loretta shared a request to approve the purchase for two pumps for the Lakeland Village North Bay water reclamation facility. There was a catastrophic pump failure at the Lakeland lift station. Included are three quotes for replacement pumps. Richard Dickinson recommends replacing both bumps with the same type of pump and electrical. The other pump at the lift station is about 4 years old with about 1 year of life left. This may qualify to use ARPA funds due to infrastructure. Approved to move forward. • Loretta shared a Public Hearing will be set for the Boyer Road speed limit. • Loretta gave a status report and overview of the recent heavy rainfall. The biggest impact was at the Olympic Ridge project in Belfair where debris left the site and entered the storm system. Another affected site was the Cedarland project in Allyn. A forest practices site above State Route 106 was also monitored. 9:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Lydia Buchheit asked to opt in to the new contracts from Commerce for Eviction Rent Assistance Program(ERAP 2.0)to support people with rental assistance. Approved to move forward. • Lydia shared that the Quixote Communities would like to extend their contract an additional year due to construction costs and delays. Approved to move forward. • Kell Rowen gave an update on the Planned Action Environmental Impact Statement (EIS)for Belfair. Consultants did additional work on transportation and water issues. A supplemental draft EIS will be put together September 27,2021 and will be published and available on the website a week after. The draft will be returned to Consultants October 4,2021. The Planning Advisory Commission will receive the draft the week of October 11,2021 for their October 18,2021 meeting. There will be a 30-day comment period which will run through November 12,2021. November 15,2021 is the preliminary final EIS staff review. The final EIS will be published the week of December 6,2021. Commission will need to act 7 days or later from the date the final EIS was published. Effective date can be once adopted or a later date. • Marissa Watson requested clarification on the wording for the new Hiawatha LLC rezone. Approved to move forward with the wording"commercial access". 10:30 A.M. Executive Session—RCW 42.30.110(1)(g)County Administrator Interviews Commissioners Neatherlin,Shutty,and Trask met in Executive Session via Zoom from 10:30 a.m.to 1:30 p.m. for County Administrator interviews. Also attending was Frank Pinter,Diane Zoren,Steve Worthington,Barry Gaskins,and Sonja Prothman. 3:00 P.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom • Frank shared the Mason County Housing Authority rental and rental subsidy arrearages request for up to$129,757. Currently past due rent is hindering their ability to pay mortgages,insurance,auditors,and service providers. Through the Department of Commerce,the County can use ARPA to grant the funds to assist "nonprofits impacted by COVID because of the need to keep those services available in the community". For the Eviction Rental Assistance Program,tenants have to ask for assistance, landlords are unable to. This would allow the Housing Authority to cover rent of tenants who choose not to ask for assistance. The Housing Authority is three months behind on Housing and Urban Development(HUD)payments and has been given 72 hours' notice to cover past due mortgage payment,Thursday, September 23,2021 before 5:00 p.m. Funds can be given as arrears or as a grant. Arrears would require documentation on a tenant-by-tenant basis and would be best to go through an agency such as Crossroads. Commission would like more information before moving forward. The meeting adjourned at 3:30 p.m. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Lqa- leandy Nea rlin Sharon Tras c K vin Shutty Chair Commissioner Commission