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2021/10/11 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF October 11, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Co 1854 To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of Health 20-03.3, in-person attendance is restricted. Our Commission meetings are live streamed at.http://masonwebtv.com/ and we will accept public comment via email dlz@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 11, 2021 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Monday and Thursday 8:00 A.M. Area Command Meeting* Public Works Meeting Room A 100 Public Works Way *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Monday, October 11, 2021 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Lewis-Mason-Thurston Area Agency on Aging Advisory Board Interview 9:10 A.M. District Court —Judge Steele 9:25 A.M. Community Services — Dave Windom 9:50 A.M. Juvenile Court — Jim Madsen 9:55 A.M. BREAK 10:00 A.M. Support Services — Frank Pinter Commissioner Discussion — as needed 10:45 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 10/08/21 at 1:19 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: George Steele, Presiding Judge DEPARTMENT: District Court EXT: 278 BRIEFING DATE: f l PREVIOUS BRIEFING DATES: _CIf this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Human Resources Legal Other— please explain ITEM: DEPARTMENT REORGINIZATION Chief District Court Administrator- Court Executive Officer Chief Deputy Administrator EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Chief District Court Administrator: Over the past several years the duties of the District Court Administrator have evolved and have accelerated as of late. The District Court on its level, performs similar functions of the Superior Court, County Clerk, Probation and Therapeutic courts. In addition, the District Court Administrator manages the Trial Court Improvement funds for both District and Superior Court and the only management person in the District Court system is the current Court Administrator. Over the past several years, the responsibilities of the Court Administrator have morphed and expanded based on changes in court rules, legislation and Supreme Court orders. This court like all courts has been forced to innovate in order to carry out our mission. The court had to work quickly and skillfully to respond to the needs of our community due to the COVID-19 pandemic. Especially relevant is the need for the court to adapt modern technologies into the operations of the court, apply new facilities and to operate and maintain that technology while court is in session. The court remained open and transitioned to a combination of remote and in-person proceedings, amid both the uncertain quarantine period and a changing landscape of criminal law and procedures due to appellate court decisions and legislative changes. The court has had to apply for CARES ACT funding and acquire and implement a lot of new equipment, coordinate with IT to install the equipment and to get the equipment to work as intended. Monitor how the modern technology is working and bring changes to those technologies when problems are found. This has resulted in a much more expanded job scope than it was several years ago. Briefing Summary 10/6/2021 Additionally, this court is coordinating with the Shelton Municipal court to bring about grant funding for a therapeutic court, based in part to the fact that the processing of drug possession cases has been shifted from Superior Court to Courts of Limited Jurisdiction due to legislative changes. All of these things have served to span the scope of the Court Administrators position beyond what it was previously. The current administrator manages three budgets: District Court, District Court Probation and Trial Court Improvement. The District Court Administrator also manages the Court Trust/Bank account, revenues received and assures accurate distribution, monthly reconciliations and reports to the County Treasurer, issuing payments out of trust for bail refunds, restitution payments, overpayments, civil judgment payments, in addition to other accounting activities. Some of the changes and additions over the past few years include: Overseeing Therapeutic/specialty courts (MRT, DV MRT). In addition, we are working with the Shelton Municipal court and have applied for the grant monies to implement co- occurring therapeutic court based upon new legislation. Performing much more involved in the technology— Installing and implementation of ZOOM Court—(The new Norm) Installing updates and managing the program and settings as changes are made by ZOOM Making sure the equipment is functioning properly Manages the ZOOM courts - Hosts, checking in and identifying and renaming participants Managing breakout rooms for participants; attorneys and clients, court interpreters, etc. Zoom court will continue even after the pandemic is no longer an issue. NOTE -There is a lot of enthusiasm throughout the fudges across the state, and we do not anticipate things will go back exactly the way it was before the pandemic. Researching needed technology to implement new requirements for remote hearings, conducting jury trials, and protecting health. This includes helping determine what resources are needed, the best and most cost effective to acquire, and coordinating its installation. Manages the Language Access Plan for the District Court. (This was managed by the Superior Court Administrator until approximately 2019) Manages the Interpreter reimbursement contract submit reports and Invoices for reimbursement of interpreter funding. (This was managed by the Superior Court Administrator until approximately 2019) Overseeing the implementation of ongoing changes to move court towards becoming paperless, implementing a new case management system. This is something that is happening state wide and involves more involvement with managing technology. Managing additional grant monies i.e.: CARES ACT etc. Manages legislative changes in Civil and Small claim limits and procedures which increases caseload, adding more litigation and files, file management In January, 2020, Resolution 20-08 was signed by the Board of County Commissioners authorizing a surcharge on civil and small claims filings. The Local court rule makes Briefing Summary 10/6/2021 Dispute Resolution mandatory for all small claims cases and is available to all civil cases. The administrator oversees the Contract with the Mason Thurston Dispute Resolution center, monitoring revenues received and dispersed by the County Treasurer. Overseeing additional Civil Protection orders added to the Courts of Limited Jurisdiction - originally the District Court had jurisdiction on DV Protection orders that fell within the courts of limited jurisdiction and anti-harassment orders. Over the past few years, and changes in legislation it now includes Stalking, Sexual Harassment, and vulnerable adult protection orders, with additional legislative changes on the horizon. Collaborating with the Administrative Office of the courts (AOC) on implementation the new Case Management system for both the District Court and the District Court probation. This process in very involved which requires the Court Administrator to work with AOC in setting up all the accounts and processes, record clean-up, etc. A process as with any new system needing to be monitored over an extended period of time. We are slated to move into our new system sometime within the next 5 years. In preparing for this transition, part of the new case management system is scanning documents. As time allows, we are scanning closed files that must be retained in perpetuity (DUI's, Viol. Of Protection or No contact orders). We will need to also move toward scanning current court files so that the transition will be smoother. With the new case management system, we are also moving towards eFiling of documents, again this is a process that needs to be set up and monitored so that anyone who wants to file will be able to access the system and file with the court. The court has implemented an email filing for in the interim —so we are now monitoring emails that are sent to the court and processing them multiple time a day so that they are processed timely in accordance with the Court Rules. The District Court Administrator is held to a comparable standard in duties, roles, knowledge, and expertise as other county department heads: Monitors, leads, trains, and manages staff. Doing research and setting goals Ensuring that the overall day to day operations run smoothly. Coordinates court and staff activities (judges in courtrooms, staff coverage for courtroom, Represent the District Court judicial branch at department meetings Manage the Juridical Branch of government for the district court of Mason County - all misdemeanors, civils of 100,000 or less, small claims of up to 10,000, civil protection orders, budget, Trust/Bank Account, accounts payables, revenues received and proper disbursement of those funds received, processing unclaimed monies and reporting to the Department of Revenues, etc. In comparing Job descriptions of the Chief Superior Court Administrator and the Current District Court Administrator the Nature of Work/Job Summary and the Classification Standards are essentially the same. Manages, plans and direct the operations of the Court, Probation and the therapeutic/specialty Courts. Manages the administrative division: Working directly with the judge(s), preparing the Courtroom schedule, scheduling interpreters and other professionals as needed, Briefing Summary 10/6/2021 preparing local court rules for judge, monitors legislative changes and implements changes in rules, forms, Preparing and submit local court rules for judge, monitors legislative changes and implements changes in rules, forms, Oversees adjustments and implementation of the Court schedules to ensure accommodations are made for judges, attorneys, clerk and support staff schedules; Manages the scheduling of interpreters for calendar needs, training court staff and managing courtroom staff; The District Court Administrator's responsibilities also include duties similar to those performed by the County Clerk's office, including but not limited to the following: Overseeing the receiving and processing all documents filed, courtroom clerks, the processing of court orders and submitting to agencies as required by statue, fine/fee/costs payments ordered by the court, monitoring revenues collected (approximate 5 year average of State and Local revenue collected - $ 1,752,018.00) and assuring proper distribution of said funds, collections, managing the courts Trust/Bank account, monitoring unclaimed payments made out for refunds, bail and reporting unclaimed monies to the Department of Revenue. In addition, the Administrator has daily interaction with the general public both in person and over the phone, helping resolve questions and/or complaints. A person who receives a traffic infraction, criminal citation for a misdemeanor or gross misdemeanor in Mason County or parking ticket in one of our many state parks located in Mason County, interacts with the District Court. Those seeking to obtain a civil protection order whether it be a Domestic Violence, Anti-harassment, Sexual Assault, stalking etc., come to the District Court. In addition, we receive and process all documents filed in civil suits up to 100,000 dollars and small claims up to 10,000 dollars. On occasion voluntarily receive telephone and/or emails from other county departments for advice on clerical and/or procedural matters and assist in resolving the same. Because the Court Administrator must have wide-ranging knowledge and all-encompassing skills to carry out the extensive duties and responsibilities, this change is necessary to achieve equity and parity. This change is needed to accurately reflect both the current and new responsibilities that the position calls for and to be more efficient in court operations of the District Court and District Court Probation. The position also requires to be able to stay on top of changes that affect court operations. Accordingly, the purpose of this briefing is to put forward our request that this department be allowed to reorganize the management of the District Court. Briefing Summary 10/6/2021 Added responsibilities 1. Manages, plans and direct the operations of the District Court Probation therapeutic/specialty Courts. 2. Manages the ZOOM court hearings as host, manage breakout rooms in ZOOM during court sessions, keeping it up to date and operational. 3. Researching needed technology to implement new requirements for remote hearings, conducting jury trials, and protecting health. This includes helping determine what resources are needed, the best and most cost effective to acquire, and coordinating its installation. 4. Manages the Language Access Plan for the District Court. (This was managed by the Superior Court Administrator until approximately 2019) 5. Manages the Interpreter reimbursement contract submit reports and Invoices for reimbursement of interpreter funding. (This was managed by the Superior Court Administrator until approximately 2019) 6. Overseeing the implementation of ongoing changes to move court towards becoming paperless, implementing a new case management system. This is something that is happening state wide and involves more involvement with managing technology. 7. Overseeing Dispute Resolution added to civil and small claims—Contracting with the Mason Thurston Dispute Resolution center, adding additional time, calendars, and file management. As of this writing, there is nothing to suggest that there will be a return to the pre-pandemic status-quo. The Administrator and Deputy Administrator will continue to have these new responsibilities for the foreseeable future, The Chief Deputy Administrator would be a Non-Union position and is needed to assist and cover these responsibilities in the Court Administrators absence, and assist with some of the duties. This reorganization is necessary as many duties that are preformed when filling in for the Court Administrator are HR and management related and cannot be done by a union represented position. This even precludes training to carry out these management tasks meaning there is no backup. We need to be able to stay on top of the caseload volume, both in the District Court and District Court Probation, maintain and comply with the State Auditor's recommendations in regards to separation of duties to audit and track financial transactions along with other State Auditor requirements, to stay on top of any legislative changes to reduce the possibility of the County being sued, loss in revenues, and not being in compliance with RCW's, Court Rules and Supreme Court orders. This Chief Deputy Administrator will provide succession planning, depth and continuity of government in emergency situations. We would like to fill this position effective January 1, 2022, at a Range 29, step 3 on the 2021 non-union pay scale. Briefing Summary 10/6/2021 - BUDGET IMPACT: 2021 budget impact would be $16,627.00— The District Court Administrator has been in the current position since May 1995 and performing additional responsibilities year to year with a significant increase over the past two years or more. Therefore, we are requesting the current District Court Administrator be changed to Chief District Court Administrator on the Non- Union pay scale, Range 41 Step 5. Making it retroactive to January 1, 2021 as the current administrator has been performing these additional duties since at least 2019. Chief Deputy Administrator—This position would be filled effective January 1, 2022. Budget impact would be $105,835.00 in 2022. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Place on action agenda to approve the proposed reorganization of the District Administration, retitle the Current Administrator as Chief District Court Administrator and move to range 41 —step 5, retroactive to January 1, 2021 as these additional job duties have been being performed at least since 2019 and been exasperated by the pandemic. Create, post and fill a Chief Deputy Administrator. The change in District Court FTE count is increased by 1. ATTACHMENTS: Proposed Organizational chart Proposed Chief Administrator job description Proposed Chief Deputy Administrator job description Budget impact worksheet Briefing Summary 10/6/2021 CO& POSITION DESCRIPTION �Ru Title: Department: Chief District Court Administrator District Court Affiliation: Reports to: Non-Represented District Court Judge Exempt:_X_Non-Exempt: Supervises/Directs: Chief Deputy Administrator Administrative Assist, Judicial Support Specialists, & Adult Probation Office Risk Class: Salary: 5306-07 According to Non-Represented Salary Scale—TBD Established Date: Revision Date: 1994 NATURE OF WORK/JOB SUMMARY The Chief District Court Administrator serves as the Court Executive Officer (CEO) for the Court. The Chief District Court Administrator works under the direction and supervision of the Presiding Judge in accordance with General Rule 29 and all applicable state laws. This position assumes full responsibility for the planning, directing, implementation, and management of all the non-judicial, day-to-day operations of the District Court and District Court Probation. The Chief District Court Administrator develops and implements policies and procedures, the court budget, oversees personnel management and development, accounting, case-flow management, oversight of projects, grants, contracts, establish and maintaining the court's continuity of operations plan, and other responsibilities as required. This position will provide leadership, strategic vision including but not limited to developing short and long-term goals for effective court services. CLASSIFICATION STANDARDS The single position allocated to this classification is responsible for the direction and administration of all non-judicial functions of the District Court, Judicial support staff, Probation staff and Specialty/therapeutic Courts including, but not limited to, fiscal management, staffing, establish and manage filing system and implementation of those systems by the court staff, Adult Probation for administrative purposes and payroll, and the management of courtroom facilities. The District Court Administrator receives general administrative direction from the District Court Judge(s). \position descriptions\district court\Court Executive Officer/district court administrator.doc Paec 1 of 7 OV _COUP POSITION DESCRIPTION Y /X.SI ESSENTIAL JOB FUNCTIONS (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Assumes full responsibility for the planning, directing, implementation, and management of all the non-judicial, day-to-day operations of the District Court, District Court Probation and Specialty/Therapeutic courts/programs to permit the maximum allowance of Judge(s)' time for judicial work. Represents the court as an independent branch of government with local and state legislative and executive branches. Manages and coordinates the activities of the court support operations staff and probation staff by participating in staff selection, planning, and organizing workloads and assignments, conducting performance evaluations. Provides training to employees to ensure effective delivery of services by the department. Implements policies, procedures, and performance standards to assure efficient and effective departmental operations that are in compliance with court rules, county guidelines, District Court goals and objectives. Reviews and analyzes existing practices and procedures to recommend improvements and changes as warranted. Collaborates with the presiding judge to develop strategic plans and projects and directs and oversees the implementation of plans to ensure adherence to Washington State's judicial standards, regulations, and statutes. Monitors court rules, state and federal laws, new legislation to ensure court administrative operations are in compliance. Oversees the preparation and distribution of a variety of reports and documents to ensure they are accurate and timely. Supervises and coordinates the proper retention, storage, disclosure and destruction of court records and documents in accordance with applicable rules, laws, and regulations. Oversees the creation, adjustments, and implementation of the court schedules to ensure accommodations are made for the Judge(s)', attorneys' and support staffs' schedules. Oversees the monitoring of cases, caseloads, and courtrooms, adjusting caseloads and courtrooms as necessary. Overseas security measures and issues affecting court operations. Manage and monitors and runs zoom court for multiple simultaneous hearings. Manages breakout courtrooms during court sessions. Performs general administrative duties to assist the Judge(s) including preparation of Court orders. Updates the presiding judge of financial conditions, program progress and identifies opportunities for improvement and implements as directed. Oversee the processing of appeal case to Superior Court. Coordinates interpreters scheduling as needed. Oversees the bailiffs for District Court. \position dcscriptions\district court\Court Executive Officer/district court administrator.doc Page 2 of 7 �rgaK CO POSITION DESCRIPTION Y ISM Works in coordination with the County Clerks Jury Manager for District Court Trials. Oversees the jurors summoned and selected for District Court Jury. Provides liaison between Judge(s) and Court support staff ensuring good working relations. Participates on behalf of the Judge(s) in collective bargaining/labor management relations and must be able to handle stress and intense discussion of ideas. Monitoring and resolving grievances and other personnel matters. Reviews and develops responses to grievances appealed to the court administrator, presiding judge, or executive committee. Ensures appropriate and timely research, analysis, and responses to citizen inquiries or complaints whether received directly or at county commission meetings. Redesigns and improves forms and public notices; and coordinates publication and dissemination of such materials; responds to verbal and written public inquiries. Prepares submissions for the County commission on all topics including but not limited to budget concerns and notifications. Attends and participates at county commission and other board or committee meetings as directed. Prepares and administers the District Court and District Court Probation budgets, including grants, based on staffing and resource requirements, cost estimates, and objectives and goals. Monitors and documents expenditures assuring compliance with approved budget and staffing levels. Coordinates purchases including equipment and supplies. Prepares and administers the District/Superior Court Trial Court Improvement Fund. Manages the Trust/Bank account for the District Court, including monthly reconciliation, submitting monthly remittance reports and remittance check to the county treasurer, issue checks for bail refunds, overpayments, civil judgments, and restitution payments. Process stop payments on outstanding checks, process any NSF Checks, etc. Manages all financial functions of the court including payroll, accounts payable, accounts receivable, cash handling, purchasing, data collection for the preparation of financial reports and assists with county and state audits for the court. Oversees the revenue receipting and distribution function; making adjustments as needed to ensure accuracy. Oversees the collection process and develops programs for the efficient collection of fines and forfeitures. Manages, monitors the reporting of unclaimed property to the Department of Revenue. \position descriptions\district court\Court Executive Officer/district court administrator.doe Page 3 of 7 �r$Ox COUP POSITION DESCRIPTION ISM Oversees the Emergency Management for the court including attending county emergency management briefings to exchange information. Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned. Coordinates the court's disaster cost recovery efforts during proclaimed emergencies. Coordinates activities with other department managers, elected officials, other county departments, outside agencies and organizations. Participates in development of court and site-specific emergency plans, policies, and procedures, including building evacuation plans, continuity of operations plans and emergency response plans. Establishes and maintains effective working relationships with judges, attorneys, elected and appointed officials, law enforcement, probation agencies, correctional institutes, and various governmental agencies. Identifies new information technology for the improvement of case management; manage procurement and ensures effective implementation. Works closely with IT Division to determine technology needs, convey requirements and coordinate implementation. Directs website content and updates. Coordinates with correctional agencies to facilitate court appearances for virtual, telephonic, and in-person court proceedings. Acts as the court liaison between the sheriff's office/police department(s), prosecutor and public defender regarding jail issues. OTHER JOB FUNCTIONS Analyzes and recommends improvements to existing services and operating systems of the Court. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Generates statistical and summary reports regarding District Court and District Court Probation functions. Initiates or processes Court correspondence as required to maintain caseloads. Responds to inquiries, problems, complaints or emergencies affecting the availability or quality of services ensuring appropriate and timely resolution of a variety of situations. Conducts the planning and management for the changing physical needs of the court including space design, utilization, and maintenance. Participates in continuing education and development in the court business areas identified by the National Association for Court Management (NACM) as core competencies. Participates in continuing education and development related to leadership and management \position descriptions\district court\Court Executive Officer/district court administrator.doc Page 4 of 7 POSITION DESCRIPTION Y /X 14 Performs other duties as assigned, including but not limited to being assigned to work in other functional areas to cover absences or relief, equalize peak work periods, or balance the workload. WORKING CONDITIONS Duties are primarily performed in an office or courtroom environment while sitting at a desk or computer terminal. Frequent exposure to individuals who may be distraught, violent, or abusive. Hand eye coordination and fine manipulation skills are necessary to operate computers and a variety of office machinery. This position also requires the ability to speak and hear to exchange information, the ability to sit for extended periods, and the ability to bend and stretch to retrieve and maintain files and records. Physical exertion may be required to lift boxes, equipment and supplies ranging in weight from 10-40 pounds. Work beyond the normal workday and/or weekends may be required. QUALIFICATIONS The District Court Administrator possesses a comprehensive knowledge of the statutes and rules governing the operation of District Court and adult probation; the ability to plan, organize and supervise personnel engaged in work requiring accuracy and attention to detail; and the ability to communicate effectively orally and in writing. Specific knowledge and ability includes, but is not limited to: Knowledge of • General Rule 29 (GR29). • Nationally developed trial court performance standards • Knowledge of the Washington State Criminal code. • Knowledge of legal procedures in courts of limited jurisdiction. • District Court practices, principles, and procedures. • District Court Probation practices, principles and procedures • Modern principles and practices of management and supervision, including personnel administration. • Legal requirements, regulations and laws applicable to District Court and adult probation. • Principles and practices of governmental fiscal management, including budget preparation, expenditure control, and record keeping. Ability to • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of subordinates. • Analyze and evaluate operations and develop and implement corrective action to resolve problems. • Establish and maintain effective working relationships with employees, County Commissioners, judges and all other elected officials, department heads, other agencies, and the general public. • Communicate effectively, both orally and in writing, with individuals and groups regarding \position descriptions\district courtTourt Executive Officer/district court administralor.doc Pale 5 of 7 ol POSITION DESCRIPTION Y complex or sensitive issues or regulations—often under stressful and high-pressure situations. • Perform accounting and budget administration functions. • Forecast, plan and implement program adjustments as required by changing conditions. • Operate office equipment, including computers. EDUCATION AND EXPERIENCE -- Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be: A Bachelor's degree or greater from an accredited college or university in public administration, business administration or closely related field or five (5) years' experience in a court or legal environment including experience in budget administration, and 2 years of supervisory supervision. Qualified experience may be substituted for education on a year-for-year basis. Certified Court Manager (CCM) Certification will be considered the equivalent of two years' experience in management in the justice system. Combination of a Certified Court Executive (CCE) and (CCM) will be equivalent of four years' experience in management in the justice system Five (5) or more years of significant executive level supervisory responsibilities and experience working with elected officials and department directors highly desired. LICENSES. CERTIFICATES AND OTHER REQUIREMENTS If you drive to and from work and/or for any work related matter you must possess a valid Washington State Driver's License and vehicle insurance or request and approved reasonable accommodation. Must be able to pass a criminal history background check. Must have or obtain a National Center for State Courts (NCSC) Certified Court Manager certification within six years of hire. Sexual Harassment & Discrimination —Annually Smart Risk Management— Once Slip, Trip and fall —Annually Safe Lifting Practices —Annually FEMA IS 100 AND 700 — Once FEMA IS-907 —Active Shooter—Annually \position descriptions\district court\Court Executive Officer/district court administrator.doc Pa,-e 6 of 7 areoK CO& POSITION DESCRIPTION Y �Ru Additional job specific trainings may be issued at a later date Elected Official Signature of Approval Human Resources Signature of Approval I have read and understand the above position description: Name: Date: Signature: \position descriptions\district court\Court Executive Officer/district court administrator.doc Pa.-c 7 of 7 POSITION DESCRIPTION Title: Chief Deputy Administrator, District Court Department: District Court Affiliation: Non-Represented Reports to: Court Executive Officer-Chief Administrator Exempt:_X_ Non-Exempt: Supervises/Directs: Administrative Assistant, Judicial Support Specialist I, II, III and Probation staff. Risk Class: 5306-07 Job Class: Salary: According to current Non-Represented Salary Scale Elected Official Approval Date: Human Resources Approval Date: GENERAL DESCRIPTION: Professional level position that is appointed by the judge and is delegated authority to assume all the non-judicial duties of the Chief District Court Administrator in his/her absence, and to assist with the daily management of the District Court and District Court Probation departments. This employee exercises considerable independent judgment and discretion, and performs and takes responsibility for assigned duties and procedures. Work is varied, so must be adaptable to assist in other areas as needed. Position requires thorough technical knowledge of court functions and procedures and the ability to perform administrative & supervisory duties. This position requires confidentiality and assists in hiring, wages/promotions and union negotiations. Supervises and provides direction to employees in daily operational activities and events of the District Court and Probation Department including planning, coordinating and managing staff and programming. Ensures staffing resources are available for department's needs. ESSENTIAL JOB FUNCTIONS (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Assumes all duties and responsibilities of the Chief District Court Administrator in his/her absence as needed and as directed by the Chief District Court Administrator and/or Presiding District Court Judge. Plans, Assigns, supervises and evaluates the work of assigned staff. Advises and trains staff or volunteers as necessary; conducts performance evaluation and makes decisions regarding the hiring, transfer, promotion or termination of staff, approves and implements disciplinary actions as warranted. Assists in organizing, coordinating and directing daily activities in the district court and district court Probation including planning, coordinating, and managing staff and programming. Analyzes and interprets written court orders to determine appropriate procedures utilized. Est.12.2010/Rev 1-10.1 9.2017(format)/Rev 2-02-25-2020 Acts as the Site Coordinator for the Court Case Management system currently JIS (Judicial Information System), Probation Case management system. Court Interpreter Coordinator— Recruit, assign, and confirm interpreters for all spoken languages, American Sign Language and deaf captioning for court hearings. Provides newly acquired interpreters with court policy and procedures, obtains oath of interpreter. Supervises and coordinates scheduling of interpreters and case tracking procedures Address any accommodation requests submitted by persons with disabilities (GR33) County Munis system by assisting the Chief District Court Administrator with personnel records and preparing payroll for certification by the District Court Chief District Court Administrator, Invoice entry for accounts payable etc. Assists the public at the counter, over the telephone and via mail by answering questions and requests and research for information. Works directly with the Jury Manager for scheduling of jurors, bailiffs etc. Collects, receipts and/or disburses money for all case filings, fees, fines and restitution. Assists with accounting activities, including but not limited to, daily deposits, bank account reconciliations, monthly transmittals to the County Treasurer of revenue collected, monitor the Trust Accounts, outstanding checks, stop payments and NSF checks. Monitors bankruptcy notifications and accounts. Responsible for auditing accounts receivable adjustments and disbursements, including write-off reports, and adjustments made by staff. Audits outstanding warrants of arrests, civil judgment payments, garnishments and writs. Manages the Record Retention per the State Retention schedule and prepares the Certificate of Record Destruction for District Court and District Court Probation. Assists court staff as needed in preparing court calendars and is a courtroom clerk during court sessions and trials, takes minutes and records all proceedings, marks exhibits, processes orders of the court and all court documents as needed. Prepares forms, reports, memos and letters. Provides information, advice, or directions concerning District Court services, including response or intervention regarding difficult problems or questions raised by the public, attorneys, or other parties served by the office. Acts as back up to assigned Public Records Officer for the department. Perform internal audits on employee's work. Implements policies, procedures and office systems to ensure effective office and program operations in compliance with legal requirements and department goals and objectives. Est.12.2010/Rev 1-10.1 9.2017(format)/Rev 2-02-25-2020 Ability to perform online banking requirements and Performs tasks and duties as set forth on work assignment document and as requested by the Chief District Court Administrator and/or District Court Judge. OTHER JOB FUNCTIONS Performs other related duties as assigned. WORKING CONDITIONS Duties are primarily performed in an office or court environment while sitting at a desk, computer terminal or counter for prolonged periods of time. Duties also include filing court files and documents in file vault or in jail storage area. May occasionally lift items weighing 10 to 40 pounds. QUALIFICATIONS Knowledge of • Fundamental principles and modern practices of administration, including those related to office and personnel management, general budgetary, accounting and fiscal Practice, functions and procedures of the District Court Office and general knowledge of countywide departmental functions and procedures. • Supervisory and office administration principles and practices including budgeting, direction, coordination and evaluation. • Computers and other office equipment • District Court policies, procedures, terminology, and legal requirements. • Public Records Act • GR 29 • GR 33 Ability to • Plan, organize and oversee assigned work programs. • Develop program goals and objectives. • Ability to monitor budgets and funding, work schedules and progress reviews. • Follow oral and written instructions. • Analyze and make decisions and judgements relating to area of responsibility. • Establish and maintain effective working relationships with employees, County Departments, committees, other agencies, Public Officials and the public. • Operate standard office: machines, computers and equipment accurately and efficiently • Must be able to understand and carry out oral and written instructions, and apply guidelines and training materials to the position • Must be able to function under pressure and meet stringent deadlines • Perform the essential functions of the job • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Maintain the confidentiality of sensitive and confidential information. • Perform complex, technical calculations. • Develop, coordinate and implement regulatory training programs for staff and volunteers. Est.12.2010/Rev 1-10.1 9.2017(format)/Rev 2-02-25-2020 EDUCATION AND EXPERIENCE — (Any equivalent combination of education and experience, which provides the applicant with the knowledge,skills,and abilities, required to perform the job.)A typical way to obtain the knowledge and abilities would be: • Bachelor's degree in business, office administration, accounting or related field — preferred • Minimum of 5 Years of progressively responsible supervisory management experience, preferably in the criminal justice system; or any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work. LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: If you drive to and from work and/or for any work-related matter you must possess a valid Washington State Driver's License and vehicle insurance or request and get approval for a reasonable accommodation. CCM (Certified Court Manager) certification — thru the [CM (Institute of Court Manager) Courses preferred. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Smart Risk Management— Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100, 700, 907- -Once FMLA - Once REGULAR MONITORED DRIVER: Yes X No Additional job specific trainings may be issued at a later date. Human Resources Signature of Approval: Date: Elected Official Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est.12.2010/Rev 1-10.1 9.2017(format)/Rev 2-02-25-2020 Mason County District Court Approved by the Board of Commissioners RE-Organizational Sharon Trask Date Chart for 2021 Court Commissioner(.$) DISTRICT COURT JUDGE Randy Neitherlin Appointed by Judge George A. Steele Kevin Shutty CHIEF DISTRICT COURT ADMINISTRATOR CHIEF DEPUTY ADMINISTRATOR DISTRICT COURT DISTRICT COURT PROBATION L Judicial Judicial JudSupicial Admin Probation Probation Judicial Assistant Support Support Support Specialist Specialist Specialist Officer Officer Probation Probation (Lead) Support extra help 111 II 1 Specialist (�} (2) (1} (4) III (.2) L—Li L--j Thera peutic/Specialty Courts DISTRICT COURT CURRENT ADMINISTRATOR Salary Range 35(Step 5) Salary $ 89,594.00 L&I $ 411.00 FICA : $ 6,854.00 State Retirement $ 9,184.00 Medical $ 18,447.00 WA PD FMLA � 131.00 Total i $ 124,621.00 Chief Deputy - --Chief District Court Administrator Proposed New Administrator (2021)1 (2022) --- Salary Range 41(Step 5) 29(Step 3) i Salary $ 103,679.00 $ 73,680.00 L&I $ 411.00 $ 411.00 FICA - $ 7,932.00 $ 5,637.00 State Retirement $ 10,627.00 : $ 7,552.00 Medical ; $ 18,447.00 $ 18,447.00 - - -.. _ _.. - - ._ . . ._..... WA PD FMLA ! $ 152.00 $ 108.00 ' Total $ 141,248.00 $ 105,835.00 Effective date January 2022 BUDGET IMPACT i $ 16,627.00 ; INCREASE DISTRICT COURT FTE-+1 i MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: Oct 11, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information NA INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Cl Human Resources Legal a Other — please explain ITEM: DCD Finance snapshot EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Graphic snapshot of DCD revenue and expense year to date and comparison with 2020. BUDGET IMPACT: N/A PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Informational ATTACHMENTS: Briefing Summary 10/6/2021 2019 - 2021 DCD Profit/loss 200000 150000 100000 50000 c v > 0 v -50000 -100000 -150000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2019 -25997 -40830 -39071 49095 45850 -63838 75719 83216 21338 -8103 -28335 -1559 -2020 14386 67222 7901 -90959 45770 -21229 75717 16303 -14702 -12393 -82612 -98987 -2021 22812 -28873 74752 174439 5142 61237 5047 95376 -7924 Revenue and Expense 2021 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Expense �Revenue -Budget REVENUE JAN-SEP 31 2020 VS 2021 2020 2021 REVENUE SOURCE Fines and Penalties, Misc,$22 $14,320 Licenses and permits, Goods and $1,124,438 Services, $1,197,892 Intergovernmental, $40,336 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jim Madsen DEPARTMENT: Juvenile Court Services EXT: 332 BRIEFING DATE: 10/11/21 PREVIOUS BRIEFING DATES: 8/30/21 If this is a follow-up briefing, please provide only new information ITEM: Interagency Agreement, IAA22105, between the Washington State Administrative Office of the Courts and Mason County Juvenile Court Services for the purpose of engaging in services to process Truancy, At Risk Youth and Child in Need of Services programs and services. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Interagency Agreement IAA22105 for BECCA Bill programs and services is utilized to support Mason County in the processing of Truancy, At-Risk Youth (ARY) and Children in Need of Services (CHINS) petitions pursuant to RCW 13.32A. In 2021 the Washington State Legislature added new language to the budget proviso allowing the utilization of funds to help with case management of the petitions. These funds are shared with the Office of Public Defense, Prosecutor's Office, Clerk's Office and Superior Court. BUDGET IMPACTS: Up to $63,042 additional revenue. RECOMMENDED OR REQUESTED ACTION: Approve Interagency Agreement, IAA22105, between the Washington State Administrative Office of the Courts and Mason County Juvenile Court Services for BECCA Bill programs and services. ATTACHMENTS: Interagency Agreement IAA22105 Briefing Summary 10/6/2021 INTERAGENCY AGREEMENT IAA22105 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND MASON COUNTY JUVENILE COURT FOR BECCA PROGRAMS AND SERVICES THIS AGREEMENT is entered into by and between the Administrative Office of the Courts (AOC) and Mason County Juvenile Court (Contractor). PURPOSE The purpose of this Agreement is to engage the services of the Contractor to administer Truancy, At Risk Youth and Child in Need of Services (Becca) programs and services within its jurisdiction and according to the intent of the Becca legislation chapter 13.32A RCW. Funds received by the Contractor under this Agreement may only be used to supplement, not supplant, any other local, state or federal funds received by the Contractor. STATEMENT OF WORK The Contractor will administer Truancy, At Risk Youth (ARY) and Child in Need of Services (CHINS) programs within the Contractor's jurisdiction pursuant to chapter 13.32A, RCW. The Contractor shall submit summary reports to AOC documenting Becca activities. These reports shall provide the number of petitions broken down as follows.. a. CHINS petitions; b. ARY petitions; and, c. Truancy petitions. The Becca Bi-Annual Report to the Administrative Office of the Courts shall be submitted electronically. The required form for bi-annual reporting, which is incorporated in this agreement, is located on the Inside Courts website under Court Resources> Court Management and choose the "Becca Bi-Annual Report to AOC". Reporting schedule: Period Re ort Due 07/01/21 - 12/31/21 01/31/22 01/01/22 - 06/30/22 07/31/22 Failure to submit a report by the due date may adversely affect state funding of the Becca program. If you have questions, please contact the AOC Program Manager Sondra Hahn at Sondra.Hahn(a)-courts.wa.gov or (360) 705-5276. PERIOD OF PERFORMANCE The execution of this Agreement shall constitute a ratification of an earlier verbal agreement between the parties that is now set forth in writing. Accordingly, the beginning date of performance under this Agreement is July 1, 2021 regardless of the date of execution and it shall end on June 30, 2022, except for any remaining obligations of the Contractor as may exist. IAA22105 Page 1 of 5 COMPENSATION a. Contractor shall be reimbursed a maximum of$63,042 for costs incurred during the period of performance. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in writing, except as governed by the REVENUE SHARING section of this agreement. b. Contractor shall receive payment for actual costs (within the amount identified) which are associated with the processing and case management of CHINS, ARY and Truancy referrals/petitions. Contractor shall use Exhibit A BECCA Cost Guidelines (attached and incorporated into this agreement) as a guide for determining what costs should be reimbursed. c. Contractor shall not be reimbursed until properly-completed monthly A-19 invoice and Becca Monthly Detail Report (see Exhibit B attached and incorporated into this agreement) is received and approved by AOC. d. If this agreement is terminated, Contractor shall only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. e. Contractor shall submit invoices to AOC monthly. f. Payment will be made by the AOC upon receipt of a properly-completed Washington State form A-19 and Becca Monthly Detail Report. Invoices are to be sent via email to AOC Financial Services at MSDFinancialServices(cDcourts.wa.aov or to: AOC Financial Services, PO Box 41172, Olympia, WA 98504-1172. AOC will remit payment to the Contractor in a total amount not to exceed the value of this contract. g. Payments will be considered timely if made by the AOC within 30 days of receipt of a properly prepared invoice by the AOC or receipt of satisfactory services, whichever is later. h. Contractor shall maintain sufficient backup documentation of direct costs expenses under this Agreement. i. Allocated administrative court costs must be applied at a rate that is set forth and supported by a documented internal administrative rate plan that has been approved by the designated authority at the Superior Court and is readily accessible for review by AOC or the State Auditor. REVENUE SHARING AOC, in its sole discretion and upon notice, may reallocate funding among county Becca programs. If it appears Contractor may not expend the maximum contract amount, AOC may reduce the maximum contract amount. AOC may increase the maximum contract amount if additional funds become available through this revenue sharing program. OTHER PROVISIONS FOR SERVICES a. Background Check/Criminal History In accordance with Chapters 110-700 WAC, and 43.20A RCW, the Contractor is required to conduct background check/criminal history clearance for all employees, subcontractors and/or volunteers who may or will have regular access to any client/juvenile, prior to any access under this Agreement. IAA22105 Page 2 of 5 In addition, Contractor may be required to conduct background check/criminal history clearance for employees, subcontractors and/or volunteers who may or will have limited access to any client/juvenile, prior to any access under this Agreement. The Contractor shall, based on the results from the criminal background check, determine whether each employee, volunteer, and subcontractor is suitable for access to clients/juveniles. Contractor shall affirmatively acknowledge that it has met these requirements and submit that acknowledgement to AOC. Contractor shall also document the background check/criminal history clearance process it employs. b. Sexual Misconduct Contractor shall ensure that all employees, subcontractors and/or volunteers are knowledgeable about the requirements of RCW 13.40.570 and of the crimes set forth in Chapter 9A.44 RCW, "Sexual Offenses." RECORDS MAINTENANCE The parties to this Agreement shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of this Agreement and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this Agreement to the other parry, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by AOC. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, video and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other parry. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the IAA22105 Page 3 of 5 parties. This clause does not apply to the provisions of the REVENUE SHARING section in this Agreement. TERMINATION a. Termination for Convenience Except as otherwise provided in this Agreement, either party may terminate this Agreement by providing written notice of such termination to the other specifying the effective date thereof, at least five (5) calendar days prior to such date. If this contract is so terminated, the AOC shall be liable only for payment for work completed and accepted prior to the effective date of termination. b. Termination for Cause If either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other party. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the Agreement including materials incorporated by reference. ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, the AOC may terminate the Agreement under the "Termination for Convenience" clause, without the five day notice requirement, subject to renegotiation under those new funding limitations and conditions. AOC, at its discretion, may also elect to amend the Agreement to reflect a budget reduction IAA22105 Page 4 of 5 without terminating the contract as long as AOC gives notice of the budget reduction to the other party and the other party agrees to the amendment. The other party understands that refusing to agree to a budget reduction amendment will necessitate termination of this agreement. COUNTERPARTS Each party agrees that a facsimile (FAX) or scanned transmission of any original document shall have the same effect as the original. Any signature required on an original shall be completed and sent to the other party, as applicable, when a facsimile copy has been signed. The parties agree that signed facsimile or scanned copies of documents shall be given full effect as if an original. CONTRACT MANAGEMENT The program manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement: AOC Project Manager Contractor Project Manager Sondra Hahn James Madsen Court Program Analyst Juvenile Court Administrator PO Box 41170 615 W Alder St, PO Box 368 Olympia, WA 98504-1170 Shelton, WA 98584-0368 sondra.hahn@courts.wa.gov jamesma@masoncountywa.gov (360) 705-5276 360-427-9670 ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be considered to exist or to bind any of the parties to this Agreement unless otherwise stated in this Agreement. AGREED: THE ADMINISTRATIVE OFFICE MASON COUNTY OF THE COURTS JUVENILE COURT Signature Date Signature Date Christopher Stanley Name Name Chief Financial and Management Officer Title Title IAA22105 Page 5 of 5 CO Mason County Support Services Department Budget Management 411 North 5 th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Y Labor Relations 1854 Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES October 11, 2021 • Specific Items for Review o Update on Jail Study— Frank o Real estate offer for parcel #42002-13-90040 (Public Works parcel) and set Public Hearing— Frank o Offer on Lot 4— Frank o Emergency Management SHSP Grant— Diane/Tammi 0 2022 Budget Follow-up —Jenn • Commissioner Discussion J:\DLZ\Briefing Items\2021\2021-10-l l.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: FRANK PINTER DEPARTMENT: County Administrator EXT: 530 BRIEFING DATE: October 11, 2021 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information) ITEM: Discuss questions outstanding from KMB regarding the Mason County Jail Study. These are open items needed by KMB to complete their Jail Study report. BACKGROUND: KMB completed their review of the jail needs assessment and needs answers to a few questions to complete their report. i. KMB prepared the Needs Assessment, Program and Cost Models base on your actual need which resulted an option in the $74M-83M Project Cost range. There were also discussions and requests for a funding option based on a $35M Project Cost. Are we to analyze and present what a $35M project will provide? 2. Of the 3 scenarios(Existing Site, Highway 1o3.Site, and West Ells Hill Rd. Site)that were presented in June and financial scenarios presented in July, is there a preferred option that we should focus on for finalizing the report? 3. Do you want us to do a test fit option for the WCC site? Additionally, does the County want KMB to do an analysis on the Parcel purchase from PUD 3 next to the Prison? BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: Answers to the above questions to allow KMB to complete their review. ATTACHMENTS: None LEGEND EXISTING MASON COUNTY JAIL ALTERNATE SITE OPTION 01:US-101 I WA-102 1� ALTERNATE SITE OPTION 02:W EELLS HILL PROPERTY t a FIRE STATIONS MASON COUNTY SHERIFF'S OFFICE O MASON COUNTY GENERAL HOSPITAL BUS STOP(MASON COUNTY TRANSIT,ROUTE 7) ` WASHINGTOq �SANDERSON 101 HIGHWAYS CORRECTIONS ` CENTER -,.ry FIELD MOW 41 Ow CITY OF SHELTON „ F s ' �, aBEHOEEN — VICINITY & ESSENTIAL SERVICES MAP 5`„ M ERVIECOUNTY WKEY OVERVIEW KEY MAP 1� MASON COUNTYJAIL NEEDS STUDY MGM3 �� CONCEPT DESIGN OPTIONS architects o � nso,c PUBLIC c woaH s {. R ••�lei�t Q I o Y MN A ALTERNATE SITE 01: PROGRAM TEST FIT 2001 °DO SCALE:1'=200'-0' MASON COUNTY JAIL NEEDS STUDY KM CONCEPT DESIGN OPTIONS architects �- ..•' THE RIDGE •. .-. ...'..t E MDTORSRORLS RARN .� � - �k`qR�. EELS MLL TRANSFER SiA i..r. l 6.3 MILES TO COURT HOUSE I EXISTING JAIL -A-1 1. ALTERNATE SITE 02: PROGRAM TEST FIT °° °° SCALE:1'=200'-0' MASON COUNTYJAIL NEEDS STUDY KMv CONCEPT DESIGN OPTIONS architects AID ins auece - i ALDER STREET ' _ - L a r Ar JL4 ► Alm j w 1 • `r . AT lt caxnrnowrasranrpx 1 � � � � f • t — ;eel'rvf`�M � _ ,• i — ,� ••{:;," or wsoucaum' ,•• w 3 y P W. y S _ r. s ... gsrmcr _ v EXISTING SITE: PROGRAM TEST FIT '° p SCALE:1'=50'-0' MASON COUNTYJAIL NEEDS STUDY m CONCEPT DESIGN OPTIONS architects ■ \/ 0 si me e:■■ s =® m0 � m O ao0 0 MEN ■ �®Oo■ ®o■■■■s 6 NEW SITE,NEW BUILDING SCALE,S•-a0'-0•(30c42) NEW BUILDING CONCEPT FLOOR PLAN DIAGRAM SCALF P-s0'-0-)a0:u) MASON COUNTY JAIL STUDY SITE EVALUATION&TEST FIT architects — — — — — — — — — — — — - - — — — — — — — — — — — — - ®®ON IN OEM Sam ®® men ® �, ® MIN ® � ® ®® ELI wig® 1 ®� NMBI Oulp ®® Mumma Mims MINIS EXISTING SITE,NEW BUILDING SaLF:1/1e'-1'-O'c30ca4) EXISTING BUILDING CONCEPT FLOOR PLAN DIAGRAM SeALF-1i1e--1'-0'(30c42) MASON COUNTY JAIL STUDY �% SITE EVALUATION&TEST FIT architects Mason County Pre-Design Cost Estimate R1 Jail Shelton,WA 19-018.110 BASIS OF COST ESTIMATE RI Conditions of Construction The pricing is based on the following general conditions of construction A start date of April 2024 The general contract procurement method will be CM/GC The contractor will be required to pay prevailing wages JMB Consulting Group LLC Page 1 Mason County Pre-Design Cost Estimate Rl Jail Shelton,WA 19-018.110 ®II Construction Project cost x Enclosed Area cost x$1,000 $1,000 New Site 1 78,093 SF 52,916 83,451 New Site 2 78,093 SF 52,916 83,029 Existing Site New Building 78,093 SF 51,561 74,764 Existing Site Reno+Addition 82,690 SF 55,883 81,031 Above costs include escalation based on A start date of April 2024&a construction period of 30 months For each additional year the following should be added to the above(rates are not cumulative): April 2025 4.7% April 2026 9.6% April 2027 14.7% April 2028 20.0% April 2029 25.4% JMB Consulting Group LLC Page 3 LEASEBACK FINANCING HIGHLIGHTS • Tax-exempt rates — mirrors Mason County's borrowing rates • Up to 35 year terms • Short-term financing available — structured around potential grants, bond issues, or other funding • 100% of project cost — can be combined with other funds like grants, cash on hand, or other funds • Lease payment never increases — flat for life of the term • No lease payments during design and construction • Mason County can prepay the lease at cost at any time • Can fully fund furniture, fixtures, equipment and technology • Can be structured around Mason County's current revenues/cashflows • Lease payments can be subject to annual appropriation • Mason County can provide its own financing for the project at its option. We continually review all available financing options/sources to ensure we are providing the most cost effective financing structure that meets Mason County' financial needs. Leaseback Terms Project: Mason County Jail Building Lessee: Mason County, WA Building Lessor/ Public Facilities Partners (501c3) Program Manager: PFIC Architect: KMB Architects. Contractor: We can jointly select a contractor or can bid out the construction. Project Cost: $35,000,000, $74,000,000 or $83,000,000 Lease Term: 30 years -- Shorter or longer terms can be provided. Ground Lease: Project site will be leased from the County on an unsubordinated basis so that the title is not affected by the financing or construction. Ground Lessor: Mason County, WA Ground Lessee: Public Facilities Investment Corp PFIC Leaseback Terms Project Title: Project title reverts to the County for $1.00 at the end of lease term and/or early payoff of leaseback financing. Estimated Annual Lease Payment 30 Year Term $35,000,000 Years 1-30 = $2,080,015 $74,000,000 Years 1-30 = $4,397,204 $83,000,000 Years 1-30 = $4,932,318 Interest Only for 10 Years $35,000,000 Years 1-3 = $0 Years 4-10 = $1,617,382 Years 10-30 = $2,405,000 $74,000,000 Years 1-3 = $0 Years 4-10 = $3,419,000 Years 11-30 = $5,096,000 PFIC Leaseback Terms $83,000,000 Years 1-3 = $0 Years 4-10 = $3,835,000 Years 11-30 = $5,715,000 Interest Rates: 30-Year Term = 3.05% Annual Ground Lease: $1.00 Operating and Maintenance Costs: Mason County, WA Payment Increases: None — payments remain flat for the life of the lease. Capitalized Interest: We have included 36 months so that the County will not be required to make any lease payments until the project is completed. Prepayment: Prepayment options will be included in the financing. PFIC PROGRAM ADVANTAGES • Integrated project delivery brings all participants together early in a collaborative process to maximize value for the owner. • Expedited development schedule saves Mason County's money by locking in construction costs and interest rates before they continue to increase. • Transfers design, construction, and financing risk to private sector. • Mason County has complete control of the development process with minimal impact on staffing. • Development experience and budget control prevents the project from being "overdesigned'. • Mason County retains ownership of land through life of the lease and gains title to project upon lease expiration. • Enables public and private sectors to focus on their core competencies: the private sector in designing, building and financing and the public sector in focusing on administration, community service, and public safety. PFIC MASON COUNTY BRIEFING ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Frank Pinter Department: County Administration Ext: 530 Briefing Date: October 11, 2021 Previous Briefing Dates: If this is a follow-up briefing, please provide only new information Item: Approval to adopt a resolution for the sale of real property located on 4 W Public Works Drive, parcel # 42002-13-90040 to AGB, LLC & or assigns. Background: This parcel was declared surplus on April 16, 2019, Resolution # 32-19. 2022 Assessed Value: $81,560 Current offer: $730,148 Contingencies: 22D (Optional Clauses), 22EF (Funds Evidence), 22T (Title Contingency), 35F (Feasibility) Budget Impact: $730,148 Recommended or Requested Action: Place the resolution for the sale of parcel # 42002-13-90040 on the October 12, 2021 agenda. Attachments: Resolution Purchase and Sale Agreement Briefing Summary 10/8/2021 RESOLUTION NO. APPROVAL OF SALE OF SURPLUS PROPERTY WHEREAS,Mason County owns the real property parcel#42002-13-90040, located at 4 Public Works Drive, Shelton,WA that was declared surplus by Resolution No. 32-19 at a public hearing on April 16,2019; and WHEREAS,the Board of County Commissioners,upon the recommendation of the Property Manager,has determined that the property is surplus to the needs of the County; and WHEREAS,Mason County has received an offer to purchase the property in the amount of$730,148 from AGB,LLC &or assigns and a public hearing was held on October 26,2021 to consider the offer; NOW,THEREFORE,BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the property described above(parcel#42002-13-90040) is approved at the price of$730,148 to AGB,LLC&or assigns; and BE IT FURTHER RESOLVED,that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties,expenses and assessments; and next to reimbursement of the Property Management expenses; and finally,to the Current Expense Fund; and BE IT FURTHER RESOLVED,that the Chair of the Commission is authorized to sign the related closing documents and the Property Manager initiate payment of 8%fee of sale price to the County's real estate agent. DATED this 26`h day of October,2021. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead,Chief DPA Kevin Shutty,Commissioner Authentisign ID:3832CCF5-D733-4EFD-A981.1A2E279A5495 ^ C r � Rk Mrd Back wn Form 25 epaby Qfoupu. ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Specific Terms ALL RIGHTS RESERVED Page 1 of 6 1. Date: October 01,2021 MLS No.: 1445840 _ Offer Expiration Date: 10/14/2021 2. Buyer: AGB,LLC&or assigns A limited liability company Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 420021390040 4 W Public Works Drive Shelton Mason WA 98584 Address City County State Zip 5. Purchase Price:$ 730,148.00 Seven Hundred Thirty Thousand One Hundred Forty-Eight Dollars 6. Earnest Money: $ 10,000.00 _❑ Check; ❑ Note; 0 Wire; ❑ Other Delivery Date 3 days after mutual acceptance;to be held by❑ Buyer Brokerage Firm; 0 Closing Agent 7. Default: (check only one)0 Forfeiture of Earnest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: Mason County Title#20192788 9. Closing Agent: Mason County Title company Individual(optional) 10. Closing Date: 1/1/2012 Possession Date: 0 on Closing; ❑Other _— 11. Services of Closing Agent for Payment of Utilities: ❑ Requested (attach NWMLS Form 22K); 0 Waived 12. Charges/Assessments Levied Before but Due After Closing: ❑assumed by Buyer; 0 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller U is; 0 is not a foreign person for purposes of U.S. income taxation 14. Subdivision:The Property:❑ must be subdivided before 0 is not required to be subdivided 15. Feasibility Contingency Expiration Date:0 90 days after mutual acceptance; ❑ Other 16. Agency Disclosure: Buyer represented by: 0 Buyer Broker; ❑ Buyer/Listing Broker(dual agent); ❑unrepresented Seller represented by: 0 Listing Broker; ❑ Listing/Buyer Broker(dual agent); ❑unrepresented 17. Addenda: 22D(Optional Clauses) 22EF(Funds Evidence) _ 22T(Title Contingency) 35F(Feasibility) Aw',ei ai 10/02/2021 ancgeea fongnec em, Date Seller Signature Date 4�JYgd2�0.EP.bb'rRM POT Buyer Signature Date Seller Signature Date P.O.Box 844 Buyer Address Seller Address Rainier WA 98576 City,State,Zip City,State,Zip (360)427-9670 Ph—No. Fax No. Seller Phone No. Fax No. angela@jnipe.com Buyer E-mail Address Seller E-mail Address Richard Beckman Rity Group LLC 4537 Richard Beckman Rlty Group LLC 4537 MLS Office No. Listing Brokerage Firm MLS Office No. Buyer Brokerage Firm 55681 Randv Churchill 777124 Richard Beckman Buyer Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)490-0426 (360)426-1645 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No, Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. mail@RichardBeckman.com mail@RichardBeckman.com Firm Document E-mail Address Firm Document E-mail Address randy@richardbeckman.com richard@richardbeckman.com Buyer Broker E-mail Address Listing Broker E-mail Address 9220 9628 98421 9628 Buyer Broker DOL License No. Firm DOL License No. Listing Broker DOL License No. Firm DOL License No. Authentisign ID:3832CCF5-D733-4EFD.A981-1A2E279A5495 Form 25 ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Page 2 of 6 General Terms ALL RIGHTS RESERVED a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future eamings, except to the extent otherwise specified in this Agreement. The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds, the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money by the Delivery Date listed in Specific Term 6 (2 days after 7 mutual acceptance if not filled in) to the party holding the Earnest Money (Buyer Brokerage Firm or Closing Agent). If 8 sent by mail, the Earnest Money must arrive at Buyer Brokerage Firm or Closing Agent by the Delivery Date. If the 9 Earnest Money is held by Buyer Brokerage Firm and is over $10,000.00 it shall be deposited into an interest bearing 10 trust account in Buyer Brokerage Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, after 11 deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Buyer Brokerage Firm for bank 12 charges and fees in excess of the interest earned, if any. If the Earnest Money held by Buyer Brokerage Firm is over 13 $10,000.00 Buyer has the option to require Buyer Brokerage Firm to deposit the Earnest Money into the Housing Trust 14 Fund Account, with the interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer 15 does not complete an IRS Form W-9 before Buyer Brokerage Firm must deposit the Earnest Money or the Earnest 16 Money is $10,000.00 or less, the Earnest Money shall be deposited into the Housing Trust Fund Account. Buyer 17 Brokerage Firm may transfer the Earnest Money to Closing Agent at Closing. If all or part of the Earnest Money is to be 18 refunded to Buyer and any such costs remain unpaid, the Buyer Brokerage Firm or Closing Agent may deduct and pay 19 them therefrom. The parties instruct Closing Agent to provide written verification of receipt of the Earnest Money and 20 notice of dishonor of any check to the parties and Brokers at the addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties. The party(s)shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the party(s usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement, that party shall be in breach of this Agreement. For the purposes of this section,the term Closing 36 Agent includes a Buyer Brokerage Firm holding the Earnest Money. The parties authorize the party commencing an 37 interpleader action to deduct up to$500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title. If the Property has been short platted,the Short Plat number is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Buyer Broker.The preliminary commitment, and the title 53 policy to be issued, shall contain no exceptions other than the General Exclusions and Exceptions in said standard form 54 and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable prior 55 Lthe losing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to waive 56 a,e 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D7334EFD-A981-1A2E279A5495 Form 25 ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Page 3 of 6 General Terms ALL RIGHTS RESERVED such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and this 57 Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 63 county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 64 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyer's consent,which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating parry incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 72 costs)incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12. 92 h. Sale Information. Listing Broker and Buyer Broker are authorized to report this Agreement (including price and all 93 terms)to the Multiple Listing Service that published it and to its members, financing institutions, appraisers, and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers, title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Buyer Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 i. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act ("FIRPTA") and provide the certification to the Closing Agent 100 within 10 days of mutual acceptance. If Seller is a foreign person for purposes of U.S. income taxation, and this 101 transaction is not otherwise exempt from FIRPTA, Closing Agent is instructed to withhold and pay the required amount 102 to the Internal Revenue Service. 103 If Seller fails to provide the FIRPTA certification to the Closing Agent within 10 days of mutual acceptance, Buyer may 104 give notice that Buyer may terminate the Agreement at any time 3 days thereafter (the "Right to Terminate Notice"). If 105 Seller has not earlier provided the FIRPTA certification to the Closing Agent, Buyer may give notice of termination of 106 this Agreement (the "Termination Notice") any time following 3 days after delivery of the Right to Terminate Notice. If 107 Buyer gives the Termination Notice before Seller provides the FIRPTA certification to the Closing Agent,this Agreement 108 is terminated and the Earnest Money shall be refunded to Buyer. 109 [a-e] 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD-A981-tA2E279A5495 Form 25 ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Page 4 of 6 General Terms ALL RIGHTS RESERVED j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 110 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 111 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 112 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 113 Buyer Broker, or at the licensed office of Buyer Broker. Documents related to this Agreement, such as NWMLS Form 114 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 115 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Buyer Broker and 116 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 117 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 118 document(or a direct link to such notice or document)shall constitute delivery when: (i)the e-mail is sent to both Buyer 119 Broker and Buyer Brokerage Firm or both Listing Broker and Listing Brokerage Firm at the e-mail addresses specified 120 on page one of this Agreement; or (ii) Buyer Broker or Listing Broker provide written acknowledgment of receipt of the 121 e-mail (an automatic e-mail reply does not constitute written acknowledgment). At the request of either party, or the 122 Closing Agent,the parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 123 k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated in 124 this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the last 125 calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday or legal 126 holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a Saturday, 127 Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the Possession Date, 128 shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a specific calendar 129 date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, Sunday, legal holiday 130 as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the next day that is not a 131 Saturday, Sunday, legal holiday, or day when the county recording office is closed. When counting backwards from 132 Closing, any period of time measured in days shall start on the day prior to Closing and if the last day is a Saturday, 133 Sunday or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day, moving 134 forward, that is not a Saturday, Sunday or legal holiday (e.g. Monday or Tuesday). If the parties agree upon and attach a 135 legal description after this Agreement is signed by the offeree and delivered to the offeror, then for the purposes of 136 computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted offer or counteroffer to 137 the offeror, rather than on the date the legal description is attached.Time is of the essence of this Agreement. 138 I. Integration and Electronic Signatures. This Agreement constitutes the entire understanding between the parties and 139 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 140 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 141 electronic form has the same legal effect and validity as a handwritten signature. 142 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 143 unless the parties indicate that assignment is permitted by the addition of "and/or assigns" on the line identifying the 144 Buyer on the first page of this Agreement. 145 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 146 provision, as identified in Specific Term No. 7,shall apply: 147 i. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 148 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 149 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 150 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 151 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 152 any other rights or remedies available at law or equity. 153 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 154 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 155 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 156 holding the Earnest Money commences an interpleader action, the prevailing parry is entitled to reasonable attorneys' 157 fees and expenses. 158 p. Offer. This offer must be accepted by 9:00 p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 159 shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 160 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 161 arne Money shall be refunded to Buyer. 162 Q_e 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD-A981-1A2E279A5495 Form 25 ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Page 5 of 6 General Terms ALL RIGHTS RESERVED q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 163 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 164 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 165 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 166 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 167 counteroffer is not so accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 168 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 169 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 170 unless sooner withdrawn. 171 s. Agency Disclosure. Buyer Brokerage Firm, Buyer Brokerage Firm's Designated Broker, Buyer Broker's Branch 172 Manager (if any) and Buyer Broker's Managing Broker (if any) represent the same party that Buyer Broker represents. 173 Listing Brokerage Firm, Listing Brokerage Firm's Designated Broker, Listing Broker's Branch Manager (if any), and 174 Listing Broker's Managing Broker (if any) represent the same party that the Listing Broker represents. If Buyer Broker 175 and Listing Broker are different persons affiliated with the same Firm, then both Buyer and Seller confirm their consent 176 to Designated Broker, Branch Manager(if any), and Managing Broker(if any) representing both parties as dual agents. 177 If Buyer Broker and Listing Broker are the same person representing both parties then both Buyer and Seller confirm 178 their consent to that person and his/her Designated Broker, Branch Manager (if any), and Managing Broker (if any) 179 representing both parties as dual agents. All parties acknowledge receipt of the pamphlet entitled "The Law of Real 180 Estate Agency." 181 t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 182 which they are a party. The Listing Brokerage Firm's commission shall be apportioned between Listing Brokerage Firm 183 and Buyer Brokerage Firm as specified in the listing. Seller and Buyer hereby consent to Listing Brokerage Firm or 184 Buyer Brokerage Firm receiving compensation from more than one party. Seller and Buyer hereby assign to Listing 185 Brokerage Firm and Buyer Brokerage Firm, as applicable, a portion of their funds in escrow equal to such 186 commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) directly to the Firm(s). In any 187 action by Listing or Buyer Brokerage Firm to enforce this paragraph, the prevailing party is entitled to court costs and 188 reasonable attorneys' fees. Seller and Buyer agree that the Firms are intended third party beneficiaries under this 189 Agreement. 190 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 191 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 192 future)and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 193 Listing Broker or Buyer Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 194 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 195 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 196 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 197 wetlands, shorelands or other environmentally sensitive area; road, school, fire and any other growth mitigation or 198 impact fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building 199 permit; sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. 200 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time 201 during and after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer 202 may need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 203 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be 204 responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does 205 not give notice to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 206 15, it shall be conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If 207 Buyer gives notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid 208 costs. The Feasibility Contingency Addendum (NWMLS Form 35F), if included in the Agreement, supersedes the 209 Feasibility Contingency in Specific Term No. 15 and this General Term u. 210 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 211 intended use of the Property; provided that Seller shall not be required to incur any liability or expenses in doing so. 212 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 213 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 214 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 215 t E nest Money shall be refunded to Buyer. 216 ac 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-0733.4EFD-A981-1A2E279A5495 Form 25 ©Copyright 2021 Vacant Land PSA VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.3/21 Page 6 of 6 General Terms ALL RIGHTS RESERVED w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 217 from Seller or Listing Brokerage Firm related to the Property. This contingency shall be deemed satisfied unless Buyer 218 gives notice identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely 219 notice under this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 220 x. Property Condition Disclaimer. Buyer and Seller agree,that except as provided in this Agreement, all representations 221 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 222 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 223 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 224 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 225 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 226 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 227 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 228 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. In addition, some properties 229 may contain soil or other contamination that is not readily apparent and may be hazardous. Brokers do not have the 230 expertise to identify or assess defective or hazardous products, materials, or conditions. Buyer is urged to use due 231 diligence to inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of 232 defective or hazardous materials and conditions and evaluate the Property as there may be defects and hazards that 233 may only be revealed by careful inspection. Buyer is advised to investigate whether there is a sufficient water supply to 234 meet Buyer's needs. Buyer is advised to investigate the cost of insurance for the Property, including, but not limited to 235 homeowner's, fire, flood, earthquake, landslide, and other available coverage. Buyer acknowledges that local 236 ordinances may restrict short term rentals of the Property. Brokers may assist the parties with locating and selecting 237 third party service providers, such as inspectors or contractors, but Brokers cannot guarantee or be responsible for the 238 services provided by those third parties. The parties shall exercise their own judgment and due diligence regarding 239 third-party service providers. 240 Ca.L� 1010212021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD-A981.1A2E279A5495 Form 22D RWmrd xI..__ n Optional Clauses Addendum belly 0,�."'�t+M lt. ©Copyright 2021 Rev.3/21 � Northwest Multiple Listing Service Page 1 of 2 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated October 01,2021 1 between AGB,LLC&orAGB,LLC&or assigns ("Buyer ) 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 4 Address W Public Works Drive Shelton WA 98584 (the "Property"). 4 City State Zip CHECK IF INCLUDED: 5 1. 0 Square Footage/Lot Size/Encroachments. The Listing Broker and Buyer Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments (fences, rockeries, buildings) on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance. The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession Date. Any personal property remaining on the Property thereafter shall become 26 the property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities. To the best of Seller's knowledge, Seller represents that the Property is connected to: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank; ❑ well (specify type) 29 ❑ irrigation water(specify provider) ❑ natural gas; ❑ telephone; ❑ electricity; 30 ❑ cable (specify provider) ; ❑ internet (specify provider) 31 ❑ other 32 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 33 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 34 Buyer the information below in writing as soon as available: 35 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 36 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 37 OTHER INSULATION DATA: 38 [a-e] 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD-A981-1A2E279A5495 Form 22D ©Copyright 2021 Optional Clauses Addendum Rev.3/21 Northwest Multiple Listing Service Page 2 of 2 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED PURCHASE &SALE AGREEMENT Continued 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 39 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 40 dish and operating equipment; ❑ other . 41 Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 42 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 43 days (5 days if not filled in)of receipt of the lease(s)or the date that the lease(s) are due, whichever 44 is earlier, then this lease review period shall conclusively be deemed satisfied (waived)and at Closing, Buyer 45 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 46 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 47 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 48 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 49 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 50 available from the Association)within days (10 days if not filled in)of mutual acceptance: 51 a. Association rules and regulations, including, but not limited to architectural guidelines; 52 b. Association bylaws and covenants, conditions, and restrictions (CC&Rs); 53 c. Association meeting minutes from the prior two (2)years; 54 d. Association Board of Directors meeting minutes from the prior six(6)months; and 55 e. Association financial statements from the prior two (2)years and current operating budget. 56 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 57 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 58 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 59 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 60 refunded to Buyer. 61 9. ❑ Homeowners'Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 62 or any other association (e.g. a "move-in"or"move-out"fee), the fee shall be paid by the party as provided for 63 in the association documents. If the association documents do not provide which party pays the fee, the fee 64 shall be paid by❑ Buyer; ❑Seller(Seller if not filled in). 65 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 66 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 67 removal of the Excluded Item(s). Excluded Item(s): B8 69 70 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 71 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 72 a. Home warranty provider. __ 73 b. Seller shall pay up to $ ($0.00 if not filled in) of the cost for the home warranty, together 74 with any included options, and Buyer shall pay any balance. 75 c. Options to be included. 76 (none, if not filled in). 77 d. Other: 78 12. ❑ Other. 79 80 81 82 83 84 85 [a-e] 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733.4EFD-A981-1A2E279A5495 Form 22EF Akhat d fedawn ©Copyright 2019 EviRed. of Funds Addendum v 7/19 Northwest Multiple Listing Service Page 1 of 1 EVIDENCE OF FUNDS ADDENDUM ALL RIGHTS RESERVED TO PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated October 01,2021 1 between AGB,LLC&or assigns Buyer ("Buyer") 2 Buyer and Mason Countv Seller Seller ("Seller") 3 concerning 4 W Public Works Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip 1. DEFINITIONS. 5 a. "Evidence" means document(s) from a financial institution(s) in the United States showing that Buyer has 6 sufficient cash or cash equivalent in United States funds. 7 b. "Non-Contingent Funds" means funds that Buyer currently has in its possession and for which there is no 8 contingency, such as financing (NWMLS Form 22A or equivalent), sale of Buyer's property (NWMLS Form 9 22B or equivalent), or pending sale of Buyer's property(NWMLS Form 220 or equivalent). 10 c. "Contingent Funds" means funds that Buyer does not currently have, but expects to receive from another 11 source prior to Closing, and for which there is no contingency, such as a loan, proceeds from the sale of 12 other property or stock, retirement funds, foreign funds, a gift, or future earnings. 13 2. id EVIDENCE OF NON-CONTINGENT FUNDS. Buyer is relying on Non-Contingent Funds for payment of the 14 Purchase Price. Buyer shall provide Evidence to Seller of such funds within 3 days (3 days if not 15 filled in) of mutual acceptance. Unless Buyer discloses other sources of funds for the payment of the Purchase 16 Price, Buyer represents that the Non-Contingent Funds are sufficient to pay the Purchase Price. Buyer shall not 17 use such Non-Contingent Funds for any purpose other than the purchase of the Property without Seller's prior 18 written consent. If Buyer fails to timely provide such Evidence, Seller may give notice terminating this 19 Agreement any time before such Evidence is provided. Upon Seller's notice of termination under this 20 Addendum, the Earnest Money shall be refunded to Buyer. 21 3. ❑ DISCLOSURE OF CONTINGENT FUNDS. Buyer is relying on Contingent Funds for the Purchase Price: 22 ❑ Loan: ---- 23 ❑ Sale of the following owned by Buyer: 24 ❑ Gift of$ from 25 ❑ Funds not readily convertible to liquid United States funds (describe): 28 27 ❑ Other(describe): 28 Buyer shall provide Evidence to Seller days (10 days if not filled in) prior to Closing that the funds 29 relied upon in Section 3 have been received or are immediately available to Buyer. If Buyer fails to timely 30 provide such Evidence, Seller may give notice terminating this Agreement any time before such Evidence is 31 provided. Buyer shall provide Seller with additional information about such funds as may be reasonably 32 requested by Seller from time to time. Upon Seller's notice of termination under this Addendum, the Earnest 33 Money shall be refunded to Buyer. 34 If Buyer disclosed that Buyer is obtaining a loan, Seller shall permit an appraisal of the Property and inspections 35 required by lender, including but not limited to structural, pest, heating, plumbing, roof, electrical, septic, and 36 well inspections. Seller is not obligated to pay for such inspections unless otherwise agreed. 37 4. BUYER DEFAULT. If Buyer fails to timely close because the Contingent Funds identified in Section 3 are not 38 available by Closing, Buyer shall be in default and Seller shall be entitled to remedies as provided for in the 39 r'�] ment. 40 Q 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD.A981-1A2E279A5495 Form 22T i Rkh0wd filedm 7 Title Contingency Addendumftf Gmli ©Copyright 2021 Rev.3/21 Northwest Multiple Listing Service Page 1 of 1 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED PURCHASE&SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated October 01,2021 1 between AGB,LLC&or assigns B ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 4 W Public Works Drive Shelton WA 98584 (the"Property"). 4 Atldress City State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 6 days (5 days if not filled in)from 0 the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. If Buyer receives the preliminary 9 commitment before mutual acceptance, Buyer's time to review shall begin on mutual acceptance. 10 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 11 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 12 disapproved exceptions. 13 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 14 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 15 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 16 Buyer shall be deemed to have waived all objections to title, which Seller did not agree to clear. 17 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 18 then the above time periods and procedures for notice, correction, and termination for those new exceptions 19 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 20 necessary to accommodate the foregoing times for notices. 21 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 22 as provided for in the Agreement. 23 [a-e] 1010212021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733.4EFD-A981-1A2E279A5495 Form 35F � krd Beclawn ©Copyright 2021 Feasibility Contingency Addendum Rev.3/21 hook,On". Northwest Multiple Listing Service Page 1 of 1 ALL RIGHTS RESERVED FEASIBILITY CONTINGENCY ADDENDUM The following is part of the Purchase and Sale Agreement dated October 01,2021 1 between AGB,LLC&or assigns ("Buyer") 2 Buyer 13uyer and Mason Countv ("Seller") 3 Seller Seller concerning 4 W Public Works Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip Feasibility Contingency. Buyer shall verify within 90 days (10 days if not filled in) after mutual acceptance 5 (the "Feasibility Contingency Expiration Date") the suitability of the Property for Buyer's intended purpose including, 6 but not limited to, whether the Property can be platted, developed and/or built on (now or in the future) and what it will 7 cost to do this. This Feasibility Contingency SHALL CONCLUSIVELY BE DEEMED WAIVED unless Buyer gives 8 notice of disapproval on or before the Feasibility Contingency Expiration Date. If Buyer gives a timely notice of 9 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. Buyer should not 10 rely on any oral statements concerning feasibility made by the Seller, Listing Broker or Buyer Broker. Buyer should 11 inquire at the city or county, and water, sewer or other special districts in which the Property is located. Buyer's inquiry 12 shall include, but not be limited to: building or development moratoria applicable to or being considered for the 13 Property; any special building requirements, including setbacks, height limits or restrictions on where buildings may be 14 constructed on the Property; whether the Property is affected by a flood zone, wetlands, shorelands or other 15 environmentally sensitive area; road, school, fire and any other growth mitigation or impact fees that must be paid; the 16 procedure and length of time necessary to obtain plat approval and/or a building permit; sufficient water, sewer and 17 utility and any services connection charges; and all other charges that must be paid. 18 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to 19 time during the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may 20 need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 21 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall 22 be responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. 23 ❑ AGREEMENT TERMINATED IF NOTICE OF SATISFACTION NOT TIMELY PROVIDED. If checked, this 24 Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice to Seller 25 on or before the Feasibility Contingency Expiration Date that the Property is suitable for Buyer's intended purpose. 26 [a-e] 10/02/2021 Buyer's Initials Date Buyer's Initials Date Sellers Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-4EFD-A981-1A2E279A5495 Form 34 Addendum/Amendment to P&S Wald Bed bwn ©Copyright 2010 Rev.7/10 bc*r GrOWW Northwest Multiple Listing Service Page 1 of 1 ALL RIGHTS RESERVED ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT October 1, 2021 The following is part of the Purchase and Sale Agreement dated 1 AGB and or assigns between ( Buyer Buyer "Buyer")2 and Mason County ( se9er Seller "Seller')3 concerning 4 W Public Works Dr, Shelton WA (the"Property").4 Address City State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase 6 and sales agreement,in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 11 6.Buyer shall pay all current and past due Association dues. 1213 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 14 Washington. 15 8. Commissioner Randy Neatherlin will sign for Mason County. 16 9.Seller has never occupied the property. 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 [af] 10/02/2021 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:3832CCF5-D733-0EFD-A981-1A2E279A5495 ALTA COMMITMENT FOR TITLE INSURANCE SCHEDULE A Order No.: 20192788 EXHIBIT "A" Legal Description: Lot 4 of Short Subdivision No. 3123, recorded December 4, 2018, in Volume 4 of Short Plats, page 56, Auditor's File No. 2103192, and being a portion of the West half(W 1/)of the Northeast quarter(NE '/)of Section two (2), Township twenty(20) North, Range four(4)West, W.M. Parcel No. 42002 13 90040 TOGETHER WITH and SUBJECT TO an easement for ingress, egress, drainage and utilities, 60 feet in width, including cul-de-sacs having radii of 50 feet, and including additional width for curves at angle points, as shown on the map of Short Subdivision No. 3123, recorded December 4, 2018, in Volume 4 of Short Plats, page 56,Auditor's File No.2103192. Abbreviated Legal: Lot 4, SS#3123, W 1/2 NE 1/4 2-20-4 Parcel No(s): 42002-13-90040 Purported Address: None Assigned, Shelton, WA 98584 �A,,11 e-I a�, nSnecfre�c 10/02/2021 1022021 945T20 AM PDT This page is only a part of a 2016 ALTA@ Commitment for Title Insurance. This Commitment is not valid without the Notice,the Commitment to Issue Policy;the Commitment Conditions;Schedule A,Schedule 8,Part I-Requirements;and Schedule 8,Part 11-Exceptions. ORT Form 4690 WA A 08101/16;TC 04/0218 Schedule A ALTA Commitment for Title Insurance Page 2 of 2 Real estate buyers and sellers are targets for wire fraud CALL BEFORE YOU WIRE and many have lost hundreds of thousands of dollars because they failed to take two simple steps: Beware of the following scam: ® Obtain the phone number of 1. An email account is hacked (this could be your real estate broker and broker's, escrow's, or consumer's email). your escrow agent at your first 2. Hacker monitors the account, waiting for meeting; the time when consumer must wire funds. Broker, escrow, and consumer have no ® Call the known phone number to knowledge they are being monitored. speak directly with your broker 3. Hacker, impersonating broker or or escrow officer to confirm wire escrow, instructs consumer to wire funds instructions PRIOR to wiring. immediately. The wire instructions are for an account controlled by hacker. These instructions often create a sense of urgency and often explain that the broker or escrow Randy C Churchill 3604900426 officer cannot be reached by phone so Broker's Name Broker's Phone any follow-up must be by email. When consumer replies to this email, consumer's Mason County Title 360-426-9713 email is diverted to hacker. Escrow Officer's Name Escrow Officer's Phone 4. Consumer wires the funds which are stolen My real estate broker or escrow officer reviewed this pamphlet with me. by hacker with no recourse for consumer. CAuther1t151W ange&Ran#w x&,, 10/02/2021 SW21 9:57:22 AM PDT Date withoutNever wire funds w • • h I � Y 1 0 n N I i r o N LICENSING known phone . - for broker or escrow and confirming - wire instructions. D. not DEFILE of lhr Northwest ---••-• INSURANCE • ' • Multiple Listing Sa,vice° FINANCIALCOMMISSIONER MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Tammi Wright DEPARTMENT: Emergency Management EXT: 800 BRIEFING DATE: October 11, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other — please explain ITEM: State Homeland Security Program (SHSP) FY-21 Grant Contract # E22-098 for $17,176 from Washington State Military Department (EMD) and US Department of Homeland Security. Performance period is from 09/01/2021 to 01/31/2023. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Emergency Management Division is part of Homeland Security Region 3 (Mason, Lewis, Thurston, Grays Harbor and Pacific Counties). This is an annual grant received from the US Department of Homeland Security pass-through Washington State Military Department (EMD) and then to the Homeland Security Regions. At our Regional level, the funding distribution formula involving a base amount and population. Mason County has received the yearly SHSP Grant since 2003. The funding for this grant has decreased by $3,265. This year's grant amount is $17,176 (2020- $20,441). The grant fund will provide for secondary power for three fire stations to become areas for medical and disaster supply distribution and operational communications (radios) for the Mason County Special Operations Rescue Team (SORT). BUDGET IMPACT: Increase 2021 budget revenue for Emergency Management and spending authority for the grant amount $17,176. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) Review of contract by Chief Deputy Prosecuting Attorney Tim Whitehead RECOMMENDED OR REQUESTED ACTION: Recommend accepting the SHSP FY-21 grant contract # E22-098 and allow the Emergency Management Coordinator/Lead to sign the contract for Mason County to receive the funding. ATTACHMENTS: Excerpts from Homeland Security Grant Agreement #E22-098 Briefing Summary 10/7/2021 Washington State Military Department HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET 1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number: County of Mason $17,176 E22-098 Emergency Management 100 West Public Works Drive, Building 1 Shelton,WA 98584-9714 4. Subrecipient Contact,phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Tammi Wright,360-427-9670 ext 800 September 1,2021 January 31,2023 TammiW co.mason.wa.us 7. Department Contact, phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI#(state revenue): John Hollingsworth,253-512-7044 069580751 232-002-101 john.hollingsworth@mil,wa.gov 10. Funding Authority: Washington State Military Depart ent the Department and the U.S.Department of Homeland Security(DHS) 11. Federal Funding Identification#: 12. Federal Award Date: 13. Assistance Listings#(formerly CFDA)#&Title: EMW-2021-SS-00083-S01 9/212021 1 97.067-21HSGP(SHSP 14. Total Federal Award Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN $14,284,938.00 713SB,713SC,713SH,713SL.,713SQ,713SZ/NZ 91-6001354 17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned,State BY LEGISLATIVE DISTRICTS: 35 Mason Certified: ® N/A ❑ NO BY CONGRESSIONAL DISTRICTS: 6 ❑ YES, OMWBE# 20. Agreement Classification 21. Contract Type(check all that apply): ❑ Personal Services ❑ Client Services Z Public/Local Gov't ❑ Contract H Grant Z Agreement ❑ Research/Development ❑ A/E ❑ Other ❑ Intergovemmentai(RCW 39.34) ❑ Interagency 22. Subrecipient Selection Process: 23. Subrecipient Type(check all that apply) Z 'To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A Z Public Organization/Jurisdiction ❑ Non-Profit ❑ Filed w/OFM? ❑ Advertised?❑ YES ❑ NO ❑ CONTRACTOR ® SUBRECIPIENT❑ OTHER 24. PURPOSE&DESCRIPTION: The objective of the Federal Fiscal Year(FFY)2021 Homeland Security Grant Program(21HSGP)is to fund state,local,tribal,and territorial efforts to prevent terrorism and prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. 21HSGP provides funding to implement investments that build,sustain,and deliver the core capabilities essential to achieving the National Preparedness Goal of a secure and resilient nation.21 HSGP supports core capabilities across the five mission areas of prevention,protection, mitigation,response,and recovery based on allowable costs.HSGP is comprised of three Interconnected grant programs:State Homeland Security Program(SHSP),Urban Areas Security Initiative(UASI),and Operation Stonegarden(OPSG),Together,these grant programs fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercises, and management and administration. The Department is the Recipient and Pass-through Entity of the 21HSGP DHS Award Letter for Grant No.EMW-2021-SS-00083-S01,which Is Incorporated In and attached hereto as Attachment C and has made a subaward of funds to the Subreclplent pursuant to this Agreement.The Subreci lent is accountable to the Department for use of Federal award funds provided under this Agreement. IN WITNESS WHEREOF, the Department and Subreciplent acknowledge and accept the terms of this Agreement, Including all referenced attachments which are hereby Incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter (Attachment C), Work Plan (Attachments D-1, D-2, D-3), Budget (Attachment E),Timeline(Attachment F);and all other documents and attachments expressly referenced and Incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement.No other understandings,oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. In the event of an inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable federal and state statutes and regulations 4.Special Terms and Conditions 2. DHS/FEMA Award and program documents 5.General Terms and Conditions,and, 3. Work Plan,Timeline,and Budget S.Other provisions of the Agreement Incorporated by reference. WHEREAS,the parties have executed this Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Signature Date Regan Anne Hesse, Chief Financial Officer Randy Neatherlin, Chair Washington State Military Department Mason County Board of Commissioners BOILERPLATE APPROVED TO FORM: APPROVED AS TO FORM(if applicable): David B. Merchant,Assistant Attorney General(9/7/2021) Applicant's Legal Review Date DHS-FEMA-HSGP-SHSP-FY21 Page 1 of 41 County of Mason,E22-098 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: October 11, 2021 PREVIOUS BRIEFING DATES: N/A ITEM: Overview of the 2022 Proposed Budget 2nd Draft BUDGET IMPACTS: See Attached RECOMMENDED OR REQUESTED ACTION: Request the Board review the draft of the 2022 Mason County Budget for the general fund by department and all other funds at the fund level. ATTACHMENTS: • 2022 Mason County Proposed Budget as of October 4, 2021 • 2022 Mason County Proposed Budget as of October 11, 2021 • Summary of Policy Level Requests J:\Budget Adoption Info\2022\2022 Budget Briefmg,Agenda, &Public Hearing Items\Briefmg Summary 10.11.2021 -2022 Proposed Budget Presentation.doc Mason County 2022 Summary Proposed Budget-1st Draft General Fund October 4,2021 2021 Adopted Budget 2022 Proposed Budget as of 10.4.21 Difference:2022 Proposed Budget vs.2021 Adopted Budget Variance Rev I(D) 5&B 1(D) Oper I(D) Exp I(D) Salaries& Budgeted Salaries& Budgeted Salaries& Budgeted 2022 vs. 2022 vs. 2022 vs. 2022 vs. Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's Revenues Benefts Operating Expenditures FTE's 2021 2021 2021 2021 001-000 Beginning Fund Balance 14,000,000 - 21,500,000 - 7,500,000 - 34.88% 0% 0% 0% 001-010 WSU 23,500 224,136 89,384 313,520 2.25 22,000 213,418 105,384 318,802 2.25 (1,500) (10,718) 16,000 5,282 - -6.82% -5.02% 15.18% 1.66% 001-020 Assessor 7,000 1,214,961 205,325 1,420,286 13.00 9,000 1,168,531 201,930 1,370,461 13.00 2,000 (46,430) (3,395) (49,825) - 22.22% -3.97% -1.68% -3.64% 001-030 Auditor 1,130,017 1,368,407 337,211 1,705,618 13.50 1,142,750 1,419,982 386,244 1,806,226 13.50 12,733 51,575 49,033 100,608 - 1.11% 3.63% 12.69% 5.57% 001-050 Emergency Management 118,762 225,610 83,459 309,069 1.33 67,712 170,677 62,697 233,374 1.34 (51,050) (54,933) (20,762) (75,695) 0.01 -75.39% -32.19% -33.11% -32.44% 001-055 Facilities&Grounds - 524,704 847,950 1,372,654 5.50 - 522,082 917,539 1,439,621 5.50 - (2,622) 69,589 66,967 - 0% -0.50% 7.58% 4.65% 001-057 Human Resources/Risk Mgmt - 403,202 204,884 609,086 4.00 - 529,049 204,884 733,933 5.00 - 125,847 - 125,847 1.00 0% 23.79% 0.00% 17.15% 001-058 LEOFF - 98,400 1,644 100,044 - - 98,400 1,600 100,000 - - - (44) (44) - 0% 0.00% -2.75% -0.04% 001-070 Clerk 366,348 1,031,980 76,750 1,108,730 12.50 378,377 1,015,256 82,225 1,097,481 12.50 12,029 (16,724) 5,475 (11,249) - 3.18% -1.65% 6.66% -1.02% 001-080 Commissioners - 342,455 13,155 355,610 3.00 - 342,549 13,155 355,704 3.00 - 94 - 94 - 0% 0.03% 0.00% 0.03% 001-090 Support Services 7D0 721,435 24,498 745,933 6.65 - 779,610 24,54E 804,158 6.65 (7D0) 58,175 50 58,225 - 0% 7.46% 0.20% 7.24% 001-100 District Court 1,010,757 1,239,346 111,673 1,351,019 12.20 1,080,400 1,249,058 120,214 1,369,272 12.20 69,643 9,712 8,541 18,253 - 6.45% 0.78% 7.10% 1.33% 001-125 Community Development 2,177,600 2,196,495 503,514 2,700,009 21.50 2,384,000 2,256,931 547,735 2,804,666 22.50 206,400 60,436 44,221 104,657 1.00 8.66% 2.68% 8.07% 3.73% 001-126 Historical Preservation 76,D00 - 16,000 16,000 - 24,000 - 24,000 24,000 - (52,000) - 8,000 8,000 - -216.67% 0% 33.33% 33.33% 001-146 Parks&Trails 44,000 455,527 108,094 563,621 4.33 44,000 448,719 180,331 629,050 4.33 - (6,808) 72,237 65,429 - 0.00% -1.52% 40.06% 10.40% 001-170 Juvenile Court Services 1,161,438 1,911,927 116,353 2,028,280 19.D0 1,255,805 1,885,949 116,551 2,D02,500 19.00 94,367 (25,978) 198 (25,780) - 7.51% -1.38% 0.17% -1.29% 001-180 Prosecutor 248,575 1,703,946 172,892 1,876,838 13.25 232,091 1,875,065 174,691 2,049,756 14.50 (16,484) 171,119 1,799 172,919 1.25 -7.10% 9.13% 1.03% 8.44% 001-185 Child Support Enforcement 159,126 133,912 26,550 160,462 1.00 159,679 133,125 26,454 159,579 1.00 553 (787) (96) (983) - 0.35% -0.59% -0.36% -0.55% 001-190 Coroner 35,000 222,412 122,864 345,276 2.40 35,000 225,394 122,680 348,064 2.40 - 2,972 (184) 2,788 - 0.00% 1.32% -0.15% 0.80% 001-205 Sheriff 1,000,835 11,438,078 3,117,557 14,555,735 97.50 953,505 11,559,661 3,247,474 14,807,135 98.50 (47,330) 121,593 129,817 251,400 1.00 -4.96% 1.05% 4.0D% 1.70% 001-208 Courthouse Security - - 170,740 170,740 - - - 303,755 303,755 - - - 133,015 133,015 - 0% 0% 43.79% 43.79% 001-240 Office of Public Defense 240,767 843,692 417,409 1,261,101 8.00 240,767 863,507 399,841 1,263,348 8.00 - 19,815 (17,568) 2,247 - 0.00% 2.29% -4.39% 0.18% 001-250 Superior Court 68,350 869,130 148,202 1,017,332 7.58 69,650 894,661 173,367 1,068,028 7.58 1,300 25,531 25,155 50,696 - 1.87% 2.85% 14,52% 4.75% 001-255 Family Court 2,500 - 2,500 2,SD0 - 2,500 - 2,500 2,500 - - - - - - 0.00% 0% 0.00% 0.D0% 001-256 Therapeutic Court 636,507 301,928 338,567 640,495 3.30 811,347 348,823 454,971 803,794 4.22 174,840 46,895 116,404 163,299 0.92 21.55% 13.44% 25.58% 20.32% 001-258 Murder Expenditures - - 50,000 50,000 - - - 50,000 50,000 - - - - - - 0% 0% 0.00% 0.00% 001-260 Treasurer 26,206,041 731,779 140,800 872,579 8.00 27,198,268 732,453 143,025 875,478 8.00 992,227 674 2,225 2,899 - 3.65% 0.09% 1.56% 0.33% 001-300 Non Departmental 4,303,486 457,693 4,427,086 4,884,779 - 4,051,930 501,897 4,218,232 4,720,129 - (251,556) 44,204 (208,854) (164,650) - -6.21% 8.81% -4.95% -3.49% 001-305 Motor Pool 447,202 38,572 17,396 55,968 0.50 72,000 39,589 11,240 50,829 0.50 (375,202) 1,017 (6,156) (5,139) - -521.11% 2.57% -54.77% -10.11% 001-310 Transfers Out - 91,339 91,339 - - 90,027 90,027 - - (1,312) (1,312) - 0% 0% -1.46% -1.46% 001-320 Ending Fund Balance - 12,780,888 - 20,053,111 - 7,272,223 0% 0% 0% 36.26% Total General Fund Including BFB&EFB 53,464,511 28,699,727 11,983,896 53,464,511 250.29 61,734,781 29,274,376 12,407,294 61,734,781 265.47_j 8,270,270 574,649 423,398 8,270,270 5.18 1 13.40% 1.96% 3.41% 13.40% Total General Fund Removing BFB&EFB 39,464,511 28,699,727 11,983,996 40,683,623 260.29 40,234,781 29,274,376 12,407,294 41,682,670 265.47 770,270 574,649 423,398 998,047 5.18 1.91% 1.96% 3.41V.. 2.39% Mason County 2022 Summary Proposed Budget-1st Draft Special Funds October 4,2021 2021 Adopted Budget 2022 Proposed Budget as of 10.4.21 Difference:2022 Proposed Budget vs.2021 Adopted Budget Variance Rev I(D) S&BI(D) OperI(D) ExpI(D) Salaries& Budgeted Salaries& Budgeted Salaries& Total Budgeted 2021 vs. 2021 vs. 2021 vs. 2021 vs. Fund Fund Name Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's 2020 2020 2020 2020 103 Sales Use Tax 1,617,997 - 1,617,997 1,617,997 - 1,866,000 - 1,866,000 1,866,000 - 248,003 - 248,003 248,003 - 13.29% 0% 13.29% 13.29% 104 Auditor's O&M 439,925 - 439,925 439,925 - 540,250 - 540,251 540,251 - 100,325 - 100,326 100,326 - 18.57% 0% 18.57% 18.57% 105 County Road 29,125,848 6,396,282 22,729,566 29,125,848 61.20 33,465,918 6,248,819 27,217,099 33,465,918 61.20 4,340,070 (147,463) 4,487,533 4,340,070 - 12.97% -2.36% 16.49% 12.97% 1061 Paths&Trails 294,222 - 294,222 294,222 - 297,889 - 297,889 297,889 - 3,667 - 3,667 3,667 - 1.23% 0% 1.23% 1.23% 109 Election Equipment 271,987 - 271,987 271,987 - 283,752 - 283,752 283,752 - 11,765 - 11,765 11,765 - 4.15% 0% 4.15% 4.15% 110 Crime Victims 191,910 77,604 114,306 191,910 1.00 170,000 76,954 93,046 170,000 1.00 (21,910) (650) (21,260) (21,910) - -12.89% -0.84% -22.85% -12.89% 114 Victim Witness Activity 74,907 61,695 13,212 74,907 0.75 70,000 53,985 16,015 70,000 - (4,907) (7,710) 2,803 (4,907) (0.75) -7.01% •14.28% 17.50% -7.01% 116 Historical Preservation 60,000 - 60,D00 60,000 - - - - - - (60,000) - (60,000) (60,000) - 0% 0% 0% 0% 117 Community Support Services 2,371,173 81,314 2,289,859 2,371,173 0.80 3,648,028 85,579 3,562,449 3,648,028 0.80 1,276,855 4,265 1,272,590 1,276,855 - 35.00% 4.98% 35.72% 35.00% 118 Abatement 296,484 - 286,484 286,484 - 240,178 - 240,178 240,178 - (46,306) - (46,306) (46,306) - -19.28% 0% -19.28% -19.28% 120 REET Property Tax 64,672 1,220 63,452 64,672 - 100,589 1,190 99,399 100,589 - 35,917 (30) 35,947 35,917 - 35.71% -2.52% 36.16% 35.71% 134 National Forest Safety 41,457 20,472 20,985 41,457 - 31,457 19,415 12,041 31,456 - (10,000) (1,057) (8,944) (10,001) - -31.79% -5.44% -74.28% -31.79% 135 Trial Court Improvement 134,658 - 134,658 134,658 - 116,544 - 116,544 116,544 - (18,114) - (18,114) (18,114) - -15.54% 0% -15.54% -15.54% 140 Sheriffs Special Funds - - - - - - - - - - - - - 0% 0% 0% 0% 141 Sheriffs Boating Program 150,179 10,382 139,797 150,179 - 149,522 16,765 132,757 149,S22 - (657) 6,383 (7,040) (657) - -0.44% 38.07% -5.30% -0.44% 142 Narcotics Investigation Fund 97,500 97,500 97,500 - 96,245 96,245 96,245 - (1,255) - (1,255) (1,255) - -1.30% 0% -1.30% -1.30% 150 Community Services Health 2,756,733 1,898,392 858,341 2,756,733 19.20 2,880,063 2,387,035 493,029 2,880,063 21.70 123,330 488,643 (365,313) 123,330 2.50 4.28% 20.47% -74.10% 4.28% 155 American Rescue Plan Act - - - 12,584,450 - 12,584,451 12,594,451 - 12,594,450 - 12,584,451 12,584,451 - 100.00% 0% 100.00% 100.009A 160 Law Library 96,373 5,418 90,955 96,373 0.06 74,900 5,731 69,169 74,900 0.06 (21,473) 313 (21,786) (21,473) - -28.67% 5.46% -31.50% -28.67% 163 Lodging Tax 980,000 - 980,000 980,000 - 1,200,500 - 1,200,500 1,200,500 - 220,500 - 220,500 220,500 - 18.37% 0% 18.37% 18.37% 164 Mental Health Tax 2,458,683 105,395 2,353,288 2,458,683 1.00 2,835,668 111,772 2,723,896 2,835,669 1.00 376,985 6,377 370,608 376,985 - 13.29% 5.71% 13.61% 13.29% 180 Treasurer's 0&M 293,323 99,675 193,648 293,323 1.00 430,686 102,022 328,664 430,686 1.00 137,363 2,347 135,016 137,363 - 31.89% 2.30% 41.08% 31.89% 190 Veterans Assistance 191,422 - 191,422 191,422 - 240,822 240,821 240,921 - 49,400 - 49,399 49,399 - 20.51% 0% 20.51% 20.51% 192 Skokomish Flood Zone 114,662 - 114,662 114,662 - 114,412 114,412 114,412 - (250) - (250) (250) - -0.22% 0% -0.22% -0.22% 194 Mason Lake Management 145,500 - 145,500 145,500 - 107,900 107,900 107,900 - (37,600) - (37,600) (37,600) - -34.85% 0% -34.85% -34.85% 195 Spencer Lake Management 19,650 - 19,650 19,650 - 24,500 24,500 24,500 - 4,850 - 4,850 4,850 - 19.80% 0% 19.80% 19.80% 199 Island Lake Management 40,650 - 40,650 40,650 - 30,000 30,000 30,000 - (10,650) - (10,650) (10,650) - -3S.50% 0% -3S.50% -35.50% 205 Public Works Facility Bond 1,001,025 - 1,001,025 1,001,025 - 998,900 998,900 998,900 - (2,125) (2,125) (2,125) - -0.21% 0% -0.21% -0.21% 215 MC LTGO 2013 Bond 138,667 - 138,667 138,667 - 134,375 134,375 134,375 - (4,292) - (4,292) (4,292) - -3.19% 0% -3.19% -3.19% 250 MC LTGO 2008 Bond 278,888 - 278,888 278,888 - 275,696 275,696 275,696 - (3,192) - (3,192) (3,192) - -1.16% 0% -1.16% -1.16% 350 REET 1 2,342,700 85,801 2,256,899 2,342,700 - 2,462,000 81,497 2,380,503 2,462,000 - 119,300 (4,304) 123,604 119,300 - 4.85% -S.28% 5.19% 4.85% 351 REET2 3,710,000 77,543 3,632,457 3,710,000 - 4,305,000 75,597 4,229,403 4,305,000 - 595,000 (1,946) 595,946 595,000 - 13.82% -2.57% 14.11% 13.82% 402 Mason County Landfill 5,220,185 1,035,809 4,184,376 5,220,185 12.57 6,859,451 1,030,223 5,829,228 6,859,451 12.57 1,639,266 (5,586) 1,644,852 1,639,266 - 23.90% -0.54% 28.22% 23.90% 403 NBCI Sewer Utility 2,674,311 570,249 2,104,062 2,674,311 5.58 3,809,073 624,950 3,184,123 3,809,073 6.13 1,134,762 54,701 1,080,061 1,134,762 0.55 29.79% 8.75% 33.92% 29.79% 404 NBCI Sewer Reserve - - - - - - - - - - - - - - 0% 0% 0% 0% 405 WW System Development 3,986 - 3,986 3,986 - - - - - (3,986) - (3,986) (3,986) - 01A 0% 0% 0% 411 Rustlewood Sewer&Water 492,012 199,172 292,840 492,012 1.95 508,295 217,439 290,856 508,295 2.13 16,283 18,267 (1,994) 16,283 0.18 3.20% 8.40% -0.68% 3.20% 412 Beards Cove Water 798,100 87,170 710,930 798,100 0.85 829,259 94,474 734,785 829,259 0.92 31,159 7,304 23,855 31,159 0.07 3.76% 7.73% 3.25% 3.76% 413 Belfair W W&W Reclamation 4,807,230 247,267 4,559,963 4,807,230 2.41 10,940,174 267,221 10,672,953 10,940,174 2.61 6,132,944 19,954 6,112,990 6,132,944 0.20 56.06% 7.47% 57,28% 56.06% 428 Landfill Reserve 439,180 - 439,180 439,190 - 444,700 444,700 444,700 - 5,520 - 5,520 5,520 - 1.24% 0% 1.24% 1.24% 429 Beards Cove Reserve 219,943 - 219,943 219,943 - 219,943 219,943 219,943 - - - - - - 0,00% 0% 0.00% 0.00% 480 Storm Drain System Dev 180,717 - 180,717 180,717 - 179,242 179,242 179,242 - (1,475) - (1,475) (1,475) - -0.82% 0% -0.82% -0.82% 500 Information Technology 1,044,179 504,190 539,989 1,044,179 4.69 1,142,819 591,140 551,679 1,142,819 4.68 98,640 86,950 11,690 98,640 (0.01) 8.63% 14.71% 2.12% 8.63% 501 Equipment Rental&Revolving 6,487,933 787,231 5,700,702 6,487,933 7.75 3,690,987 779,046 2,911,941 3,690,987 7.75 (2,796,946) (8,185) (2,788,761) (2,796,946) - -75.78% -1.05% -95.77% -75.78% 502 Unemployment Fund 230,005 227,489 2,516 230,005 234,420 232,608 1,812 234,420 4,415 5,119 (704) 4,415 - 1.88% 2.20% -38.85% 1.88% Total Special 8,Other Funds 72,388,976 12579,770 59,909,206 72,398,976 120.81 98,634,607 13,103,462 85,531,145 98,634,607 123.55 26,245,631 523,692 25,721,939 26,245,631 2.74 26.61% 4.00% 30.07% 26.61% Grand Total All Funds 125,853,487 41,279,497 94,573,990 125,853,487 381.10 160,369,399 42,377,838 117,991,550 160,369,398 389.02 34,515,901 1,099,341 33,417,560 34,515,901 7.92 T 21.52% 2.59% 26.32% 21.52% Mason County 2022 Summary Proposed Budget-2nd Draft General Fund October 11,2021 2021 Adopted Budget 2022 Proposed Budget as of 10.4.21 Difference:2022 Proposed Budget vs.2021 Adopted Budget Variance Rev 1(D) S&B I(D) Oper I(D) Exp I(D) Salaries& Budgeted Salaries& Budgeted Salaries& Budgeted 2022 vs. 2022 vs. 2022 vs. 2022 vs. Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's Revenues Benefits operating Expenditures FTE's 2021 2021 2021 2021 001-000 Beginning Fund Balance 14,000,000 - 21,500,000 - 7,500,000 - 34.88% 0% 0% 0% 001-010 WSU 23,500 224,136 89,384 313,520 2.25 22,000 213,418 105,384 318,802 2.25 (1,500) (10,718) 16,000 5,282 - -6.82% -5.02% 15.18% 1.66% 001-020 Assessor 7,000 1,214,961 205,325 1,420,286 13.00 9,000 1,248,220 201,930 1,450,150 13.00 2,000 33,259 (3,395) 29,864 - 22.22% 2.66% -1.68% 2.06% 001-030 Auditor 1,130,017 1,368,407 337,211 1,705,618 13.50 1,142,750 1,487,138 395,094 1,882,232 14.50 12,733 118,731 57,883 176,614 1.00 1.11% 7.98% 14.65% 9.38% 001-050 Emergency Management 118,762 225,610 83,459 309,069 1.33 67,712 171,877 62,697 234,574 1.34 (51,050) (53,733) (20,762) (74,495) 0.01 -75.39% -31.26% -33.11% -31.76% 001-055 Facilities&Grounds - 524,704 847,950 1,372,654 5.50 - 522,082 917,539 1,439,621 5.50 - (2,622) 69,589 66,967 - 0% -0.50% 7.58% 4.65% 001-057 Human Resources/Risk Mgmt - 403,202 204,884 608,086 4.00 - 529,049 204,884 733,933 5.00 - 125,847 - 125,847 1.00 0% 23.79% 0.00% 17.15% 001-058 LEOFF - 98,400 1,644 100,044 - - 98,400 1,600 100,000 - - - (44) (44) - 0% 0.00% -2.75% -0.04% 001-070 Clerk 366,348 1,031,980 76,750 1,108,730 12.50 378,377 1,029,487 82,225 1,111,712 13.00 12,029 (2,493) 5,475 2,982 0.50 3.18% -0.24% 6.66% 0.27% 001-080 Commissioners - 342,455 13,155 355,610 3.00 - 342,549 13,155 355,704 3.00 - 94 - 94 - 0% 0.03% 0.00% 0.03% 001-090 Support Services 700 721,435 24,498 745,933 6.65 - 863,250 24,548 887,798 6.65 (700) 141,815 50 141,865 - 0% 16.43% 0.20% 15.98% 001-100 District Court 1,010,757 1,239,346 111,673 1,351,019 12.20 1,080,400 1,249,058 144,528 1,393,586 12.20 69,643 9,712 32,855 42,567 - 6.45% 0.78% 22.73% 3.05% 001-125 Community Development 2,177,600 2,196,495 503,514 2,700,009 21.50 2,384,000 2,291,931 562,735 2,854,566 22.50 206,400 95,436 59,221 154,657 1.00 8.66% 4.16% 10.52% 5.42% 001-126 Historical Preservation 76,000 - 16,000 16,000 - 24,000 - 24,000 24,000 - (52,000) - 8,000 8,000 - -216.67% 0% 33.33% 33.33% 001-146 Parks&Trails 44,000 455,527 108,094 563,621 4.33 44,000 448,719 180,331 629,050 4.33 - (6,808) 72,237 65,429 - 0.00% -1.52% 40.06% 10.40% 001-170 Juvenile Court Services 1,161,438 1,911,927 116,353 2,028,280 19.00 1,255,805 1,885,949 128,075 2,014,024 19.00 94,367 (25,978) 11,722 (14,256) - 7.51% -1.38% 9.15% -0.71% 001-180 Prosecutor 248,575 1,703,946 172,892 1,876,838 13.25 232,091 1,875,065 174,691 2,049,756 14.50 (16,484) 171,119 1,799 172,918 1.25 -7,10% 9.13% 1.03% a."% 001-185 Child Support Enforcement 159,126 133,912 26,550 160,462 1.00 159,679 133,125 26,454 159,579 1.00 553 (787) (96) (883) - 0.35% -0.59% -0.36% -0.55% 001-190 Coroner 35,000 222,412 122,864 345,276 2.40 35,000 225,394 122,680 348,064 2.40 - 2,972 (184) 2,788 - 0.00% 1.32% -0.15% 0.80% 001-205 Sheriff 1,000,835 11,438,078 3,117,657 14,555,735 97.50 953,505 11,575,411 3,253,774 14,829,185 98.50 (47,330) 137,333 136,117 273,450 1.00 -4.96% 1.19% 4.18% 1.84% 001-208 Courthouse Security - - 170,740 170,740 - - - 303,755 303,755 - - - 133,015 133,015 - 0% 0% 43.79% 43.79% 001-240 Office of Public Defense 240,767 843,692 417,409 1,261,101 8.00 240,767 863,507 399,841 1,263,348 8.00 - 19,815 (17,568) 2,247 - 0.00% 2.29% -4.39% 0.18% 001-250 Superior Court 68,350 869,130 148,202 1,017,332 7.58 69,650 913,620 173,367 1,086,987 7.58 1,300 44,490 25,165 69,655 - 1.87% 4.87% 14.52% 6.41% 001-255 Family Court 2,500 - 2,500 2,500 - 2,500 - 2,500 2,500 - - - - - - 0.00% 0% 0.00% 0.00% 001-256 Therapeutic Court 636,507 301,928 338,567 640,495 3.30 811,347 356,376 454,971 811,347 4.22 174,840 54,448 116,404 170,852 0.92 21.55% 15.28% 25.58% 21.06% 001-258 Murder Expenditures - - 50,D00 50,000 - - - 50,000 50,000 - - - - - - 0% 0% 0.00% 0.00% 001-260 Treasurer 26,206,041 731,779 140,800 872,579 8.00 27,198,268 732,453 143,025 875,478 8.00 992,227 674 2,225 2,899 - 3.65% 0.09% 1.56% 0.33% 001-300 Non Departmental 4,303,486 457,693 4,427,086 4,884,779 - 4,051,930 501,897 4,309,232 4,811,129 - (251,556) 44,204 (117,854) (73,650) - -6.21% 8.81% -2.73% -1.53% 001-305 Motor Pool 447,202 38,572 17,396 55,968 0.50 72,000 39,589 11,240 50,829 0.50 (375,202) 1,017 (6,156) (5,139) - -521.11% 2.57% -54.77% -10.11% 001-310 Transfers Out - 91,339 91,339 - - 466,282 466,282 - - 374,943 374,943 - 0% 0% 80.41% 80.41% 001-320 Ending Fund Balance - 12,780,888 - 19,196,690 - 6,415,802 0% 0% D% 33.42% Total General Fund Including BFB&EFB 53,464511 28,699,727 11,983,896 53,464,511 260.29 61,734,781 29,597,554 12,940,537 62,734,781 266.97 8,270,270 897,827 956,641 8,270,270 6.68 13.40% 3.03% 7.39% 13.40% Total General Fund Removing BFB&EFB 39,464,511 28,699,727 11,993,896 40,683,623 260.29 40,234,791 29597,554 12,940537 42,538,091 266.97 770,270 997,827 956,641 1,854,468 6.68 1.91% 3.03% 7.39% 4.36% Masan County 2022 Summary Proposed Budget-2nd Draft Special Funds October 11,2021 2021 Adopted Budget 2022 Proposed Budget as of 10.4.21 Difference:2022 Proposed Budget vs.2021 Adopted Budget Variance Rev 1(D) S&B I(D) Oper I(D) Exp I(D) Salaries& Budgeted Salaries& Budgeted Salaries& Total Budgeted 2021 vs. 2021 vs. 2021 vs. 2021 vs. Fund Fund Name Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's Revenues Benefits Operating Expenditures FTE's 2020 2020 2020 2020 103 Sales Use Tax 1,617,997 - 1,617,997 1,617,997 - 1,866,000 - 1,866,000 1,866,000 - 248,003 - 248,003 248,003 - 13.29% 0% 13.29% 13.29% 104 Auditor's O&M 439,925 - 439,925 439,925 - 540,250 - 540,251 540,251 - 100,325 - 100,326 100,326 - 18.57% 0% 18.57% 18.57% 105 County Road 29,125,848 6,396,282 22,729,566 29,125,848 61.20 33,465,918 6,248,819 27,217,099 33,465,918 61.20 4,340,070 (147,463) 4,487,533 4,340,070 - 12.97% -2.36% 16.49% 12.97% 106 Paths&Trails 294,222 - 294,222 294,222 - 297,889 - 297,889 297,889 - 3,667 - 3,667 3,667 - 1.23% 0% 1.23% 1.23% 109 Election Equipment 271,987 - 271,987 271,987 - 283,752 - 283,752 283,752 - 11,765 - 11,765 11,765 - 4.15% 0% 4.15% 4.15% 110 Crime Victims 191,910 77,604 114,306 191,910 1.00 170,000 76,954 93,046 170,000 1.00 (21,910) (650) (21,260) (21,910) - -12.89% -0.84% -22.85% -12.89% 114 Victim Witness Activity 74,907 61,695 13,212 74,907 0.75 70,000 53,985 16,015 70,000 - 14,907) (7,710) 2,803 (4,907) (0.75) -7.01% -14.28% 17.50% -7.01% 116 Historical Preservation 60,000 - 60,000 60,000 - - - - - - (60,000) - (60,000) (60,000) - 0% 0% 0% 0% 117 Community Support Services 2,371,173 81,314 2,289,859 2,371,173 0.80 3,648,028 189,462 3,458,566 3,648,028 0.80 1,276,855 108,148 1,168,707 1,276,855 - 35.00% 57.08% 33.79% 35.00% 118 Abatement 286,484 - 286,484 286,484 - 240,178 - 240,178 240,178 - (46,306) - (46,306) (46,306) - -19.28% 0% -19.28% -19.28% 120 REET Property Tax 64,672 1,220 63,452 64,672 - 100,589 1,190 99,399 100,589 - 35,917 (30) 35,947 35,917 - 35.71% -2.52% 36.16% 35.71% 134 National Forest Safety 41,457 20,472 20,985 41,457 - 31,457 19,415 12,041 31,456 - (10,000) (1,057) (8,944) (10,001) - -31.79% -5.44% -74.28% -31.79% 135 Trial Court Improvement 134,658 - 134,659 134,658 - 116,544 - 116,544 116,544 - (18,114) - (18,114) (18,114) - -15.54% 0% -15.54% -15.54% 140 Sheriffs Special Funds - - - - - - - - - - - - - 0% 0% 0% 0% 141 Sheriffs Boating Program 250,179 10,382 139,797 150,179 - 149,522 16,765 132,757 149,522 - (657) 6,383 (7,040) (657) - -0.44% 38.07% -5.30% -0.44% 142 Narcotics Investigation Fund 97,500 97,500 97,500 - 95,245 96,245 96,245 - (1,255) - (1,255) (1,255) - -1.30% 0% -1.30% -1.30% 150 Community Services Health 2,756,733 1,898,392 858,341 2,756,733 19.20 3,256,318 2,365,642 890,676 3,256,318 21.70 499,585 467,250 32,335 499,585 2.50 15.34% 19.75% 3.63% 15.34% 155 American Rescue Plan Act - - - 12,584,450 - 12,584,451 12,584,451 - 12,584,450 - 12,584,451 12,594,451 - 100.00% 0% 100.00% 100.00% 160 Law Library 96,373 5,418 90,955 96,373 0.06 74,900 5,731 69,169 74,900 0.06 (21,473) 313 (21,786) (21,473) - -28.67% 5.46% -31.50% -28.67% 163 Lodging Tax 980,000 - 980,000 980,000 - 1,200,500 - 1,200,500 1,200,500 - 220,500 - 220,500 220,500 - 18.37% 0% 18.37% 18.37% 164 Mental Health Tax 2,458,683 105,395 2,353,288 2,458,683 1.00 2,835,668 111,772 2,723,896 2,835,668 1.00 376,985 6,377 370,608 376,985 - 13.29% 5.71% 13.61% 13.29% 180 Treasurer's O&M 293,323 99,675 193,648 293,323 1.00 430,686 102,022 328,664 430,686 1.00 137,363 2,347 135,016 137,363 - 31.89% 2.30% 41.08% 31.89% 190 Veterans Assistance 191,422 - 191,422 191,422 - 240,822 240,821 240,821 - 49,400 - 49,399 49,399 - 20.51% 0% 20.51% 20.51% 192 Skokomish Flood Zone 114,662 - 114,662 114,662 - 114,412 114,412 114,412 - (250) - (250) (250) - -0.22% 0% -0.22% -0.22% 1941 Mason Lake Management 145,500 - 145,500 145,500 - 107,900 107,900 107,900 - (37,600) - (37,6D0) (37,600) - -34.85% 0% -34.85% -34.95% 1955pencer Lake Management 19,650 - 19,650 19,650 - 24,500 24,500 24,500 - 4,850 - 4,850 4,850 - 19.80% 0% 19.80% 19.80% 199 Island Lake Management 40,650 - 40,650 40,650 - 30,000 30,000 30,000 - (10,650) - (10,650) (10,650) - -35.50% 0% -35.50% -35.50% 205 Public Works Facility Bond 1,001,025 - 1,001,025 1,001,025 - 998,900 998,900 998,900 - (2,125) - (2,125) (2,125) - -0.21% 0% -0.21% -0.21% 215 MC LTGO 2013 Bond 138,667 - 138,667 138,667 - 134,375 134,375 134,375 - (4,292) - (4,292) (4,292) - -3.19% 0% -3.19% -3.19% 250 MC LTGO 2008 Bond 279,888 - 279,888 278,888 - 275,696 275,696 275,696 - (3,192) - (3,192) (3,192) - -1.16% 0% -1.16% -1.16% 350 REET 1 2,342,700 85,801 2,256,899 2,342,700 - 2,462,000 81,497 2,380,503 2,462,000 - 119,300 (4,304) 123,604 119,300 - 4.85% -5.28% 5.19% 4.85% 351 FEET 3,710,000 77,543 3,632,457 3,710,000 - 4,305,000 75,597 4,229,403 4,305,000 - 595,000 (1,946) 596,946 595,000 - 13.82% -2.57% 14.11% 13.82% 4021 Mason County Landfill 5,220,185 1,035,809 4,184,376 5,220,185 12.57 6,859,451 1,030,223 5,829,228 6,859,451 12.57 1,639,266 (5,586) 1,644,852 1,639,266 - 23.90% -0.54% 28.22% 23.90% 403 NBC[Sewer Utility 2,674,311 570,249 2,104,062 2,674,311 5.58 3,809,073 624,950 3,194,123 3,809,073 6.13 1,134,762 54,701 1,080,061 1,134,762 0.55 29.79% 8.75% 33.92% 29.79% 404 NBC[Sewer Reserve - - - - - - - - - - - - - - 0% 0% 0% 0,A 405 WW System Development 3,986 - 3,986 3,986 - - - - - (3,986) - (3,986) (3,986) - 0% 0% 0% 0% 411 Rustlewood Sewer&Water 492,012 199,172 292,840 492,012 1.95 508,295 217,439 290,856 508,295 2.13 16,283 18,267 (1,984) 16,283 0.18 3.20% 8.40% -0.68% 3.20% 412 Beards Cove Water 798,100 87,170 710,930 798,100 0.85 829,259 94,474 734,785 829,259 0.92 31,159 7,304 23,855 31,159 0.07 3.76% 7.73% 3.25% 3.76% 413 Belfair W W&W Reclamation 4,807,230 247,267 4,559,963 4,807,230 2.41 10,940,174 267,221 10,672,953 10,940,174 2.61 6,132,944 19,954 6,112,990 6,132,944 0.20 56.06% 7.47% 57.28% 56.06% 428 Landfill Reserve 439,180 - 439,180 439,180 - 444,700 444,700 444,700 - 5,520 - 5,520 5,520 - 1.24% 0% 1.24% 1.24% 429 Beards Cove Reserve 219,943 - 219,943 219,943 - 219,943 219,943 219,943 - - - - - - 0.00% 0% 0.00% 0.00% 480 Storm Drain System Dev 180,717 - 180,717 180,717 - 179,242 179,242 179,242 - (1,475) - (1,475) (1,475) - -0.82% 0% -0.82% -0.82% 500 Information Technology 1,044,179 504,190 539,989 1,044,179 4.69 1,142,819 591,140 551,679 1,142,819 4.68 98,640 86,950 11,690 98,640 (0.01) 8.63% 14.71% 2.12% 8.63% 501 Equipment Rental&Revolving 6,487,933 787,231 5,700,702 6,487,933 7.75 3,690,987 779,046 2,911,941 3,690,987 7.75 (2,796,946) (8,185) (2,788,761) (2,796,946) - -75.78% -1.05% -95.77% -75.78% 502 Unemployment Fund 230,005 227,489 2,516 230,005 234,420 232,608 1,812 234,420 4,415 5,119 (704) 4,415 - 1.88% 2.20% -38.85% 1.88% Total Special&Other Funds 72,3911 12,579,770 59,909,206 72,388,976 120.91 99,010,862 13,185,952 85,924,910 99,010,962 123.55 26,621,986 606,132 26,015,704 26,621,986 2.74 26.89% 4.60% 30.31% 26.89% Grand Total All Funds 125,853,487 41,279,497 84,573,990 125,853,487 381.10 160,745,643 42,783,506 117,962,137 160,745,643 390.52 34,892,156 1,504,009 33,388,147 34,892,156 9.42 21.71% 3.52% 28.30% 21.71% 2022 Mason County Policy Level Requests 1 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.020.000. APPRAISER Promoting incumbent to Contract-move to ML3 per Assessor 514.24.510160.0000. $ 9,510 $ 9,510 10/4/2021 $ - 1 Appraiser from Trainee BOCC 10.4.21 001.000000.020.000. APPRAISER 514.24.510165.0000. Position approved by BOCC 00. 14th FTE approved by the for 9 months move to ML3 Assessor $ 70,179 $ 70,179 10/4/2021 $ - 1 2 BOCC per BOCC 10.4.21 001.000000,030.030. COPIER RENTAL 514.30.545010.0000. AGREEMENT Reallocation internally- 00. Paddy will get more info- Auditor $ 250 $ 250 10/4/2021 $ - A Reallocation internally move to ML3 10.4.21 001.000000.030.030. EQUIPMENT Keep as PLR-Paddy will get 514.30.548010.0000. MAINTENANCE more info-move to ML3 Auditor 00. $ 200 $ 200 10/4/2021 $ - A Reallocation internally 10.4.21 001.000000.030.031. TRAINING/DUES/REGISTRA 514.23.549020.0000. TION Leo gave detail-move to Auditor 00. $ 2,000 $ 2,000 10/4/2021 $ - A Increased training for new staff ML3 per BOCC 10.4.21 001.000000.030.032. 2022 UNAPPROVED Move to ML3 per BOCC Auditor 514.30.510015.0000. BUDGET REQUEST $ 33,578 $ 33,S78 10/4/2021 $ - 0.5 1 Office Technician 10.4.21 001.000000.030.033. 2022 UNAPPROVED Move to ML3 per BOCC Auditor 514.81.510016.0000. BUDGET REQUEST $ 33,578 $ 33,578 10/4/2021 $ 0.5 1 Office Technician 10.4.21 001.000000.030.033. SMALL TOOLS&MINOR Move to ML3 per BOCC Auditor 514.81.535010.0000. EQUIPMENT $ 2,900 $ 2,900 10/4/2021 $ - 1 Desk for Office Technician 10.4.21 001.000000.030.033. TRAVEL 514.81.543010.0000. Travel&lodging for licensing 00. manager and 1 employee to Move to ML3 per BOCC Auditor $ 11500 $ 1,500 30/4/2021 $ - A licensing conference 10.4.21 001.000000.030.034. PROFESSIONAL SERVICES Contract out website 514.40.541010.0000. design-check w/IT Steering 00. Committee per BOCC Auditor $ 24,139 $ 24,139 2 Contract out website design 10.4.21 001.000000.030.034. ELECTION CERTIFICATION Training costs for new Move to ML3 per BOCC Auditor 514.40.549030.0000. $ 2,000 $ 2,000 10/4/2021 $ - A employees 10.4.21 001.000000.050.000. 2022 UNAPPROVED 525.10.510030.0000. BUDGET REQUEST Grant funding offset ofarpx 00. $50k-get more detail on funding sources,ARPA $14k??Is EMPG secured??- Training&Exercise Staff Keep as PLR for now per DEM $ 76,692 $ 76,692 1 1 Position-1 FTE currently Xhelp BOCC 10.4.21 001.000000.050.000. i OVERTIME Actual through June 2021 is - 2 $682 ML3 per BOCC 10.4.21DEM 525.10.512000.0000. $ 1,200 $ 1,20 / / 2022 Mason County Policy Level Requests 2 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.070.000. 2022 UNAPPROVED 512.30.510070.0000. BUDGET REQUEST Additional clerk for assistance 00. with"Blake"decision Keep as PLR until end.Need paperwork and processing to have offsetting revenue Clerk $ 62,028 $ 62,028 1 1 1 Ipassports amount per BOCC 10.4.21 001.000000.070.000. JUDICIAL SUPPORT 512.30.510150.0000. SPECIALIST Increase.5 position to 1.0 Move to MI-3 per BOCC Clerk 00. $ 14,231 $ 14,231 10/4/2021 $ - 0.5 1 position for archive backlog 10.4.21 001.000000.070.000. TRAVEL Would like to be reimbursed Keep as PLR until end.Need 512.30.543010.0000. for travel to training breakdown of costs per Clerk 00. $ 2,800 $ 2,800 2 �conferencecl BOCC 10.4.21 001.000000.090.000. 2022 UNAPPROVED Move to MI-3 per BOCC Support Services 513.10.510050.0000. BUDGET REQUEST $ 83,640 $ 83,640 10/4/2021 $ - 1 3 Public Records Coordinator 10.4.21 001.000000.100.000. 2022 UNAPPROVED 512.40.510011.0000. BUDGET REQUEST 00 If position approved,can drop Pro Tempore line down to$23.5k per Judge Steele 10.5.21. Keep as PLR District Court $ 101,469 $ 101,469 0.5 1 Court Commissioner.5 FTE for now per BOCC 10.5.21. 001.000000.100.000. 2022 UNAPPROVED Keep as PLR per BOCC District Court 512.40.510050.0000. BUDGET REQUEST $ 77,561 $ 77,561 1 2 Judicial Support Staff 10.5.21 001.000000.100.000. JUDGE PROTEMPORE 512.40.510620.0000. Changed PLR to match 00. detail per PR 9/20/21. BOCC leaning towards Judge Pro Tern pore increase rather than adding a.5 FTE Court Commissioner.Keep as PLR District Court $ 89,478 $ 89,478 3 Judge Pro Tempore Increase for now per BOCC 10.5.21. 001.000000.100.000. 2022 UNAPPROVED 512.40.510901.0000. BUDGET REQUEST .6 FTE other.4 is in probation, Keep as PLR per BOCC District Court 00. $ 62,612 $ 62,612 0.6 4 Chief Deputy Administrator 10.5.21 001.000000.100.173. 2022 UNAPPROVED 1 position split into 2 Keep as PLR per BOCC District Court 523.33.510901.0000. BUDGET REQUEST $ 41,255 $ 41,255 0.4 4 deparments.4 FTE 10.5.21 001.000000.100.000. OFFICE SUPPLIES Inc total MI-3 to$20k per District Court 512.40.531010.0000. $ 4,960 $ 1,314 10/5/2021 $ 3,646 5 Office supply increase BOCC 10.5.21 001.000000.100.000. SMALLTOOLS&MINOR Desks&Chairs for new Keep as PLR per BOCC District Court 512.40.535010.0000. EQUIPMENT $ 2,275 $ 2,275 1 6 positions 10.5.21 001.000000.100.000. IT TRACKABLE EQUIPMENT Keep as PLR per BOCC District Court 512.40.535098.0000. $ 2,500 $ 2,500 7 Laptop&Printer 10.5.21 001.000000.100.000. INTERPRETER Demand for interpreters Move to MI-3 per BOCC District Court 512.40.541050.0000. 1 1 $ 22,000 $ 22,000 1 10/5/2021 $ - 8 increase 10.5.21 2022 Mason County Policy Level Requests 3 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.100.173. INTERPRE SERVICES Demand for interpreters Move to ML3 per BOCC District Court 523.33.541040.0000. $ 1,000 $ 1,000 10/5/2021 $ - 9 increase 10.5.21 Community 001.000000.125.000. EXTRA HELP ON-GOING Approved 04/21 briefing as Move to ML3 per BOCC Development 559.30.510600.0000. $ 25,000 $ 25,000 10/4/2021 $ - budget neutral. 10.4.21 001.000000.125.140. EXTRA HELP 558.50.510600.0000. Come back to once we 00. receive actual estimate for 1 FTE per BOCC 10.4.21- Increase extra help Fire leave as PLR for now.Will Community Marshal supported by need to do same for Development $ 30,000 $ 30,000 additional revenue Building Official 001.000000.125.140. OVERTIME Necessary to cover staff 558.50.512000.0000. absences,projects etc Community 00. supported by additional Move to ML3 per BOCC Development $ 10,000 $ 10,000 10/4/2021 $ - revenue 10.4.21 Community 001.000000.125.140. PROFESSIONAL SERVICES Move to ML3 per BOCC Development 558.50.541020.0000. $ 15,000 $ 15,000 10/4/2021 $ - ---10.4.21 001.000000.170.000. PROFESSIONAL SERVICES Juvenile Court 523.31.541010.0000. Changes in grant usage, I will Move to ML3 per BOCC Services 00. $ 9,524 $ 9,524 10/5/20211 $ - do separate PLR form 10.5.21 001.000000.170.000. DETENTION TRAINING 527.60.549010.0000. We have 4 staff that need to Juvenile Court 00. attend the academy,will do Move to ML3 per BOCC Services $ 2,000 $ 2,000 10/5/2021 $ - aseparate PLR 10.5.21 001.000000.205.265. 2022 UNAPPROVED No for 2022 per BOCC Sheriff 521.10.510075.0000. BUDGET REQUEST $ 63,680 $ 63,680 1 14 Clerk 10.5.21 001.000000.205.265. 2022 UNAPPROVED NP Clerk-$40,675 Base+ Come back to this per BOCC Sheriff 521.10.510076.0000. BUDGET REQUEST $ 63,680 $ 63,680 1 1 2 $23,005 Benefits 10.5.21 001.000000.205.265. 2022 UNAPPROVED NP Clerk-$40,675 Base+ Sheriff 521.10.510077.0000. BUDGET REQUEST $ 63,680 $ 63,680 1 2 $23,005 Benefits 001.000000.205.265. 2022 UNAPPROVED Sheriff 521.10.510106.0000. BUDGET REQUEST $ 63,680 $ 63,680 1 14 Clerk 001.000000.205.265. TRACKABLE 521.10.535099.0000. TOOLS/EQUIPMENT Moved Taser leases to their Sheriff 00. $ 20,000 $ 20,000 own line.For computers 001.000000.205.265. SOFTWARE LICENSES& 521.10.541030.0000. FEES $6500 current contracts, 00. $3500 quickbooks.Move $6500 to ML3 per BOCC. Come back to$3500 after Quickbooks,Teamviewer,MS IT steering committee Sheriff $ 10,000 $ 6,500 1 10/5/2021 $ 3,500 15 Office,Adobe Pro added 10.5.21 001.000000.205.265. STOP GRANT SERVICES City of Shelton payments not Sheriff 521.10.541512.0000. 1 1 $ 12,000 1 $ 12,000 10/5/2021 $ - 1 1 14 1 budgeted in 2021 1 ML3 per BOCC 10.5.21 2022 Mason County Policy Level Requests 4 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.10.510002.0000. BUDGET REQUEST $ 63,680 $ 63,680 1 14 Clerk 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510150.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510260.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy _ 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510280.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510285.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510290.0000. BUDGET REQUEST $ 122,278 $ 122,278 1 14 Lieutenant 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510310.0000. BUDGET REQUEST $ 102,039 $ 102,039 1 14 Systems Administrator 001.000000.205.267, 2022 UNAPPROVED NP CSO-$37,490 Base+ Come back to this per BOCC Sheriff 521.22.510315.0000. BUDGET REQUEST $ 62,372 $ 62,372 1 3 $24,882 Benefits 10.5.21 001.000000.205.267. 2022 UNAPPROVED NP CSO-$37,490 Base+ Sheriff 521.22.510320.0000. BUDGET REQUEST $ 62,372 $ 62,372 1 3 $24,882 Benefits 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510334.0000. BUDGET REQUEST $ 122,278 $ 122,278 1 14 Lieutenant 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510343.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy 001.000000.205.267. 2022 UNAPPROVED Sheriff 521.22.510363.0000. BUDGET REQUEST $ 95,771 $ 95,771 1 14 Deputy 001.000000.205.267. OVERTIME Patrol Actuals-2020- 521.22.512000.0000. $233,111; 2019-$254,345 Benefits included in OT PLR 00. 2018-$267,882; 2017- ask.Come back to this per Sheriff $ 105,881 $ 105,881 5 $228,293;Avg-$245,907 BOCC 10.5.21 001.000000.205.267. HO LI DAY OVE RTI M E Patrol Actuals-2020- 521.22.512010.0000. $121,559; 2019-$115,349 Benefits included in OT PLR 00. 2018-$121,028; 2017- ask.Come back to this per Sheriff $ 53,855 $ 53,855 6 $106,207;Avg-$116,036 BOCC 10.5.21 001.000000.205.267. Q'MASTER/CONTRACTED 521.22.520054.0000. UNIFORMS Outfit new$20,000.3-yr Sheriff 00. $ 15,000 $ 15,000 10/5/2021 $ - 11 average$19,990 for replace MI-3 per BOCC 10.5.21 001.000000.205.267. AMMUNITIONS 521.22.531030.0000. One time cost.Come back Sheriff 00. $ 138,000 $ 138,000 8 Stock and Training to this per BOCC 10.5.21 001.000000.205.267. FUEL Boating costs not covered by Keep as PLR per BOCC Sheriff 521.22.532010.0000. $ 5,000 $ 5,000 16 grant funding 10.5.21 001.000000.205.267. BULLETPROOF VESTS 521.22.535015.0000. Need to replace 25. Request is Sheriff 00. $ 20,000 $ 20,000 10/5/2021 $ - 7 after grant application ML3 per BOCC 10.5.21 2022 Mason County Policy Level Requests 5 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.205.267. SWAT/SAR EQUIP Sheriff 521.22.535020.0000. $ 91000 $ 9,000 10/5/2021 $ - 10 Reduction to Title III grant. MI-3 per BOCC 10.5.21 001.000000.205.267. REPAIRS TO EQUIPMENT Boat repairs not covered by Come back to this per BOCC Sheriff 521.22.548010.0000. $ 50,000 $ 50,000 9 grant funding 10.5.21 001.000000,205.267. K9 SUPPLIES Sheriff 521.23.531010.0000. $ 3,000 $ 3,000 $ - 17 K9 Program MI-3 per BOCC 10.5.21 001.000000.205.267. K9 EQUIPMENT Sheriff 521.23.535010.0000. $ Soo $ 500 $ - 17 K9 Program MI-3 per BOCC 10.5.21 001.000000.205.267. K9 PROF SERVICES Sheriff 521.23.541010.0000. $ 1,100 $ 1,100 $ - 17 K9 Program MI-3 per BOCC 10.5.21 001.000000.205.267. K9TRAVEL Sheriff 521.23.543000.0000. $ 500 $ 500 $ - 17 K9 Program MI-3 per BOCC 10.5.21 001.000000.205.267. K9TUITION/MEMBERSHIP 521.23.549020.0000. Sheriff 00. $ 700 $ 700 $ - 17 K9 Program MI-3 per BOCC 10.5.21 001.000000.205.267. OVERTIME Evidence Tech overtime.No Keep as PLR per BOCC Sheriff 521.80.512000.0000. $ 500 $ 500 1 19 2021 budget.Cameras 10.5.21 001.000000.205.270. OVERTIME Keep as PLR per BOCC Sheriff 523.10.512000.0000. $ 500 $ 500 20 Clerical overtime 10.5.21 001.000000.205.270. OFFICER IN CHARGE Keep as PLR per BOCC Sheriff 523.20.510901.0000. $ 500 $ 500 21 No budget in 2021 10.5.21 001.000000.205.270. 2022 UNAPPROVED Sheriff 523.60.510120.0000. BUDGET REQUEST $ 81,660 $ 81,660 1 14 Corrections Deputy 001.000000.205.270. 2022 UNAPPROVED Sheriff 523.60.510171.0000. BUDGET REQUEST $ 81,660 $ 81,660 1 14 Corrections Deputy 001.000000.205.270. 2022 UNAPPROVED Sheriff 523.60.510176.0000. BUDGET REQUEST $ 81,660 $ 81,660 1 14 Corrections Deputy 001.000000.205.270. 2022 UNAPPROVED 523.60.510192.0000. BUDGET REQUEST For Building 10 transport of 00. prisoners.Dependent on moving to Bldg 10.Come Transport Deputy-$54,283 back to this per BOCC Sheriff $ 84,561 $ 84,561 1 4 Base+$30,279 Benefits 10.5.21 001.000000.205.270. Q'MASTER/CONTRACTED Three Year Actuals plus Six Sheriff 523.60.520051.0000. UNIFORMS $ 750 $ 750 10/5/2021 $ - 22 open positions MI-3 per BOCC 10.5.21 001.000000.205.270. HEALTH CARE SUPPLIES 523.60.531020.0000. Come back to this&look 00. for other funding source Sheriff $ 15,000 $ 15,000 12 PPE for jail staff per BOCC 10.5.21 001.000000.205.270. INMATE SUPPLIES Based on new Medicaid Sheriff 523.60.531040.0000. $ (5,000) $ (5,000) 10/5/2021 $ - 18 legislation ML3 per BOCC 10.5.21 001.000000.205.270. HEALTH CARE SERVICES Based on new Medicaid Sheriff 523.60.541008.0000. i I $ (12,000) $ (12,000) 10/5/2021 $ - 18 1 legislation I ML3 per BOCC 10.5.21 2022 Mason County Policy Level Requests 6 of 6 General Fund Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Department BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 001.000000.205.270. HEALTH CARE SVCS- Based on new Medicaid Sheriff 523.60.541010.0000. MASON GEN HOS $ (20,000) $ (20,000) 10/5/2021 $ - 18 legislation ML3 per BOCC 10.5.21 001.000000.205.270. PHARMACY/PRESCRIPTION Based on new Medicaid Sheriff 523.60.541013.0000. S $ (15,000) $ (15,000) 30/5/2021 $ - 18 legislation ML3 per BOCC 10.5.21 001.000000.205.270. INMATE MEDICAL Based on new Medicaid Sheriff 523.60.541015.0000. TRANSPORT $ (5,000) $ (5,000) 10/5/2021 $ - 18 legislation ML3 per BOCC 10.5.21 001.000000.205.270. MACHINERY& 594.60.564010.0000. EQUIPMENT May be REET 1 eligible.If 00. REET eligible move to REET. ML3 for now per BOCC Sheriff $ 10,000 $ 10,000 10/5/2021 $ 1 Jail replacement locks/fittings 10.5.21 001.000000.250.000. MISC COURT 512.21.510023.0000. COMMISSIONER On par with 2021 trend based 00. on usage w/increased trials; Move to ML3 per BOCC Superior Court $ 10,000 $ 10,000 10/5/2021 $ - 2 separte PLR 10.5.21 001.000000.250.000. 2022 UNAPPROVED 512.21.510040.0000. BUDGET REQUEST Admininstrative Phase 2 of reorg.Come 00. Secretary/Judicial Assistant- back to this,keep as PLR for Superior Court $ 80,690 $ 80,690 1 1 separate PLR now per BOCC 10.5.21 001.000000.250.000. BAILIFF Increase due to more jury Move to ML3 per BOCC Superior Court 512.21.510610.0000. $ 8,959 $ 8,959 10/5/2021 $ - 2 trials;separate PLR 10.5.21 001.000000.256.100. 2022 UNAPPROVED 512.22.510610.0000. BUDGET REQUEST extra judicial help to cover 00. when our judicial for therapeutic courts is out and Move to ML3 per BOCC Therapeutic Court $ 7,553 $ 7,553 1 10/5/2021 $ - 2 our judicial officers cannot. 10.5.21 001.000000.300.000. OUTSIDE AUDITING 514.20.541010.0000. SERVICES Increased need/cost for Move to ML3 per BOCC Non-Departmental 00. $ 1,000 $ 1,000 10/4/2021 $ - 4 Outside Auditing Services 10.4.21 001.000000.300.312. RISK MNGT/PROPERTY Move to ML3 per BOCC Non-Departmental 518.90.546030.0000. INSURANCE $ 90,000 $ 90,000 10/4/2021 $ - 5 10%above 2020 actuals 10.4.21 001.000000.310.000. TRANSFER OUT TO PUBLIC 597.00.500150.0000. HEALTH Transfer Approved by BOCC 00. Offset to Transfer in to Public during Community Srvs BW Transfers Out $ 376,255 $ 376,255 10/4/2021 $ - Health 10.4.21 Total New FTE requests: $ 2,431,419 29 Total Other Salary&Benefit Requests: $ 368,686 _ Total Operating Requests: $ 710,103 Grand Total General Fund Expenditure PLR Requests $ 3,600,208 29 Total PLRs Approved by the BOCC&Number of Positions Added $ 856,421 3.5 Total PLRs Outstanding as of 10.11.2021 1 1 $ 2,743,787 2022 Mason County Policy Level Requests 1 of 1 Special Funds Revenue October 11,2021 Amount Approved by Outstanding Dept's Budget Office Fund BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Notes 150.000000.000.000.397.00.300001.0000.00. TRANSFER IN-CURRENT EXPENSE Transfer in from Current Expense Fund to Support Move to ML3 per Community Services Health $ 376,255 $ 376,255 10/4/2021 $ - Health BOCC 10.4.21 192.000000.000.000.337.00.300000.0000.00. MASON CONSERVATION DISTRICT Pass-Thru,Flood Plains by Skokomish Flood Zone $ 8,000,000 $ 8,000,000 Design 192.000000.000.000.337.00.310000.0000.00. LOCAL GRANTS,ENTITLEMENTS,AND Other Payments-Bridge Loan for Skokomish River Short Term-Outside Loan Skokomish Flood Zone Project $ 8,000,000 $ 8,000,000 (bridge loan) 411.000000.000.000.397.00.300155.0000.00. TRANSFER IN:ARPA increased by ARPA funds Rustlewood $ 199,800 $ 199,800 awarded centrally. Rustewood 411.000000.100.000.397.00.300351.0000.00. TRANSFER IN:REET 2 $ 110,000 $ 110,000 Transfer in from REEF 2 412.000000.000.000.367.00.300000.0000.00. CAPITAL CONTRIBUTIONS Budget Office has$8760& Beards Cove Water $ (8,760) $ (8,760) PWs has$0 budgeted Beards Cove Water 412.000000.000.000.397.00.300155.0000.00. TRANSFER IN:ARPA $ 110,888 $ 110,888 ARPA Funds request Belfair Sewer 413.000000.000.000.367.00.300000.0000.00. CAPITAL CONTRIBUTIONS $ 551,300 $ 551,300 Capital Contributions 428.000000.000.000.308.10.300000.0000.00. BEG FUND RESERVED BFB decreases due to expected FY21 planned revenues and expenses Landfill Reserve $ 6,835 $ 6,835 planned. 501.000000.000.000.348.20.300000.0000.00. SALES OF ROAD MATERIALS(PITS,Q Probably maintenance but hoping for PWs explanation of costs since number is very ER&R $ 36,000 $ 36,000 specific 501.000000.000.000.348.30.300000.0000.00. VEHICLE/EQUIPMENT REPAIR CHARG Further analysis of Rent ER&R $ 2,443,873 $ 2,443,873 allocated to service depts. _ 501.000000.000.000.348.40.300000.0000.00. OTHER SPACE&FAC RENT-SHORT Further analysis of Rent ER&R $ 2,281,686 $ 2,281,686 allocated to service depts. Grand Total All Special Fund Revenue PLR Requests $ 22,107,877 0 Total PLRs Approved by the BOCC $ 376,255 Total PLRs Outstandin as of 10.11.2021 $ 21,731,622 2022 Mason County Policy Level Requests 1 of 3 Special Funds Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Fund BARS BARS Description PLR Amount BOCc Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 105.000000.000.000. ER&R VEHICLES 542.10.545951.0000. Need rates&capital requests 00. for 2022.PWs to send equipment purchase list. $1.8M is capital equipment total ask.Move$1.8M to MI-3 Need rates&capital requests per BOCC 10.5.21.Come back County Road $ 3,500,000 $ 1,800,000 10/5/2021 $ 1,700,000 for 2022 to rates. 105.000000.000.000. ENGINEER/DEVLOPMEN 544.20.510340.0000. T REVIEW 00. PLR-I don't have this position budgeted.Loretta will send Resolution for this.Move to MI-3 if we can find where Unfilled -but we expect to fill approved.Check other open County Road $ 81,577 $ 81,577 1 and need position positions. 105.000000.000.000. BUILDINGS& 594.44.562000.0000. STRUCTURES PLR until/unless capital is/was County Road 00. $ 20,000 $ 20,000 approved by BOCC 105.000000.000.000. CAPITAL MACHINERY& 594.44.564000.0000. EQUIPMENT PLR until/unless capital is/was County Road 00. $ 100,000 $ 100,000 approved by BOCC 105.000000.000.000. CONSTRUCTION OF 594.44.565000.0000. CAPITAL ASSETS PLR until/unless capital is/was County Road 00. $ 426,100 $ 426,100 approved by BOCC 105.000000.000.000. CAPITAL 595.10.5XXXXX.0000. CONSTRUCTION Need to match up to Six Year& County Road 00 $ 1,420,000 $ 1,420,000 Annual CN Rpt 117.000000.000.200. 2022 UNAPPROVED Community Support 565.40.510020.0000. BUDGET REQUEST .2 of this FTE moved from Fund Services 00. $ 21,393 $ 21,393 10/4/2021 $ - 0.2 1 150 117.000000.000.200. 2022 UNAPPROVED Community Support 565.40.510020.0000. BUDGET REQUEST Services 00. $ 82,490 $ 82,490 10/4/2021 $ - 1 2 Add one FTE to Housing 150.000000.100.000. PROGRAM Community Services 562.10.510124.0000. COORDINATOR .2 of this FTE moved to Fund Health 00. $ (21,393) $ (21,393) 10/4/2021 $ - -0.2 1 117 192.000000.000.000. INTERGOVERNMENTAL 553.30.551000.0000. SERVICES Inter-governmental transfer to 00. Army Corp of Engineers, Skokomish River Eco-systm Restoration Project$8M,Pass Skokomish Flood through to Mason Zone $ 16,000,000 1 1 1 $ 16,000,000 1 1 lConservation$8M 2022 Mason County Policy Level Requests 2 of 3 Special Funds Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Fund BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 402.000000.000.000. EXTRA HELP ON-GOING 537.80.510600.0000. Landfill 00. $ 16,380 $ 16,380 PLR for increased Xhelp 402.000000.000.000. OVERTIME 537.80.512000.0000. 00. Currently on tract to utilize over$35,000 in OT this year.I do not think$12,000 will even cover me through April 2022. NOTE: Actual2021 expenditures reflect employee turnover,especially PT hours. Our payrate is$5/hr less than Landfill $ 12,000 $ 12,000 Taco Bell. 402.000000.000.000. ER&R VEHICLES Absurd and gross. PW Finance 537.80.545951.0000. Mgr.to cotinue rate work and Landfill 00. $ 90,553 $ 90,553 refine. 402.000000.000.000. ER&R VEHICLE RENTAL 538.10.545951.0000. PW Finance Mgr to 00. justify/adjust based upon RR Landfill $ 4,000 $ 4,000 rate study sompletion. 402.000000.000.000. CAPITAL MACHINERY& 594.37.564000.0000. EQUIPMENT Catchup on deferred minor Landfill 00. $ 3,501 $ 3,501 capital imporvements. _ 402.000000.000.000. EQUIP TRAILER/HHW 594.37.564020.0000. TRANSPORT need info previously given for Landfill 00. $ 590,000 $ 590,000 the breakdown of this line item 403.000000.100.020. ER&R VEHICLES 535.83.545951.0000. NBCI Sewer Utility 00, $ 81,741 $ 81,741 Absurd and gross 403.000000.100.020. BUILDING RENTAL 538.10.545953.0000. Increase based upon actual NBCI Sewer Utility 00. $ 1,818 $ 1,818 201 expenditures at 8/30/21 403.000000.100.020. MINOR FACILITY 594.35.562001.0000. IMPROVEMENTS NBCI Sewer Utility 00. $ 125,000 $ 125,000 Can't do- look for notes 411.000000.100.000. ER&R VEHICLES 535.81.545951.0000. Need ER&R Rates for correct Rustlewood 00. $ 12,000 $ 12,000 number 411.000000.200.000. ER&R VEHICLES 534.81.545951.0000. Need ER&R Rates for correct Rustlewood 00. $ 13,371 $ 13,371 number 2022 Mason County Policy Level Requests 3 of 3 Special Funds Expenditures October 11, 2021 Amount Approved by Outstanding Dept's Fund BARS BARS Description PLR Amount BOCC Date Approved PLRs FTE PLR No. PLR Description Budget Office Notes 411.000000.200.000. INSURANCE 538.10.546010.0000. Rustlewood 00. $ (1,450) $ (1,450) Insurance 412.000000.200.000. ER&R VEHICLES 534.82.545951.0000. Need ER&R Rates for correct Beards Cove Water 00. $ 10,400 $ 10,400 number 412.000000.200.000. BUILDING RENTAL 538.10.545953.0000. Beards Cove Water 00. $ 151 $ 151 Building rent 413.000000.000.000. ER&R VEHICLES 535.84.545951.0000. Need ER&R Rates for correct Belfair Sewer 00. $ 24,358 $ 24,358 number 501.000000.000.000. CAPITAL MACHINERY& includes($625K total carryover 594.48.564000.0000. EQUIPMENT for 2 dump trucks budgeted in ER&R 00. $ 1,872,500 $ 1,872,500 2020. Grand Total All Special Fund Expenditure PLR Requests $ 24,486,490 2 Total PLRs Approved by the BOCC&Number of Positions Added $ 1,882,490 Total PLRs Outstanding as of 10.11.2021 1 $ 22,604,000