HomeMy WebLinkAbout2021/08/17 - Regular Board of Mason County Commissioners
Proceedings
Commission Chambers
,. 411 N 5th St, Shelton, WA 98584
August 17, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance — Nichole Wilston led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: a Liquor License for Lake
Nahwatzel Resort and a Marijuana License application for Royal Cannabis Production &
Processing.
4.1.2 Pamela Stevens-Perez sent in a Veterans Advisory Board application.
4.1.3 Terri Purcell sent in a letter regarding internet service to the Colony Surf Club in Lilliwaup.
4.1.4 Department of Natural Resources sent in the 2021 Notice regarding DNR Urban/Transition
Lands Property.
4.2 Cmmr. Trask presented a Mason County Board of Equalization News Release.
4.3 Ross McDowell presented a Park Host Needed for Mason County Walker Park News Release.
4.4 Ross McDowell presented a Park Host Needed for Mason County Oakland Bay Park News
Release.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
Cmmr.Trask/Shutty moved and seconded to adopt the August 2, 2021 Briefing Minutes
and June 29, 2021; July 6, 2021; July 20, 2021; and August 3, 2021 Regular Minutes as
presented. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8082102-8082235 $ 864,755.49
Warrant # 8082326-8082332 $ 47,633.13
Direct Deposit Fund Warrant # 79767-80162 $ 770,459.64
Salary Clearing Fund Warrant # 7006083-7006116 $ 1,010,432.81
Treasurer Electronic Remittance $ 771,983.50
8.2 Approval to hire and post a full-time Information Services Technician position starting November
1, 2021 using current IT funds and retain the Information Service Technician position for 2022
to replace the retiring System Administrator position.
8.3 Approval to call for Request for Proposals (RFP) for 2022 Visitor Information Center services and
Director of Tourism Services for 2022 and 2023.
8.4 Approval to purchase the PowerStore 1000T Storage Area Network(SAN) with 3-R750 servers
for additional data storage.
8.5 Approval to appoint Brenda Hirschi as a regular member to the Mason County Board of
Equalization to fill a vacant position with a term ending May 31, 2024.
8.6 Approval for the Noxious Weed Control Board Coordinator to sign the contract with Washington
State Department of Agriculture # K3547 for a project to control invasive knotweed within the
riparian corridors of Mason County.
8.7 Approval to close Homer Adams Road from Monday, August 23, 2021 to Friday, September 3,
2021 to complete County Road Project(CRP) 2001 for a culvert replacement.
8.8 Approval to set a Public Hearing for Tuesday, September 14, 2021 at 9:15 a.m. to consider an
amendment to the 2018 Comprehensive Solid Waste Management Plan adopting a
Contamination Reduction and Outreach Plan.
8.9 Approval of the Contract with Dr. Ken Gardner for Health Officer Services.
8.10 Approval to sign the General Release and Settlement Agreement by and between Grump
Ventures, LLC and Mason County. The parties agree to a settlement of all matters, claims, and
counterclaims arising out of or related to Grump's action in the United States District Court for
Western District of Washington as cause no. 3.•20-cv-05628-TSZ, and all matters, events,
occurrences, and actions and omissions set forth or described therein or which might or could
have been set forth or described therein.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.9 with
the removal of 8.10 for separate vote. Motion carried unanimously. N-aye; S-aye; T-aye.
Item 8.4
Cmmr. Shutty asked for clarification on the funding, budget impacts, and cost and shared concerns
about ongoing maintenance costs. Ross McDowell shared the funds will come from the American
Rescue Plan Act (ARPA) and a three- to five-year maintenance cost should come with the initial
purchase of the SAN. Frank Pinter added that maintenance for the hardware itself would be a couple
thousand dollars a year. Cmmr. Shutty would like to discuss where the funding will come from at the
next Briefing.
Item 8.10
Cmmr. Neatherlin removed for a separate vote due to him abstaining from the vote because of
conflict. Tim Whitehead shared that this is a straightforward agreement where Grump agrees to
release all of their claims as set forth in their complaint.
Cmmr. Shutty/Trask moved approval of Item 8.10 to sign the General Release and
Settlement Agreement by and between Grump Ventures, LLC and Mason County. The
parties agree to a settlement of all matters, claims, and counterclaims arising out of or
related to Grump's action in the United States District Court for Western District of
Washington as cause no. 3:20-cv-05628-TSZ, and all matters, events, occurrences, and
actions and omissions set forth or described therein or which might or could have been
set forth or described therein. Motion carried. N-abstain; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to approve budget supplemental appropriations and amendments to the 2021
Budget. Total adjustments to authorized expenditure appropriations in the General Fund in the
amount of$227,604 and total adjustments to authorized expenditure appropriations in funds
other than the General fund in the amount of$7,428,018. Staff: Jennifer Beierle
2 1 August 17 , 2021 Commission Minutes
Jennifer shared the total requested adjustments to authorized expenditure appropriations in
the General Fund are $227,604 and total adjustments to authorized expenditure appropriations
in funds other than the General Fund are $7,428,018. Detailed entries in the General Fund
include: Superior Court an increase to revenue and expenditures of$2,991 for AOC funding for
COVID related expenditures; Clerk's Office an increase to expenditures of$18,000 for jury
supplies and postage expenditure increases due to COVID backlog; Support Services an
increase to expenditures of$5,000 for extra help increase to cover reception area; Courthouse
Security an increase to expenditures of$88,847 to add one armed officer and one unarmed
officer for Building 10 starting April 1, 2021; Superior Court an increase to expenditures of
$35,000 for jury fee increases due to COVID backlog; Juvenile Court Services a decrease of
$19,000 and an increase in Superior Court of$19,000 in expenditures for the Administrator
being moved out of Juvenile Court and into Superior Court; Community Development an
increase to expenditures of$58,110 for Berk Belfair UGA environmental impact statement
amended contract; and Office of Public Defense an increase to revenue and expenditures of
$19,656 for Washington OPD funding for Blake decision matters. In Special Funds: Community
Support Services fund 117 an increase to revenues and expenditures of$3,019,883 for
Treasury Rent Assistance program grant funding; Community Services Health fund 150 an
increase to revenue and expenditures of$304,000 for LHJ COVID OFM grant and COVID
outreach grant funding; REET 1 an increase of$500,000 to expenditures for Building 10
remodel, an increase of$309,385 to expenditures to pay off the interfund loan from County
Road to REET 1 for the lower half of Building 8, and $75,000 increase to expenditures for the
MCSO gym remodel; and the Belfair Wastewater and Water Reclamation fund an increase to
revenue of$3,167,955 and an increase of$3,219,750 to expenditures for the Belfair Sewer
refunding of debt.
Cmmr. Trask/Shutty moved and seconded to approve budget supplemental
appropriations and amendments to the 2021 Budget. Total adjustments to
authorized expenditure appropriations in the General Fund in the amount of
$227,604 and total adjustments to authorized expenditure appropriations in funds
other than the General fund in the amount of$7,428,018. Motion carried
unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to approve the correction to the Future Land Use Map and Official Development
Areas (Zoning) Map Panel 3 of 10 for parcel # 22335-44-00000 from Long Term Commercial
Forest to Rural Lands with a designation (zoning) of Rural Residential 5 (RR5). Staff: Marissa
Watson (Exhibit A, Ordinance # 2021-051)
Marissa shared Department of Community Development is bringing forward a correction to the
Future Land Use Map and Official Development Areas (Zoning) Map panel 3 of 10. The current
land owner reached out in May with concerns on how the zoning appeared on the GIS map.
On the working maps in the mid-90s, the parcel was designated as Rural Lands not Long-Term
Commercial Forest(LTCF). This was mistakenly transferred over to the zoning Excel
spreadsheets as LTCF. The actual parcel had been in private ownership from at least the mid-
80s. Based on the absence of the parcel from the LTCF designation on the working maps and
communication with a Senior Planner who was around during the time of the Comprehensive
Plan Update and indicated that the parcel would not have qualified as LTCF, it is believed that
it was mistakenly transferred over to the Excel spreadsheets and then the GIS map.
Cmmr. Shutty/Trask moved and seconded to approve regarding parcel # 22335-44-
00000 to approve the map correction to the Future Land Use Map and Official
Development Areas (Zoning) Map Panel 3 of 10 from Long Term Commercial Forest
to Rural Lands with a designation (zoning) of Rural Residential 5 (RR5). Motion
carried unanimously. N-aye; S-aye; T-aye.
3 August 17 , 2021 Commission Minutes
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
C
McKenzie Srhkh, C rk of the Board Ran y Nea erlin, Chair
Kevin Sh*Cossioner
Sharon Trask, Commissioner
4 1 August 17 , 2021 Commission Minutes
ORDINANCE NUMBER \
CORRECTION TO MASON COUNTY FUTURE LAND USE MAP AND DEVELOPMENT AREAS
(ZONING) MAP
VAN G|FFENCORRECTION
ORDINANCE Mason County Future Land Use Map and Development Areas(zoning) Map under
the authority ofN[W367OA.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, in May 2021 the Mason County Planning Department discovered a mapping error
on the Future Land Use Map and the Development Areas Map Panel 9mf1O; and
WHEREAS, the Planning Department concluded through research that parcel number 22335-
44-00000 was correctly designated on the working maps (mid 90s> as Rural Lands but
incorrectly designated and adopted as Long Term Commercial Forest for the June 2000
Comprehensive Plan document; and
WHEREAS, the same parcel was mapped as Long Term Commercial Forest; and
WHEREAS,the Commissioners considered the requested correction at a duly advertised public
hearing on August 17, 2O21; and
WHEREAS,the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments and testimony, and considered all the
comments presented; and
WHEREAS,the Board of County Commissioners also considered the Staff Report; and
WHEREAS, the Board of County Commissioners finds that the correction to the Future Land
Use Map and the Development Areas (Zoning) Map Panel 3 of 10 complies with all applicable
requirements of the Growth Management Act, the Comprehensive Plan, and the Mason
County Code, and that itisin the best public interest; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS correction to the Mason County Future Land Use map and Development Areas
(Zoning) Map Panel 3 of 10 for parcel 22335-44-00000 from Long Term Commercial Forest to
Rural Residential 5 (RR5).
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DATED this 11 clav of R LJOAJA 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy Neatherl , Chair
McKenzie SnVith, CleAr of the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
Tim Whitehead, Chief DPA Kevin Shutty, Co 7 rnissioner
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County DIMS
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