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HomeMy WebLinkAbout2021/08/17 - Regular Board of Mason County Commissioners Proceedings Commission Chambers ,. 411 N 5th St, Shelton, WA 98584 August 17, 2021 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance — Nichole Wilston led the flag salute. 3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: a Liquor License for Lake Nahwatzel Resort and a Marijuana License application for Royal Cannabis Production & Processing. 4.1.2 Pamela Stevens-Perez sent in a Veterans Advisory Board application. 4.1.3 Terri Purcell sent in a letter regarding internet service to the Colony Surf Club in Lilliwaup. 4.1.4 Department of Natural Resources sent in the 2021 Notice regarding DNR Urban/Transition Lands Property. 4.2 Cmmr. Trask presented a Mason County Board of Equalization News Release. 4.3 Ross McDowell presented a Park Host Needed for Mason County Walker Park News Release. 4.4 Ross McDowell presented a Park Host Needed for Mason County Oakland Bay Park News Release. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Trask/Shutty moved and seconded to adopt the August 2, 2021 Briefing Minutes and June 29, 2021; July 6, 2021; July 20, 2021; and August 3, 2021 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8082102-8082235 $ 864,755.49 Warrant # 8082326-8082332 $ 47,633.13 Direct Deposit Fund Warrant # 79767-80162 $ 770,459.64 Salary Clearing Fund Warrant # 7006083-7006116 $ 1,010,432.81 Treasurer Electronic Remittance $ 771,983.50 8.2 Approval to hire and post a full-time Information Services Technician position starting November 1, 2021 using current IT funds and retain the Information Service Technician position for 2022 to replace the retiring System Administrator position. 8.3 Approval to call for Request for Proposals (RFP) for 2022 Visitor Information Center services and Director of Tourism Services for 2022 and 2023. 8.4 Approval to purchase the PowerStore 1000T Storage Area Network(SAN) with 3-R750 servers for additional data storage. 8.5 Approval to appoint Brenda Hirschi as a regular member to the Mason County Board of Equalization to fill a vacant position with a term ending May 31, 2024. 8.6 Approval for the Noxious Weed Control Board Coordinator to sign the contract with Washington State Department of Agriculture # K3547 for a project to control invasive knotweed within the riparian corridors of Mason County. 8.7 Approval to close Homer Adams Road from Monday, August 23, 2021 to Friday, September 3, 2021 to complete County Road Project(CRP) 2001 for a culvert replacement. 8.8 Approval to set a Public Hearing for Tuesday, September 14, 2021 at 9:15 a.m. to consider an amendment to the 2018 Comprehensive Solid Waste Management Plan adopting a Contamination Reduction and Outreach Plan. 8.9 Approval of the Contract with Dr. Ken Gardner for Health Officer Services. 8.10 Approval to sign the General Release and Settlement Agreement by and between Grump Ventures, LLC and Mason County. The parties agree to a settlement of all matters, claims, and counterclaims arising out of or related to Grump's action in the United States District Court for Western District of Washington as cause no. 3.•20-cv-05628-TSZ, and all matters, events, occurrences, and actions and omissions set forth or described therein or which might or could have been set forth or described therein. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.9 with the removal of 8.10 for separate vote. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.4 Cmmr. Shutty asked for clarification on the funding, budget impacts, and cost and shared concerns about ongoing maintenance costs. Ross McDowell shared the funds will come from the American Rescue Plan Act (ARPA) and a three- to five-year maintenance cost should come with the initial purchase of the SAN. Frank Pinter added that maintenance for the hardware itself would be a couple thousand dollars a year. Cmmr. Shutty would like to discuss where the funding will come from at the next Briefing. Item 8.10 Cmmr. Neatherlin removed for a separate vote due to him abstaining from the vote because of conflict. Tim Whitehead shared that this is a straightforward agreement where Grump agrees to release all of their claims as set forth in their complaint. Cmmr. Shutty/Trask moved approval of Item 8.10 to sign the General Release and Settlement Agreement by and between Grump Ventures, LLC and Mason County. The parties agree to a settlement of all matters, claims, and counterclaims arising out of or related to Grump's action in the United States District Court for Western District of Washington as cause no. 3:20-cv-05628-TSZ, and all matters, events, occurrences, and actions and omissions set forth or described therein or which might or could have been set forth or described therein. Motion carried. N-abstain; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to approve budget supplemental appropriations and amendments to the 2021 Budget. Total adjustments to authorized expenditure appropriations in the General Fund in the amount of$227,604 and total adjustments to authorized expenditure appropriations in funds other than the General fund in the amount of$7,428,018. Staff: Jennifer Beierle 2 1 August 17 , 2021 Commission Minutes Jennifer shared the total requested adjustments to authorized expenditure appropriations in the General Fund are $227,604 and total adjustments to authorized expenditure appropriations in funds other than the General Fund are $7,428,018. Detailed entries in the General Fund include: Superior Court an increase to revenue and expenditures of$2,991 for AOC funding for COVID related expenditures; Clerk's Office an increase to expenditures of$18,000 for jury supplies and postage expenditure increases due to COVID backlog; Support Services an increase to expenditures of$5,000 for extra help increase to cover reception area; Courthouse Security an increase to expenditures of$88,847 to add one armed officer and one unarmed officer for Building 10 starting April 1, 2021; Superior Court an increase to expenditures of $35,000 for jury fee increases due to COVID backlog; Juvenile Court Services a decrease of $19,000 and an increase in Superior Court of$19,000 in expenditures for the Administrator being moved out of Juvenile Court and into Superior Court; Community Development an increase to expenditures of$58,110 for Berk Belfair UGA environmental impact statement amended contract; and Office of Public Defense an increase to revenue and expenditures of $19,656 for Washington OPD funding for Blake decision matters. In Special Funds: Community Support Services fund 117 an increase to revenues and expenditures of$3,019,883 for Treasury Rent Assistance program grant funding; Community Services Health fund 150 an increase to revenue and expenditures of$304,000 for LHJ COVID OFM grant and COVID outreach grant funding; REET 1 an increase of$500,000 to expenditures for Building 10 remodel, an increase of$309,385 to expenditures to pay off the interfund loan from County Road to REET 1 for the lower half of Building 8, and $75,000 increase to expenditures for the MCSO gym remodel; and the Belfair Wastewater and Water Reclamation fund an increase to revenue of$3,167,955 and an increase of$3,219,750 to expenditures for the Belfair Sewer refunding of debt. Cmmr. Trask/Shutty moved and seconded to approve budget supplemental appropriations and amendments to the 2021 Budget. Total adjustments to authorized expenditure appropriations in the General Fund in the amount of $227,604 and total adjustments to authorized expenditure appropriations in funds other than the General fund in the amount of$7,428,018. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to approve the correction to the Future Land Use Map and Official Development Areas (Zoning) Map Panel 3 of 10 for parcel # 22335-44-00000 from Long Term Commercial Forest to Rural Lands with a designation (zoning) of Rural Residential 5 (RR5). Staff: Marissa Watson (Exhibit A, Ordinance # 2021-051) Marissa shared Department of Community Development is bringing forward a correction to the Future Land Use Map and Official Development Areas (Zoning) Map panel 3 of 10. The current land owner reached out in May with concerns on how the zoning appeared on the GIS map. On the working maps in the mid-90s, the parcel was designated as Rural Lands not Long-Term Commercial Forest(LTCF). This was mistakenly transferred over to the zoning Excel spreadsheets as LTCF. The actual parcel had been in private ownership from at least the mid- 80s. Based on the absence of the parcel from the LTCF designation on the working maps and communication with a Senior Planner who was around during the time of the Comprehensive Plan Update and indicated that the parcel would not have qualified as LTCF, it is believed that it was mistakenly transferred over to the Excel spreadsheets and then the GIS map. Cmmr. Shutty/Trask moved and seconded to approve regarding parcel # 22335-44- 00000 to approve the map correction to the Future Land Use Map and Official Development Areas (Zoning) Map Panel 3 of 10 from Long Term Commercial Forest to Rural Lands with a designation (zoning) of Rural Residential 5 (RR5). Motion carried unanimously. N-aye; S-aye; T-aye. 3 August 17 , 2021 Commission Minutes 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:42 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON C McKenzie Srhkh, C rk of the Board Ran y Nea erlin, Chair Kevin Sh*Cossioner Sharon Trask, Commissioner 4 1 August 17 , 2021 Commission Minutes ORDINANCE NUMBER \ CORRECTION TO MASON COUNTY FUTURE LAND USE MAP AND DEVELOPMENT AREAS (ZONING) MAP VAN G|FFENCORRECTION ORDINANCE Mason County Future Land Use Map and Development Areas(zoning) Map under the authority ofN[W367OA. WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS, in May 2021 the Mason County Planning Department discovered a mapping error on the Future Land Use Map and the Development Areas Map Panel 9mf1O; and WHEREAS, the Planning Department concluded through research that parcel number 22335- 44-00000 was correctly designated on the working maps (mid 90s> as Rural Lands but incorrectly designated and adopted as Long Term Commercial Forest for the June 2000 Comprehensive Plan document; and WHEREAS, the same parcel was mapped as Long Term Commercial Forest; and WHEREAS,the Commissioners considered the requested correction at a duly advertised public hearing on August 17, 2O21; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments and testimony, and considered all the comments presented; and WHEREAS,the Board of County Commissioners also considered the Staff Report; and WHEREAS, the Board of County Commissioners finds that the correction to the Future Land Use Map and the Development Areas (Zoning) Map Panel 3 of 10 complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that itisin the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS correction to the Mason County Future Land Use map and Development Areas (Zoning) Map Panel 3 of 10 for parcel 22335-44-00000 from Long Term Commercial Forest to Rural Residential 5 (RR5). +�� - r���� ��� ��� " - ~�° " ^ �~ " ° °�� r14' DATED this 11 clav of R LJOAJA 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherl , Chair McKenzie SnVith, CleAr of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Co 7 rnissioner R-inte,d f7rr-�M County DIMS Pfime-d from Mason County DMS