HomeMy WebLinkAbout2021/10/04 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
October 04, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of Health
20-03.3, in-person attendance is restricted.
Our Commission meetings are live streamed at http://masonwebtv.com/and we will accept public
comment via email dlz(oco.mason.wa.us; or mail to Commissioners Office, 411 North 5ch Street,
Shelton,WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting
via your telephone, please provide your telephone number to the Commissioners' office no later than 4
p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 4, 2021
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
Monday and Thursday
8:00 A.M. Area Command Meeting*
Public Works Meeting Room A
100 Public Works Way
*This is being noticed as a Special Commission Meeting because a quorum of the Mason County
Commission may attend this event and notification is provided per Mason County Code Chapter
2.88.020 - Special Meetings
Monday, October 4, 2021
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. WSU Extension Office/Noxious Weed Control — Patricia Grover
9:10 A.M. Support Services — Frank Pinter
9:45 A.M. Community Services — Dave Windom
10:00 A.M. Public Works — Loretta Swanson
Utilities & Waste Management
Commissioner Discussion — as needed
NOON Break
1:00 P.M. Overview of 2022 Budget — Jennifer Beierle
1.30 P.M. Assessor Budget — Patti McLean/Vickie King
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 09/30/21 at 2:35 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
1:45 P.M. Superior Court Clerk Budget — Sharon Fogo
2:00 P.M. Auditor Budget— Paddy McGuire/Leo Kim
2:15 P.M. Support Services Budget — Frank Pinter/Jennifer Beierle
3:00 P.M. Community Services — David Windom
Tuesday, October 5, 2021
9:00 A.M. Sheriff's Office Budget— Sheryl Hilt
10:00 A.M. Public Works/Utilities & Waste Budget — Loretta Swanson
NOON BREAK
2:00 P.M. Superior Court Budget— Judge Goodell/Jim Madsen
2:30 P.M. District Court Budget— Judge Steel/Patsy Robinson
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 09/30/21 at 2:35 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO : BOARD OF MASON COUNTY COMMISSIONERS
FROM : Patricia Grover, Mason County Noxious Weed Control Board
Coordinator
DEPARTMENT : WSU Extension — Mason County EXT : S92
Noxious Weed Control Board
BRIEFING DATE : October 4, 2021
PREVIOUS BRIEFING DATES : N /A
If this is a follow-up briefing, please provide only new information
ITEM :
1 . Professional Services Contract Agreement between 10,000 Years Institute
and Mason County Noxious Weed Control Board for 10,000 Years Institute's All
Lands Forest Restoration Project.
2. Hire one additional extra help employee to meet contract obligations.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions) :
BUDGET IMPACTS : An additional $ 14,000 to the Noxious Weed Control budget from
date of final signature in 2021 - June 15, 2022, budget neutral .
RECOMMENDED OR REQUESTED ACTION :
1 . Request that the Board approves to place the Professional Services Contract
Agreement between 10, 000 Year Institute and Mason County Noxious Weed
Control Board on the Action Agenda for signature .
2. Approval to hire one additional extra help employee to meet contract obligations.
ATTACHMENTS: - Professional Services Contract Agreement, 10, 000 Year Institute's
All Lands Forest Restoration Project,
Exhibits A, B & C
Briefing Summary 9/29/2021
PROFESSIONAL SERVICES CONTRACT AGREEMENT
BETWEEN
10,000 YEARS INSTITUTE AND
MASON COUNTY NOXIOUS WEED CONTROL BOARD
FOR
10,000 YEARS INSTITUTE' S ALL LANDS
FOREST RESTORATION PROJECT
THIS AGREEMENT is between 10,000 Years Institute, located at 341 North
Forks Avenue, Forks, WA 98331, and Mason County Noxious Weed Control Board
(Consultant), with an address of 303 North 4th Street, Building 4, Shelton, WA 98584
and is made effective as of the date signed below by 10KYI. 10KYI and Contractor
are also referred to as the "Parties" and each as a "Party. " This Agreement relates
only to work funded by the 10KYI All Lands Forest Restoration Project, funded
through Washington Department of Natural Resources Forest Health Program on
behalf of the Olympic Forest Collaborative .
The Parties to this Agreement agree as follows:
1) DEFINITIONS . -- For purposes of this Agreement, the term —
a) "10,000 Years Institute" means 10,000 Years Institute, a Washington 501 (c) (3)
Non-Profit Corporation, and its directors, officers, employees and agents also
referred to herein as "10KYI'
b) "Contractor" means the Mason County Noxious Weed Control Board and its
employees, agents and subcontractors; and
c) "Project Manager" means the person designated below and incorporated by
reference, to serve as representative of 10KYI and the Consultant for purposes
of administration of this Agreement.
2) SERVICES TO BE PERFORMED AND DELIVERABLES . -- The Contractor
agrees to provide services to 10KYI, in accordance with applicable professional
standards, as described in Exhibit A appended to this contract. No work shall
commence tinder this Agreement until it is fully executed by both Parties.
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 1
3) COMPENSATION. -
a) The parties have estimated that the cost of accomplishing the work herein
will not exceed Fourteen Thousand, and No / 100ths Dollars ($14,000.00) .
b) Except as provided herein, 10KYI agrees to pay Consultant quarterly
following receipt of an invoice documenting services rendered and costs
incurred, in a manner and amount stipulated in Exhibit A.
i) 10KYI may, at its sole discretion, retain up to 10 percent of the amount
otherwise due and owing under each invoice until Consultant completes
all work described in Exhibit A, or otherwise authorized by 10KYL 10KYI
shall notify Consultant of the amount retained and deposit the retained
amount in an interest-bearing account. 10KYI shall release the amount
retained, together with earned interest, not later than 30 days after receipt
of a final invoice and acceptance of 10KYI of all work authorized.
ii) 10KYI may, at its sole discretion, retain an amount otherwise due and
owing under each invoice until Consultant provides 10KYI with evidence
that the Consultant has paid industrial insurance premiums for its
employees and /or is in compliance with state industrial insurance
requirements .
c) Allowable Costs . -
i) Travel Expenses. -- 10KYI agrees to reimburse Consultant up to the
amount stipulated in Exhibit A for travel expenses (including per diem at
current government rate) from Consultant's home or principal place of
business to work and meeting sites . 10KYI shall reimburse Consultant for
travel expenses in accordance with federal travel regulations . Payment for
expenses over the category amount will not be honored without prior
approval of 10KYI's Project Manager.
ii) Other Expenses. - Payment for miscellaneous expenses will be specified
in Exhibit A. Any request over the category amount will not be honored
without prior approval by 10KYI's Project Manager.
d) Unallowable Costs. --
i) Management fees or similar charges in excess of the direct costs are not
allowable.
ii) If Consultant expends more than the amount of its approved budget in
anticipation of receiving additional funds, it does so at its own risk. 10KY1
is not legally obligated to reimburse Consultant for costs incurred in
excess of the approved budget.
e) Invoice . -- Consultant's invoice shall indicate dates of service, a description
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 2
of work performed by sites as outlined in Exhibit A, , and time
spent on that date in providing service tinder this Agreement. The invoice
shall include travel claims for travel expenses incurred by Consultant in
connection with performance under this Agreement. Invoices should be sent
to the 10KYI Project Manager at the 10KY1 address listed below by email.
4) TERM. -- The term of this Agreement commences on the effective date, the date
the agreement is signed by the 10KYI Executive Director below, and continues
until June 15, 2022 as stipulated in Exhibit A, or until terminated by the Parties.
5) TRAINING. -- Consultant acknowledges that no training will be provided to
Consultant under this Agreement. Consultant warrants and represents that its
personnel are fully trained to perform services required under this Agreement
and that additional training provided by 10KYI will be unnecessary.
6) BUSINESS LICENSES AND TAXES . —
a) Consultant shall, at its own expense, secure and maintain in full force and
effect during the term of this Agreement all required licenses, permits, and
similar legal authorization, and comply with all applicable Federal, State and
local regulations.
b) Consultant shall be responsible for payment of taxes, insurance and other
obligations relating to its performance of services under this Agreement.
Consultant shall provide 10KYI with verification of its —
1) Unified business identifier number from the State of Washington and that
its business license is in good standing;
ii) Washington State Department of Revenue account and that the account is
in good standing;
iu) Washington State Labor and Industries account and that the account is in
good standing or that the Consultant is exempt from the state's industrial
insurance requirements;
c) All other necessary licenses and permits to perform the work specified in
Exhibit C .
7) INDEPENDENT CONSULTANT STATUS. -
Consultant shall act as an independent Consultant, and in no way shall be
considered an employee of 10KYI. Consultant is not required to report to
10KYI's offices at any specific time, except as requested for occasional
consultations. 10KYI does not have the right to assign any additional projects
to Consultant.
101KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 3
Consultant shall choose the time and mamler for performing each part of the
services described in Exhibit A according to its own routines and schedules,
independent from 10KYI's normal business operations.
a) Consultant acknowledges that Consultant will not qualify for benefits which
may be available if classified as an employee. In the event that the Internal
Revenue Service (IRS) successfully asserts that Consultant is not or was not
an independent Consultant for any period during the term of this Agreement
and reclassifies Consultant as an employee, Consultant agrees to complete,
sign and deliver IRS Form 4669 (Employee Wage Statement) to 10KYI for any
tax period affected. 10KYI shall then file the Form 4669 with the IRS (along
with IRS Form 4670 "Request for Relief From Payment of Income Tax
Withholding") to offset against 10KYI's withholding obligation.
b) Consultant acknowledges that it will be liable to 10KYI for any industrial
insurance premiums or any other premiums or fees that 10KYI is required to
pay on its behalf under RCW 51 . 12 . 070, or any other applicable statute,
regulation or ordinance, to the State of Washington or local jurisdiction.
8) NON-EXCLUSIVE CONTRACT. -- This Agreement is non-exclusive .
Consultant reserves the right to perform services for others during the term of
the Agreement.
9) MATERIALS AND EQUIPMENT. -- Consultant shall provide all materials and
equipment necessary to perform its obligations tinder this Agreement: Provided,
however, that Consultant may use office equipment located in the offices of
10KYI, as available, and provided however, that if "Other Expenses" have been
awarded as part of this agreement, 10KYI may purchase said supplies and
services on behalf of the Consultant as part of this Agreement.
10) INSURANCE. — Consultant shall provide 10KYI with a certificate of insurance
for each insurance provision required in this section. The certificate of insurance
shall be effective during the duration of this agreement. 10KYI may require that
the certificate of insurance name 10KYI as an additional insured party.
Consultant shall also require all of its subcontractors to maintain the same type
and level of insurance as required in this section and provide certificates of
insurance to 10KYI as required in this section. Consultant shall, at its own
expense, acquire and maintain the following insurance throughout the term of
the Agreement:
a) Commercial Automobile Liability Insurance covering all owned, non-owned
and hired automobiles, trucks and trailers . Such insured shall provide the
Standard Comprehensive Automobile Liability policy in limits not less than
$1,000,000 Combined Single Limit;
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 4
b) Commercial General Liability Coverage Insurance, with not less than the
following limits: $1,000,000 for each occurrence limit, $1,000,000 for personal
injury limit, $2,000,000 general aggregate limit;
c) Professional Liability Insurance in an amount not less than $1,000,000 per
claim and in the aggregate; and
d) Workers' Compensation and Employer Defense Insurance as required by
statute and employer liability coverage, with not less than the following
limits : $1,000,000 each accident for bodily injury by accident, $1,000,000 each
employee for bodily injury by disease and $1,000,000 policy limit for bodily
injury by disease.
11) PUBLICITY AND ACKNOWLEDGEMENT OF SUPPORT. "- Consultant gives
10KYI the right and authority to publicize 10KYI's financial support for this
Agreement and the Project in press releases, publications and other public
communications. Consultant agrees to not publicize its work under this
Agreement without 10KYI's express written approval.
12) INSPECTION AND RETENTION OF RECORDS . --The Consultant shall make
all applicable financial records, supporting documents, and all other pertinent
records related to this Project, available to 10KYI or any of its duly authorized
representatives, for inspection. Records shall be retained until the Term date of
this Agreement and then submitted to the Project Manager for retention
according to law.
13) APPLICABLE LAW. -- This Agreement shall be construed and enforced tinder
the laws of the State of Washington, irrespective of the fact that any one of the
Parties is now or may become a resident of another state. Venue for any action
under this Agreement shall lie in Mason County, Washington.
14) MODIFICATION. -- This Agreement may not be waived, discharged or
modified in any manner other than by written agreement of the Parties.
15) SEVERABILITY. -- No provision of this Agreement is severable from any and
all other provisions of this Agreement. Should any provision or provisions of this
Agreement be unenforceable for any reason, the party finding itself unable to
enforce said provision(s) may, at its sole discretion, declare this entire Agreement
to be null and void.
16) TERMINATION. -- Either party may terminate this Agreement with 30 days
written notification to the other party. If this Agreement is so terminated, the
Parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of
termination. If for any cause, either party does not fulfill in a timely and proper
manner its obligations tinder this Agreement, or if either party violates any of
these terms and conditions, the aggrieved party will give the other party written
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 5
notice of such failure or violation. The responsible party will be given the
opportunity to correct the violation or failure within 15 working days. If the
failure or violation is not corrected, this Agreement may be terminated
immediately by written notice of the aggrieved party to the other . 10KYI shall
have the right to terminate this Agreement in whole or in part at any time, if the
Funding Source issues an early termination under the funding agreement(s)
covering all or part of the Project at issue hereunder.
17) WAIVER. -- If either party fails to exercise its rights under this Agreement, it
shall not be precluded from subsequent exercise of its rights . A failure to exercise
rights shall not constitute a waiver of any other rights under this Agreement,
unless stated in a letter signed by authorized representative of the party and
attached to the original agreement.
18) COSTS AND ATTORNEYS' FEES . -- If either party brings any action against
the other for relief, declaratory or otherwise, arising out of this Agreement, the
prevailing party shall recover against the other party all costs and reasonable
attorneys' fees, including costs and reasonable attorneys' fees incurred to enforce
any judgment rendered pursuant to this Agreement.
19) DEBARMENT. By signing this Agreement, Consultant warrants and
represents its initial and continued compliance that it is not listed on the
Washington State Department of Labor and Industries state-wide Debarred
Contractors List (or debarred in another state in which the Consultant's business
resides) .
20) COUNTERPARTS AND ELECTRONIC SIGNATURE. — This Agreement may
be executed in counterparts, after execution by all Parties hereto, shall together
constitute the Agreement. The parties acknowledge that a signature in electronic
form has the same legal effect and validity as a handwritten signature.
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 6
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement
effective as of the day and year the Executive Director has executed ,
10,000 Years Institute
Jill Silver, Executive Director
Date
Mason County
Randy Neatherlin, Chair Mason County Commission
Date
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 7
Consultant Checklist: Consultant will complete and provide requested
information on Exhibit B .
Contract Representatives:
Jill Silver, Executive Director, ALFR Project Manager
10,000 Years Institute
PO Box 1081
Forks, WA 98331
jsilver@10000yearsinstitute.org
360-301-4306
Consultant Representative (s) :
Patricia A. Grover, Coordinator
Mason County Noxious Weed Control Board
Mason County, Building 4
303 N. 4th Street
Shelton, WA 98584
12atriciag@masoncountywca . gov
masoncountywa . gov
360-427-9670 ext. 592
10KYI Professional Services Agreement with Mason County Noxious Weed Control Board
Page 8
EXHIBIT A
Independent Consultant Scope of Services Project
Title: 10,000 Years Institute's All Lands Forest Restoration Project
Consultant: Mason County Noxious Weed Control Board
Description of Services:
Consultant shall:
• Provide 2 staff members for on-site weed control work; including herbicide
application, timing of which will be weather dependent and contingent on
Olympic National Forest approval.
• Transportation to / from properties.
• Supply equipment and supplies necessary to accomplish work.
• Photo documentation.
• Permitting necessary to apply near water (NPDES) if on non-Forest Service
land.
• Posting of site for use of herbicides.
• Completion of FACTS forms for work accomplished on Olympic National
Forest land, NPDES Reporting and completion of WSDA Pesticide
Application Records for non-Forest Service ownerships.
Task 1: Year 1 Weed Control 2021
Weed Control Assistance: on-site work by staff members from October —
December (weather dependent for primary herbicide application) .
Description Budget Completion Date
Weed control assistance; apply herbicide, photo Not to exceed 12 /31 / 2021
documentation, permitting and reporting. $6,000.00
Worksites include the Big Stew and Orchard-
Loner Thinning Units in the Skokomish
watershed, and include the USFS road haul
routes as shown on maps in Exhibit B .
Page 9
Task 2: Year 2 Weed Control 2022
Weed Control Assistance : on-site work by staff members from January —
June (weather dependent for primary herbicide application) .
Description Budget Completion Date
Weed control assistance; apply herbicide, photo Not to exceed 6 / 15 /2022
documentation, permitting and reporting. balance on
contract.
Worksites include the Big Stew and Orchard-
Loner Thinning Units in the Skokomish
watershed, and include the USES road haul
routes as shown on maps in Exhibit B .
Compensation: The Consultant shall be compensated under this agreement in
an amount not to exceed: $14,000.00. Submit quarterly invoices to the ALFR
Project Manager by the 15t1, of the following month. Expenses are payable with
prior authorization from 10KYI project manager, and contingent upon
satisfactory progress reporting toward completion of project deliverables.
Progress Reporting: Consultant will submit an activity summary report with
each invoice detailing work completed on each property.
Travel: If claiming mileage Consultant will submit a 10KYI Mileage Report for
Reimbursement with invoice. Mileage and travel costs will be reimbursed at
current federal rates or allowances.
Contract Duration Date: The effective date is the date the contract is signed by
the Executive Director and ends Tune 15, 2022 .
Consultant Checklist: Consultant will complete and provide requested
information on Exhibit B.
Page 10
EXHIBIT B
PROJECT WORK AREAS
Big Stew Thinning Area and Haul Route R�
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lit
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\I
Lake Cushman
_ /� ;—I- it% / Nparan Reseres
t— i North Fork Skolamish Thinning Areas
wlaa! z, . , ' . ` North F«k5kokomish Haul Routes
Orchard Loner Thinning Area and Haul Route
litt / 4" Q
$lo
a
a
Ordie dud a The In Area
(nd-dee The In
take Wait
Wparlan Reserves
� North Fork skokdnas lsh ThlnNrg Areas
m....,� — N'brlh F«K skokomish HaW Ro1Res
2912021 fill
Page 11
EXHIBIT C
PROFESSIONAL SERVICES CONTRACT
CONSULTANT CHECKLIST
Consultant's UBI No. 232-002-101
Consultant's Federal Tax ID No. 91-6001354
Consultant Type: Local county government
Program Name: Invasive Plant Treatments
Funding Source Name/Number: Not applicable—funds are not federal.
Certifications
NProvide current IRS W-9 Form
Provide proof of WA Dept. of Revenue Account in Good Standing County
government
Provide proof of WA Labor & Industries Account in Good Standing or
Exemption (if no employees) County government
Other Licenses or permits if needed: N/A
Construction contractor registration number and expiration if needed : N / A
Insurance (as applicable) : Contractor has WA Counties Risk Pool Membership
Certification thru 06 /30/2022
Commercial Auto Liability (if claiming mileage--use 10KYI Mileage
Report if included in tasks)
Commercial General Liability (naming 10KYI as additional insured)
Professional Liability Insurance
Workers' Compensation and Employer Defense Insurance
Page 12
Mason County Support Services Department Budget Management
t' 411 North 5t" Street Commissioner Administration
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
!N€ Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
October 4, 2021
• Specific Items for Review
0 2022 Computer Replacement Plan —Jenn
o Staff request for management of ARPA funding/contracts —Jenn
o AOC State vs. Blake decision agreement—Jenn
o Revised 2021 Budget Amendment Schedule —Jenn
o Human Resources Administrator position — Frank
o Change in number of beneficiaries of CARES Act CDBG — Frank
o Approval for the Board of Equalization to hear property tax appeals— Becky
• Commissioner Discussion
J:ADLZ\Briefing Items\2021\2021-10-04.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO : BOARD OF MASON COUNTY COMMISSIONERS
FROM : Jennifer Beierle
DEPARTMENT : Support Services EXT : 532
BRIEFING DATE : October 4, 2021
PREVIOUS BRIEFING DATES : N / A
If this is a follow- up briefing, please provide only new information
INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources
❑ Legal ✓ Other — IT Steering Committee
ITEM : Information Technology Computer Replacement Plan
EXECUTIVE SUMMARY : The County has needed a computer replacement strategy for
several years, and the IT Department has come up with a plan that would replace 106
computers purchased in 2014 or prior beginning in 2022 . The cost is approximately $ 2, 000
for each laptop or $ 1500 for each desktop . For the time being , the plan presumes that each
computer or laptop will be replaced with a laptop . The actual replacement item will be
analyzed on a case - by- case basis when it comes time to order the computers . IT would be in
charge of ordering the computers and the expense would be paid from the benefiting
department's budget .
BUDGET IMPACT :
Total of $ 212, 000 allocated to the following funds .
Current Expense ( Fund 001 ) 1 $ 142, 000
Community Services Health ( Fund 150) . $ 14, 000
County Road ( Fund 105 ) : $ 38, 000
Utilities & Landfill ( Funds 402 : 413 ) 1 $ 12, 000
ER&R ( Fund 501 ) : $ 6, 000
PUBLIC OUTREACH : (include any legal requirements, direct notice, website, community
meetings, etc . )
RECOMMENDED OR REQUESTED ACTION : Recommend the Board review and add the
Expense for computer replacement of $ 212, 000 to the 2022 budget .
ATTACHMENTS :
2022 Info Technology Replacement Plan Draft
Briefing Summary 9/29/2021
2022 Info Technology Replacement Plan - DRAFT - 9/ 21/ 21
Replacement
Tag No . Type Department Assignment Replace with Amount By Fund
ER712005 LAPTOP ASSESSOR McLean, Patti LAPTOP $ 21000 .
ER714012 COMPUTER AUDITOR-ACCOUN Muller, Jenny LAPTOP $ 21000
ER711033 COMPUTER AUDITOR-ELECTIOI Elections 1 LAPTOP $ 21000
ER713028 COMPUTER AUDITOR- ELECTIOI Elections 2 LAPTOP $ 21000
ER713029 COMPUTER AUDITOR- ELECTIOI Elections 3 LAPTOP $ 21000
ER714120 COMPUTER AUDITOR- ELECTIOIAuditor Elections B LAPTOP $ 21000
ER714083 COMPUTER AUDITOR- LICENSI Auditor Licensing LAPTOP $ 21000
ER714086 COMPUTER AUDITOR- LICENSI Licensing, Tab PC LAPTOP $ 21000
ER712028 LAPTOP B 0 E Board Of Equalizat LAPTOP $ 21000
ER712030 LAPTOP B 0 E Board Of Equalizat LAPTOP $ 21000
ER712031 LAPTOP B 0 E Board Of Equalizat LAPTOP $ 21000
ER712034 LAPTOP B 0 E Board Of Equalizat l LAPTOP $ 21000
ER711024 COMPUTER CLERK Courtroom 204 Cl e LAPTOP $ 21000
ER711074 COMPUTER CLERK Peek, Aimee LAPTOP $ 21000
ER712092 COMPUTER CLERK Modular Courtroor LAPTOP $ 21000
ER712125 COMPUTER CLERK Clerk, Public Works LAPTOP $ 21000
ER713025 COMPUTER CLERK Clerk, Cash Registe LAPTOP $ 21000
ER713088 COMPUTER CLERK Flakus, Ruth LAPTOP $ 21000
ER713093 COMPUTER CLERK Perreira, Nicole LAPTOP $ 21000
ER714118 COMPUTER COMMISSIONERS Neatherlin, Randy LAPTOP $ 21000
ER710012 COMPUTER CO-OP Bish, Pamela LAPTOP $ 21000
ER710013 COMPUTER CO-OP Volpe, Gabrieal LAPTOP $ 21000
ER712061 COMPUTER CO-OP Master Gardener LAPTOP $ 21000
ER712146 LAPTOP CO-OP Fuller, Kathy LAPTOP $ 21000
ER713052 LAPTOP CO-OP Master Gardener LAPTOP $ 21000
ER714088 COMPUTER CO-OP Four H Program LAPTOP $ 21000
ER711058 COMPUTER CORONER Coroner LAPTOP $ 21000
ER714078 COMPUTER CORONER Coroner Extra Help LAPTOP $ 21000
ER711061 COMPUTER DCD-ADMIN PAC Scan Station LAPTOP $ 21000
ER714094 COMPUTER DCD-ADMIN Bennett, Corey LAPTOP $ 21000
ER710PLANNING LAPTOP DCD- BUILDING PAC- Vacant LAPTOP $ 21000
ER714116 COMPUTER DIST CT Haertel, Harris LAPTOP $ 21000
ER714163 LAPTOP DIST CT District Court Cour LAPTOP $ 21000
ER714168 COMPUTER DIST CT District Court Worl LAPTOP $ 21000
ER714170 COMPUTER DIST CT Dist Ct LL Scanning LAPTOP $ 21000
ER714171 COMPUTER DIST CT LL2 Bench LAPTOP $ 21000
ER714172 COMPUTER DIST CT District Court Chan LAPTOP $ 21000
ER714173 COMPUTER DIST CT LL2 Clerk LAPTOP $ 21000
ER711076 COMPUTER DIST CT PROB Riley, Brett LAPTOP $ 21000
ER714174 COMPUTER DIST CT PROB Gisi - Mikulak, Mari LAPTOP $ 21000
ER712025 LAPTOP EMERGENCY MAN DEM Radio Room LAPTOP $ 21000
ER712026 LAPTOP EMERGENCY MAN Wright, Tammi LAPTOP $ 21000
ER712027 LAPTOP EMERGENCY MAN DEM ID Badge LAPTOP $ 21000
ER712032 LAPTOP EMERGENCY MAN DEM Radio Room LAPTOP $ 21000
ER712033 LAPTOP EMERGENCY MANS McDowell, Ross LAPTOP $ 21000
ER714006 LAPTOP EMERGENCY MANS EOC Storage Room LAPTOP $ 21000
ER712117 COMPUTER FAC & GRNDS Pinon, Ernie LAPTOP $ 21000
ER712132 COMPUTER FAC & GRNDS Leister, Brad LAPTOP $ 21000
ER713026 COMPUTER FAC & GRNDS Jail HVAC LAPTOP $ 21000
2022 Info Technology Replacement Plan - DRAFT - 9/21/ 21
ER714114 COMPUTER FAC & GRNDS Blair, Doug LAPTOP $ 21000
ER713006 COMPUTER HUMAN RESOURCI HR Vacant LAPTOP $ 21000
ER714109 COMPUTER JUVI BLD 3 Probation Vacant LAPTOP $ 21000
ER714112 COMPUTER JUVI DETENTION C Juvenile Detention LAPTOP $ 21000
ER711044 COMPUTER PARKS Voice, Anne LAPTOP $ 21000
ER714084 COMPUTER PARKS Ells, Bill LAPTOP $ 21000
ER712011 LAPTOP PROSECUTOR Flockhart, Stan LAPTOP $ 21000
ER714061 COMPUTER PROSECUTOR Curry, Jessica LAPTOP $ 21000
ER714063 COMPUTER PROSECUTOR Vasquez, Sandie LAPTOP $ 21000
ER714065 COMPUTER PROSECUTOR Law Library LAPTOP $ 21000
ER714067 COMPUTER PROSECUTOR Flockhart, Stan LAPTOP $ 21000
ER714095 COMPUTER PROSECUTOR Olinger, Margie LAPTOP $ 21000
ER714097 COMPUTER PROSECUTOR Wilcox, Bailey LAPTOP $ 21000
ER714164 LAPTOP PROSECUTOR Thompson, Corey LAPTOP $ 21000
ER714165 LAPTOP PROSECUTOR Higgs, Tim LAPTOP $ 21000
ER714166 LAPTOP PROSECUTOR Wilcox, Bailey LAPTOP $ 21000
ER714167 LAPTOP PROSECUTOR Bickerton, Tyler LAPTOP $ 21000
ER712013 COMPUTER SUPERIOR COURT Modular Courtrooll, LAPTOP $ 21000
ER712049 COMPUTER SUPERIOR COURT Courtroom 204 Bel LAPTOP $ 21000
ER712065 COMPUTER SUPERIOR COURT Courtroom Bldg 3 LAPTOP $ 21000
ER714005 COMPUTER SUPERIOR COURT Law Library - CH Ba LAPTOP $ 21000
ER714186 LAPTOP SUPERIOR COURT Madsen, Jim LAPTOP $ 21000
Fund 001, Current Expense Total : $ 142,000
ER711029 COMPUTER HS - EH Health Vacant LAPTOP $ 2, 000
ER712064 COMPUTER HS - EH Environmental Hea LAPTOP $ 21000
ER711031 COMPUTER HS - PH Johnson, Ben LAPTOP $ 21000
ER711043 COMPUTER HS - PH Frost, Amy LAPTOP $ 21000
ER712016 LAPTOP HS - PH Evans, Sunni LAPTOP $ 21000
ER712029 LAPTOP HS - PH Frost, Amy LAPTOP $ 21000
ER712036 LAPTOP HS - PH Health Training Roi LAPTOP $ 21000
Fund 150, Community Services Health : $ 14,000
ER707123 COMPUTER PUB WKS Survey Vacant LAPTOP $ 21000
ER711038 COMPUTER PUB WKS PW Accounting - Sp LAPTOP $ 21000
ER711091 COMPUTER PUB WKS Braakman, Amy LAPTOP $ 2, 000
ER712080 COMPUTER PUB WKS Conley, Terry LAPTOP $ 21000
ER712122 COMPUTER PUB WKS Survey Data Collec LAPTOP $ 21000
ER713034 COMPUTER PUB WKS Smith, Dave LAPTOP $ 21000
ER709017 LAPTOP PUB WKS - ROAD Heinrich, Matt LAPTOP $ 21000
ER711056 COMPUTER PUB WKS - ROAD Sign Shop Floor LAPTOP $ 21000
ER712041 COMPUTER PUB WKS - ROAD Sign Shop Floor LAPTOP $ 21000
ER712075 COMPUTER PUB WKS - ROAD Dishon, Grant LAPTOP $ 21000
ER712077 COMPUTER PUB WKS - ROAD Eaton, Allan LAPTOP $ 21000
ER712095 COMPUTER PUB WKS - ROAD Chrisman, Bryan LAPTOP $ 21000
ER712140 COMPUTER PUB WKS - ROAD Belfair Shop LAPTOP $ 2, 000
ER714090 COMPUTER PUB WKS - ROAD Heinrich, Matt LAPTOP $ 21000
ER714093 COMPUTER PUB WKS - ROAD Road Crew Room LAPTOP $ 21000
ER714132 LAPTOP PUB WKS - ROAD Road Supervisor Ro LAPTOP $ 21000
Fund 105, County Road : $ 32,000
ER712069 LAPTOP PUB WKS - GIS Diaz, Richard LAPTOP $ 21000
ER713011 LAPTOP PUB WKS - GIS GIS Laptop 2 LAPTOP $ 21000
ER713012 LAPTOP PUB WKS - GIS GIS Laptop 1 LAPTOP $ 21000
2022 Info Technology Replacement Plan - DRAFT - 9/21/ 21
Fund 105 .000 , 100, County Road-GIS : $ 61000
ER712060 COMPUTER PUB WKS - UTILITIE Landfill Office LAPTOP $ 21000
ER714169 COMPUTER PUB WKS - UTILITIE Landfill Booth 2 LAPTOP $ 21000
Fund 402, Landfill : $ 41000
ER712115 COMPUTER PUB WKS - UTILITE Thompson, Wendy LAPTOP $ 21000
ER712128 LAPTOP PUB WKS - UTILITE Belfair Sewage LAPTOP $ 21000
ER713030 COMPUTER PUB WKS - UTILITE Smith, Dave ( old ) LAPTOP $ 21000
ER714079 COMPUTER PUB WKS - UTILITE Campagna, Dawne LAPTOP $ 21000
Fund 402 :413, Utilities & Solid Waste : $ 81000
ER711090 LAPTOP PUB WKS - ERR Walker, Chris (Shot LAPTOP $ 21000
ER713047 COMPUTER PUB WKS - ERR Seymour, Jeremy LAPTOP $ 21000
ER714131 LAPTOP PUB WKS - ERR Schnitzer, Del (Sho LAPTOP $ 21000
Fund 501, ER& R: $ 61000
Total All Funds : $ 212,000 $ 212,000
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO : BOARD OF MASON COUNTY COMMISSIONERS
FROM : Jennifer Beierle
DEPARTMENT : Support Services EXT : 532
BRIEFING DATE : October 4, 2021
PREVIOUS BRIEFING DATES : N / A
If this is a follow- up briefing, please provide only new information
INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources
❑ Legal ❑ Other
ITEM : Temporary Financial Analyst — Project Employee Request Funded by ARPA
EXECUTIVE SUMMARY : The American Rescue Plan Act established the Coronavirus State
Fiscal Recovery Fund (CSFRF) and Coronavirus Local Fiscal Recovery Fund (CLFRF) , which
provide a combined $ 350 billion in assistance to eligible state, local , territorial , and Tribal
governments to help turn the tide on the pandemic, address its economic fallout, and lay the
foundation for a strong and equitable recovery .
Mason County has received the first half of the $ 12, 968, 901 ARPA funding award in 2021
and will receive the second half in 2022 . The funds are to be obligated by December 31 ,
2024 and with this grant award comes a large amount of planning , monitoring , and
reporting . Support Services is requesting a one -year temporary Financial Analyst FTE to help
with the administrative burden this funding creates .
BUDGET IMPACT :
Approximately $ 92, 078 — fully funded by ARPA grant
PUBLIC OUTREACH :
RECOMMENDED OR REQUESTED ACTION : Recommend the Board approve a Temporary
Financial Analyst Project Employee Funded by ARPA for a period of one year from date of
hire
ATTACHMENTS :
Approximate cost of Financial Analyst FTE for one year
Briefing Summary 9/29/2021
Department : Support Sevices
Bargaining Unit : Non - Union
Position Title : Financial Analyst
2022 Budget
Impact
Monthly Salary - Range 21, Step 3 in 2022 $ 60 , 614
Total Salaries & Wages : $ 60 , 614
FICA $ 41637
PERS $ 71880
WA Paid FMLA $ 89
Industrial Insurance ( rate/ hr) $ 411
Medical ( Monthly ) $ 18, 447
Unemployment ( Annual )
Estimated Info Tech . Charge :
Total Benefits : $ 311464
Total Salary & Benefits Budget Impacts : $ 92, 078
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO : BOARD OF MASON COUNTY COMMISSIONERS
FROM : Jennifer Beierle
DEPARTMENT : Support Services EXT : S32
BRIEFING DATE : October 4, 2021
PREVIOUS BRIEFING DATES : N / A
If this is a follow- up briefing, please provide only new information
INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources
✓ Legal ❑ Other
ITEM : Interagency Reimbursement Agreement between WA State Administrative Office of
the Courts and Mason County
EXECUTIVE SUMMARY : The Administrative Office of the Courts (AOC) has drafted
agreements with all counties in Washington State for the purpose of reimbursing Counties for
extraordinary costs of resentencing and vacating sentences under Blake and for the cost of
refunding legal financial obligations ( LFOs) under the Blake decision .
BUDGET IMPACT :
• Up to $ 702, 300 reimbursement for extraordinary expenses
• Up to $ 324, 217 reimbursement for LFOs
PUBLIC OUTREACH : This contract has been reviewed by Tim Whitehead , Chief DPA
RECOMMENDED OR REQUESTED ACTION : Recommend the Board review and approve
the Chair to sign the agreement with AOC at the next BOCC meeting
ATTACHMENTS :
Draft AOC Agreement
Briefing Summary 9/29/2021
INTERAGENCY REIMBURSEMENT AGREEMENT IAA22179
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
MASON COUNTY
THIS REIMBURSEMENT AGREEMENT (Agreement) is entered into by and between
the Administrative Office of the Courts (AOC ) and Mason County , for the purpose of
reimbursing Mason County ( County) for extraordinary costs of resentencing and
vacating sentences under Blake and for the cost of refunding legal financial obligations
( LFOs ) under the Blake decision .
1 . PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Counties with
extraordinary judicial , prosecutorial , or defense - related costs of resentencing and
vacating the sentences of defendants whose convictions or sentences in Superior
Court and District Court are affected by the State v. Blake decision and to provide
reimbursements to assist Counties who have reimbursed or will reimburse LFOs to
defendants whose convictions or sentences in Superior Court and District Court are
affected by the State v. Blake decision .
2 . REIMBURSEMENT
A . Extraordinary Expenses Reimbursement . AOC shall reimburse the County
up to a maximum of $ 702 , 300 for extraordinary judicial , prosecutorial , or
defense - related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State v. Blake
decision incurred during the period of February 25 , 2021 to June 30 , 2022 .
No reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30 , 2022 , and any reimbursement requests
in excess of this amount will be denied . If additional funding is appropriated
by the Legislature for these purposes , the amount of reimbursement under
this Agreement may be increased by agreement of the parties .
B . LFO Reimbursement . AOC will reimburse the County up to a maximum of
$ 324 , 217 for payments made by the County during the period February 25 ,
2021 to June 30 , 2022 pursuant to court order which required reimbursement
by the State of Washington of legal and financial obligations . No
reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30 , 2022 , and any reimbursement requests
in excess of this amount stated in this Section 2 ( b ) will be denied . If .
additional funding is appropriated by the Legislature for these purposes , the
amount of reimbursement under this Agreement may be increased by
IAA22179 Page 1 of 4
agreement of the parties . Nothing in this Agreement requires the County to
make payments pursuant to a court order when the funds available for
reimbursement are less than the amount of the payment .
C . General . AOC shall provide reimbursement to the County for approved and
completed reimbursements by warrant or account transfer within 30 days of
receipt of a properly completed A- 19 invoice and the completed data report as
required below .
3 . PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1 , 2021 , regardless of the date of
execution , and ends on June 30 , 2022 . The period of performance may be
amended by mutual agreement of the parties if the Legislature provides additional
funding or time for these purposes .
4 . TERMS OF REIMBURSEMENT
a ) The County shall request reimbursement as follows :
1 . The County will submit its A- 19 invoices monthly to
countyreimbursements ( courts . wa . gov . A- 19 invoices submitted under this
agreement must include :
a . Payment documents from the County indicating the amounts
expended , the recipients , and the date of expenditure .
b . Sufficient information to allow AOC to determine that the costs
reimbursed are extraordinary judicial , prosecutorial , or defense -
related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State
v. Blake .
c . Proper coding for expenses under both 2 . A . and B . For Mason
County , expenses under 2 . A , must be coded 40123 , and
reimbursement under 2 . 13 . must be coded 40100 .
2 . The County shall provide a monthly report to AOC that must contain at a
minimum :
a . A list of any case numbers associated with the services provided ;
b . A breakdown of expenses by judicial , prosecutorial , and defense -
related costs ;
c . The amount of LFOs reimbursed , with the case number associated
with that amount .
d . Any positions supported by these funds , broken down by judicial ,
prosecutorial , and defense - related positions ; and
e . Data , including case numbers and aggregate data on the number
and type of cases :
IAA22179 Page 2 of 4
i . Vacated under Blake ;
ii . Resentenced under Blake ; and
iii . Being worked on under Blake .
b ) By May 1 , 2022 , the County agrees to report any allocated funds under either 2 .
A . or B . that it will be unable to spend during the term of the contract , or any
additional funds it anticipates needing during the term of the contract should
additional funds become available . AOC reserves the right to reallocate funds
that are reported to be unable to be spent .
5 . AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties . Such amendments
are not binding unless they are in writing and signed by personnel authorized to
bind each of the parties .
6 . GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws . The provisions of
this Agreement must be construed to conform to those laws .
In the event of an inconsistency in the terms of this Agreement , or between its
terms and any applicable statute or rule , the inconsistency will be resolved by giving
precedence in the following order :
a . Applicable state and federal statutes and rules ;
b . This Agreement ; and
c . Any other provisions of the agreement , including materials incorporated by
refe re n ce .
7 . WAIVER
A failure by either party to exercise its rights under this Agreement does not
preclude that party from subsequent exercise of such rights and is not a waiver of
any other rights under this Agreement unless stated to be such in a writing signed
by an authorized representative of the party and attached to the original Agreement .
8 . SEVERABILITY
If any provision of this Agreement , or any provision of any document incorporated
by reference is held invalid , such invalidity does not affect the other provisions of
this Agreement which can be given effect without the invalid provision and to this
end the provisions of this Agreement are declared to be severable .
IAA22179 Page 3 of 4
9 . AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people
for all communications and billings regarding the performance of this Agreement :
AOC Program Man ? er County Pro ram Mana er
Christopher Stanley Randy Neatherlin
Chief Financial and Management Officer Commissioner/Chair
PO Box 41170 411 N 5th St
Olympia , WA 98504- 1170 Shelton , WA 98584
christopher . stanley@courts . wa . gov randyn@co . mason . wa , us
( 360) 890 -2549 360 -427- 9670
10 . ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties . No
other understandings , oral or otherwise , regarding the subject matter of this
Agreement are considered to exist or to bind any of the parties to this agreement
unless otherwise stated in this Agreement .
AGREED :
Administrative Office of the Courts Mason County
Signature Date Signature Date
Christopher Stanley
Name Name
Chief Financial and Management Officer
Title Title
IAA22179 Page 4 of 4
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO : BOARD OF MASON COUNTY COMMISSIONERS
FROM : Jennifer Beierle
DEPARTMENT : Support Services EXT : 532
BRIEFING DATE : March 8, 2021
PREVIOUS BRIEFING DATES : March 8, 2021
ITEM : 2021 Budget Supplemental Appropriations and Amendments Calendar - Revision
EXECUTIVE SUMMARY : Typically, it is a six week process for each approval of supplemental
appropriations and amendments to the budget when following the requirements of RCW
36 . 40 . 100 which states . . . "upon a resolution formally adopted by the board . . . the board shall
publish notice of the time and date of the meeting at which the supplemental appropriations
resolution will be adopted . . . for two consecutive weeks prior to the meeting in the official
newspaper of the county".
The original 2021 Budget Amendment calendar was briefed on March 8, 2021s At that time the
second planned amendment for 2021 was scheduled for December 14th . Since there is no
scheduled meeting that day the Budget Office is asking to reschedule the hearing to December
21st . All other due dates would remain the same according to the original calendar .
BUDGET IMPACTS : None at this time
RECOMMENDED OR REQUESTED ACTION : Request the Board verbally approve the change
in scheduled hearing dates according to the 2021 Budget Supplemental Appropriations and
Amendments Calendar from December 141h to December 215t
ATTACHMENTS : 2021 Budget Supplemental Appropriations and Amendments Calendar-
Revised
J :\Budget Office\Briefing, Agenda, & Public Hearing Items\202 ABriefing Summary 3 . 8 . 21 - 2021 Budget
Supplementals & Amendments Calendar. doc
Mason County
2021 Budget Supplemental Appropriations and Amendments Calendar
* Dates may be subject to change *
January February March
S M T W T F S S MI T W T F S S M T W T F S
1 2 1 2 3 4 5 6 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 241 251 261 27 21 221 231 241 25 26 27
24 25 26 27 28 29 30 28 1 1 1 28 291 301 31
31
April May June
S M T W T F S S M T W T1 F S S1 M I T W1 T F S
1 2 3 1 1 2 3 4 5
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26
25 26 27 28 29 30 23 24 25 26 27 28 29 27 281 29 30
30 311 1 : 1 - E:
July August September
S M T W1 T1 F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4
4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11
11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18
18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25
25 26 27 281 291 30 31 29 30 31 26 27 28 29 30
October November December
S M T W T F S S M T W T F S S M T W T1 F S
1 2 1 2 3 4 5 6 1 2 3 4
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11
10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18
17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25
24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31
31
Holiday
Supplemental & Transfer Requests Due to the Budget Office from Departments for Inclusion in the Next
Scheduled Public Hearing
Budget Office Briefs BOCC & Prepares Resolution to Set Public Hearing
BOCC Adopts Resolution to Set Public Hearing
Deadline to Send Public Hearing Notice to MC Journal for 2 Week Publication Requirement
Public Hearing at 9 : 15 a . m . to Consider Budget Supplementals & Transfers to the 2021 Budget
Original Public Hearing at 9 : 15 a . m . to Consider Budget Supplementals & Transfers to the 2021 Budget
Rescheduled to December 21 , 2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kelly Bergh for Frank Pinter
DEPARTMENT: Support Services EXT: 644
BRIEFING DATE: October 4, 2021
PREVIOUS BRIEFING DATES: August 24, 2020 & December 7, 2020
ITEM: Change to number beneficiaries of CARES Act Community Development Block Grant
(CDBG) CV-1 — Coronavirus Funds Grant awarded in December 15, 2020 for $598,614.
EXECUTIVE SUMMARY:
The County made these CDBG-CV1 funds available to the Community Action Council of Lewis,
Mason and Thurston Counties (CAC) as grant subrecipient. These funds will result in new and
increased CDBG eligible public services for the Mason and Lewis Counties CDBG-CV1 consortium
service area.
The project is to provide essential assistance to help stabilize eligible households impacted by
COVID-19. Originally, the project was to benefit approximately 342 households over the two-
year term of the contract and target services to limited clientele with principally low-and
moderate-incomes, based on the LMI household qualification process.
After reviewing the long-term impact of this pandemic, it is being proposed to provide up to
$6,000 per household to benefit approximately 83 households, instead of the estimated $1,000
per household to 342 households as originally established. Households need of so much more
assistance than originally thought when this grant was set up. This will enable CAC to get the
money out to the community faster and will have a better impact on stabilizing housing in the
community.
Also, verifying fewer households for eligibility will decrease CAC's budgeted administration costs
by $159,625, therefore, more funds can go directly to households.
Commerce has given their approval to these changes without requiring a contract amendment.
BUDGET IMPACTS: none
PUBLIC OUTREACH: n/a
RECOMMENDED OR REQUESTED ACTION: Approval to accept change in number of
beneficiaries to make a bigger impact on stabilizing housing completely for fewer households
(83) instead of making a small dent in household debt for many (342).
ATTACHMENTS:
Revised CAC Budget
Revised Household allocation by Consortium area
J:\McKenzie\10.04 Briefing\SS Briefing Summary 10.04.202 1-proposed change to CDBG CV-Ldoc
Family Services Division
rV TC Eviction Prevention
c{o,;'G�oune 8/2020 - 1212020
., aunc_ I
i
Revenue
Source Amount
Mason County $ 6001000
$ 6003000
Expense
Line Item
Salay & Wages $ 141 , 344 2156% -31 (p � ar �! q'
Fringe Benefits 39 , 576 6 .60% I 1 14 Z . "7
Rent & Utility Assistance 351 , 430 58 . 57% 511 D S 5�
Operations 191650 3 ,28% Z y �b . Li I
Accounting 301000 5 . 00% ADD 2 5-
Administration 18 , 000 3 , 00% P sa0
$ 600 ,000 100000% p� t 00 g p
Operations
Line Item Amount
Office Supplies 500 y �
Communications Q�, � l� t(,( � � b �l� (, ud � r / l l Si �I� } 31600 SG�
Photocopy ��� 650
Postage & Shipping 5 '/ 500
Occupancy )App I ✓t� L� (jrJl {(r� co 141400
V I 19 ,650 2
I
I
Household allocation based on budget from CAC 9/23 /2021 proposed
85 . 18% to
Rent/ Utility
Allocation County Adm Net Allocation Assistance $ 6, 000
MASON 132248 - 1750 130498 111158 18 . 5
SHELTON 79145 79145 67416 1102
LEWIS 161758 - 1750 160008 136295 2207
CENTRALIA 117587 117587 100161 16 . 7
CHEHALIS 49418 49418 42094 7 . 0
MORTON 7605 7605 6478 101
MOSSYROCK 5878 5878 5007 008
NAPAVINE 11326 11326 9647 1 . 6
PE ELL 4887 4887 4163 0 . 7
TOLEDO 3791 3791 3229 0 . 5
VADER 4657 4657 3967 0 . 7
WINLOCK 9314 9314 7934 103
MASON CONSORTIUM INCENTIVE 1000 - 1000 0 0 060
LEWIS CONSORTIUM INCENTIVE 9000 - 9000 0 0 0 . 0
597614 - 13500 584114 497548 82 . 9
Household allocation based on budget from CAC 9/3 / 2020
58 . 57% to Household
Rent/ Utility Benefit at
Allocation County Adm Net Allocation Assistance $ 1000
MASON 132248 - 1750 130498 76433 7604
SHELTON 79145 79145 46355 46A
LEWIS 161758 - 1750 160008 93717 93 . 7
CENTRALIA 117587 117587 68871 68 . 9
CHEHALIS 49418 49418 28944 28 . 9
MORTON 7605 7605 4454 465
MOSSYROCK 5878 5878 3443 344
NAPAVINE 11326 11326 6634 6 . 6
PE ELL 4887 4887 2862 2 . 9
TOLEDO 3791 3791 2220 2 . 2
VADER 4657 4657 2728 2 . 7
WINLOCK 9314 9314 5455 53
MASON CONSORTIUM INCENTIVE 1000 4000 0 0 040
LEWIS CONSORTIUM INCENTIVE 9000 - 9000 0 0 0 . 0
597614 - 13500 584114 342116 342 . 1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Becky Rogers
DEPARTMENT: HR/ Board of Equalization EXT: 268
BRIEFING DATE: 10/4/2021
PREVIOUS BRIEFING DATES: n/a
(If this is a follow-up briefing, please provide only new information)
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance -1 Human Resources
Legal - Other - please explain
ITEM:
Approval to place on the October 12, 2021 consent agenda consideration of approval for the
Mason County Board of Equalization to hear completed and timely filed appeals for the 2021
assessment year.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The Mason County Assessor has certified the assessment rolls for 2021 assessment year.
Per RCW 84.48.010, petitions filed exceeded twenty-five, or ten percent of the number of
appeals filed in the preceding year. Petitions filed for 2020 assessment year totaled 169,
petitions filed for 2021 assessment year total 132.
BUDGET IMPACT: No additional budget impact.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
Approval to place on the October 12, 2021 consent agenda consideration of approval for the
Mason County Board of Equalization to hear completed and timely filed appeals for the 2021
assessment year.
ATTACHMENT:
Notice of Approval to Hear Property Tax Appeals Mason County Legislative Authority Form
(Rev 64 00049)
K:ACMMR Cover Sheets\2021\Briefing Cvr-Approval for BoE to Hear Property Tax Appeals for 2021 AY.docx
NOTICE OF APPROVAL TO HEAR PROPERTY TAX APPEALS
MASON COUNTY LEGISLATIVE AUTHORITY
The county board of equalization,with the approval of the county legislative
authority, may convene at any time when petitions filed exceed twenty-five, or
ten percent of the number of appeals filed in the preceding year,whichever is
greater. (RCW 84.48.010)
Pursuant to RCW 84.48.010,the Mason County Legislative Authority hereby approves the
Mason County Board of Equalization's request to convene for the purpose of hearing
appeals filed for the current year. This approval is based on a finding that the requirements for convening under
RCW 84.48.010 have been satisfied.
DATED THIS 12th day of October 2021
(Month) (Year)
Mason County Commissioners
Mason County,Washington
Randy Neatherlin, Chairperson
Kevin Shutty, Commissioner
Sharon Trask,Commissioner
To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715.
Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400.
REV 64 0049(8/20/12)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EH EXT: 279
BRIEFING DATE: 10/4/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM:
Extend temporary EHS position into regular full time
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The commission previously approved a temporary EHS position until Dec. 31, 2021 back in
June to assist with EH code enforcement cases. The position is funded by Foundational
Public Health Services (WA state DOH funding), which has been continued into 2023.
Staff is requesting a change of this position to regular full time. Funding is stable and
workload is consistent for this position.
BUDGET IMPACT:
No budget impacts
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Public meetings
RECOMMENDED OR REQUESTED ACTION:
Approval to extend temporary EHS position into regular full time.
ATTACHMENTS:
none
Briefing Summary 9/29/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EH EXT: 279
BRIEFING DATE: 10/4/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM:
Mason County Code Chapter 6.76 revisions
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Chapter 6.76 has not been updated since 2009. Over the past 10+ years staff have found
various gaps between state and county code related to public health and oversight of onsite
sewage systems. Staff worked with the Onsite Sewage Advisory Committee, Dept. of Health
and Board of Health on the attached amendments addressing these needs. On September
28', BOH approved the proposed amendments and forwarding to Board of County
Commissioners for public hearing (per 6.04.060) and adoption. See attachments for more
specific information regarding code changes proposed.
BUDGET IMPACT:
No budget impacts
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Proposed amendments have already been reviewed in several meetings open to the public.
Public hearing will be advertised
RECOMMENDED OR REQUESTED ACTION:
Approval to set public hearing for November 9', 2021 on October 12t" action agenda.
ATTACHMENTS:
Staff report/summary of changes, Public Hearing Notice, Draft Chapter 6.76 amendments
Briefing Summary 9/29/2021
To: Mason County Board of County Commissioners
From: Alex Paysse, Environmental Health Manager
Date: October 4t", 2021
Item: Updates to Mason County Code Chapter 6.76 Onsite Sewage Systems.
See attached draft changes.
Background
RCW 70.05.060 directs the local board of health to enact local rules and regulations as are
necessary in order to preserve, promote, and improve public health and provide for the
enforcement thereof. Chapter 6.76 was implemented in 2009 due to increasing changes in
state codes and requirements surrounding the administration and oversight of onsite sewage
systems. Since 2009, staff has found various gaps between state and local codes. In addition,
time and experience have prompted changes in processing of permits, code enforcement
cases, and certification of contractors. The proposed amendments were compiled by staff and
presented to the Onsite Sewage Advisory Committee on July 13t", 2021. After discussion, the
committee members voted unanimously to approve recommendations to adopt the proposed
code amendments. See timeline below for more information on steps taken and status.
Purpose
The purpose of chapter 6.76 are to assure protection of public health by:
1. Minimizing the public health effects of on-site sewage systems on surface water and
groundwater.
2. Minimizing the potential for public exposure to sewage.
3. Establishing design, installation, and management requirements for on-site sewage
systems to accommodate effective treatment and disposal of sewage on a long-term
basis.
4. Require a known level of treatment for sewage disposed in Mason County.
5. Enhance protection of environmentally sensitive areas within Mason County.
Summary of changes
6.76.040 Definitions.
Addition of"Pit Toilets" to list of definitions. More information within 6.76.065
6.76.060 Minimum standards and adoption by reference.
• Adds adoption and reference to building permit policies originally approved by Board of
Health in 1996.
• Adds support to health officers ability to restrict permit time of validity or time to install to
one year on failing sewage components. Staff has found providing a 3-year time frame
on repair of failing components sends a confusing message to applicants. Many times
these repair/replacement permits are in response to surfacing sewage situations that
can or are affecting public health. Staff already restrict permit timelines based on state
code allowances, however adding the proposed language provides more clarity to
applicants on current practices.
6.76.065 Adequate sewage disposal required. (added section)
• Clarifies requirements for adequate and approved sewage disposal throughout Mason
County. Addition of this section will assist with code enforcement efforts on varying
situations related to surfacing sewage and water pollution.
• Washington State provides recommended standards and guidance on permitting a Pit
Toilet. Staff has concerns with use of such system due to the amount of surface water,
streams, wetlands, and shellfish harvest area within Mason County. Requirements of
increased soil depth and surface water setbacks already eliminates a big portion of
Mason County. Recommendation is to prohibit use of such system in all of Mason
County.
6.76.070 —Operation and maintenance of on-site sewage system
• Reference to use of management service (currently OnlineRME) in reporting inspections
of an Onsite Sewage System.
• Revises requirements around property sales and onsite sewage system maintenance.
Previously code allowed a pumping to satisfy a property sale. Staff have received
complaints from the public, realtors, and septic contractors around pumpers not
satisfying a complete inspection of all septic components. Current proposed
amendments to WAC 246-272A include requiring an inspection from an operations and
maintenance specialist. Lack of a complete inspection has resulted in purchases of
systems with failing components unknown to the purchaser. Requiring an inspection by
an O/M Specialist (inspector) would resolve these concerns. Proposal will simplify
property sale requirements throughout the county, provide more information to buyers,
and align with future probable state code requirements.
• Adds requirements for an up-to-date service inspection prior to additional development
permitting. This requirement has been in place since 1996 when Board of Health
adopted the building permit policies. Adding to code, helps with transparency to
applicants and provides legal backing to disputes or appeals. Overall intent behind
requiring an inspection is to be sure additional development is not being permitted on
failing sewage components.
6.76.080 Certified pumper requirements.
• Removes administrative enforcement on certified pumpers by Contractor Review Board,
replaced by updated text under section 6.76.130. See also changes to 6.76.110
6.76.080 Certified installer requirements.
• Removes administrative enforcement on certified pumpers by Contractor Review Board,
replaced by updated text under section 6.76.130. See also changes to 6.76.110
6.76.080 Certified operation and maintenance specialist requirements.
• Removes administrative enforcement on certified pumpers by Contractor Review Board,
replaced by updated text under section 6.76.130. See also changes to 6.76.110
6.76.110 Certified contractor review board.
• Removes contractor review board. This board would be used to oversee the
administrative enforcement actions on a certified contractor. However, this board has
been inactive for many years due to lack of work. Most contractor complaints reach
resolution without needs of a dedicated board. Maintaining a board with little work is not
efficient use of staff time or the members serving. Recommend replacing contractor
board with board of health. In the event enforcement actions or hearings are necessary,
BOH can be utilized. See added sections under 6.76.130.
6.76.130 Enforcement.
• Adds supporting language to the condemnation of an establishment for lack of proper
sewage disposal. Staff currently utilizes the existing language, but find it lacks some
clarification. Sheriffs' office and the public has requested more clarifying information on
how this condemnation is being interpreted by health dept. staff. Also adds language on
how the county shall issue and serve these notices to provide uniformity.
• Adds language around suspension and revocation of a certified contractor. Much of this
language is already in place under the specified professional sections, this is a
reorganization of existing requirements and replacement of the contractor review board
with health officer and board of health.
6.76.140 Appeals.
• Small adjustment to language around contractor review board, replaces with board of
health and adds time period to appeal similar to surrounding counties and other Title 6
chapters.
6.76.150 Waivers. (Added section)
• Waiver of regulations are allowed under state code WAC 246-272A. Mason County
regularly approves waivers to state and local code in the onsite sewage program,
however there is no local code that addresses this program function. These waivers can
become important for various development requests. Staff recommends addition of this
section to provide legal backing to current practices and align with other chapters under
Title 6.
Recommendations
Mason County Board of Health completed their review and approval of the proposed
amendments. If no changes requested, recommend setting a public hearing date of October
26th.
Approval to formalize draft proposal by BOCC May 3, 2021, DONE
Review & Approval by Onsite Sewage Advisory Committee July 13, 2021, DONE
Initial Review by Board of Health July 27, 2021, DONE
Review/Approval by State Dept. of Health Sept. 8, 2021, DONE
Review/Approval by Board of Health Sept. 28, 2021, DONE
Review/Approval by BOCC to set Public Hearing October 4 & 12, 2021
Public Hearing and Adoption November 9, 2021
Effective Date January 1, 2022
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public
hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on
November 9t", 2021 at 9:00 am.
SAID HEARING will be to take public comment on Amendments to Mason County Code Title 6,
Chapter 6.76 On-Site Sewage Regulations.
Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission
meetings is temporarily restricted and during this time we will accept public testimony using Zoom. The
URL is available on the County website https://www.co.mason.wa.us/ to sign into the meeting. Please
use the"raise hand"feature to be recognized by the Chair to provide your testimony. You can also email
testimony to msmith@co.mason.wa.us or mail to the Commissioners' Office, 411 N 5t" St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners'office, Shelton (360)427-
9670, Belfair(360)275-4467, or Elma (360)482-5269, ext.419.
DATED this 12 day of October 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County Community Services
415 N. 61" Street
Shelton WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t: October 21 &October 28
Title 6-SANITARY CODE
Chapter 6.76 ON-SITE SEWAGE REGULATIONS*
Chapter 6.76 ON-SITE SEWAGE REGULATIONS*
6.76.010 Authority.
Pursuant to the authority of Chapters 43.20.050,70.05.060 RCW,These regulations are hereby established
as minimum requirements of the Mason County Board of Health,governing on-site sewage systems in Mason
County.
(Ord. No. 32-09, § 1,4-7-2009)
6.76.020 Purpose.
The purpose of these regulations are to assure protection of public health by:
(1) Minimizing the public health effects of on-site sewage systems on surface water and groundwater.
(2) Minimizing the potential for public exposure to sewage.
(3) Establishing design, installation, and management requirements for on-site sewage systems to
accommodate effective treatment and disposal of sewage on a long-term basis.
(4) Require a known level of treatment for sewage disposed in Mason County.
(5) Enhance protection of environmentally sensitive areas within Mason County.
(Ord. No. 32-09, §2,4-7-2009)
6.76.030 Administration.
The Mason County Public Health Director,through authority delegated by the Mason County Board of Health
and the Mason County Health Officer shall administer these regulations. Fees may be charged for this
administration.
(Ord. No.32-09, §3,4-7-2009)
6.76.040 Definitions.
The definitions of terms contained in Chapter 246-272A WAC are hereby adopted and incorporated by
reference. In addition,the following definitions shall also apply in these regulations:
"Board"shall mean the Mason County Board of Health.
"Community drainfields"shall mean a drainfield serving two or more residences on two or more parcels.
"Continuing education unit(CEU)"shall mean unit of credit customarily used for continuing education
courses.One continuing education unit equals ten professional development hours.
"Department"shall mean the Mason County Public Health.
"Director"shall mean the Mason County Public Health Director or a member of the department authorized
by and under the direct supervision of the Mason County Health Officer and Director.
Mason County,Washington,Code of Ordinances Created: 2021-03-16 10:16:49 [EST]
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"Health officer"shall mean the Mason County Health Officer or a member of the department authorized by
and under the direct supervision of the Mason County Health Officer.
"Pit Toilet" is an on-site sewage disposal unit consisting of a structure overlying an excavation not exceeding
five feet in depth in which human excrement(human feces and urine) is directly deposited for permanent
placement in the ground.
"Professional development hour(PDH)"shall mean an hour engaged in a qualifying activity.
"Qualifying activity"shall mean any activity that is related to on-site wastewater treatment systems or will
help the installer or operation and maintenance provider maintain their competency.
"Shared drainfield"shall mean two residences on one parcel sharing one drainfield with or without separate
to n ks.
"Significant periods of the year"shall mean from December 1 through March 31.
"Surface water"shall mean any body of water,whether fresh or marine,flowing or contained in a natural or
artificial unlined depressions for a significant periods of the year, including natural and artificial lakes, ponds,
springs, rivers,streams,swamps, marshes and tidal waters.
(Ord. No. 32-09, §4,4-7-2009)
6.76.050 Applicability.
These regulations shall apply to all on-site sewage systems except the following:
(1) New construction for which a permit was issued prior to adoption of these regulations and which is still
valid.
(2) Facilities constructed or operated in accordance with a permit or approval issued by the Washington
State Department of Ecology.Where these regulations are in conflict with Chapter 90.48 or 70.95 RCW,
said RCW shall apply.
(3) Facilities constructed or operated in accordance with a permit or approval issued by the Washington
State Department of Health.Where these regulations are in conflict with 246-272B WAC.
(4) Where any of the requirements of these regulations conflict with one another or with any
requirements of Chapter 246-272A WAC,the more stringent requirement shall apply.
(Ord. No. 32-09, §5,4-7-2009)
6.76.060 Minimum standards and adoption by reference.
(1) "Chapter 246-272A WAC, Rules and Regulations of the State Board of Health for On-Site Sewage Systems"as
presently adopted and any future revisions are hereby adopted and incorporated by reference in these
regulations.Copies of said document shall be maintained and made available to the public at the Mason
County Public Health office.
(2) "Mason County Public Health On-Site Standards" as presently adopted and any future revisions are hereby
adopted and incorporated by reference in these regulations.Copies of said document shall be maintained
and made available to the public at the Mason County Public Health office.
(3) "Mason County's On-Site Sewage System Management Plan"as presently adopted and any future revisions
are hereby adopted and incorporated by reference in these regulations. Copies of said document shall be
maintained and made available to the public at the Mason County Public Health office.
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Page 2 of 10
(4) "Mason County Environmental Health Building Permit Policies"as presently adopted, and any future
revisions are hereby adopted and incorporated by reference in these regulations. Copies of said document
shall be maintained and made available to the public.
(54) Permits shall be required prior to any construction, alteration, extension, relocation,or repair of any on-site
sewage system. Permits shall be valid for three years from the signature date of the site inspection. Permits
proposing repair of failed components shall be valid for one year from the signature date of the site
inspection. Permit fees shall be charged according to the"Mason County P, blie Environmental Health Fee
Schedule." Copies of said document shall be maintained and made available to the public at the Mason
County Public Health office.
(Ord. No. 32-09, §6,4-7-2009)
6.76.065 Adequate sewage disposal required.
(1) Every residence, place of business,or other building or place where people congregate, reside or are
employed shall be connected to an permitted public sewer or Large Onsite Sewage System approved by
Washington State Department of Health or Onsite Sewage System approved by the health officer.
(2) Any unit/facility with the protentional to generate wastewater by virtue of being equipped with a toilet,sink,
shower or other plumbing fixtures shall be connected to an permitted public sewer or Large Onsite Sewage
System approved by Washington State Department of Health or Onsite Sewage System approved by the
health officer.
(3) Installation and use of Pit Toilets for sewage disposal shall not be permitted nor considered an adequate
form of sewage disposal in Mason County.
6.76.070 Operation and maintenance of on-site sewage systems.
(1) On-site sewage systems shall be inspected as prescribed in 246-272A WAC and the Mason County Public
Health On-Site Standards.
(2) The homeowner or person contracted by the homeowner to perform the inspection service shall report fully
on the status of the on-site sewage system, using the form and/or management service prescribed by the
director.
(3) The homeowner or person contracted by the homeowner to perform the inspection service shall report
immediately any identified on-site sewage system failure to the department.
(4) The system owner shall take necessary corrective action,as identified by the director,to correct deficiencies
in system design and operation,when such deficiencies are documented through operation and
maintenance inspections.
(5) When a property contains and/or is served by an on-site sewage system,an inspection service report by a
certified operations and maintenance specialist is required within 12 months:
(a) Prior to the sale of property or transfer of ownership.
(b) Prior to the application for residential or commercial building permit(s)
(c) Prior to other land use or governmental actions such as land divisions or boundary line adjustments
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The inspection service report shall include the status and findings of all system components at time of the
inspection and use the form prescribed by the director. Transfer of resident ownership shall require a
current inspection service report on the status of the on site sewage systern, using the form prescribed by
the director.
(a) Current shall rnean within three years with a system consisting solely of a septic tank and drainfield and
annually for a'! other on site septic systern.
(b) SeFviee fer an en Site Sewage system censisting solely of a septie tank and gFavity d-rainfield- s;.h.;;lI
5.4ainte-Rance Specialist.All etheir A-In Site Sewage systems will Fequire a repeFt fFem a Masen G96inty
r^r+ified Qp r-.+l n and- Maint nano cr,,,ri-,iir+
(Ord. No. 32-09, §7,4-7-2009)
6.76.080 Certified pumper requirements.
(1) It shall be unlawful for any person,firm or corporation to engage in cleaning any septic tank, seepage pit or
chemical toilet,or removing other accumulations of sewage without first obtaining a pumper's certificate
from the department.
(2) The requirements for pumper certification shall include all of the following:
(a) The applicant shall demonstrate having a certified disposal site for the septage or holding tank wastes.
(b) The applicant shall demonstrate sanitary equipment meeting the following requirements:
1. The pump tank shall be of at least one thousand gallons in capacity, in good repair, and of
cleanable construction.
2. All outer contact surfaces and fittings shall be kept in a clean and sanitary condition while stored
or in transit,and all premises served and equipment used shall be left in a clean and sanitary
condition.
3. All discharge valves shall be in good repair,free from leaks and fitted with watertight caps.
4. The name of the operating firm shall be prominently displayed on the sides of any pump tank
vehicle.
(3) The initial certificate fee shall be in accordance with the adopted fee schedule.At the end of each calendar
year all certificates shall expire. Certificates may be renewed for a fee established by the adopted fee
schedule.A pumper's certificate shall not be transferable.
(4) Copies of all pumping reports shall be submitted to the Mason County Public Health office monthly. except
(5) A copy of the pumping report as prescribed by the health officer shall be given to the homeowner at the time
of the service.
(6) A pumper's certificate may be suspended by the directer A_.r ce-Ftified rP_%6P_%AW-heard for a peri
nA-t tA- execeed-thirty days for:failure te report te the departrnpnt within ti
on site components that could result in hurnan contact with sewage effluent,failure to Felaort to the
department within seven working days nonfunctioning on site components that could Fesult in fWther
systern darnage,failure to repOFt to the department within twenty working days etheF nonfunctioning
site sewage systern components, or other incompetence, negligence, or misrepresentation. Said suspen
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Page 4 of 10
may be appealed by the helder ef the e-e-4ificate fellewing the previsiens of section 6.76.140 of these
regulate ens and..,ill he held i -.beyanee pending r elutien of the appeal,
beard.(7) A pumper's certificate shall be reveked by the certified contracter review beard for a peried net to exceed
(b) The directershall schedule a special hearing efan appeal ferthe purnperwith the certified contractor review
board within thirty days of the request for h i _
(c) The director may suspend the pumper's certificate pending the hearing with the Eertified cantracter's review
(Ord. No. 32-09, §8,4-7-2009)
6.76.090 Certified installer requirements.
(1) It shall be unlawful for any person,firm or corporation to engage in installation,alteration, repair or
modification of an on-site sewage system within Mason County without first obtaining an installer's
certificate from the department except as noted in 246-272-0250 WAC.
(2) Requirements for installer certification shall include all of the following:
(a) Presentation to the director of evidence showing a minimum of one year experience working with a
certified installer or some other experience that can be demonstrated to the director as providing
knowledge and skills equivalent to having worked with a certified installer for a minimum of one year.
(b) Prior to issuance of a certificate,the director shall require written examination of the applicant's
knowledge of on-site sewage system principals and the rules, regulations, laws and ordinances
affecting the public health and safety with respect to on-site sewage systems.
(c) The initial certification fee shall be in accordance with the adopted fee schedule.At the end of each
calendar year all certificates shall expire.Certificates may be renewed for a fee established by the
adopted fee schedule.An installer's certificate shall not be transferable.
(d) Prior to the issuance of an installer's certificate,the applicant shall provide verification to the
department of their current status as a specialty contractor.
(e) The installer shall accumulate twelve professional development hours for any three-year period.
(f) The installer is responsible for maintaining records to be used to support credits claimed. Records
should include date of activity, instructor's name, description of activity, number of contact hours and
location.The installer shall keep their records of continuing education for the current renewal period
plus the three years before the last renewal.All continuing education records and supporting
documentation must be furnished to the board upon request.
(3) CeFtificates may be suspended by the director OF the ceFtified contractor review board fer a period not to
exceed thirty days fOF incompetence, neglqg-,..-, or the installation, repair er
rned4ficatwon of a systern fOF which a permit has not been previously obtained,or fOF failure by the holdeF to
comply with any etheF Fecluirernent of these Fegulations.Said suspension may be appealed by the hold
. ilicate following the provisions ef seetien 6.76.140 E)f these regUlatieRs and Will be held in abeyanc;e
pending resolution of the appe4.
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Page 5 of 10
ene y ar for serious or repeated violations of any of the requirements of these regulations, using the
following procedure:
(a) The chair of the certified contractor review board shall notify the installer in writing,stating the
reaSens fA-.r vWhich the installer's certificate as subject to revecatien and advising that the certificate
shall be peicmanently Feveked- at the end- ef ten days fellewing seFviee ef sueh netiee, Unless ;;4AWW#PA
+. dperied-.
+h.,-,.-.J within. I..i.-+...J-...s..F the .- .,s+F...-F...-hearing.
(c) The directer Fnay suspend the installer's certificate pending the hearing with the certified contract
review board.
h..F.,.-., RC-e.,F
(Ord. No. 32-09, §9,4-7-2009)
6.76.100 Certified operation and maintenance specialist requirements.
(1) It shall be unlawful for any person,firm or corporation to engage in operation and maintenance of an on-site
sewage system within Mason County without first obtaining an operation and maintenance certificate from
the department.
(2) Any operation and maintenance inspection required by the department shall be performed by appropriate
personnel as specified in the"Mason County Public Health On-Site Standards."
(3) The requirements for maintenance specialist certification shall include all of the following:
(a) Presentation to the director of evidence showing a minimum of one year experience working with a
certified maintenance specialist,working as a licensed designer or some other experience that can be
demonstrated to the director as providing knowledge and skills equivalent to having worked with a
certified maintenance specialist or as a licensed designer for a minimum of one year.
(b) Prior to issuance of a certificate,the director shall require written examination of the applicant's
knowledge of on-site sewage system principals and the rules, regulations, laws,and ordinances
affecting the public health and safety with respect to on-site sewage systems.
(c) The operation and maintenance specialist shall demonstrate to the director attendance of training in
on-site wastewater treatment operation and maintenance at the northwest on-site wastewater
training center or the equivalent.
(d) The initial certificate fee shall be in accordance with the adopted fee schedule.At the end of each
calendar year,all certificates shall expire. Certificates may be renewed for a fee established by the
adopted fee schedule.A maintenance specialist's certificate shall not be transferable.
(e) The operation and maintenance specialist shall accumulate twenty-four professional development
hours for any three year period.
(f) The operation and maintenance specialist is responsible for maintaining records to be used to support
credits claimed. Records should include date of activity, instructor's name,description of activity,
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Page 6 of 10
number of contact hours and location.The operation and maintenance specialist shall keep their
records of continuing education for the current renewal period plus the three years before the last
renewal.All continuing education records and supporting documentation must be furnished to Mason
County Public Health upon request.
(4) Copies of all maintenance reports,as prescribed by the health officer,shall be submitted to the Mason
County Public Health monthly. except noted ; subsection (6)of thissec
(5) A copy of the maintenance report,as prescribed by the health officer,shall be given to the homeowner at
the time of service.
contractor review beard for a period not to exceed thirty days fer:failure to report to the department within
two working days, nonfunctiening on sate components that could result in human contact with sewage
effluent,failure to report to the department within seven working days nOnfunctioning on 5ite components
the eze-Uld- Fesult in further system damage,failure tG FePE)Ft te the depaFtR;P_.Rt y0wthlp tvienty werking day-&
(7) A maintenance specialist's certificate shall be revoked by the certified contractor review boaFd for a period
net te exceed one yeaF for serious E)F repeated violatiens of any of the Fecluirements of these regulations',
using the fellewing procedurei
(a) The chair of the certified contractor review boaFd shall notify the maintenance specialist in writing,
(b) The diFector shall schedule a special hearing of an appeal for the maintenance specialist with the
certified contFaCtOF Feview beard within thirty days of the Fecluest f0F hearing.
(c) The director may suspend the maintenance specialist's ceFtificate pending the hearing with the
eeFtified contractor's review board.
(9) it shall be unlawful for an opeFation and maintenance specialist to OR site inspections within
Mason Count during the p ed his or her certificate is revoked o suspended.
(Ord. No. 32-09, § 10,4-7-2009)
(1) The direete-F-;hall establi_sh -Rnd- Maintain aa review heard ealled the certified centracter rpwopw hAard
(2) The Feview beard shall Fneet as Reeded 9F as deteFFnined by the health effieeF te evaluate the peFfeRnanee
whether they have the capacity and proven Fecord of peFforming their jobs in a rnanneF that us acceptable fOF
the protection of public health, and te recernmend te the directer appropFiate disciplinary action for
contractors that do not meet rninimurn performance standards,and to hold hearings and Make
determinat4ens on appeals of decisiens by the diFector pertaining to certified contFaCtOFS.
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(3) The Fevie;.v-heard- shall aet under by laws adepted by the beard.Gepies ef said der-i-iment shall be I(ept en file
and made ailable fer p blie in eetien at the.J.,paFtm ent effic.,
(Ord. No. 32-09, § 11,4-7-2009)
6.76.120 On-site sewage advisory committee.
(1) The director shall establish and maintain an advisory committee called the on-site sewage advisory
committee.
(2) The advisory committee shall meet a minimum of once each year to evaluate department policies and
procedures pertaining to the on-site sewage program, "Mason County Public Health Standards"and all
relevant local ordinances and codes.The committee will present findings and make recommendations to the
director and the board of health.
(3) The advisory committee shall act under by-laws adopted by the Board.Copies of said document shall be kept
on file and made available to the public at the Mason County Public Health office.
(Ord. No. 32-09, § 12,4-7-2009)
6.76.130 Enforcement.
(1) It shall be unlawful to discharge sewage from any on-site sewage system, including septic tank wastes and
greywater to surface water or upon the surface of the ground.
(2) It shall be unlawful to use or maintain a malfunctioning on-site sewage system. Upon the discovery of the
existence of such a system,written notice of violation shall be given to the recorded owner and/or occupant
of the premises. Upon failure to adequately repair and restore the sewage system to proper working order
within the time frame stipulated on the written notice or thereafter amended,the premises may be vacated.
Failure to so vacate shall constitute an additional violation.
(3) No person shall discharge waste products other than domestic sewage into an on-site sewage system(s),
except where it has been adequately demonstrated to the director that the nondomestic waste discharge
would be consistent with the system design,good sanitary waste treatment and disposal practice,and not
cause a water quality violation or violate hazardous waste materials disposal law.
(4) No person shall use and maintain an on-site sewage system except in a manner that is appropriate to the
design of the system.
(5) The director may condemn and issue a Notice of Non-Occupancy,according to law,any residence or other
establishment which is accumulating or disposing of sewage in a manner contrary to the requirements of
these regulations.The Notice of Non-Occupancy shall be served to the owner of the property,either
personally or by mailing a copy of the notice by regular and certified mail to the owner at his or her last
known address. A copy of the Notice shall also be posted on the property where the alleged violation(s)
occurred or is occurring. No person shall remain in or enter any building structure,or property which has
been so posted, except that entry may be made to repair or correct any conditions causing or contributing to
the threat to public health. No person shall remove or deface any such notice after it is posted until the
required corrective action has been completed and approved.
(6) All violations of these regulations are determined to be unlawful and declared to be detrimental to the public
health,safety and welfare,and are public nuisances.All conditions which render any building,structure,
premises, land use or portion thereof to be used or maintained in violation of these regulations shall be
abated if provisions for their continuance made pursuant to these regulations are not satisfied.
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Page 8 of 10
(7) In addition to or as an alternative to any other judicial or administrative remedy provided herein,or bylaw,
any person or establishment who violates these regulations or by each act of commission or omission
procures, aids or abets such violation, may be assessed a civil penalty not to exceed two hundred fifty dollars
for each day of continuous violation to be directly assessed by the health officer until such violation is
corrected.The per diem penalty shall double for the second separate violation and triple for the third and
subsequent separate violations of the same regulation within any five-year period.
(8) In addition to or as an alternative to any other judicial or administrative remedy provided herein, or by law,
any person who violates these regulations or by each act of commission or omission procures,aids or abets
such violation,shall, upon conviction, be guilty of a misdemeanor. For purposes of these regulations,each
section violated shall constitute a separate and distinct offense,and each day's violation shall constitute a
separate and distinct offense. Penalty, upon conviction,shall be punishable by a fine of not more than five
hundred dollars,or by imprisonment for not more than ninety days,or both such fine and imprisonment.
(9) Suspension of Certificate
(a)
soeei^k-AA certificate may be suspended,after a hearing between the health officer and certificate
holder, when the holder has performed with negligence, incompetence, misrepresentation or
failure to comply with the applicable rules, regulations,guidelines, policies or practices which pertain to
water supply and waste water disposal,to have made fraudulent misrepresentation in making
application for a certificate or authorization or to have made fraudulent misrepresentation in making
application for a permit to install an on-site sewage system,either existing at the time of certification or
as thereafter enacted.
(b) The health officer shall give written notice of the hearing to any person aggrieved who has filed a
written complaint with the health officer and the affected certificate holder(s).
(c) For the first confirmed violation under this subsection by certificate holders,the suspension period shall
not exceed 30 days; and the second violation in any three-year period shall result in a suspension of the
certificate for a period not less than 15 days and not to exceed 180 days.
(d) If the health officer suspends a certificate,the holder shall not proceed with any further work in
connection with the activity covered by the certificate.
(e) The certificate holder shall be notified by certified mail of suspension of the certificate upon
determination of a finding that a violation has occurred requiring suspension.
(10) Revocation of Certificate
(a) A certificate may be revoked for repeated violation of any of the requirements of these regulations or
any other applicable regulation or if,after a hearing with the board of health,the holder of such
certificate shall be found grossly incompetent of negligent,or to have made fraudulent
misrepresentations in making application for a certificate or for a permit to install an on-site sewage
system,or should the bond or insurance required herein be canceled.
(b) The health officer shall give written notice of the hearing to any person aggrieved who has filed a
written complaint with the health officer and the affected certificate holder(s).
(c) The third notice of violation issued within any 12-month period shall be considered as repeated
violations and result in certificate revocation
(d) If the board of health revokes a certificate,the holder shall not proceed with any further work in
connection with the activity covered by the certificate.
(e) The certificate holder shall be notified by certified mail of revocation of the certificate upon
determination of a finding that a violation has occurred requiring revocation.
Created: 2021-03-16 10:16:48 [EST]
(Supp. No.55,Update 1,5-21)
Page 9 of 10
(f) If,after revocation of a certificate,the applicant desires to reapply for a certificate,the applicant must
wait six months prior to reapplication. Any person whose certificate has been revoked will be required
to pay all applicable fees and take and pass the written examination again before issuance of a new
certificate.
(Ord. No. 32-09, § 13,4-7-2009)
6.76.140 Appeals.
(1) Decisions of the director health officer pertaining to the certification of pumpers, installers and operation
and maintenance specialists may be appealed to the-board of health within 15 working days of the decision
which is being disputed certified Rtra ter reviewb ar-d.
(2) All other decisions of the director may be appealed to the health officer.Appeals must be made in writing to
the director within ten working days of the decision which is being disputed.A hearing date shall be
scheduled with the health officer to be held within thirty days of said decision being appealed.
(3) Determinations of the health officer may be appealed to the hearings examiner.Appeals must be made in
writing to the director within ten working days of the decision which is being disputed.A hearing date shall
be scheduled with the board for their next regular meeting.
(4) Departmental orders and determinations shall be stayed for the period the appeal is pending, provided no
surfacing sewage or public health hazard results from said stay.
(5) Any variations from these regulations resulting in requirements less stringent than those found in Chapter
246-272A WAC shall have concurrence from the Washington State Department of Health.
(6) Administrative hearings shall be conducted in accordance with Mason County Office of Environmental Health
Variance and Appeal Procedure.Copies of said document shall be maintained and made available to the
public at the Mason County Public Health office.
(Ord. No. 32-09, § 14,4-7-2009)
6.76.150 Waivers.
(1) The health officer may grant a waiver from specific requirements within this chapter if:
(a) The waiver request is evaluated by the local health officer or delegated county staff on an individual,
site by site basis.
(b) The standards are more stringent than the standards of chapter 246-272A WAC,or from provisions in
these regulations that are not contained in Chapter 246-272A WAC without Washington State
Department of Health approval.
(c) The waiver is submitted with any corresponding mitigation measure(s)to assure that the public health
and water quality protection,at least equal to that established by these rules,is provided.
(d) The waiver is submitted with all necessary forms provided by the department and applicable review
fee(s)according to the current Environmental Health Fee Schedule.
(e) The local health officer determines that the waiver is consistent with the standards in,and the intent of,
the rules of this chapter and chapter 246-272A WAC.
Created: 2021-03-16 10:16:48 [EST]
(Supp. No.55,Update 1,5-21)
Page 10 of 10
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen
DEPARTMENT: Community Development/Building EXT: 286
BRIEFING DATE: October 4, 2021
PREVIOUS BRIEFING DATES: None
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): X Budget/Finance 0 Human Resources
❑ Legal ❑ Other — please explain
ITEM: Josh Luck, Building Inspector V, has been selected as Lead Building Inspector,
effective October 1, 2020, this is an extension of Lead Pay.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Community Services/Building was approved for selecting a Lead Building inspector by
Action Agenda on August 25, 2020.
BUDGET IMPACT: None. This is an extension from 10/1/2020.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.) Notice of Intent to select Lead Building Inspector was posted internally in
2020 for one week.
RECOMMENDED OR REQUESTED ACTION: None
ATTACHMENTS: Lead Pay Request form; General Services CBA language on Lead; current
job description
Briefing Summary 9/30/2021
TEMPORARILY WORKING IN A HIGHER CLASS/
UIN54 OUT OF CLASS/LEAD PAY - REQUEST FORM
❑Out of Class Pay RLead Pay ❑ Working in a Higher Class
All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department
head or elected official on this form to Human Resources for review and final approval by the Board of County
Commissioners,prior to the assignment of additional duties.
Employee Name:Josh Luck
Employee Job Title:Inspector V Department:Building (DCD)
Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining
Agreement if applicable:
See attached.
What specific job duties this employee will be performing outside of their current position description and for how long:
Assigns daily inspection routes; assigns plan review; trains new employees; investigates complaints; responsible for
keeping Title 14 updated and bringing amendments to the Board of County Commissioners;
set policy implementation an interpretation of Title 14, the IBC and IRC for staff consistency and
setting the Building Community's expectation; assists Supervisor in drafting letters of Administrative Determinations
as required when code challenges are made; administers weekly training sessions with the Building Team.
Effective Date: October 1 , 2021 End Date: N/A
*Attach a copy of the employee's current position description*
Manager/Supervisor of Department Signature: Date:
Department Head/Elected Official Signature: Date:
Support Services Director Signature: Date:
BOCC or Elected Official Signature: Date:
cc:CMMRS/Elected Official/Department/Payroll
General Services Collective Bargaining Agreement
The County may designate an employee as a Lead Worker; such designation is not considered to be a
"job vacancy" or "newly created position" as referenced in ARTICLE 8 -SENIORITY, Section 2. A Lead
Worker will typically direct, oversee and/or organize the work of other employees, although the County
reserves the exclusive right to make a Lead Worker designation based on other factors and rationale.
The Lead Worker cannot hire,fire, or discipline other employees within the Teamsters bargaining unit.
This job classification is used at the discretion of management (and with prior approval of the Board of
County Commissioners). A Department Head will post within his/her Department a notice of intent to
appoint a Lead Worker. He/she will give full consideration to all departmental applicants before going
outside his/her department.Any employee who acts as Lead Worker will receive an additional ten
percent (10%) salary for the period of time they perform that function.
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
October 4, 2021
Briefing Items
• County Bridge Limit Resolution
• Update the resolution designated County Roads as Primitive Roads.
Discussion Items
• Annual purchasing and contracting for road maintenance materials
and purchased services for 2022
-Asphalt Emulsion
- Culvert Pipe and Lining
-Manufacturing and Stockpiling of Chip Seal Aggregate
-Asphaltic Materials
-Road Maintenance Surfacing Materials
-Paint Line
-Vehicle/Equipment Towing and Tire Repair Services
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE, County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: October 4, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human
Resources ❑ Legal ❑ Other — please explain
ITEM: BRIDGE LIMIT RESOLUTION
EXECUTIVE SUMMARY:
Mason County Public Works inspects and inventories 65 roadway bridges within
Mason County (64 bridges owned by Mason County and one owned by the City
of Shelton).
The last bridge inspection determined that bridge number 1 and 2 needs to be
posted with maximum load limits and 3 through 7 as one lane travel bridges.
1. Stretch Island Bridge (Bridge #645000015, on the E Eckert Road)
2. Rossmaier Bridge (Bridge #008000059, on the Deckerville Road)
3. Hliboki Bridge (Bridge #102900035, on the Bulb Farm Road)
4. Gosnell Creek Bridge (Bridge #105100023, on the Bolling Road)
5. Eich Road (1) Bridge (Bridge #110700015, on the Eich Road)
6. Eich Bridge (Bridge #110700026, also on the Eich Road)
7. Carlson Bridge (Bridge #016500405, on Beeville Road)
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board approve, the Resolution establishing load/lane limits for
traffic control on seven (7) Mason County bridges.
Attachment:
1. Resolution
RESOLUTION NO. 2021-
BRIDGE LIMITS
WHEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution
to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may
travel thereon.
WHEREAS,in compliance with the requirements of the Federal Highway Administration's National
Bridge Inspection Standards(NBIS)for specialized haul vehicle regulations,updated bridge load ratings have been
completed as required;and
WHEREAS,load ratings have determined that two(2)of Mason County's sixty-four(64)bridges shall be
posted with a maximum load limit,and
WHEREAS,five(5)of Mason County's Sixty-four(64)bridges shall continue to be posted as one lane.
NOW,THEREFORE,BE IT RESOLVED,that these restrictions be posted,as listed below until
resolution is rescinded to modify or remove such restrictions based upon the recommendation of the County
Engineer.
Max No.of Maximum
Bridge No. Bridge Name Load Limit Lanes Speed Limit
645000015 Stretch Island Bridge Tune Limit 2 -----
E Eckert Rd SU4 23 Tons
SU5 24 Tons
SU6 25 Tons
SU7 28 Tons
008000059 Rossmaier Bridge Tyne Limit 2 -----
W Deckerville Rd 3 21 Tons
3S2 33 Tons
3-3 41 Tons
SU4 19 Tons
SU5 20 Tons
SU6 21 Tons
SU7 21 Tons
102900035 Hliboki Bridge ----- 1 -----
Bulb Farm Rd.
105100023 Gosnel Creek Bridge ----- 1 -----
Bolling Road
110700015 Eich Road(1)Bridge ----- 1 -----
Eich Road
110700026 Eich Bridge ----- 1 -----
Eich Road
016500405 Carlson Bridge ----- 1 -----
Beeville Road
NOW,THEREFORE,BE IT FURTHER RESOLVED,that the County Engineer shall post the said
bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with
RCW 36.75.270.
DATED this day of 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
RANDY NEATHERLIN,Chair
KEVIN SHUTTY,Vice Chair
MCKENZIE SMITH,Clerk of the Board
APPROVED AS TO FORM: SHARON TRASK,Commissioner
TIM WHITEHEAD,Ch.DPA
cc: Public Works
Sheriff
Prosecutor
Publ.: 1 Time: 10/21/21(Bill: Mason County Dept.of Public Works)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE /County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: September 27, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply):
❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain
ITEM: Designation of County Primitive Roads
BACKGROUND:
Mason County first designated Primitive Roads in 1982. Primitive Road status
provides for lower liability for warning signing on low volume unpaved access roads.
Roads eligible for Primitive Road status are unpaved access roads with 100 vehicles
per day or fewer.
As County roads are improved and traffic counts are updated, the list of roads eligible
for Primitive Road designation changes. Public Works staff has reviewed the current
list (Resolution 33-08) and with the recently upgraded road surfaces of Snider and
Boyer Road, with BST surface (also known as chip seal), both roads have been
removed from the primitive road list.
Public Works recommends the updated roads list be designated Primitive Roads.
RECOMMENDED ACTION:
Recommend the Board approve a resolution designating certain low volume unpaved
county access roads as Primitive Roads.
ATTACHMENT:
1. Current Resolution
2. Updated Resolution
Briefing Summary
RESOLUTION NO. -08
WHEREAS, WAC 136-468-95-290, pursuant to RCW 36.75 .300, provides regulation
pertaining to the designation and signing of county roads as Primitive Roads, and
WHEREAS, the legislative authority of each county may, by resolution, classify and
designate portions of the county road as primitive roads where the designated road portion:
(1 ) is not classified as part of the county primary system, as provided for in RCW
36.86.070;
(2) has a gravel or earth driving surface; and
(3) has an average annual daily traffic of one hundred or fewer vehicles; and
WHEREAS, WAC 468-95-090 states that any road designated as a primitive road shall
be marked with a "PRI IITIVE ROAD" sign at all places where the primitive road portion
begins or connects with a highway other th a primit
ive tive road, and
WHEREAS, Mason County first designated primitive roads in Resolution 62-82, and has
updated the list of designated primitive roads as changes were made to our road system that
affect primitive road status; and
WHEREAS, the County Engineer has reviewed the county road system and determined
which roads are appropriate to be classified as primitive roads.
NOW, THEREFORE, BE IT RESOLVED, that the following roads be designated
Primitive Roads:
Road Start End Total
Road Name Number Sec:Twn.-Rng. Mile Mile Length
FORD LOOP RD 00190 05 19N 6W 0.094 L687 1 .593
KELLY HALL RD 01300 28 21N 6W 0.000 L650 1 .650
BEERBOWERRD 02230 30 19N 6W 1 .247 3 .063 1 .816
BOYERRD 03630 17 20N 5W 0.000 1 .046 1 ,046
WHITE RD 06360 36 20N 4W 0.291 0.938 0.647
ROCK CREEK RD 10480 03 19N 4W 0.000 1 .101 1 . 101
WALDRIP RD 14320 21 19N 3 W 0.000 0.260 0.260
ELLIS RD 15960 02 19N 3 W 0.000 0.720 0.720
SNIDERRD 19210 25 20N 3W 0.000 0.720 0.720
COVE DRIVE 27170 16 2N 2W 0.000 0. 132 0. 132
SQUAXIN DRIVE 30320 01 19N 2W 0.000 0.090 0.090
MAPLES RD 32850 24 20N 2W 0.000 0. 570 0.570
CEMETERY RD 35650 12 20N 2W 0.000 0. 130 0.130
YATES RD 36600 35 21N 2W 0,011 1 . 129 L118
FOUR CORNERS RD 40590 30 21N 4W 0.000 3 .270 3 .270
EELLS HILL RD 40850 18 21N 4W 0. 163 5 .611 5 .448
CALIFORNIA RD 41100 26 21N 4W 0. 103 4.383 4.280
CALIFORNIA CUT-OFF RD 41380 18 21N 4W 0.000 0.570 0.570
SUNNYSIDE RD 42360 10 21N 4W 0.550 3 .250 2.700
Pag= I -z>'F 2 pages
Resolution a -08
Page 2 of 2
Road Start End Total
Road Name Number Sec.-Twn.-Rng, Mile Mile Length
SUNNYSIDE RD 42360 10 21N 4W 3350 3 .450 0. 100
NASONRD 52400 36 21N 3W 0.000 0. 190 0. 190
WEBB HILL RD 57530 25 21N 2W 1 . 810 3 .013 1 .203
SUNNYSLOPE RD 61950 05 21N 2W 0.000 0.551 0.551
ROO'S COURT 62350 04 21N 2W 0.000 0:370 0.370
MURRAY RD SOUTH 63150 15 21N 1W 0.000 0.310 0.310
Total 30.585
BE IT FURTHER RESOLVED that the County Engineer place appropriate primitive
road signing on these designated primitive roads.
DATED this 18th day of March, 2008.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
REBECCA S . ROGERS TIM SHELDON, Chairman
Clerk of the Board
L A ERICKSON,e mmissioner
APPROVED�,S T ORM
4GLAG Commissioner
Prosec l` A omey
r t . . c .T t_:is
PO°"Q' of 2 Pa _