HomeMy WebLinkAbout2021/08/30 - BriefingBOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
Week of August 30, 2021
Monday, August 30, 2021
9:00 A.M. Executive Session — RCW 42.30.110(1)(i) Potential Litigation
Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom
From 9:01 a.m. to 9:43 a.m. for potential litigation. Also attending was: Loretta
Swanson, Tim Whitehead, Nichole Wilston, Mike Collins, Jeremy Seymour, Frank
Pinter, and Rachel Turpin.
9:30 A.M. Executive Session — RCW 42.30.110(1)(i) Potential Litigation
Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom
From 9:44 a.m. to 10:01 a.m. for potential litigation. Also attending was: Tim
Whitehead and Nichole Wilston
9:45 A.M.
Support Services — Frank Pinter
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Diane Zoren shared there are two open positions on the Veterans Advisory Board.
Dan Dittmer would like to be reappointed and there are two applicants for the other
position. Commission would like to reappoint Dan and interview the other two
applicants.
• Diane shared the Veterans Advisory Board recommended to amend the Veteran's
Assistance Policy to include documents to show proof of service. Approved to move
forward.
• McKenzie Smith shared a Tax Title Auction was held on July 9 and July 23, 2021.
30 Tax Title parcels were put up for auction on Bid4Assets.com; 27 parcels sold, 1
was pulled for consideration of separate sale to the Skokomish Tribe, and 2 did not
sell. The total minimum bid was $108,871.37 and the total winning bids was
$311,361.00. Of the 2 parcels that did not sell, one has an outstanding lien from the
Health Department and the other is a 10' strip of land intersecting another parcel.
The recommendation is to reach out to the Health Department to release the lien on
the first parcel and to reach out to the property owner that the second parcel
intersects to try and negotiate a sale. Approved to move forward.
• Frank shared the City of Shelton has requested the County sign an agreement for the
permit process for civil and landscaping for Building 10. This is the final completion
to get the permanent Certificate of Occupancy. The City is requiring the County to
maintain the storm water management systems which is an estimated $3k annual
cost. Approved to move to tomorrow's agenda.
• Frank discussed an agreement to purchase a 16.2-acre parcel owned by Public Utility
District No. 3, parcel # 42004-40-00000, for $320k using REET 1 funds. This
property would be used to store County archiving documents, possible facility
substation, evidence storage, and potentially a future location of the County Jail.
Cmmr. Neatherlin requested to check for an easement on the back of the property.
Approved to move forward.
• Frank shared a Resolution to sell Tax Title parcel # 42110-41-00011 to the
Skokomish Tribe for $1,664. Approved to move forward.
• Frank discussed the Lobbyist Request for Proposal results. Approval to move
forward with Debora Munguia.
10:15 A.M.
10:45 A.M.
10:50 A.M.
• Frank shared the Public Safety Testing three-year subscriber agreement used to cover
testing for entry-level Law Enforcement and Corrections Officer applicants. This
has been used since 2019. For 2021 it is $3,400.
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Community Services — Dave Windom
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
Alex Paysse shared closure notifications for shellfish harvesting for Pickering
Passage and Annas Bay. At this time there are no formal actions needed. Annas
Bay is a closure within a closure while Pickering Passage is an expansion of the
closure area.
Kell Rowen presented the priorities for long-range planning. Marissa Watson will be
bringing forward the Shoreline Master Program (SMP) in October to adopt the new
program. Kell, Loretta Swanson, Jennifer Beierle, and Marissa will get together to
map out a plan and timeline for the Mason County Capital Facilities Plan.
Department of Ecology has a grant of up to $100,000 to use for consulting services
and implementing the SMP. Grant application begins September 1 and closes
October 14. Marissa would be the project manager and would write the grant.
Potential projects include short-term rental regulations, impact fees, Belfair planned
action Environmental Impact Survey (EIS), housing element, and update of the Rural
Lands Development Regulations. Kell will update each Commissioner individually
on September 13 on the Belfair EIS.
Dave gave a COVID update. Area Command discussed updates from the Public
Information Officers (PIOs) who will put out a one -page source for mass information
on COVID. Currently there are shortages for personal protective equipment (PPE),
test kits, and the availability of Johnson & Johnson. For the vaccination mandate, a
14-page FAQ was sent out last week. Dave would like to set up a workshop with
other depai tinents to discuss and go over clarifications from the Governor's office.
Those who are required to get vaccinated would need to do so early September if
getting the two -dose vaccine.
Dave discussed the redefining of Education and Lab Capacity (ELC) funds and
bringing in additional positions to do testing and education for the County. Funding
for this position would go through June 2023.
Dave shared regarding the Water Resource Inventory Area (WRIA) 14 and 15, a
$4.5 million project was done with China Creek. Where the creek floods, ponds
were built at different levels that will fill and flow back into the creek to prevent
flooding. Permitting is primarily done through Ecology and the Corp of Engineers.
Dave discussed new guidancefor the schools. The County school districts plan to
begin the year with in -person learning. Currently there is an issue with not having
enough school bus drivers and congestion on the bus.
BREAK
Public Works — Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Mike Collins discussed replacing electronic reader boards that have recently been
damaged again and are not fixable. The State contract is $35,600+ to replace two of
the boards. The new reader boards will have heavier door and lock systems.
Approval to move forward.
• Mike also discussed purchasing a handheld sign retro reflectometer to measure how
reflective County sign are. The gadget has GPS and software to track signs, read the
type of covering on the signs, and help protect us against lawsuits of non -reflective
signs. Approval to move forward.
• Mike shared a road closure for Highland Road to put in a concrete box culvert that is
20' wide by 9' tall at approximately milepost 0.33 from September 20 to October 1,
2021. Reader boards are out for prewarning and public information has been sent
out. The existing culverts are 42" culverts.
• Mike shared an upcoming calendar item for a Public Hearing set for September 14,
2021 at 9:15 a.m. to consider the Solid Waste Management Plan amendment
adopting the Contamination Reduction and Outreach Plan.
• Richard Dickinson shared the contract amendment no. 5 with Kennedy -Jenks to add
construction inspection services for the southern half presently being installed from
railroad crossing to the existing system. This is covered under the existing contract
with unspent monies. This will increase the timeline to June 30, 2022. Approved to
move forward.
11:15 A.M. Sheriffs Office — Undersheriff Adams/Sheryl Hilt
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Undersheriff Adams shared funds were allocated to the County under Senate Bill
5092 in the amount of $255,893 for law enforcement and criminal justice to mitigate
costs of implementing statutes enacted this year. About $75k has been spent so far.
The Commission approves the Sheriff's Office to continue purchasing items to
mitigate the recent legislation. Purchases include tri-chambers, pepper ball guns,
ballistic patrol shields. The Sheriff's Office will also be looking into purchasing
helmets, face shields, bolo wrap, and training components. Approved to move
forward.
• Undersheriff Adams discussed the expansion of a second floor above the gym and
using REET funds for design work since a full training area is needed. This will be a
two-step process beginning with funding the design to estimate the future cost to
implement. CYnrnr. Trask would like to see this done with the Prosecutor's Office as
well.
• Sheryl Hilt will request a transfer regarding Senate Bill 5092 funds in November or
December.
• Sheryl shared the Sheriff's Office applied for an additional $40k for litter cleanup on
State highway intersections on the on and off ramps. This will be an amendment to
the original $108k litter control grant. Approved to move forward.
• Chief Hanson discussed the electronic Jail key inventory control system. The Key
Watcher system will better manage key inventory. This system costs $18k. For
tracking purposes this will need to come out of the Sheriffs budget and be amended
at the next budget hearing. Approved to move forward.
11:30 A.M.
Juvenile Court — Jim Madsen
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Jim Madsen shared three Interagency Agreements with the Washington State
Administrative Office of the Courts, two for Juvenile Court and one for Superior
Court. First, the Volunteer Guardian ad Litem program helps support staff time to
recruit, screen, and train volunteers to advocate for children in dependency actions
for $70+k. Second, the BECA program for non -offender youth truancy and at -risk
youth and child in need of services for $63+k. Third, the Uniform Guardianship Act
to reimburse attorney and court visitor appointments for up to $95+k. Approved to
move forward.
11:35 A.M. Economic Development Council — Jennifer Baria
11:45 A.M.
NOON
1:00 P.M.
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Jennifer is working with two additional entities, the Port of Allyn and Belfair Water,
to submit directly to the Commission to get projects on the Comprehensive
Economic Development Strategy (CEDS) list. There are two other entities that may
have projects that could potentially go on the CEDS list. 4-5 years ago, the
Economic Development District did a reorganization of its structure with the intent
to get back on track and organized. The Economic Development Administration
(EDA) has requested that all of the Economic Development Councils (EDC)
involved pull together a Memorandum of Understanding (MOU) to approve the
application to renew the Columbia Pacific Economic Development District.
Approved to move forward.
Executive Session — RCW 42.30.110(1)(c) Real Estate
Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom
From 11:51 a.m. to 12:12 p.m. for real estate. Also attending was: Frank Pinter
BREAK
Executive Session — RCW 42.30.110(1)(g) Review Qualifications of Applicants for
County Administrator
Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom
From 1:01 p.m. to 1:40 p.m. for qualifications of applicants for County
Administrator. Also attending was: Frank Pinter, Sonja Prothman, and Steve
Worthington.
Respectfully submitted,
McKenzie Smith, Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Rands Ngather
Chair
Commissioner Commissioner
Sharon T ask. Kevin S
Shutty