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Home My WebLink About2021/08/16 - BriefingBOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of August 16, 2021 Monday, August 16, 2021 9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom from 9:00 a.m. to 9:23 a.m. for potential litigation. Also attending was Tim Whitehead, Michael Dorcy, Nichole Wilston, Kell Rowen, and Ken Harper. 9:15 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion Commissioners Neatherlin, Shutty, and Trask met in Closed Session via Zoom from 9:23 a.m. to 9:30 a.m. for labor discussion. Also attending was Frank Pinter. 9:30 A.M. Executive Session — RCW 42.30.110 (1)(c) Real Estate Commissioners Neatherlin, Shutty, and Trask met in Executive Session via Zoom from 9:30 a.m. to 9:42 a.m. for real estate. Also attending was Frank Pinter. 9:45 A.M. Support Services — Frank Pinter Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Frank Pinter reviewed changes for the American Rescue Plan Act (ARPA) Project Funding. The Department of Commerce authorized utilization of funds for the Hood Canal Communications (HCC) requests. $292,365 of funding was received from the Administrative Office of the Courts (AOC). While technically not ARPA funding, $702,300 was received to assist with the Blake decision costs. $194,038 is for District Court and $33,027 is for Superior Court. Section 740, County Assistance Fund, were State funds appropriated to the County for $255,893 to help mitigate the implementation of Law Enforcement and Criminal Justice legislative enactments between January 1, 2020 and June 30, 2021. $1,336,679 is still available to be allocated. At this time there is not a lot of guidance on spending Blake -related funds. Spending AOC funds must be approved by the AOC. Cmmr. Shutty shared that individuals being released from the Department of Corrections on Blake -related charges are not going through the usual post -release planning. Terri Pressley from Behavioral Health Resources (BHR) and Tim Whitehead from the Prosecutor's Office will work together on those issues. • Frank discussed that the federal government has come up with a mechanism to identify and recover lost revenue. Nationwide, it is expected that County revenue increases about 4.5% per year. If County revenue is below that amount, the County can claim it as lost revenue. • Diane Zoren shared that the Housing Authority has been operating as a voluntary board without a paid executive director since 2010 and is asking for financial assistance. They would like to hire a part-time executive director, replace the Cascade Management contract, contract with CPA Teresa Johnson, and pay clerical assistance provided by Public Health. The total amount is just under $100,000. Cmmr. Neatherlin added that the contract with the CPA would allow the Housing Authority to get up to date and verify past audits. The part-time executive director is for $66,000 for two years but will be looked at in one year. Cmmr. Shutty would like to see an agreement brought forward from the Housing Authority. • Frank gave an update on the County Administrator search which closed Friday, August 13, 2021. Prothman will bring forward the list of applicants to be vetted. 10:15 A.M. Frank will bring forward the list of applicants and discuss interviewing at the next Briefing. • Jennifer Beierle presented the July 2021 Financial Report. Revenue for Current Expense through is close to $26 million which is a $4.1 million increase over p g July last year. The Treasurer's office is up $2.7 million and Community Development is upabout $500k. The Countyis at 66% of the budgeted revenue for the year. ARPA d funds are in a special revenue fun and are not included in this. Recoveryfunds for p the Treasurer's office will show as revenue but not until after August. Treasurer Department Receipts are around $18 million in revenue and at 69% for total 2021 revenue. Current Expense Expenditures through July is at $21.6 million which is 53% of the total Expenditures for the year. Sales Tax collection was over $754k totaling over $4.6 million for 2021. Current Expense through July is almost $20.6 million. Special Fund Cash Balances is over $43 million. Motor Pool Expenditures is over $925k and at 69.1 % for the year. The total Motor Pool Expenditures budget is over $1.3 million. A budget amendment for Motor Pool Capital Outfit costs is recommended. Revenue for Special and Other Funds is over $38.2 million which is 75% of the total budget. Expenditures for Special and Other Funds is over $27.3 million which is 45% of the budget. • Jennifer discussed the Chart of Accounts Redesign Statement of Work from Tyler Technologies (Munis) for $28k which is the same amount as last year. Approved to move forward. • Nichole Wilston presented the Washington Counties Risk Pool (WCRP) $5 million in excess of $20 million policy, which is up 130% this year, and the crime policy options. Last year the County paid $4,299 and this year it is anticipated to be around $5,588. Nichole requested independent rates and has only heard back from Arthur J Gallagher stating that the market is tough and excess carriers will have at least a $50k premium. This would cover claims such as excessive force and other high dollar claims after the $20 million policy is used. For the Crime Policy, in the past the County has purchased policies outside of Risk Pool. The past rate was $3,786 annually, however Risk Pool is offering a better policy for $1,529. Approved to move forward. • Community Services — Dave Windom Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. Dave discussed House Bill 1590 which gives the County the ability to add a 1/10th of 1% sales tax to fund affordable housing for individuals with mental health and substance abuse issues. Cmmr. Shutty shared this has also been discussed with the Housing Authority and Behavioral Health Advisory Board. The Commission asked to receive a breakdown of what these funds will go towards. Dave shared the need for a temporary full-time Community Health Specialist I, II, or III in Community Services to handle additional housing grant deliverables and work with the Planning department. Approved to move forward. Dave announced that Dr. Keri Gardner has signed the Health Officer contract. Dr. Dan Stein will stay on through the end of September. Approved to move forward. Dave gave a COVID update. The Health Officers wrote a letter requesting an indoor mask mandate across the State. Both Thurston and King County have mandated this. The recent vaccine mandate does not apply to County workers. Over the weekend there were a minimum of 39 new cases and hospitalizations are higher than ever. There is also a lack of staff beds. The Delta variant has a steeper climb and a steeper drop. Emergency Operation Center (EOC) meetings will be held Mondays and Thursdays and data will be reported on the County website daily again. 10:45 A.M. 10:50 A.M. Break Public Works — Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom. • Mike shared that a Public Hearing needs to be set for Tuesday, September 28, 2021 at 9:15 a.m. to establish speed limit on Boyer Road. Boyer Road was one of the gravel conversions and is no longer a primitive road. Speed limit and warning signs need to be set up. • Mike warned that County road striping is going to begin around August 23, 2021 and run through September depending on the weather. • Mike shared there is a Public Hearing coming up on Tuesday, August 31, 2021 at 9:15 a.m. to consider the Franchise Agreement with Clifton Pebble Beach Water District for the water system along North Shore Road. • Mike discussed the Homer -Adams Road pipe/culvert replacement project. The corrugated metal pipe is being converted into a 30' wide metal structure. • Mike shared that Public Works is also working on shoulder reconstruction on Old Belfair Highway. 5' shoulders are being added to the existing 11' lanes. Also, on Belfair-Tahuya, about 3.7 miles of chip sealing has been done as well as wider shoulders. • Cmmr. Neatherlin asked to see numbers for the Belfair Sewer System to potentially be able to utilize ARPA funds. The meeting adjourned at 11:05 a.m. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS ndy Neatherlin Chair 1 �v Sharon Trask Kevin Shutty Commissioner Commissioner