HomeMy WebLinkAbout2021/09/27 - Briefing Packet To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of Health 20-03.3,
in-person attendance is restricted.
Our Commission meetings are live streamed at http://masonwebtv.com/and we will accept public comment
via email dlz co.mason.wa.us; or mail to Commissioners Office, 411 North 5ch Street, Shelton,WA 98584; or
call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide
your telephone number to the Commissioners' office no later than 4 p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 27, 2021
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
Monday and Thursday
8:00 A.M. Area Command Meeting*
Public Works Meeting Room A
100 Public Works Way
*This is being noticed as a Special Commission Meeting because a quorum of the Mason County
Commission may attend this event and notification is provided per Mason County Code Chapter
2.88.020 - Special Meetings
Monday, September 27, 2021
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Support Services — Frank Pinter
9:30 A.M. Community Services — Dave Windom
9:45 A.M. Public Works — Loretta Swanson
Utilities & Waste Management
10:00 A.M. Economic Development Council — Jennifer Baria
10:15 A.M. BREAK
10:30 A.M. District Court— Judge Steele
Commissioner Discussion — as needed
Tuesday, September 28, 2021
4:00 P.M. Executive Session — RCW 42.30.110 (1)(g) Review of Qualifications of
County Administrator Applicants
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 09/23/21 at 1 1:17 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair#275-4467,
Elma#482-5269.
Budget Management
Mason County Support Services Department
CoUHj '"", th Commissioner Administration
411 North 5 Street
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
_ Information Services
Labor Relations
�Y•S� Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
September 27, 2021
• Specific Items for Review
o Scope of Work for Lobbyist Contract- Frank
o RFQ for engineering/architect services for County projects (MCSO & PA) - Frank
o Review ARPA contracts— Frank
o Reschedule Elected Official/Director meeting to November 1— Diane
o Request from Port of Allyn to place project on CEDS list- Diane
• Commissioner Discussion
o Request for letter of support for Arc of the Peninsula —Cmmr. Shutty
J:\DLZ\Briefing Items\2021\2021-09-27.docx
To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of
Health 20-03.3, in-person attendance is restricted and this meeting will be held via Zoom.
Please go to www.co.mason.wa.us and use briefing meeting link.
Mason County Elected Official/Director Meeting
Draft Agenda
Commission Chambers, 411 North 5th Street, Shelton
Monday, November 1, 2021
2:00 p.m.
1. Welcome - Call to Order
2. Introduction of County Administrator — Frank Pinter
3. 2022 budget status — Jenn Beierle
4. MUNIS Expansion update — Jenn Beierle
5. Reminder of WA State Long Term Care Trust Act Payroll Tax
6. Updates from Elected Officials/Directors
7. Next Meeting — Monday, ??? @ 2 p.m.
Agendas are subject to change, please contact the Commissioners'office for the most recent version.
Last printed 09/21/21 at 2:32 PM
If special accommodations are needed, contact the Commissioners' office at ext. 419, Shelton #360-427-9670;
Belfair #275-4467, Elma #482-5269.
J:\AGENDAS\2021\2021-11-01 EO-DH mtg.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: September 27, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Application for placement on the 2021-2022 Comprehensive Economic
Development Strategy (CEDS) List from Port of Allyn
EXECUTIVE SUMMARY:
The Port of Allyn is requesting their Main Well Replacement project be placed on the
2021-2022 CEDS List.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION:
Approval to amend the 2021-2022 CEDS list by adoption of a resolution at the October
12, 2021 meeting.
Briefing Summary 9/21/2021
PLOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact Name(s) Lary Coppola, Executive Director
Port of Allyn
Address 18560 E. State Hwy. (Physical) P.O. Box 1 (Mailing)
City, State, Zip Allyn, WA 98524
Fax &e-mail Ifc@portofallyn.com
Signature and, sition f pers auth ng submittal of application
''/ Executive Director August 7, 2021
gnatur Position Date
5 Project Title Port of Allyn Main Well Replacement Project
Total Project Cost $600,000 Amount raised to date $100,000
Is your request intended to fill a gap in funding (gap financing)? X Yes [ ] No
Is this a phased project [ ] Yes X No, If yes number of phases number of years
Requested loan amount $50.000 Requested grant amount $450.000
1. Briefly describe the project, project start date, jurisdictions or private entities
involved and their phases and timing, and which phases(s) of the project would be
funded by loan or grant?
The Port is under a mandate from the Department of Ecology to replace our main well. This
was agreed to by the Port Commissioners as part of the Port's original Water System Plan.
Unfortunately, no one who has been in either management or governance at the Port for the
past 20+ years was aware of this agreement or requirement until we received a letter from
Ecology in February of 2020.
Ecology has given the Port an extension to March of 2024 to bring this new well online.
The Port has also been named as the designated water provider for the undeveloped
portions of the entire Allyn UGA which is not currently served by another provider or within
another provider's designated service area.
The Port's current well is licensed to serve 132 connections — a milestone it will reach by
early 2022 if construction continues at its current pace in the Allyn UGA. It is anticipated that by
full build-out, there will be a demand for nearly 1,100 connections for both commercial and
residential use. The new well will be able to service all of these connections with a 25 percent
cushion for future expansion of the UGA.
C:\Users\Lary\Desktop\Application for.09 money-LOCAL ECONOMIC DEVELOPMENT PROGAM-Adobe.doc
9. Please list other significant factors about the project that should be considered.
Allyn will grow faster and quicker than almost any other place in Mason County. Supplying
water to accommodate that growth is a critical factor to that growth and the resultant economic
development occurring. There are no other water providers positioned to service that growth in
the time frame it will occur other than the Port, but time is of the essence.
10. List, in detail, how the money requested would be spent on the proposed project.
The money will be spent on completing the engineering, the construction of the well
building to house the equipment needed to operate the well, actually drilling the new well,
supplying the necessary water lines and tying the existing system together with the new well. It
is anticipated that drilling could begin before the end of 2021 or early 2022 and the well could
be operable my mid 2022 if funded.
C:\Users\Lary\Desktop\Application for.09 money-LOCAL ECONOMIC DEVELOPMENT PROGAM-Adobe.doc
RESOLUTION NO. 10D-a4$
RESOLUTION ESTABLISHING THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
PROJECT LIST FOR 2021-2022
WHEREAS, in the agreement between Mason County and the Economic Development Council
(EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy (CEDS) list for
Mason County, Washington; and
WHEREAS, the EDC has solicited suggested projects from local Mason County jurisdictions and
community groups for possible infrastructure improvements to enhance economic sustainability throughout
Mason County; and
WHEREAS, the State Legislature has authorized Mason County to retain .09 percent of retail sales
taxes annually for economic development projects; and
WHEREAS, eligibility for funding must be demonstrated by a list of projects; and
WHEREAS, the EDC has recommended a list of projects which updates the current infrastructure
needs which the Commissioners have reviewed:
WHEREAS, the Commissioners have identified the following list and priorities as listed in Exhibit A.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Mason County Commissioners
adopts the attached list of priorities for inclusion in the 2021-2022 CEDS publication.
Dated this 31d day of August, 2021.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
A )ri
McKenzie 1Vnith, erk of the Board Rai.dy Nea rlin, Chair
APPROVED AS TO FORM:
Kevin Shu Com issioner
Tim Whitehead'Chief Deputy
'Prosecuting Attorney
Sharon Trask Commissioner
C: Economic Development Council
n rl S F$ t : vord FilesQ021\CEDS 2021.doc
Printed from Masan County DM
Exhibit A
2021-2022 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST
F.mb,,,: funding From State, Year
Lead Organization Partnerships Project Title PlojectType Total Cost Secured Fundin� Phise
ficquest federal,Other
Mason County PW Maaan County,Uty of Br.....I n Belfalr Sewer,North Extension J Belfalr Freight Corridor/PSIC Utiinies,Economk Ceveiopmenl $ 14,000,000.00 $1,000,000 City of $2,250,DDD State Final Design/Construction 2018
Bremerton,$250,000 construction
_.._..___..—._—__........__—..____. ...—__._._.—__.—._......................_.........,.._.........
.
Mason Transit Authority wSODT,Maven County,Gry W SnNrm SU Park&Rlde Development Transportamn UtiYt»a,Lard use,Ecpromfc $ 10,285,000.DD $4,750:0 RMG Funded-renew State Planning Design Construction 2018
Aaiones konwlunp p.v.lapm.."Public sorry,EnNronmMtN
$4,585,000 Le efforts annual
Mason County PUD No.1 aannr A1.Power AdmliAW.U.n M—Coun4 Mantanita Substation Well. $ 3,361,175,00 $ 2,114,658.00 $ 1,246,S17.00 PUD electrical bonds Design 2020
PUD3
proceeds and reserve I
Mason County PLO No.1 Union Regional Water System Consolidation:Project B"Union UUYua $ 84,000.00 $ S0,000.00 j$ 34,000.00 PUD Reserves ConsWction 2020
Ride Water Main` _
Mason County PUD3 eteut.a%I.Pow;AdmudsNawn Local Substation:Belfalr thew• $10,000,000- $6,000,000.18,000,D00 $4,000,000- System Capacity Fee Planning Design 2020
0—istpon,Port of Shun
30,000,000 112,000,000
Mason County PUD3 amn..,b.Pow;Alknlnhuawn L" Substation:Dayton Shelton UUYua $ 10,000,000.00 $ 6,000,000.00 $ 4,D00,000.00 System Capacity Fee Panning Design 2020
O.vebPerr,Pon of sMit-
Mason County PUD3 eonn.wie Parrn AdMnhuaHon,toot Substation:Potlatch Urlatl"+ $ 3,000,000.00($ 1,800,D00.00 $ 1,2D0,000.00 System Capacity Fee Planning Design 2020
OtnNopn;Int el stun—
—�
Mason County PUD No.1 Agate Baacjt Mainline Replacement Protect Ut(Ytin $ 900,620.00 1$ 0.99,864.00 $ 400,756.00 i PUD water bonds Design 2020
I roueds
Mason County PUD No.1 waNnlitm sure O.wnm•nt ut Hsanh N Shadowood Reservoir&Booster Station UUnI.s $ 2,500,000.00I$ 1,2S0,000.00 $ 1,250,OOD.CO DON&PUD water Design Construction 2021
bonds procaeds
—_....._........_....................___..._...._........_..._.._—_.—__.. _..............._......_.........._............_...._—._—_._._.._..____..._.__......._...._.............______.____—`__._...__._..._ _—__........_......._._._____._
Mason County PUD No.1 wasivnarm$w.0epsrtm.m of Hanh Canal Vkw Water Systems Rehabilitation WIRT-Puuac Sahty $ 468,260.00 $ 234,125.00 $ 234,135.00 DOH Drinking Water Planning Design Construction 2021
N
Revolving Fund
Mason County PUDl Union Regional Water System Consolidation:Project B vUetln $ 581,000.00 $ 200,000.00 $ 321,000.00 j PUD R... .s Planning Design Construction 2020
• "Vuecrest&Union Ridge Intertie Project
Mason County PW DDT,Mean T—uk Uuaws Trails Road Alternative-Razor Road Extension UNYEbr,TMsportatbn,Puaac Sol".La S 2,500,000.00 $ 750,000.00 $ 1,750,000.00 I state Design Construction 2018
Suse,Emnnnk De Cu t nt I `
Port of Allyn Nnth aay Hnto,Iul saa.ty, Sargent Oyster House Tot•h^s $ 712,000.00 $ 218,000.00 5 494,000.00 Construction 2020
..__. ..._ .....
S,woo.Idand T,A. .. ......... UUYw 1
City of Shelton N Membrane Treatment Plant Phase 1 Capacity Expansion s,9ubec safety,Lena uu, $ 7,SUO,000.W $ 1,500,I)D0.00 $ 6,000,000.00 City Rates&General Panning 2021
Design a rid Construction E-ni—emn,1—inka D.veiopm.nt Facilities Charges
._ —_.___._.__—_._.._._...._...........__.............._..._______....__—_—_......_............_..___....I.._ .—._._._..._.._... ...._._......._............._..___.._..........._._....._......................____-__.._...._..»....._...._.___.._..__...._......_............_.._— __— _ —.___........._.._......_..__.__......._._...—
Masan County PUD Nu.1 Union Regional Water System Consolidation:Project F trail. $ 440,000.0E $ 87,00E_0U $ 353,000.00 PUD Bonds or loam pesign 707E
"Alderbrook Mainline Replacement
Mason County PW DOT,Mason Transit eaild,Co unity,1.1040n, SR3 Freight Corridor-Romance Hill Connector Uuews,Ta W,tahoq Pubik safely,Land $ 1,320,000.00 $ 220,000.00 $ 1,100,000.00 State — Design Construction 2018
PAC Ute EconarMcDwN _
Belfalr Water District Mown County,FE Dvonan N New Well-Pressure Zene2 uuunes $ S00,000.00 $ 501000.W $ 450,000,00 BWD researve funds Design Construction 2021
....._.»__—._.__— —. .. ____..._..._._..........._.. .......................__......................_............-............................_....."-__..__..___._. �__....._...................- ..__.W.....—_ ..._... —_—_. ._..__..................................__ __...._.................
Mason County PI/D No.t&3 amnMlla Pow;Adminhtrinko%Mean Comfy Electrical System Intertle PUDI-PUD3 uBMw. $ 259,47E_00 $ $ 259,47E_00 PUp operating and Construction 202E
Pl Ds
reserve funds
City of Shelton Evergreen Safe Routes to School Tnmptirtall- $ 1,000.wo.00 $ $ 1,DUD,000.00 Federal 2023-2024 Design Construction 2018
i
Mason County PUD No.3 wwo N Hwy 108 Fish Cuivert Projects UUYws,P-11c SNny.Trampu tie $ 250,000.00 $ - $ 250,00E_00 Internal Planning Design 2021
Imnonnentar
Mason County PUD No.1 wasNnglan uot.Depanni•it of Maroon N Lake Arrowhead Main Line Replacement UBYtiaL Puogc Safety $ 1,373,344.44 $ $ 1,373,344.44 PUD Reurves Planning Design Construction 2021
—_ -_...___._..--'-------.___....____.. .._----......._.__............._...-_....-_... ._......_._..__..._.....---__.-- ---......---_._._......_............_.... . ....- ---
-
._...
Mason County PUO No.3 N.aes Canal Csvnmu,Yuttaa.,iniwOn..NwN.t Rural Broadband-Flherhoods udenes,Publk Sat.ry,H"Virole,Eoruork $ 5,UW,000.00 $ $ 5,E00,000.E0 star. Planting Design Construction 2018
businesses,Todd-0,rammuNry".Up.wKN. Dawlapment I
City of Shelton Swann IslaM T,aw Sanitation Plant Reclaim Water Tank UUYua $ 2,000,ODOAO $ - $ 2,000,000.00 State:DOE Design Construction —701B
Mason County PUD1 Union Regional Water System Consolidation:Project D UUYBn $ 500,000.00 $ - $ 500,DOO.00 PUD Bonds or loans Design Construction 202E
"Maruonita Reservoir Mainline"
._..._....._'--__._.....__.. .— �_._.__............_.....----- _u. .-- _._.._.__»......_...
.............._......_....____......_...._........................................_.._._._.....__.._.._....__..._...----.._...__..............................._............................__.._..._
Mason County PUDi Union Regional Water System Consolidation:Project E uhuibr $ 796,f100.00 $ $ 796,000.00 PUD Bonds or loans Design 2020
"Alderbrook Mainline Replacement
_.....— --..._........_._....__ __.—.__ _.........._.._._ ..._.....__..__..........._.... _ ...
City of Shelton Evergreen Town Square Wtu^hilly Don.1w.ant $ 1,500,000.0E $ - Design Construction 2010
Printed From Mason County DMS
Printed from Mason County DMS
Exhibit A
CRyofSMIto. Wall I Water Main joust:^ $ 2,001),000.00 S - Design Construction —2029
Mason County PUDI wSeot Duckabush Bridge Replacement UUi5t ,T—sp•,rab.o,Public 50oty,Land $ 1,000,000.00 S - $� 1,000,000.00----_—_— Planning 2020
•.P.A.L ti•ns,E^vtrom•ntal
Mason County PUDI — a.nn.wu•E.w.,edmirbu•uon,L-1 Union Regional Water System Consolidation:Project A Udsun $ 1,039,200.00 S - $ 1,039,200.00 Design Construction 2020
o..•wpns.P«t.1 snN,.n •Mantanita Water Reservoirs"
Mason County PUDI R Union Regional Water System Consolidator:Project E Uusuu S 3S3.000.00 $ $ 353.000.00 Design 2021
'Alderb,wk Mainline Replacement _
Mason County PUD3 [told C•na cnn..,,b and Coloquallum Communities Rural Broadband Fiber Project Utift",mate S.1eN.Ec«, k I$ 4,000,000.00 $ 4,000,000.00 ----_ Construction ---_— 2021
su—N.N.t,bu.In.uee,rMdeMa N �0--r me.t
Mason County PUD3 u Emray rr.rim..N,WSDOT,MTA Electric Vehicle Infrastructure �uuan.:,TrsnsWvtan.n,fr.n«^k $ 100,000.00 $ - $ 100,000.00 Planning 2020
l0w.�opm„v
Mason County PUD3 6N.1 sMu ,M,.o.c ty,WSDOt,Rote LED 5treatlight Upgrades uuuc.,,i,.nsP«rNion s.t•tx rwiu i 1$ 300,000.00 $— - $ 100,000.00 Planning Design Construction 2020
I/uJs,Lrwonmanbr
.... ._._._..__......._.._.__—_—— —..._..._.. _._._._ _.....__.___.._.. _.__—_- ____.._._____, .._
Mason County PW M.—[.—Y R Baifair WRF Critical Equipment Replacement Project U u ➢uu s.1•ry,Emir.nm•nW, $ 370,R00.00 $ - $ 370,800.00 Construction 2021
Et.n A M Nopmera
Mason County PW Mase^Cuv'h N Belfal[WRF Resiliency Project mil-,Public Saiaty,Emtb�w+m.ntN, $ 300,000.00 $ - $ 300,000.00 Construction I021
=Ftu+omic DeveloNmM
Mason County PW M—C.-W a Mason Plan Update Uutias,P.bk s.f.N,EmriranmemN, $ 250,ODO,00 $ - $ 250,000,00 Planning 2021
i
E.»n.mlc OavdoPm•,d
Mason County PW Mawn C-1, M North Bay Case inlet WRF GSP/FP Update ueaues,Public sd•ry,L.,w uw. $ Ioe,000.00 $ $ toe,ccD on Planning 2011
Envir— w,fosn. cDeviepment
_......_.__ -_....__.._.__.....___.__� __.____...._..._._...._..._.._......_..____.—_ __.....__._— ...._. .. _____ ._.__ __.______.___.__.._..._.._...._........
Mason County PW DOT,Pen N Aern.M,..n T—k sr. SR3 Cnmpfeu Street Improvements and Intersection Control Udhie•,rrsraswtaown UM use,Ec«a k TOD S Planning 2016
eon Ity Analysis(ICA) Ornie
........._..........._......._...._......... ... ... ......... __......_...........__—__— .__..._.__.._... .--'------......._........ ... ............ ........___.
Mason Transit Authority WS00T•M••en C—tf Allyn Transit Center Planning Project T—Pensy— $ 50,000.00 $ - Planning 2011
Mason Transit Authority Construct Maintenance Wash Facility Uensp.rsa:m $ S00,0^,0.00 $ - $ 500,000,00 Design Construction 2019
Mason Transit Authority WSDDT,M&,-(:wnrytil.ed.pn Mtlte,mee Noodsport Transit Center Planning T—Nonce•^ $ $0,000.00 $ - Planning 2011
Iodv l
. 2,500
__ —_ _ ..... ...... _..._ ..._...... ..___..___ __000_.__00 —_—_.--.— —._..—..._.___. _._.___.............
Mown Transit huthorny johns Prairie Fadgty UpgradeJforotructbn T��WMu.. $ , . $ - S 2.500,000,00 Design Construction 2019
................._..�
Port of Allyn Port Security UdatIM Paws Sa[ety $ 60,000.00 S $ 60,000,00 Planning Design 2020
Port of SMiton Aviation Business Park Economic D...I.-- $ 20,000,000.00 $ Pawn 2012
— —............................_._ i» __.._.._..- _ —_._.
Port of Shelton I tenant ConsolkatbnbEv neon E[on.naa D..•IoPrr.re $ 3,000,000.00 $ - Plnu,iry 2016
Printed From Meson County DMs
Printed from Mason Countv DMS
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom/Lydia Buchheit
DEPARTMENT: Community Services-Public Health EXT: 404
BRIEFING DATE: 9/27/21
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Allocate TST dollars to support .5 FTE for Behavioral Health Navigator position.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Over the last several months, Public Health, in partnership with the MCSO and the
Shelton Police Department have developed and implemented a Behavioral Health
Navigator program. The plan has been to start the navigator program, learn what we
could and then move forward with ideas to build out the response. With what
knowledge has been gained, it is recommended that a partnership with Olympic Health
and Recovery Services (OHRS) will provide the best opportunity to serve Mason
County residents, support our law enforcement agencies and leverage available
dollars.
BUDGET IMPACTS:
Up to $50,000 for 1 yr. from the Treatment Sales Tax fund.
PUBLIC OUTREACH: (Include any legal requirements, direct notice, website,
community meetings, etc.)
None
RECOMMENDED OR REQUESTED ACTION:
Move to Action Agenda
ATTACHMENTS:
None
Briefing Summary 9/22/2021
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
September 27,2021
Briefing Items
• Set hearings for November 9,2021 at 9:15am to consider the 2022 Annual Construction
Program and the 2022-2027 Six-Year
• Private Line Occupancy Permit for Dave Sweet to construct, operate, and maintain a
septic transport line for 21951 NE North Shore Road(Parcel No. 32207-50-000915)
Discussion Items
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other Dept. Staff: Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE /County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: September 27, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply):
❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain
ITEM: 2022 Annual Construction Program and 6-Year Transportation Improvement
Program (TIP) - Set Hearings
EXECUTIVE SUMMARY:
RCW 36.81.121 and 36.81.130 requires the preparation and annual updating of a six-year comprehensive
transportation program. WAC 136-14 and 136-15 describe procedures for priority programming and the
preparation of the 6-Year TIP. In addition to the required notice and hearing, Mason County established a
citizen advisory board for the purpose of increasing public involvement in developing transportation
improvement recommendations. The Transportation Improvement Program Citizens Advisory Panel, or
TIP-CAP, has assisted with the attached recommended programs.
The following is the proposed schedule for reviewing and adopting the Annual Construction and 6-Year
TIP Programs:
7/14 TIP-CAP reviewed and recommended approval
9/27 Board sets hearing date
9/27 — 11/09 Annual and TIP available for public review
11/09 Public Hearing to adopt the Annual and 6-Year
Annual 2021 expenditures are planned to be $9.9 million of which $2.3 million will come from the Road
Fund and $7.6 million from outside sources. County forces will be used to construct approximately
$932,500 of the annual construction program, which is under the computed limit of
$1.27 million.
PUBLIC OUTREACH:
• Hearing notice will be published in the Shelton Journal
• TIP-CAP Meetings (open to the public).
• Drafts available on the Public Works webpage
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board set two hearings for November 9, 2021 at 9:15am to consider the 2022 Annual
Construction program and 6-Year TIP (2022-2027).
Attachments:
1. Draft 2022 Annual
2. DRAFT 6-Year TIP (2022-2027)
3. Notice
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a live stream public hearing at http://masonwebtv.com/on Tuesday,November 9, 2021 at
9:15am.
SAID HEARINGS will be to consider adopting:
1) Mason County's 2022 Annual Construction Program.
2) Mason County's Six Year Transportation Improvement Program for years
2022 to 2027.
Pursuant to Proclamation by the Governor 20-28.9, in-person attendance to Commission
meetings is temporarily restricted and during this time we will accept public testimony using
Zoom. The URL is available on the County website—www.co.mason.wa.us to sign into the
meeting. Please use the"raise hand"feature to be recognized by the Chair to provide your
testimony.
You can also email testimony to msmithgco.mason.wa.us or mail to Commissioners Office,
411 North 5d' Street, Shelton, WA 98584; or call 360-427-9670 ext. 230.
If special accommodations are needed,please contact the Commissioners' office,
(360)427-9670 -Shelton, (360)482-5269 -Elma or(360) 275-4467 -Belfair, Ext. 419
DATED this day of , 2021.
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton,WA 98584
cc: Commissioners
Community Development
Public Works
Shelton Journal: Publ.2t:10/21/21&10/2821
ANNUAL CONSTRUCTION PROGRAM FOR ZUZZ(7/2O/Zl)
TOTAL$'S COUNTY» MASON
A TOTAL COSTRUCTION DONE-columns(13)♦(14) $ 7,951,848 DATE RECOMMENDED PROG.SUBMITTED
B COMPUTED COUNTY FORCES LIMIT $ 1,270,108 DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 932,SOO ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
(1) (2) (3) (4) (5) (6) (7) (8) 1 (9) 1 (10) (11) (12) (13) (14) (15)
¢ ¢ z = o ¢ SOURCES OF FUNDS ESTIMATED EXPENDITURES
o zi m a _ u
a 2 ¢ j ROAD SEGMENT INFORMATION ¢ w w
O a Z a COUNTY
AMOUNT PROGRAM (595.10) RIGHT OF
WAY
CONTRACT CONSTRUCTION
- > ¢ PROJECT NAME G FUNDS OTHER FUNDS
CONSTR�COUNTY GRAND TOTAL
O z
z 2 z
z m (ALL 595)
z O FORCES
a ROAD 4 ROAD NAME BMP EMP FFC Imiles) a
02 2 Old Belfair HighwayFes u rfacin Pro'ect 98250 Old Belfair Highway 0.20 1.20 07 ! 1.00 D E 54,540, 349,462 STP - 20,000 0 384,002 0 404,002 01 1 E.Agate Road Resurfacing Project { 23910 E.Agate road 3.10 3.78 07 0.68 D E 61,542 395,297 STIR 30,000 0 426,838,
g J g y 0 404,002
03 3 Mason Lake Rd Improvement Project 52210 Mason Lake Road 5.23 6.23 07 1,00 D E 149,608: 575,950 STP 30,000 0 695558 725,558
04 4 Sunny Side Rd.Resurfacing Project 42360 Sunny Side Rd. 0.55 3.45 09 2,90 RC E 145,0001 0 0 0 145,000 145,000
05 5 California Road Resurface Project 41100 California Rd 0.00 1.30 09 1.30 RC E 65,000 0 0 0 65,000 65,000
06 6 Kelley Hall Rd Resurfacing Project 01300 Kelley Hall Rd. 0.00 1.95 09 1.95 RC E 97,500 0 0 0 97,500 97,500
07 7 Programmatic Bridge Repair Various 0.00 1 E 65,000 0 10,000 5,000 25,000 25,000 65,000
08 8 County Wide Small Capital Projects Various 0.00 Other E 100,000 0 10,000 5,000 45,000_ 40,000 100,000
09 9 Neighborhood Roadway Safety Grants Various 0.00 Other E 10,000 0 10,000 10,000
10 10 North Shore Rd Cady Cr.Culv.Repl. 70390 North Shore Rd. 6.90 7.00 08 0.10 A,B,D,G 1 50,000 250,000 RAP 5,000 15,000 280,000 300,000
11 _ 11 Uncle Johns Upper Culvert 23500 Agate Loop Rd. 0.64 0.64 09 0.00 L,A 1 74,171 420,304 FBRB(RCO) 35,000 15,000�
444,475 494,475
12 12 Uncle Johns Lower Culvert 23500 Agate Loop 1.02 1.02 'L 09 0.00 L,A 1 10,000 50,000 FBRB(RCO) 60,000 01 0 0 60,000
13 13
14 14 Harstinne[stand Polyester3 000 Ha stlne Island Road 0.12 0.40 1 07 0.028 L,A
1 405,000 2,5 55,000 FB SB RCO 740,000 15,0000�1 444,000 000,000
Dayton
g _ ( ) -
Y _ Y_17_.. - _.... ;- 2,260,000 0. 3,000,000
IS 15 Clear Zane Improvements ! ArcadiaHighland,Matlock,Kamllche 0.00 G 1 121,500I 1,093,500 HSIP 99000 22,000 1,094,000 0 1,215,000
16 16 Belfair Connector-Log Yard Road New Log Yard Road 0.00 A,B,D,G S 250,000i 0 200,000 50,000 0 0_ 250,000
-4
17 17 Belfair Connector-Romance Hill 86500 Romance Hill 0,00 A,B,D,G S 100,000'1 _ 0 50,000 50,000. 0 0 100,000
18 18 Skokomish Valley Rd Reconstruction 41640 Skokomish Valley Road 3.80 4.60 08 0.80 .A,B,D,G I 0, 10,000 FbD 10,000 0 0 0, 10,000
Y
19 19 North Island Dr Culvert Replacement 39630 North Island Drive 3.46 3.47 _ 07 0.01 L,A I 6,000 34,000 RAP 40,000 0�_ 0 0_ _ 40,000
P project p g Y _-__-
250,000 5,000 15,000 280,000 300,000
_. -- -- RAP -�_1,200,000. 0. 1,420,000
20 20 North Shore Rd-Great Bend Culy.Re I. 70390 North Shore Rd 16.60 1fi.70 OS 0.10 L,A I SO,D00
21 � 21- Old Belfair HighwayIm r. 98250 Old Belfair Highway 1.60 07 0.40 L,A I 232,000' 1,188,000 120,000 300,000�
22 22 Trails Road Alternate Route-Rasor Rd 62310 Rasor Road 09 0.00 Other S 150,000 0 0 150,000I 0i �99442,"3048,
23 23 WSDOT/CountyIntersection Feasabili Johns Prairie/SR3,Clifton,OBH/SR300 Other S 40,000'. 0 40,000
PAGE/PROGRAM TOTALS,CONSTRUCTION - 2,311,032 7,631,817 1,45Q000 442,000 7,019,348 932,50
CRAB FORM 43,MC REVISED 9/22/2021
Six Year Transportation Improvement Program
Agency: Mason County 7/20/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No --- MPO/RTPO: Peninsula Amend Date: - Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No. Fund Source Information Expenditure Schedule Projects Only
.0 a C. Project Title `m u m Federal FundingRIW
z
�' E D. Street/Road Name of Number m Phase Federal Federal State 4th Required
o_ >? Envir Type
u E. Beginning MP or road-Ending MP or road F a o_ Start Fund Cost by Fund State Local Total 1 st 2nd 3rd thru Date
F. Describe Work to be Done mmldd! Code Phase Source Funds Funds Funds 6th mml
1 3 6 8 1 9 1 10 11 12 13 14 1 15 16 17 18 19 20 21
CRP PE 10/1/2021 STP 25.95 4.05 30 30
E.Agate Road Resurfacing Project RW
07 1 Rd.No.: 23910 0.68 CN 6/1/2022 STP 369.347 57.491 426.836 426 E N/A
From: MP 3.10 To: MP 3.78
TOtal 2022 Project Cost $11.905,010 TOTALS 395.297 61.541 11905.01 456
CRP PE 10/1/2021 STP 17.3 2.7 20 20
Old Belfair Highway Resurfacing Project RW
07 2 Rd.No.: 98250 1.00 CN 6/1/2022 STP 332.162 51.84 384.002 384 E N/A
From: MP 0.20 To: MP 1.20
Total 2022 Project Cost $404.002 TOTALS 349A62 54.54 4046002 404
CRP PE 1/1/2022 STP 25.95 4.05 30 30
Mason Lake Rd Improvement Project RW
07 3 Rd.No.: 52210 1.00 CN 6112022 STP 550 145.56 695.558 695 E N/A
From: MP 5.23 To: MP 6.23
Total 2022 Project Cost $725,558 TOTALS 575.95 149.61 725.558 725
CRP PE
Sunny Side Resurfacing Project RW
09 4 Rd.No.: 42360 2.90 CN 6/12022 145 145 145 E N/A
From: MP 0.55 To: MP 3.45
Gravel to HMA
Total 2022 Project Cost $145 000 ITOTALS 145 145 145
CRP PE
California Rd Resurfacing Project RW
09 5 Rd.No.: 41100 1,30 CN 6/1/2022 65 65 65 E N/A
From: MP 0.00 To: MP 1.30
Gravel to Chip Seal
Total 2022 Project Cost $65,000 TOTALS 65 65 65
CRP PE
Kelly Hall Rd Resurfacaing Project RW
09 6 Rd.No.: 013000 1.95 CN 6/12022 97.5 97.5 97.5 E N/A
From: MP 0.00 To: MP 1,95
Gravel to Chip Seal
Total 2022 Project Cost $97,500 TOTALS 97.5 97.5 97.5
07 PE 10 10 10
08 Programmatic Bridge Program RW 5 5 5
09 7 __ CN 50 50 50
17
18
19 Total 2022 Project Cost $65 000 TOTALS 65 65 10 5 50
Phase Fundina BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Six Year Transportation Improvement Program
Agency Mason County 7/20/2021 From 2022 to 2027
Co.No.: 13 Co.Name:Mason County Hearing Date: Adoption Date.
City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
m A. Federal Aid No. B. Bridge No. Fund Source Information Expenditure Schedule Projects Only
o` a C. ProjedTiUe u d FederalFundin R/W
'� D. Street/Road Name of Number J m Phase Federal Federal State 4th Required
a Z3 Q c Envir Type
u. E. Beginning MP or road-Ending MP or road o a a Start Fund Cost by Fund State Local Total tat 2nd 3rd thru Date
F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
07 PE 10 10 10 10 10 30
O8 County-Wide Small Capital Projects RW 5 5 5 5 5 15
09 8 -_ CN 85 85 85 85 85 255
17
18
19 Total 2022 Project Cost $100,000 TOTALS 100 100 100 100 100 300
07 PE 10 10 10
O8 Neighborhood Roadway Safety Grants RW
09 9 _ CN
17
18
19 Total 2022 Project Cost $10,000 TOTALS 10 10 10
CRP PE 1/12022 RAP 5 5 5
North Shore Rd Cady Cr.Culy.Repl. RW 2/12022 15 15 15
O8 10 Rd.No.: 70390 0.10 CN 7/12022 RAP 245 35 280 280 DCE 221
From: MP6.9 To: MP 7A
Clear Zone Project
Total 2022 Project Cost $300,000 TOTALS HSIP 250 50 300 20 280
CRP 2022 PE 12/12021 RCO 29 6 35 35
Uncle Johns Upper Culvert RW 2/12022 10 5 15 15
09 11 Rd.No.: 23500 _ CN 7/12022 RCO 369,48 75 444.475 430
From: MP 0.64 To: MP 0.64
Replace existing culvert with a new structure
Total 2022 Project Cost $494,475 TOTALS 408.48 86 494.475 35 445
CRP 2023 PE 4/12022 RCO 298 52 350 350
Uncle Johns Lower Culvert RW 5/12022
09 12 Rd No.:23500 _ CN 7/12022
From MP 1.02 To:MP 1.02
Remove existing culvert and replace as needed
Total 2022 Project Cost $350,000 TOTALS 298 52 350 350
CRP 2024 PE 7/12020 RCO 29 6 35 35
Dayton Creek Culvert RW 2112021 10 5 15 15
07 13 Rd No.:04450 _ CN 8/12021 RCO 369.48 75 444.475 444
From MP 0.33 To:MP 0.33
Replace existing culvert with a new structure
Total 2022 Project Cost $494,475 ITOTALS 408.48 86 494.475 50 444
PE 2/1/2022 STPR 730,01 9.99 740 740
Harstine Island Polyester Overlay RW
07 14 Rd.No.: 30000 010 CN 6/1/2022 1954.9 305.1 2260 2260
From:0.12 To. 0 40
Deck Repair
Total 2022 Project Cost $3.000,000 TOTALS 2684.91 315.09 3000 740 2260
Phase Fundina BRAG-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 2 of 5
Six Year Transportation Improvement Program
Agency: Mason County 7/20/2021 From 2022 to 2027
Co.No.: 13 Co.Name:Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.:
Project Identification t Project Costs in Thousands of Dollars Federally Funded
M. A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Projects Only
on C. Project Title u w Federal Fundin R/W
-a D. Street/Road Name of Number o t Phase Federal Federal State 4th Required
ti Z E. Beginning MP or road-Ending MP or road o a o_ Envir Type
9 9 9 F Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Date
F. Describe Work to be Done (mm/dd/ Code Phase Source Funds Funds Funds 6th m
1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Clear Zone Improvements PE 5/1/2022 HSIP 89.1 9.9 99 99
07 Rd.No.:91100-Arcadia Road RW 7/12022 HSIP 19.8 2.2 22 22
07 15 Rd.No: 04450-Highland Road 14.76 CN 1/31/2023 HSIP 984.6 109.4 1094 1094
07 Rd.No.: 90100-Shelton Matlock Road
08 Rd.No.: 14880-Kamilche Point Road
Total 2022 Project Cost $1,215,000 TOTALS 1093.5 121.5 1215 121 1094
CRP PE 1/1/2022 200 200 200 200
Belfair Connector-Log Yard Road E RW 10/12022 50 50 50 100
16 Rd.No.: _ CN
From: SR3 To: Belfair Freight Corrido
Design for new construction
Total 2021 Project Cost $250,000 TOTALS 250 250 250 300
CRP2019 PE 6/1/2022 50 50 50
BeUair Connector•Romance Hill RW 7/1/2022 50 50 50
09 17 Rd.No.: $6500 CN
From: SR 3 To: Belfair Freight Corrido
Design for new construction
Total 2022 Project Cost $100,000 TOTALS 100 100 100
PE 1/12022 FbD 10 10 10
Skokomish Valley Road Reconstruction RW 122022
08 18 Rd.No.:41640 040 CN 3/12023 FLAP 1600 1600 1600 TBD
From: MP 3.8 To: MP 4.6
Road reconstruction partner w/Mason Cons Dist$8M total project cost
Total 2022 Project Cost $1,610,000 TOTALS 1610 1610 101 1600
CRP 2011 PE 1/12022 RATA 34 6 40 40
North Island Drive Culvert Replacement RW 522022 20
Rd.No.: 39630-North Island Drive CN 7/152023 RATA 720
07 19 From: MP 3.46 To: MP 3.47 0.01
Replace existing culvert with a new structure
Total 2022 Project Cost $40,000 TOTALS 34 6 4060 720
CRP2021 PE 3/1/2022 RATA 5 5 10
North Shore Road-Great Bend Culvert Replacement RW 522022 15 15 15
08 20 Rd.No.: 70390 0.10 CN 7/12022 RATA 245 35 280 280
From: MP 16.6 To: MP 16.7
Replace existing culvert with a new structure
Total 2022 Project Cost $300,000 TOTALS 250 50 300 305
CRP 2020 PE 3/12022 RATA 120 120 240
Old Belfair Hwy RW 5/12023 100 100 100
08 21 Rd.No.: 98250 0.40 CN 4/12024 RATA 1080 132 1212 1432
From: MP 1.2 To: MP 1.6
3R Improvement-Resurfacing,Restoration and Rehabilitation
Total 2022 Project Cost $1,432,000 TOTALS 1200 232 1432 340 i 1432
Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 3 of 5
Six Year Transportation Improvement Program
Agency: Mason County 7/20/2021 From 2022 to 2027
Co.No.: 13 Co.Name: Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.:
Project Identification Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Projects Only
o .o a C. Project Title L_-- P
Federal Fundin R/Waz D. Street/Road Name of Number Federal Federal State 4th Required
E. Beginning MP or road-Ending MP or roadF Fund Cost by Fund State Local Total 1st 2nd 3rd ihN Envir Type Date
F. Describe Work to be Done Code Phase Source Funds Funds Funds 6th m3 6 10 11 1 12 1 13 1 14 15 16 17 18 19 20 21
Trails Road Alternate Route-Rasor Road PE
Rd.No.62310 RW 9/3/2022 150 150 150
22 CN
From: MP. To: MP.
ROW acquisition
Total 2022 Project Cost $150,000 TOTALS 150 150 150
WSDOT/County Intersection Feasabllity Study PE 7/12022 40 40
Johns Prairie/SR3:Clifton Old Belfair Hwy SR300 RW
07 23 Rd.No.: 0.10 CN
From: MP To: MP
Feasability Study
Total 2022 Project Cost $40,000 TOTALS 40 40
PE RAP 36.9 4.1 41 41
Shelton Valley Culvert WINTER CREEK RW 10 10 10
26 Rd.No.: 05930 0.12 CN 455A 50.6 506 506
From: MP 1.94 To: 2.06
Replace existing culvert with new structure(winter creek)
Total 2022 Project Cost $557,000 TOTALS 492.3 64.7 557 557
PE 1/12025 400
Trails Road Realignment RW 10/12025 50
07 27 Rd.No.:62310 0.40 CN 4/12026
From: MP 0.5 To: MP 1.6
Curve Realignment
Total 2022 Project Cost TOTALS 450
PE 6/12023 210
Log Yard Road W Freight Upgrade RW 7/12024 50
CN 4/12025 1325
28
3R Improvement-Resurfacing,Restoration and Rehabilitation
Total 2022 Project Cost TOTALS 1585
Mason Benson Intersection Safety PE 6/12021 40
RW 10
Rd.No.63010 CN 300
29 From:MP 2.5 To:MP 2.6 0.10
Improve sight distance
Total 2022 Project Cost TOTALS 350
Phase Fundin BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program
PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State
RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Altematives Program Emergency Management funds
CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board
Page 4 of 5
Six Year Transportation Improvement Program
Agency Mason County 7/20/2021 From 2022 to 2027
Co.No.. 13 Co.Name. Mason County Hearing Date: Adoption Date:
City No. --- MPO/RTPO. Peninsula Amend Date: - Resolution No.:
Project Identfication Project Costs in Thousands of Dollars Federally Funded
A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Project Only
C. Project Title iu m Federal FundingRAN
aD. Street/Road Name of Number 8 t Phase Federal Federal State 4th Required
li Z E. Beginning MP or road-Ending MP or road o a a Envir Type
g r Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Date
F. Describe Work to be Done mm/dd/ Code Phase Source Funds Funds Funds 6th mm/
1 3 6 8 9 10 11 12 13 1 14 15 16 17 18 19 20 21
PE 6/1/2021 120
Frieght Corridor Trail Multimodal trail RW
30 C N
3R Improvement-Resurfacing,Restoration and Rehabilitation
Total 2022 Project Cost TOTALS 120
TOTALS 25.42 5099.119 4951.3 2351.5 7302.729 4376 8910 150 3242
Future ConsiderationsMishlist
Completion of Trails road Altemate Route-Rasor Road in phases Log Yard Port of Bremerton Industrial Loop Connectivity Planning
Cloquallum Road MP 4.6 to 5.2 curve realignments Gravel Road Conversions
Cloquallum Road MP 6.6 to 7.2 widening
Shelton Matlock Road MP 15.36 to 16.5 realign pave shoulders
Johns Prairie Road add paved shoulders RR tracks to old capital hill rd Eells Hill Road
Guardrail upgrades-Brockdale,McReavy,and Johns Prairie
Terrace Blvd Road and Hwy 101 intersection-partner project with WSDOT Webb Road
Brockdale and Island Lake Road intersection-partner project with City of Shelton
Illumination intersections county wide
Union Boat Launch Resurfacing
Trail near Roessel Road
New Roads Consideration
McEwan Prairie to Brockdale 101 connection
Johns Prairie and Hwy 3 connection
Connection between Cloquallum and City Center exit
Page 5 of 5
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins P.E., PLS/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: September 28, 2021
INTERNAL REVIEW (please check all that apply): o Budget/Finance
❑ Human Resources X Legal ❑ Other — please explain
ITEM: Private Line Occupancy Permit
EXECUTIVE SUMMARY:
David Sweet, the Owner of parcel #32207-50-00915 located at
21951 NE North Shore Road, has applied for Private Line Occupancy. Mr. Sweet
would like to run a septic transport line and a line for future use under and across
the North Shore road (see attached map).
BUDGET IMPACT:
No budget impacts. An application fee of $200 has been paid to process the proposed
Private Line Occupancy Permit.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board approve the Private Line Occupancy Permit granting
permission to construct, operate and maintain the septic transport line and future
use line Under and across the North Shore Road for parcel number 32207-50-00915
(address 21915 NE North Shore Road).
Attachments:
1. PLO (Page A-4, Area Map)
IN THE MATTER OF THE APPLICATION OF David Sweet
FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,
AND MAINTAIN Septic transport tine.
ALONG AND UNDER NE North Shore Road,
A COUNTY MAINTAINED ROAD LOCATED IN MASON COUNTY, WASHINGTON
Application of David Sweet with principal residence located at 21951 NE North Shore Road,
Tahuya,WA 98588,by and through David Sweet,for a private line utility occupancy permit
to construct, operate and maintain a private waterline under county roads and highways in
Mason County, Washington, as set forth in attached Exhibit "A", having come before the
County Commissioners of Mason County, Washington during a regularly scheduled public
meeting,on the day of .20_,and that it is in the public interest to allow
the private line utility occupancy permit herein granted;
NOW THEREFORE, IT IS ORDERED that a non-exclusive private line utility occupancy
permit be,and the same is hereby given and granted to operator,and its successors and assigns,
hereinafter referred to as the"Permittee", for a period commencing from and after the date of
the entry of this order for the purposes, at the location(s), and upon the express terms and
conditions as described herein, and terminating as provided herein.
L DEFINITIONS
For the purposes of this private line utility occupancy permit, terms, phrases, words, and their
derivations not defined herein that are defined in Title 12 of the Mason County Code or the
Manual on Accommodating Utilities in the Mason County Right-of-Way published by the
County Engineer(the"Manual"), shall have the same meaning or be interpreted as provided in
Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the
Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12
of the Mason County Code or the Manual refers to the same as may be amended, revised,
updated,re-enacted or re-codified from time to time.
II. GRANT
The County of Mason(hereafter the"County")hereby grants to the Permittee a non-exclusive
private line utility occupancy permit(hereinafter"Permit")which,once it becomes effective
shall authorize the Permittee to enter upon the road rights-of-way located within the Permit
Area for the purpose of maintaining,repairing,replacing, which grant shall be limited to the
following described purpose(s): Septic transport line along and under North Shore Road
to serve parcel number: 32207-50-00915.
1
Such grant is subject to and must be exercised in strict accordance with and subject to this
Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,
regulations and ordinances. Permittee's exercise of any rights granted pursuant to the Permit
is subject to the exercise of the County's police powers, and other regulatory powers as it may
have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit
does not include permission to enter into or upon the road rights-of-way for any purposes others
than the purposes expressly described herein. Permittee has a duty to notify the County of any
change in use or condition of the utility facilities that may affect the status of the utility facilities
as(a)private line(s) or the impact of the utility facilities upon the road rights-of-way.
III. UTILITY PERMIT REQUIRED
Permittee shall not commence or perform work to install, construct, maintain repair, replace
adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-
way (hereafter collectively or individually the "Work"), without first applying for, paying all
associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason
County Code. In any utility permit so issued, the County may impose, as a condition of the
granting the utility permit, such conditions and regulations as may be necessary for the
protection, preservation and management of the road rights-of-way, including, by way of
example and not limitation, for the purpose of protecting any structures in the road
rights-of-way,maintaining proper distance from other utilities, ensuring the proper restoration
of such road rights-of-way and structures, and for the protection of the County and the public
and the continuity of pedestrian and vehicular traffic.
Permittee shall first file with the County Engineer its application for a utility permit to do such
Work together with plans and specifications showing at a minimum:
A. The position,depth and location of all such utility facilities sought to be constructed,
laid, installed or erected at that time, showing their relative position to existing county roads,
rights-of-way or other county property upon plans drawn to scale, hereinafter collectively
referred to as the"map of definite location;
B. The class and type of material and equipment to be used, manner of excavation,
construction, installation, backfill, erection of temporary structures, erection of permanent
structures,traffic control,traffic turnouts and road obstructions;
C. The manner in which the utility facility is to be installed;
D. Measures to be taken to preserve safe and free flow of traffic;
E. Structural integrity of the roadway,bridge,or other structure;
F. Specifications for the restoration of the county road, right-of-way or other county
property in the event that the road right of way will be disturbed by the Work; and
2
G. Provision for ease of future road maintenance and appearance of the roadway.
Provision shall be made for known or planned expansion of the utility facilities, particularly
those located underground or attached to bridges or other structures within the road right-of-
way-
The location,alignment and depth of the utility facilities shall conform with said map of definite
location, except in instances in which deviation may be allowed thereafter in writing by the
County Engineer pursuant to application by Permittee.
All such Work shall be subject to the approval of and shall pass the inspection of the County
Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work on account of granting the said utility permits.
IV. RESTORATION OF ROAD RIGHT OF WAY
In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit,
public or private property,the Permittee shall at its own expense and with all convenient speed,
complete the work to repair and restore the county road right-of-way, or the public or private
property so disturbed or damaged, and leave the same in as good or better condition as before
the Work was commenced, to the reasonable satisfaction of the County Engineer. The
Permittee shall pay all costs of and expenses incurred in the examination, inspection and
approval of such restoration or repair.
The County Commissioners and/or County Engineer may at any time do, order or have done
any and all work that they consider necessary to restore to a safe condition such County road
right-of-way or other County property left by the Permittee or its agents in a condition
dangerous to life or property,and the Permittee,upon demand, shall pay to the County all costs
of such work.
V. PERMITTEE WORK IN RIGHT OF WAY
Permittee expressly agrees and understands that,with regard to Work within the road rights-of-
way:
A All of Permittee's utility facilities and Work within the road rights-of-way or other
County property shall be performed in compliance with the provisions of Title 12 MCC, the
Manual, the administrative regulations adopted by the County Engineer, other
County-established requirements for placement of utility facilities in road rights-of-way,
including the specific location of utility facilities in the road rights-of-way, and all applicable
laws,rules, regulations and ordinances;
B. In preparing plans and specifications for the Work the Permittee shall use the
Manual. Prior to commencement of any Work, Permittee shall submit such plans and
specifications to the County Engineer for review and approval together with the adequate
exhibit depicting the existing or proposed location of the utility facility in relation to the road,
including right-of-way or easement lines; relationship to currently planned road revisions, if
3
applicable; and all locations and situations for which deviations in depth of cover (including
the proposed method of protection)or other locational standards that are anticipated;
C. All Work subject to this Permit shall be done in such a manner as not to interfere,
other than in ways approved by the County, with the construction, operation and maintenance
of other utilities,public or private,drains,drainage ditches and structures,irrigation ditches and
structures,located therein,nor with the grading or improvements of such.County roads,rights-
of-way or other County property;
D. The owners and operators of all utility facilities (public or private) installed in the
Permit.Area or other county property prior in time to the utility facilities of the Permittee,shall
have preference as to the alignment and location of such utilities so installed with respect to the
Permittee.Such preference shall continue in the event of the necessity of relocating or changing
the grade of any such county road or right-of-way;
E. Permittee shall perform.the Work and operate its utility facilities in a manner that
minimizes interference with the use of the road rights-of-way by others, including others that
may be installing utility facilities; and
F. The County may require that Permittee's utility facilities be installed at a particular
time, at a specific place, or in a particular manner as a condition of access to a particular road
or road right-of-way;may deny access if a Permittee is not willing to comply with the County's
requirements;and may remove, or require removal of,any utility facility that is not installed in
compliance with the requirements established by the County,or which is installed without prior
County approval of the time, place, or manner of installation and charge the Permittee for all
the costs associated with removal; and may require Permittee to cooperate with others to
minimize adverse impacts on the road and road rights-of-way through joint trenching and other
arrangements.
G. The County may inspect the utility facilities at any time reasonable under the
circumstances to ensure compliance with this Permit and applicable law, including to ensure
that the private line utility facilities are constructed and maintained in a safe condition. If an
unsafe condition is found to exist,the County, in addition to taking any other action permitted
under applicable law, may order the Permittee, in writing, to make the necessary repairs and
alterations specified therein forthwith to correct the unsafe condition on a time-table established
by the County which is reasonable in light of the unsafe condition. The County has the right to
correct, inspect, administer, and repair the unsafe condition if the Licensee fails to do so, and
to charge the Permittee therefor. The right of the County to conduct such inspections and order
or make repairs shall not be construed to create an obligation therefore, and such obligation to
construct and maintain its utility facilities in a safe condition shall at all times remain the sole
obligation of the Permittee.
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H. When required by the County, Permittee shall make information available to the
public regarding any Work involving the ongoing installation, construction, adjustment,
relocation, repair or maintenance of its utility facilities sufficient to show(1)the nature of the
work being performed; (2)where it is being performed; (3)its estimated completion date; and
(4)progress to completion.
L PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC COMMUNICATIONS,
POWER,CONTROL SYSTEMS,OTHER TYPES OF CABLES AND PIPELINES MAY BE
BURIED ON THE RIGHT OF WAY. Before beginning any underground work,Permittee will
contact the appropriate personnel to have such facilities located and make arrangements as to
protective measures that must be adhered to prior to the commencement of any work within the
road and road rights-of-way. In addition to the liability terms elsewhere in this Agreement,
Permittee shall indemnify and hold the County and its elected and appointed officers,
employees and agents harmless against and from all cost, liability, and expense whatsoever
(including,without limitation,attorney's fees and court costs and expenses)arising out of or in
any way contributed to by any act or omission of Permittee, its contractor, agents and/or
employees,that cause or in any way or degree contribute to(1) any damage to or destruction of
any such facilities by Permittee,and/or its contractor,agents and/or employees,on the County's
property,(2)any injury to or death of any person employed by or on behalf of any entity,and/or
its contractor,agents and/or employees,on the road rights-of-way,and/or(3) any claim or cause
of action for alleged loss of profits or revenue, or loss of service, by a customer or user of
services or products of such company(ies).
J. Permittee shall continuously be a member of the State of Washington one number
locator service under RCW 19.122, or an approved equivalent,and shall comply with all such
applicable rules and regulations.
K. Except in the event of emergency as described below,Permittee and its agents may
not enter upon the permit area to perform work for which a utility permit is required,unless and
except upon two-business days notice to the County Engineer.
L. In the event of an emergency involving the threat of imminent harm to persons or
property,and for purposes of taking immediate corrective action,Permittee and its agents may
enter the Permit Area without advance notice to the County as long as such entry is for the sole
purpose of addressing the emergency; provided however, that if any entry for such purposes
would require issuance of a utility permit,Permittee shall give the County verbal or telephonic
notice of the places where and the manner in which entry is required prior to such entry,
promptly followed by written notice. In all cases, notice to the County shall be given as far in
advance as practical prior to entry or as soon as practicable after entry upon the road right-of-
way-
M. Permittee shall promptly reimburse the County for its reasonable and direct costs
incurred in responding to an emergency that is caused,created by or attributable to the presence,
construction,maintenance,repair,or operation of Permittee's utility facilities in the road rights-
of-way.
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N. If, during any Work, Permittee or its agents discover scientific or historic artifacts,
Permittee or its agents shall immediately notify the County of said discovery and shall protect
such artifacts in a manner as specified by the County. Any such artifact shall be the property
of the County if the County wishes to own it.
VI. PROTECTION OF PUBLIC
All Work done under this Permit shall be done in a thorough and workman-like manner. In the
performance of any Work, including without limitation, the opening of trenches and the
tunneling under county roads,right-of way or other county property, the Permittee shall leave
such trenches, ditches and tunnels in such a way as to interfere as little as possible with public
travel and shall take all due and necessary precautions to guard the same, so that damage or
injury shall not occur or arise by reason of such Work; and where any of such trenches,ditches
and tunnels are left open at night,the Permittee shall place warning lights,barricades and other
appropriate protective devices at such a position as to give adequate warning of such Work.
The Permittee shall be liable for any inj ury to person or persons or damage to property sustained
arising out of its carelessness or neglect, or through any failure or neglect to properly guard or
give warning of any trenches,ditches or tunnels dug or maintained by the Permittee.
VII. POLICE POWERS
The County,in granting this Permit,does not waive any rights which it now has or may hereafter
acquire with respect to county roads, rights-of-way or other county property and this Permit
shall not be construed to deprive the county of any powers, rights or privileges which it now
has or may hereafter acquire to regulate the use of and to control the county roads,right-of-way
and other county property covered by this Permit. The County retains the right to administer
and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve
a particular right to regulate, or reference a particular regulation, shall not be interpreted by
negative implication or otherwise to prevent the application of a regulation to the Permittee.
VIII. RELOCATION
Permittee shall,in the course of any Work,comply with the following requirements:
A. The Permittee shall,by a time specified by the County,protect,support,temporarily
disconnect, relocate, or remove any of its utility facilities when required by the County by
reason of traffic conditions; public safety; road right-of-way construction; road right-of-way
repair (including resurfacing or widening); change of road right-of-way grade; construction,
installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines,
tracks, communications system, other public work, public facility, or improvement of any
government-owned utility; road right-of-way vacation; or for any other purpose where the
County work involved would be aided by the removal or relocation of the utility facilities.
Collectively, such matters are referred to below as the "public work."
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Permittee acknowledges and understands that any delay by Permittee in performing the above
described work may delay, hinder, or interfere with the work performed by the County and its
contractors and subcontractors done in furtherance of such Public Work and result in damage
to the County, including but not limited to, delay claims. Permittee shall cooperate with the
County and its contractors and subcontractors to coordinate such Permittee work to
accommodate the Public Work project and project schedules to avoid delay, hindrance of, or
interference with the Public Work. The County shall make available to the Permittee a copy of
the Six Year Transportation Program and the County's annual construction program after
adoption each year. It is anticipated these programs will aid the Permittee in planning
construction programs.
B. Permittee has a duty to protect its utility facilities from work performed by the
County within the road rights-of-way. The rights granted to the Permittee herein do not
preclude the County, its employees, contractors, subcontractors, and agents from blasting,
grading, excavating, or doing other necessary road work contiguous to Permittee's utility
facilities; providing that, the Permittee shall be given a minimum of forty-eight (48) hours
notice of said blasting or other work in order that the Permittee may protect its utility facilities.
C. In the event of an emergency, or where the utility facility creates or is contributing
to an imminent danger to health, safety, or property, the County may protect, support,
temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior
notice,and charge the Permittee for costs incurred.
D. If any Person that is authorized to place facilities in the road right of way requests
the Permittee to protect, support, temporarily disconnect, remove, or relocate the Permittee's
utility facilities to accommodate the construction, operation, or repair of the facilities of such
other person,the Pennittee shall,after 30 days' advance written notice,take action to effect the
necessary changes requested; provided that, if such project is related to or competes with
Permittee's service,or if the effect of such changes would be to permanently deprive Permittee
of the beneficial enjoyment of this Permit for its intended purposes through interference with
the operation of Permittee's utility facilities or otherwise, Permittee shall not be required to
relocate its utility facilities. Unless the matter is governed by a valid contract or a state or
federal law or regulation, or unless the Permittee's utility facilities were not properly installed,
the reasonable cost of the same shall be borne by the Person requesting the protection,support,
temporary disconnection,removal,or relocation at no charge to the County, even if the County
makes the request for such action.
E. The Permittee shall, on the request of any person holding a valid permit issued by a
governmental authority, temporarily raise or lower its wires to permit the moving of buildings
or other objects. The expense of such temporary removal or raising or lowering of wires shall
be paid by the person requesting the same.
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The County of Mason will accept liability for direct and actual damages to said Permittee that
are the result of the negligence of Mason County, its trustees, officers,employees,contractors,
subcontractors or agents while performing County improvement or Public Works projects
enumerated in Section VIII, paragraph B. Direct and actual damages are specifically limited
to physical damage to properly installed and located infrastructure of the Permittee and the cost
to repair such physical damage. Mason County retains the right to assert all applicable defenses
in the event of a dispute including contributory_negligence on the part of the Permittee. Mason
County shall in no way be liable for incidental damages claimed to arise from such actions.
All Work to be performed by the Permittee under this section shall pass the inspection of the
County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work.
IX. PRESERVATION OF MONUMENTS/MARKERS
Before any Work is performed under this permit which may affect any existing monuments or
markers of any nature relating to subdivisions,plats,roads and all other surveys,the Permittee
shall reference all such monuments and markers. The reference points shall be so located that
they will not be disturbed during the Permittee's Work and operations under this Permit. The
method of referencing these monuments or other points to be referenced shall be approved by
the County Engineer. The replacement of all such monuments or markers disturbed during
construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24
and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other
markers lost,destroyed,or disturbed, and the expense of replacement by approved monuments
shall be borne by the Permittee.
A complete set of reference notes for monument and other ties shall be filed with the office of
the Mason County Engineer.
X. VACATION OF ROAD RIGHT-OF-WAY
If at any time the County shall vacate any County road or right-of-way or other County Property
which is subject to rights granted by this Permit and said vacation shall be for the purpose of
acquiring the fee or other property interest in said road or right-of-way for the use of the County,
in either its proprietary or governmental capacity, then the Board of Mason County
Commissioners may,at its option,and by giving thirty(30)days written notice to the Permittee,
terminate this Permit with reference to such county road right-of-way or other County property
so vacated,and the County of Mason shall not be liable for any damages or loss to the Permittee
by reason of such termination. It has been the practice of Mason County to reserve easements
for utilities at the time of road vacation, and will continue to be the practice until such time the
Board of Mason County Commissioners direct a change of practice.
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XI.FINANCIAL SECURITY
A. Insurance It is intended that the following insurance requirements shall apply to the
person performing the Work in the road right-of-way. Permittee and Permittee's contractors
shall not perform or cause to be performed any Work, unless and until Permittee(to the extent
Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent
Permittee's contractor performs any of the Work in the road right-of-way) provide certificates
of insurance evidencing that Permittee or Permittee's contractors are in compliance with the
following requirements, including, maintaining insurance in at least in the following amounts:
1. COMMERCIAL GENERAL LIABILITY insurance to cover liability,
bodily injury, and property damage. The Commercial General Liability insurance shall be
written on an occurrence basis, with an aggregate limit location endorsement for the Permit
Area,and shall provide coverage for any and all costs, including defense costs, and losses and
damages resulting from personal injury, bodily injury and death, property damage, products
liability and completed operations arising out of the Work. Coverage must be written with the
following limits of liability:
Bodily and Personal Injury&Property Damage
$ 1,000,000 per Occurrence
$ 2,000,000 aggregate
2 WORKERS'COMPENSATION insurance shall be maintained by Permittee's
contractor to comply with statutory limits for all employees,and in the case any work is sublet,
the contractor shall require its subcontractors similarly to provide workers' compensation
insurance for all the employees.
3. COMPREHENSIVE AUTO LIABILITY insurance shall include owned,
hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per
occurrence.
The required insurance shall be maintained from the time that Work in the road right-of-way
commences until the Work is complete and the utility permit issued for said Work has been
released by the County Engineer,or his or her designee.
If the Permittee or its contractors and subcontractors do not have the required insurance, the
County may require such entities to stop operations until the insurance is obtained and
approved-
Permittee shall, or shall cause its contractors to, file with the application for a utility permit,
certificates of insurance reflecting evidence of the required insurance in a form and content
approved by the County's Risk Manager. All coverage shall be listed on one certificate with
the same expiration dates.
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The certificates shall contain a provision that coverages afforded under these policies will not
be canceled until at least 30 days'prior written notice has been given to the County.
In the event that the insurance certificate provided indicates that the insurance shall terminate
or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least
30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance
as proof that equal and like coverage has been or will be obtained prior to any such lapse or
termination during the balance of the period of the Permit.
The County reserves the right, during the term of the Permit, to require any other insurance
coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk
management practices and principals based upon the loss exposures.
Each insurance policy required pursuant to this Permit shall be primary and non-contributing
as respects any coverage maintained by the County and shall include an endorsement reflecting
the same. Any other coverage maintained by County shall be excess of this coverage herein
defined as primary and shall not contribute with it. The certificate of insurance must reflect
that the above wording is included in all such policies.
Each insurance policy obtained pursuant to this Permit shall be issued by financially sound
insurers who may lawfully do business in the State of Washington with a financial rating at all
times during coverage of no less than rating of"A" and a class of"X" or better in the latest
edition of`Best's Key Rating Guide"published by A.M.Best Company,or such other financial
rating or rating guide approved in writing by the County's risk manager. In the event that at
any time during coverage, the insurer does not meet the foregoing standards, Permittee shall
give or shall cause its contractors to give prompt notice to the County and shall seek coverage
from an insurer that meets the foregoing standards. The County reserves the right to change
the rating or the rating guide depending upon the changed risks or availability of other suitable
and reliable rating guides.
Comprehensive general liability insurance policies and coverage obtained pursuant to this
Permit shall include an endorsement(standard ISO form CG 24-17) deleting all exclusions
for work or incidents occurring within any distance from a railroad track or railroad property,
or on, over,or under a railroad track.
Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless
approved of by the County Risk Manager or designee.
Commercial general liability insurance policies obtained pursuant to this Permit shall name the
County as an additional insured without limitation,pursuant to an endorsement approved of by
the County's Risk Manager or designee.
Permittee or Permittee's Contractors' insurers, through policy endorsement, shall waive their
rights of subrogation against the County for all claims and suits. The certificate of insurance
must reflect this waiver of subrogation rights endorsement.
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B. Contractor Bond. All contractors performing Work on behalf of Permittee shall
be licensed and bonded.
C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and
shall cause its contractor(s)only as to subsection(9)below, to release, indemnify, defend and
hold harmless the county and the county's legal representatives,officers(elected or appointed),
employees and agents (collectively, "indemnitees") for, from and against any and all claims,
liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands,
judgments and expenses (including, without limitation, court costs, attorneys' fees, and costs
of investigation,removal and remediation and governmental oversight costs),environmental or
otherwise(collectively"liabilities") of any nature,kind,or description,of any person or entity,
directly or indirectly,arising out of,resulting from, or related to (in whole or in part):
1. this permit;
2. any rights or interests granted pursuant to this permit;
3. permittee's occupation and use of the road right of way;
4. permittee's operation of its utility facilities;
5. the presence of utility facilities within the right of way;
6. the environmental condition and status of the road right-of-way caused by,
aggravated by,or contributed to, in whole or in part,by permittee or its agents;or
7. the acts,errors,or omissions of third parties when arising out of the,installation,
construction,adjustment,relocation,replacement, removal, or maintenance of such third party
utility facilities within the road rights-of-way when such work is performed under authority of
the operator's utility permit or at the direction or under the control of the operator; or
8. any act or omission of permittee or permittee's agents;or
9. any act or omission of contractor or its employees, agents, or subcontractors
when arising out of the work.
Even if such liabilities arise from or are attributed to,in whole or in part, any negligence of any
indemnitee. The only liabilities with respect to which permittee's obligation to indemnify the
indemnitees does not apply are liabilities to the extent proximately caused by the sole
negligence or intentional misconduct of an indemnitee or for liabilities that by law the
indemniteees cannot be indemnified for.
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Upon written notice from the county,permittee agrees to assume the defense of any lawsuit or
other proceeding brought against any indemnitee by any entity, relating to any matter covered
by this permit for which permittee has an obligation to assume liability for and/or save and hold
harmless any indemnitee. Permittee shall pay all costs incident to such defense,including,but
not limited to, attorneys' fees, investigators' fees, litigation and appeal expenses, settlement
payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said
judgment within ninety(90) days after said suit or action shall have finally been determined if
determined adversely to mason county. upon the permittee's failure to satisfy said judgment
within the ninety(90) day period,this permit shall at once cease and terminate and the county
of mason shall have a lien upon permittee's utility facilities and all other facilities used in the
construction, operation and maintenance of the permittee's utility system which may be
enforced against the property for the full amount of any such judgment so taken against any of
the indemnitees.
Acceptance by the County of any Work performed by the Permittee at the time of completion
shall not be grounds for avoidance of this covenant.
XII. PERMIT NONEXCLUSIVE
This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the
County of Mason from granting rights to other utilities under,along,across,over and upon any
of the County roads, rights-of-way or other County property subject to this Permit and shall in
no way prevent or prohibit the.County of Mason from constructing, altering, maintaining or
using any of said roads rights-of-way, drainage structures or facilities, irrigation structures or
facilities, or any other county property or affect its jurisdiction over them or any part of them
with full power to make all necessary changes,relocations,repairs,maintenance,etc.,the same
as the County may deem fit.
XIII. SUCCESSORS AND ASSIGNS
All the provisions, conditions, regulations and requirements herein contained shall be binding
upon the successors and assigns of the Permittee and all privileges, as well as all obligations
and liability of the Permittee, shall inure to its successors and assigns equally as if they were
specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a
specifically named party shall be deemed to apply to any successor, heir, administrator,
executor or assign of such party who has acquired its interest in compliance with the terms of
this Permit or under law.
XIV. TRANSFER/ASSIGNMENT
Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an
Assignment Agreement. The Agreement must be signed and delivered back to the County of
Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect
to the Permit and guaranteeing performance under the terms and conditions of the Permit and
that transferee will be bound by all the conditions of the Permit and will assume all the
obligations of its predecessor. Such an assignment shall relieve the Permittee of any further
obligations under the Permit, including any obligations not fulfilled by Permittee's assignee;
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provided that, the assignment shall not in any respect relieve the Permittee, or any of its
successors in interest, of responsibility for acts or omissions, known or unknown, or the
consequences thereof, which acts or omissions occur prior to the time of the assignment. No
Permit may be assigned or transferred without filing or establishing with the county the
insurance certificates, security fund and performance bond as may be required pursuant to this
Permit.
XV. ANNEXATION
Whenever any of the County road rights-of-way or other county property as designated in this
Permit,by reason of the subsequent incorporation of any town or city,or extension of the limits
of any town or city, shall fall within the city or town limits; then, except to the extent allowed
by law, this Permit shall terminate in respect to the said roads, rights-of-way or other county
property so included with city or town limits;but this Permit shall continue in force and effect
to all county road rights-of-way or other county property not so included in city or town limits.
XVI. TERMITERMINATION/REMEDIES
A. Term. This Permit shall commence upon acceptance by the Permittee as provided
at Section XVIII herein and continue in PERPETUITY until terminated or otherwise
superseded by a subsequent franchise, private line utility occupancy permit, master road use
permit or other agreement of the Parties. In the event that it is determined by a court of
competent jurisdiction that, as a matter or law, the term provided for herein is unlawful, this
Permit shall be deemed to have a term for the maximum period allowed by law, and if no such
maximum period is readily and easily capable of being identified,for a term of not longer than
fifty(50) years.
B. Termination by County. Permittee has elected to obtain a Permit in lieu of a
franchise agreement. Permittee understands and agrees that,unlike a franchise,this Permit may
be terminated by the County with or without cause. This means that the County is not required
to have or provide a reason for the termination and that the County may terminate this Permit
in its sole discretion without penalty to the County and regardless of whether or not Permittee
is or is not in default;provided that,the County may not terminate this Permit for a reason that
is unlawful. The Parties agree that the only condition of termination by the County of this
Permit is that the County must give not less than ninety(90)days written notice to the Permittee
of termination. The County Engineer is authorized to exercise the right of the County to
terminate this Permit.
C. Termination upon Transfer/Assignment/Conveyance. This Permit shall
automatically terminate upon: (1)assignment of the Permit without the prior written consent of
the County in substantially the form of an Assignment Agreement (obtained by request), (2)
transfer of the utility facilities located with the Permit Area without prior written notice to the
County and mutual acceptance of an assignment of the Permit, (3) conveyance of the real
property or any part thereof benefited by the installation and operation of the utility facilities
without prior written notice to the County and mutual acceptance of an assignment of the
Permit,or(4)use of the utility facilities for the benefit of persons other than the owner/operator
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in a manner that no longer constitutes a de-minimis use of the road right-of-way.
D. Termination upon Removal of Utility Facilities. This Permit and all of the rights,
duties and obligations contained herein, shall terminate upon removal of all Permittee utility
facilities from the road right-of-way or abandonment and de-commissioning in place to the
reasonable satisfaction of and in the manner approved by the County Engineer and restoration
of the road right-of way to the satisfaction of the County Engineer.
E. Effect of Termination. On or before the effective date of termination or as otherwise
mutually agreed to by the Parties, Permittee shall remove its utility facilities from the road
rights-of-way and restore the road rights-of-way to the reasonable satisfaction of the County
Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and
de-commissioning of the utility facilities in the manner approved by and to the reasonable
satisfaction of the County Engineer. In the event that the Permittee fails to timely and
completely perform such work, the County may perform or complete such work at the cost of
the Permittee and Permittee shall be obligated to reimburse the County for such work within 30
days of invoice by the County.
F. Remedies. In addition to.the right of the County to terminate this Permit,the County
has the right to exercise any and all of the following remedies, singly or in combination,in the
event of Default. "Default" shall mean any failure of Permittee or its agents to keep, observe
or perform any of Permittee's or its agent's duties or obligations under this Permit:
1. Damages. Permittee shall be liable for any and all damages incurred by
County.
Z. Specific Performance. County shall be entitled to specific performance of
each and every obligation of Permittee under this Permit without any requirement to prove or
establish that County does not have an adequate remedy at law. Permittee hereby waives the
requirement of any such proof and acknowledges that County would not have an adequate
remedy at law for Permittee's commission of an Event of Default hereunder.
3. Injunction. County shall be entitled to restrain, by injunction, the actual or
threatened commission or attempt of an Event of Default and to obtain a judgment or order
specifically prohibiting a violation or breach of this Permit agreement without, in either case,
being required to prove or establish that County does not have an adequate remedy at law.
Permittee hereby waives the requirement of any such proof and acknowledges that County
would not have an adequate remedy at law for Permittee's commission of an Event of Default
hereunder.
4. Alternative Remedies. Neither the existence of other remedies identified in
this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the
County to commence an action for equitable or other relief and/or proceed against Permittee
and any guarantor for all direct monetary damages, costs and expenses arising from the Default
and to recover all such damages, costs and expenses, including reasonable attorneys' fees.
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Remedies are cumulative;the exercise of one shall not foreclose the exercise of others.
XVII. SUBSEQUENT ACTION
The County reserves for itself the right at any time upon ninety (90) days written notice to the
Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein
enumerated to conform to any state statute or county regulation,relating to the public welfare,
health, safety or highway regulation, as may hereafter be enacted,adopted or promulgated.
XVIII. ACCEPTANCE
Permittee shall execute and return to County a signed acceptance of the Permit granted
hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit
"A", and in accepting the Permit, Permittee warrants that it has carefully read the terms and
conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees
to abide by the same and acknowledges that it has relied upon its own investigation of all
relevant facts, that it has had the assistance of counsel or an opportunity to have assistance of
counsel, that it was not induced to accept a Permit, that this Permit represents the entire
agreement between the Permittee and the County. In the event the Permittee fails to submit the
acceptance as provided for herein within the time limits set forth in this section,the grant herein
is and shall become null and void.
XIX. RECORDING OF MEMORANDUM OF PERMIT
The Parties agree that a"Memorandum of Permit" in substantially the form attached hereto as
Exhibit"A",shall be filed for record with the Office of the Mason County Auditor upon written
acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee
if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,
this Permit is not intended nor shall it be construed to create an interest in land or constitute the
grant or conveyance of a real property interest by the County to the Permittee. The requirements
of this Section XIX are intended solely to provide notice of the existence of this Permit and the
terms and conditions there under, including inter-alia, the limitations upon assignment of the
Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor's tax
identification number of the parcel or parcels benefited by this Permit and a legal description
of each such parcel to be included in the Memorandum of Permit.
XX. MISCELLANEOUS PROVISIONS
A. Controlling Law/Venue. Any disputes concerning the application or interpretation
of any of the provisions of this Permit shall be governed by the laws of the State of Washington.
Venue of any action or arbitration brought under this Permit shall be in Mason County,
Washington or the Western District of Washington if an action is brought in federal court,
provided;however,that venue of such action is legally proper.
15
B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of any Work
done, suffered or permitted to be done by Permittee on any Permit area.
C. Waiver. No waiver by either party of any provision of this Permit shall in any way
impair the right of such party to enforce that provision for any subsequent breach, or either
party's right to enforce all other provisions of this Permit.
D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret
the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to
reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to
which such Party or Parties may be entitled.
E. Amendment. This Permit may be amended only by a written contract signed by
authorized representatives of Permittee and County of Mason.
F. Severability. If any provision of this Permit is held to be illegal, invalid or
unenforceable under present or future laws, such provision will be fully severable and this
Permit will be construed and enforced as if such illegal, invalid or unenforceable provision is
not a part hereof, and the remaining provisions hereof will remain in full force and effect. In
lieu of any illegal,invalid or unenforceable provision herein,there will be added automatically
as a part of this Permit, a provision as similar in its terms to such illegal, invalid or
unenforceable provision as may be possible and be legal,valid and enforceable.
G. Joint and Several Liability. Permittee acknowledges that, in any case in which
Permittee and Permittee's contractors are responsible under the terms of this Permit, such
responsibility is joint and several as between Permittee and any such Permittee's contractors;
provided that, the Permittee is not prohibited from allocating such liability as a matter of
contract.
H. Notices. Any notice contemplated, required, or permitted to be given under this
Permit shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail,
return receipt requested; or(b) a nationally recognized overnight mail delivery service, to the
Party and at the address specified below, except as such Party and address may be changed by
providing no less than thirty(30)days' advance written notice of such change in address.
Permittee: David Sweet
6308 Greengate PI SE
Port Orchard, WA 98367
Grantor: Mason County Public Works
100 W Public Works Drive
Shelton, WA 98584
16
I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation
upon the County to determine the adequacy or sufficiency of Permittee's plans and
specifications or to ascertain whether Permittee's proposed or actual construction, installation,
testing, maintenance, repairs, replacement, relocation, adjustment or removal is adequate or
sufficient or in conformance with the plans and specifications reviewed by the County. No
approval given, inspection made, review or supervision performed by the County pursuant to
this Permit shall constitute or be construed as a representation or warranty express or implied
by County that such item approved, inspected, or supervised, complies with laws, rules
regulations or ordinances or this Permit or meets any particular standard, code or requirement,
or is in conformance with the plans and specifications, and no liability shall attach with respect
thereto. County and inspections as provided herein, are for the sole purpose of protecting the
County's rights as the owner and manager of the road rights-of-way and shall not constitute any
representation or warranty, express or implied, as to the adequacy of the design, construction,
repair, or maintenance of the utility facilities, suitability of the permit area for construction,
maintenance, or repair of the utility facilities, or any obligation on the part of the County to
insure that work or materials are in compliance with any requirements imposed by a
governmental entity. County is under no obligation or duty to supervise the design,
construction,installation,relocation,adjustment,realignment,maintenance,repair,or operation
of the utility facilities.
J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure
to perform an obligation set forth herein to the extent such failure is caused by war, act of
terrorism or an act of God, provided that such Party has made and is making all reasonable
efforts to perform such obligation and minimize any and all resulting loss or damage.
K. Construction. All pronouns and any variations thereof shall be deemed to refer to
the masculine,feminine or neuter, singular or plural,as the identity of the Party or Parties may
require. The provisions of this Permit shall be construed as a whole according to their common
meaning, except where specifically defined herein, not strictly for or against any party and
consistent with the provisions contained herein in order to achieve the objectives and purposes
of this Permit.
L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of
this Permit or in the future as contemplated herein, are hereby incorporated by reference as
though fully set forth herein.
M. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays, and legal holidays in the State of Washington,except that if the last day of any period
falls on any Saturday, Sunday, or legal holiday in the State of Washington,the period shall be
extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State
of Washington.
17
N. Entire Agreement. This Permit is the full and complete agreement of County and
Permittee with respect to all matters covered herein and all matters related to the use of the
Permit
Area by Permittee and Permittee's Contractors, and this Permit supersedes any and all other
agreements of the Parties hereto with respect to all such matters, including,without limitation,
all agreements evidencing the Permit.
O. No Recourse. Without limiting such immunities as the County or other persons may
have under applicable law, Permittee shall-have no monetary recourse whatsoever against the
County or its officials, boards, commissions, agents, or employees for any loss or damage
arising out of the County's exercising its authority pursuant to this Permit or other applicable
law.
P. Responsibility for Costs. Except as expressly provided otherwise, any act that
Permittee is required to perform under this Permit shall be performed at its cost. If Permittee
fails to perform work that it is required to perform within the time provided for performance,
the County may perform the work and bill the Permittee. The Permittee shall pay the amounts
billed within 30 days.
Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors
are subject to the same restrictions, limitations, and conditions as if the Work was performed
by the Permittee. The Permittee shall be responsible for all Work performed by its contractors
and subcontractors, and others performing Work on its behalf, under its control, or under
authority of its utility permit, as if the work were performed by it and shall ensure that all such
work is performed in compliance with this Permit, Title 12 MCC, the Manual and other
applicable law, and shall be jointly and severally liable for all damages and correcting all
damage caused by them. It is the Permittee's responsibility to ensure that contractors,
subcontractors, or other Persons performing work on the Permittee's behalf are familiar with
the requirements of the Permit,Title 12 MCC,the Manual,and other applicable laws governing
the work performed by them and further, for ensuring that such contractors and subcontractors
maintain insurance as required herein.
R. Survival of Terms. Upon the termination of the Permit,the Permittee shall no longer
have the right to occupy the Permit area. However, the Permittee's obligations under this
Permit to the County shall survive the termination of these rights according to its terms for so
long as the Permittee's utility facilities shall remain in whole or in part in the road rights-of-
way, except to the extent the County Engineer has approved abandonment in place. By way of
illustration and not limitation, Permittee's obligations to indemnify, defend and hold harmless
the County, provide insurance and a performance/payment bond pursuant to Section XI and
Permittee's obligation to relocate its utility facilities pursuant to Section VIII, shall continue in
effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent
that a County-approved transfer, sale, or assignment of the utility system is completed, and
another entity has assumed full and complete responsibility for the utility facilities or for the
relevant acts or omissions.
18
DATED at Shelton, Washington this day of 120
APPROVED: BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
County Engineer
Chair
Approved as to form:
Vice Chair
Chief D.P.A.
Commissioner
19
RECORDED AT THE REQUEST OF
AND AFTER RECORDING RETURN TO:
County of Mason
100 West Public Works Drive
Shelton WA 98584
Attn: County Engineer
EXHIBIT "A"
MEMORANDUM OF PERMIT
Title: David Sweet Private Line Occupancy Permit
Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington
Grantee: David Sweet
Description of Franchise Area: SEE EXHIBIT A-4
Parcel Number: 32207-50-00915
Legal Description: N 100' OF TR 7 &T.L. EX CO RD TR 1 OF SP #1725
A-1
ACCEPTANCE OF PERMIT
Private Line Utility Occupancy Permit effective 20
IlWe, am/our the RZMl 0aer of parcel(s) . ". -XV5
and I/we am/are the(Operator and) or(representative
authorized to) accept Permit on behalf of Pely3 -`S,�A- Uwe certify that this
Permit and all terms and conditions thereof are accepted by 1 1 ose-t-P without
qualification or reservation and guarantee performance hereunder. I/We certify that,to the
best of my/our knowledge,the assessor's tax identification number of the parcel or parcels
benefited by this Permit and a legal description of each such parcel are as described in the
attached exhibit. /
DATED this day of P � , 20
PERMITTEE(S)
By:
Title:
STATE OF )
j ss.
COUNTY OF
I certify that I know or have satisfactory evidence that is the
person who appeared before me, and said person acknowledged tha she signed this instrument, on oath
stated that she was authorized to execute the instrument and acknowledged it as the
0""n-t— of the L,'o pt,-41? to be the free and voluntary
act of such party for the uses and purposes mentioned in the instrument.
Dated: 9
NOTARY PUBLIC No Public
STATE OF WASHINGTON Print Name �• y �
ANTHONY HAYNES My commission expires /2?Jf-7S
MY COMMISSION EXPIRES
.tANUARY 28,2025
COMMISSION NO.21008124
A-2
MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT
THIS MEMORANDUM OF PERMIT is dated as of the_day of ,20
between the County of Mason,a legal subdivision of the state of Washington("County")and
David Sweet(Permittee") for septic transport line at 21951 NE North Share Road,Tahuya,.WA
98588(parcel number 32207-50-000915).
1. Pro e . County has,pursuant to Private Line Utility Occupancy Permit granted
to Permittee,the right,revocable at the will of the County,to use and occupy certain road rights-
of-way for the construction,installation,adjustment,maintenance,removal,repair,relocation and
operation of Permittee's utility facilities for the benefit of the herein described Property,upon the
terms and conditions of that certain permit agreement between.the parties accepted the day
of ,20_(the"Permit"), which terms and conditions are incorporated herein by
this reference. The property to be benefited by this permit is situated in the Mason County,
Washington, legally described in.Exhibit A attached hereto(herein called the "Property"). The
road right-of-way permit area("Permit Area") is also described in attached Exhibit.A.
2. Term. The term of the Permit is in perpetuity unless terminated.
3. Termination. County in its sole discretion may terminate all or part of the Permit
with or without cause upon no less than ninety(90)days written notice to the Permittee. Further,
this Permit will automatically terminate upon assignment without the prior written consent of
County, or upon transfer of the Property without the prior written consent of the County to an
assignment of the Permit or upon transfer of all or part of the utility facilities located in the Permit
Area without the prior written consent of the County to an assignment of the Permit.
4. Purpose of Memorandum of Permit. This memorandum of permit is prepared for
the purpose of recordation and notice and in no way modifies the Permit and is in no way
intended to or should be construed to create or convey an interest in land or the road right-of-way.
DATED this day of ,20_.
COUNTY OF MASON
County Engineer
Approved as to form:
Chief D.P.A.
A-3
FORM OF MEMORANDUM OF PERMIT
Description of Permit Area
i�
a
a
a
0
0 0
Z
w
z
Parcel 322075000915 Parcel#322075000915
21951 NE North Shore Rd
Septic Transport Line
Sweet PLO 21951 NE North Shore Rd
B-1
SOLID WASTE DIVISION
ACCOUNT DESCRIPTION AMOUNT
SubFund BarlD ObyectID LinelD AcctDesc Amount
001,000000.260.000 369.91 300000 0000.00 OTHER MISC REVENUE
001.000000.260.000 341.42 302000 0000.00 TREASURER FEES/REMITTANCE RETURN-NSF
402.000000.000.000 334.03 310005 S1236-031OG CPG/HHWW G1200379
402.000000.000.000 343.70 300000 0000.01 LANDFILL-BELFAIR 45.83
402.000000.000.000 343.70 300000 0000.02 LANDFILL-HOODSPORT
402.000000.000.000 343.70 300000 0000.03 LANDFILL-SHELTON 9/21 -P/P 2747.84
402.000000.000.000 343.70 300000 0000.04 LANDFILL-UNION
402.000000.000.000 343.70 300000 0000.05 LANDFILL-CHARGE
402.000000.000.000 361.10 300000 0000.00 INTEREST&OTHER EARNINGS-INVESTMENT INTEREST
402.000000.000.000 369.10 300000 0000.00 SALE OF SCRAP AND JUNK
402.000000.000.000 369.80 300000 0000.01 BELFAIR-CASHIER'S OVERAGES AND SHORTAGES
402.000000.000.000 369.80 300000 0000.02 HOODSPORT-CASHIER'S OVERAGES AND SHORTAGES
402.000000.000.000 369.80 300000 0000.03 SHELTON-CASHIER'S OVERAGES AND SHORTAGES
402.000000.000.000 369.80 300000 0000.04 UNION-CASHIER'S OVERAGES AND SHORTAGES
402.000000.000.000 369.80 300000 0000.05 CHARGE-CASHIER'S OVERAGES AND SHORTAGES
402.000000.000.000. 379.00 300000 0000.00 CAPITAL CONTRIBUTIONS-COST SCALE INSTALL
402.000000.000.000 389.30 300000 0000.01 REFUSE TAX-BELFAIR 1.65
402.000000.000.000 389.30 300000 0000.02 REFUSE TAX-HOODSPORT
402.000000.000.000 389.30 300000 0000.03 REFUSE TAX-SHELTON 98.92
402.000000.000.000 389.30 300000 0000.04 REFUSE TAX-UNION
402.000000.000.000 389.30 300000 0000.05 REFUSE TAX-CHARGE
402.000000.000.000 369.91 300000 0000.00 OTHER NON-REVENUE
402.000000.000.000 395.20 300000 0000.00 COMPENSATION OF LOSS CAPITAL ASSETS
402.000000.000.000 397.00 300428 0000.00 TRANSFER IN CUM RESERVE LANDFILL
402.000000.000.000 537.80 510600 0000.00 SOLID WASTE UTILITIES SALARIES/OVERPYMNT WAGES
402.000000.000.000 537.80 512000 0000.00 SOLID WASTE UTILITIES SALARIES/OVERPYMNT WAGES
428.000000.000.000 361.11 300000 0000.00 CUM RESERVE INVESTMENT INTEREST
428.000000.000.000 361.40 300411 0000.00 INTERFUND LOAN INTEREST-RUSTLEWOOD
428.000000.000.000 381.20 300411 0000.00 LOAN REPAYMENT RECEIVED-RUSTLEWOOD
TOTAL $ 2,894.24
Date
9/22/2021 Checks
Cash
Prepared By: Credit Card 2894.24
Other
Wendy Thompson EFT
Received By: TOTAL $ 2,894.24
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS —�
42)
FROM: George Steele, Presiding Judge O
Patsy Robinson, Administrator
DEPARTMENT: District Court EXT: 278
BRIEFING DATE:
7 M i, e C I
PREVIOUS BRIEFING DATES:
i_ If this is a follow-up briefing, please provide only new information)
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Human Resources
0 Mega( Other— please explain
ITEM: 2021 District Court Budget Status.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
This is to keep the board advised of current status for 2021 budget expenditures for
District Court. We have submitted a 2021 budget change request with Jennifer
Beierle, Budget and Finance Manager.
Current status of the following:
512.40541050.0000.00 — Interpreter
Expended 85.6% as of August 31, 2021
The need for interpreters has grown tremendously, due to several reasons,
First the changes forced upon us due to the pandemic which has resulted in taking more
time to conduct these cases and has forced us to expand the number of non-English
speaking calendars during the month. This is because of the fact that we have reached a
point where it is no longer possible to finish our interpreter calendars in a reasonable amount
of time. Additionally we have had more languages needed than in the past that must
provide including Hungarian, Mandarin, Cantonese, Russian, Korean, and others. Additionally
we have had two cases in 2021 that went to jury trial which the court had to provide two
interpreters to allow for state mandated breaks.
512.40.510620.0000.00—Judge Pro-tem
Expended 95.5% as of August 31, 2021
This court has done an exceptionally good job in restarting jury trials during the pandemic.
As a result however, it is not possible to conduct every trial during our trial week and, as a
result, it was not possible to conduct jury trials and carry out our other business without
have a pro-tem to cover our other calendars. To date the presiding judge has done a
significant majority of those jury trials. The trials, due to the restrictions during the
pandemic take longer and the length of the trial is not something the court has complete
control over as the primary duty is to see that all parties receive a fair trial. We have, for the
13riefin--� Summary 9'202021
last several years, been classified by the state as needing 1.5 to 1.79 judicial needs. As of
August 31, 2021 the court has expended 95.5% of the Pro-tem budget line.
512.40.541052.0000.00—dispute resolution
Expended 85.6%
Revenue based — current expenditure as of August 2021 — 85.6% (includes expenditure from
Dec. 2020)
512.40.546030.0000.00 = witness fees
Expended 143.9%
This is due to the number of jury trials held. The court must pay witness fees (10.00 daily
rate and mileage) to those who are subpoenaed for a trial.
Therefore we have submitted a Budget Change request with the Budget and Finance
Manager to increase these budget lines.
BUDGET IMPACT: $57,372.00
PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
ATTACHMENTS:
Briefing Summary 9/20/2021