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Home My WebLink About2021/04/26 - Briefing Board of Mason County Commissioners' Briefing Meeting Minutes April 26,2021 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 26,2021 Monday,April 26,2021 —Started at 9:01 a.m. 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin,Shutty and Trask met in Executive Session from 9:01 a.m.to 9:30 a.m. Also in attendance were Tim Whitehead,Loretta Swanson, Richard Dickinson,and Jovan Cruz. 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Neatherlin, Shutty and Trask met in Executive Session from 9:30 a.m.to 10:20 a.m. Also in attendance were Tim Whitehead and Frank Pinter. 10:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Jennifer Beierle presented the March 2021 Financial Report. Revenue collected through the end of March was$8,236,027 and the budget collection is at 21%. Cmmr.Neatherlin inquired about CARES Act funding. Jennifer shared those funds were collected in 2020 and a percentage went into cash. Current Expense is at 23% and expenditures are$9,495,069. Almost all revenue streams are up from the previous years. Revenue is projected to be$7,000,000 for 2021. Current Expense Cash is$14,933,979. Special Fund Cash Balance is$31,252,403. The$450,000 Belfair Sewer Fund transfer has not been done yet. Current Expense and Health Fund Motor Pool Budget to Actual Expenditures is at 27.34%. One key note is Facilities took over a truck from the Coroner. Special and Other Funds Revenue is at $9,670,492. • Ross McDowell presented an MCRA weekend closure for May 1-2,2021 for weed control measures. Approved to move to tomorrow's agenda. • Frank discussed the Bank of America Building and the Commissioners would like more information on this parcel. Cmmr.Neatherlin asked Cmmr.Trask to discuss this parcel with the City. • Frank shared the County Reopening Plan Pandemic Exposure Control,Mitigation, and Recovery Plan. Cmmr.Trask would like to review the plan once more before moving forward. • Frank discussed the Support Services Director Recruitment status. Prothman would like to schedule a time to meet with the Board. • Frank shared that the Workforce Development Council(WDC)sent a letter notifying Mason County that the board member term expires June 30,2021 and that they endorse reappointing Jennifer Baria for a second term. Approval to move forward with reappointing Jennifer Baria. • Cmmr.Trask shared annual dues for the National Association of Counties(NACo)is $1,141 and would be prorated. Commissioners approve to move forward. 10:30 A.M. Break 10:45 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Marissa Watson presented a rezone for a 10.75-acre parcel from Neighborhood Residential to Mixed-Use. The Planning Advisory Commission voted unanimously to approve. Cmmr.Neatherlin requested examples of other Mixed-Use parcels in the Board of Mason County Commissioners'Briefing Meeting Minutes April 26,2021 area. Cmmr.Trask asked Marissa to look into potential traffic impact. Approved to move forward. • Dave shared he has WRIA 14 and Code Enforcement meetings today. Next week he plans to come forward requesting a Planning position for water potentially with a two-year sunset date. • Cmmr. Shutty inquired about vaccine hesitancy. Dave shared that vaccine hesitancy is being seen state-wide mostly for the 2040 age group. Top reasons include not wanting to be"first in line",waiting for a single-dose vaccine,smaller communities not having pop-up clinics,and the belief in herd immunity. • Kell Rowen shared the Permit Center was able to get through the backlog for appointments and the current wait is 1-2 business days for a response. At this time, they are receiving about 5-10 requests per day. Appointment availabilities will be increased from May to June. Cmmr.Trask asked about employees who are teleworking and how that is managed. Employees working from home must finish all tasks in a timely manner and will be back full-time in the office by May 3,2021. Stephen Scott accepted the Plans Examiner position. Forms for the Clerical position have been sent over to Human Resources. 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Loretta presented an upcoming news release for Allyn County-Owned/Maintained Sanitary Smoke Testing. Richard Dickinson shared that testing is done due to the system getting inundated with storm water that does not need to be treated. The smoke testing will allow them to fix leak issues and/or let homeowners know about potential issues coming from their homes. The"Super Smoker"engine fits into the manhole and uses solution equivalent to mineral oil which takes about 15 minutes to cover a few blocks. Two workers will note where smoke comes from for potential defects. • Loretta shared that there have been security system issues at Public Works and would like to get the unsupported software upgraded. Approved to move forward. • Loretta would like to procure and execute an agreement for on-call services with an engineering firm to assist with development review. This will not be on-going and will not exceed$20k in a calendar year. Approved to move forward. • Mike Collins would like to move forward with a sole-source purchase of a specialized 55' x 30'bottomless aluminum box culvert from Contech Engineered Solution for the culvert replacement project on Homer Adams Road. Approved to move forward. • Mike discussed replacing Resolution#2021-009 for the 2021 HMA Overlay Projects. The mile post number for Old Belfair Highway should be 0.00 to 1.20 and the project total was reduced by$25k. Approved to move forward. • Mike shared that four applications were received for consulting on engineering the Harstine Island bridge. After review,he recommends KPFF Consulting Engineers to perform the engineering design,plans,specifications,and estimates. • Richard shared there are 300 vouchers to issue for Free Dump Day from July 1 to September 30,2021. • Richard also shared the new scale showed up to the solid waste transfer station. Concrete will be poured tomorrow and there is a four-week window for the concrete to cure. The old scale will be moved to the side and disposed of at a later date and he will look into a new scale for the Belfair transfer station. • Loretta updated that there is$500k in the Capital Budget for the Belfair water reclamation facility. The freight corridor was pushed out in terms of the Board of Mason County Commissioners' Briefing Meeting Minutes April 26,2021 implementation schedule. The bulk of the expenditures will occur in 2023-2025 and then wrapping up the 2025-2027 biennium. The State Route 3 extension from Sweetwater Creek to 106 is no longer a part of the budget. There is$800k for the 302 corridor study to look at slide impacts and damage. Flood plains by design cut off was just above the Skokomish project • Mike shared that larger vehicles tend to damage the curb at the Clifton Road endcap when turning. There is talk about cutting the curb back from Highway 3 and putting a wide yellow stripe down. • Loretta will look into funds and opportunities for safe routes to school and street lighting along Larson Lake Road. Meeting ended at 11:44 a.m. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS R dy Neatherlin Sharon Trask Kevin Shutty, Chair Commissioner Commissioner