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Home My WebLink About09/16/2021 Per the Governor's Proclamation 20-28.15, the Civil Service Commission is temporarily restricted from holding in-person meetings. All meetings will be held virtually via the Zoom platform at this time. If you need to listen to the meeting via your telephone, please contact Becky Rogers at 360-427-9670, ext. 268 or Email: rsr@masoncountywa.gov, twenty-four (24) hours before the meeting to obtain the call in number for the Zoom meeting. DRAFT Meeting Agenda Mason County Civil Service Commission Thursday, September 16, 2021 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Hearing - Consideration of Kirchmann appeal of removal of name from Entry Level Corrections Deputy Eligibility List Action 2. Approval of Minutes: August 19, 2021 regular meeting. Action 3. Chief Examiner Update 3.1. Position Tracking - 9 vacant funded positions: Corrections Deputy- 6; Evidence Technician-1; Patrol-1; and Records Specialist - 1. 3.2. Evidence Technician Eligibility List Status 3.3. Records Specialist Eligibility List Status 3.4. Corrections Corporal Eligibility List- Promotional Announcement 4. Sheriff's Office Update 4.1. Corrections 4.2. Patrol 4.3. Support Staff 5. Adjourn Next regular meeting is Thursday, October 21, 2021 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-9670, Ext 268 or rsr@masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes August 19, 2021 The regular meeting was called to order at 5:08 p.m. virtually by Chairperson Ickes. Attendance: Susan Ickes, Chair and Mark Nault, Commissioner Others: Tami Beyer, Sheryl Hilt, Kevin Hanson, and Becky Rogers. 1. Approval of Minutes: May 20 and July 15 regular meeting minutes. Cmmrs. Nault/Ickes moved and seconded to approve the May 20 and July 15 regular meeting minutes. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 9 vacant funded positions: Corrections Deputy-6; Evidence Technician-1; Patrol-1; and Support Specialist-1. 2.2. Evidence Technician - Status 2.3. Corrections Corporal - Promotional Cmmrs. Nault/Ickes moved and seconded to approve the promotional process to establish a Corrections Corporal eligibility list. Motion carried unanimously. 2.4. Approval to schedule hearing on September 16, 2021 at 5:00 p.m. to consider Kirchmann appeal of Name Removal from Entry Level Corrections Deputy Eligibility List. Cmmrs. Nault/Ickes moved and seconded to schedule a hearing on September 16, 2021 at 5:00 p.m. to consider the Kirchmann appeal of his name removal from the Entry Level Corrections Deputy Eligibility List. Motion carried unanimously. 3. Sheriff's Office Update 3.1. Corrections - Chief Hanson reported that one Entry Level Corrections Deputy candidate is moving to step two in the background process. One corporal position is open and it is anticipated a second position will be vacant when one of the Corrections Deputies transfers to the Patrol Division. One deputy is on modified duty. 3.2. Patrol - A Corrections Deputy is in background with the Patrol Division. 3.3. Support Staff - Chief Beyer is requesting the establishment of an Eligibility List for the Records Specialist. The Board concurred with this. 4. Adjourn - The meeting adjourned at 5:23 p.m. Approved Mason County Civil Service Commission Meeting Minutes August 19,2021 Page 2 Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North Sl'Street Shelton,WA 98584 360.427.9670 Frank Pinter, Director MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 9/16/2021 Subject: Civil Service Position Tracking Listed below are the 2021 Civil Service positions, which are funded and vacant*: Vacant Positions i FTE—Corrections Deputy(Eff 8/13/2021) 1 FTE— Deputy Sheriff(Eff 8/1/2021) 1 FTE— Evidence Technician (Eff 6/8/2021—new position) 1 FTE—Corrections Deputy(Eff 5/31/2021.) 1 FTE—Corrections Deputy(Eff 5/1/2021) 1 FTE—Corrections Deputy(Eff 3/15/2021.) 1 FTE—Corrections Deputy(Eff.1/1/2021—new position) 1 FTE—Corrections Deputy(Eff.4/1/2020) 1 FTE—Support Specialist II (Records Specialist)(Eff. 1/30/2019) 9 FTE Vacant Funded Positions *Per MUNIS 7/27/2021 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management Mason County Civil Service Commission Establishment of Eligibility List Job # 21-52 pass Job Title: Records Specialist Department: Sheriff's Office Salary: $4,054 - $4,399 Reports To: Chief Civil Deputy Opening Date: August 25, 2021 Closing Date: September 8, 2021 GENERAL DESCRIPTION An incumbent in this position performs a variety of duties associated with the management and maintenance of the central file system mandated by law and required for the proper operation and administration of a law enforcement agency for the Mason County Sheriff's Office. Duties may include but are not limited to processing disclosure requests, compiling statistical data reports for audits and other governmental agencies, and general support services tasks as assigned. Work is performed independently, but may be reviewed for thoroughness, accuracy, and conformance to established policies and procedures. Incumbents must possess ability to use sound, independentjudgment. This classification specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in the position. EXAMPLES OF DUTIES (duties include but are not limited to the following) • Prepares, processes, and audits records for the sheriff's office. • Prepares statistical data and audit reports for internal uses and external agencies. May undertake independent research projects as assigned and prepare various schedules and reports. • Oversee computer reporting within the Mason County Sheriff's Office. • Process public disclosure requests as mandated by Washington State Law. • Provides information and direction to the public in the business office, over the telephone and at the front counter. • Prepares, tracks, documents files for public record litigation hold notices and retains records according to the Secretary of State record retention schedule and standards. QUALIFICATIONS • Must be at least 21 years of age at time of appointment. • Pursuant to RCW 41.14.100, must be a US citizen or lawful permanent resident and be able to speak, read, and write the English language. • Must possess a high school diploma or GED. • Acceptable score of 70% on Civil Service skills examinations. • Ability to pass a background investigation which includes a polygraph exam and behavioral assessments. • Public Records experience is preferred. EDUCATION AND EXPERIENCE Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.A typical way to obtain the knowledge and abilities would be: High school diploma or G.E.D. and two years of college or two years of progressively responsible office and clerical experience. TO APPLY Civil Service application packet can be downloaded from the website at https://www.masoncountywa.gov/forms/civil-service/entry-application.pdf or by picking up an application at the Mason County Human Resources Office at 423 N. 5th Street, Shelton, WA. Applications can be mailed to 411 N. 51h Street, Shelton, WA 98584 or emailed to civilservice(a�masoncountywa.gov or faxed to 360-427-8439. Mason County is an Equal Opportunity—Affirmative Action Employer Promotional Announcement - Corrections Corporal Opens: September 14, 2021 Closes: September 28, 2021 The Mason County Civil Service Commission will establish a promotional eligibility list for the position of Corrections Corporal in the Mason County Sheriff's Office. NOTE: If five or fewer candidates submit a notice of intent to apply, a non-ranked eligibility list will be established. If six or more candidates submit a notice of intent to apply, there will be a promotional test to establish the eligibility list. Minimum Qualifications ➢ Prepares reports including statistical data Twenty-four months (2 years) service working as a full- collection and evaluation. Reviews reports, logs, time paid Mason County Corrections Deputy. This and other records prepared by assigned includes the probationary period. Candidates must not personnel to assure accuracy, adequacy and have any pending disciplinary action. content, compliance with applicable policies, rules and laws and proper disposition. General Description Corporals provide guidance and assistance to ➢ Counsels subordinates and makes corrections deputies in the performance of their duties. recommendations to the Sergeant on Under the general directions of the Sergeant, assists performance appraisal, training recognition & the Sergeant as directed; assumes the duties of the disciplinary actions. Sergeant in their absence; and may provide backup for a supervisor in another unit. Works within an ➢ Maintains a standard of conduct which organizational unit and performs related work in promotes respect and confidence from all accordance with established policies and procedures. department personnel. Examples of Duties (duties include but are not limited to the following) ➢ Supervises, in the absence of the Sergeant, observes, and instructs subordinates in the enforcement of Jail Policies and Procedures as written in the Jail Policy Manual, Inmate Manual, Department Manual, and State laws. ➢ Conducts shift briefing and equipment & safety inspections. K:\P&il Service\Job Announcement&Adv\2021 Testing Announcements\2022 Jan-Corrections Corporal-Internal Announcement.docx Page 1 of 2 Submit Notice of Intent Promotional Test (If six (6) or more ➢ Submit a notice of intent to apply for the candidates) Corrections Corporal position no later ➢ Written test will be held, Tuesday, than September 28, 2021 to civil service December 14, 2021 at 2:00 pm. The via email at test will be held at Human Resources, civilservice@masoncountywa.gov. You will 423 N. 5th Street, Shelton, WA. receive a confirmation. If you do not Please arrive early for the testing. receive a confirmation it is your Testing will begin on time and no late responsibility to follow up with Civil Service arrivals will be allowed. and show that you did send your notice of interest within the timefrome allowed. ➢ All candidates will advance to the Work Performance Rating and Unranked List Assessment Center exam to be ➢ Following the close of the promotional considered for the position of announcement on September 28, 2021, the number of candidates will be corporal. reviewed. If five or fewer candidates apply, an unranked eligibility list will be Assessment Center exam will be the established. The unranked list of names week of January 10, 2022. (Keep your will be certified and forwarded to the calendar open during this week) You Mason County Sheriff. will be notified of the exact Ranked List date/time/location no later than ➢ If six or more candidates apply, Mason three business days following the County will utilize the services of an written test. outside agency to develop and administer the promotional test. Each candidate will be notified of their score and their place on the eligibility list within one week of the promotional exam. Mason County is an equal opportunity employer. Candidates will go through Civil Service testing process and will be promoted using the rule of five concept. OdRvil Service\Job Announcement&Adv\2021 Testing Announcements\2022 Jan-Corrections Corporal-Internal Announcement.docx Page 2 of 2