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Home My WebLink About2021/07/20 - Regular Board of Mason County Commissioners Proceedings Commission Chambers ,. 411 N 5th St, Shelton, WA 98584 July 20, 2021 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— Cmmr. Trask led the flag salute. 3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: Liquor Licenses for Haru Sushi Teriyaki &Wok, Lake Cushman Store, and Eldon Store; Special Occasion Liquor Licenses for Allyn Community Association, Backcountry Hunters &Anglers, Harmony Hill of Union, Great Bent Center for Music; and an Application of Withdrawal for KAI'DRO K2, LLC. 4.1.2 Office of Environmental Health and Safety sent in the following Administrative Order reclassifying a portion of the Anna's Bay and Pickering Passage Commercial Shellfish Growing Area in Mason County from Conditionally Approved to Prohibited. 4.1.3 Alison Voss sent in an application for the Lewis-Mason-Thurston Area Agency on Aging Advisory Board and Terri Arcieri sent in an application for the Planning Advisory Commission. 4.1.4 Skokomish Legal Department sent in a letter regarding an offer to purchase parcel # 42110- 41-00011. 4.1.5 Jill Halverson sent in a letter regarding her unfinished Gabion wall on State Route 106. 4.1.6 M. Jean Busch, Eric and Matthew Melendez-Blegen, and Michael and Diana Read sent in letters regarding supporting positive consideration of the Vuecrest Update Project. 4.1.7 Federal Energy Regulatory Commission sent in a letter regarding the 2021 Combined Emergency Action Plan Tabletop and Functional Exercise, Cushman and Wynoochee Projects. 4.2 Loretta Swanson presented a Temporary Road Closure on Trails Road and Shelton-Matlock Road News Release. 4.3 Cmmr. Trask presented a Veterans Advisory Board Vacancy News Release. 4.4 Kell Rowen presented a Voluntary Stewardship Program Watershed Work Group News Release. 5. Open Forum for Citizen Input Michael Oblizalo, from Hood Canal Communications (HCC), commented on the American Rescue Plan Act(ARPA) Funding requests submitted by HCC. The two project requests are for the Colony Surf Fiber Buildout for $313,556 and the Eldon Fiber Buildout for$501,932. Both are joint projects with Mason County Public Utility District # 1 (PUD1) and will also allow HCC to upgrade power and underground facilities. Chriss Clifford shared his support of the PUD1 Agate Beach Water System Mainline Replacement project using ARPA Funding, 6. Adoption of Agenda Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Shutty/Trask moved and seconded to adopt the June 28, 2021 and July 12, 2021 Briefing Minutes and June 8, 2021 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8081346-8081894 $ 1,489,440.87 Direct Deposit Fund Warrant # 78961-79363 $ 738,761.55 Salary Clearing Fund Warrant # 7006026-7006059 $ 1,029,858.37 Treasurer Electronic Remittances $ 1,902,822.27 8.2 Approval of the Resolution for the distribution of the Public Utility District Excise Tax per RCW 54.28.090. The Mason County Current Expense Fund will receive $752,507.01 and the City of Shelton will receive $92,012. (Exhibit A, Resolution # 2021-041) 8.3 Approval to set a Public Hearing for August 17, 2021 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2021 budget. Total requests for adjustments to authorized expenditure appropriations in the General Fund are$207,918 $227,604. Total requests to authorized expenditure appropriations in funds other than the General Fund are $1,208,268 $7,428,018. (Exhibit B, Resolution # 2021-043) 8.4 Approval of the Resolution to pay off the interfund loan for $308,445.20 from Current Expense to County Road for the lower half of Building 8, amending Resolution # 65-10. (Exhibit C, Resolution # 2021-044) 8.5 Approval of the Resolution for the Establishment of the Mason County Information Technology Steering Committee. (Exhibit D, Resolution # 2021-045) 8.6 Approval of the contract with the Department of Commerce for the Consolidated Homeless Grant and approval to subcontract with Crossroads Housing, Community Action Council, Turning Pointe, Shelton Youth Connection, and Community Lifeline. 8.7 Approval of the contract amendment for the Belfair Urban Growth Area (UGA) Planned Action Environmental Impact Statement(EIS) for an increased budget of$58,110. 8.8 Approval to authorize the County Engineer to execute the Cooperative Agreement with Mason Transit Authority allowing the use to operate transit services out of the Cole Road and Pickering Park and Rides own by the County and to maintain striping, signing, and illumination. 8.9 Approval of the settlement and release of claims between Mason County and Sheryl and Richard Alexander and authorization for the Chair to sign the Settlement and Release of Claims and Release of Agreement. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.9. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings scheduled at this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:28 a.m. 2 1 July 20 , 2021 Commission Minutes BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON m McKenzie SmitV, Clerk of the Board Ra'nh Neath in, Chair 1�--w Kevin Sh'u4y, C mmissioner Sharon Trask, Commissioner 3 1 July 20 , 2021 Commission Minutes RESOLUTION NO. DISTRIBUTION OF PUD EXCISE TAX WHEREAS, the P.U.D. Excise Tax Monies which have accrued to the credit of Mason County have now been received in the total amount of$844,519.01. WHEREAS, under Chapter 278, Session Laws of 1957, provision has been made for the distribution of said funds (RCW 54.28.090); NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners that the following distribution of P.U.D. Excise Tax be made as follows: RECEIPTS P.U.D. NUMBER 1 $ 76,374.97 P.U.D. NUMBER 3 $768,144.04 DISTRIBUTION City of Shelton ..........................$92,012 Computed as 3/4 of 1% of Gross Revenue from sales of electricity in the City of Shelton Current Expense Fund................. $752,507.01 BE IT FURTHER RESOLVED that the Treasurer of Mason County is hereby directed to make the distribution as herein set forth. DATED this 20th day of July, 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: '(Y�GCk;1I�I�Ik Sir71a�"� _ McKenzie Smith, Clerk of the Board RanAdy Neat rlin, Chair APPROVED AS TO FORM: %1 Kevin Shutty, ommissioner -im White Chief Deputy Prosecuting Attorney C: Clerk of the Board Sharon Trask, Commissioner City Clerk Treasurer J:\resol ute\2020\pudtax RESOLUTION NO. 10D-O43 2021 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2021, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds,as listed in Attachments A&B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2021 authorized expenditure appropriations in the General Fund is an increase of$227,604;and WHEREAS, the net total of adjustments to 2021 authorized expenditure appropriations in funds other than the General Fund is an increase of$7,428,018;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 1711 day of August, 2021 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2021 Budget as provided in Attachments A& B to this Resolution. Contact person:Jennifer Beierle, Budget Manager,(360)427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2021 budget is available by contacting Kelly Bergh at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 20`h of July,2021 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ��D McKenzie S— m ttl.h,Clerk of the Board Rand Neather ,Chair APPROVED AS TO FORM: Kevin Shutty,Com issioner Tim Whitehead,Chi DPA Z CC: Auditor—Financial Services Sharon Trask,Commissioner Publish 2x 7/29&8/5 bill to Commissioners, 411 North 5`h Street,Shelton iTACHMENT A TO RESOLUTION NO. 2021 BUDGET AMENDMENT#2 DETAIL 2021 2021 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION AOC FUNDING FOR COVID RELATED 1 001 GENERAL FUND SUPERIOR COURT 2,991 2,991 EXPENDITURES COMMUNITY TREASURY RENT ASSISTANCE PROGRAM GRANT 2 117 SUPPORT SERVICES 3,019,883 3,019,883 FUNDING COMMUNITY LHJ COVID OFM GRANT&COVID OUTREACH 3 150 SERVICES HEALTH 304,000 304,000 GRANT FUNDING JURY SUPPLIES&POSTAGE EXPENDITURE 4 001 GENERAL FUND CLERK 18,000 INCREASES DUE TO COVID BACKLOG EXTRA HELP INCREASE TO COVER RECEPTION 5 001 GENERAL FUND SUPPORT SERVICES 5,000 AREA COURTHOUSE ADD ONE ARMED OFFICER&ONE UNARMED 6 001 GENERAL FUND SECURITY 88,847 OFFICER FOR BUILDING 10 STARTING 4/1/21 7 001 GENERAL FUND SUPERIOR COURT 35,000 JURY FEE INCREASES DUE TO COVID BACKLOG JUVENILE COURT 8 001 GENERAL FUND SERVICES (19,000) ADMINISTRATOR MOVED TO SUPERIOR COURT 9 001 GENERAL FUND SUPERIOR COURT 19,000 ADMINISTRATOR MOVED TO SUPERIOR COURT ADD$400K FOR BALANCE OF PHASE 1.5&$100K 10 350 REET 1 500,000 FOR PHASE 2 OF BLDG 10 REMODEL PAY OFF INTERFUND LOAN FROM COUNTY ROAD 11 350 REET 1 309,385 TO REET 1 FOR LOWER HALF OF BUILDING#8 12 350 REET 1 75,000 MCSO GYM REMODEL COMMUNITY 13 001 GENERAL FUND DEVELOPMENT 58,110 BERK BELFAIR UGA EIS AMENDED CONTRACT BELFAIR WW&W BELFAIR SEWER REFUNDING OF DEBT-2020A- 14 413 RECLAMATION 3,167,955 3,219,750 REFINANCE OF DOE LOAN L0800017 OFFICE OF PUBLIC WA OPD FUNDING FOR BLAKE DECISION 15 001 GENERAL FUND DEFENSE 19,656 19,656 MATTERS GENERAL FUND TOTAL 22,647 227,604 OTHER FUNDS TOTAL 6,491,838 7,428,018 ALL FUNDS GRAND TOTAL 6,514,485 7,655,622 Page 1 of 1 TTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#2 DETAILED BUDGET ENTRIES Line Proposed from Budgeted EFB A Account Type I/D Revenue Expenditure EFB Change Total Description 1 001.000000.250.000.333.21.301906.0000.00. 2 1 2,991 AOC CARES 1 001.000000.250.000.512.21.510610.0000.00. 2 1 1 2,416 BAILIFF 1 001.000000.250.000.512.21.531020.0000.00. 2 1 382 JURY SUPPLIES 1 001.000000.250.000.512.21.535010.0000.00. 2 1 193 EQUIPMENT/FURNITURE 2 117.000000.000.200.333.21.302300.0000.00. 2 1 3,019,883 T-RAP GRANT 2 117.000000.000.200.565.40.541029.0000.00. 2 1 3,019,883 CHG PROFESSIONAL SERVICES 3 150.000000.100.000.333.21.301904.0000.00. 2 1 284,000 LHJ COVID OFM GRANT 3 150.000000.100.000.333.21.301908.0000.00. 2 1 20,000 COVID OUTREACH 3 150.000000.100.000.562.10.510025.0000.00. 2 1 33,000 ACCOUNTING TECH 3 150.000000.100.000.562.10.510100.0000.00. 2 1 30,000 CLERICAL 3 150.000000.100.000.562.10.541020.0000.00. 2--IT 2-F-iT 30,000 ADVERTISING 3 150.000000.100.000.562.10.549010.0000.00. 2 1 30,000 MISCELLANEOUS 3 150.000000.200.000.562.20.510130.0000.00. 2 1 45,000 COMM HEALTH SPECIALIST 3 150.000000.200.000.562.20.510610.0000.00. 2 1 23,000 EXTRA HELP 3 150.000000.200.000.562.20.510620.0000.00. 2 1 23,000 EXTRA HELP 3 150.000000.200.000.562.20.512000.0000.00. 2 1 50,000 OVERTIME 3 150.000000.300.000.562.50.541010.0000.00. 2 1 40,000 PROFESSIONAL SERVICES 4 001.000000.070.000.512.30.531030.0000.00. 1 I 5,000 JURY SUPPLIES 4 001.000000.070.000.512.30.542030.0000.00. 1 I 13,000 JURY POSTAGE 4 001.000000.320.000.508.80.500000.0000.00. 1 D 18,000 1,879,033 END FUND BALANCE UNRESERVED 5 001.000000.090.000.513.10.510600.0000.00. 1 I 5,000 EXTRA HELP 5 001.000000.320.000.508.80.500000.0000.00. 1 D 5,000 1,874,033 END FUND BALANCE UNRESERVED 6 001.000000.208.000.512.21.541010.0000.00. 1 I 88,847 PROFESSIONAL SERVICES 6 001.000000.320.000.508.80.500000.0000.00. 1 D 88,847 1,785,186 END FUND BALANCE UNRESERVED 7 001.000000.250.000.512.21.510023.0000.00. 1 I 5,000 MISC COURT COMMISSIONER 7 001.000000.250.000.512.21.510610.0000.00. 1 I 10,000 BAILIFF 7 001.000000.250.000.512.21.549020.0000.00. 1 1 20,000 JURY FEES 7 001.000000.320.000.508.80.500000.0000.00. 1 D 35,000 1,750,186 END FUND BALANCE UNRESERVED 8 001.000000.170.000.523.31.510010.0000.00. 1 D 19,000 ADMINISTRATOR 9 001.000000.250.000.512.21.510035.0000.00. 1 I 19,000 CHIEF SUPERIOR COURT ADMINISTR 10 350.000000.300.000.594.12.562000.0000.00. 1 I 500,000 CAP IMPROVMNTS-JUDICIAL BLDGS 10 350.000000.000.000.508.10.500000.0000.00. 1 D 500,000 END FUND RESERVED 11 350.000000.900.000.581.20.579105.0000.00. 1 1 308,445 INTERFUND LOAN PRIN-BLDG#8 11 350.000000.900.000.592.18.582105.0000.00. 1 1 940 INTERFUND LOAN INT-BLDG 8 11 350.000000.000.000.508.10.500000.0000.00. 1 D 309,385 END FUND RESERVED 12 350.000000.300.000.594.21.562010.0000.00. 1 1 75,000 MCSO GYM REMODEL 12 350.000000.000.000.508.10.500000.0000.00. 1 D 75,000 END FUND RESERVED 13 001.000000.125.146.558.60.541021.0000.00. 1 1 58,110 BELFAIR UGA EIS 13 001.000000.320.000.508.80.500000.0000.00. 1 D 58,110 1,692,076 END FUND BALANCE UNRESERVED 14 413.000000.000.000.393.00.300000.0000.00. 2 1 3,167,955 REFUNDING LONG TERM DEBT 14 413.000000.000.000.592.35.583250.0000.00. 2 1 7,955 LTGO REFUNDING BOND INT 2020A 14 413.000000.000.000.599.35.570413.0000.00. ' 2 1 3,160,000 L0800017 REFI-REFUNDED DEBT 14 413.000000.000.000.592.35.583250.0000.00. 1 1 51,795 LTGO REFUNDING BOND INT 2020A 14 413.000000.000.000.508.10.500000.0000.00. 1 D 51,795 206,779 END FUND RESERVED 15 001.000000.240.000.3XX.XX.XXXXX.0000.00. 2 1 19,656 WA STATE OPD-BARS TBD 15 001.000000.240.000.515.93.541040.0000.00. 2 1 19,656 ADULT MISDEMEANOR SERVICES General Fund Total: 22,647 227,604 204,957 Other Funds Total: 6,491,838 7,428,018 936,180 All Funds Grand Total: 6,514,485 7,655,622 1,141,137 Page 1 of 1 RESOLUTION NO. 101-DQ-g- ey`�\�\� C A RESOLUTION TO PAY OFF THE INTERFUND LOAN FOR THE CURRENT EXPENSE PURCHASE OF THE ROAD FUND'S INTEREST IN THE PROPERTY KNOWN AS MASON COUNTY BUILDING 8, PARCEL NUMBER 32019-51-04001, ESTABLISHED IN RESOLUTION NO. 65-10 WHEREAS, RCW 36.32.120 states "the board of county commissioners... have the care of the county property and the management of the county funds and business"; and WHEREAS,the purchase of the Road Fund's interest in the property known as Mason County Building 8, as well as a twenty-year interfund loan with a principle balance of$609,197.30 and interest rate of 2.27%was established by Resolution No. 65-10; and WHEREAS, principle payments in the amount of$300,752.10 and interest payments in the amount of $116,411.60 have been made as scheduled through June 1, 2021; and WHEREAS, the Board of County Commissioners (BOCC) wishes to pay off the interfund loan early due to the availability of unobligated funds in the REET 1 Fund. WHEREAS,the principle balance on July 20, 2021 is$308,445.20 and the interest due on the principle at this date is$939.82 (calculated as$19.18 daily interest multiplied by 49 days for the period June 2, 2021 through July 20, 2021); and WHEREAS,the early pay-off of the interfund loan will save the REET 1 Fund $31,930.60 in interest; and WHEREAS,the pay-off of this loan will bring the County into compliance with the State Auditor's Office recommendation that interfund loans be temporary and not a permanent diversion of funds. NOW THEREFORE BE IT RESOLVED,that the Mason County Board of Commissioners does hereby agree to pay the principle balance of$308,445.20 and the interest due on July 20, 2021 of$939.82 from the REET 1 Fund to the County Road Fund to satisfy the terms of the interfund loan originally established by Resolution No. 65-10. APPROVED this 1_u day of 1 l i , 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Ran,4y Neat e lin, Chair ATTEST: Mwalwo"J Sm McKenzie Sn/iih, Cle of the Board Kevin Shutty, Co m issioner APPROVED AS TO FORM: Tim White FAQ Sharon Trask, Commissioner C:Auditor Finance,Treasurer,County Road Fund RESOLUTION NO. '102\- O45 exh�b\� D A RESOLUTION FOR THE ESTABLISHMENT OF THE MASON COUNTY INFORMATION TECHNOLOGY STEERING COMMITTEE WHEREAS,the Mason County Information Technology Steering Committee (IT Steering Committee) shall be comprised of the Information Technology Manager,the Network Engineer, a Commissioner and their designees charged by the Board of County Commissioners (BOCC) with overseeing how the County fulfills its responsibility for information technology.The Information Technology Manager shall be the Chair of the committee; and WHEREAS, an IT Steering Committee helps the BOCC meet its responsibility by creating a centralized framework that institutionalizes the BOCC's ongoing oversight of the County's information technology regarding compatibility, risk, safety, security, alignment with goals, prioritization of projects, and strategic planning; and WHEREAS, an IT Steering Committee serves as a clearinghouse for administering, assisting and advising County departments on the purchasing of new software and hardware; and WHEREAS, departments shall get approval from the IT Steering Committee prior to purchasing new software or hardware; and WHEREAS,the size of the committee should be large enough to permit meaningful discussion and deliberation, but not so large as to impede the committee's efficient operation; and WHEREAS, in the course of its work, the IT Steering Committee should convene as a committee to develop policies and procedures to align with and strategically plan for the adequacy of information technology of the County and report back to the BOCC on at least a quarterly basis. NOW THEREFORE BE IT RESOLVED, by the Mason County Board of Commissioners, that we hereby establish the Mason County Information Technology Steering Committee to fulfill the County's responsibility regarding information technology. APPROVED this day of Q 2021. Q BOARD OF COUNTY COMMISSIONERS MASON COZ, WASHINGTON Rand Neathe 1 , Chair ATTEST: ) McKenzie Simith, Clerk of the Board Kevin Shutty, Co m issioner APPROVED AS TO FORM: Tim Whitet e-�-e-139- Sharon Trask, Commissioner