HomeMy WebLinkAbout2021/08/02 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of August 2,2021
Monday,August 2,2021
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in Closed Session via Zoom from
9:00 a.m.to 9:10 a.m.for labor discussion. Also attending was Frank Pinter.
9:15 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate
Commissioners Neatherlin,Shutty,and Trask met in Closed Session via Zoom from
9:10 a.m.to 9:18 a.m.for real estate. Also attending was Frank Pinter.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Dawn Twiddy shared there is an opening on the Board of Equalization and the Board agreed
to move Brenda Hirschi into that position and to fill the alternate position.
• Ross McDowell shared a position will be open in IT,David is retiring in February and Ross
would like to hire a new staff in November to train with David. Approved to move forward.
• MCRA Park Host request to add Reid Yamasato to the contract with Shelly Warren.
Approved to move forward.
• TJ Cannon discussed the internet outage that happened last Monday and looking into quotes
for more IT storage space.
• Frank reviewed the project list for ARPA funding.The County is receiving$11 million in
funding with just over$6M available now and the Commissioners have approved$5.1M.An
updated spreadsheet was reviewed;it was agreed to leave the award for MCSO body cameras
at$700K. Frank asked the Board to review the requests and it will be brought back.
• Jenn Beierle provided information for the rewrite of the Chart of Accounts to remove
duplicates,refine BARS numbers,implement position tracking/control,implement Executime
a time keeping system. Approved to move forward. Estimate to implement in January 1,
2022 and we have the manpower to do this.
• Shelton Rotary via Paddy McGuire has requested the use of Building 10 parking lot for a one-
time community garage sale. Cmmr.Neatherlin would prefer no use of County staff. Frank
will reach out with an agreement and provide the insurance requirements.
• Diane Zoren presented the LTAC recommendations to issue RFP's for the Welcome Center
concept,tourism development and festival support that includes support of the Wild Side
guide book,and visitor information center services. Welcome Center to issue RFP for
professional services contract up to$100k to take the feasibility study to the next step to move
forward. Approved to move forward.
• Cmmr.Neatherlin brought up having funding available in the Coroner's budget to help with
clean up in the event of a suicide. The Commissioners agreed and Cmmr.Neatherlin will talk
to the Coroner.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Drought recovery plan,sent to PUD 1. Plan written in 2014 and is out of date,looking at
updating list of water systems.
• COVID cases are increasing,the Delta variant more transmissive.
10:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Mike Collins stated the Homer Adams Road will be closed August 23 to September 3 for
culvert replacement. An arrangement is in place with Green Diamond for residents and the
post office has been informed.
Board of Mason County Commissioners' Briefing Meeting Minutes
August 2,2021
• Richard Dickinson requested a public hearing be set to consider an amendment to the
Comprehensive Solid Waste Management Plan. Contamination reduction and outreach
program for recycling. Must be adopted by September 30,2021. Reviewed twice by SWAC
Board. Ecology is reviewing and copy will be sent to City of Shelton today.
• Mike provided information on several road projects they are working on in the next couple of
weeks.
11:00 A.M. Sheriff's Office—Undersheriff Adams,Chief Hanson,Chief Spurling
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
• Chief Dracobly shared information on changing access to Sheriffs Office front office.They
will have secure front doors that will have to buzz public into the lobby. Estimated cost is
$7K and Kelly Frazier is aware of the project. Approved to move forward.
• Request for ARPA funds to replace less lethal hardware and ammunition to be in compliance
with new reform laws recently enacted by the State.Pepper ball used as standoff tool to
disable someone.Can't use 12-gauge shotgun with bean bags anymore. Need to use a tool
that is not a firearm. This is air-driven similar to paintball gun. SWAT has to convert to
pepper spray grenades to fit criteria.
• Chief Hanson brought forward the request to offer a$5K hiring bonus for corrections
deputies.It is a struggle to find qualified candidates for corrections position and the proposal
is to offer a$5K hiring bonus and after 3 years would receive another$5K bonus. Currently
there are five open positions and another deputy is leaving in a few weeks. This will apply to
new hires.Frank will bring forward a MOU with the labor union.
Meeting recessed at 10:39 a.m.
2:00 P.M. Elected Official/Director Meeting
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Frank Pinter presented information on a reorganization of Support Services and a County
Administrator position has been created. Also created is a Budget&Finance Manager,
Central Services Manager and Human Resource Administrator. It is anticipated that the
briefing process will continue.
• Diane Zoren announced that the County has purchased the Gov QA Record Management
software for all County offices. It's the same software the Sheriffs office has used. The
software will create the JLARC report and staff training will be available.
• Jennifer Beierle reviewed the 2022 budget process and budget workshops will start in the fall.
• Jenn then explained the MUNIS expansion and clean up of the Chart of Accounts.
• Dawn Twiddy provided information on the WA State Long Term Care Trust Act. A new
payroll tax will be implemented in January 2022;an opt-out option is available this fall if the
person purchases private long-term care insurance.
• Frank announced the establishment of the Mason County Information Technology Steering
Committee which consists of the Information Technology Manager,the Network Engineer
and a Commissioner. Their first meeting is August 11.
• Updates from Elected Officials and Directors: Auditor McGuire—tomorrow is election day;
Judge Steele—getting ready for jury trials;Patsy—running two courts on Monday,Thursday
and Friday;Prosecuting Attorney Dorcy—working on backlog and filling staff positions;
Clerk Fogo—Therapeutic Courts has relocated to Building 6;hope to start processing
passports soon;Sheriff thanked area command for the COVID work;Frank announced he will
be retiring the end of October and we hope to interview for the County Administrator position
soon;Dan Teuteberg announced the Grays Harbor Fair is this week and they are filling the 4-
H Coordinator position;Diane asked to cancel the August 9 briefing,which was approved;
Assessor McLean—notice of valuations went out;Leo Kim—state audit will be starting soon;
Jim Madsen—dispute resolution center process will be used for renter eviction issues;still
requiring masking in the court facilities; Dave Windom talked about Community Services
business—permit applications are up;enforcement cases are up;CDC recommends to mask
when indoors,hiring accounting staff and a water Planner.
Board of Mason County Commissioners' Briefing Meeting Minutes
August 2,2021
The meeting adjourned at 3:02 p.m.
Respectfully submitted,
McKenzie Smith,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
RanK Nkj5Min Sharon Tras c Kevin Shutty
Chair Commissioner Commissioner