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2021/07/26 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF July 26, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. C0 I8.54 To be in compliance with Proclamation by the Governor 20-25.14 and Order of the Secretary of Health 20-03.3, in-person attendance is restricted. Our Commission meetings are live streamed at http://masonwebtv.com/and we will accept public comment via email msmith(@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners' office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of July 26, 2021 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly Wednesday 8:00 A.M. Area Command Meeting* Public Works Meeting Room A 100 Public Works Way *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Monday, July 26, 2021 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Executive Session — RCW 42.30.110 (1) (b) Real Estate 9:30 A.M. Support Services — Frank Pinter 10.00 A.M. Community Services — Dave Windom 10.30 A.M. BREAK 10:35 A.M. Public Works — Loretta Swanson Utilities & Waste Management 11:00 A.M. Superior Court — Judge Goodell/James Madsen Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 07/22/21 at 8:32 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. Mason County Support Services Department Budget Management 411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations y r Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES July 26, 2021 • Specific Items for Review o Prioritization of projects for ARPA Funds— Frank o Draft RFP for lobbyist— Frank o Discussion of 2021-2022 Enterprise vehicle order- Frank • Commissioner Discussion J:\DLZ\Briefing Items\202 I\2021-07-26.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 7/26/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: American Rescue Plan Act ( ARPA) Proposed Prioritization list of Projects Background: On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319). The $1.9 trillion package, based on President Biden's American Rescue Plan, is intended to combat the COVID-19 pandemic, including the public health and economic impacts. As a result of the passage of this plan Mason County is anticipating receiving approximately $13M in grant funding. Attached is a list of projects that have been proposed to be funded using ARPA funds. RECOMMENDED ACTION: Review projects and confirm completeness, priority and timing to continue to move forward with allocation and authorizations Attachment: ARPA Prioritization Project list Briefing Summary 7/21/2021 Mason County ARPA Prioritization List of Projects Review 7/26/2021 Priority p Proposed Revenue Recipients Mason County Project Name Reference N EDC T RN K Source Revenue Expense Total Use in 1 Use in 202 Use in 02 Use in a Mason ounty Mason ED ED H PUD 1 PUD Support Public Health Response PH ARPA 3,000,000 To contain and mitigate the spread of COVID-19 - Behavioral Health Care Services - Payroll and Covered Benefits Subtotal 3,000,000 - - - - - GF ARPA 12,000,000 Replace Public Sector Revenue Loss GF ARPA Ensure Continuity of vital government services by falling budget shortfalls - Public Records Software GOvQA 22,700 7,700 15,000 22,700 Public Health Message Board 20,000 20,000 20,000 MCSO Body Cameras 1 800,000 800,000 800,000 Revenue Loss Calculated - Mason County Fee Recovery Low 7 General Fund 500,000 (500,000) 500,000 (500,000) Mason County Gas Tax Revenue Low General Fund 1,500,000 (1,500,000) 1,500,000 (1,500,000) Design for 2nd floor PA,MCSO 10 General Fund 100,000 100,000 100,000 DCD Records Archival Image Medium General Fund 500,000 100,000 150,000 150,000 100,000 500,000 Prosecutors Office 2nd floor expansion General Fund 700,000 300,000 400,000 700,000 MCSO 2nd floor expansion General Fund 800,000 400,000 400,000 800,000 Ballot sorter machine B of A Bldg Low General Fund 1,200,000 1,200,000 1,200,000 Recipients may re-calculate lags In revenue loss Subtotal 14,000,000 2,142,700 4,927,700 965,000 150,000 100,000 Water and Sewer Infrastructure - Includes Improvements to Infrastructure - PUD 1 Agage Beach Water System Mainline 2 559,000 559,000 559,000 PUD 1 Vuecrest Storage Upgrade 2 158,294 158,284 158,284 EDC Water line from 101 to Prison 6 1,000,000 1,000,000 1,000,000 CEDS Belfair Water 450,000 450,000 450,000 EDC Sewer line extenslont from High School to Basin High 2,500,000 2,500,000 2,500,000 EDC Wallace Kneeland Substation High 3,200,000 3,200,000 3,200,000 PUD 3 High 4 1,500,000 1,500,000 1,500,000 CEDS Belfair Substation Phase 1 Ring-Bus High 3,000,000 3,000,000 3,000,OOC CEDS Belfair Substation Phase 2 Transmission Line Clifton Ridge 3,000,000 3,000,000 3,000,000 CEDS Belfair Substation Phase 3 Clifton Ridge Water Tower Substation 1 3,000,000 3,000,000 3,000,000 Subtotal - 18,367,284 18,367,284 - - - Broadband Infrastructure - Focus on Households and Business - HCCColonySurfFiberBuildout 3 313,556 313,556 313,556 HCC Eldon Fiber Buildout 3 501,932 501,932 501,932 PUD 3 Rural Broadband Cloquallum Community 500,000 500,000 500,000 Fund projects that deliver reliable service - Complements Broadband Investments - Subtotai - 1,315,488 1,315,488 - - - Premium pay for Essential Workers - Provide premium pay to essential workers(must be fully additive) - Signing Bonus for Corrections Deputies 60,000 20,000 40,000 60,000 OPD Blake Grant funding AOC 19,656 19,656 9,828 9,828 19,656 Prioritize low and moderate income workers - Key sectors include Healthcare,grocery,food,education,childcare,sanitation and transit Subtotal 19,656 79,656 29,828 49,828 - - Address Negative Economic Impacts - Deiiver assistance to workers and families - PUDSCustomerArreagesduetoCOVID Medium 2 125,000 125,000 125,000 HCC Customer Arreages due to COVID Medium 3 110,000 110,000 110,000 Mason County Treasurer Property Tax Arreages Medium 200,000 200,000 200,000 Mason County Utilities Arrearages Medium 5 154,000 154,000 154,000 Childcare Support Medium ???? - Support Small Business - EDC Small Business Grants High 8 500,000 500,000 500,000 Speed the recovery of Impacted Industries - Mason County Courts Building 10 9 750,000 750,000 750,000 Rebuild public sector capacity - Shelton Gateway Medium 500,000 500,000 500,000 Shelton Springs/Wallace Kneeland Roundabout Medium Subtotal Grand total 17,019,656 24,244,128 26,979,300 1,014,828 150,000 100,000 2,026,356 1,300,000 500,000 1,650,000 925,488 842,284 11,000,OOC MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 7/26/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Draft RFP for Lobbying Services Background: With the reorganization of Mason County management and the creation of a County Administrator, a Lobbyist was proposed to help the County lobby the State Legislature in this next legislative session. Attached is a Draft RFP to solicit those services. RECOMMENDED ACTION: Approve to post a Request for Proposals for the Professional Services of a Lobbyist. Attachment: Draft RFP Briefing Summary 7/21/2021 MASON COUNTY REQUEST FOR PROPOSALS State Lobbying Services Issued by Mason County Administration Office 411 N. 5th St Shelton, WA 98584 RFP INFORMATION Contact: Frank Pinter, Interim County Administrator Email Addresses: fpinter@masoncountywa.gov Phone: 360-490-6623 Submittal Date August 13, 2021 @ 2:00 PM (PST) PLEASE SUBMIT ALL CORRESPONDENCE AND PROPOSALS VIA E-MAIL DIRECTLY TO THE CONTACT LISTED ABOVE AND INCLUDE Page 1 of 8 Mason County Request for Proposals (RFP) State Lobbying Services Mason County is soliciting proposals for State Lobbying Services from qualified consultants /firms / individuals beginning October 1, 2021. The County anticipates awarding one contract with options for annual renewal for up to three years based on performance. Services performed by the selected Consultant include: providing strategic advice and planning in the development of an annual comprehensive state affairs strategy, implementing the state legislative agenda, and keeping the County abreast of developments on a broad range of issues of concern and potentially negative impacts to Mason County. A. BACKGROUND Mason County has approximately 67,000 residents and covers 1,051 square miles. The City of Shelton is the only incorporated city within Mason County, The County is governed by a three-member Board of County Commissioners and a newly appointed County Administrator. B. SCOPE OF SERVICES Provide strategic advice and planning in the development of an annual comprehensive state affairs strategy for the Mason County, including but not limited to: • Contributing proactive and creative suggestions for funding opportunities to advance the County's Economic Objectives, legislative, business, and transportation priorities; • Developing a legislative agenda with implementation plans for how to advance strategic priorities; • Develop and lobby for operating, Transportation and Capital Budget funding requests available to the County or identified by the County; • Identify additional state grant opportunities that align with the County's priorities and legislative agenda • Proactively engaging with state lawmakers, legislative, agency and governor's staff in pursuit of the County's stated priorities; • Attend all relevant legislative hearings; • Lobby the Legislature on all issues developed under the legislative program; • Lobby defensively on legislation that is introduced that would negatively impact the County's capital and transportation priorities; • Identifying key legislative and state agency relationships for the County and assist in creating opportunities to build and strengthen those relationships; Page 2 of 8 • Provide the County with a weekly legislative report during the legislative session that includes weekly hearing schedules and a summary of bills important to the County; • Work with the County to arrange lobbying visits to Olympia for the Commissioners ,County Administrator and other staff as appropriate, • Draft letters and talking points on legislation as necessary; • Testify on the behalf of the County at hearings before legislation and interim legislative committee; Provide regular updates, including but not limited to: • Monitoring of potential and pending legislation; • Identifying emerging issues of interest to the County in the areas of state policy; • Reporting on activities conducted in support of the state legislative strategy; C. QUALIFICATIONS: The proposed consultant must meet the following minimum qualifications: • At least three to five years' experience representing client interests before the Washington State Legislature or a state agency, or serving in a senior staff capacity in the Washington State Legislature or a combination thereof; • Public sector experience; • Knowledge of Local government operations, the state,,legislative process, and how that process affects local government operations • Familiarity with the Mason County political landscape; • Demonstrated ability to develop positive working relationships with stakeholders in all areas of state government including the four legislative caucuses and state agencies; the ability to communicate clearly and persuasively. D. DELIVERABLES: The selected consultant will: • Regularly (at least once a week during legislative session and quarterly during interim) communicate in person or by phone with the County's Board of County Commissioners and County Administrator, describing the work and activities completed as part of each of the tasks included in the Scope of Services; • Prepare a semi-annual summary that describes the work and activities completed during either the legislative session or the interim as part of each of the tasks included in the Scope of Services; and • Participate in Washington Public County Association (WPPA), Washington State Association of Counties (WSAC) and the Association of Washington Cities (AWC) lobbyist lunches or briefings during the legislative session when appropriate. Page 3 of 8 E. PROPOSAL ELEMENTS & EVALUATION CRITERIA: Proposals should present information in a straightforward and concise manner, while ensuring complete and detailed descriptions of the proposing individual and their ability to meet the requirements and provide the requested services of this RFP. The written proposals should be prepared in the same sequential order of proposal criteria as outlined below. Proposals are limited to 5 numbered pages (8 '/2 by 11 inch) excluding the cover letter, compensation information and all appendices. All pages shall be in portrait orientation with 1 inch (1") margins. Font size shall be 11 point or larger. Proposals that do not follow this format may be rejected. The cover letter shall include the RFP Title, Name, Title, Email Address, Phone Number and current address of the submitting firm's main contact and include the following information: INITIAL EVALUATION PHASE Consultant applications will be evaluated based on the following weighted criteria. The maximum points possible for each criterion is listed below each criteria heading. 1. Qualifications & Experience 40 PTS Identify the proposed team, ,demonstrate the team's experience in performing the requested services and describe how the team meets or exceeds the minimum qualifications. • The County will evaluate the experience and qualifications of the Personnel identified. Emphasis will be placed on experience and expertise in performing work of similar scope and complexity. • Include a list of references / clients from the past three to five years, to include a point of contact and contact information for which the proposed Consultant has performed similar services. Describe how potential conflicts of interests between clients are handled. • Resumes of the key individuals may be included as an appendix and are not included in the total page count. Resumes are to be limited to one single-sided, letter-sized page. Page 4 of 8 2. Project Approach Narrative 30 PTS Proposals should clearly outline the firm's recommended approach and methodology for: • Accomplishing the Scope of Services: Clearly describe the approaches and methods that will be used to accomplish the tasks required in the scope of services. Include a summary of innovative ideas and suggestions for enhancing the scope of services. • Coordination & Communication: describe how the firm intends to accommodate communications and interactions between the consultant, the Board of County Commissioners and the County Administrator. 3. Compensation 30 PTS Compensation information MUST be provided separately from the proposal, in an individual PDF document. All rates quoted shall be: • Fully burdened, including, but not limited to, per diem, administrative overhead, travel, lodging, and transportation (all direct/indirect expenses) • Full cost inclusive of sales tax and other government fees, taxes and charges, • Valid throughout the contract period unless otherwise amended and agreed to by both parties in writing. FINAL EVALUATION PHASE 100 PTS Interviews may be conducted with the firms scoring at least 80% of the non- compensation points or the top three (3) firms, whichever is greater. Failure to participate in the interview process will result in the Proposer's disqualification from further consideration. Travel costs will not be reimbursed for the interview. References: References will be requested and scored on those firms selected for interviews. The County may phone references with additional questions. Page 5 of 8 PROCUREMENT PROCESS Issuance of RFP Proposal packets due ........... Short List Consultants* Interviews (if required)* ........... --........... - ----- - --- -- - Final Selection* Execute Contract* i SOLICITATION TIMELINE: *Dates are tentative. All status updates on the above solicitation timeline will be announced on the Mason County's website for this solicitation. VENDOR OBLIGATION Mason County's Requests for Bids, Requests for Proposals and Requests for Qualifications can be accessed on the County's website, www.co.mason.wa.us. SUBMITTAL PROCESS Proposals must be received via email on or before the date and time outlined on the front page of this RFP. Send your electronic submittal to: fpinter -masoncountywa.gov. Name of Firm, RFP Title (Subject Line) Please submit one electronic copy in Adobe Acrobat PDF format, including all appendices. Submittals need to be limited to 9 MB in total email size. It is the Consultant's responsibility to verify the receipt of the submittal. Electronic verification will be provided upon request. *Late proposals will not be accepted by the County. Proposals received after the stated date and time will not be reviewed and shall be deemed non-responsive. EVALUATION AND AWARD PROCESS An evaluation team will review each proposal and evaluate all responses received based upon the criteria listed herein. The County may request clarifications or additional information, if needed. After the evaluation team individually scores each proposal, the scores are tallied and the firms are ranked based on the scores, from highest score to lowest. A selection may be made based on the proposals and initial evaluation criteria alone. Alternatively, the evaluation team may create a short list of the top ranked firms and invite Page 6 of 8 the short-listed firms in for interview and/or check references. Scores for reference checks and interviews will be tallied and added to the short-listed firm's initial evaluation scores. Final selection will be based on reference checks and interviews. The County intends to select the Proposer who represents the best value to the County and begin the negotiation and award process based on the evaluated scores. The selected Consultant will be invited to enter into contract negotiations with the County. Should the County and the selected firm(s) not reach a mutual agreement, the County will terminate negotiations and move to the next highest ranked firm and proceed with negotiations. The County reserves the right to accept or reject any or all information in its entirety or in part and to waive informalities and minor irregularities and to contract as the best interest of the County may require. The County reserves the right to reject any or all Proposals submitted as non- responsive or non-responsible. PROCEDURE IN THE EVENT OF ONLY ONE PROPOSAL IS RECEIVED In the event that a single responsible proposal is received, the Bidder shall provide any additional data required by the County to analyze the proposal. The County reserves the right to reject such proposals for any reason GENERAL INFORMATION News releases pertaining to this RFP, the services, or the project to which it relates, shall not be made without prior approval by, and then only in coordination with, the County. Costs Borne By Proposers All costs incurred in the preparation of a Proposal and participation in this RFP and negotiation process shall be borne by the proposing firms. Small Business And Disadvantaged Business Opportunities Mason County encourages participation in all of its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Participation may be either on a direct basis in response'to this solicitation/invitation or as a subcontractor to a Bidder/Proposer. However,` unless required by federal statutes, regulations, grants, or contract terms referenced in the contract documents, no preference will be included in the evaluation of bids/submittals, no minimum level of MWBE participation shall be required as a condition for receiving an award and bids/submittals will not be rejected or considered non- responsive on that basis. Any affirmative action requirements set forth in federal regulations or statutes included or referenced in the contract documents will apply. The selected firm will be required to show evidence of outreach. Page 7 of 8 Public Disclosure Proposals submitted under this Solicitation will be considered public documents and, with limited exceptions, will become public information and may be reviewed by appointment by anyone requesting to do so following the conclusion of the evaluation, negotiation, and award process. This process is concluded when a signed contract is completed between the County and the selected Consultant. If a firm considers any portion of its response to be protected under the law, the vendor shall clearly identify each such portion with words such as "CONFIDENTIAL," "PROPRIETARY" or "TRADE SECRET' on each page for which the protection is sought. If a request is made for disclosure of such portion, the County will notify the vendor of the request and allow the vendor not less than ten (10) days to seek a protective order from the Courts or other appropriate remedy and/or waive the claimed confidentiality. Unless such protective order is obtained and provided to the County by the stated deadline, the County will release the requested portions of the Proposals. By submitting a response, the vendor assents to the procedure outlined in this paragraph and shall have no claim against the County on account of actions taken under such procedure. r, u Page 8 of 8 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING July 26,2021 Briefing Items • Purchase of a new 85G mid-size excavator and a small soil compactor. • Reimbursable agreement with WSDOT to provide fabrication inspections and testing upon request from Mason County Public Works • Adopt-A-Road Agreement between Mason County and the Harstine Island Community Club to pick up roadside litter from North Island Drive (MP 0.000 -MP 4.729)and South Island Drive (MP 0.000 - MP 3.304). • Adopt-A-Road Agreement between Mason County and Public Utility District Employee Association(PUDEA)to pick up roadside litter along Island Lake Drive (MP 0.000 to MP 2.317)and Island Lake Road(MP 0.000 to MP 0.540). Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins P.E., Deputy Director/ County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: July 26, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Li Human Resources ❑ Legal ❑ Other — please explain ITEM: Purchase John Deere 85G Excavator and Dynapac CA 1300 Compactor EXECUTIVE SUMMARY: Mason County Public Works is looking to purchase a new 2021 85G John Deere Excavator and a 2018 Dynapac CA 1300 compactor off of the NJPA (Sourcewell) joint cooperative purchasing contract from Pape Machinery. The excavator will be used regularly on maintenance and storm activities. The soil compactor will be use to compact gravel/dirt dig outs and shoulder compacting. BUDGET IMPACTS: Public Works will be trading in some of the surplused equipment the Board approved back in October of last year that Pape Machinery has offered a trade-in value of $150,000. The remaining balance ($38,500) will come out of the County Road Fund 2021 budget. 2021 John Deere 85G Excavator $66,500 2018 DYNAPAC CA 1300 Soil Compactor $122,000 $188,500 Trade-in Revenues $150,000 Remaining Balance $ 38,500 RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the County Engineer to procure a new excavator and a soil compactor off of the NJPA (Sourcewell) joint cooperative purchasing contract with Pape Machinery and the trade-in of approved surplus. ATTACHMENT: 1. Quote Briefmg Summary JOHN DEERE E2 MACHINERY Quote Id: 24664645 Prepared For: MASON COUNTY PUBLIC WORKS 154 Prepared By: GERALD WARREN Pape Machinery, Inc. 3607 20th Street East Tacoma, WA 98424 Tel: 253-922-8718 Mobile Phone: 360-340-0396 Fax: 253-922-3562 Email: gwarren@papemachinery.com Date: 14 June 2021 Offer Expires: 30 June 2021 Confidential fa JOHN DEERE E2 MACHINERY Quote Summary Prepared For: Prepared By: MASON COUNTY PUBLIC WORKS GERALD WARREN 100 PUBLIC WORKS DR Pape Machinery, Inc. SHELTON, WA 98584 3607 20th Street East Business: 360-427-9670 Tacoma, WA 98424 jeremys@co.mason.wa.us Phone: 253-922-8718 Mobile: 360-340-0396 gwarren@papemachinery.com This sale is subject to Pape's Terms and Conditions of Sale Quote Id: 24664645 effective on the date hereof, which are incorporated in full by this Created On: 14 June 2021 reference. The Terms and Conditions of Sale are available at www. Last Modified On: 17 June 2021 pape.com/terms, and will also be sent by mail or e-mail to the Expiration Date: 30 June 2021 purchaser upon request. Equipment Summary Selling Price Qty Extended JOHN DEERE 85G EXCAVATOR- $ 119,732.34 X 1 = $ 119,732.34 SOURCEWELL CONTRACT# 032119-JDC - 1 FF085GXPMJ022628 Extended Warranty $ 1,650.00 X 1 = $ 1,650.00 Extended Warranty,85G, Power Train And Hydraulics,2500 Total Hours or 60 Total Months, $0 Deductible Sub Total $ 121,382.34 Equipment Total $ 121,382.34 Quote Summary Equipment Total $ 121,382.34 SubTotal $ 121,382.34 Sales Tax -(8.50%) $ 10,215.50 Total $ 131,597.84 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 131,597.84 Salesperson : X Accepted By : X JOHN DEERE 2 Selling Equipment MACHINERY Quote Id: 24664645 Customer: MASON COUNTY PUBLIC WORKS JOHN DEERE 85G EXCAVATOR-SOU RCEWELL CONTRACT # 032119-JDC - 1 FF085GXPMJ022628 Hours: Stock Number: MJ022628 Selling Price $ 119,732.34 Code Description Qty Unit Extended 0081 FF 85G EXCAVATOR 1 $ 138,325.00 $ 138,325.00 Standard Options - Per Unit 3265 Rubber Crawler Pads 1 $ 0.00 $ 0.00 7060 2.12 M (6 Ft. 11 In.) Arm Assembly 1 $6,724.00 $6,724.00 with Bucket Cylinder and Linkage Less 34% Sourcewell Discount 1 $-49,316.66 $-49,316.66 Standard Options Total $ -42,592.66 Dealer Attachments PM139905 Hyd PGQC-PSM WL I-Lock(NI) 1 $4,250.00 $4,250.00 PM138951 PSM Hyd Prog Link Thumb-Pin 1 $ 5,250.00 $ 5,250.00 Grabber(NI) 24" HD Dig Bkt w/Pins-PSM 1 $ 2,000.00 $ 2,000.00 PM140089 48" CU Bkt w/BOCE w/Pins-PSM 1 $ 2,250.00 $ 2,250.00 Dealer Attachments Total $ 13,760.00 Value Added Services Extended Warranty 1 $ 1,650.00 $ 1,650.00 Value Added Services Total $ 1,650.00 Other Charges Freight 1 $ 2,000.00 $ 2,000.00 Setup 1 $ 1,200.00 $ 1,200.00 Deliver Charge 1 $ 750.00 $ 750.00 Powertune 1 $ 800.00 $ 800.00 Install Coupler&Thumb 1 $ 3,250.00 $ 3,250.00 Install HKX Stuchi Arm Kit 1 $ 2,250.00 $ 2,250.00 Other Charges Total $ 10,250.00 Suggested Price $ 121,382.34 Customer Discounts : ` Customer Discounts Total $ 0.00 $ 0.00 JOHN DEERS Extende&.lNarranty Extended Warranty Proposal PowerGardTM Protection Plan Deere Crawler Date :June 17, 2021 Machine/Use Information Plan Description Price Manufacturer JOHN DEERE Plan Type: Extended Deductible: $ 0 Warranty Equipment Type Deere Crawler Coverage: Power Train And Quoted Price $ 1,650.00 Hydraulics Model 85G Total Months: 60 Country US Total Hours: 2500 Date Quoted June 15,2021 MFWD/Tracks N Scraper Use Extended Warranty is available only through authorized John Deere Dealers for John Deere Products,and may be purchased at any time before the products Standard Warranty,or Extended Warranty expires. Extended Warranty Proposal Prepared for: I have been offered this extended warranty and Customer Name - Please Print ❑✓ I ACCEPT the Extended Warranty I DECLINE the Extended Warranty Customer Signature If declined, I fully understand that any equipment listed above is not covered for customer expenses due to component failures beyond the original basic warranty period provided by John Deere. Note : This is not a contract. For specific Extended Warranty coverage terms and conditions, please refer to the actual Extended Warranty contract for more information and the terms, conditions and limitations of the agreement. What Extended Warranty is The Extended Warranty Program is for the reimbursement on parts and labor for covered components that fail due to faulty material or original workmanship that occur beyond the John Deere Basic Warranty coverage period. The agreement is between Deere & Company and the owners of select John Deere Construction and Forestry equipment, who purchase the Extended Warranty Plans for the desired coverage as indicated in this proposal. What Extended Warranty is not : Extended Warranty is not insurance. It also does not cover routine maintainance or high wear items,or insurance- related risks/perils such as collision, overturn, vandalism, wind, fire, hail, etc. It does not cover loss of income during or after an equipment failure. See the actual product-specific Extended Warranty agreement for a complete listing of covered components, and limitations and conditions under the program. Features/Benefits: Extended Warranty includes the following features and benefits under the program • Pays for parts and labor costs incurred on failed covered components (less any applicable deductibles), * Does not require pre-approval before repairs are made by the authorized John Deere dealership, 0 Payments are reimbursed directly to the dealership with no prepayment required by the contract holder. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins P.E., Deputy Director/ County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: July 26 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Reimbursable Agreement for State Materials Lab Engineering and/or Testing Services EXECUTIVE SUMMARY: This reimbursable agreement is for WSDOT to provide Mason County Public Work fabrication inspections, which is providing engineering and/or testing services to ensure that materials proposed to be used within County road and bridge projects comply with applicable WSDOT standards, or determine whether existing county infrastructure can withstand impact from proposed actions. These services will be upon request and the agreement remains in effect for (10) years upon the date of execution by both Parties. BUDGET IMPACTS: All request for services will be funded out of the Road Fund. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the County Engineer to execute the agreement with WSDOT to provide fabrication inspections and testing upon request from Mason County Public Works. ATTACHMENT: 1. Agreement Briefmg Summary Entity Name Agreement number Mason County WSDOT GCB 3545 Dept. of Public Works Reimbursable Entity Billing Address 100 W. Public Works Drive Agreement for Shelton, WA 98584-9714 State Materials Contact Name Contact Phone and Email Victor Rhett 360-427-9670 Ext. 388 Lab Engineering vrhett@masoncountywa.gov and/or Testing Federal Tax ID# Agreement Title Services 91-6001354 Fabrication/and or Testing Services Description of Work Fabrication inspections and testing upon request. This AGREEMENT is made and entered into by and between the Washington State Department of Transportation, hereinafter"WSDOT," and the above named entity, hereinafter the "ENTITY." Whereas, WSDOT provides engineering and/or testing services to ensure that materials proposed to be used within WSDOT highway right of way comply with applicable WSDOT standards, or to determine whether existing state highway infrastructure can withstand impacts from proposed actions, and Whereas, the ENTITY has requested WSDOT perform certain materials engineering and/or testing services as described above in the Description of Work above or as attached as Exhibit A (hereinafter "Work"), and Whereas, WSDOT has the necessary personnel and equipment available and is willing to perform the Work, subject to the terms and conditions herein. NOW, THEREFORE, pursuant to RCW 47.01.260 and/or Chapter 39.34 RCW, the above recitals that are incorporated herein as if set forth below, and in consideration of the terms, conditions, provisions, and Exhibit A which is attached hereto and by this reference made a part of this Agreement, IT IS HEREBY AGREED AS FOLLOWS: 1. SCOPE OF WORK 1.1 The term "Work," as used herein, includes any and all work by WSDOT in its performance of the engineering and/or testing services specified in the "Description of Work," above or as in Exhibit A hereto attached. Subject to the terms and conditions herein, WSDOT agrees to perform the Work using WSDOT labor, equipment, and materials. GCB 3545 Page 1 of 4 2. TERM OF AGREEMENT 2.1 Check one of the following as applicable to this Agreement: ❑ The term of this Agreement, is project specific and shall begin upon the date of execution by both Parties and shall remain in effect until WSDOT has completed the Work detailed above or in Exhibit A; OR should the ENTITY terminate this Agreement pursuant to Section 5, this Agreement shall terminate when the ENTITY has made full payment for all WSDOT-incurred costs up to the date of termination. The estimated end date shall be:XXXXXXXX IX! The term of this Agreement shall begin upon the date of execution by both Parties and shall remain in effect for ten(10) years, subject to renewal by the Parties. This Agreement may be terminated pursuant to Section 5. In the event of termination, this Agreement shall terminate when the ENTITY has made full payment for all WSDOT-incurred costs up to the date of termination. 3. PAYMENT 3.1 A cost estimate for the Work is detailed in Exhibit B. WSDOT will invoice the ENTITY monthly for the actual direct and related indirect costs incurred by WSDOT in the performance of the Work completed during the previous month. These costs include but may not be limited to, labor, material, travel, and equipment. 3.2 The ENTITY agrees to reimburse the WSDOT for the actual direct and related indirect costs for the Work within thirty(30) calendar days of receipt of a WSDOT invoice. The ENTITY agrees further that if payment is not made to the WSDOT as herein agreed, WSDOT may charge late fees, interest or refer the debt to a collection agency, all in accordance with Washington State Law. 3.3 The Parties agree that any estimated costs for the Work may be exceeded by up to twenty five percent (25%) before an amendment to this Agreement is required. Once the costs reach the estimate in Exhibit A plus the 25% overrun allowance,WSDOT shall stop all Work until an amendment has been executed increasing the maximum dollar amount payable under this Agreement, or a decision is reached to terminate this Agreement. 4. TERMINATION 4.1 Either Party may terminate this Agreement upon thirty(30) calendar days written notice to the other Party. If this Agreement is terminated by either Party prior to completion of the Work specified herein, the ENTITY agrees to and shall reimburse WSDOT for all actual direct and related indirect expenses and costs incurred up to the date of termination associated with the Work. 5. MODIFICATIONS 5.1 This Agreement may be amended by the mutual agreement of the Parties. Such amendments or modification shall not be binding unless they are in writing and signed by persons authorized to bind each Party. &RECORDS 6.1 All records for performance of the Work, including labor, material, travel, and equipment records in Page 2 of4 GCB3545 support of all WSDOT costs shall be maintained by WSDOT for a period of six (6) years from the date of termination of this Agreement. The ENTITY shall have full access to and right to examine said records during normal business hours and as often as it deems necessary, and should the ENTITY require copies of any records, it agrees to pay the costs thereof. The Parties agree that the work performed herein is subject to audit by either or both Parties and/or their designated representatives and/or state and federal government 7. DISPUTES AND VENUE 7.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or related to, this Agreement. Disagreements shall be resolved promptly and at the lowest level of hierarchy. To this end, following the dispute resolution process shown below shall be a prerequisite to the filing of litigation concerning any dispute between the Parties: A. The representatives for each Party shall use their best efforts to resolve disputes and issues arising out of or related to this Agreement. The representatives shall communicate regularly to discuss the status of the tasks to be performed hereunder and to resolve any disputes or issues related to the successful performance of this Agreement. The representatives shall cooperate in providing staff support to facilitate the performance of this Agreement and the resolution of any disputes or issues arising during the term of this Agreement. B. A Party's representative shall notify the other Party in writing of any dispute or issue that the representative believes may require formal resolution according to Section 7.1 D. The representatives shall meet within five (5)working days of receiving the written notice and attempt to resolve the dispute. C. In the event the representatives cannot resolve the dispute or issue, the ENTITY, and WSDOT's Region Administrator, or their respective designees, shall meet and engage in good faith negotiations to resolve the dispute. D. In the event the ENTITY and WSDOT's Headquarters Administrator, or their respective designees, cannot resolve the dispute or issue, the ENTITY and WSDOT shall each appoint a member to a Dispute Board. These two members shall then select a third member not affiliated with either Party. The three-member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. All expenses for the third member of the Dispute Board shall be shared equally by both Parties; however, each Party shall be responsible for its own costs and fees. 8. VENUE AND ATTORNEY FEES 8.1 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in a court of competent jurisdiction situated in Thurston County, Washington. Each Party further agrees that it shall be solely responsible for the payment of its attorney fees and costs. 9. INDEMNIFICATION 9.1 The Parties shall protect, defend, indemnify, and hold harmless each other and their employees and/or authorized agents, while acting within the scope of their employment as such, from any and all costs, claims,judgments, and/or awards of damages (both to persons and/or property), arising out of, or in any way resulting from, each Party's obligations to be performed pursuant to the provisions of this Page 3 of 4 GCB 3545 Agreement. The Parties shall not be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the negligence of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence of(a)the WSDOT, its employees and/or authorized agents and (b)the ENTITY, its employees or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of each Party, its employees and/or authorized agents. The Parties agree that their obligations under this section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of their officers, officials, employees or agents. For this purpose only, the Parties, by mutual negotiation, hereby waive, with respect to each other only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 9.2 The terms of this Section shall survive termination of this Agreement. 10. LEGAL RELATIONS 10.1 WSDOT's relation to the ENTITY shall be at all times as an independent contractor. Further, WSDOT shall perform the Work as provided under this Agreement solely for the benefit of the ENTITY and not for any third party. 11. SEVERABILITY 11.1 If any terms or provisions of this Agreement are determined to be invalid, such invalid term or provision shall not affect or impair the remainder of the Agreement, but such remainder shall remain in full force and effect to the same extent as though the invalid term or provisions were not contained in the Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date last signed below. ENTITY Washington State Department of Transportation By: By: Printed: Mike Collins Printed: Title: Deputy Director/County Engineer Title: Date: Date: Approved As To Form on behalf of WSDOT /s/Guy Bowman Date: July 8, 2021 Page 4 of 4 GCB 3545 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins County Engineer/Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: July 26, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal 4 Other— please explain Ado t-A-Road Application ITEM: Adopt A Road Application from Harstine Island Community Club From North Island Drive (MP 0.000 - MP 4.729) and South Island Drive (MP 0.000 - MP 3.304) EXECUTIVE SUMMARY: Volunteers from the Harstine Island Community Club, herein referred to as the Harstine Island Community Club, have submitted and signed an Adopt-A-Road Agreement to pick up roadside litter along North Island Drive (MP 0.000 to MP 4.729) and South Island Drive (MP 0.000 to MP 3.304). Public Works recommends approval and execution of an Adopt-A-Road Agreement with the Harstine Island Community Club. Chapter 12.48 of the Mason County code establishes an Adopt-A-Road litter control program allowing volunteers to pick up roadside litter. An application and signed agreement have been submitted by the Harstine Island Community Club. The authorized volunteer representatives are Patrick Brunner and Christopher Blocker. It has been determined that the organization is eligible to participate in the program. Public Works Transportation Technician, Tim Rhoades, has spoken with them and will meet them on site to go over risks, responsibilities, safety rules and answer any questions upon approval. The Agreement is for a period of two years and volunteers commit to picking up litter at least twice per year along with other conditions spelled out in the Agreement. Public Works agrees to furnish and pick up trash bags, provide safety materials and training aids, along with other provisions spelled out in the Agreement. Pick up and disposal of the trash happens under the Community Litter Cleanup program overseen by the Sheriff's office. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to execute the Adopt-A-Road Agreement between Mason County and the Harstine Island Community Club to pick up roadside litter from North Island Drive (MP 0.000 - MP 4.729) and South Island Drive (MP 0.000 - MP 3.304). ATTACHMENTS: 1. Adopt-A-Road Application 2. Vicinity Map APPENDIX 1 it 11 q O2_ Date Application Received To beCV ADOPT-A-ROAD APPLICATION Name of volunteer Organization Mailing Address, City, State, ZIP Code List the sections of road you are interested in cleaning in order of preference: /5S L Aa. J 64i r ISM 4 16 M) 04 6- f1&6 r'I t .4 S t-n OA5 Road Name Vicinity I ( Road Name Vicinity 3. Road Name Vicinity Sections of County road are assigned on a safety and first-came, first-serve basis. If the sections your group haveidentified above are not available the Mason County Public Works Department will suggest other a efnatives. Volu teen Or zation Representatives: Signature: Representative#1 Name of Representative (Print or Type) Mailing Address, City, State, Zip Code Day phone umber Evening phone number Si a ur . epresentative #2 Name of Rep esentative (Print or Type) s'r ale _—_ Day phone number Evening phone number Return this application to: Adopt-A-Road Coordinator Mason.County Public Works 100 W Public Works Drive Shelton,WA 98584 5 APPENDIX 2 ADOPT-A-ROAD AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this day and between Mason County,a municipal subdivision of the State of Washington herein known as the"County" and -, t,,W)Ty e )-13 ;a volunteer organization herein known as the "Grantee". establish aCounty-wide Adopt-A-Road Litter Control Program Whereas, the County has the authority to (Adopt-A-Road Program) pursuant to RCW 47.40; and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on the section of road specified herein; Road Now,therefore,the County does hereby authorize the Grantee designated t in the in accordance Program by picking litter within the assigned section of County with the following terms and conditions: A. The Grantee does hereby agree• f_ ons as may be required by To conduct clean up activities in a safe manner and under any condiants is the number one priority of the County for the safety of the participants. Safety to take the program, and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. To assign a leader to each cleanup crew, and that crew leader shalt have a copy of this agreement with himfher during the cleanup activity. 3. To pick up litter no less than four times per year. Additional clean ups should be done as Recommended interval for cleanup is once every necessary to maintain a neat appearance. three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more the ten people to participate in the cleanup activity at one time over a one-mile section'. ned road arked on he County 6. To have no more than two vehicles ened aresr one-mile section of during a cleanup activity.g(A minimum number tofveh vehicles road shoulder within the assigned of vehicles shall be shalt be used to transport the participants to the assigned area.) All parking in compliance with Statelaw. 7. To require that all participants shall be 15eigyears 8)(ors{botween The of 15 tos181years of supervision by one more adults for every 9 age) participating in the cleanup activity. 6 APPENDIX 2 ADOPT-A-ROAD AGREEMENT Page 2 of 4 8. To conduct a yearly safety training session for volunteers utilizing materials and training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building I during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County road shoulder for pickup and disposal by the County and notify the County at the time of cleanup to,coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County road right-of--way. participants who find anything that is hazardous or suspected to be hazardous shall not touch, but taF.e`approptiate precautions flag 'st and leave A for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles, or exceptionally large, heavy- or unyielding objects. These kinds of materials should be flagged and the County notified as soon as possible to arrange for proper disposal. 12. Cleanups shall not be scheduled during a legal holiday,during the afternoon on the day before a legal holiday, or during holiday weekends. 13. To provide the County a roster(Medical Aid Coverage Record)of individual participants in the cleanup within seven(7) calendar days following the cleanup activity. 14. To report any injuries,incurred by participants during cleanup activities,to the County,within two (2) working days of the injury. Notification shall include: o Name of injured person o Nature of injury o Date and time of injury o How the injury occurred 15. Furnish to the County an"Adopt-A-Road Registration Form" for each of the participants taking part in litter pickup activities. 16. It is recommended that the Grantee have a first aid kit available at the cleanup site, and at least one person with a valid First Aid Card be present during cleanup activities. B. The County does hereby agree to: 1. To designate a program administrator to act as a contact person for this agreement. 2.' To furnish and install a maximum of two (2)Adapt A-Road signs with the Grantee name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4_ - Remove the filled trash bags from County road shoulder upon notification by Grantee. 7 APPENDIX 2 ADOPT-A-ROAD AGREEMENT Page 3of4 5. Assist the Grantee,in cleaning up litter if necessary (.e•,when large,heavy,or hazardous items are found). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. Litter Crew Ahead* an warning 9 stand, and make 7. To furnish a portable-Volunteer available hard hats,safety vests for all participants, d otherequipment as den and mednecessary (a deposit may be necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belong to the Grantee. nd this agreement temporarily because of future construction that will take 2, The County may sus Pe place within the limits of the assigned e ted area. Once these have been completed,the Grantee will be notified and the agreement d shall 3. The terms of this agreement shall commence on the date execution in the Grantee on n days the end on the date of termination unless terminated by County, notice. Upon termination of this agreement the Adopt-A-Road sign shall be removed and remain the property of the Department. E ' i g i 1 t t APPENDIX 2 ADOPT-A-ROAD AGREEMENT Page 4of4 [From SSIGNED ROAD SECTION: Office Use Only Name to of roadway: North South East West (Circle assigned sidels) of Execution: Date of Termination:January 31,,_ 4A J �,1C� �t� t'c� t1i�.s i y Ci Jd Name of Volunteer Organization Maili.6Address, Sta e, ZIP Code Signature: Representative#i Name of Representative (Print or Type) Mailing Address, City, State, Zip Code of Representative#1 . Day phone number Evening phone number —�� lac—�� Name of Repre ntative (Print or Type) 1-37ignatur - epresenta e#2 Mailing Address, City, State, Zip Code of Representative#2 _ — -- - - P Day phone number Evening phone number Return To: Chairman of the-Board, Mason County Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 9 Adopt-A-Road - Harstine Island Community Club North Island Drive MP 0.000-4.729, South Island Drive 0.000-3.304 F Rp 4.50 W 00 o � � o T � � 20 �J�S RDco % o O �5 TES Rp I r SO i rn I W 0 I zO 0 I z z Q ❑ II 2 ` 11005 ` W J �O O N 64\ ro j zD aF O A 2 \ �RO O �p \ OQ \\ 50 O "IV \ 00. -1.00 0 MHHFiDEq / 2 I .� �sO �OJ�O� W H N 00 U)a 1%; _❑ W Q J Adopt-A-Road U) lors[ine Private Road N County Road 4` j "' E- State Highway �P I s ©OpenSt;eetMap(and) �� contributors,CC-BY-SA MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins County Engineer/Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: July 26, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal � Other- please explain Ado t-A-Road Application ITEM: Adopt-A-Road Application from Public Utility District Employee Association (PUDEA) Island Lake Drive (MP 0.000-MP 2.317) & Island Lake Road (MP 0.000 -MP 0.540) EXECUTIVE SUMMARY: Volunteers from Public Utility District Employee Association (PUDEA), herein referred to as PUDEA, have submitted and signed an Adopt-A-Road Agreement to pick up roadside litter along Island Lake Drive (MP 0.000 to MP 2.317) and Island Lake Road (MP 0.000 to MP 0.540). Public Works recommends approval and execution of an Adopt-A-Road Agreement with the PUDEA. Chapter 12.48 of the Mason County code establishes an Adopt-A-Road litter control program allowing volunteers to pick up roadside litter. An application and signed agreement have been submitted by the PUDEA. The authorized volunteer representatives are Asia Cline and Jenny Goos. It has been determined that the organization is eligible to participate in the program. Public Works Transportation Technician, Tim Rhoades, has spoken with them and will meet them on site to go over risks, responsibilities, safety rules and answer any questions upon approval. The Agreement is for a period of two years and volunteers commit to picking up litter at least twice per year along with other conditions spelled out in the Agreement. Public Works agrees to furnish and pick up trash bags, provide safety materials and training aids, along with other provisions spelled out in the Agreement. Pick up and disposal of the trash happens under the Community Litter Cleanup program overseen by the Sheriff's office. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to execute the Adopt-A-Road Agreement between Mason County and PUDEA to pick up roadside litter along Island Lake Drive (MP 0.000 to MP 2.317) and Island Lake Road (MP 0.000 to MP 0.540). ATTACHMENTS: 1. Adopt-A-Road Application 2. Vicinity Map APPENDIX 1 JUN 15 2021 Totb WORKS ADOPT-A-ROAD APPLICATION Name of Volunteer Orga nation _ Mailing Address, City, State, ZIP Code List the sections of road you are interested in cleaning in order of preference: Road Nam/e Vicinity 2. IS, GV lGL Lo r✓I G7i G �i C: Road yyName ',' . Vanity Road Name Vanity Sections of County road are assigned on a safety and first-come, first-serve basis. If the sections your group have identified above are not available the Mason County Public Works Department will suggest other alternatives. Volunteer Organization Representatives: Signature: Representative#1 Name of Representative (Print or Type) Mailing Address, City, State, Zip Code & Day phone number Evening phone number ("'j- Signattit/' Representative#2 Name of Representative (Print or Type) number Evening phone number Return this application to: Adopt-A-Road Coordinator Mason County Public Works 100 W Public Works Drive Shelton_WA 98584 5 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this day and between Mason County,a municipal subdivision of the State of Washington herein known as the "County" and a volunteer organization herein known as the "Grantee". Whereas, the bounty has the authority to establish a County-wide Adopt-A-Road titter Control Program (Adapt-A-Road Program) pursuant to RCW 47.40; and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on the section of road specified herein; Now,therefore,the County does hereby authorize the Grantee to participate in the Adapt-A-Road Program by picking titter within the assigned section of County road designated below, in accordance with the following terms and conditions: A: The Grantee does hereby agree:. 1. To conduct clean up activities in a safe manner and under any conditions as may be required by the County for the safety of the participants. Safety of-participants is the number one priority of the program, and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. To assign a leader to each cleanup crew, and that crew leader shall have a copy of this agreement with him/her during the cleanup activity. 3. To pick up lifter no less than four times per year. Additional clean ups should be done as necessary to maintain a neat appearance. Recommended interval for cleanup is once every three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more the ten people to participate in the cleanup activity at one time over a one-mile section. 6. To have no more than two vehicles per one-mile section of assigned road parked on the County road shoukterwithin the assigned area during a cleanup activity. (A minimum number of vehicles shall be used to transport the participants to the assigned area.) All parking of vehicles shall be in compliance with State law. 7. To require that all participants shall be 15 years of age or older. The Grantee shall furnish supervision by one more adults for every eight (8) minors (between ages of 15 to 18 years of age) participating in the cleanup activity. 6 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 2 of 4 8. To conduct a yearly safety training session for volunteers utilizing materials and training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building I during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County road shoulder for pickup and disposal by the County and notify the County at the time of cleanup to'coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County.road right-of-way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch, but take appropriate precautions flag it and leave it for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles, or exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the County notified as soon as possible to arrange for proper disposal. 12. Cleanups shall not be scheduled during a legal holiday, during the afternoon on the day before a legal holiday, or during holiday weekends. 13. To provide the County a roster(Medical Aid Coverage Record)of individual participants in the cleanup within seven(T) calendar days following the cleanup activity. 14. To report any injuries,incurred by participants during cleanup activities,to the County,within two (2) working days of the injury. Notification shall include: o Name of injured person o Nature of injury o Date and time of injury o How the injury occurred 15. Furnish to the County an"Adopt-A-Road Registration Form" for each of the participants taking part in litter pickup activities. 16. it is recommended that the Grantee have a first aid kit available at the cleanup site,and at least one person with a valid First Aid Card be present during cleanup activities. B. The County does hereby agree to: 1. To designate a program administrator to act as a contact person for this agreement. 2. To furnish and install a maximum of two (2)Adopt-A-Road signs with the Grantee name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4, Remove the filled trash bags from County road shoulder upon notification by Grantee. 7 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 3 of 4 5. Assist the Grantee,in cleaning up litter if necessary(.e.,when large, heavy,or hazardous items are found). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. 7. To furnish a portable"Volunteer Litter Crew Ahead" advanced warning sign and stand,and make available hard hats,safety vests for all participants, and other equipment as deemed necessary (a deposit may be necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belong to the Grantee. 2. The County may suspend this agreement temporarily because of future construction thatwill take place within the limits of the assigned area. Once these have been completed,the Grantee will be notified and the agreement restored. 3. The terms of this agreement shall commence on the date of execution indicated below,and shall end on the date of termination unless terminated by the County, or the Grantee on 30 days notice. Upon termination of this agreement the Adopt-A-Road sign shall be removed and remain the property of the Department. 8 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 4 of 4 D. ASSIGNED ROAD SECTION: Office Use Only Road Name Frorn to Side of roadway: North South East West (Circle assigned side/s) Date of Execution: Date of Termination:January 31� Name of Volunteer Organization Mailing Address, City, State, ZIP Code Signature: Representative#1 Name of Representative(Print or Type) Mailing Ad, City, State, Zip Code of Representative#1 ( '/ Day phone number E ening phone number JI/l/v,- CdoJ SignaturqResenta�fivel#2 Name of Repre�ative (Print or Type) Mailing Address, City, State, Zip Code of Representative #2 Day phone number Evening phone number Chairman of the.Board, Mason County Return To: Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 9 Adopt-A-Road - Public Utility District Employee Association Island Lake Drive 0.000-2.317, Island Lake Road 0.000-0.540 0 •cr pR � O E\S�PNO W4YADRONA J � 1.00 "2 00 F \ I 80_ 2;FO tkoo CT EATHERWOOD \SL�Rp Q V \ \. 4u V \ ' aoLU E W1'CT OERIA T --2.30 o e PAW,QQ ���� 0• ICO m �� LU �Q� o o i� o i FA o o lI] o c 0.10 _ j 0 0 .0 z J O O W t� - ti ��y s,� s s1 ti O Puf(Par� u5 10� 1001-C I 4 Adopt-A-Road Private Road 1 N -- -- City of Shelton R wa County Road oad s ,' r,� �� Shehont r.,�•Hn:.i -_ s �, ©OpehSf,eetMap(and) confribufors,CC-BY-SA Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom/Lydia Buchheit DEPARTMENT: Community Services EXT: 404 BRIEFING DATE: 7/26/21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Hire a 1.0 FTE temporary RN or Community Health Specialist position to handle continued COVID response activities as COVID funding remains available. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Due to continued COVID-19 response work a temporary RN or Community Health Specialist position is needed so Community Family Health's two RN's can return to their regular workload required by various grants that has been backing up for 16 months. BUDGET IMPACTS: Position will be funded by BITV-COVID funding which currently is available through 2021. PUBLIC OUTRACH: (Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Send request forward to action agenda for board approval of temporary hire. ATTACHMENTS: Job Description Briefing Summary 7/20/2021 Community Health Specialist or Public Health Nurse Covid Education Specialist Temporary Full-Time 1.0 FTE Posting #21- MASON COUNTY EMPLOYMENT OPPORTUNITY Note: Internal posting with Teamsters Community& Family Health is concurrent with posting to the public. Therefore if a qualified candidate from within the bargaining unit applies, that person could be selected for the position. Opening Date: August 3, 2021 or ASAP External Closing Date: Until Filled Department: Community Services- Public Health Internal Closing Date: Congruent Monthly Salary: Job Summary Performs public health COVID related educational and guidance services, in an office setting. Plans, organizes, coordinates, implements and monitors COVID related tasks in COVID response. Examples of Duties Provide professional services including answering public and business/agency phone calls on COVID services, follow up on positive case reports and contact tracing needing special assistance, conduct outbreak investigations, enter and update COVID case data into state database, monitor's COVID data for community, communication and coordination of services with state Department of Health and other monitoring entities. Research current Department of Health and Center for Disease Control information on COVID and prepare information and reports for leadership and community release. Keep website and social media information current. Work closely with community providers to ensure compliance with state and federal guidance. Coordinate and evaluates services, to ensure consistency with departmental and community objectives. Work with our public health team. Ability to quickly learn through reading and minimal training, needed information to disseminate. Proficient in use of MS software, especially Excel. Communicate clearly and concisely, both orally and in writing, establish and maintain effective working relationships with community partnering agencies, program participants, other employees, County officials, and the public. Minimum Requirements Bachelor's degree in health education, social services, or related degree or BSN with 1 yr nursing experience and preferably two years of public health experience. Will consider new BSN graduates. Valid Registered Nurse License in the State of Washington and Washington State Driver's License. Spanish proficiency highly desired. Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom/Lydia Buchheit DEPARTMENT: Community Services EXT: 404 BRIEFING DATE: 7/26/21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Professional Services Contract with Olympic Health & Recovery Services (OHRS) for Health - Rural Communities Opioid Response Program (RCORP) -HRSA grant funded consortium partner work. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Public Health's RCORP grant consists of 3 community partners, besides Public Health, to accomplish the grant work. One of the partners, withdrew from the consortium due to COVID competing priorities. OHRS has agreed to step in to be the 4th community partner in their place for the remainder of the grant term. BUDGET IMPACTS: None- Already budgeted in current year's budget PUBLIC OUTRACH: (Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Contract to be placed on the consent action agenda for approval. ATTACHMENTS: Professional Services Contract with OHRS Briefing Summary 7/20/2021 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT # THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Olympic Health and Recovery Services (OHRS) , hereinafter referred to as "CONTRACTOR." Contracted Entity Olympic Health and Recovery Services Address 612 Woodland Square Loop SE City, State, Zip Code Lacey, WA 98503 Phone 360-763-5828 Primary Contact Name, Title Joe Avalos Primary Contact Phone & E- 360-819-3305 mail 'oe.avalos tmbho.or Contractor Fiscal Contact Tara Smith Contractor Fiscal Phone & 360-763-5809 Email tara.smith@tmbho.org Washington State UBI# 603-569-721 Federal EIN 47-5326968 Total Award/Contract Value $379,514 Contract Term Duration July 1 2021-Au ust 31, 2023 County Contract Contact Lydia Buchheit, Community Health Manager County Contract Email & Lydiab _co.mason.wa.us 360-427-9670 ext 404 Phone [county Fiscal Contact Casey Bingham, Fiscal Manager County Fiscal Email & Phone Case b co.mason.wa.us 360-427-9670 ext. 562 PURPOSE The purpose of this contract/grant is to assist the COUNTY in the delivery of chemical dependency or mental health treatment programs and services pursuant to the Revised Code of Washington and according to the Mason County 5-year plan. COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including Special Conditions, General Terms and Conditions, Exhibits, and the following other documents incorporated by reference: RFP Application, instructions and disclosures. CONTRACTOR BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Olympic Health and Recovery Services Agency Name Sharon Trask, Chair Authorized Signature Date Joe Avalos, Administrator APPROVED AS TO FORM: Print Name & Title Tim Whitehead, Chief DPA Date Professional Services Contract (rev 05/2020) Page 1 ' Special Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of contract award starting date for the CONTRACTOR to submit an invoice and receive funding. 1. CONTRACT REQUIREMENTS to receive funding: a. Certificate of Insurance (see requirements Exhibit B) Funding Source: Rural Communities Opioid Response Program-HRSA General Terms and Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY all services and any materials as set forth as identified in Exhibit A SCOPE OF SERVICES, instructions, and disclosures during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT follows the term of the funding source. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder, and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and will pay all taxes related to the receipt of payments from the COUNTY. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Payment: COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to the terms provided in EXHIBIT B, provided that CONTRACTOR performs the services and submits all reporting to a satisfactory level. Monthly expenditures will be reported via agencies invoice.. Payment is on the assumption that Federal, State and local funds are available to the COUNTY for disbursement to the CONTRACTOR and have been expended and program requirements met, or earlier in the event of non-compliance. If Federal, State or local funds are not available to the Professional Services Contract (rev 05/2020) Page 2 ' COUNTY, the COUNTY reserves the right to amend the payment terms and the amount of the maximum contract total. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not to incur any expenses on the program using COUNTY funding prior to the effective date. The CONTRACT end date is August 31, 2023 or earlier in the event of non- compliance. Payment Information: CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing the COUNTY with all information necessary to correctly issue such payments. If CONTRACTOR fails to provide such information in response to the COUNTY'S written request, then the COUNTY may withhold payments to CONTRACTOR until CONTRACTOR provides such information. Budget: CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will follow the Budget Amendment Process for quarterly expense transfers within a budget category (i.e. operations, administration, facilities support). Budget transfers will not be made unless approved by the COUNTY. Late requests will not be accepted. Duplicate Payment: The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any other party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. If it is determined that CONTRACTOR has received duplicate payment, the CONTRACTOR must pay back the COUNTY for these expenses. Recordkeeping: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR'S office for at least six (6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit C BUDGET." Where Exhibit "C" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "C," by documentation of units of work performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit "C" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in Exhibit A- on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Federal and State Benchmarks, Data Collection, and Evaluation: ' Professional Services Contract (rev 05/2020) Page 3 ' The Department of Housing and Urban Development (HUD) and the Department of Commerce may require additional reporting of programs and continuums of care directly or indirectly related to the , funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and System Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts, meet individual benchmarks that contribute to the system and will fulfill the data collection and reporting requirements specified at the time of the request. It will be the obligation of the COUNTY representatives, CONTRACTOR, and other contractors to provide protections and assurances regarding the confidentiality of data, samples of work (in any media format) and/or interview comments provided by participants. CONTRACTOR also agrees to provide the COUNTY with the results of any independent or self-directed evaluation or research undertaken in respect to the funded program. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY now or in the future. Intellectual Property: Professional Services Contract (rev 05/2020) Page 4 ' CONTRACTOR shall retain all copyrights and other intellectual property rights to written work produced because of this award, including but not limited to, work product listed in SCOPE OF SERVICES. CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty- free license to access, reproduce, publish, copy, or otherwise use such written work. Program materials may be reproduced (but not morphed, amended, revised, or redesigned) by any other party, on a worldwide, non-exclusive basis and without fee in connection with their own educational or program purposes, but may not be used in connection with sales or distribution for profit. The owner must approve any use of project materials not specifically permitted under this provision, in advance and in writing. As appropriate, all materials shall contain an attribution of ownership. Third-Party Rights: CONTRACTOR warrants that written work product(s) produced under the terms of this CONTRACT will not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived from the intellectual property of any third party, without the COUNTY'S prior written consent. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled, or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. ' Professional Services Contract(rev 05/2020) Page 5 ' 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Change in Personnel The success of the approved program is largely contingent on the approved staffing identified in the proposal application and/or related to the final award amount and related services. Should there be any material change in job description, level of authority, or employment status of program staffing (or projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide weekly updates after the written notice and plan until the staffing change is resolved. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing Professional Services Contract(rev 05/2020) Page 6 wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Equipment Purchase, Maintenance, and Ownership The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for any loss or damage to property of the COUNTY that results from the negligence of the contractor or that results from the failure on the part of the contractor to maintain and administer that property in accordance with sound management practices. In the case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the COUNTY. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting approved, CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. Professional Services Contract (rev 05/2020) Page 7 The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY; to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Professional Services Contract (rev 05/2020) Page 8 Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B-Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. Contractor Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. 1 Professional Services Contract(rev 05/2020) Page 9 1 Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Conflict of Interest Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY may, in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed pursuant to the contract. Unilateral Contract Changes The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering errors or other minor grammar or punctuation error without the need to amend the agreement. The CONTRACTOR shall be notified when any correction take place and will be provided with a corrected copy of the contract. Contract Monitoring and Program Review CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own expense, to conduct an independent financial and/or programmatic audit of the expenditures related to this contract. Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Lydia Buchheit, Community and Family Health & Human Services Manager Mason County Community Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: LydiaBCa)_co.mason.wa.us Financial Contact: Casey Bingham, Finance Manager Mason County Public Health and Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb(c)-co.mason.wa.us Notice: Professional Services Contract(rev 05/2020) Page 10 Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Special Conditions C. General Terms & Conditions D. Exhibit B Insurance Requirements E. Exhibits A, C Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Professional Services Contract(rev 05/2020) Page 11 ' EXHIBIT A SCOPE OF SERVICE Program: Rural Communities Opioid Response-Implementation Program Description: Engage in and accomplish harm reduction, prevention, treatment, and recovery activities as per RCORP deliverables in conjunction with other RCORP Consortium members, other OHRS staff/programs, and the larger Mason County community. A 1.0 SUDP will administer substance use disorder screenings and assessments as needed in the Mason County Jail and will work with mental health and re-entry staff to attain access to needed behavioral health and recovery support services for inmates. The SUDP will also provide support (which may include screening and assessments) to other OHRS programs in Mason County, as well as Mason Health and Mason County Public Health as part of the Consortium. A 1.0 FTE Certified Peer Counselor (CPC) will work closely with COUNTY staff to provide harm reduction education and support, including information on how to use naloxone, and provide linkages to treatment and recovery services at the twice-weekly Substance Use Mobile Outreach of Mason County, as well as weekly overdose prevention and naloxone distribution outreach at the Mason Transit Authority's Transit Center. The position will also work closely with larger mental health and substance use disorder treatment community to provide seamless wraparound linkages to care for individuals with SUD. Program Expectations: • OHRS staff will participate in regular Consortium meetings. • SUDP will meet with and provide SUD screenings and assessments to inmates as referred by the mental health professional and re-entry CPC. • SUDP will meet with and provide SUD screenings and assessments to participants of other OHRS programs as needed, as well as for Mason Health RCORP participants. • Follow policies and procedures of current jail programs to ensure quality and continuity of care. • Coordinate and communicate with jail staff, medical staff, and mental health provider to ensure that clarity of process is always understood. • Meet with staff and participants as needed to create and clarify recovery and release plans. • CPC will staff the Substance Use Mobile Outreach of Mason County twice a week and will assist COUNTY staff in all outreach activities. • CPC will staff the once-a-week Transit Center overdose/naloxone distribution outreach table. CPC may participate in other outreach activities as needed with OHRS and COUNTY staff. • The CPC will share lived experience regarding behavioral health challenges and path of recovery with program participants to foster engagement, a sense of safety, motivation and hope for a chance of recovery. • Research and understand Mason County's (and beyond) Behavioral Health and recovery support system, so that referrals and the appropriate coordination of services takes place. • Attend local stakeholder meetings when appropriate. • Keep current on reporting and data collection, utilizing mechanisms in place and developing new procedures if needed. Performance/Reporting and Deliverables: OHRS will adhere to all RCORP reporting deliverables, including quarterly reports, bi-annual Performance Improvement Measurement System, sustainability plans, and other requirements as needed. Professional Services Contract (rev 05/2020) Page 12 EXHIBIT B INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within thirty (30) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 1 Professional Services Contract(rev 05/2020) Page 13 ' 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self- insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice but has the right(but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 05/2020) Page 14 EXHIBIT C BUDGET Submit monthly payment request and ledger electronically to Christina Muller-Shinn at Christina CMuller-Shinn(cD,co.mason.wa.us. Olympic Item Year I Year 2 Year 3 Total Grant Amount Health and Recovery Services Personnel 1.0 FTE $18,936 $113,614 $113,614 $246,164 CPC @ $61,287 1.0 SUDP @ $52,327 Fringe Benefits 1.0 FTE $6,627 $39,764 $39,764 $86,155 CPC @ $21,450 1.0 SUDP @ $18,314 -Supplies $167 $1,000 $1,000 $2,167 Other Includes $1,554 $9,323 $9,323 $20,200 mileage, IT/IS, phone, space Indirect 7% $1,910 $11,459 $11,459 $24,828 Total $29,194 $175,160 $175,160 $379,514 Payment: Funding will be disbursed upon submitting the program reports and expenditure invoice according to the vendor payment schedule of the County Assessor's Office. Invoices are paid providing the CONTRACTOR performs the services, all expenses are allowable, and submits all reporting to a satisfactory level. COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month. Payment is considered timely when paid within thirty days from the date the invoice was approved. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not to incur any expenses on the program using COUNTY funding prior to the effective date. Professional Services Contract (rev 05/2020) Page 15 ' Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit-Abe Gardner DEPARTMENT: Community Services-Public Health EXT: 404 BRIEFING DATE: July 26, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: Mason County Behavioral Health and Recovery Support Transportation Pilot Program EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This transportation program will be set up to transport folks to services such as inpatient, detox, medical appointments, bus stations, UA's,jail re-entry, court dates and all other needed recovery support services necessary for recovery and wellness both in and out of Mason County. Program sustainability will be assessed after year one and multiple resources will be considered to support the program long-term. BUDGET IMPACTS: Treatment Sales Tax- 1st year- $65,840 2nd year- $45,840 Total Ask- $111,680 RECOMMENDED OR REQUESTED ACTION: Move to Action Agenda for approval ATTACHMENTS: Program description Briefing Summary 7/19/2021 Mason County Behavioral Health and Recovery Support Transportation Pilot Program Over the last several years, there has been an incredible amount of effort put into finding gaps and barriers to services within the local behavioral health system. Over and over, people accessing services as well as people that work within the behavioral health system have identified that one of the most glaring barriers to accessing needed services, was a lack of at-will/low-barrier transportation. When an individual dealing with behavioral health concerns is ready to receive help, there is often a short window to seize that moment in time. There is also a very real concern that until individuals are well established in recovery, individual resources and the ability to be completely self-sustaining sometimes take longer to be realized. The transportation program would be set up to transport folks to services such as inpatient, detox, medical appointments, bus stations, UA's, jail re-entry, court dates and all other needed recovery support services necessary for recovery and wellness. Currently there are limited options for transportation, especially for out of county services. MTA is downsizing their dial-a-ride program, there is an unpredictable nature to BH transportation and there is a definite strain on those that currently provide what little transportation is available. Many individuals that currently provide transportation have multiple other job duties, such as case management, care coordination, are SUDP's or are even the executive directors of their agency. Because there are no other options, they do what has to be done. Putting together an official at-will/low barrier transportation program will relieve some of the burden that exists for local agencies and will increase access to in and out of county services. To be able to provide coverage for all of Mason County residents, the ideal program would consist of two vans, providing for the opportunity to lend support to individuals residing in both the north and south ends of the County. Funding/Resources needed- Van x2 $20,000 Mileage/Maintenance/Fuel-State mileage rate @56 cents/mile (2,000 miles/month) $1,120/mo. Insurance $300/mo. Wages/time @$15hr. (40 hours/week) $2,400/mo. Total Ask Van x2 (one-time) $20,000 Insurance (yearly) $3,600 Wages (yearly) $28,800 Mileage/Maintenance/Fuel (yearly) $13,440 1st year total $65,840 2nd year total $45,840 2-year program total $111,680 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Marissa Watson DEPARTMENT: Planning EXT: 367 BRIEFING DATE: July 26, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Place on the August 3, 2021 Action Agenda to set a public hearing for August 31, 2021 to consider correction of the official Development Areas (Zoning) Map panel 8 of 10 for parcel 32026-10-90021 (1 acre) from Rural Natural Resource (RNR) to Rural Residential 5 (RR5). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Originally this request was thought to be an official rezone for parcel 32026-10- 90021 from Rural Natural Resource (RNR) to Rural Residential 5 (RR5). But on further research of the working maps from the mid 90s, the excel spreadsheets for all the County parcels, and a short plat recorded in 1989 (#1856), it was found that the request qualified as a correction to the development areas (zoning) maps. This parcel is in the Rural Development Areas. This does not require an amendment to the Future Land Use Map. The intention of the applicant is to build a single family residence on the 1 acre. At their July 19, 2021 meeting, the Planning Advisory Commission voted to approve the recommendation to the Board of County Commissioners to correct the Development Areas (Zoning) map. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Public notice was sent out when it was still assumed that request was a rezone, but was updated on the planning advisory commission webpage to reflect the status as a map correction. Public Hearing notice required for Planning Commission and Board. Residents within 300 feet of the proposed rezone were also notified by mail. Posted on-site and posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas. RECOMMENDED OR REQUESTED ACTION: Place on the August 3, 2021 Action Agenda to set a public hearing for August 31, 2021. ATTACHMENTS: Error Correction Map, Short Plat, & Working Map (mid 90s) Briefing Summary 7/21/2021 Map Error Correction - 32026-10-90021 __7 • ,7.• f ilr .w 'x 10�0* ¢, ' Existing Zoning Shown as Rural Natural Resource(RNR): 13 Correct Zoning Rural Residential 5(RR5): 1 _ 21.4:23:40 PtA _ 0 0.3_ 0.85 I.'roi C."i ounti Bo AX, Irdioki g LaMs U Rual PesWe,*W 10 Aaes LongTemr C onmerciol Forest 1—may-.—" ? 0 1 r Dtotk�m trot=yeas _ 0 0.5 1 2km Fury Rtsicienti.�l 23,Acres �--� Ru►y Resklerxial 24 Aaes � Parcel Tourist .�n43a..+.Aq�grtT4'cts.a-aub�.=8Y.$A Fival I.hlti F=ily Real Pesidentivl=Aces D Ag6cuItual Resource Larxts ® Pt al Touist-CampgrmA Uv s Cg m,canto tiv.v WvAua—m- 4snsn::.s �tz,iam:r{Jppn$YIaCMsD aCK�Wb'9.G�BY•S11: 43=8 ! ,Sh0AT Fj'q 0Y �O/2� U1�/ 0f^ Stv�rt Peat No.i�s� . AP roved; Iy �"cfir�n� a Co, sti a . I i I f rec ,5ervi., neralr�;: N OT I WARNING: Mason County has no respo biii to id, improve, maintain, P.1' I 0 other►rise service the pri roe cn ined within or providird service to the propert n tfielShort Subdivision. I C I' 1 �')4 i i �--- "7 L O � i o I / =aoD� v► o j j :j i I I I i' ;I ! I ' �• C2V,t1G�S NOTE: This is NOT a survey. Courses and distanc$s' are i itustr4tive nrt�y. y, All GNrj�OU5 �(D \' f .0e cb _� - a J I K S , ko k Ado, ri SKAof tGos BEAN _ a =g '- � NE NA 0 1-1 IDMULL I plies 2 42 Itw v c 7♦ Eart * tS �a S. , 016., . G. t9 0 � ..v F 32 1 t Aw OwE,N WATCH &O N 2 0 ��� 1?• DDAL.EL.E �+ A�F ALrS D I H J 47 6L �t� E- 30 p PESSA o E 8 27 � T CO � 'tea EA 26 go- i . ,� �=� Ze 2 S = .. 5 LUS �l. 0 T 'J L cY oR Cr ,0 Y SI KA 5 0 N TBR, CO Z O Q v MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Marissa Watson DEPARTMENT: Planning EXT: 367 BRIEFING DATE: July 26, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Place on the August 3, 2021 Action Agenda to set a public hearing for August 31, 2021 to consider request to rezone three parcels (32007-14-90024, 32007-14-90021, &32007-14-90034) from Neighborhood Residential (NR) to Commercial Industrial (CI). These parcels are in the Shelton UGA. This does not require an amendment to the Future Land Use Map. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Three parcels currently zoned Neighborhood Residential are proposed for rezone to Commercial Industrial. The parcels are adjacent, on the west and north side, to existing Commercial Industrial zoned parcels that stretch out along the E Johns Prairie Rd for approximately 2 miles. Parcel 32007-14-90024 is partially encumbered by power lines and a BPA access road. Parcel 32007-14- 90034 is bordered by an undeveloped parcel zoned Neighborhood Residential and all three parcels are separated from additional NR zoned parcels to the north by East Hiawatha Boulevard. The city limits border the parcels (32007-14-90021 and 32007-14-90034) to the south with a large undeveloped, approximately 82 acre, parcel owned by the Manke family. The adjacent undeveloped parcel to the east, zoned Neighborhood Residential, is still treed. The requested rezone is meant to provide the Hiawatha Corp. potential lot area to expand the business. At their July 19, 2021 meeting, the Planning Advisory Commission voted to approve the recommendation to the Board of County Commissioners to rezone the parcels from Neighborhood Residential (NR) to Commercial Industrial (CI) with the caveat that there was a binding restriction that access must be off of John's Prairie and that the visual and noise buffering required in the Shelton UGA development regulations be adhered to. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Public Hearing notice required for Planning Commission and Board. Residents within 300 feet of the proposed rezone were also notified by mail on June 14, 2021. Posted on-site on June 30, 2021 and posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas. RECOMMENDED OR REQUESTED ACTION: Place on the August 3, 2021 Action Agenda to set a public hearing for August 31, 2021. ATTACHMENTS: Current Zoning Map and Vicinity Maps Briefing Summary 7/21/2021 Rezone Request—New Hiawatha LLC 4} 5 1 % { Y f's j: Parcel 32007-14-90024 ----- -- f^ Parcel 32007-14-90034 Parcel 32007-14-90021 6/10/2021, 1:11:26 PM 1:3,070 0 0.03 0.05 0.1 mi County Boundary Industrial 0 0.04 0.08 0.16 km ❑ Tax Parcels(Zoom in to 1:30,000) Mixed Use Shelton Zoning Neighborhood Residential Airport Industrial Public Institutional Source: Esri, Maxar, GeoEye, Earthstar Geographies, CNES/Airbus DS, USDA,USGS,AeroGRID, IGN,and the GIS User Community, Esri,HERE, Commercial Industrial Development Areas Garrnin,(c)OpenSlreetMap contributors,and the GIS user community General Commercial Rural Multi Family Mason County WA GIS Web Map Application Richard Diaz I Earthstar Geographies I Esri,HERE,Garmin I New Hiawatha LLC - Amendment Application Vicinity Map Sanderson (�"' Field(SHNI EA¢Itc ra3As:n�a r Ylaln;eri.�l�te�INO _r1r GNkIS fMAS Subject Parcels ...•i• viI L A GE MOU ll T AM v IEW R "s O _ - •, seeu�;� F N f * >`% POW 1 4 • ♦n F x Subject Parcels k. /011\ a 1 ` Parcels Legal Descriptions: 1) Parcel No. 32007-14-90024 Legal: Lot 4 of Short Plat 1672, recorded June 5, 1987, under Auditor's File No. 467871, being a portion of the Southeast quarter of the Northeast quarter of Section 7, Township 20 North, Range 3 West, W.M. 2) Parcel No. 32007-14-90021 Legal: Lot 1 of Short Plat 1672, recorded June 5, 1987, under Auditor's File No. 467871, being a portion of the Southeast quarter of the Northeast quarter of Section 7, Township 20 North, Range 3 West, W.M. 3) Parcel No. 32007-14-90034 Legal: Lot 4 of Short Plat 1673, recorded June 5, 1987, under Auditor's File No. 467872, being a portion of the Southeast quarter of the Northeast quarter of Section 7, Township 20 North, Range 3 West, W.M. Recording Original Short Plat 1763 - Assessor ' s Office Map 467872 3!� ��: 707) _•f �'%�ji_1£.?�'ir~'I� Frj ice. . r .' Subject Parcel 32007-14-90034 a ° /� o dfi • 7 Crl + C V w lJ '•r 1.91U V � 1 - i 00 + N P • L'%OD ti `y 330.00 O•OE'W E 5W 00 0 �1 A.J0fD F•A 7 15 3 N'O W M Ni AVIAN A9 D• H a g A Nro nv 0 0 1, 0 1. A nm < o no .t N•'v� 7 J N$ � �� �m 0 V r < m p oZz It 0 _ 01 ry jciRf„r►1 1 N r a , �0 � o Recording Original Short Plat - Assessor ' s Office Map 1 _:3,1 J t l 6�95 ' 4 6 8'71 ,. fib 5 w Subject Parcel �' ► n wo 32007-14-90021 m c� � r-lapp ti� N T / dGv rp C N Subject Parcel "•q„ `" -_ „ag_; 32007-14-90034 A y J9xl0 i ro R to ►A ' / � N - J./ �p0�6Cf Subject Parcel 32007-14-90024 r .. 0 \ f tD N. w N Ln ry O G rrr r0 r' A a ID G o oH 1, r' a ,anon 2 0 o m IV k rF-u c� Cn ;. � :gas rr y j o m r Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jim Madsen DEPARTMENT: Juvenile Court Services EXT: 206/332 BRIEFING DATE: 7/26/21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Juvenile Detention Officer EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Juvenile Detention Center is down one full time regular Detention Officer (Feale). Our department would now like to fill the position and bring the facility back up to regular staffing. BUDGET IMPACTS: There are not any financial impacts of hiring this position. All funding for this position is already accounted for in the approved Juvenile Detention budget. RECOMMENDED OR REQUESTED ACTION: Allow Juvenile Court Services to open a recruitment for a Juvenile Detention Officer (Female) position. ATTACHMENTS: N/A Briefing Summary 7/21/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge Amber Finlay, Judge Monty Cobb, Judge Jim Madsen Chief Administrator DEPARTMENT: Superior Court EXT: 206/332 BRIEFING DATE: 7/26/21 PREVIOUS BRIEFING DATES: 7/12/21 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Create Administrative Secretary/Judicial Assistant position in Superior Court EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Previously, the Superior Court requested the approval of a proposed reorganization of its administrative structure in order to better manage the three divisions of the Court. This request was laid out in a three phase approach. The BOCC approved Phase one which included the creation of the Chief Superior Court Administrator and Juvenile Detention Manager positions (with a current net savings of $9,110.84 for the 2021 budget year). We are currently in Phase 2 which includes analysis of the staffing and leadership roles within the general Superior Court Division. Phase 3 will include a comprehensive look at the Juvenile Court Division. On July 12, 2021, the Superior Court presented a request in the form of a briefing for the approval of an Administrative Secretary/Judicial Assistant position to function in the Superior Court general support staff. The Commissioners considered the request and denied it, suggesting that the request would be more appropriately included in the budget request for the 2022 budget. During the briefing, there was some discussion about whether funding could possibly be available to support this position through ARPA. This briefing material is provided to address this potential as well as to clarify to the Commissioners the ability for the Superior Court to maintain its existing level of services without this position. By way of background, the following information is provided: All of the Superior Court hearings are currently held via the "Zoom" platform. This means that at virtually all times during each Court day, from 8:30 to 4:30, not considering the noon recess, at least one and up to four Zoom channels are being operated. Some hearings also require personal attendance, however, even in those situations the hearing is being streamed live on the Zoom Briefing Summary 7/22/2021 platform. This allows other participants, attorneys, and the general public to be involved in the hearings without being present in the Courtrooms. In some respects, there is a convenience factor associated with the Zoom stream, but the primary purpose for the Zoom stream is the ongoing concern of the Court about the potential health risks that still exist as a result of the COVID pandemic. The Court recognizes that it is one matter for a person to voluntarily go to a public place and choose to take the risks of exposure, however it is another matter for a person to be required to be in a public courtroom as a result of a Court requirement. Each Zoom session is set up by Court Staff and, depending upon the type of hearing, a staff person may have to monitor the hearing while attempting to perform their other tasks. Currently, there are five Superior Court Zoom channels, with one dedicated to the Therapy Courts. The Therapy Courts manage their own Zoom channel, with the other three general support staff positions managing the other four channels on an ongoing basis. One of the other functions of the three Superior Court general staff is the preparation of transcripts of the various court proceedings. All Court proceedings are "on the record", which means that they are recorded. The participants may have a need to have a written transcript of the proceedings generated, for a host of different purposes (an obvious purpose would be to create a written record for an appeal of a proceeding to the Court of Appeals). This is a time consuming task that demands extreme accuracy and requires significant concentration. One of the three Superior Court general staff personnel is our Family Law Facilitator. This position provides services to the general public, specifically to those who are not represented by an attorney and are involved in family law matters in the Superior Court. The Facilitator assists them with learning the court process as they navigate through the legal system and shows them how to fill out the required pleadings necessary to protect their financial interests and parenting rights. This position has expanded most recently with the implementation of the Minor Guardianship Act. The recent State v. Blake decision which struck down the statute regarding criminal possession of controlled substances has caused an increase in the number of resentencing hearings that have to be supported by Court staff, especially as it relates to the Zoom channels. Many of the Defendants appearing before the Court for the resentencings are appearing from penitentiaries throughout the State via a Zoom feed, instead of having the DOC transporting the Defendants to our courtrooms for personal appearances. As the eviction moratoriums wind down, the number of potential evictions are expected to significantly increase. The Court is currently working with the local DRC and various legal service organizations to take advantage of dispute resolution processes that are now becoming available to the parties. However, even with these benefits, the Court anticipates a major increase in the amount of litigation in the near future. This increase will have to be supported by Court staff. Finally, to reiterate the previous comments made to the Commission, with the approved reorganization of the Superior Court, the Court lost staffing functions that were provided by the previous Court Administrator position and there is no current support staff position that has the ability to add those functions to their position. The Superior Court has considered the recent denial of this needed position and has concluded that the prudent way to move forward without this position would be a reduction in services. The potential reduction in services are as follows: 1. The elimination of internal transcriptions, maintaining the transcriptionist tasks of uploading the recorded proceedings to files and delivering the files to outside transcriptionists. 2. Limiting the services hours made available to the general public by the Family Law Facilitator. Briefing Summary 7/22/2021 3. Eliminating Zoom connections to hearings and requiring all participants to appear in Court. None of the above choices are desired and all are important services that this Court should continue to provide. This request creates a 1.0 FTE position reporting to the Chief Court Administrator providing office support for the Superior Court Administration office. BUDGET IMPACT: 1 FTE's with benefits at Non-Represented Range 13. The range would be $71,992 for"Entry" level up to $81,963 for an employee at Step 5. The Court will leave it to the Commission to determine the appropriateness of ARPA funds to support this position. PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) N/A RECOMMENDED OR REQUESTED ACTION: Approve the Superior Court's request to create, post and fill the Administrative Secretary/Judicial Assistant position. ATTACHMENTS: Administrative Secretary/Judicial Assistant Position Description Briefing Summary 7/22/2021